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FAC 05-25-04 APPROVED MINUTES FINE ARTS COMMISSION Regular Meetiug, Conference Room A 10300 Torre Avenue Cupertino May 25, 2004 CUPEIQ1NO CALL TO ORDER At 7:35 p.m., Chairperson Nancy Canter called the meeting to order in Conference Room A of Cupertino City Hall, 10300 Torre Avenue, Cupertino, California. ROLL CALL Present: Chairperson Nancy Canter, and Commissioners Janet Mohr, Shirley Lin-Kinoshita, Hema Kundargi, and Carl Orr. Commissioners absent: None. Staff present: City Clerk Kimberly Smith. APPROVAL OF MINUTES 1. Minutes of the regular meeting of April 27, 2004. Commissioners Kundargi and Orr moved and seconded to adopt the minutes as presented. The motion carried unanimously. PRESENTATIONS ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS COMMISSIONER REPORTS 2. Monthly meeting with Mayor James (3rd Tuesday, 7 a.m., Hobee's Restaurant) Hema Kundargi reviewed the discussions held at the Mayor's Breakfast meeting in May, including fund-raising events for the Cupertino Library, attendance statistics at the "Down Under" Teen Center, and a request by the Senior Commission to work with the Fine Arts Commission to display art in the new library. It was agreed that Carl Orr would attend the June breakfast, and Janet Mohr would attend in July. 3. Arts-related news updates from Commissioners Commissioner Kundargi's vegetarian cooking show won a national award from the Home Town Video Festival. Kundargi also reported that she had attended the Library Commission meeting, and the Public Works Director Ralph Qualls was also in attendance. She explained that the Fine Arts Commission hoped to do small rotating displays of art, perhaps in 10 places, and have arrangements in advance to hang artwork, provide appropriate lighting, etc. She said that May 25, 2004 Cupertino Fine Arts Commission Page 2 Mr. Qualls agreed to give the F AC a tour of the new facility in September or October before the opening. Kundargi said that Kathy Stakey ofthe Library Commission had inquired about the future of the morion sculpture, which is currently in storage and needs minor repair. She said the Fine Arts Commission might wish to send a letter of recommendation with suggestions for sites where the sculpture could be placed. Lin-Kinoshita said that she and Kundargi would be working with recreation supervisor Nancy Bennett on the art poster for Cupertino's 50th anniversary. She said they would be helping to market and promote the project to local artists. Nancy Bennett has already contacted the Fine Arts League of Cupertino, and the Historical Society, and it would be put on the agenda when there was new information. Chairperson Nancy Canter re-ordered the agenda to discuss item 6.a. next. NEW BUSINESS 6a. Discuss ways for the Teen Commission and the Fine Arts Commission to work together. Teen Commissioner Cosmo Jiang asked if the commission could assist them with finding art for the blank walls at the new Teen Center, known as "Down Under." He explained that the teen commission will recess in the summer and will meet again in September or October of2004. He said they hoped to arrange for artworks that could be changed once or twice a year. The Fine Arts Commissioners discussed a number of approaches, and suggested that Jiang contact art clubs and instructors at his high school to find a contact idea. Other ideas including featuring one school at a time. Kundargi said it would be important to have contact from each school at some point in time. Mohr volunteered to look at the Teen Center facility and create an inventory of space available for art. Jiang provided his e-mail address and phone number so the commission members could stay in touch and offer suggestions. UNFINISHED BUSINESS 5. Status report on "Perspectives" sculpture and the opening of City Center Plaza Park. The City Clerk announced that City Council had officially changed the name ofthe Park to Cali Mill Plaza. The dedication ceremony has been scheduled for July 24 at 10:00 a.m. 6. Status report on Percent for Art recommendation for inclusion in the General Plan. The City Clerk said that public hearings will start in the next few months and she invited the Fine Arts Commissioners to participate in support of their recommendation for a Percent for Art program. 7. Review of nominations and selection of Distinguished Artist of the Year for 2004. Shirley Lin-Kinoshita recused herself from discussion and voting on this item because she knew one of the nominees. May 25, 2004 Cupertino Fine Arts Commission Page 3 Hema Kundargi/Carl Orr moved to select Kate Curry for the award. The motion carried Kundargi, Orr, Mohr, and Canter voting Aye and Lin-Kinoshita abstaining. The City Clerk said she would contact the Shakespeare Festival to arrange for a time on their stage to make the award. 8. Prepare recommendation regarding offer to donate bas-relief sculpture of Cyrus the Great for the Cupertino Library. The City Clerk said that Fariba Nejat and Nirvana Anoosheh of the Payvand Cultural Organization had approached the city with a proposal to donate a sculpture. It would feature on one side a replica of an ancient statue ofthe Persian leader Cyrus the Great, creator of the first written human rights, and on the other side it could feature another civil rights leader or some other figure of the Council's choice. It was suggested that the sculpture be placed in a city park, and the City Clerk had suggested that it also be considered for the Cupertino library, since there had been no budget for art in the building and both the Library Commission and Fine Arts Commission had been working on ways to make that happen. The Commissioners concurred to continue this item to the next meeting. 9. Review and adopt amended Guidelines for the Selection of Public Art. The City Clerk said that City Manager David Knapp had suggested that the Commission adopt these guidelines and he would include them as a part ofthe Administrative Procedures that is distributed to all departments. Janet Mohr provided some suggested grammatical corrections. Shirley Lin-Kinoshita and Nancy Canter moved to adopt the amended Guidelines with grammatical changes to be made at the direction ofthe City Clerk, and to request that the Guidelines be included as a part of the City's Administrative Procedures. The motion carried unanimously. 10. Catalogue current and future City art collection The commissioners agreed to make the next meeting a working meeting to fill out the catalogue forms and determine what information must still be acquired. STAFF REPORTS 11. Committee Roster (information item) - no action taken 12. Letters offering support for arts sent to Teen Commission and Library Commission. The Commissioners received copies ofthe letters that had been sent to the other commissions. NEWS ARTICLES 13. Media coverage ADJOURNMENT At 9:50 p.m. the meeting was adjourned.