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79-008 Law Enforcement Sheriff's Office DRAFT
SNW,.HMF
4-9-56
A 2 a 9,11,AX !
The following Is an Agreement between the County of Santa
Clara, State of California, hereinafter referred to as *County,"
and the City of Cupertino, State of California* hereinafter
referred to as *City," relative to the performance by County
and City of certain municipal functions.,
WHEREAS, City has requested County to perform certain municipal
functions for It; and
WHEREAS, County has the power and is willing to perform such
municipal functions pursuant to the terms hereof,
NOW, THEREFORE, the parties hereto agree as follows:
1, Health Services:
County, acting by and through its Health Department, agrees
to perform the basic health services, Including the registration
of deaths and births and of communicable diseases and such other
health services as the County provides in its unincorporated areas.
The City on Its part agrees to adopt such health ordinances
as will coincide with present existing County ordinances administered
by the Health Department of said County to facilitate the efficient
carrying out of the health services herein agreed to be -provided,
2. Building Inspectlon:
County, acting by and through Its Building Department and
Building Inspectorts Office, agrees to provide building inspection
services and to issue permits therefor in accordance with the pro-
visions of the Uniform Building Code now in effect In the City of
Cupertino, to collect the fees therefor and account for the same
to the City of Cupertino monthly.
City agrees on its part that County shall retain for Its
services Eighty Per Cent (80%) of all permit fees and charges
2
collected for permit fees and charges affecting applications for
building in the City of Cupertino and shall remit Twenty Per Cent
(20%) to the City of Cupertino.
3. 2ecial Planning Services:
County, acting by and through its Planning Department, agrees
to provide technical planning services to assist the I?lanning Com-
mission
`,:a, 'fir,,
of the City of Cupertino in the conduct 0& the tuties off
its office and in accordance therewith to charge the City of
Cupertino its its for such services.. a es�fo s �s
:AL
shl come�asf' 1 o s
4. County Library Services:: '
County, acting by and through its County Free Library, does
hereby agree to provide library services in and for the City of
Cupertino, and City consents to the levy by County of taxes for
library purposes within its City limits, pursuant to Section 22144
of the Education. Code of the State of California.
5* Indemnifieatign:
City hereby ;agrees to indemnify and save harmless County,
its officers, agents a-ad employees for injuries resulting to persons
or property as a result of any dangerous or defective condition of
any of the public property,within the territorial limits of the
City of Cupertino, and for any and all negligent acts or omissions
of County officers, agents or employees when said acts or omissions
occur in relation to any of the services performed pursuant to this
Agreement. In the event any claim or suit is presented to or filed
against the County in relation to services performed under this
3
Agreement or as a result of any dangerous or defective condition
of the public property within the territorial limits of the City
of Cupertino, City further agrees to investigate and defend said
acts on behalf of County.
6, Term of Agreement;:
This Agreement shall commence with the fiscal year, 1956-1957,
and shall remain in effect for each and every subsequent year unless
and until either of the parties hereto notifies the other party that
it desires to cancel said Agreement, which said cancellation shall
take effect on the last day of the fiscal year in which the notification
is given.
IN WITNESS WHEREOF, the parties have hereto executed this Agree-
ment, this day of s 3956.
COUNTY OF SANTA CLARA
By
Chairs of the Board of Supervisors
of the County of Santa Clara.,
State of California.
ATTEST: RICHARD OLSON, Clerk of
the Board of Supervisors
CITY OF CUPERTINO
By
an Agreem*n.t between the 00unty Of Santa
Clam, State of , s: b * havoc' ter r0terftd to as count„,Is
and the City of rte, Steto of Cv.' J4, e
fir :
County has, the legal authority in,
MmIcIpal tn* SorviO44 to 01ties the City of Stmta Clams
a" is d and W1,1 ice' so A oost, basiol and
wMMI U City dealros to oentradt With C WII U late
anforeemult, sAd vehiole control Sarvieeg to be tendered b the
Sheritftz Oftioe of omty- and
WIMMAS, the parties doolre to enter into an Agreement pro-
viding for said sewtoeso speeltying the extent therear
and establishing empensation to be Paid therefor;
* the -plies hereto as renown t
I. mic ign W p
O�rfjoe Within the *Qrporat4- jj%jt.S 'of City *f tt*L type and at t1w
,level of servIes customr1lv Ada by k�e SbOrItt"s Offl.4o
the unitwrporatod :are4s of , �ter. As comp on for said basio
law enforamentp MY ro s'S P47 over to county
an aMUnt of equal to all flnes and ftVT!4itures reaeivea
City &Ad arlOIAS OUt Of all VIOUUMS of laW, ezeept traffic
violations arising under undertbe Vehicla the State of ifo 1
or ;looml Olty off, wi
County AgMeS tO lava Onfortement Sakes
tb is sherifflig Orrue do the In ozvora of city
Uw nature liad extent, Of thI4 ry 043a "be Oquivaleut to the
SUPP17ing Of UtY ShOViff, a POU40 tar and law
"uiPmnt t* M 7) 4a7z a w0ekg e o how, a day.
The plaw ofpatrol,. th* houro of 00"ftgo and o
c0n$ent Of the Bbeeaf of he CUef or rolice o City,
PrOV1404 tbAt I-A OaSO dUagraftent the Imlediate d"iston
such vAtter Mall V00 to the 4010 dish motion Of the ;riff Un
as the matter m -00 pressute4 to the City Counail for
its declaon, vshioh 4601414n aball. be 'binOnz on the plies hereto..
VIM$ LaM rovftitu� by pity for tMMO ViOlUtIOUS Undor
thO ' M 10 *4e or 10bal Ordin"Oe be redo I y City.
MY OlUal PAY *MAtY 949 OO OA"titan O d tVg l
enforcement services the sum of lire Tkwus=d Dollars ( eo
O Oqual, 1A to
SiX hOats ", 13 $6 000.00) sach Oft the 31tt dav o f D",embar
WO the or each
Wile : . s log s to this
IS Off:Lae of CoMty Shall be
OOWala 1070 5 of Olty fOr h purposes of de dn M alUeation
Of M06 and torfoitufts mider reta 00ft Otattons 1463, of teq.
ol t T—M, et seq4,
Xt is the pAwsose of this Aveemat that minty, marvioes
to MY on = 40taal, ; thIrty ft7a prior to 'the due date
of each undet Oov4ty Shall Imetent to city s. tatei
. a accowit 00v*riug the prtar six f 6) =nth$ x. this
A000vdinglyo this Agreewnt
tIM 'b7 uUtual agreewnt of the die$ to
more : 4 refloat $ ` e: t ObaU bo I .
orrect ror. the last zu (6) maxithe or :t956.. an €
O - ,Ar tO bAlf-Year thareaft*r
sir madifted by . If either Per d pmodify
the tam of or terzinate ZMA& T ," Of Sueh
intention gib 1-n WrjtL-Ae to, tbo party no later
than Xar 30 or Novexbor. 30 of an7 year. ftijure to gi-ve, such notice
on or error Said date shall be deOm4 ,asOeWC to a renew. Ot the
AgMeWexxt On the MW ter= and conditions for the e
on
IN $ , $ WWWOPP I;UO PartieS h,%Ve hareto exia-auted this
ftreemnt,$ this
�r of a
COMM OF
,ors
Of County of Cl l State
n M , clerk of
" eso
OF CUPAMMO
:I="
WE an ftfteftnt between tbo County of Santa
;
and the City 5. xt s SWO Of Callf0MIN hereinafter e-
tV µd' RI',A.. County bag, . e NO= authority to wader cer"F'daM:r.
Munizipal hype services to WHO In the 00unt, of Santa
W-,piled and walling to do to on a wat a l s a
WHE Z S$ My 40alres to 0ontraot with n for basla law
Wormers and vehicle 00strol Deese to he rondaved
WORMS WHO of county; l
WMERNA80 the parties day.ro to enter Into an s4veomant pro_
for said service, speeifyinIZZ t116 ��UM-4 Wiel MOM Qetfa
and Ostsbliahing comParssallou to be paid
NEW$ TBEREFORRY the partlez hereto aswe as follawal
County shall pavvj4a o ;p , ite,
Office 0000=0 1IMS Of Cite Ot the type and at the
level of zervloe luatomailly , mo d y tha Sheri f i in
u=0000rat0d axes$ at County. As oomponsation for acid Azle
law C01 Mal WOK assign and pay over o ount
an amount Of 1 all Was azrd fortaltum, resolved Ulf
City aad aVelag out Of all V101ations of laws oNsept =
V101MMOS axising A Whicia Code Of W Wto of Calitoruja
or 10all city
COUNY a9xv0s W XWOr OWN law entoreement sorKees
WMA its SWIMS 0010 to the inoorporatedameas of 0
The A WO Wd Mant of this serviee shall be OquIvalems to the
Wputy NOW& a pollee =r and law sofurneement
WIPMOM to Als SOY% m week, 8 day.
The plan of patrolA the hours A Coverage and other similar detWo
consent of the sheriff or County and the chtoff Of WHO of MY4
provided that Q daze of W*gwoont the avedlato do0jejor). ir,
matter Wh awl rest In the solo dizoration of the Sheriff un
nuoh time at t o Wter Mmay be- vpv",� t h : ty un for
W N KOMO WHO NOW= n the parties hereto.
VAnto and f s otiV i for traffiv., 'kdolati4ns Under
City oball pal, City as *oWells4tion for =4 traffle s
SM RAW Dollars 416,709-00) Per r; W
two equal Astallmonts of Eight Tbanzand Three ": Vi y-four
and 0 0354. the 310t
aud `40 day of June of vach year.
'Abile making arivolo 44 Isoulng of lon s puzo t to this
s
n , members off^ the SUNK t affiat of Count , a l be
of City f of the puvpow daterminAg 4110
of in MAIN=N= Ur4sr Penal CAN Section 1463 ot soq,
amd Whielo AN MOM 170 ot ON.
Is is N
the purpose of this ;, than e
to City of an a4tual most baKy thlAy days prior to tho duo date
of e4oh Astallawat bvXvand*r County shall prosort to City a state-
MOnt
of =Ouvt 0ovvVing the o i ) menthe under this
-2-
ArManto Wordinglys the 'germ of this agreasont may
MAINed trom NUM to time Uy mutual azwoment of the
wore awwately reflaot oald 000ta. It elther tazi;y desires
modify the WOWS of Ala agreemVWalit, 0V termiwte ume$
SU& intention Wall be Mun iU wAQQ to tM other party no
r t' a . • , 30 or Novaibor 30 of any 70ar, pailury
tb notio t an e beft" Bald date Mall he NOW easent
XWOMW at QW. or. he same terms aM =41tiovx for
onsulog Ax 00AW.
Agrftnzeut
My ,9. 458.
MY or t '% CLM
te
the Kawd 40 Moir
CITY OF OWPIEURTINO
'2, 3
E E M F N
THE FOLLOWING is an Agreement between the COUNT ' OF
SANTA CLA. A, State of California,, hereinafter referred to as.
"County," and the CITY OF C PERTI O, State of California, here-
inafter referred to as fici y} p
UMS, County has the legal authority to render certain
munIcipal-type services to cities in the County of Santa Clara
and is equipped and willing to do so on a cost basis; and
WHEREAS, City desires to contract with County for basic
law enforcement and vehicle control services to be rendered by
the Sheriff's office of County and
WHE AS, the parties desire to enter into an agreement
providing for said services, specifying the mature and extent
thereof and esta:Dlishing compensation to be paid therefor;
NOW, THEIMFORU, the panties hereto agree as follows
1. Basic Law Enforcement; Compensation:
County shall provide police protection through its
Sheriff's office within the corporate limits of City of the type
and at the level 9*1 service customarily rendered by the Sheriff's
office in the unincorporated areas of County„ As compensation
for said basic law enforcement, City _ hsll transfer, assign and
pay over to County an amount of money equal to all fines and
forfeitures received by City and arising out of all violations
of law, except violations arising under the 'vehicle Code of
the State of California or local City ordinance.,
2. Traffic Services, -Compensation,
County agrees to render general services through its
Sheriff's office to the incorporated areas of City. The nature
and extent of this service shall be equivalent to the supplying
of a. Deputy Sheriff, a police car, and lava enforcement equip-
ment to City, seven a days a week, one l) hour a dray. The
plan of patrol, the hour of coverage and other similar details
will he determined, insofar as it is possible to do so, by
mutual consent of the Sheriff of County and the Chief of Police
of City, provided that in ease of disagreement the immediate
decision in such matter shell rest in the sole discretion of the
Sheriff until such time: its the mutter may he presented to the i
City Council for its decision, 'm4hich decision shall he binding
on the parties hereto. The City shall retain all fines and for-
feitures to which it Mould otherwise be entitled under Penal Code
Section 1463 (with the exception noted in paragraph 1 hereinab e).
City shall pay County as compensation for said traffic
law enforcement services the sum of Seventeen Thousand Six Hundred
Eight and o/100 Dollars ($1.7,608.00) per years which shall he
payable in. two equal installments of Eight Thousand Eight Hundred
Four and x/100 Dollars ($8,804.00) each on the 31st day of
{
December and the 30th day of June of each year.
3. Xemhera of Sheriff's 2ffiee as Citz ggglOL4Les e
!While making arrests and issuing citations pursuant �
to this Agreement, members of the Sheriff"s office of County:
shall he deemed employees of Citify.
. p20se and Tee o reeet. t
It is the purpose' of this Agreement that County render
services to City on an actual cost basis, thirty (30) days prier
to .the due date of each installment hereunder, County shall
present to City a statement covering the prior`six (6) months
-2-
6
under this Agreement. 'The terms of time Agreement may be
modified from time to time b mutual agreement of the parties
to more accurately refl.ec costs. If either party desires to
modify the term of this Agreement or terminate same, notice of
such Intention shall, be given: in iting to the other part` no
later than May 30 or November 30 of any year. Failure to give
udh notice on before said date shall be deemed assent to a
renewal of the . reex -nt- on the same terms and conditions for
1
the ensuing 'six. Month S.
WITNESS IN F', the parties have hereto executed this
Agreement this av of .SUN 24 1 60 1960.
COUNTY OF SANTA CLARA
"Chairman, Board,,of-: . , iao
County of .9ah: a. Clara, State of
California
ATTEST: JEAN PULLAN, Acting Clerk
of the Board of Supervisors
s
CIrZ OF CUPERTINO
FQ
PPP
J ,gig-6122/60
Clt , EMIN
TRI I?MAOWM is an Aoftdmftt of An Agreement d ated
June 25, 1962 between the CONTY OV SAWA CLM and the
cm or CUPMMINO.
ParaXraph 2 of the A t dated June 25, 1362
Is dead to read as follows
2. Traffic, Almds": comensation-
COMty as gr to reader general sere es through
its SberLff 19 office to the Incorporated at of City.
The nature aad extent ent of this service shall be e"ivajent
to the supplying of a tyy Sheriff, a police car. and
later OftfOrCOMOnt O(PIPOtOut to City, semen (7) days a
weak,, sixteen 6 s a day. The plan of patrol:, the
bOur of coverage and Other #Wlsr details will be
detetaUmd, insofar aas it is possible to do so, by mutual
oat of the Siff of Caty, and the Chief of police
of City, provided that in +tee of disagresomt the
i.ata decision in such matter shall rent in the sole
discretion of the Sheriff until such tIm as the matter
may be presented to the City Calacil for its decision,
which decision shall be binding an the parties veto.
The City shall resin all fines and forfeitures to which
it Would othami.so be entitled under pegal Code .Section
1463 ( th the exception noted in Paragraph 1 harei above).
ept as provided is the following paragraph,, City
shall palr as eaVensation for said traffic law enforcement
services the of $57$ 32.40 per year which shall be
able in tVO Ampal installments of $29,791.20 each an.
the 51st day of er and the 30th nay of June of each
Yea"
�1�
` hi t of paragraph 2 of the Agroemeat awl
be Operative on September 1, 1965. The Installumt due
On the 31st clay Of 1 + aber$ 1965 shall be $25,359.92 aW
tb i4ditAllMot due an June 30, 1%6 oWl be $28,554.56.
10 WMMSS WMWW the parties hereto bave executed
this Amoa4wmt to Ap t on Ge:
3
,A. JEW 1'UUXA d, Clerk
Huard Of S isore
DONALED, !M.
i5iarr �:lerk lSbard o 3npervisors
CM or COMM
t`' 9
a
mar :
ATT
City Clark
Deputy City, Clark
EP 141965
A G R E E M E N T
THE FOLLOWING is an Agreement between the COUNTY OF SANTA
CLARA, State of California, hereinafter referred to as '"county,"
and the � 2 State of California, here-
inafter referred to as "City,":
WHEREAS, County has the legal authority to render certain
municipal-type services to cities in the County of Santa Clara
and is equipped and willing to do so on a cost basis; and
WHEREAS, City desires to contract with County for basic
law enforcement and vehicle control services to be rendered by
the Sheriff's office of County and
1,THEREAS, the parties desire to enter into an agreement
providing for said services, specifying the nature and extent
thereof and establishing compensation to be paid therefore
NOW, THEREFORE, the parties hereto agree as follows:
1. Basic Law Enforcement; Compensation:
County shall provide police protection through its
Sheriff's office within the corporate limits of City of the type
and at the level of service customarily rendered by the Sheriff's
office in the unincorporated areas of County. As compensation
for said basic law enforcement, City shall transfer, assign
and pay over to County an amount of money equal to all fines
and forfeitures received by City and arising out of all viola-
tions of law, except violations arising under the Vehicle Code
of the State of California or local City ordinance.
2. Traffic Services; Compensation:
County agrees to render general services through its
Sheriff's office to the incorporated areas of City. The nature
and extent of this service shall be equivalent to the supplying
of a Deputy Sheriff, a police car, and law enforcement equipment
MAY 10 1962
to City, seven (7) days a week, t4M ( a)' a day. The
plan of patrol, the hour of coverage and other similar details
will be determined, insofar as it is possible to do so, by
mutual consent of the Sheriff of County and the Chief of Police
of City, provided that in case of disagreement the immediate
decision in such matter shall rest in the sole discretion of
the Sheriff until such tirtie as the matter may be presented to
the City Council for its decision, which decision shall be
binding on the parties hereto. The City shall retain all fines
and forfeitures to which it would otherwise be entitled under
Penal Code Section 1463 (with the exception noted in paragraph
1 hereinabove).
City shall pay County as campensation fot said traffic
law enfnrcen-nut services the sum of ty-Orda s"d Five
tdr-ed U ty 9011ars ( 23,580) per year, which shall be
payable in two equal installments of Uiven U0404ad Sane:
de ,'l� ty balu a ' 0111730) each on the 31st 'day of
December and the 30th day of ,Tune of each year.
3. Members of Sheriff's Office as City Em�l®vets:
While making arrests and issuing citations pursuant to
this Agreement, members of the Sheriff's office of County shall
be deemed employees of City.
4. Purpose and Term of Agreement:
It is the .purpose of this Agreement that County render
services to City on an actual cost basis; thirty (30) days prior
to the due date of each installment hereunder, County shall
present to City a statement covering the prior six (6) months
under this Agreement. The terms of this Agreement may be
modified from time to time by mutual agreement of the parties
to more accurately reflect costs. If either party desires to
modify the terms of this ?agreement or terminate same, notice of
-2-
such intention shall be given in writing to the other party no
later than May 30 or November 30 of anypar. Failure to give
such notice on or before said date shall be deemed assent to a
renewal of the Agreement on the same terms and conditions for
the ensuing six months.
IN WITNESS WHEREOF, the panties have hereto executed this
Agreement this JUN 2 5 1962
COUNTY7 OF SANTA CLARA
Grh iRrman of the Board o
Supervisors
ATTEST: JEAN PULLAN, Clerk of
the Board of Supervisors
CITY OF CVMT1M
Mayor
A ESTe
City Clerk
Deputy City Cler
igt-5/7/62 -3-
E FOLLOWUM i Agraeoant between the COMM OF SMTA
MOM, SUtO 0-9 CaliforaiA, hereinafter reforred to at, U " 4
and the CTTY OF CUPERTIVO, State of CalifornIA, hereinafter
referred to as "City":
WHUREASO County has the legal authority, to render certain
municipal type services to cities in the County of Santa Clara
and is ip pod and Willing to do so orl a cost basiol and
, City desires- to contract with Counter for 'basic
law enforcement and vehicle control services to tendered by
the Sheriff's office of County; and
WHEREAS, the parties dosire to enter into an agreement
providing for said servicos, specifying the nature and extent
thereof and establishing ce ratio: to be paid therefor;
NOW THEREFORE. the parties herato agree as followg:
1. Baste %forcementl C2Mjns!LtioIft.#
County shall provide police protection hrou its Sheriff'
office within the corporate limits of City Of the tyPe alld at
the level of e i e customarily rendored by the Sheriff's
Offiae iu the unincorporated areas of County. As componsation
for said basic law enforce t, City shell transfer, assign and
pay over to County an avount Of Mmey equal to all fixes and
forfeitures recei er by City and arising out of all violations
of law, e ept violations 4riainig under the Vehicle Code of, the
State of California or local City ordinance.
. "r esat
County agrees to reader general services through its
Sheriff's office to the ineorporated areas of City The rature
a-ad extent of th l's service shall be equivalent to the supplying
of a deputy sheriff, a police car, late enc nt OquiPmeOt to
City 7 days week, 16 hours a day. The plan of petrol, the
hours of coverage and other similar details will be determined,
insofar as it Is possible to do so, by mutual consent of the
Sheriff of County and the Chief of Police of City provided that in
case of disagreement the immediate decision in such a matter shall
rest in the sole discretion of the Sheriff until such time a I s the
matter may be presented to the City Council for its decision,
which decision shall be binding upon the parties hereto. The
City shall retain all fines and forfeitures to which it would
otherwise be entitled under Penal Code section 1463 (with the
exception noted in paragraph I hereinabove).
City shall pay County as compensation for said traffic law
enforcement services the sun, of $62,838 per year, which shall
be payable in two installments of X31,419 on the 31st day of
December and $31,419 on the 30th day of June of each year.
3. False Arrest .Insurance; Premiums-
In the event that additional premiums are necessary in
order that the deputies who perform services might be covered
under this Agreement by the false arrest insurance provided by
the County, the City hereby agrees to pay this additional amount.
In the event that additional premiums are necessary in
order that the deputies who perform services under this Agreement
are covered by Workman's Compensation Insurance provided by the
County, the City hereby, agrees to pay this additional amount.
Subject to the above provisions, it is hereby understood
that each party to this agreement is to provide its own coverage
for any potential liability arising from this contract.
4. Purpose
aud-Term of ,ftE22M2iat,
It is the purpose of this Agreement that County render
services to City on an. actual cost basis; thirty (30) days prior
to the due date of each installmenthereunder, County shall
present to City a statement covering the prior six (6) months
under this Agreement. The terms of this Agreement way be
2
modified from time to time by mutual agreement of the parties
to more accurately reflect costs. If either party desires to
modify the terms of this Agreement or terminate same, notice of
such intention shall be given in writing to the other party no
later than May 30 or November 30 of any year. Failure to give
such notice on or before said date shall be deemed assent to a
renewal of the Agreement on the same terms and conditions for
the ensuing six months.
IN WITNESS WHEREOF, the parties have hereto executed this
guG J��Gb'
Agreement this
COUNTY OF�ANTA CL&RA
By
o r of"96p-Tiirisors
ATTRST: JMN PULLANA Clerk
Board of Supervisors
CITY OF
V)MRT
B Y�
A
yor
ATTEST
C t�Vxr —elt
ty X
er
APPRP D AS TO FORM
ire—Puty Cc I
6/30/66 - 3
n
AGREEMENT
THE FOLLGW= is An Agreemeut between the
a` 3 State of Galifbmia,t tar rajerrea to as II $PI
Of � State of California, hereinafter
refers "C : " .
%IRRWO County has the legal authority to re"der oartain
mnicipal type Services to shies to the County of o Clara
and Is equipped and willing to a cost basis; and
City deatres to contr4at with County for basic
enforcement law vehicle oontrol services to be readers4 by,
the wSharif f Is of ftee wf County; and
the parties desire to omter into an agroasont
proviAing for said sarvUes, specifyift, the nature and extent,
thereof. and h . therefor;
,, TOREFORBs, the hereto agree as follows:
Comty m
shall ,: police proteamian through its e '
off t within the earporate 'limits of City Of the
level of gustomrjjy rendered by ehe Sherif 0
Off U rated areas of comty,, AS compsusatum
for SaU basic law Onforeament, City far, assign and
pay ever to County 91% amomt of MOOY equal all fines
forfettures received by City andarising out of all of
except violation$ arising vehicle code of the
state of call local City ordiAamze.
2. af
comty agrees to taft4or sal servieve tbrough its
Sheriff's o � the imp orated areas of City. The nature
and ex this aarviee shall; be equivaleat the OUPPIOAS
of a &Vuty sh , a police car, 'law
days a creek, 116 hours a day. The plan of patrol, the
hours of coverage and other similar details will be determined,
insofar as it is possible to do so, by mutual consent of the
Sheriff of County and the Chief of Police of City provided that in
case of disagreement the immediate decision in such a Matter shall
rest in the sole discretion of the Sheriff until such time as the
matter may be presented to the City Council for its decision,
which, decision shall be binding upon the parties hereto. The
City shiall retain all fines and forfeitures to whic h it would
otherwise be entitled under Penal Code section 1463 (with the
exception. noted in paragraph I berei nab ove).
City ha pay County as tompensation for said traffic law
enforcement services the sum of $62,838 per year, which shall
be payable in t%v Installreents of $31,419 on the 31st day of
December and $31,419 on the 30th day of June of each year.
3. False &r3r0.st Insurance, Pre
X.— dums,
In the event that additional premiums are necessary in
carder that the deputies who perform services might be covered
under this Agreement by the false arrest insurance provided y
the County, the it eraby agrees to pay this additional amunt.
In the event that additional premiums are necessary in
order that the deputies v4m' perfo= services under this Agreement
are covered by Workman's Compensation Insurance provided by the
County, the City hereby agrees to pay this additional amount.
Subject to the above provisions, it is hereby understood
that each party to this agreement is to provide its evn coverage
for any Votential liability arising from this contract.
4. Zmr use aUd1e_rmtof hgtee
.go_ _Aent.
It is the purpose of this Agreement that County tender
services to City on an actual cost basis; thirty (30) days prior
to the due date of each installment bereunder, County slwll
present to City a statement covering the prior six (6) months
under this Agreement. The terms of this Agreement may be
2
modified from time to time by mutual agreement of the parties
to more accurately reflect cos-%wp,. If either party destres to,
modify the terms of this -049reement I or tezrainate same, rotice of
such Intention shall be given in writing to the other party no
lat.er than May 30 or November 30 of any year. rn
..1jure to give
such notice on or before said date shall be deemed, assent to a
renewal of the 4 t on the same terms and conditions for
the ensuing, six mouth,-..
IN WITNESS W=,REOP, the parties have hereto executed this
Agreement this C
COMITY 0 �AAVTA Ct�k
By
C
is: —rs
r
Mg
he rMan,
ATTEST*. JEO PULLAN, Clerk
r.
Board of SyperAsors,,,-
Cm 07( ,
B,
.A,TTEST-
t
Wr—Ut -ME Y—Ure r—k
APPROVED AS TO FORM
ty y Un-R:e
CPK*pa
6130/66 3
&MENIMST FOMM -SURIFFs PA
—1L.MTROM
THE FOLLWIM is an 'agreevent bevjaen the COUNTY OF SANTA
CLAM, Stets of c*ljfor=,L&1 hereinafter referred 'to as "County"',
and the CITy Op CUPERTINO State of califern't'so
hereinafter referred to as "City"A
CQufttY h0s th-0 lexal authoritF to render certain
muOic.'tPQI tYPO services, 00 atti*e in the County of Santa Clara
M4 is OqUIPPed and willing to do so on as cost basis, and
31
WMEAS, City desires to tontract with county for basic
law enforcement and vehicle control services to be renderad by
the Sheriff's off,;�,ce of Count 04
WME'RFAS, the parties 4wire to euter into an agreement
provieing for said services, specif ying
, . the nature and extent
thereof and establishing c0mPensation to be paid t,,,.erefor-
31
HOW, THMEFORE, the parties hereto agree as follows-.
L La_aic..Law Egigrago.ont; !qqW0ns&tjQU.1
County shall provide police protection through its
Sheriff's office witi,,jin, the corporate limits of City of tile type
and at the level of sorvico 0 u tomerily rentleree by the Sheriff's
1.
Offtl-e in the unincorporated BtOas Of COuUty- aka compensation
for said b"i-c lases Onf0r-c-emnt, MY shall tratisfer, #99,tan and
pay over to County an a t of money equal to all fines and
fOrf0itures raceived by City and arising out of all violation
Of law, Oxz*Pt violations arising un er the vehicle Code of the
State of Calif orts-*,* or local City ordinance.
2. Traffic Servienna? r2gpen atton.
County agrees to render general traffic low enforcement
services through is Shoriff's office co the incorporated areas WF
City, The nature and extenr. of this service shall be equivalent
-I-
to the supplying of the law enforcement services set forth in
the MUM of Services and Costs attanhed hereto and vade as
part here*f as 94hibit "A". The plan of patrcl, the hours of
coverage and other similar details will be determined, insofar
as Q is possible to do so, by mutual consent of the Sheriff of
County and the Chief of Police of My provided that in case of
Oisagr&emeat the Immediate decision in such a matter shall rest
in the sole Nacretion of the Sheriff until suoh time ** the
matter may he presented to the CV7 Council for its decision,
which decision KAI be binding upon the parties hereto. The
City shall retain all fines and forfeitures to whtch it woule,,;
otherwise be entitlee under Penal Code section 1463 (mith the
exception noted in paragraph I hereinabove) .
COF shall pay County as camponsation for said traffic
law onforcemen; services the atzi design44ted on Exhibit "A" which
shall be payable each year in two equal installments on Member
31 aad June 30.
in the event that additionz! premiums are necessary
in Order that Lhe r paties Q0 PerfOrM SerViCeS Might be CoVered
under this Agreement br the false arrest %snran✓e provided by
the County, the My hereby agroes no pay this additional amount.
in the event that adOitional premiums are necessary in
order that the deputies who perform services under this Agreement
are cavered bF Workman's Compensation insurance providad by Councy,
City hereby agrees to pay Ws v0dithone! amount.
Subjept to the above provls ?mss, fu lis hereby understood
th8t each pvrty to this Atreement is to provide its own coverag
Re
for any potential UaU lei,ty gristag from this contract.
4. Puroose aN Term of Az-
Tt is 0" purpoge ofthia Agreement that County reaAer
services to City on au actual cost basis. Thircy (30) days prior
to the fte date of each inStallmat hereunder, CMMty shall
PVO$Omt to City a Statement covering the prLor six (fi) Mont.hs
under this Agreement.
This Agre t sj^jajl beeme effective july 1, 1967 and
mAy be t6vwinstcd without dose by either party upon the giwing
Of sixty (60) days writton notice of such termination to tjje
o r party. In the abvence of such aotiee such, term of
A . 40ation,
this Agreement-, Shall be deomed to be aUt*w4tLc&l17 re-newed from,
Year to year as wF� the f irst clay of eac sucjaeE_,jng ca
.,ear
providing that any moeifjoatLons in the h, ;1 of Services e,,Id
Costs are amwally adopt*0 by both County ancs City prior to the
ensUing fiscal year, antl provided, further that to to October 1,
L967 the Parties shall review this Agraevent in order to determine
whether it is suffteient to meet Cicy's requiremonts and shall
modify the Sohedule of Services and Co if "ecassary in order
to meet City's raquirev*nts.
TN WZTNESS M r the parties hereto h;rIve executed ttlis
JUL 2 4 1967
Agreement, as of , 1967.
COUNTY OF RTA, CLAM
AMIST: 390 PULLAN, Cleek.
Board of Supervisors
CITY 0 CUPERTINO
APPIROVED AS TO VORM:
�
AL
7_00,uty County tense
�3-
XR I )) yY t 9 91
SCHEDULE O.1' SERVICES AS COSTS
SHERIFF' S PATROL
Fiscal Year 1967-68
Cost Per No. Hrs . Total
Cs_ _ Patrol .Hour� pc ��cla�f Ye�` r y�C c�sb
Cupertino $ 11. 70 16 68028
The nature and extent of this service shall be equivalent
to the supplying of a deputy sheriff, a police car, an
lair enforcement equipment to City 7 days a week.
i
i
June 1, 1968
Mr. Howard W. Campen
County Executive
70 West Nodding Street
San ,dose, California 95110
Dear Mr. Ca p na
Subjecti County patrol Services 1968-69
The City Council 1. . has approved the new per hour
rate for patrol, service by . he Sheriff's Department.
The Council also appropriated funds to have pit°
rol Orvice on a 24 hour basis . 'The schedule of se-rv-
ice costs as outlined in Exhibit "All in our letter
are the same figures that were presented to the Coup-
cal and approved.
The Mayer and Council: also Instructed me to ex-
tend their thanks and appreciation for the assistance
and help that has been so cooperatively provided by
the County, particularly the services rendered by the
Sheriff's Department. My personal thanks is also ex-
tended.
Yours very truly,
CITY OF CUPERTINO
Philip W. Storm
City Manager
P /hd
CC: Mr. Wm* E. Ryder
Office of the County -xecutive
514 County Administration Building
70 West Hedding Street
San Jose,California 95110
299-2424 Area Code 408
June 18, 1968
Mr. Philip W. Storm, City Manager
City of Cupertino
10300 Torre Avenue
Cupertino, California 95014
Dear Mr. Storm:
This is to confirm that the County Board of Supervisors has
adopted for fiscal year 1968-69 the rate of $11 .93 per hour
for patrol services provided by the County Sheriff.
We understand informally that your City may desire an increase
in the number of hours of patrol service for 1968-69 and that
the figure of 24 patrol hours per day may be appropriate.
in accordance with the renewal provision of the agreement for
these services, we have prepared a new Exhibit ''A" to the agree-
ment; and we are hereby forwarding it to you for your approval .
The attached Exhibit ''A" reflects the new rate per hour and,
for your consideration, an increase in service to 24 patrol
hours per day.
It is requested that you arrange to have your Council take
action on this matter and then inform us of your decision. We
will then present the new Exhibit ''A" to the County Board of
Supervisors for adoption. The current agreement requires
approval of any modifications by both County and City prior to
the ensuing fiscal year.
Very truly yours ,
i �1 / � ,.rte,...y..r✓4� ✓.M r+.✓'�
HOWARD W„ CAMPEIV
County Executive
HWC:TG;H:J it
Attachment
.cc: Sheriff
EXHIBIT ''A''
SCHEDULE OF SERVICES AND COSTS
SHERIFF'S PATROL
Fiscal Year 1968-69
Cost Per No. lours Total
City Patrol dour Perms Yearly Cost
Cupertino $11 ,93 24 $ 104,506
The nature and extent of this service shall be equivalent to the
supplying of a Deputy Sheriff, a police car, and law enforcement
equipment to City seven days a week.
I!,
Office of the County Executive
4 County Administration Building
County
Clara West Hedding Street
County of Santa Clara 299-2424 CArearCode 408
California
August 20, 1968
Mr. Philip W. Storm
City Manager, City of Cupertino
10300 Torre Avenue
Cupertino, California 95014
Dear Mr. Storm:
On August 19, 1968 the County Board of Supervisors approved
revised schedules of 1968-69 Sheriff Patrol Services for Cupertino,
Saratoga and Los Altos Hills. For Cupertino, the schedule is for
16 patrol hours per day through September 30, thence 24 hours per
day.
Enclosed is the reprised Exhibit ''A" for Cupertino as
approved by the Board of Supervisors. it differs from the Exhibit
''A" approved earlier by your Council in that it provides for the
24-hour-per-day service to commence on October 1 , 1968 rather than
July 1 , 1968, and the total cost is reduced accordingly. The post-
ponement to October 1 was necessary to allow for the procurement of
additional Deputies which the Sheriff requires to provide increased
service for Cupertino, Saratoga and Los Altos Hills.
We now request that your Council approve the enclosed revised
Exhibit ''A" and that you inform us of their action. That should
finish up the paper work on this agreement for 1968-69.
Very truly yours,
HOWARD W. CAMPEN
County Executive
HWC:TGH:jc
cc: Sheriff (Milt Phillips)
Clerk of the Board (Don Rains)
Counsel (Don Fallon)
Lt-r. #2
CRT 6 8-.15
8- 28-68
i
�I
August` 19, 1968
This Exhibit supersedes all previous
• Exhibits "A" for City of Cupertino
for 168-69,
i
EXHIBIT "A"
SCHEDULE OF SERVICES AND COSTS
SHERIFF' S PATROL
Fiscal Year 1968-69 ,
Cost per No, Hours Total
City Patrol Flour per. Dad Yearly Cost
Cupertino $• 11 .93 July 1 through September 30;, 16 $17,560
October 1 through June 30; 24 78, 165
Total $95,7.25
The nature and extent of this service shall be equivalent to the supplying of
a Deputy Sheriff, a police car, and law enforcement equipment to City seven
days a week,
a '
Att .- Ltr. #2
h CR-68-15
8-28-68 '
I
Office of the County Executive
County Administration Building
�+ �a 70 West Hedding Street
Count of Santa Clara San Jose,California
299-2424 Area Code e 408 408
California
May 2, 1969
Mr. Philip W. Storm, City Manager
City of Cupertino
10300 Torre Avenue
Cupertino, California 95014
Subject; PROPOSED 1969-70 RATE FOR SHERIFF PATROL SERVICES
Dear Mr. Storm;
In reference to the existing agreement between the City of
Cupertino and the County of Santa Clara for Sheriff patrol ser-
vices, this is to inform you that we propose to recommend to
the County Board of Supervisors that the rate of $13. 17 per
patrol .hour be adopted for the fiscal year beginning July 1 ,
1969.
The proposed rate, representing an increase of $ 1.24 over the
1968-69 rate, is based on a calculation of the actual costs of
operation of the Sheriff's Patrol Division for the period
July 1 , 1968 to January 5, 1969. It includes the direct costs
of the Sheriff's personnel , equipment and services required for
the patrol operations with the contract agencies, plus a pro-
rata apportionment of the indirect expenses (Services, Administration,
Personnel and Training Divisions) attributable to the contract
patrol operations. It does not include general County overhead;
had such overhead been included, the rate would be increased by
an additional $.50 per hour. The calculations leading to the
proposed rate are shown on the sheet attached to this letter.
The increased rate reflects, in addition to other increased
costs, a 10% pay increase awarded to law enforcement personnel
by the Board of Supervisors effective in August 1968.
We plan to submit the proposed rate to the Board of Supervisors
for adoption on the Boar'd's agenda of June 3, 1969. Should you
have any comments on the proposed rate, we would appreciate re-
ceiving such comments by May 27, 1969. If you do not desire to
comment by that date, we shall assume for planning purposes that you r:�3 � T N42
s
MAY G 1969
BHe _w1 1 A A.OER
Mr. Philip W. Storm - 2 - May 2, 1969
desire to continue through fiscal year 1969-70 the level of
service now in effect at the new rate. Following Board action
on the proposed rate, we will submit to you a revised Exhibit A
to the agreement for your adoption.
Very truly yours,
THOMAS G. HANNA
Supervising Administrative Analyst
TGH:jc
cc: Sheriff
Finance
Counsel
SHERIFF DEPARTMENT
PATROL COST PER HOUR
PATROL DIVISION COSTS
JULY 1, 1968 - JANUARY 5, 1969
DIRECT EXPENSE
SALARIES & WAGES:
PERMANENT EXMPLOYEES $443,507
OVERTIME 46.$ 488
EMPLOYEE BENEFITS:
GROUP INSURANCE 9 ,782
RETIREMENT 39 ,302
WORKMEN" S COMPENSATION 10,829
bb1
SERVICE be SUPPLIES 84,196
TOTAL DiREICT EXPENSE $634,104 $11.13
INDIRECT EXPENSE
SERVICES DIVISION $60,993
ADMINISTRATION DIVISION 21,980
PERSONNEL & TRAINING DIVISION 33 ,261
TOTAL I ND I RECT EXPENSE $116,234 2.04
TOTAL DIRECT & INDIRECT EXPENSE $750,338 $13 .17
GENERAL COUNTY OVERHEAD ( 3 . 8/ X 13 .17) .50
TOTAL PATROL COSTS PER HOUR $13.67
PATROL FIELD HOURS - 56,992
COMPUTATION — $750,338 56,992 = PATROL COSTS PER HOUR
FINANCE DEPARTMENT
CHAUNCE MINAKER
4-30-69
July 1 , 1970
EXHIBIT "A"
to
AGREEMENT FOR SHERIFF'S PATROL
between i
COUNTY OF SANTA CLARA
and
CITY OF CUPERTINO
SCHEDULE OF SERVICES AND COSTS
SHERIFF'S PATROL
Fiscal Year 1970-71
Cost per _ No. Hours Total
Patrol Hour per Day Fiscal Year Cost
$15.05 24 $131 ,838
July 15, 1970
Date
Mr. Howard W. Campen
County Executive
Santa Clara County
Rm. 514, 70 W. Hedding Street
San Jose, CA 95110
The Council of the City of Cupertino
desires to continue, for fiscal year 1970-71 , the agreement
for Sheriff patrol services at the rate and level of service
indicated below:
Rate 'per No. Hours Total
Patrol Hour per Day Yearly Cost
$15.05 24 $131 ,838
by:
(s i ature)
Acting City Manager
(title)
for.: City of Cupertino
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PATROL DIVISION OVERHEAD
(153.5 personnel)
Pro-Rata
No, of Amount Share
Positions Total Cost Chargeable 153.5
SALARIES
Safety
Field Enforcement Supv @ Step 5 1 $, 19,692 $ 9,846
Captain @ Step 5 1 17,868 17,868
Lieutenant A Step 5 1 15,432 15,432
Sergeant @ Step 5 9 126,036 126,036
Deputy @ Step 3 132 1,446,192 --
Total Safety 143.5 $169,182
Non-Safety
Sr. Typ Clk @ Step 3 5 $ 36,900 $ 36,900
Int. Typ Clk @ Step 3 5 31,920 21,920
Total Non-Safety 10 $ 68,820
TOTAL SALARIES (SAFETY & NON-SAFETY) 153.5 $ 238,002 $ 1 ,550
BENEFITS
Safety (Base =$169,182)
Career Incentive @ Average 5% of Salary
(less Fld Enf. Supv.) 7,967
Night Shift Differential @ 5% of
Sergeants' Salaries 6,302
Workmen's Compensation @ $5.78 (Less 397.)
per $100 of Base + Career Incentive
+ Night Shift Differential 6,476
Health Insurance @ 2.15% of Base 3,638
Retirement @ 14.844% of Base 25,114
Total Safety $ 49,497
Non-Safety (Base = $68,820)
OASDI @ $406 each 4,060
Workmen's Comp. @ 17� (less 39%) per
$100 of Base + Night Shift Differential 75
Health Insurance @ 2.15% of Base 1,480
Retirement @ 6.571% of Base 4,522
Night Shift Differential @ Aver. 5% of Base 3,441
Total Non-Safety $ 13,578
TOTAL BENEFITS $ 63,075 $ 411
SERVICES & SUPPLIES (See Note 1) $ 56,053 $ 365
TOTAL DIVISION OVERHEAD $2,326
Note 1. Services and Supplies includes following items: Clothing & Equipment $14,800;
Office Communications $10,254; Household Supplies $53; Maint of Equip $199;
Office Expense $320; Prof & Spec Svcs $21,280; Small Tools $1,280;
Reserve Officers $6,583; and Transportation Expense, $1,284.
Rev. 10/1/70
2
i
F,'4 An
4es
.s©
24
July 26, 1971
Mr. Robert Quinlan
City Manager., City of Cupertino
10300 Torre Avenue
Cupertino, California
SUBJECT: REVISED SHERIFF PATROL RATES BEGINNING
AUGUST 16, 1971
This is to inform you that the County d,:)arr. of Supe ry a,jrs
has adopted the i- ii vw fib Shot: i r ray 01 i 4 tcb aey;ryrl ,
August 16, 1971 ;
Primary Patrol Service: $ 20.63 per hour
Supplemental Day Patrol : 13,35 per hour
In adopiinq the revised rates, :he Board decided to
apportion to the Sheriff' s Department only one-third of
the inc,-ease in communications dispatching costs; hence,
the revised rates are $.63 per hour less than had been
projected,
Ati..:iched is a revised Exhibit "A" to thc "Agreement for
Shc, iFrr ,, F.it.rol ," showing the pro_jecLe(i levels of service
and projected costs for your city for F+s(:,a) Year 197172.
This new Exhibit "A" dated July 26, 1971 , supersedes the
previous Exhibit "A" dated July 1 , 1971 .
In accordance with the renewal provision or the agreement,
we request that you have your City Council approve the
attached Exhibit "A" dated July 26, 1971 , and that you then
inform us of their approval .
HOWARD W. CAMP N
.1c
cc: Sheriff
Finance
Counsel
GSA
Clerk/Board of Supervisor,
An Equal opportunity Employer
,iuly 26, 1971
(This Schedule supersedes
EXHIBIT "A" the Schedule of Services
and Costs elated July 1 , 1971)
SCHEDULE OF SERVICES AND COSTS
COUNTY OF SANTA CLARA SF RIFFS PATROL
Fiscal Year 197172
CONTRACTEE: city-of
COST PER PATROL_ HOUR:
1 . Primary Service.
July 1 , 1971 through August 15, 1971 : $20.51
August 16, 1971 through .lure !n 1972: 20,63
2. S_uplemptal Day Service.
July 1 , 1971 through August 15, 1971 : $13.55
August tea, 1971 through June 30, 1972: 11-35
NUMBER OF PATROL HOURS TO BE FURNISHED BY COUNTY:
1 . Primary Service.
. 24 hours per day, July 1 , 1971 through .tune 30, ,197 .
2. lesr2ent-L)L ay Serb ice:
None ,
PROJE•:WED YEARLY 10ST (Jul y 1 , 1971 through June 30, 19/2) ;
.1 104�..�1 Primary Hours @ $20.51 — $__ 22.,k�L3.._.__-
656 a Primary Hours @ $20. 63
Supplemental Hours P $13.55
Supplemental Hours @ $13. 35
Tots) Projected Yearly Cost $ 180 586
I
4tfircr of ze C.
614 County Artrtlni
'0 Nest
:tin. n,a,G.
290-;•424
July 26, 1971
Mr. Robert Quinlan
City Manager; City of Cupertino
10300 Torre Avenue
Cupertino, California
SUBJECT; REVISED SHERIFF PATROL_ RATES BEGINNING
AUGUST 16, 1971
This is to inform you that the County Board of Supervisors
has adopt=ed the Sher iii Fat', Jr rates r)eginninq
August 16, 1971 ;
Primary Patrol Service; $ 20.63 per hour
. Supplemental Day Patrol ; 13,35 per hour
In adopting the revised rates, the Board decided to
apportion to the Sheriff's Department only one-third of
the increase in communications dispatching costs; hence,
the revised rates are $n63 per hour less than had been
projected.
Attached is a revised Exhibit "A" to the "Agreement for
Sheriff' ,, P.itrol ," showing the projected levels of service
and projected costs for your city for Fiscal Year 1971-72,
This new Exhibit "A" dated July 26, 1971 , supersedes the
previous Exhibit "A" dated July 1 , 1971 .
In accordance with the renewal provision of the agreement,
we request that you have your City Council approve the
attached Exhibit "A" dated July 26, 1971 , and that you then
inform us of their approval .
ft / 12
HOWARD W, CAMDEN
jc
cc; Sheriff
Finance
Counsel
GSA
Clerk/Board of Supervisors
An Equal opportunity Employer
July 26, 1971
(This Schedule supersc.cic,s
EXHIBIT ''A" tale Schedule of Services
and COSt:S dates{ July 1 , 1971 )
SCHIDUL.E OF SERVICES AND COSTS
COUNTY OF SANTA CLARA SHERIFF' S PATROL
Fiscal Year 1971°72
CONTRACTEE: City of Cupertino
COST PER PATROL_ HOUI;:
1 , Primary Service.
MY 1 , 1971 through August 15, 1971 : $20, 51
August 16, 1971 through Ji_tn.e 3O, , 1g72: 20,63
2. Sup_?lemental Day Service.
July 1 , 1971 through August 15, 1971 : $13. 55
August 16, 1971 through June 30, 1972: 13.35
NUMBER OF PATROL HOURS TO BE FURNISHED BY COUNTY:
1 . Primary Set—vice,
24 hours per day, Jule 1 , 1971 through June 30, 1972
2. Sulemental_ Dzly Service:
None
PROJE:C I+ED YCARL_Y OST (Jelly 1 , 1971 through June 30, 19%1) :
Primary Hours $20.51
Primary Hours $20. 63 —
Supplemental Hours (ED $13.55
"w Supplemental Hours (a) $13. 35
Total Projected Yearly Cost $ 180> c-"86.,_..__...._
CCM - 6-19-72
Office of the County Executive
614 County Administration Building
70 West Hedding Street
Count of Santa Clara San Jose,California 95110
County 2992424 Area Code 408
California
June 2, 1972
Mr. Robert Quinlan
City Manager, City of Cupertino
10300 Torre Avenue
Cupertino, California
SUBJECT: EXTENSION OF SHERIFF PATROL RATES
As you know, we are now on a current-year basis in calcu-
lating the costs of Sheriff Patrol . The intent is that we
attempt to recover, insofar as practicable, the current costs
of providing the patrol service.
Inasmuch as Salaries and Benefits constitute the main cost
factor, it is our position that the annual rate adjustment
should occur each year in conjunction with the effective date
of the new Salary Ordinance. This effective date varies from
year to year, but is always around mid-August; for 1972-73,
the effective date will be August 14, 1972.
Since we plan for the next rate adjustment to become effective
on August 14, 1972, then it is appropriate for the current
rates to extend to August 13, 1972. This letter is to inform
you that we have made such a recommendation to the Board of
Supervisors and the Board has approved.
Accordingly, the following current Sheriff patrol rates will
be effective through August 13, 1972:
Primary Patrol Service: $ 20.63 per hour
Supplemental Day Patrol : $ 13.35 per hour
In the near future we plan to submit to you a proposed contract
amendment which will provide for the annual rate adjustment to
become effective each year on the same date as the County's
new Salary Ordinance.
Very truly yours, :Dr r. 44%0
1; ricfe to-
Aww.""O.
THOMAS G. HANNA u° Council lniormatr611
Chief, Administrative Analysis Section
j C
cc: Sheriff, Finance,Counsel , Clk-Bd/Supervisors ~ c:r; rvlancgerF+c.3:ion "'ry+°n�
An Equal Opportunity Employer r>i.-pi-ovs Disapprove
f
Office of the County Executive
614 County Administration Building
70 West Hedding Street
Cunt of Santa Clara San Jose,California 95110
_ y 299-2424 Area Code 408
California
July 20, 1972
Mr. Robert Quinlan, City Manager
City of Cupertino
10300 Torre Avenue
Cupertino, California 95014
SHERIFF PATROL RATES EFFECTIVE AUGUST 14, 1972
The Board of Supervisors has adopted the following rates for Sheriff
Patrol Service, to be effective August 14, 1972.
Primary Service
Stanford University: $ 19.55 per hour
Contract Cities: $ 20.24 per hour
Supplemental Patrol Service: $ 15. 11 per hour
Attached is a new Exhibit "A" to the "Agreement for Sheriff's Patrol"
showing the projected levels of service at the aforementioned rates.
In accordance with the renewal provision of the agreement, we request
that you present the attached Exhibit "A" to your governing body for
approval , and that you then inform us of their approval .
THOMAS G. HANNA
Chief, Administrative Analysis Section
r°
cc: Sheriff
Finance
Clerk/Board of Supervisors
�.d
An Equal opportunity Employer
July 20, 1972
EXHIBIT "A" TO AGREEMENT FOR SHERIFF'S PATROL BETWEEN COUNTY OF
SANTA CLARA (CONTRACTOR) AND
CITY OF CUPERTINO (CONTRACTEE)
SCHEDULE OF SERVICE AND COSTS EFFECTIVE AUGUST 14, 1972
COSTS PER PATROL HOUR:
1. PRIMARY 'SERVICE ; $20.24
i
e
2. SUPPLEMENTAL .DAY PATROL SERVICE (See Note 0 :
This rate is $13.35 per hour through August 13, 1972.
PROJECTED DUMBER OF PATROL HOURS TO BE FURNISHED BY COUNTY:
1 . PRIMARY SERVICE: 24 HOURS PER DAY
2. SUPPLEMENTAL DAY PATROL SERVICE: 60 HOURS PER WEEK
Beginning July 31 , 1972.
NOTES : 1 . Supplemental Day Service is available, subject to capabilities
of the Sheriff's Department to provide such service, only if Primary Service
is contracted for at the minimum level of the contract patrol hours provided
during Fiscal Year 1971-72. This service relates only to one-man cars and
to those periods when the night shift differential salary increment is not
applicable (a Deputy Sheriff is authorized night shift differential if he
works one-half of his shift plus one hour--in this case that would be a
total of six hours--between 5 :00 p.m. and 8:00 a.m.) .
i
1 1
'V..'. • Y na4.
W y 26, 1971
Mr. Robert Quinlan
City Manager; City of Cupertino
10300 Torre Avenue
Cupertino, California
SUBJECT: REVISED SHERIFF PATROL RATES BEGINNING
AUGUST t6, 1971
This is to inform you that the County Board of Supervisors
has adopted tree fa ;owing Sheoifa FaLrvi rates oeyinning
August 16, 1971 :
Primary Patrol Service: � 20m63 per hour
. Supplemental Day Patrol : 13035 per hour
in adopting the revised rates; the Board .decided to
apportion tc, the Sheriff' s Department only one-third of
the increase in communications dispatching costs; hence,
the revised rates are $„63 per hour less than had been
projected,
At:t.achcd is a revised Exhibit "A" to the "Agreement for
Shcriffls Patrol ," showing the projected levels of service
and projected costs for your city for f=iscal Year 1971-72.
This new Exhibit "A" dated July 26, 1971 , supersedes the
previous Exhibit "A" dated July 1 , 1971 ,
in accordance with the renewal provision of the agreement,
we request that you have your City Council approve the
attached Exhibit "A" dated July 26, 1971 , and that you there
inform us of their approval .
��OWARD W. CAMPEN
jc
cc: Sheriff
Finance
Counsel
GSA
Cleric/Board of Supervisors
An Ecuat Opporturtay ErnpioyGr
�~ ~"
' /This SchcJ' \u sopo S
SCI C'du\e u S(.rvi CC:S
an6 Costs da'Led Ju>y
S CH[D UL E 0 F E
'
C8 U 14 /
CONTRACT CiL of Cupertino
COST PER PATROL HOUR:
'
I . Primary Set-vice.
. July l ^ 1971 through August 15, 1971 : $20' 51
^ Aonus1 16' lS171 thrn:gh June '�O` 1472- 20.6l
' 2. SuprOemental Day Service..
vo}y ) , )971 through August 15` 1971 : $13. 55
' 8uriust 16, 1471 through June 30` 1972: ] i,35
NU.1,1DUER OF PATROL HOURS TO BE FURNISHED BY .
.
) . i Service.
24 hours per day, Jullv 7 7971 through June 30 1972
2~ SUPOIeMental Day- -Service :
None '
`
-~----
P 0J (July ! ^ 1971 through June, 30' )4/1` �
1 104 Primary Hours (@ $20.51 = _
Primary Hours P $2O, 6] =
�
-
Supplemental Hours (a $13,55 = ~~
�~ 3upplemoota} Hours (a) �)� �� = ~~
` , �
i
. .
Total Projected Yearly Cost \ 0 F,6 �
' ^
' .
. .
` v
'
' {
�i Office of the County IExecutive
614 County Administration Building
Santa 70 West Hedding Street
County of Santa Clara San Jose,Callforhia 95110
299.2424 Area Code 408
California
July 5, 1.973
5
Mr. Robert QuiiinIan
City Managerf"
City of Cupertino y/
10300 Terre Avenue
Cupertino, California 9501.4
SHERIFF: PATROL RATES EFFECTIVE. AUGUST 13, 1973
The Board of Supervisors has adopted the following rates for Sheriff
Patrol Service,, to be effective August 13, 1973.
1 Primary Service
Stanford University: $19.97 per hour
Contract Cities: $21 .03 per hour
2 Supplemental Patrol Service: $14,$0 per hour
Attached is a new Exhibit "A" to the "Agreement for Sheriff's Patrol "
showing the projected levels of service at. the aforementioned rates.
In accordance with the renewal provision of the agreement, we request:
that you present the attached Exhibit "A" to your governing body for
approval , and that you then inform us of their approval.
THOMAS G. HANNA
Chief, Administrative Analysis Section
rs
cc: Sheri f f
Finance
Clerk/Board of Supervisors
An Equal Opportunity Employer
i
July 5, 1973
EXHIBIT !'A"_ TO AGREEMENT FOR SHERIFF'S PATROL BETWEEN COUNTY
OF SANTA .CLARA (CONTRACTOR) AND GITY_ OF CUPERTINO
(CONTRACTEEI) .
SCHEDULE OF SERVICE AND COSTS EFFECTIVE AUGUST 13, 1973
COSTS PER PATROL HOUR:
1 PRIMARY SERVICE: L21 .03
2 SUPPLEMENTAL DAY PATROL SERVICE (see Note 1)::
$ 14.80
NUMBER OF PATROL HOURS TO BE FURNISHED BY COUNTY:
1 PRIMARY SERVICE: 24 HOURS PER DAY
2 SUPPLEMENTAL DAY PATROL SERVICE 60 HOURS
PER W EK
NOTES:
Supplemental Day Service is available, subject to
capabilities of the Sheriff's Department to provide
such service, only i f Primary Service is contracted
for at the minimum level of the contract patrol hours
provided during Fiscal Year 1972°73. This service
relates only to one-man cars and to those periods
when the night shift differential salary increment
is not applicable (a Deputy Sheriff is authorized
night shift differential if he works one-ha.lf of his
shift plus. one hour--in this case that would be a
total of six hours--between 5:00 P.M. and 8:00 A.M.) .
AMENDMENT TO 'AGREEMENT FOR SHERIFFS PATROL
This Agreement is made by and between COUNTY OF SANTA CLARA,
State of California, hereinafter referred to as "County," and the
CITY OF CUPERTINO, State of California, hereinafter referred 'to .as
"City," amending the Agreement between the parties executed as of
suly 24, 1967a
WHEREAS, law enforcement services provided by County under
Agreement Have been charged and paid for on rates reflecting costs
to County for the year prior to the period when such services
have been rendered; and
WHEREAS, the parties hereto intend that the County charge
and receive compensation for such services on the `oasis of rates
reflecting current 'costs to County,
NOW THEREFORE, the parties hereto agreeto amend the
Agreement in the following manners
1. The following is added to the end of paragraph 2 of,
the Agreement:
Beginning with the .fiscal year 1972-1973 and for
each fiscal year thereafter, City shall pay County,
as compensation for such services, current costs to
be fixed as of the effective 'date ,of.the County
®s
Salary Ordinance. For the fiscal. year 1972-1973,.
August 144 1972, shall be the effective date by
which current costs to be charged to City shall, be
fixed. Such compensation shall be payable each year
in two instalments, on ,December 31 and June 30,
respectively.
2. That part of paragraph 5 of the Agreement which reads
As follows: "Ira the absence of such notice of such termination,
this Agreement shall be deemed to be automatically renewed. from
year to year as of the first day of each succeeding fiscal year,
providing that any modifications in the Schedule of Services and
Costs are annually adopted by both County and City prior to the
ensuing fiscal year." is deleted and the following is substituted:
In the absence of- such notice of termination, this
Agreement shall be deemed to be automatically
renewed from year to year as of the date upon which
the County's Salary Ordinance becomes effective.
County shah. give City notice of new compensation
to be charged to said City '10 days after the
effective date of the County's Salary Ordinance.
Should City..wish to terminate the Agreement by the
giving of 60 days n®tice of termination as required . .'
by paragraph 5 of Agreement, and such notice of
termination is given no later than 30 days after
the automatic rene,4al date, then City shall be
charged, for the full 60 days period of the notice
of termination., the lesser of the costs based on
the rate in effect prior to the automatic renewal
date .or .the Costs based on the new rate fixed as.---
of the effective date of the County's Salary
Ordinance.
Except as hereinabove provided, all other terms, conditions
and provisions of the Agreement shall remain the ,same.
Dated: � .IUN 2 0 1972
COUNTY OF SANTA CLARA
By
ATTEST: AONAtU Mo `RAINS', ,'clerk a rman, Board o upervisors
g a of._S ors
CITY Oy, CUPERTINO.
r .Gar}' F. `Voaeks!�. %�,La_n
Assistant Cterk By
ATTEST: 'Clerk
� Mayor,.:
Cie&, City of Cupeg no,
A PRO E?'�AS 0 RM
spot ounty,� ounse
JD:be
J
r Office of the County Executive
614 County Administration Building
Ewa 70 West Hedding Street
Santa t 299-2424 CArearCode 408
California
July 25, 1974
1-
JLIA
Mr, Robert Quinlan, City Manager
C i ty of Cupertino �?
10300 Torre Avenue
Cupertino, CA 95014 `a
SUBJECT; 1974°75 Sheriff Patrol Rates
The Board of Supervisors has approved the following Sheriff Patrol
rates effective July 15, 1974;
Primary Patrol Service; $25.03 per hour
Supplemental Daylight Patrol Service: $18. 10 per hour
Attached is a revised Exhibit "A" to our agreement regarding patrol
service, for attachment to your copy of the agreement, It reflects
the rates stated above and the number of patrol hours for which you
now contract.
Very Truly Yours,
THOMAS G. HANNA
Supervising Administrative Analyst
do
Attachment
M
I
An Equal Opportunity Employer
July 23, 974
EXHIBIT "A" TO AGREEMENT FOR SHERIFF' S PATROL BETWEEN COUNTY
OF SANTA. CLARA (CONTRACTOR) AND CITY OF CUPERTINO
(CONTP.ACTEE) .
SCHEDULE OF SERVICE AND COSTS FOR FISCAL YEAR 1974-75.
FOR THE PERIOD JULY 1 , 1974 THROUGH JULY 114, 1974:
1. PRIMARY SERVICE
24 HOURS PER DAY C> $21 .03 PER HOUR
� 2. SUPPLEMENTAL DAY PATROL SERVICE (See note 1 below)
{
60 HOURS PER WEEK @ $14.80 PER HOUR
I
Total Projected Costs July 1 , 1974 through July 14, 1974 $ 8,842
FOR THE PERIOD JULY 15, 1974 THROUGH JUNE 30, 1975
1 . PRIMARY SERVICE
24 HOURS PER DAY @ $25.03 PER HOUR
2. SUPPLEMENTAL DAY PATROL SERVICE (See note 1 below)
60 HOURS PER . WEEK 0$18. 10 PER HOUR
Total Projected Costs July 15, 1974 through June 30, 1974 = $ 265, 152
Total Projected Costs for Entire Fiscal Year-; $ 273,994
yr Based on levels of service indicated; subject to change if levels
of service are changed.
NOTES:
1 .` Supplemental Day Service is available, subject to capabilities of the
Sheriff's Department to provide such service, only if Primary Service is
contracted for at the minimum level of the contract patrol hours provided
during Fiscal Year 1973-74. This service relates only to one-man cars and
to those periods when the night shift differential salary increment is
not applicable (a Deputy Sheriff is authorized night shift differential
if he works one-half of his shift plus one hour--in this case that would
be a total of six hours--between 5:00 p.m. and 8:00 a.m.
M
s
EXHIBIT A
Schedule of Services and Costs for
Fiscal Year 19 75-76
Sheriff's Patrol Contract between County of:Santa Clara and City of Monte
e
Sereno effective January 1, 1976 through June 30, 1976.
Schedule of Services: See Section I of contract.
CharEes:
1. Fines and Forfeitures: See Paragraph L A of contract.
2. Other: See Paragraph II B of contract.
For period January 1, 1976, through June 30, 1976, the additional
amount charged shall be $9,800.
For subsequent fiscal years, as agreed upon between the two parties.
LAW ENFORCEMENT CONTRACT
THIS IS AN AGREEMENT between the County of Santa Clara ,
State of California, hereinafter referred to as "County, " and the
City of Cupertino, State of California, hereinafter referred to as
"City. "
WHEREAS, County has the legal authority to render law
enforcement services to incorporated cities in the County of Santa
Clara and is equipped and willing to do so to the extent and in
the manner hereinafter provided ; and
WHEREAS, City is primarily responsible for providing law
enforcement services within city limits and is desirous of
contracting with the County for the rendition of such services ; and
WHEREAS , County and City have previously entered into
agreements for said services ; and
WHEREAS, County and City desire to enter into a new
agreement providing for said services , specifying the nature and
extent thereof and establishing compensation to be paid therefor ;
NOW, THEREFORE, the parties hereto agree as follows :
I . General Law Enforcement Services .
A. Within the corporate limits of City, County shall
provide police protection through its Sheriff ' s
Department as may be required by City and as within the
capability of the Sheriff to provide. Services to be
performed under this Paragraph I include patrol of
established beats , responses to emergency calls ,
-1-
4
investigative services and other law enforcement
services .
B . The rendition of such services , the standards of
performance, the discipline of officers , and other
matters incident to the performance of such services
shall remain in the discretion of the Sheriff .
C. In April of each contract year , City and Sheriff shall
develop a plan which specifies the level and amount of
services to be provided in the ensuing fiscal year .
This plan will be completed prior to July 1 of each
contract year . During the months of January through
June of 1988 , services shall be provided at levels
mutually agreed upon by City and Sheriff . Should rate
adjustments be required during any contract year as the
result of changes in costs of any factor then currently
reflected in the Sheriff ' s rates, then such adjustments
shall be made pursuant to Paragraph V, A. 2 .
D. In the event of a disagreement as to the performance or
amount of the services to be provided pursuant to this
Paragraph I . the Sheriff or his designee shall meet
with the representative(s) of City to review the manner
of performance of such services .
II . Supplemental Services .
A. Within the corporate limits of City, County shall ,
through its Sheriff ' s Department, provide supplemental
services as requested by the City, the cost of such
-2-
services shall be at the rate set forth in Exhibit A
attached . Services to be performed under this
Paragraph II shall be provided exclusively within the
City limits of City except in extreme emergency. These
services may include, if requested by City, traffic law
enforcement, crime prevention patrols , and other law
enforcement services that are capable of being
scheduled and within the capability of the Sheriff to
provide.
B. The plan of patrol , the hours of coverage and other
similar details shall be determined, insofar as it is
possible to do so, by the mutual consent of the Sheriff
and the City Manager of City.
C. Exhibit A may be revised from time to time by the
mutual consent of the parties , and is otherwise subject
to revisions by County as provided in Paragraph V, A, 2
below.
D. The level of requested supplemental services shall be
determined by mutual written agreement between the
County and the City prior to the beginning of the
fiscal year . The agreed upon level of supplemental
service shall remain constant in the fiscal year ,
except upon sixty (60) days , written notice by either
party. However, City, in an agreement (made at any
time during the term of the contract) with the Sheriff ,
may request supplemental service for a specific period
-3-
f
within any fiscal year . Said Agreement for
Supplemental Services shall provide for the type, cost,
level and time of such services .
III . Park Patrol/Transportation Unit Services . (Supplemental )
These services are provided by reserve deputy sheriffs .
Their primary responsibility is the patrolling of the parks
within City and the transportation of arrestees from the
arrest location to the appropriate jail facility. The
reserve units may provide additional services as requested
by City and approved by the Sheriff ' s Department .
IV. Compensation.
A. Rates .
1. Compensation for all services to be rendered
pursuant to this agreement shall be based upon one
of the following six ( 6 ) rates per hour of service:
(a ) Primary Rate. This rate is calculated to
reflect the average full cost of operating a
Sheriff ' s patrol vehicle.
(b) Supplemental Day Rate . This rate is
calculated, according to the cost of
operating a one-man Sheriff ' s vehicle during
periods when the night shift differential
salHr.y increment is not payable to the
deputy who operates the vehicle.
(c) Supplemental Night Rate . This rate is
calculated according to the cost of
-4-
operating a one-man Sheriff ' s vehicle during
periods when the night shift differential
salary increment is payable to the deputy
who operates the vehicle .
(d) Supplemental Overtime Day Rate. This rate
is calculated according to the cost of
operating a one-man Sheriff ' s vehicle on
overtime during periods when the night shift
differential salary increment is not payable
to the deputy who operates the vehicle.
(e) Park Patrol/Transportation Unit Rate.I This
rate is calculated according to the cost of
operating a two-man Reserve Deputy Sheriff ' s
vehicle.
(f ) Investigative Service Rate. This rate is
calculated to reflect the average full cost
per hour of an investigator ' s time.
2 . (a) The rates as set forth in Exhibit A may be
revised during the contract year by County
to reflect changes in cost . County shall
give City as much advance notice of rate
changes as is practicable, but to the extent
such changes cannot be accurately projected ,
1
County shall give City notice of such
changes as soon as practicable after changes
in cost occur , and not later than sixty (60)
-5-
days following the effective date of the
revised rate during any year in which the
County and the Deputy Sheriffs ' Association
have a current contract in effect .
(b) In those years during which a contract is to
be negotiated between the County of Santa
Clara and the Deputy Sheriff ' s Association,
the County shall notify City of any
increases in rates resulting from the new
contract terms , within thirty (30) days of
the date of such contract resolution. Such
increases shall be retroactive to the
effective date of the revised rate.
(c) County shall specify to City, not less than
sixty (60) days prior to the start of City' s
fiscal year , the hourly rate for each
service to be provided pursuant to this
agreement during that fiscal year . Any
subsequent increase or increases in any
hourly rate or rates occurring within that
fiscal year shall be limited so that the
total cost to City, under the revised rate
or rates , shall not exceed by more than ten
percent ( 10%) the previous year ' s cost of
those same services based on an equal number
of service hours .
-6-
B. Com ensation for General Law Enforcement Services .
This Paragraph B shall be interpreted in accordance
with the approved plan for service for the appropriate
fiscal year .
1• (a ) City shall compensate County monthly, at the
Primary rate, for the "Activity" and
"Patrol " time expended in the City. *
Additionally, County shall charge City for
meal periods , "beat preparation,, time, and
"securing from beat" time at the rate of ten
percent (10%) of the above-referenced hours .
(b) "Activity" and "Patrol,,* times are
identified through the County Patrol
Activity Network Analysis (COPANA) and
Patrol Activity Report (PAR) . A listing of
items and their designations as 'Activity"
or "Patrol" are to be set, forth in the
attachment to the yearly plan for service.
2 . City shall compensate the County for investigative
services performed by the Sheriffs Detective
Division on an hourly basis at the Investigative
Rate.
* "Activity" and "Patrol " include those categories identified as
Codes 671 thru 674, 682, 846 and 847.
-7-
3 . If , during the course of a fiscal year , it appears
that the Sheriff will exceed the planned level, of
service, City or Sheriff shall as soon as possible
notify the other party and propose amendments or
modifications to the plan of services for the
balance of the fiscal year . City or Sheriff shall
review any such proposed modifications but is not
obligated to approve them. If City does not
approve them, the Sheriff is not obligated to
provide such services over and above the level of
services provided in the plan. City is not
obligated to pay for services in an amount greater
than the total that has been approved in the plan.
C. Compensation for Supplemental Services .
City shall compensate County monthly for each hour of
Supplemental Service at the rates specified in Exhibit
A.
D. Method of Payment.
Compensation for all law enforcement services shall be
paid by City to County in the following manner .
1. On the tenth day following the last day of the
first month of the contract year , City shall pay
to County an amount -equal to one-twelfth of the
projected annual cost of police services for the
contract year .
2 . On the tenth day following the last day of each
-8-
succeeding month of the contract year City shall
pay to County an amount equal to one-twelfth of
the projected annual cost, adjusted as follows :
(a ) The difference between the actual cost of
police services for the previous month, as
shown by the COPANA report, and the amount
actually paid by City to County for that
previous month ' s services shall be added to ,
or subtracted from, the one-twelfth amount
to be paid for the month most recently
passed .
(b) Any adjustments necessitated by errors in
the COPANA report for any preceding month
shall also be made to the monthly payment
amount.
(c ) Other police services not included in COPANA
Reports shall be reconciled through monthly
reports for those specific services .
3 . in the event that County fails to provide a COPANA
report to City within thirty ( 30) days of the end
of that month, City shall make timely payment to
County of the one-twelfth monthly installment, but
may withhold ten percent ( 100) of that amount.
within Lwenty-one (21) days following receipt by
City of the delinquent COPANA report the ten
percent ( 100) amount so withheld shall be due and
-9-
i
payable to County.
4 . Payments, or any portion thereof , not made by City
to County within twenty-one (21) days of the due
date shall accrue interest at the rate of ten
percent (100) per annum until paid . Interest so
accrued shall be payable to County on the last day
of the month in which it accrued .
5 . (a ) Within thirty (30) days of the end of the
contract year , County shall provide to City
the COPANA report for the final month of
that contract year , along with all other
COPANA reports for previous months which
have not yet been provided . Within
twenty-one (21) days of receipt of such
final COPANA report , City shall pay to
County the full amount, if any, by which the
costs of police services , as set forth in
all COPANA reports for the contract year ,
exceeds the amount actually paid by City for
such services . For purposes of calculating
the final amount due to County from City.
City' s credit for the amount actually paid
by City shall not include any interest paid
by City due to late monthly payments .
(b) If the amount actually paid by City to
County exceeds the cost of police services
-10-
as set forth in the COPANA report, County
shall pay to City the amount of such excess
within forty-.five (45 ) days of the last day
of the contract year .
V. Reports .
A. County shall provide to City on a monthly basis
report (s ) on the incidence of crime and "activity" and
"investigative" hours expended within City. Said
report (s ) shall differentiate between "general law
enforcement services " and "supplemental services , " and
shall be in a format as agreed upon between County and
City sufficient for a determination of the compensation
due to County for general law enforcement services
provided during the month in question.
B. (1) County shall provide such monthly COPANA reports
to City within thirty (30) days of the last day of
that month. Upon receipt of the COPANA report the
City will have a period of thirty (30) days in
which to notify County of any errors in the report
for that month.
(Z) The failure of County to provide any COPANA
reports to City within the specified period will
not excuse a delay in payment by City to County
except as provided in Section IV, D. 3 of this
Agreement.
C. County shall give City prompt notice of any change (s)
-11-
to patrol beats within city limits .
D. Special additional reports requested by City may be
provided at cost.
VI . Designation of Chief of Police.
If City shall so desire, and County and the Sheriff shall so
agree, nothing in the agreement prevents or lA mits City from
designating the Sheriff or his designee as its Chief of
Police in order to satisfy the provisions of Part I ,
Division 3 , Title 4 of the California Government Code
(sections 36501, et seq . ) . However , this shall not affect
the authority of the Sheriff to control and direct employees
of his department in carrying out duties and obligations
pursuant to this contract and shall not increase any
liability to the County arising from this agreement .
VII . Specialized Equipment.
If City desires specialized traffic enforcement, such as
radar , City shall purchase and maintain required equipment
and make such equipment available for use by County in city
limits .
VIII . Insurance and Liability.
County and City shall each maintain its own liability
insurance coverage, through self-insurance or otherwise,
against any claim of civil liability arising out of the
performance of this agreement .
IX. Term of Agreement.
A. This agreement shall become effective on January 1,
-12-
1988 , and may be terminated without cause by County or
City upon the giving of sixty (60) days ' written notice
of such termination to the other party. In the absence
of such notice of termination, this agreement shall be
effective for a term of fifty-four (54 ) months until
June 30, 1992 , subject to any modifications which are
made in accordance with the terms and conditions of
this agreement.
B. Prior to the end of each contract year City shall
provide to the Sheriff a written statement of the level
of service in each category to be provided during the
coming contract year . If City fails to request a
specific level of service for the coming fiscal year
not less than thirty ( 30) days prior to the start of
the fiscal year , County may provide the same level of
service as was provided during the previous fiscal year .
X. Operating Costs of Westside Substation.
City and County shall share the costs of operating the
Westside Substation as follows :
A. Prior to developing the capability of calculating that
portion of operating costs of the substation
attributable to the unincorporated portion of the
County, County shall bear forty percent (400) of such
operating costs and City shall pay its proportionate
share of the remaining sixty percent ( 60%) of those
operating costs .
-13-
B. Once County develops the capability of allocating such
operating costs among the unincorporated area and the
cities which contract for police services , City shall
pay to County monthly that portion of the substation
operating costs attributable to City.
C. For the purposes of this provision of the Agreement
"Operating Costs" are defined as the cost of rent and
utilities .
XI . Disaster Contingency Plan.
A. in the event of a major disaster that necessitates the
activation of an Emergency Operations Center in City. a
Sheriff ' s representative shall immediately be
dispatched and report' to the Director of Emergency
Services (City Manager ) .
B . Initial response by a Deputy Sheriff may be the nearest
patrol unit or able bodied officer available .
C. A predesignated Sheriff ' s Emergency Operations Center
liaison officer shall be notified as soon as possible
to respond to the Emergency Operations Center and
coordinate law enforcement responsibilities .
D. The predesignated Emergency Operations Center liaison
officers maintained on the active call list shall be
available to the Director of Emergency Services .
E. Responsibility for personal instruction and any
specialized training in the Emergency Operations Center
-14-
Process shall be provided liaison personnel by the City
Of their assignment.
XII . Revocation of Prior A reements .
All prior agreements between the parties providing for the
Performance of law enforcement services shall cease to be
effective on the effective date of this contract.
IN WITNESS WHEREOF, County and City hereto have executed
this agreement on the date(s ) set forth below.
COUNTY OF SANTA ARA '
Date: JAW 51988
By:
n
oa d of Su rvisors
'AT'rS DONALD M. RAINS Clerk
Board o Sup�ry- sors
*ARRO ED AS O FORM AND LEGALITY:
_Z
Z, '4 J . ees (Date)
Deputy County Counsel
CITY OF UPERTh
Date:
By:
City Manager
APPROVED TO F LE LITY:
foe
City Attorney (Date)
43498
-15-
r A
APPENDIX A
PROJECTED LAW ENFORCEMENT COSTS
FOR THE PERIOD OF JANUARY- 1, 1988 TO JUNE 30, 1988
TABLE OF CONTENTS
PAGE NO.
Assumptions Used in alculation of Projected Costs A-2 to A-5
Salaries and Benefits A-6
Summary of Projected Gen ral Law Enforcement Costs A-7
Salaries and Benefits (Pat 1 Deputy) A-8
Westside Patrol Unit Costs A-9
Patrol Car and Communication Cos s A-9
Patrol Division Overhead Costs A-10 to A-11
Patrol-Personnel and Training Overhea C is A-12 to A-13
Patrol-Fiscal Division Overhead Costs A-14 to A-15
Records Section Overhead Costs A-16 to A-18
Traffic Investigation Officer Co s A-19
Supplemental Patrol Costs A-20
Supplemental Patrol Costs - vertime Rate A-21
Park Patrol/Prisoner Tra portation Costs A-22
Summary Projected Dete tive Costs A-23
Salaries and Benefi s - Detective A-24
Detective Car an Communications A-25
Detective - Av rage Salaries/Overtime A-26
Detective Di ision Overhead A-26 to A-27
Detective- ersonnel and Training Overhead Costs A-28
Detective Fiscal Division Overhead Costs -29
Operati g Costs of Westside Substation A-3 ,
Costs omparasion Between Fiscal Years A-31 to A-33
APPENDIX A
PROJECTED LAW- ENFORCEMENT COSTS
FOR THE PERIOD OF JANUARY 1, 1988 TO JUNE 30, 1988
TABLE OF CONTENTS
PAGE NO.
Assumptions Used in Calculation of Projected Costs A-2 to A-5
Salaries and Benefits A-6
Summary of Projected General Law Enforcement Costs A-7
Salaries and Benefits (Patrol Deputy) A-8
Westside Patrol Unit Costs A-9
Patrol Car and Communication Costs A-9
Patrol Division Overhead Costs A-10 to A-11
Patrol-Personnel and Training Overhead Costs A-12 to A-13
Patrol-Fiscal Division Overhead Costs A-14 to A-15
Records Section Overhead Costs A-16 to A-18
Traffic Investigation Officer Costs A-19
Supplemental Patrol Costs A-20
Supplemental Patrol Costs - Overtime Rate A-21
Park Patrol/Prisoner Transportation Costs A-22
Summary Projected Detective Costs A-23
Salaries and Benefits - Detective A-24
Detective Car and Communications A-25
Detective - Average Salaries/Overtime A-26
Detective Division Overhead A-26 to A-27
Detective-Personnel and Training Overhead Costs A-28
Detective-Fiscal Division Overhead Costs A-29
Operating Costs of Westside Substation A-30
Costs Comparasion Between Fiscal Years A-31 to A-33
N
ASSUMPTIONS USED IN COMPUTATION OF
1987-88 LAW ENFORCEMENT RATES
1. The "Ten Plan" (ten hour day, four day week) will continue to apply to the
Patrol Division through 1987-88.
2. Scheduling of patrol cars will be as follows:
Car Shifts Shifts
Shift Staffing Countywide % Westside Only
Day 1 Deputy 7,020 36.3 3,900 40.5
Day 2 Deputies 416 2.2 0* 0
Swing 1 Deputy 6,500 33.6 3,900 40.5
Swing 2 Deputies 1,456 7.5 0* 0
Mids 1 Deputy 2,496 12.9 1,820 19.0
Mids 2 Deputies 1,456 7.5 0 0
------ ----- ------ -----
19,344 100.0 9,620 100.0
*Second deputy is assigned as a trainee and is not chargeable.
3. In accordance with past practice, the rates charged to contract cities will not
include costs for:
a. Radio dispatching
b. County general overhead
4. The Salary ranges for badge and non-badge personnel are documented in the Salary
Ordinance.
5. On the average, deputy sheriffs in the Patrol Division are in step 5 of the
salary range and receive 5% career incentive pay. Hourly overtime rates are
computed as follows:
Deputy Sheriff - Bi-weekly salary, Step 5, Operational O.T. Holiday O.T.
5% career incentive pay $ 1,457.20 $ 182.15
Fringe 35.86 53.54
---------- ---------
Total $ 1,493.06 $ 235.69
Divided by hours per pay period 80 hrs. 10 hrs.
---------- ---------
Hourly Rate 18.66 23.57
Overtime Rate Factor 1.5 1.5
---------- ---------
Overtime Hourly Rate $ 27.99 $ 35.36
A-2
Basic Holiday Shift Basic Holiday
Shift O.T. Rate O.T. Rate Differential Total Total
Day $ 27.99 $ 35.36 $ .00 $ 27.99 $ 35.36
Swing 27.99 35.36 0.75 28.74 36.11
Midnight 27.99 35.36 1.00 28.99 36.36
6. Average holiday hours and overtime requirements for deputy sheriffs in the patrol
division are computed as follows:
Holiday Hours:
Total Actual Holiday Hours for 1986-87 7,678.0 hours
Divided by average holiday staffing factor for 1986-87 136
Average Annual Holiday OT per deputy 56.46 hours
Operational Overtime:
Total annual operational OT for 1986-87 765.0 hours
Divided by average working strength of patrol for 1986-87 136
Average annual operational OT per deputy 5.63 hours
Court Overtime-
Total annual court overtime for 1986-87 3,899.7 hours
Divided by average working strength of patrol for 1986-87 136
Average annual court OT per deputy 28.67 hours
Comp. Time:
Total annual compensatory time for 1986-87 509.8 hours
Divided by average working strength of patrol for 1986-87 136
Average annual Comp. Time per deputy 3.75 hours
7. Salary fringe benefit costs are as follows:
a. Retirement (Badge Personnel) - 26.935% of salary plus career incentive
night shift differential and holiday pay.
b. Retirement (Non-Badge) - 14.181% of salary plus night shift
differential and holiday pay.
c. Health Insurance - $2,610 per year each employee.
d. Workers ' Compensation - 2.27% of salary, career incentive, night
shift differential, holiday pay, overtime
and holiday pay.
A-3
e. F.I.C.A. - 7.51% of the first $45,000 of salary of
non-badge employees for 1987-88.
f. Unemployment Insurance - .191% of salary, career incentive, night
shift differential, holiday pay, and
overtime.
g. Uniform Allowance - $475 per year each badge personnel
(Lieutenant, Sergeant, Deputy)
h. Medicare Tax - 1.45% of the first $45,000 of salary of
badge personnel for 1987-88 hired after 3/31/87.
8. on the average, a deputy sheriff in the Patrol Division will work 1730.55 hours
per year as shown below:
Number of days available per year 365.00
days not worked:
3 days per week x 52 156.00
Sick leave 9.15
Vacation 24.39
Military leave .49
Training time 1.54
Total days not worked 191.57
Number of days worked 173.43
173.43 days x 10 hours per shift 1,734.30 hours per year
Less average annual Comp. Time per deputy (Page A-3) 3.75
Hours per year worked 1,730.55
9. On the average, an investigator in the Detective Division will work 1732.85 per
year as shown below:
Number of days available per year 365.00
Days not worked:
2 days per week x 52 104.00
Sick leave 5.83
Vacation 33.10
Military leave -0-
Training time 5.40
Total days not worked 148.33
Number of days worked 216.67
A-4
16.67 days x 8 hours per shift 1733.36 hours per year.
Less average annual Comp. Time per detective .51
Hours per year worked 1732.85
10. The Appendix A for Fiscal Year 1987-88 reflects adjustments for the prior
fiscal year as Appendix A for the last fiscal year was based on estimates.
Appendix A will continue to be prepared in accordance with Circular A-87
"Guidelines for Local Government Agencies for Cost Allocation" which allows
carryover of actual costs versus estimated costs to the following year.
A-5
1
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SUMMARY OF PROJECTED GENERAL LAW
ENFORCEMENT COSTS FOR 1987-88
1. Salaries and Benefits (Page A-8) $32.33
2. Patrol Car (Page A-9) 5.19
3. Communications (Page A-9) .39
4. Patrol Division Overhead (Page A-10 to A-11) 8.14
5. Personnel and Training Division Overhead (Page A-12 to A-13) 1.17
6. Fiscal Division Overhead (Page A-14 to A-15) .50
7. Records Section Overhead (Page A-16 to A-18) 3.72
HOURLY RATE FOR GENERAL LAW ENFORCEMENT $51.44
A-7
PROJECTED 1987-88 LAW ENFORCEMENT COSTS
SALARIES AND BENEFITS
PATROL DEPUTY
DAY SWING MIDS
1. Salary at Step 5 includes 5% CIP $37,697 $37,697 $37,697
2. Shift Differential 0 1,298 1,731
3. Holiday Pay (56.46 hours) 1,529 1,571 1,585
4. Operational Overtime (5.63 hours) 152 157 158
5. Court Overtime (28.67 hours) 776 798 805
6. Workers' Comp.-2.27% of Items 1-5 912 943 953
7. Retirement - 26.935% of Items 1-3 10,566 10,927 11,047
8. Medicare Tax - 1.45% of Items 1-5 0 0 0
9. Health Insurance $2,610/yr. 2,610 2,610 2,610
10. Unemployment Insur. - .191% of Item 1-5 77 79 80
11. Uniform Allowance $475/yr. 475 475 475
------- ------- -------
Total Annual Salaries and Benefits
for one Deputy Sheriff $54,794 $56,555 $57,141
Hourly Cost (Annual Cost / 1730.55 hours per $ 31.66 $ 32.68 $ 33.02
year worked Page A-4)
The hourly cost of providing a Westside Patrol Unit is calculated as follows:
ANNUAL NO. ANNUAL NO. ANNUAL NO. COST PER
SHIFT STAFFING OF PATROLS OF CAR HRS. OF DEP. HRS DEPUTY HR. TOTAL
Day 1 Deputy 3,900 39,000 39,000 $31.66 $1,234,740
Swing 1 Deputy 3,900 39,000 39,000 $32.68 1,274,520
Swing 2 Deputy 0 0 0 $32.68 0
Mids 1 Deputy 1,820 18,200 18,200 $33.02 600,964
----- ------ ------ ----------
Total 9,620 96,200 96,200 $3,110,224
Average cost of Salaries and Benefits per Patrol Car Hour:
$3,110,224 / 96,200 = $32.33
A-8
LAW ENFORCEMENT COSTS FOR 1987-88
PATROL CAR AND COMMUNICATIONS
PATROL CAR:
1987-88
EST. TOTAL
WESTSIDE AVG. MILES GSA RATE HOURLY
PATROL UNITS PER HOUR PER MILE COSTS
------------ ---------- -------- -------
Regular Patrol 8.5 $ 0.61 $ 5.19
Supplemental Patrol 7.4 $ 0.61 $ 4.51
Reserve Units 10.4 $ 0.61 $ 6.34
COMMUNICATIONS:
Projected Radio Maintenance, Installation, and Removal $73,198
Projected Patrol Car Hours Countywide (Page A-2) 193,440 hours
Communications Cost Per Hour (73,998/193,440) $ 0.39
A-9
LAW ENFORCEMENT COSTS. FOR 1987-88
PATROL DIVISION OVERHEAD
R. C. 3904
I. SALARIES AND BENEFITS:
NO. OF COST PER
POSITION POSITIONS POSITION TOTAL
Captain 1 $84,151 $ 84,151
Lieutenant 1 70,049 70,049
Sergeant 14 60,944 853,216
Deputy Sheriff 7 51,863 363,041
Law Enforcement Clerk I 1 27,648 27,648
Advance Clerk Typist 1 30,731 30,731
Clerk Typist 3 27,648 82,944
Total Salaries & Benefits 28 $1,511,780
--------- ----------
II. SERVICES AND SUPPLIES:
ESTIMATED ACTUAL ESTIMATED
1985-86 1985-86 DIFF. 1986-87 TOTAL
Clothing and Personal Supplies $ 3,259 $ 3,259 $ 0 $ 4,063 $ 4,063
Telephone Communications 24,981 24,981 0 21,980 21,980
Small Tools and Equipment 13,427 13,427 0 25,623 25,623
Overtime Meals -0- -0- 0 -0- -0-
Maintenance of Equipment 11,703 11,703 0 10,252 10,252
Office Expenses 28,315 28,315 0 15,926 15,926
Professional & Specialized Services 55,320 55,320 0 73,117 73,117
Rents and Leases - Equipment 4,214 4,214 0 6,133 6,133
Educational Expenses 0 0 0 3,115 3,115
Membership Dues 100 100 0 116 116
Printing 11,622 11,622 0 18,540 18,540
Transportation and Travel 11,028 11,028 0 2,613 2,613
Data Processing 56,034 56,034 0 63,626 63,626
Services and Supplies - Other 36 36 0 4,425 4,425
Total Services and Supplies $ 220,039 $ 220,039 $ 0 $ 249,529 $ 249,529
III. TOTAL SALARIES, SERVICES AND SUPPLIES PATROL $1,761,309
IV. PERSONNEL AND TRAINING OVERHEAD COSTS
Personnel and Training Costs Per Code (See page A-12 TO A-13) $ 2,019
Number of Administrative Codes 28
Total Personnel and Training Costs To Be Allocated 56,532
V. TOTAL PATROL DIVISION OVERHEAD TO BE ALLOCATED $1,817,841
A-10
ALLOCATION OF PATROL DIVISION OVERHEAD
Amount Chargeable $1,817,841
Number of Patrol Deputy Sheriffs 129
Cost Per Patrol Deputy Sheriff Per Year 14,092
Number of Hours Per Year (Page A-4) 1730.55
Overhead Cost Per Hour - Patrol Deputy Sheriff $ 8.14
SUPPLEMENTAL DAYLIGHT PATROL:
The preceding calculation is the amount of Patrol Division overhead chargeable to one
(1) deputy sheriff for each hour worked. Since daylight patrols have one (1) person
per car, the division overhead cost for supplemental daylight patrol is $8.14 per
hour.
A-11
LAW ENFORCEMENT COSTS FOR 1987-88
PERSONNEL AND TRAINING OVERHEAD
R. C. 3905
I. SALARIES AND BENEFITS:
NO. OF COST PER
POSITION POSITIONS POSITION TOTAL
-------- --------- -------- ---------
Captain .9 $84,151 $ 75,736
Sergeant 2 60,944 121,888
Deputy Sheriff 5 51,863 259,315
Supv. Pers. Svc. Clerk 1 39,097 39,097
Pers. Svc. Clerk 3 33,207 99,621
Advance Clerk Typist 1 30,731 30,731
Cadet Trainee Program 381,410
--------- ----------
Total Salaries & Benefits 12.9 $1,007,398
--------- ----------
II. SERVICES AND SUPPLIES
ESTIMATED ACTUAL ESTIMATED
Overtime 1985-86 1985-86 DIFF. 1986-87 TOTAL
Premium Pay $ 4,820 $ 4,820 $ 0 $ 4,873 $ 4,873
Clothing and Personal Supplies 733 733 0 1,723 1,723
Telephone & Comm. Services 22,495 22,495 0 5,544 5,544
Insurance 8,905 8,905 0 6,979 6,979
Maintenance of Equipment 506,392 506,392 0 933,359 933,359
Office Expenses 5,736 5,736 0 17,076 17,076
Prof. & Spec. Services 12,581 12,581 0 12,270 12,270
Rents and Leases - Equipment 100,093 140,093 0 69,754 69,754
Small Tools and Equipment 5,553 5,553 0 6,608 6,608
Education Expense 10,988 10,988 0 19,516 19,516
Membership Dues 109,997 109,997 0 68,575 68,575
Printing -0- -0- 0 20 20
Transportation and Travel 6,489 6,489 0 6,270 6,270
Automobile Services 2,709 2,709 0 531 531
Advertising 57,583 57,583 0 37,600 37,600
Ammunition & Weapons 556 556 0 367 367
88,763 88,763 0 82,399 82,399
Total Services and Supplies ---------- ---------- ---------- ---------- ----------
$ 944,393 $ 944,393 $ 0 $1,273,464 $1,273,464
III. TOTAL SALARIES, SERVICES AND SUPPLIES $2,280,862
V. FISCAL DIVISION OVERHEAD
Net Sheriff 's Department Annual Budget $72,884,240
Personnel and Training Budget FY 1987-88 1,876,377
Percentage Allocated to P & T (1,876,377/72,884,240) 2.57%
Amount Chargeable (See Page A-14 to A-15) 714,087
Annual Costs Chargeable to P & T ($714,087*2.57%) 18,352
IV. TOTAL PERSONNEL AND TRAINING OVERHEAD TO BE ALLOCATED $ 2,299,214
A-12
kLLOCATION OF PERSONNEL & TRAINING OVERHEAD
Amount Chargeable $2,299,214
Number of Authorized Codes less Cadet Codes 1,139
Personnel and Training Costs Per Code ($2,299,214/1139) 21019
Number of Hours Per Year (Page A-4) 1,730.55
Overhead Cost Per Hours ($2,019/1730.55) $ 1.17
A-13
LAW ENFORCEMENT COSTS FOR 1987-88
FISCAL DIVISION OVERHEAD
R. C. 3901
I. SALARIES AND BENEFITS
NO. OF COST PER
POSITION POSITIONS POSITION TOTAL
-------- --------- -------- -----
Fiscal Officer 1 $ 64,660 $ 64,660
Accountant III 1 52,711 52,711
Accountant II 3 45,633 136,899
Accountant Assistant 1 34,587 34,587
Secretary I 1 30,368 30,368
Clerk Typist 1 27,648 27,648
Supv. Acct. Clk. II 1 35,695 35,695
Account Clerk II 4 32,095 128,380
Account Clerk I 2 28,352 56,704
Sr. Storekeeper 1 36,183 36,183
Stock Clerk 1 28,651 28,651
--------- ----------
Total Sal. & Ben. 17 $ 632,486
--------- ----------
II. SERVICES AND SUPPLIES
ESTIMATED ACTUAL ESTIMATED
1985-86 1985-86 DIFF. . 1986-87 TOTAL
Overtime $ -0- $ -0- $ 0 $ 0 $ 0
Premium Pay -0- -0- 0 853 853
Telephone & Communication 4,911 4,911 0 1,198 1,198
Maintenance of Equipment 3,978 3,978 0 1,034 1,034
Miscellaneous Expenses -0- -0- 0 230 230
Office Expenses 29,547 29,547 0 10,972 10,972
Rent & Leases-Equipment -0- -0- 0 4,685 4,685
Small Tools & Equipment 11,715 11,715 0 13,232 13,232
Printing & Reproduction 2,078 2,078 0 10,527 10,527
Automobile Expenses 4,285 4,285 0 4,414 4,414
Educational Expenses 11118 1,118 0 133 133
---------- ---------- ---------- ---------- ----------
Total Services and Supplies $ 57,632 $ 57,632 $ 0 $ 47,278 $ 47,278
III. TOTAL SALARIES, SERVICES AND SUPPLIES-FISCAL DIVISION $ 679,764
IV. PERSONNEL AND TRAINING OVERHEAD
Personnel and Training Costs Per Code (See Page A-12 to A-13) $ 2,019
Number of Administrative Codes 17
Total Personnel and Training Costs to be Allocated $ 34,323
V. TOTAL FISCAL DIVISION OVERHEAD TO BE ALLOCATED $ 714,087
A-14
ALLOCATION OF FISCAL DIVISION OVERHEAD
Total Annual Sheriff Budget FY 87-88 (Refer to Final Budget) $73,567,442
Less Fiscal Division's Annual Budget FY 87-88 683,202
Net Sheriff's Department Annual Budget 72,884,240
Patrol Annual Budget FY 87-88 11,451,211
Percentage Allocated to Patrol ($11,451,211/72,884,240) 15.7%
Amount Chargeable (see previous page) 714,087
Annual Costs Chargeable to Patrol ($714,087*15.7%) 112,112
Number of Patrol Deputy Sheriff 129
Cost per Patrol Deputy Sheriff ($112,112/129) 869
Number of Hours Per Year (Page A-4) 1,730.55
Overhead Cost Per Patrol Deputy Hour (869/1730.55) $ .50
A-15
LAW ENFORCEMENT COSTS FOR 1987-88
RECORDS SECTION OVERHEAD
R. C. 3909
I. SALARIES AND BENEFITS
NO. OF COST PER
POSITION POSITIONS POSITION TOTAL
Lieutenant 1 $70,049 $ 70,049
Supv. Law Enforcement Clerk 5 41,865 209,325
Law Enforcement Clerk II 19 31,420 596,980
Law Enforcement Clerk I 30 27,648 829,440
Fingerprint ID Supervisor 1 44,439 44,439
Total Salaries and Benefits 56 $1,750,233
II. SERVICES AND SUPPLIES
ESTIMATED ACTUAL ESTIMATED
1985-86 1985-86 DIFF. 1986-87 TOTAL
Overtime $ 40,431 $ 40,431 $ 0 $ 29,850 $ 29,850
Premium Pay 53,256 53,256 0 64,538 64,538
Overtime Meals 27 27 0 90 90
Telephone & Comm. Serv. 12,466 12,466 0 17,624 17,624
Maintenance of Equipment 17,234 17,234 0 8,930 8,930
Miscellaneous Expenses 113 113 0 356 356
Office Expenses 22,176 22,176 0 18,436 18,436
Prof. & Spec. Services 86,204 86,204 0 80,000 80,000
Rents and Leases - Equipment 1,238 1,238 0 0 0
Small Tools and Equipment 19,334 19,334 0 13,047 13,047
Membership Dues 61 61 0 25 25
Printing 4,408 4,408 0 5,980 5,980
Transportation and Travel 1,028 1,028 0 2,182 2,182
Automobile Services 3,412 3,412 0 3,472 3,472
---------- ---------- ------- ---------- ----------
Total Services and Supplies $ 261,388 $ 261,388 $ 0 $ 244,530 $ 244,530
III. TOTAL SALARIES, SERVICES AND SUPPLIES-RECORDS SECTION $1,994,763
IV. PERSONNEL AND TRAINING OVERHEAD
Personnel and Training Costs Per Code (See Page A-12 to A-13) $ 2,019
Number of Administrative Codes 56
Total Personnel and Training Costs To Be Allocated $ 113,064
V. FISCAL DIVISION OVERHEAD.
Net Sheriff 's Department Annual Budget (See Page A-14 to A-15) $72,884,240
Records Annual Budget FY 87-88 1,986,217
Percentage Allocated to Records ($1,986,217/72,884,240) 2.73%
Amount Chargeable (See Page A-14) 714,087
Annual Costs Chargeable to Records ($714,087*2.73%) 19,495
V. TOTAL RECORDS SECTION OVERHEAD TO BE ALLOCATED $ 2,127,322
A-16
ALLOCATION OF RECORDS SECTION OVERHEAD
Amount Chargeable $ 2,127,322
Percentage to be charged to Contract Cities based on' time
spent by records personnel. (See Page A-18) 12.57%
Allocated Overhead - Records Sections to Contract Cities $ 267,404
Average Deputies Assigned to Contract Cities 41.5
Cost per Patrol Deputy Sheriff Assigned to Contract Cities (267,404/41.5) 6,443
Number of Hours Per Year (Page A-4) 1,730.55
Hourly Cost - Records Sections Overhead ($6,443/1,730.55) $ 3.72
A-17
LAW ENFORCEMENT COSTS FOR 1987-88
Calculation of Records Allocation of Time
As a result of further examination of the Records Section work load, 12.57% of all
Records Sections activity is directly related to contract cities.
Refer to the chart below which depicts the codes assigned (by shift) , the number of days
covered, total hours per week, number of persons assigned to the position, what percent
of the activity is for contract cities, and the actual number of hours represented by that
percentage.
# OF TOTAL % ACTUAL # HRS.
WATCH I CODES DAYS HOURS POSITIONS CONTRACT PER WEEK
TIMOTHY DR. 1 7 56 1.4 40% 22.4
SAN PEDRO 2 7 112 2.8 40% 44.8
SAN PEDRO 1 5 40 1.0 40% 16.0
TOTAL 83.2
WATCH II
TIMOTHY DR. 1 7 56 1.4 40% 22.4
TIMOTHY DR. 1 5 40 1.0 40% 16.0
SAN PEDRO 2 7 112 2.8 40% 44.8
SAN PEDRO 2 5 80 2.0 40% 32.0
TOTAL 115.2
WATCH III
TIMOTHY DR. 1 7 56 1.4 40% 22.4
SAN PEDRO 2 7 112 2.8 40% 44.8
SAN PEDRO 1 5 40 1.0 40% 16.0
TOTAL 83.2
GRAND TOTAL 281.6
PERCENTAGE CHARGEABLE TO CONTRACT CITIES (281.6/2240) 12.57%
1. 40 HOURS WORK WEEK X 56 AUTHORIZED STAFF = TOTAL HOURS (2,240)
2. DAYS PER WEEK X 8 HOURS X PERCENT = TIME PER SHIFT CHARGEABLE TO CONTRACT CITIES.
A-18
LAW ENFORCEMENT COSTS FOR 1987-88
TRAFFIC INVESTIGATION OFFICERS
SALARIES AND BENEFITS:
1. Deputy Sheriff - Step 5, 5% CIP $ 37,697
2. Workers' Compensation - 2.27% 856
3. Retirement - 26.935% 10,154
4. Health Insurance 2,610
5. Unemployment Insurance - .191% 72
6. Uniform Allowance 475
7. Medicare Tax - 1.45% 0
Annual Salaries and Benefits $ 51,864
Hourly Cost ($51,864/1730.55 Hours Worked Per Year Page A-4) $ 29.97
HOURLY COST - TRAFFIC INVESTIGATORS:
1. Salaries and Benefits $ 29.97
2. Patrol Division Overhead (Page A-10 to A-11) 8.14
3. Personnel & Training Division Overhead (Page A-12 to A-13) 1.17
4. Fiscal Division Overhead (Page A-14 to A-15) .50
5. Records Section Overhead (Page A-16 to A-18) 3.72
Total Hourly Cost Traffic Investigator $ 43.50
A-19
LAW ENFORCEMENT COSTS FOR 1987-88
SUPPLEMENTAL PATROL
SALARIES AND BENEFITS
DAY SWING MIDS
------- ------- -------
1. Deputy Sheriff - Step 5, 5% CIP $37,697 $37,697 $37,697
2. Shift Differential 0 1,298 1,731
3. Holiday Pay (56.46 hours) 1,529 1,571 1,585
4. Court Overtime (28.67 hours) 776 798 805
5. Workers' Comp. - 2.27% of Items 1-4 908 939 949
6. Retirement - 26.935% of Items 1-3 10,566 10,927 11,047
7. Health Insurance 2,610 2,610 2,610
8. Unemployment Insurance-.191% of Items 1-4 76 79 80
9. Uniform Allowance 475 475 475
10. Medicare Tax - 1.45% 0 0 0
Annual Salaries and Benefits, one (1)
Supplemental Deputy Sheriff $54,637 $56,394 $56,979
Hourly Cost (Annual Sal.& Ben. / 1,730.55 $ 31.57 $ 32.59 $ 32.93
No. of hours per year Page A-4)
DAY SWING MIDS
1. Salaries and Benefits $ 31.57 $ 32.59 $ 32.93
2. Patrol Car (Page A-9) 4.51 4.51 4.51
3. Communications (Page A-9) .39 .39 .39
4. Patrol Div. Overhead (Page A-10 to A-11) 8.14 8.14 8.14
5. Pers. & Train. Overhead (Page A-12 to A13) 1.17 1.17 1.17
6. Fiscal Div. Overhead (Page A-14 to A-15) .50 .50 .50
7. Records Sect. Overhead (Page A-16 to A-18) 3.72 3.72 3.72
Total Hourly Cost Supplemental Patrol $ 50.00 $ 51.02 $ 51.36
CUPERTINO MOTORCYCLE UNITS
Annual Costs of Motorcycle Units $21,730/8,340 Total Supplmental Patrol Hours for
Cupertino = $2.61 per hours costs.
Total Hourly Cost Supplemental Motor Unit $ 48.10 $ 49.12 $ 49.46
A-20
LAW ENFORCEMENT COSTS FOR 1987-88
SUPPLEMENTAL PATROL (ONE DEPUTY) - OVERTIME
SALARIES AND BENEFITS
DAY SWING MIDS
------- ------- -------
1. Deputy Sheriff - Step 5, 5% CIP $56,546 $56,546 $56,546
(37,697 x 1.5 Overtime rate)
2. Shift Differential 0 1,298 1,731
3. Holiday Pay (56.46 hours) 1,529 1,571 1,585
4. Court Overtime (28.67 hours) 776 798 805
5. Retirement - 26.935% of Item 3 412 423 427
6. Workers' Comp. - 2.27% of Items 1-4 1,336 1,367 1,377
7. Unemployment Ins.-.191% of Items 1-4 112 115 116
8. Uniform Allowance 475 475 475
9. Medicare Tax - 1.45% 0 0 0
------- ------- -------
Annual Salaries and Benefits $61,186 $62,593 $63,062
------- ------- -------
------- ------- -------
Hourly Cost (Annual Sal.& Ben. / 1,730.55 $ 35.36 $ 36.17 $ 36.44
No. of hours per year Page A-4)
HOURLY COST - SUPPLEMENTAL PATROL - OVERTIME
DAY SWING MIDS
------- ------- -------
1. Salaries and Benefits $ 35.36 $ 36.17 $ 36.44
2. Patrol Car (Page A-9) 4.51 4.51 4.51
3. Communications (Page A-9) .39 .39 .39
4. Patrol Division Overhead (Page A-10 to A-11) 8.14 8.14 8.14
5. Pers. & Trng. Overhead (Page A-12 to A-13) 1.17 1.17 1.17
6. Fiscal Div. Overhead (Page A-14 to A-15) .50 .50 .50
7. Records Sect. Overhead (Page A-16 to A-18) 3.72 3.72 3.72
------- ------- ------
Total Hourly Cost Supplemental" Patrol OT $ 53.79 $ 54.60 $ 54.87
------- ------- -------
------- ------- -------
CUPERTINO MOTORCYCLE UNIT
TOTAL HOURLY COST SUPPLEMENT MOTOR UNIT OT $ 51.89 $ 52.70 $ 52.79
------- ------- -------
------- ------- -------
A-21
LAW ENFORCEMENT COSTS FOR 1987-88
PARK PATROL/PRISONER TRANSPORTATION
HOURLY
COST
1. Salaries (See Note 1) $ 4.09
2. Patrol Car (Page A-9) 6.34
3. Communications (Page A-9) .39
4. Reserve Section overhead (Below) 3.49
5. Pers. & Trng. Div. Overhead (Page A-12 TO A-13) 1.17
6. Fiscal Division Overhead (Page A-14 to A-15) .50
7. Records Section Overhead (Page A-16 to A-18) 3.72
Total Hourly Costs $19.70
NOTE: Reserve deputy sheriffs receive $2.00 an hour for each ten (10) hour shift
worked. All reserve units are two persons. Workers' Compensation benefits of
.0227 is provided to reserves.
RESERVE SECTION OVERHEAD
SALARIES AND BENEFITS
NO. OF COST PER
POSITION POSITIONS. POSITION TOTAL
--------- -------- -------
Captain .1 $84,151 $ 8,415
Sergeant 1 60,944 60,944
Clerk Typist 1 27,648 27,648
Total Salaries and Benefits 2.1 $ 97,007
SERVICES AND SUPPLIES $ 7,715
Total Salaries, Services and Supplies $104,722
OVERHEAD COST PER RESERVE HOUR
Estimated Annual Reserve Hours for FY 1986-87 30,000
Hourly Cost (104,722 / 30,000) $ 3.49
A-22
SUMMARY OF PROJECTED DETECTIVE
COSTS FOR 1987-88
1. Salaries and Benefits (Page A-24) $ 35.32
2. Detective Car (Page A-24) 4.98
3. Communications (Page A-24) .19
4. Detective Section Overhead (Page A-27) 7.10
5. Personnel and Training Division Overhead (Page A-28) 1.17
6. Fiscal Division Overhead (Page A-29) .47
Hourly Rate for Detective Services $ 49.23
A-23
DETECTIVE COSTS FOR 1987-88
SALARIES AND BENEFITS
ANNUAL
COST
1. Average Salary (Page A-25) $43,980
2. Operational Overtime (36.2 hours) 1,144
3. Court Overtime (1.2 hours) 38
4. Workers' Comp. - 2.27% of Items 1-3 1,025
5. Retirement - 26.935% of Item 1 11,846
6. Uemployment Insurance - .191% of Item 1-3 86
7. Health Insurance 2,610
8. Uniform Allowance 475
9. Medicare Tax - 1.45% of Item 1-3 0
Total Annual Salaries and Benefits $61,204
Hourly Cost (61,204 / 1732.85 No. of hours per year Page $ 35.32
A-5)
DETECTIVE CAR
1987-88
EST. TOTAL
WESTSIDE AVERAGE MILES GSA RATE HOURLY
UNITS PER HOUR PER MILE COSTS
-------------- ------------- -------- ------
Detective Cars 7.9 .63 $ 4.98
COMMUNICATIONS
Projected Radio Maintenance, Installation, and Removal $ 8.991
Projected Detective Hours (28 positions x 1732.85 hrs) 48,520
Hourly Cost per Detective ($8,991 / 48,520) $ .19
A-24
DETECTIVE COSTS FOR 1987-88
AVERAGE SALARIES
ANNUAL TOTAL
NO. OF COST PER ANNUAL
POSITIONS POSITIONS POSITION SALARY
--------- --------- -------- ------
Deputy Sheriff 6 $41,288 $ 247,728
Sergeant 22 44,714 983,708
------ ----------
Total 28 $1,231,436
Average Salary ($1,231,436 / 28 positions) $ 43,980
OVERTIME RATE - AVERAGE
Biweekly Salary - Average ($43,980 / 26.1 pay periods) $ 1,685
Divided by hours per pay period 80 hours
Hourly Rate $ 21.06
Overtime Rate Factor 1.5
Overtime Hourly Rate $ 31.60
A-25
DETECTIVE COSTS FOR 1987-88
DETECTIVE OVERHEAD
R. C. 3903
I. SALARIES AND BENEFITS:
NO. OF COST PER ANNUAL
POSITION POSITIONS POSITION TOTAL
--------- -------- --------
Captain 1 $84,151 $ 84,151
Lieutenant 1 70,049 70,049
Adv. Clerk Typist 3 30,731 92,193
Storekeeper 1 30,886 30,866
--------- --------
Total Salaries and Benefits 6 $277,259
--------- --------
II. SERVICES AND SUPPLIES:
ESTIMATED ACTUAL ESTIMATED
1985-86 1985-86 DIFF. 1986-87 TOTAL
Overtime Meals $ 62 $ 62 $ 0 $ 0 $ 0
Clothing and Personal Supplies 143 143 0 0 0
Maintenance of Equipment 2,640 2,640 0 3,158 3,158
Office Expenses 24,884 24,884 0 13,115 13,115
Professional and Specialized Services 1,285 1,285 0 2,910 2,910
Small Tools and Equipment 31,172 31,172 0 16,401 16,401
Laboratory Supplies 3,870 3,870 0 0 0
Education 137 137 0 0 0
Membership Dues 185 185 0 427 427
Printing 3,327 3,327 0 2,609 2,609
Transportation and Travel 952 952 0 653 653
Telephone and Communication Services 19,777 19,777 0 13,954 13,954
Rent & Leases-Equipment 0 0 0 1,084 1,084
Miscellaneous 0 0 0 600 600
-------- -------- -------- -------- --------
Total Services and Supplies $ 88,434 $ 88,434 0 54,911 54,911
III. TOTAL SALARIES, SERVICES AND SUPPLIES-DETECTIVE $332,170
IV. PERSONNEL AND TRAINING OVERHEAD COSTS
Personnel and Training Costs Per Code (See Page A-12 to A-13) $ 2,019
Number of Administrative Codes 6
Total Personnel and Training Costs to be Allocated $ 12,114
V. TOTAL DETECTIVE DIVISION OVERHEAD TO BE ALLOCATED $344,284
A-26
ALLOCATION OF DETECTIVE SECTION OVERHEAD:
Amount Chargeable $ 344,284
Number of Detectives to absorb overhead 28
Detective cost per year ($344,284/28) $ 12,.296
Divided by number of hours worked per year (Page A-5) 1732.85 Hours
Detective Cost Per Hour ($12,296/1732.85) $ 7.10
A-27
DETECTIVE COSTS FOR 1987-88
PERSONNEL AND TRAINING OVERHEAD
R. C. 3905
ALLOCATION OF PERSONNEL & TRAINING OVERHEAD
See Page A-12 to A-13
Amount Chargeable $ 2,299,214
Number of Authorized Codes 1,139
Personnel & Training Costs Per Code ($2,299,214 / 1,139) 2,019
Divided by Number of Hours Worked Per Year (Page A-5) 1732.85
Overhead Costs Per Hour - Personnel & Training ($2,022/1732.85) $ 1.17
A-28
DETECTIVE COSTS FOR 1987-88
FISCAL DIVISION OVERHEAD
R. C. 3901
ALLOCATION OF FISCAL DIVISION OVERHEAD
See Page A-14 to A-15
Total Annual Sheriff Budget FY 87-88 $ 73,567,442
Less Fiscal Division's Annual Budget FY 87-88 683,202
Net Sheriff's Department Annual Budget 72,884,240
Detective Annual Budget FY 87-88 2,343,087
Percentage Allocated to Detective ($2,343,087/$72,884,240) 3.2%
Amount Chargeable (See Page A-14) 714;087
Annual Costs Chargeable to Detective ($714,087*3.2%) 22,851
Number of Detectives 28
Cost per Detective ($22,788/28) 816
Number of Hours Per Year (Page A-5) 1732.85
Overhead Costs Per Detective Hour ($814/1732.85) $ .47
A-29
SUMMARY OF. PROJECTED OPERATING COSTS
OF THE WESTSIDE SUBSTATION
(PER SECTION X OF CONTRACT)
Monthly Costs ($70,620 Annually) $ 5,885.00
Percentage to be Absorbed by the County 40%
County's Share of Costs (5885*.40) 2,354.00
Net to be Paid by Contract Cities $ 3,531.00
Costs will be allocated on actual billable hours each month (a-d/e) until reprogramming
of the COPANA reports can be accomplished where Unincorporated activites for the
Westside Substation can be reported accurately.
Initial Allocation Format:
Actual* Weighted Net Actual
Contract Cities Billable Hours Percentage Costs Chargeable
--------------- -------------- ---------- -------- ----------
Cupertino . (a) x,xxx.x .xxxx 3,531.00 x,xxx.xx
Saratoga (b) x,xxx.x .xxxx 3,531.00 x,xxx.xx
Monte Sereno (c) xxxx .xxxx 3,531.00 xxx.xx
Los Altos Hills (d) xxx.x .xxxx 3,531.00 xxx.xx
------- ------- --------
Total (e) x,xxx.x 1.0000 3,531.00
------- ------- --------
------- ------- --------
Allocation Format Based on COPANA reprogramming:
Actual* Weighted Net Actual
Contract Cities Billable Hours Percentage Costs Chargeable
--------------- -------------- ---------- -------- ----------
Cupertino (a) x,xxx.x .xxxx 5,885.00 x,xxx.xx
Saratoga (b) x,xxx.x .xxxx 5,885.00 x,xxx.xx
Monte Sereno (c) xxxx .xxxx 5,885.00 xxx.xx
Los Altos Hills (d) xxxx .xxxx 5,885.00 xxx.xx
Unincorporated (e) x,xxx.x .xxxx 5,885.00 x,xxx.xx
------- ------- --------
Total (f) x,xxx.x 1.0000 5,885.00
* Actual Billable Hours--Activity, Patrol, and one-half of the total Supplemental Hours.
A-30
COSTS COMPARASION BETWEEN
FISCAL YEAR 1986-88 TO 1987-88
LOS ALTOS MONTE
SARATOGA CUPERTINO HILLS SERENO
-------- --------- --------- ------
GENERAL LAW ENFORCEMENT--FY 86-87
Actual Hours - Activity 9,760 18,320 2,551 653
70% Preventive Patrol 6,832 12,824 1,786
10% Administration Ex. MS 20% 976 1,832 255 131
-----------------------------------------------
TOTAL GENERAL LAW ENFORCEMENT HOURS 17,568 32,976 4,592 784
- -----------------------------------------------
-----------------------------------------------
Actual Hours - Activity 9,760 18,320 2,551 653
Actual Hours - Patrol 7,577 10,107 2,490 84
900 Codes (10% of Total Act.+Patrol) 1,734 2,843 504 74
-----------------------------------------------
TOTAL GENERAL LAW ENFORCEMENT HOURS 19,071 31,270 5,545 811
-----------------------------------------------
-----------------------------------------------
Actual FY 86-87 Costs @ $47.58/hr. 835,890 1,569,022 218,535 37,284
Projected FY 87-88 Costs @ $51.44/hr. 981,012 1,608,529 285,235 41,718
-----------------------------------------------
Differences 145,122 39,507 66,700 4,434
-----------------------------------------------
-----------------------------------------------
SUPPLEMENTAL PATROL-DAYS:
Actual Hours 2,080 5,230 6 759
------------------------------------------------
-----------------------------------------------
Actual FY 86-87 Costs @ $46.69/hr. 97,115 244,177 256 35,435
Projected FY 87-88 Costs @ $50.00/hr. 104,000 251,563 300 37,950
Cupertino @ $48.10 -----------------------------------------------
Differences 6,885 7,386 44 2,515
-----------------------------------------------
-----------------------------------------------
SUPPLEMENTAL PATROL-NIGHTS:
Actual Hours 1,249 3,110 0 640
Actual FY 86-87 Costs @ $47.74/hr. 59,627 148,484 0 30,561
Projected FY 87-88 Costs @ $51.02/hr. 63,724 152,763 0 32,653
Cupertino @ $49.12 -----------------------------------------------
Differences 4,097 4,279 0 2,092
-----------------------------------------------
A-31
^ ,
'.
INVESTIGATIVE HOURS:
Detective
Actual Bworm 2,294 6,953 308 206
Actual FY 86-87 Costs 0 $48.31/hr. 110,594 335,493 14,835 9,931
Projected FY 87-¢8 Costs @ $49.23/br. 112,934 342,582 15,163 10,141
-----------------------------------------------
Differences 2,340 7,099 338 210
=================================
Traffic Investigation
Actual Hours 1,123 2,751 277 OO
===============================================
Actual FY 86-87 Costs @ $42.49/hr. 46,546 116,808 12,520 3,093
Projected FY 87-88 Costs @ $43.50/hr. 48,851 119,669 12,050 3,480 '
_______________________________________________
Differences 3,305 2,861 -470 387
RESERVE ACTIVITY HOURS:
Actual Hours 334 473 15 38
===============================================
Actual FY 86-87 Costs @ $16.85/br. 5,640 7,963 O 635
Projected FY 87-88 Costs @ $19,70/br. 6,580 9,318 296 749
-----------------------------------------------
Differences 940 1,355 296 114
OPERATING COSTS OF WESTSIDE SUBSTATION:
Estimated FY 87-88 Costs on FY 86-87 Hrs. 13,894 33,749 3,7I6 1,013
Percentage 32.79% 56.05% 8.77% 2.39%
TOTAL COSTS:
Actual FY 86-87 Costs 1,155,413 2,421,947 246,136 116,939
Projected F9 87-88 Costs 1,330,395 3,508,183 316,760 127,704
-----------------------------------------------
Differences 175,583 86,336 70,624 10,765
=
PER CENT OF INCREASE 15.20% 3,56% 28.69% 9.21%
===============================================
&-32
TOTAL COSTS TO ALL CONTRACT CITIES:
Actual FY 86-87 Costs $3,940,434
Projected FY 87-88 Costs 4,283,642
Net Increase $ 343,208
Per Cent of Increase 8.71%
A-33
PLAN OF EXECUTION
"LAW ENFORCEMENT SERVICES CONTRACT"
CITY OF CUPERTINO
FISCAL 88-89
FIELD OPERATIONS DIVISION
SANTA CLARA COUNTY
SHERIFF'S DEPARTMENT
INDEX TO LAW ENFORCEMENT
PAGE 1 Responsibility/Service Levels
2-3 Historical Service Levels /Plans for Patrol
4-5 Response to Emergency Calls/Investigative Services
5-6 Other Law Enforcement Services
6-7 Limitation of Changes for 1988- 1989
7-8 Services Priorities and Objectives for 88/89
8 Response to Major Disasters
9 Priorities & Objectives/Proposals
10 Agreement Signatures
TABLE I : Estimated Billable Hours — General Law Enforcement
Categories
TABLE II : Operating Costs of Westside Station
TABLE III : Projected Billing of DUI for Months of July 87 to
October 88
ATTACHMENTS
A Historical Activity Levels
B Patrol Activity Analysis
C Detective Section Activity Levels 1987-88
D Detective Historical Levels
E Patrol Historical Levels
F Activity/Patrol Designators
PLAN OF SERVICE DELIVERY
Part , I Section C of the Law Enforcement Contract between
the County of Santa Clara and the City of Cupertino provides that
the Sheriff shall develop a Plan of Service which shall be
reviewed and mutually agreed upon by the City and the Sheriff .
Under Part V, Section B. 3 of the Contract , the Service Plan shall
specify the maximum charges for service to be paid by the city.
This Law Enforcement Services Plan is developed to satisfy these
provisions of the Law Enforcement Contract .
Responsibility
Under the Contract , it is the responsibility of the Sheriff
to provide services to the City , in accordance with this plan.
The Sheriff is solely responsible for the administration and
supervision of all such services provided under the Contract .
As provided in the California Government Code ( Sections
36501 , et seq . ) , the City may designate the Sheriff or his
designee as its Chief of Police . During the term of this agree-
ment the City agrees not to contract with or purchase from any
other entity , public or private , for law enforcement services
without the express consent of the Sheriff .
Service Levels
Service levels referred to herein are determined by the
amount of hours reported to be provided and charged to the City
PLAN OF SERVICE DELIVERY — Page 2
under the terms of the Contract in each of the service categories
of General Law Enforcement , Investigative Services and Supple-
mental Services . General Law Enforcement includes the patrol of
established beats and response to emergency calls and other calls
for service .
Historical Service Levels
Attachments reflect the historical service levels to the
City of Cupertino in several categories , over the last three
fiscal years with the final 3 months of 87-88 being projected .
The data source is the monthly COPANA reports furnished to the
City .
Other attachments include a Patrol Activity Analysis ( ratio
of activity time vs patrol time) , Detective Activity Levels , and
billing summary sheet showing comparisons with previous years .
Plan of Patrol
The patrol of established beats will be provided for by the
assignment to specific geographical areas of the City by
Sheriff 's patrol units .
Beat responsibility maps will be provided to the City as updating
occurs .
The Sheriff -s Field Operations Division , Patrol Section ,
employs a ten hour workday for its employees . The ten hour work-
PLAN OF SERVICE DELIVERY - Page 3
day provides for an overlap coverage in the City so that the beat
patrol level basically remains constant at all times .
In fiscal 88-89 , the City of Cupertino and adjacent
unincorporated areas will be served by the following Sheriff 's
units :
Watch I 2230 hrs . - 0830 hrs .
B-10 1 person unit
B- 11 1 person unit
Watch 11 0700 hrs . - 1700 hrs .
Q-10 1 person unit
Q-11 1 person unit
Q-12 1 person unit
Q-13 1 person unit
T-17 1 person unit
Watch II 0800 hrs . - 1800 hrs .
T- 19 1 person unit (T-W-TH-F)
Watch IIIA 1530 hrs . - 0130 hrs .
S- 10 1 person unit
S-11 1 person unit
S- 12 1 person unit
S-- 13 1 person unit
Watch IIIA 1300 hrs . - 2300 hrs .
T-16 1 person unit (T-W-Th-F)
Watch IIIB 1800 hrs . - 0400 hrs .
PLAN OF SERVICE DELIVERY - PAGE 4
Response to Emergency Calls for Service
Experience to date indicates that the current patrol unit
assignment in the City of Cupertino provides for an overall
average response time to all "calls for service" of 5 . 2 minutes ,
this according to the monthly "COPANA" report ( PAR004 July
87/March 88) .
Average response time has some value in weighing the issue
of the number of patrol units assigned to an area . The average
response time is affected by several factors :
1 . The elapsed time from when a call is received by County
Communications until it is dispatched to a patrol unit .
2 . Need for an immediate response based on initial reported
information .
3. Unit availability during peak time periods .
4. Call stacking by priority/nature of reported
information .
A strong indicator of an acceptable response time , from the
Sheriff 's Department viewpoint , is the level of expressed concern
from the city and its citizens .
Investigative Services
The initial case investigative responsibility for all re-
ported crimes , misdemeanor and felony, is with the responding
patrol officer . The length and/or depth of his initial investi-
gation depends on the time availability of the patrol officer .
Cases requiring extensive follow up investigation are routed to
the Detective Section or case assigned to appropriate beat units .
PLAN OF SERVICE DELIVERY - PAGE 5
Investigative services to the City of Cupertino will be
provided by the Field Operations Division , Detective Section.
The Detective Section , organized by investigative case special-
ization , investigates all felony and certain serious misdemeanor
crime reported to the Sheriff 's Department on a weighted case.
management basis . The Patrol Section conducts follow-up to
misdemeanor and traffic case investigations by case assignment to
appropriate beat units .
All reported felony and certain serious misdemeanor crime
cases are assigned to an investigator for control purposes .
Those cases showing no solvable case characteristics are case
controlled and monitored by an assigned investigator .
Every reported felony or serious misdemeanor case cannot be
successfully investigated to a conclusion. Those cases which
indicate appropriate case characteristics are focused upon so as
to maximize the use of investigative time and cost .
Other Law Enforcement Services
Traffic investigations shall be handled by the two investi-
gators assigned to the Westside Station . Refer to Appendix "A"
page A19 for hourly cost . These costs shall be prorated among
the four contract cities based on the number of accidents , to
cover 100% of the investigators cost .
PLAN OF SERVICE DELIVERY - PAGE 6
The Patrol Section in fulfilling its responsibilities pro-
vides other services to the City as needed to meet its commit-
ments , some accounted for in the established rate and others not
so accounted for . The specialized services available to the city
are :
Hostage Negotiations Unit
Sheriff's Emergency Response Team
Underwater Recovery Unit
Search and Rescue Unit
Narcotics Unit
Criminal Intelligence Unit
Canine Unit
Although such units are not routinely used , their existence
and capabilities enhance the ability of the , Patrol Section in its
delivery of services .
Special events which are mutually identified by the Sheriff
and the city shall be charged at the actual cost of the event .
Limitation of Charges for 1988-1989
Budgetary and fiscal constraints upon the city make it, nec-
essary to establish a limit on the total charges to be billed ,
according to the amount of services anticipated to be required or
provided by the Sheriff .
PLAN OF SERVICE DELIVERY - PACE 7
During the course of the fiscal year if this limit on total
charges appears to be insufficient , the Sheriff is responsible
for reporting such condition to the City Manager as soon as
possible and providing recommendations for appropriate
adjustments .
For fiscal year 1988-1989 , the amount of service ( chargeable
hours) anticipated to be required by category is shown on table
1 .
The 1987- 1988 hourly rate shall remain in effect until
July 1 , 1988 . The appropriate adjustments in hourly rates will be
provided in an ammended Appendix A. The new Appendix A shall be
delivered to the City in accordance with section IV A2 of the Law
Enforcement Contract dated January 5 , 1988 .
Service Priorities and Objectives for 1988-1989
For the provisions of service during the 1988-1989 fiscal
year , the following priorites and objectives are established .
Sheriff and City agree to follow these priorities and pursue the
objectives .
1 . Maintenance of Average Response Time
Maintain the annualized average response time for
"called for" services at or below six ( 6) minutes .
PLAN OF SERVICE DELIVERY - PAGE 8
2. Monitor Serious Crime
The Sheriff shall monitor the incidence of serious crime
within the City by reporting districts and will :
a . Focus additional patrol in areas of significantly higher
activity in an effort to reduce such incidence level ;
and
b. Report to the City such developments , including re-
commendations on measures to reduce these levels .
3. Response to Major Disasters
In the event of a major disaster that necessitates the
activation of an Emergency Operations Center in the City of
Cupertino , a Sheriff's representative shall immediately be
dispatched and report to the director of Emergency Services (City
_Manager) . Initial response by a Deputy may be the nearest Patrol
Unit or able bodied Officer available .
A predesignated Sheriff 's E .O. C . Liaison Officer shall be
notified as soon as possible to respond to the E .O. C. and
coordinate Law Enforcement responsibilites .
The predesignated E .O . C. Liaison Officers maintained on the
active call out list shall be available to the Director of
Emergency Services .
Responsibility for personal instruction and any speacialized
training in the E .O .C . process shall be provided Liaison
Personnel by the City of their Assignment .
PLAN OF SERVICE DELIVERY - PAGE 9
4 . Review of Priorities and Objectives
Review, on a quarterly basis , or as otherwise desired ,
priorities and objectives with the City or its
representative .
Proposal For 1988/89
"Dedicated" Officer Plan.
In an effort to provide an improved level of service to the
Contract Cities , Deputy Sheriff 's would be assigned to the
Westside Station for a minimum of three years .
PLAN OF SERVICE DELIVERY - PAGE 10
The above Plan of Service for 1988-1989 is hereby approved .
It is the intent of the Sheriff to provide services according to
this Plan , subject to the terms and conditions of the Law En-
forcement Contract . It is the intent of the City to render full
cooperation and assistance to the Sheriff in providing the
services called for and in meeting the priorities and objectives
set forth herein .
U�-�-�- a
� �' A� by tot�4,t._._._._, � �--
Robert E . Winter Robert Quinlan
.Sheriff City Manager
Date Date 0 �Y
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ESTIMATED OPERATING COSTS
PROJECTED 88/89 BASED UPON COPANA OAR 001 REPORT
(JUL 87 - FEB 88) -
SANTA CLARA COUNTY SHERIFF'S DEPARTMENT
LAW ENFORCEMENT SERVICES BILLING
OPERATING COSTS OF THE WESTSIDE SUBSTATION
CITY OF TOWN OF CITY OF CITY OF
CUPERTINO LOS ALTOS HILLS MONTE SERENO SARATOGA UNINCORPORATED TOTAL
ACTIVITY HOURS X X X X X X
ADJUSTMENTS X X X X X X
--------------- --------------- --------------- --------------- --------------- ---------------
NET ACTIVITY HOURS 18713 2864 563 9629 4616 36381
PATROL HOURS 9649 5597 25 7616 3729 26616
10% ADD ON FOR
900 CODES (10% OF ACT. & PATROL) -- 24 ------
, __$ 45 _-- -__SpQ
----2836.2--- ---846.1------
5$$_ --- _ 17
BILLABLE ACTIVITY HOURS 31198 9037 647 18970 9180 69032
SUPPLEMENTAL DAY HOURS 5220 -0- 832 2080 -0- 8132
PPLEI1ENTAL SWING HOURS
------ 3120--- ----=0=------- -----832----- ----1248----- -----=0_----- ---520.Q------
'AL SUPPLEMENTAL HOURS 8340 -0- 1664 3328 -0- 13332
--------------- --------------- --------------- --------------- --------------- ---------------
ONE HALF SUPPLEMENTAL HOURS 4170 -0- 832 1664 -0- 6666
--------------- --------------- --------------- --------------- --------------- ---------------
TOTAL ACTUAL BILLABLE HOURS
35368_ 9037 1479 20634 9180
PERCENTAGE TO TOTAL 46.9 11 .9 1 .9 27.2 12.1 100%
NET COSTS TO BE ALLOCATED 70620 70620 70620 70620 70620
FY 88/89
--------------- --------------- --------------- --------------- --------------- ---------------
TOTAL COSTS TO BE ALLOCATED 33, 120.38 8,403.78 1 ,341 .78 19,208.64 8,545.02 70620
--------------- -•------------- ----•---------- --------------• --------------- ---------------
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SANTA CLARA COUNTY SHERIFF' S DEPARTMENT PATROL ACTIVITY ANALYSIS
C(JIIHRTf NO
FY-87/88
MONTH (II/P % P/l, % (11 y 11,1) % py'(lf) %
-----------------------------------------------------------------------------
-----------------------------------------------------------------------------
P A p A A p A
JUL 754 . 1/ 1497 . 5 50% 781 . 7/ 1602 . 9 52% 7511 . 1 / 1497 . 5 50% 869 . 4/1522 . 9 5
----------------
P A P A P A P A
AUG 795 . 6/1582 . 2 50% 752 . 8/1493 . 5 60% 1548 . 4/3075 . 9 50% 1668 . 2/3074 . 9 5
P A P A P A P A
SEP 790 . 1 /1490 . 5 53% 795 . ,9/ 1597 . 8 50% 2338 . 4/4581 . 7 51% 2510 . 3/4618 . 5 5
------------------------------------------------------------------------------
P A P A P A P A
OCT 762 . 5/1638 . 3 47% 790 . 1 /1490 . 5 53% 3101 . 1 /6223 . 7 50% 331.9 . 6/6213 . 5 5:
P A p A p A p A
NOV 824 . 4/1656 . 0 53% 773 . 9/ 1652 . 3 46% 3936 . 9/7793 . (1 51% 4221 . 7/7669 . 7 5;
------------------------------------------------------------------------------
------------------------------------------------------------------------------
P A P A 1.3 A P A
DEC 822 .0/1612 .4 51% 824 . 4/ 1556 . 0 53% 4760 . 2/9412 . 0 51% 5223 . 4/9208 . 8 5-
------------------------------------------------------------------------------
P A P A 13 A p A
JAN 878 . 8/1576 .7' 56% 822 . 0/1613 . 4 51% 5598 . 8/10994 . 8 51% 6113 . 1/10744 . 1 5,
P A P A 1) A p A
FEB 816 . 2/1462 . 2 56% 852/ 1595 . 2 53% 6432 . 6/12475 . 3 52% 6892 . 5/12076 . 5 6-
P A P A P A P A
MAR
------------------------------------------------------------------------------
P A 1.) A I-) A 1) A
APR
------------------------------------------------------------------------------
------------------------------------------------------------------------------
P A P A 1) A P A
MAY
------------------------------------------------------------------------------
------------------------------------------------------------------------------
P A P A 1) A P A
JUN
(PATROL TIME)
PATROL EXCL. SUPPLEMENTAL +
CODES 682 , 671-674 , 846 , 847
PATROL ACTIVITY RATIO = ---------------------------------------------------
ACT. EXCL, 900 & SUPPLEMENTAL
INFORMATION DERIVED FROM THE PAR-001 SUMMARY PAGE.
I ATTACHMENT B
Office of the Sheriff-Marshal
180 West Hedding Street
County of Santa Clara San Jose,California 95115-0020
California Robert E. winter,sheriff-Marshal
April 19 , 1988
Mr . Robert Quinlan
Cupertino City Hall
. 10300 Torree Avenue
Cupertino , Ca 95014
Dear Mr . Quinlan ,
In reviewing Detective Hours it has become apparent that a
steadily increasing monthly average beginning in December 1987
shows no sign of reversal .
I have contacted the Detective Commander who explained how he
unintentionally impacted billable hours . In December , 1987 he
recognized that Detective Evidence Technicians had not been
capturing case work time and logging it on their daily activity
reports , consequently it has not appeared in monthly Detective
Hour totals .
I have brought this matter to the attention of Sheriff -s
Administration and fiscal officer Naomi Tsurumoto . In order to
minimize the impact during FY 87 /88 , the Evidence Technician
hours from December 87 through .June 88 shall be based upon the
average established during the months prior to the change .
The average hours by Evidence Technicians in Cupertino for the
months of July through November 87 appears to have been 18 . 5 , and
that should represent the figure used for the remaider of the FY
87/88 .
Ms . Tsurumoto shall advise how the adjustment and reimbursement
will be handled .
I have identified the new FY 88/89 amounts in the yearly
agreement 11Estimated Billable Hours" .
Sincerely ,
aarii� e�
Darrold Thomas , Captain
Westside Station
14374 Saratoga Avenue
Saratoga , Ca 95070
( 408) 867-9715
® An Equal Opportunity Employer
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CUPERTINO HISTORICAL REVIEW
DETECTIVE HOURS 1983/84 - 1987/88
F/Y HRS
83/84 7038 . 5
84/85 7101
85/86 8062. 5
86/87 6959
87/88 6298 .5 ( PROJECTED)
ATTACHMENT D
PAR 001 : CUPERTINO HISTORICAL REVIEW
ACTIVITY/PATROL HOURS FY 83/84-87/88
ACTIVITY HOURS PATROL HOURS TOTALS
7/01/83-6/30/84 7/01/83-6/30/84
15 , 516 11 , 314 26 , 830
7/01/84-6/30/85 7/01 /84-6/30/85
15 , 375 10 , 452 25 , 827
7/0.1/85-6/30/86 7/01/85-6/30/86
16 , 696 10 , 404 27 , 100
7/01/86-6/30/87 7/01/86-6/30/87
18 , 320 10 , 107 28 , 427
PROJECTED PROJECTED PROJECTED
7/01 /87-6/30/88 7/01 /87-6/30/88
18 , 713 9, 649 28 , 362
TAKEN FROM PAR 001 ACTIVITY SUMMARIES .
ATTACHMENT E
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RESISI NtlrFSIJiNIERFERING 126 fttLLU-lr, 11WFiC (120
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(11118 milli, 339 A111, lily' 711
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(Al15ilE 9NC, (IIIIR L1)VFfiliNl 7?9
n,"JV1 I Nnlfl.l A(111111 4111 (411;fill .'7tvC, iitll mil Vin. 771
(111111 74(11/Ieulrl 110 11111111 11111111t 11t
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THOSE CODES HIGHLIGHTED ARE PATROL/ADMINISTRATION THE REMAINDER ARE ACTIVITY CODES.""
ATTACHMENT F
r
PLAN OF EXECUTION
"LAW ENFORCEMENT SERVICES CONTRACT"
CITY OF CUPERTINO
FISCAL 89-90
FIELD OPERATIONS DIVISION
SANTA CLARA COUNTY
SHERIFF'S DEPARTMENT
INDEX TO LAW ENFORCEMENT
PAGE
1 Responsibility
1-2 Service Levels
2 Historical Service Levels
2-4 Plan of Patrol
4 Driving Under the Influence Patrol
4-5 Response to Calls for Service
5-6 Investigative Services
6 Other Law Enforcement Services
6-7 Limitation of Charges for 1989-1990
7 Service Priorities and Objectives for 1989-1990
7 Average Response Time
7-8 Monitor Serious Crime
8 Response to Major Disaster
8 Review of Priorities and Objectives
8 "Dedicated" Officer Plan
9 Agreement Signatures
10 Organizational Chart
TABLE 1 : Estimated Billable Hours - General Law Enforcement
Categories
ATTACHMENTS
A Historical Activity Levels
B Patrol Activity Analysis
C Detective Section Activity Levels 1988-1989
D Detective Historical Levels
E Activity/Patrol Historical Levels
F Activity/Patrol Designators
PLAN OF SERVICE DELIVERY
Part I , Section C of the Law Enforcement Contract between the
County of Santa Clara and the City of Cupertino provides that the
Sheriff shall develop a Plan of Service which shall be reviewed
and mutually agreed upon by the City and the Sheriff. Under Part
V, Section B. 3 of the Contract, the Service Plan shall specify the
maximum charges for service to be paid by the City. This Law
Enforcement Services Plan is developed to satisfy these provisions
of the Law Enforcement Contract.
Responsibility
Under the Contract, it is the responsibility of the Sheriff
to provide services to the City, in accordance with this plan.
- The Sheriff is solely responsible for the administration and super-
vision of all such services provided under the Contract .
As provided in the California Government Code (Sections 36501 ,
et seq. ) , the City may designate the Sheriff or his designee as
its Chief of Police. During the term of this agreement, the City
agrees not to contract with or purchase from any other entity,
public or private, for law enforcement services without the express
consent of the Sheriff.
Service Levels
Service levels referred to herein are determined by the
amount of hours reported to be provided and charged to the City
under the terms of the Contract in each of the service categories
i
Plan of Service Delivery - Page 2
s
of General Law Enforcement, Investigative Services and Supplemen-
tal Services . General Law Enforcement includes the patrol of
established beats and response to emergency calls and other calls
for service.
Historical Service Levels (See attachments A-F)
The Historical Activity Level report reflects types of patrol
details , to include frequency of calls and time expended. Similar
type of events are categorized; comparisons from the previous two
fiscal years are included.
The Patrol/Activity Analysis is broken into four parts ; patrol
vs . activity ratios are shown by shift and jurisdictional totals .
This report was initiated when the percentage of patrol was a
guaranteed factor in the level of service..
The Detective section report is a monthly recap of investiga-
tive hours and to whom they are attributed.
Activity/Patrol designators are used by deputies in preparing
their daily activity sheets . All events are designated numerical-
ly and eventually appear in the monthly (COPANA) report prepared
by the County' s Data Processing section.
Plan of Patrol
The patrol of established beats will be provided for by the
assignment to specific geographical areas of the City by Sheriff's
patrol units .
Beat responsibility maps will be provided to the City as
updating occurs .
Plan of Service Delivery - Page 3
The Sheriff' s Field Operations Division, Patrol Section,
employs a ten hours workday for its employees . The ten hour work-
day provides for an overlap coverage in the City so that the beat
patrol level basically remains constant at all times .
In fiscal 89-90 , the City of Cupertino and adjacent unincor-
porated areas will be served by the following Sheriff' s units :
Watch I 2230 hours - 0830 hours
B-10 I person unit
B-11 1 person unit
Watch II 0700 hours - 1700 hours
Q-10 1 person unit
Q-11 1 person unit
Q-12 I person unit
Q-13 1 person unit
T-17 1 person unit
Watch II 0800 hours - 1800 hours
T-19 1 person unit (T-W-TH-F)
Watch IIIA 1530 hours - 0130 hours
5-10 I person unit
5-11 1 person unit
5-12 1 person unit
5-13 1 person unit
Watch IIIA 1300 hours - 2300 hours
T-16 1 person unit (T-W-TH-F)
Watch IIIB 1800 hours - 0400 hours
5-17 1 person (training car)
Plan of Service Delivery - Page 4
5-18 1 person (Saturday)
T-18 1 person (M - TH)
Watch IIIB 1900 hours - 0500 hours
(DUI ) T-6 1 person (W-TH-F-SA)
(DUI ) T-7 1 person (W-TH-F-SA)
Driving Under the Influence Patrol (DUI )
Two Deputy Sheriffs are assigned within the .city limit bound-
aries of Cupertino with the understanding that drinking driver
enforcement is their primary responsibility. In the course of
their duties , they also provide the additional services of patrol ,
traffic enforcement, mutual aid and response to emergencies .
Refer to Appendix "A" for hourly rates .
Response to Calls for Service
Experience to date indicates that the current patrol unit
assignment in the City of Cupertino provides for an overall aver-
age response time to all "calls for service" of 5 . 0 minutes , this
can be located in the monthly "COPANA" report (PAR004 July 88-May
89 ) .
Average response time has some value in weighing the issue of
the number of patrol units assigned to an area. The average re-
sponse time is affected by several factors :
1 . The elapsed time from when a call is received by County
Communications until it is dispatched to a patrol unit .
2 . Need for an immediate response based_ on initial reported
information.
3 . Unit availability during peak time periods .
Plan of Service Delivery - Page 5
4 . Call stacking by priority/nature of reported
information.
A strong indicator of an acceptable response time, from the
Sheriff' s Department viewpoint, is the level of expressed concern
from the City and its citizens.
Investigative Services
The initial case investigative responsibility for all
reported crimes, misdemeanor and felony, is with the responding
patrol officer. The length and/or depth of his initial investi-
gation depends on the time availability of the patrol officer.
Cases requiring extensive follow-up investigation are routed to
the Detective Section or assigned to appropriate beat units .
Investigative services to the City of Cupertino will be pro-
vided by the Field Operations Division, Detective Section. The
Detective Section, organized by investigative case specialization,
investigates all felony and certain serious misdemeanor crime
reported to the Sheriff' s Department on a weighted case management
basis . The Patrol Section conducts follow-up into misdemeanor and
traffic investigations by case assignment to appropriate beat units .
All reported felony and certain serious misdemeanor cases are
assigned to an investigator for control purposes . Those cases
showing no solvable case characteristics are case controlled and
monitored by an assigned investigator .
Every reported felony or serious misdemeanor case cannot be
successfully investigated to a conclusion. Those cases which
Plan of Service Delivery - Page 6
indicate appropriate characteristics are focused upon so as to
maximize the use of investigative time and cost.
Other Law Enforcement Services
Traffic investigations shall be handled by the two investiga-
tors assigned to the Westside Station. These charges shall be
prorated among the four contract cities based on the number of
accidents, to cover 1009 of the investigators cost.
The Patrol Section, in fulfilling its responsibilities , pro-
vides other services to the City as needed to meet its commit-
ments . Specialized services available to the City include :
Hostage Negotiations Unit
Sheriff' s Emergency Response Team
Underwater Recovery Unit
Search and Rescue Unit
Narcotics Unit
Criminal Intelligence Unit
Canine Unit
Although such units are not routinely used, their existence
enhances the capabilities of the Patrol Section in its delivery of
services .
Special events which are mutually identified by the Sheriff
and the City shall be charged at the actual cost of the event .
Limitation of Charges for 1989-1990
JBudgetary and fiscal constraints upon the City make it neces-
sary to establish a limit on the total charges to be billed,
Plan of Service Delivery - Page 7
according to the amount of services anticipated to be required or
provided by the Sheriff.
During the course of the fiscal year if this limit on total
charges appears to be insufficient, the Sheriff is responsible for
reporting such condition to the City Manager as soon as possible
and providing recommendations for appropriate adjustment.
For fiscal year 1989-1990, the amount of service (chargeable
hours) anticipated to be required by category is shown on Table 1 .
The 1988-1989 hourly rate shall remain in effect until July
1 , 1989 . The appropriate adjustments in hourly rates will be
provided in an amended Appendix A. The new Appendix A shall be
delivered to the City in accordance with section IV, A2 of the Law
- - Enforcement Contract dated January 5 , 1988 .
Service Priorities and Objectives for 1989-1990
For the provisions of service during the 1989-1990 fiscal
year, the following priorities and objectives are established.
Sheriff and City agree to follow these priorities and pursue the
objectives .
1 . Maintenance of Average Response Time
Maintain the annualized average response time for
"called for" services at or below six (6 ) minutes.
2 . Monitor Serious Crime
The sheriff shall monitor the incidence of serious crime
} within the City by reporting districts and will :
a. Focus additional patrol in areas of significantly higher
activity in an effort to reduce such incidence level ; and
Plan of Service Delivery - Page 8
b. Report to the City such developments, including recommen-
dations on measures to reduce these levels .
3 . Response to Major Disasters
In the event of a major disaster that necessitates the
activation of an Emergency Operations Center in the City of
Cupertino, a Sheriff' s representative shall immediately be
dispatched and report to the director of Emergency Services
(City Manager) . Initial response by a Deputy may be the near-
est Patrol Unit or able-bodied Officer available.
A pre-designated Sheriff' s E.O.C. Liaison Officer shall
be notified as soon as possible to respond to the E.O.C. and
coordinate Law Enforcement responsibilities .
The pre-designated E.O.C. Liaison Officers maintained on
the active call out list shall be available to the Director of
Emergency Services .
Responsibility for personal instruction and any special-
ized training in the E.O.C. process shall be provided Liaison
Personnel by the City of their Assignment.
4 . Review of Priorities and Objectives
Review, on a quarterly basis, or as otherwise desired,
priorities and objectives with the City or its representative .
5 . "Dedicated" Officer Plan
In an effort to provide an improved level of service to
the Contract Cities , Deputy Sheriff' s would be assigned to the
Westside Station for a minimum of three years .
a
Plan of Service Delivery - Page 9
f' The above Plan of Service for 1989-1990 is hereby
r
approved. It is the intent of the Sheriff to provide services
according to this Plan, subject to the terms and conditions of the
Law Enforcement Contract. It is the intent of the City to render
full cooperation and assistance to the Sheriff in providing the
services called for and in meeting the priorities and objectives
set forth herein.
z
by
obert E. Winter Donald Bro
Sheriff City Manager
Date Z3 j < < S�j Date b
County of Santa Clara GoUNT�
office of the Sheriff
80 West Hedding Street
San Jose,California 95115-0020 11850
(408)299-2101
Robert E.Winter
Sheriff
June 29 , 1989
Mr. Donald D. Brown
City Manager
10300 Torre Avenue
Cupertino, CA 95014
Dear Mr. Brown:
The Plan of Execution "Law Enforcement Contract" for fiscal year
89/90 is submitted for your review.
If there are adjustments, corrections , or other enhancements to
be addressed, please indicate them and return a copy to me .
Thank you.
Sincerely,
Robert E . Winter, Sheriff
By
Darrold Thomas , Captain
Santa Clara County Sheriff
Westsi-de Station
14374 Saratoga Avenue
Saratoga, Ca. 95070
(408) 867-9715
DT:kg
cc: Undersheriff Kelly
Naomi Tsurumoto
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Cupertino, Estimated Billable Hours
Page Two
Table 1
General Law Enforcement:
The latest estimate for FY88/89 is based upon nine months of data (Patrol/
Activity combined) . Historically the last three years have shown signifi-
cant increases.
83/84 = 26,830 hours 84/85 = 25,827 hours
85/86 = 27,100 hours 86/87 = 28,427 hours
87/88 = 28,382 hours 8 89 (projected) 28,557 hours
L
In retrospect, I would recommend an amount-A5inh urs equal to the 88A9
projection.
Detective:
Please note the correction in the hourly rate, it is corrected upward to
$54 (5% increase) . The estimated hours for 88/89 based upon nine months
data is now 5,666, far below the amount requested.
Traffic:
Please adjust the hourly rate to a corrected figure downward to $47.11 (5%
increase) .
DUI:
The next FY hours of 3,620 is based upon the average number of hours
worked by Westside Deputies per year (1810 hours per officer) . It is
neither a maximum or a minimum, but rather a figure established from
actual payroll records.
Building Costs:
GSA Property Management anticipates lease costs to increase to $77,900 in
1989/90. Based upon an eight month comparison (July 88 through February
89) Cupertino was billed at the rate of 46.59%. This same figure was used
to project the FY 89/90 figure.
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CL i ¢ I �-+ I m 1 1= I 1 Z I ¢ I t7 1 I I I Z I ! W I Lt I 1 I cn 1 Z I } 1 I
= t lr I ¢ i •-+ t t 1 ¢ 1 iL� i > 1 t I W I n 1 1 Z I .-. I m ( t 1 e.-. 1 .-a I r i E. I
L3 t ¢ ! I J 1 r l I 1 }- I Z I I tC I Z ! '-' f i CD I J I Y 1 I m I 1 Ir i = i
1 W I Z 1 CIS 1 ¢ 1 I W t ED 1 i-e f 1 W 1 O t r 1 I .--� I M i U I A l m i 1 W 1 0 1
1 1 O- 1 W ( = I J I I L3 f O 1 t I > t LII 1 ¢ 1 t En i = 1 W I Z I ¢ t L3 I O_ I W 1
I IL I N f IL I W 1 I Z I Y ! m I I — f — I r 1 1 m 1 tL t S I �¢ 1 ! m i p 1 Z I
¢ 1 �-+ 1 -, 1 IY I ( ¢ 1 Ll 1 }- I t m i W I it i I ¢ I 1 L.7
r l I r I J I 1 1 co I .-r I Z I t O I IL 1 = 1 1 1 r 1 I m
►-. 1 L1 1 '-+ I ¢ ! m I I <r I m l W
L3 1 = i — i I = I I q l f Y t l m 1 I p l ¢ I O I J I ¢ i r 1 A 1 W I
W I J I 1 r 1 W I .-+ i I Z I W 0,- f�
i Z I 1
r 1 Im i V t Z 1 co 1 1 m l r l u t I = i S i 'Q I I r l Z I r I > 1 W =3 1 = 1 in I
U 1 = 1 r i = 1 = 1 1 — I ►-. I Z: 1 f t l- t x I ! ¢ 1 p I ¢ i .-+ I CL I = I C3
¢ 1 CL. t ¢ 1 LL 1 0- 1 1 g l M 1 r-+ I I g l O i r I 1 IL I U I !L i L3 I p l L3 f Lt. 1 g l
1 I 1 I 1 1 ! I 1 1 I 1 I t 1 I I 1 1 1 f t
I 1 I I 1 1 1 I 1 1 I 1 1 I 1 1 1 1 ( O I I 1
1 I 1 1 I 1 1 I 1 1 1 1 t 1 1 1 I t 1 N 1 1 1
1 I I I d l 1 I 1 ,-+ 1 ► 1 I N 1 1 I 1 I 1 I f` 1 I M t
! N
W l 1 I 1 N 1 I F ( N 1 ! 1 ! N l �. 1 I 1
A l --• I M I lil 1 � I 1 I Nl 1 3C 1 I 1 1 � 1 1 p- 1 p 1 d' I f`+ i d 1 Q• 1 ,-r l at l
n l to I In 1 In I n 1 P+ i a, 1 O� ► M i I
f� t m I m I m t J l I 1 a* I J i I I 1 --! ! 1 O� I Lo t •O I .O 1 +O I �O I n 1 1 1
1 1 I 1 I I I I ¢ 1 1 1 1 1 ¢
F- I O 1 N I d' 1 r I 1 O I �. I r l 1 0 1 r+ I r 1 1 p 1 4
V i in 1 In f to I m t 1 m i m l A t7 1 t m 1 0 1 n 1 n l m 1 Cr- I 1+7 I CI i
¢ I m l m I m I r l 1 sr I � I r 1 1 n l n i r I 1 !T 1 Lf] I .O 1 .1s I .a I .,I I r- f r 1
1
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p•
1 f .p l a t .-e 1 IT 1 t 1 +-+ ( N i --+ 1 -0 1 IBS I 117 ( t a I m 1 Zr I .O 1 M I to I m !
J 1 ! N t t1') I M I N I 1 .-� I N I P f M 1 I I lfl I
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Z I 1 t 1 1 F 1 t 1 1 I I 1 l r M I 1 1 1 1 I of 1
1 1 1 1 1 1 I 1 I 1 1 1 I 1 l 1 1 1 I I I 1
1 I 1 f t t 1 I t I 1 I I I 1 I 1 I 1 1 1 1
1 I I 1 I 1 l 1 t 1 I 1 1 1 I I 1 1 I I 1 1
M I d l a l 0 1 O 1 0 t 1 0 1 O I O I O I d l 0 1 0 1 1 0 1 p i 0 1 0 1 0 1 0 1 0 1
11 I I - 1 • I i
C3 1 {!7 1 C' t .r I N 1 N I ! "+ 1 C; 1 fA 1 117 I a' 1 -+ 1 •-° ! f P ( M I M I C- I N 1 .�- I M I
W I 1 .O 1 117 I M 1 liJ 1 r I ^' 1 -� I N I "' I O I d l I h t m I M I m 1 l0 1 N 1 Lr7 1
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LL. 1 1 I 1 1 - t t ! 1 1 i 1
N I N
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tl] I h l h i m l tT CT 1 P I P I m
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p I 1 •-r I NI I 1 li7 1 1 1 1 1 I -'' i •-+ 1 ^' 1 I M ! N I to 1 cra 1 1 I ar 1
M l 1 1 1 I 1 1 1 1 l I 1 ( 1 1 1 I 1 I 1 1 1
= 1 1 ( 1 1 I t 1 1 I 1 1 1 1 i 1 1 N 1 1 1 1 1 1 M 1
I I 1 1 1 ! 1 1 ! 1 ! 1 1 1 1 t 1 I 1 I
1 1 1 1 1 l I 1 t t ( t 1 ! 1 t t 1 I I 1 1
1 I I 1 1 I ! 1 1 1 1 1 t t 1 I 1 1 1 1 I 1
N I O 1 0 1 0 1 0 1 0 1 I O I O I d 1 0 1 < 1 0 1 0
t t t I I I 1 1 1 1 1 1 1 1 1 I I 1 t 1 i i 1
C3 1 at I m I M I I IT 1 1 •'' I 'd' 1 P 1 0` 1 �'+ 1 '� 1 ^a I L M ( h t !17 i M 1 a7 I m 1 0 1
W 1 1 tT 1 .O I N 1 m l I 1 -+ I N t -' I ^Q 1 h I P 1 t m l M t h l .p I .a 1 .a l st 1
cc to I 1 !o I 1 1 1 ^' ! I r" 1 tom"] I M I I P 1 h t IT 1 l0 1 ,-+ 1 .-' I M
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t 1 I 1 1 t 1 1 1 1 1 1 1 1 f 1 I t 1 L 1 .ti I
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d7 i m 1 ll'7 I I m i I 1 •'+ 1 �O 1 °� 1 117
C, 1 1 a- I IL7 I .-, I h 1 1 l '^� 1 ^' I f M l M I M t i tT I M I m
p 1 1 r+ I M I 1 Lr)
C3 ! 1 1 I 1 1 1 1 1 1 I i i 1 11 1 I 1 1 1 I
y l 1 i 1 1 1 t i t 1 I I 1 1 I N 1 ( 1 ! I I M 1
1 1 1 I t 1 1 I 1 1 1 1 L I 1 I 1 1 1 1 1 I
1 I 1 1 1 1 1 1 1 l 1 1 ! t 1 1 I I I I I L
1 I I 1 I 1 t I I 1 1 I 1 1 I 1 1 1 1 I 1 I
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•! 1 1 ,-� I M i v i @� I i ! --� 1 M t r+ I -Q I 1 1 l !f7 ( P t M f .n I - i - I - I
1 N 1 N 1 I N 1 N 1 LT I Q
1 1 I I 1 I I I I 1 1 1 I 1 1 1 I I 1 1 I 1
I t I I 1 I 1 1 1 1 1 1 1 I t m 1 1 ,-t 1 N 1 I l N 1 I-
1 t I 1
1 1 1 t I 1 1 1 1 I 1 1 ! I I I I 1 1 1 1 I W
t { t I 1 I I I 1 1 1 I I t 1 1 1 1 I 1 1 1 S
I 1 1 1 1 I I t 1 I I I 1 1 1 1 1 I 1 1 I 1 H
I 1 I I 1 I I 1 I I I I I I t t 1 I 1 t I 1 I--
1 I I I 1 1 1 1 I 1 I t I 1 t I 1 1 1 1 1 1 Q
I 1 1 1 1 f I t 1 1 I 1 1 1 1 1 1 1 1 1 1 I
1 1 1 1 1 I t I 1 1 I t I I 1 I 1 1 1 1 1 !
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1 I 1 I I 1 I I 1 1 1 t I t 1 1 t t 1 1 I 1
I 1 1 1 1 1 t I I 1 1 I 1 1 1 1 i 1 I 1 I 1
1 1 I I t I 1 1 1 I l 1 1 I 1 1 1 1 I I 1 1
t 1 I 1 1 1 1 t 1 1 I t I I 1 I I I 1 1 1 1
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p I r ( 1 1 1 1 1 ! 1 L 1 !
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l W 1 W 1 >L 1 I J I it I W 1 W 1 tL i p I Lt_ I I z l ¢ 1
.-. t Q I m I CL I A 1 LL 1 1 ¢ t p 1 (L l A l IL I J 1 it w I W 1
1 F.- t 7 I C] i 1 ¢ 1 1 t7 1 1 ¢ t J I Q I IZ�- I U 1 U 1 aC t U I = 1 ¢ 1
p t m I t d i Z t t2-' 1 p I m I m 1 1 1 p 1 W
t I U- 1 �-+ t aL I Z t H 1 ! LL- 1 ►-' 1 d 1 z I 1- 1 Li I 1-- i I E 1 >= i J 1 IOL I M i p 1 t- I
t 1 1 I I I I I 1 I 1 1 1 1 I I t 1 I I 1 1
I 1 1 1 I I 1 1 1 1 I 1 1 1 1 I I I 1 I 1 i
I I I I 1 1 f 1 1 I 1 to I 1 -a I 1 1 1 1 1 1 I h l
W I I 1 1 I N N I
A I 1 1 t i 4t
C31 I 1 I I 1 1 t 1 1 I I 1 1 1 I M t I 1 I I I 1
C3 1 1 1 1 1 J I I 1 1 1 1 J 1 I J 1 1 m I 1 1 I I I J I
1 1 1 I 1 I ¢ I 1 1 1 1 t Q l 1 ¢ 1 t 1 1 I 1 I 1 I Q I
N I M I H 1 1 O I •'• 1 N I M 1 P- i 'O I lc,-3 1 I O f [V I M I .7. t .O I m
U 1 O 1 O 1 O I O 1 p l I ^' 1 I f .. I p l N i I ( M I M ( M I M 1 M i M I Q 1
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t � �
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L'+{ i +-, I n 1 N I Q I 1 U7 1 t?- I M I O I O l n l 1 .-a 1 N 1 M I l m I
W I 1 ,-+ 1 ++ I n l t C I d 1 'g' I o t a t r+ I f Kr l .-. 1 U7
m I M l 1 I M I ! n l I N I Cl I N^ I I .-+ ! 1 I I N I
LL.
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m I
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m t b 1 .+ I u7 1 O 1 1 M I tT I m i or 1 ^Q I m l 1 r. ( M I •ct 1 t '� i
Ir l .o t N t „•, I Q ! l - t 1 U7 1 m t U7 I n l I M I I M t ! m
Cy m 0 [ N l I N I l m
p l 1 I 1 1 1 1 1 1 ^ i ^ t ^ I 1 1 1 ^ I 1 14
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1 1 1 ( 1 1 1 I I 1 I 1 I 1 1 ( I N I `\
1 1 1 1 1 ! 1 I 1 1 1 1 1 1 1 1 1 1 \
tV 1 1 0 1 0 f O I Q I I O I Q I O l 0 1 O I O I I Q I O I Q I 1 O 1
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Ir l N ! I I N I 1 11'3' I M I .p 1 1 Q` i r
li 1 I 1 I I 1 ^ 1 1 1 1 ^ 1 ^ 1 ! •- 1 1 -, 1 1 ^ 1
1 I 1 1 1 I M I 1 1 N 1 N 1 m 1 t M i f M 1 1 -0 i
1 1 I 1 1 1 1 l 1 I 1 I
1 I I 1 I 1 1 t I 1 I I
.-. I M 1 1 tt 1 •.-+ I ! V' I M i Q l N ! M I N ! 1 01 1 M 1 N
t 1 ! 1 1 . 1 1 1 • 1 I 1 • I • t t 1 t 1 1 1
o- 1 I n l sr I N I 8I a t r
it ! CO t N ( M I a# 1 ! n l 1 '0 i n l sl' i Co 1 I .Ct
p 1 M 1 1 I +� t I m l 1 •+ I m 1 -� I Q I l a l 1 0 1 N 1
C3
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0 1 0 1 0 1 0 1 1 a ! O I O 1 ! - I ¢
( f I I I i I I • t t t t l 1 1 1 1 1 - i
d I .Q m I N I Q` t 0; ( n I t --� 1 .-, ( N 1 I N I
W 1 Ill I N I (y 1 Q ( 1 �-' I N i n 1 ^' 1 1 0" 1 1 m 1 N 1 4
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LL I 1 I f 1 1 ^ ! 1 1 ^ 1 -' 1 ^ 1 1 .� 1 1 -� I 1 ^ 1 �
N 1 [V I m 1 I M I I M I I Q I =
1 1 I I t 1 t 1 1 1 1 1 1 .-+ 1 1 .•-� 1 I n l LJ
1 t 1 1 t ! t 1 1 t I I 1 1 I 1 1 t
I 1 1 1 I 1 1 1 1 ! I I 1 1 1 1 1 1
1 1 1 1 1 t i I 1 1 1 1 1 1 1 1 1 I
1 1 1 I I 1 1 1 1 t I t 1 1 1 I 1 I
I I 1 I 1 1 1 I 1 1 1 I 1 I 1 1 1 1
t I 1 1 1 1 I 1 1 1 ( { I I 1 1 1 1
I I 1 I 1 t t 1 I 1 I ! t 1 1 1 1 1
1 1 1 1 I 1 1 1 ! 1 1 I I 1 1 I 1 I
1 1 I 1 I I 1 t 1
I 1 } 1 m W 1 I 1 1 1 I t I I 1 1 f 1 I 1
I 1 pC I ¢ 1 1 I 1 1 1 1 I I 1 1 I I t I
I I n l I I 1 1 1 t 1 I 1 I i I 1 i 1
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I I ►.•� 1 1 1 1 } 1 �- i I I I I 1 I I I 1 1
1 11 } I 1 I
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i I J I H 1 I I I Z J I 1 1 1 t 1 1 1 I 1 1
1 1 ¢ I m l I 10 1 O f t 1 1
1 l I 1 1 1 I 1
1 1 1 1 I 1
W 1 I 1 1 t 1 I 1
1 1 ¢ 1 Il I 1 l A l A l 1 I 1 ! 1 1 1 1 1 I
I 1
LL- p l 1 1 W 1 W 1 I 1 1 I 1 I 1 I 1 1
1 jr- 1 I pC l 1 t Z l Z I 1 t 1 1 I 1 1 rn 1 1 1
1 0 1 1 1 a- I 1 i 1r ! I ! 1 i ► i I I Z I 1 1
I Z 1 1 ( 1 I ¢ I ¢ I ! I 1 1 i 1 1 p 1 1 !
3
C3 I W I Z I Z I 1 I 1 1 1 I I I 1 W
Z I E I W 1 W 1 1 1 1 1 1 1 t i I 1 1 W. I ! U 1 1 1
r•ti I W I A 1 g 1 1 t 1 1 I i U` 1 1 1 I- I I Z 1 ! I
F- I g I " I r., l 1 I Z I Z I I /- 1 Z I 1 1 =3 1 1 = 1 I -t 1
1r I p I U I U I 1 1 m I M I I Z I — I 1 I q 1 1 W t 1 ¢ 1
W i r-, I U I U I I 1 "� ! •'-' I J t W t it 1 I I I m
O. 1 1 ¢ 1 ¢ p I I p l 1 1 W 1 W 1 W ( I A I
p 1 1 I i I 1 ¢ I ¢ ! Ir t W 1 I- 1
U 1 m I cc 1 = 1 p[ 1 1 -t 1 J I I- I U I '--' !
i W i W I W i W f 1 0 I d I Z I w I Z I LL. 1
1 > t > i > 1 1 '•'•' 1 �-'" t d 1 m 1 O 1 LL. I t ¢ t g I ¢ 1 I 1
I " I r-, I 1 > i > I U i IL f M l ¢ I 1 Cr I I m l I m I
} I m 1 W- 1 Ir I Ir 1 I I t I Z I I 1r 1 I I- I J I I- 1 1 W I
A t I U I W t U I W I U t f- i I cn I ¢ 1 rn 1 I A I
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at m 1 ¢ 1 !r I F- 1 I A I W
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1 1
1 1 1 I I 1 1 f 1 1 1 ! 1 1 1 I
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► 1 I 1 I 1 1 1 ( 1 1 I 1 I 1 1 l 1 ¢ 1
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I t I
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SAKI"A CL.FARA COUNTY SHER T F=F= 'S DE?T-RTMENT PATROL. ACTIVITY ANALYSIS
n' CUPERT I NO
ti' '4
)IN r aU � FY-88/89
MONTH Q/P � ` % F, P '`•. % CYTD % PYTD %
P A P A P A P A
JUL_ 893. 6/14-92. 4 519% 92(). 7/:L3"/` R,. 3 67% SS3. 6/14.92. 4 59% 920. 7/1378. 3 67%
P A P A P A P A
AUG 866. 0/1574. 5 55% 889. 0/1495. 6 59% 1754. 9/3070. 0 57% 1548. 9/3096. 9 50%
.,._....., ,. p A P A P A P A
S E" 820,, 6/15(::)1 . 2 55% 866 a (:)/;1 5'7C a t't 53% 2574. 4/4571 . 8 56% w . x,9 a C 43 87„ : 5
1
” P A P A P A P A
OCT9(:)4•. 6/:L629. 2 56% 820. 6/1501 . 2 55% 3480. 1/6200. 9 56% .511;. . 7/624;5. 7 49%
P A P fA P A P A
NOV 901 . 0/1524. 2 59% 912. ° /16::!:6. 5 56% 4388. 8/77.x 2,. 4 57% 3942. 1/7804. 6 51%
F A P A P A P A
DEC 975. 4/1480. 1 66% 884. 7/1507. 9 59% 5347. 8/9196. 2 58% 4764. 2/9418. 0 51%
__._.. ., ... .F- A P A P A P A
JAN 984,. 4'/15)4. 1 63% 976.2/1484. 8 66% 6297. 0)/:LO7o,,'.5. :l 59% 5613. 1/:L1()0o. 1 51%
FL 836. 6/1_'358. 2 62% 943. 4/1.488. 1 63% 7092. 7/11857. 3 6t-">% 6429. 2/1246,". 7 52%
r"' A P A P A P A
MAR 861 . 7/1599. 9 54/ 836. 6/1361 . 2 61% 7954. 3/13/160,. 2 59% 7326. 7/14018.3 52%
APR (30:3. 5/1533. 0 52% 863. 0/1598. 3 53% 8759. 1/1./`1.991 . 6 5e% 8249. 3/15454. 3 5•3/
P A P A P A P A
MAY 838. 7/1470. 0 57% 607. 3/15"3-4.. 6 5.e^''_% 9601 . 6/1646.".2". 2 58% 9151 . 9/16913'. 4 54%
JUN
(PATROL, TIME)
PATROL.. EXCL. SUPPL_P.I"IENTAL. +"
CODES 682,671-6-74,e46,847
PA» IROL. ACTIVITY RATIO
ACT. EXCL_, 9(:)t'y & SUPPLEMENTAL
INFORMATION DERIVED FROM `I"HC: SUMMARY PAGE
ATTACHMENT B
SANTA CLARA COUNTY SHERIFF 'S DEPARTMENT PATROL ACTIVITY ANALYSIS
CUPERTINO-DAY SHIFT
FY-BB/B9
MONTH C/P % P/P % CYTD % PYTD %
p A P A P A p A
JUL 343. 9/471 . 6 73% 310. 9/489. 6 63% 343. 9/471 . 6 73% 310. 9/4e9. 6 63%
P A P A P A p A
AUG 353. 4/492. 4 71% 345. 9/471 . 9 73% 699. 3/964. 3 73% 617. 6/964. 7 64%
P A p A p A p
SEP 297. 3/54B. 4 54% 353. 4/492. 6 72% 996. 1/1512. B 66% 922. 0/1430. 7 64%
P A P A P A r A
OCT 339. 7/546. 4 62% 297. 3/548. 4 54% 1336. 3/2059. 2 65% 1229. 8/1984. 9 62%
P A P A p A p A
NOV 319. 6/499. 1 64% 344. 5/549. 1 63% 1659. 5/2561 . 0 65% 1535. 0/2444. 0 62%
P A P A P A p A
DEC 378. 1/464. 6 81% 318.8/500. 2 64% 2038. 0/3026. 7 67% 1821 . 3/3036. 3 60%
F' A P A P A p A
JAN 348. 5/518. 8 67% 378. 1/465. 6 81% 2386. 5/3546. 5 67% 2126. 2/3560. 4 60%
P A P A p A p A
FEB 320. 0/469. 9 68% 348. 5/517. 7 67% 2700. 4/3984. 7 68% 2436. 6/4016. 4 61%
P A P A P A p A
MAR 326. 6/540. 7 60% 320. 0/471 . 2 68% 3027. 0/4526. 6 67% 2759. 8/• 510. 0 61%
F' A p A P A p A
APR 302. 0/522. 4 57% 326. 6/537. 5 60% 3329. 4/5045. 9 65% 3094. 4/4988. 4 62%
P A P A P A p A
MAY 292. 6/510. 5 57% 302. 6/522. 4 58% 3622. 3/5556. 4 65% 3391 . 7/5471 . 9 61%
P A P A P A p A
JUN
(PATROL TIME)
PATROL EXCL. SUPPLEMENTAL +
CODES 682,671-674,8 46 ,e1.7
PATROL ACTIVITY RATIO ---------------------------------------------------
ACT. EXCL, 900 • SUPPLEMENTAL
INFORMATION DERIVED FROM THE PAR-001 SUMMARY PAGE.
ATTACHMENT B
SANTA CLARA COUNTY SHERIFF 'S DEPARTMENT PATROL ACTIVITY ANALYSIS
CUPERTINO—SWING SHIFT
FY-88/89
MONTH C/P % P/P % CI Y T D % PYTD %
P A P A ID A P A
JUL 348. 2/713. 3 A.9% 433. 9/629 69% 34-8. 2/713. 3 A.9% 43-311. 9/629 69%
P A P A P A p A
AUO 329. 7/7B6. 7 421 351 . 3/716. 2 49% 681 . 0/1502. 9 A.5% 582. 9/1473. A. 40%
P A P A P A P A
SEP 320. 3/684. 5 117% .3,29. 7/7B7. 0 42% 1001 . 3/'21£37„ 1 46% 9'7:'-r,.8/2214. 2 39%
P A P A P A P A
OCT 349. 4/792. 4 44% 320. 3/684. 5 47% 1350. 7/298(:). o 4.5% 1142. 6/3ol8. 1 38%
P A P A p A p A
NOV 380. 5/762. 9 50% 352. 0/796. 6 44% 1733. 9/-".'-7747. 2 46% 1472. 2/:3-765,, ,.T 39%
P A P A P A A
DEC 353. 9/748. 7 47% 364. 1/745. 6 49% 2071 . 2/4478. 5 11.61 1e(:)9. 6/45.-,,,5. (:) 4o%
P A P A p A P A
JAN 344. 6/728. 6 A.71 354. 7/'749. 3 47% 2416. 1/520B. C) A.6% 165B. 5/5:'-'-'19. 6 31%
P A P A P A P A
Ft-,:s 296. 0/706. 4 A.2% 342.8/732. 7 47% 27()3. 7/5B87. 7 46% 2439. 3/6031 . 7 40%
P A P A P A P A
MAR 311 . 2/814. 1 38% 296. 0/7(.')8. 1 42% 3044. 8/6703. 4 45% 2785. 1 /6781 . 0 41%
P A p A P A P A
APR 294. 2/767. 2 :38% 313.0/819. 7 38% 33:10. 7/7476. 2 44% '3170. 3/7432. 4 42%
P A P A p A P A
MAY 200. 2/795. 2 40% 297. 9/768. B 38% 3613. 7/922-".'.".*-. (:) 43% 3565. 2/13131 . 4 43%
P A P A P A P A
JUN
(PATROL TIME)
PATROL EXCL. SUPPLEMENTAL •
CODES 6827671-671-v8/1,6984-7
PATROL ACTIVITY RATIO
ACT. EXCL, 9(:)(-") & SUPPLEMENTAL
INFORMA-r101\l DERIVED FROM THE PAR-001 SUMMARY PAGI-i"..
ATTACHMENT B
SANTA CLARA COUNTY SHERIFF 'S DEPARTMENT PATROL ACTIVITY ANALYSIS
CUPERTINO-MIDNIGHT SHIFT
FY-88/89
MONTH C/P % P/P % CYTD % PYTD %
I- A P A P A P A
JUL 191 . 5/307. 5 62% 179. 8/262. 7 68% 191. 5/307. 5 62% 178. 9/262. 7 68%
P A P A p A p A
AUG 181?. 9/295. 4 62% 191 . 8/307. 5 62% 274. 6/603. 0 46% 348. 5/659. 7 33%
P A P A P A
SEP 203. 0/268. 3 76% 182. 9/295. 4 62% 577. 5/871 . 3 66% 543. 9/942. 4 58%
P A P A P A P A
OCT 215. 5/290. 5 74% 203. 0/268. 3 76% 793. 0/1161 . 7 68% 741 . 4/1240. 7 60%
P A P A P A P A
NOV 201 . 9/262. 1 77% 215. 8/290. 9 74% 995. 2/1424. 2 70% 935. 1/1545. 3 61%
P A P A P A p A
DEC 243. 3/266. S 91% 201 . 9/262. 1 77% 1238. 6/1691 . 0 73% 1133. 2/1846. 7 61%
P A P A P A P A
JAN 255. 4/246. 5 100% 243. 3/269. 9 90% 1493. 9/1950. 6 77% 1345. 8/2120. 2 63%
P 'A P A P A p A
FEE 220. 6/181 . 9 121% 252. 1/237. 8 106% 1688,8/1955. 0 85% ISSN. 4/2415. 6164%
P A P A P A P A
MAR 224. 0/245. 1 91% 220. 6/181 . 9 121% 1911 . 7/2230. 1 96% 1791 . 7/2727. 4 65%
F' A P A P A p A
APR 206. 8/243. 4 85% 223. 5/241 . 1 92% 2119. 0/2469. 5 85% 1984. 7/3033. 5 651.
P A P A P A P A
MAY 246. 8/214. 4 115% 206. 0/243. 4 85% 2365. 7/2683. 8 88% 2195. 0/3310. 1 66%
P A P A P A P A
JUN
(PATROL TIME)
PATROL EXCL. SUPPLEMENTAL
CODES 682,671-674le46le47
PATROL ACTIVITY RATIO ---------------------------------------------------
ACT. EXCL, 900 8, SUI='PLEMENTAL
INFORMATION DERIVED FROM THE PAR-001 SUMMARY PAGE.
ATTACHMENT B
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CUPERTINO HISTORICAL REVIEW
DETECTIVE HOURS 1983/84 - 1987/88
F Hours
83/84 7038 . 5
84/85 7101
85/86 8062 . 5
86/87 6959
87/88 6129
88/89 5601 (Projected)
ATTACHMENT D
PAR 001 : CUPERTINO HISTORICAL REVIEW
ACTIVITY/PATROL HOURS FY 83/84 - 88/89
ACTIVITY HOURS PATROL HOURS TOTALS
83Z84 83/84
15 , 516 11 , 314 26 , 830
84/85 84/85
15 , 375 10 , 452 25 , 827
85/86 85/86
16 , 696 10, 404 27 , 100
86/87, 86/87
18 , 320 10 , 107 28, 427
87/8 87/88
18, 306 10 , 076 28, 382
*88/89 (projected) 88/89 (projected)
17 ,963 10 , 478 28 , 441
*88/89 Projection based on 11 month period
Taken from PAR 001 Activity Summaries
ATTACHMENT E
RESOLUTION NO.,
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CUPERTINO AUTHORIZING EXECUTION OF
AGREEMENT WITH SANTA CLARA COUNTY
SHERIFF DEPARTMENT FOR
LAW ENFORCEMENT SERVICES
WHEREAS, there has been presented to the City Council an agreement between
the City of Cupertino and the Santa Clara County Sheriff Department setting forth the
terms and conditions for provision of law enforcement services for the City; and
WHEREAS, said agreement has been reviewed and approved by the City
Manager and the City Attorney;
NOW, THEREFORE, BE IT RESOLVED, that the city Council of the City of
Cupertino hereby approves the aforementioned agreement and authorizes the City
Manager and the City Clerk to execute said agreement on behalf of the City of Cupertino
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 1 s th day of June , 1992, by the following
vote:
Vote Members of the City Council
AYES: Dean, Goldman, Koppel, Sorensen
NOES: None
ABSENT: Szabo
ABSTAIN: None
ATTEST: APPROVED:
/s/ Dorothy Cornelius /s/ Lauralee Sorensen
City Clerk Mayor, City of Cupertino
COPY
LAW ENFORCEMENT CONTRACT
THIS IS AN AGREEMENT between the County of Santa Clara , State of
California, hereinafter referred to as "County," and the City of
Cupertino , State of California , hereinafter referred to as "City. "
WHEREAS, County has the legal authority to render law enforcement
services and criminal justice administrative services to incorporated
cities in the County of Santa Clara and is equipped and willing to do
so to the extent and in the manner hereinafter provided ; and
WHEREAS, City is primarily responsible for providing law
enforcement services within city limits and is desirous of contracting
with the County for the rendition of such services ; and
WHEREAS , County and City desire to enter into an agreement
providing for said services , specifying the nature and extent thereof
and establishing compensation to be paid therefore ;
NOW, THEREFORE , the parties hereto agree as follows :
I . LAW ENFORCEMENT SERVICES
A. General Law Enforcement Services
1 . Within the corporate limits of City , County shall provide
police protection through its Sheriff 's Department as may
be required by City and as within the capability of the
Sheriff to provide . Servicesvto be performed under this
Section A include patrol of established beats , responses
to emergency calls , investigative services , and other law
enforcement services .
2 . The rendition of such services , the standards of
performance , the discipline of officers , and other matters
incident to the performance of such services shall remain
in the discretion of the Sheriff .
3 . In April of each contract year, City and Sheriff shall
develop a plan which specifies the level and amount of
services to be provided in the ensuing fiscal year . This
plan will be completed prior to July 1 of each contract
year. Should rate adjustments be required during any
contract year as the result of changes in costs of any
factor then currently reflected in the Sheriff 's rates ,
then such adjustment shall be made pursuant to Section
II .A.l .b .
4 . In the event of a disagreement as to the performance or
amount of the services to be provided pursuant to this
Section A, the Sheriff or his designee shall meet with the
representative(s ) of City to review the manner of
performance of such services .
B. Supplemental Services
1 . Within the corporate limits of City, County shall , through
its Sheriff ' s Department , provide supplemental services as
requested by the City, the cost of such services shall be
at the rate set forth in Exhibit A attached. Services to
be performed under this Section B shall be provided
exclusively within the City limits of City except in an
emergency. These services may include , if requested by
City, traffic law enforcement beyond the basic services ,
crime prevention patrols , and other law enforcement
services that are capable of being scheduled and within
the capability of the Sheriff to provide .
2 . The plan of patrol , the hours of coverage and other
similar details shall be determined , insofar as it is
2 -
possible to do so , by the mutual consent of the Sheriff
and the City Manager of City.
3 . The level of requested supplemental services shall be
determined by mutual written agreement between the County
and the City prior to the beginning of the fiscal year .
The agreed upon level of supplemental service shall remain
constant in the fiscal year , except upon sixty (60) days '
written notice by either party. City may, at any time
during the term of this contract , request supplemental
service from the Sheriff for a specific period within any
fiscal year. Said Agreement for Supplemental Services
shall be an addendum to this agreement and shall provide
for the type , cost , level and time of such services .
C . Supplemental Reserve Services
These services are provided by reserve deputy sheriffs . Their
primary responsibility is the patrolling of the parks within
City, the transportation of arrestees from the arrest location
to the appropriate jail facility, and additional services as
requested by City and approved by the Sheriff ' s Department .
D. Prior to the end of each contract year City shall provide to
the Sheriff a written statement of the level of law
enforcement service in each category to be provided during the
coming contract year. If City fails to request a specific
level of service for the coming fiscal year not less than
thirty (30) days prior to the start of the fiscal year , County
may provide the same level of service as was provided during
the previous fiscal year .
3 -
E. Assignment and Transfer Policy
Sheriff ' s deputies assigned to provide General Law Enforcement
Services and Supplemental Services as herein described shall
be assigned to City for a period of not less than three years
except when a person is reassigned because of promotion or
layoff , because a transfer is requested by the individual , or
by the City and concurred in by the Sheriff .
F. Designation of Chief of Police
If City shall so desire , and County and the Sheriff shall so
agree, nothing in the agreement prevents or limits City from
designating the Sheriff or his designee as its Chief of Police
in order to satisfy the provisions of Part I , Division 3 ,
Title 4 of the California Government Code (sections 36501 , et
seq. ) . However, this shall not affect the authority of the
Sheriff to control and direct employees of his department in
carrying out duties and obligations pursuant to this contract
and shall not increase any liability to the County arising
from this agreement . .
G . Disaster Contingency Plan
1 . In the event of a major disaster that necessitates the
activation of an Emergency Operations Center in City, a
Sheriff 's representative shall immediately be dispatched
and report to the Director of Emergency Services (City
Manager) .
2 . Initial response by a Deputy Sheriff may be the nearest
patrol unit or able bodied officer available .
3 . A predesignated Sheriff ' s Emergency Operations Center
4 -
liaison officer shall be notified as soon as possible to
respond to the Emergency Operations Center and coordinate
law enforcement responsibilities .
4 . The predesignated Emergency Operations Center liaison
officers maintained on the active call list shall be
available to the Director of Emergency Services .
5 . Responsibility for personnel instruction and any
specialized training in the Emergency Operations Center
shall be provided by City.
H. Criminal Justice Administrative Services
County shall , through its Department of Correction , provide
booking and processing services to those arrested persons
within the Corporate limits of City, and who are brought to
the County jail for booking or detention. Such activities may
include , but are not limited to , initial reception,
fingerprinting , photography, criminal record screening , early
release screening , classification, medical screening , data
entry, personal property accounting and storage, clothing
issuance , medical treatment , counseling , security, and release
processing.
I . Communication Services
The County shall , through its Communication Department ,
provide for emergency communication services in support of the
Sheriff ' s Department and City ' s operations . Services will
include 24 hour per day 9-1-1 telephone answering and radio
dispatching of Sheriff ' s personnel . Services will be provided
in accordance with the existing departmental operational
procedures .
- 5 -
II . COMPENSATION
A. Law Enforcement Services Provided by Sheriff
1 . Rates
a. Compensation for all services within Sections I .A. , B.
and C . to be rendered pursuant to this agreement shall
be based upon one of the following six (6) rates per
hour of service :
(1 ) Primary Rate . This rate is calculated to reflect
the average full cost of operating a Sheriff ' s
patrol vehicle .
(Z ) Supplemental Day Rate . This rate is calculated
according to the cost of operating a one-person
Sheriff ' s vehicle during periods when the night
shift differential salary increment is not payable
to the deputy who operates the vehicle .
(3) Supplemental Night Rate . This rate is calculated
according to the cost of operating a one-person
Sheriff 's vehicle during periods when the night
shift differential salary increment is payable to
the deputy who operates the vehicle .
(4) Supplemental Overtime Day Rate . This rate is
calculated according to the cost of operating a
one-person Sheriff ' s vehicle on overtime during
periods when the night shift differential salary
increment is not payable to the deputy who
operates the vehicle .
(S ) Supplemental Reserve Rate . This rate is
calculated according to the cost of operating a
6 -
two-person Reserve Deputy Sheriff 's vehicle .
(6) Investigative Service Rate . This rate is
calculated to reflect the average full cost per
hour of an investigator ' s time .
b . (1 ) The rates as set forth in Exhibit A may be revised
during the contract year by County to reflect
changes in cost . County shall give City as much
advance notice of rate changes as is practicable,
but to the extent such changes cannot be
accurately projected , County shall give City
notice of such changes as soon as practicable
after changes in cost occur, and not later than
sixty (60 ) days following the effective date of
the revised rate during any year in which the
County and the Deputy Sheriff ' s Association have a
current contract in effect .
(2 ) In those years during which a contract is to be
negotiated between the County of Santa Clara and
the Deputy Sheriff ' s Association , the County shall
notify City of any increases in rates resulting
from the new contract terms , within thirty (30)
days of the date of such contract resolution.
Such increases shall be retroactive to the
effective date of the revised rate .
(3 ) County shall specify to City, not less than sixty
(60) days prior to the start of City' s fiscal
year, the hourly rate for each service to be
provided pursuant to this agreement during that
- 7 -
fiscal year . Any subsequent increase or increases
in any hourly rate or rates occurring within that
fiscal year shall be limited so that the total
cost to the City, under the revised rate or rates ,
shall not exceed by more than ten percent (100)
the previous year' s cost of those same services
based on an equal number of service hours .
2 . Compensation for General Law Enforcement Services
This Subsection 2 shall be interpreted in accordance with
the approved plan for service for the appropriate fiscal
year.
a. (1 ) City shall compensate County monthly, at the
primary rate, for the "Activity" and "Patrol" time
expended in the City. * Additionally, County shall
charge city for meal periods , "beat preparation"
time , and "securing from beat" time at the rate of
ten percent (10a ) of the above-referenced hours .
(2 ) "Activity" and "Patrol"* times are identified
through the County Patrol Activity Network
Analysis (COPANA) and Patrol Activity Report
(PAR) . A listing of items and their designations
as "Activity" or "Patrol" are to be set forth in
the attachment to the yearly plan for service .
b . (`ity shall compensate the County for investigative
services performed by the Sheriff ' s Detective Division
* "Activity" and "Patrol" include those categories identified as
Codes 671 through 674 , 682 , 846 and 847 .
- 8 -
on an hourly basis at the Investigative Rate .
C . If , during the course of a fiscal year, it appears
that the Sheriff will exceed the planned level of
service , City or Sheriff shall as soon as possible
notify the other party and propose amendments or
modifications to the plan of services for the balance
of the fiscal year. City or Sheriff shall review any
such proposed modifications but is not obligated to
approve them. If City does not approve them, the
Sheriff is not obligated to provide such services over
and above the level of services provided in the plan.
City is not obligated to pay for services in an amount
greater than the total that has been approved in the
plan.
3 . Compensation for Supplemental Services
City shall compensate County monthly for each hour of
Supplemental Service at the rates specified in Exhibit A.
4 . Operating Costs of Westside Substation
City and County shall share the costs of operating the
Westside Substation as follows :
a . The City' s share of the operating cost will be a
prorated amount based upon the actual billable hours
as indicated in the COPANA reports .
b . City shall pay to County monthly that portion of the
substation operating costs attributable to City. Any
change to the location of the substation shall be
mutually agreed to by the parties to this agreement.
c. For the purposes of this provision of the Agreement
9 -
"Operating Costs" are defined as the cost of rent and
utilities .
d . Prorata share to City for substation costs will not be
changed during the term of this agreement due to the
loss of any contracting city unless mutually agreed to
by the remaining parties to the agreement
5 . Radar Equipment
If City desires radar equipment for traffic enforcement ,
City shall provide such equipment to the Sheriff during
the first year of this agreement . The maintenance and
replacement of radar equipment will be the responsibility
of the County for the duration of this agreement .
Maintenance and replacement cost will be part of the
vehicle cost .
B. Compensation for Criminal Justice Administrative Services
1 . The criminal justice administrative fee is based upon the
total cost of the booking process divided by the number of
bookings for each jurisdiction. The cost per booking is
not broken down based on the individual services for each
arrestee separately, but rather a total cost figure that
provides an average booking cost .
2 . The actual amount of such fee shall be based upon the
approved Ordinance No . NS — 300 .470 .
3 . Such fee shall apply to every booking or processing of a
person at a county jail facility on and after July 1 , 1992 .
4 . If future court decision or legislative action determines
that the obligation for criminal justice administrative
fees cannot be charged to non contractual cities ,
- 10 -
then this section can be separated and eliminated from
agreement with no effect to any other provision in this
contract , which shall continue to remain in full force and
effect .
C . Compensation for Communication Services
1 . The City shall be charged a share of the County' s cost of
providing emergency communication services .
2 . The following numbers of communication staff , expressed as
full time equivalents (FTE) , shall be allocated to
Sheriff ' s Patrol and Detective Support :
FTE Personnel Allocated to
Positions (s ) S.O. Patrol and Detectives
Communications Director . 1053
Management Analyst . 0319
Secretary II .1053
Advanced Clerk Typist .2106
Chief Communications Dispatcher . 5694
Senior Dispatcher 2 . 1671
Dispatcher III 1 . 6667
Dispatcher I/II 24 .2563
Property Mapper . 1460
In order to compute the personnel costs associated with
Sheriff ' s Patrol and Detective Support , the above numbers
of FTE staff are expressed as percentages of the totals of
all funded positions in that job classification in the
Dispatch Operation' s budget . These percentages will be
multiplied by the full budget appropriation in that budget
line to form the estimated billings . The same percentages
_ 11 _
will be applied to actual expenditure in that budget line
to develop the final costs .
The total cost of the personnel defined in this section
shall also form the basis for the calculation of the
non-personnel costs associated with Dispatch Operations .
A factor of 9 . 2 percent will be applied against the total
personnel costs to determine the cost of services and
supplies .
The sum of the personnel cost and the cost of the services
and supplies will be used to form the total overall cost
allocated to the Sheriff 's Patrol and Detective Support .
3 . The COPANA Report shall be used to calculate the total
share of cost assigned to the contract cities . "All
Activity Excluding 900 's and Supplemental" activity hours
will be used to determine the percentage of the Sheriff ' s
Patrol activity allocated to the unincorporated area of
the County. The remaining percentage of activity will be
used as the basis for cost distribution among the four
contract cities . COPANA shall be used to calculate costs
until the Computer Aided Dispatch (CAD) system becomes
fully operational . At that time , County will use CAD to
calculate communication costs .
4 . To calculate the share of the cost for the City, the
contract cities ' total share as determined in Section II .
C. 2 . shall be multiplied by the assigned internal
distribution percentage to yield that final percentage
share of cost .
- 12 -
S . County shall give City as much advance notice of estimated
cost prior to each fiscal year as is practicable . Absent
a shift in the COPANA percentage described in Section II .
C .3 . , cost increases in estimated billings should be
limited to the negotiated COLA and Benefit package
adjustments . No adjustment to City' s share of
communication costs will be made due to capital/equipment
improvements to communciation operation.
D. Method of payment
Compensation for all services shall be paid by City to County
in the following manner:
1 . On the tenth day following the last day of the first month
of the contract year ,- City shall pay to County an amount
equal to one-twelfth of the projected annual cost of
services for the contract year.
Z . On the tenth day following the last day of each succeeding
month of the contract year. City shall pay to County an
amount equal to one-twelfth of the adjusted projected
annual cost.
3 . Adjustment to the law enforcement projected annual cost is
as follows :
(a) The difference between the actual cost of police
services for the previous month, as shown by the
COPANA report , and the amount actually paid by City to
County for that previous month ' s services shall be
added to , or subtracted from , the one-twelfth amount
to be paid for the month most recently passed .
(b) Any adjustments necessitated by errors in the COPANA
- 13 -
report for any preceding month shall also be made to
the monthly payment amount .
(c) Other police services not included in COPANA Reports
shall be reconciled through monthly reports for those
specific services .
4 . Adjustment to the criminal justice administrative services
projected annual cost will reflect the criminal justice
administrative fee indicated in the approved Ordinance No .
NS - 300 .470 multiplied by the number of pretrial bookings
that occurred in the prior three months within the City ' s
jurisdiction. The monthly cost will be an average cost of
the prior three months . Out-of-county warrant pretrial
bookings are excluded.
S . Adjustments to the communication services projected annual
cost will be based on current COPANA data and on an
assumption of full salary and benefit expenditure (100
percent of appropriation with zero salary saving) .
Monthly billings will cover the service provided in the
previous month. Each monthly billing will initially be
one-twelfth of the annual full budget expenditure
estimate . As expenditure patterns are analyzed and can be
projected , billings may be adjusted prior to the end of
the fiscal year. After the fiscal year closure, a
reconciliation will occur in which actual line item final
expenditures are substituted for appropriations . Any
total net variance will be billed or credited as
appropriate . The reconciliation will utilize the COPANA
data for that fiscal year, and will be finalized no later
- 14 -
than 90 days after the end of the fiscal year .
6 . In the event that County fails to provide a COPANA Report
to City within thirty (30) days of the end of that month,
City shall make timely payment to County of the
one-twelfth monthly installment , but may withhold ten
percent (10%) of that amount. Within twenty-one (21 ) days
following receipt by City of the delinquent COPANA report
the ten percent (10% ) amount so withheld shall be due and
payable to County.
7 . Payments , or any portion thereof , not made by City to
County within thirty (30) days of the due date shall
accrue interest at the rate of ten percent (10% ) per annum
until paid. Interest so accrued shall be payable to
County on the last day of the month in which it accrued.
8 . (a) Within thirty (30) days of the end of the contract
year , County shall provide to City the COPANA report
for the final month of that contract year , along with
all other COPANA reports for previous months which
have not yet been provided. Within twenty-one (21 )
days of receipt of such final COPANA report , City
shall pay to County the full amount , if any , by which
the costs of police services , as set forth in all
COPANA reports for the contract year , exceeds the
amount actually paid by City for such services . For
purposes of calculating the final amount due to County
from City, City ' s credit for the amount actually paid
by City shall not include any interest paid by City
due to late monthly payments .
is -
(b) If the amount actually paid by City to County exceeds
the cost of police services as set forth in the COPANA
report , County shall pay to City the amount of such
excess within forty-five (45 ) days of the last day of
the contract year .
III .REPORTS
A. 1 . County shall provide to City on a monthly basis report(s )
on the incidence of crime and "activity" and
"investigative" hours expended within City. Said
report(s ) shall differentiate between "general law
enforcement services" and "supplemental services , " and
shall be in a format as agreed upon between County and
City sufficient for a determination of the compensation
due to County for general law enforcement services
provided during the month in question.
2 . a . County shall provide such month COPANA reports to City
within thirty (30) days of the last day of that
month . Upon receipt of the COPANA report the City
will have a period of thirty (30 ) days in which to
notify County of any errors in the report for that
month.
b . The failure of County to provide any COPANA reports to
City within the specified period will not excuse a
delay in payment by City to County except as provided
in Section II .D. 6 . of this Agreement .
3 . County shall give City prompt notice of any change(s ) to
patrol beats within city limits .
4 . Special additional reports requested by City may be
- 16 -
provided at cost .
B. A detailed pre-trial booking report based upon CJIC data will
be attached to every third invoice sent to the city. It will
contain the following data elements for each booking that took
place within a 3 month period: Arrest date, Time , Location,
CJIC Event Number (CEN) , and Officer Number (OFCN) .
IV. HOLD HARMLESS CLAUSE
A. The County shall indemnify, defend , and hold harmless the
City, its officers , agents and employees from any loss ,
liability, claim, injury or damage arising out of , or in
connection with, performance of the duties and obligations of
the County and its employees set forth in this agreement.
B. The City shall indemnify; defend, and hold harmless the
County, its officers , agents and employees from any loss ,
liability, claim, injury or damage arising out of , or in
connection with , performance of the duties and obligations of
the City and its employees set forth in this agreement.
V. INSURANCE AND LIABILITY
County and City shall each maintain its own liability insurance
coverage, through self-insurance or otherwise, against any claim
of civil liability arising out of the performance of this
agreement .
VI . TERM OF AGREEMENT
A. This agreement shall become effective on July 1 , 1992 , and may
be terminated without cause by County or City upon the giving
of sixty (60 ) days ' written notice of such termination to the
other party. In the absence of such notice of termination,
this agreement shall be effective for a term of sixty (60 )
- 17 -
months until June 30 , 1997 , subject to any modifications which
are made in accordance with the terms and conditions of this
agreement .
COUNTY OF SANTA CLARA
Date : JUN 2 3 1992 By:
z otgre-n
C a r , Bo d of Supervisors
AT S DONALD RAI S, Clerk
Board of Supervi ors
APPR A TO AND LEGALITY:
W
U-L�-it
Date
Chief Deputy . County Cou sel
CITY OF F-RT NO
Date : By:
City Manager
APPROVED AS TO F R A LEGALITY:
Date
City Attorney
18 -
PLAN OF EXECUTION
"LAW ENFORCEMENT SERVICES CONTRACT"
CITY OF CUPERTINO
FISCAL 1992-1993
FIELD OPERATIONS DIVISION
SANTA CLARA COUNTY
SHERIFF'S DEPARTMENT
INDEX TO LAW ENFORCEMENT
PAGE
1 Responsibility
1 Service Levels
2 Plan of Patrol
3 Driving Under the Influence Patrol
3 Response to Calls for Service
4 Investigative Services
5 Other Law Enforcement Services
6 Limitation of Charges for 1991 - 1992
6 Service Priorities and Objectives for 1991 - 1992
6 Average Response Time
6 Monitor Serious Crime
7 Response to Major Disaster
7 Review of Priorities and Objectives
8 Agreement Signatures
PLAN OF SERVICE DELIVERY
Part I, Section A. 3 of the Law Enforcement Contract between
the County of Santa Clara and the City of Cupertino provides that
the Sheriff shall develop a Plan of Service which shall be re-
viewed and mutually agreed upon by the City and the Sheriff.
Under Part II, Section 1.B of the Contract, the Service Plan
shall specify the maximum charges for service to be paid by the
City. This Law Enforcement Services Plan is developed to satisfy
these provisions of the Law Enforcement Contract.
Responsibility
Under the Contract, it is the responsibility of the Sheriff
to provide services to the City, in accordance with this plan.
The Sheriff is solely responsible for the administration and
supervision of all such services provided under the Contract.
As provided in the California Government Code (Sections
36501, et seq. ) , the City may designate the Sheriff or the Sher-
iff' s designee as its Chief of Police. During the term of this
agreement, the City agrees not to contract with or purchase from
any other entity, public or private, for law enforcement services
without the express consent of the Sheriff.
Service Levels
Service levels referred to herein are determined by the
amount of hours reported to be provided and charged to the City
under the terms of the Contract in each of the service categories
of General Law Enforcement, Investigative Services and Supplemen-
tal Services. General Law Enforcement includes the patrol of
Plan of Service Delivery - Page 2
established beats and response to emergency calls and other
calls for service.
Plan of Patrol
The patrol of established beats will be provided for by the
assignment to specific geographical areas of the City by Sher-
iff' s patrol units.
Beat responsibility maps will be provided to the City as
updating occurs.
Based on the current Deputy Sheriffs Association Contract,
the Sheriff ' s Field Operations Division, Patrol Sectiok. employs
a ten hour workday for its sworn personnel.
In fiscal year 92-93 , the City of Cupertino and adjacent
unincorporated areas will be served by the following Sheriff ' s
units when assigned:
Watch I 2230 hours - 0830 hours
61C1 1 person unit
6106 1 person unit
Watch II 0700 hours - 1700 hours
71C1 1 person unit
71C4 1 person unit
7106 1 person unit
71C9 1 person unit
74C1 1 person unit (M-TU-TH)
74C2 1 person unit (T-W-TH-FR)
74C3 1 person unit (S-M-T-W)
Watch IIIA 1530 hours - 0130 hours
81C1 1 person unit
81C4 1 person unit
8106 1 person unit
81C9 1 person unit
Plan of Service Delivery - Page 3
Watch IIIA 1200 hours - 2200 hours
84C1 1 person unit (W-T-F-S)
Watch IIIB 1800 hours - 0400 hours
91C1 1 person
Watch IIIB 1800 hours - 0400 hours
(DUI) 95C1 1 person (W-TH-F-SA)
(DUI) 95C2 1 person (S-S-M-T)
By vote of the Cupertino City Council, the total amount
allowed for the Sheriff ' s contract for FY 1992-1993 will be
$3, 007,750. In passing this reduced level of service sheriff' s
contract budget, the city understands that some beats 4ay not be
filled when the Deputy normally assigned is on vacation, sick, on
training or other leave.
It is projected that the average response time from when the
Deputy receives a call for service until they arrive, is expected
to be to 6. 5 minutes as reported in "COPANA" report PAR004.
Driving Under the Influence Patrol (DUI)
Two Deputy Sheriffs are assigned within the city limit
boundaries of Cupertino with the understanding that impaired
driver enforcement is their primary responsibility. In the
course of their duties, they also provide the additional services
of patrol, traffic enforcement, mutual aid and response to emer-
gencies. Refer to Appendix "A" for hourly rates.
Response to Calls for Service
Experience to date indicates that the current patrol unit
assignment in the City of Cupertino provides for an overall
average response time to all "calls for service" of 6 minutes,
Plan of Service Delivery - Page 4
this can be located in the monthly "COPANA" report (PAR004 July
91 - June 92) .
Average response time has some value in weighing the issue
of the number of patrol units assigned to an area. The average
response time is affected by several factors:
1. The elapsed time from when a call is received by County
Communications until it is dispatched to a patrol unit.
2 . Need for an immediate response based on initial reported
information.
3 . Unit availability during peak time periods.
4 . Call stacking by priority/nature of reported information.
Investigative Services
The initial case investigative responsibility for all re- -
ported crimes, misdemeanor and felony, is with the responding
patrol officer. The length and/or depth of his initial investi-
gation depends on the time availability of the patrol officer.
Cases requiring extensive follow-up investigation are routed to
the Detective Section or assigned to appropriate beat units.
Investigative services to the City of Cupertino will be
provided by the Technical Services Bureau, Investigative Services
Division . The Investigative Services Division, organized by
investigative case specialization, investigates most felony and
certain serious misdemeanor crime reported to the Sheriff' s
Department on a weighted case management basis. The Patrol
Section conducts follow-up into misdemeanor and traffic investi-
gations by case assignment to appropriate beat units.
All reported felony and certain serious misdemeanor cases
Plan of Service Delivery - Page 5
are assigned to an investigator for control purposes. Those
cases showing no solvable case characteristics are case con-
trolled and monitored by an assigned investigator, assisted by
appropriate beat units.
Every reported felony or serious misdemeanor case cannot be
successfully investigated to a conclusion. Those cases which
indicate appropriate characteristics are focused upon so as to
maximize the use of investigative time and cost.
Other Law Enforcement Services
Traffic investigations shall be handled by the twq_investi-
gators assigned to the Westside Station. These charges shall be
prorated among the four contract cities based on the number of
accidents, to cover 100% of the investigators cost.
The Patrol Section, in fulfilling its responsibilities,
provides other services to the City as needed to meet its commit-
ments. Specialized services available to the City include:
Hostage Negotiations Unit
Sheriff 's Emergency Response Team
Underwater Recovery Unit
Search and Rescue Unit
Narcotics Unit
Criminal Intelligence Unit
Canine Unit
Although such units are not routinely used, their existence
enhances the capabilities of the Patrol Section in its delivery
of services.
Special events which are mutually identified by the Sheriff
and the City shall be charged at the actual cost of the event.
Plan of Service Delivery - Page 6
Limitation of Charges for 1992 -1993
Budgetary and fiscal constraints upon the City make it
necessary to establish a limit on the total charges to be billed,
according to the amount of services anticipated to be required or
provided by the Sheriff. This Service Delivery Plan acknowledges
these constraints by capping the total obligation of the City.
Cost recovery of unanticipated special events requiring signifi-
cant increases in service provided to the city, shall be negoti-
ated by the Sheriff with the City Manager.
For fiscal year 1992 - 1993, the amount of service (charge-
able hours) anticipated by category is shown in Appendix A.
The 1992 - 1993 hourly rate shall remain in effect until
July 1, 1993 . Hourly rates will be provided in Appendix A. The
new Appendix A shall be delivered to the City in accordance with
section II, A.b of the Law Enforcement Master Contract when rates
are finalized.
Service Priorities and Objectives for 1992 - 1993
For the provisions of service during the 1992 - 1993 fiscal
year, the following priorities and objectives are established.
Sheriff and City agree to follow these priorities and pursue the
objectives.
1. Maintenance of Average Response Time
Maintain the annualized average response time for "called
for" services at or below seven (7) minutes.
2 . Monitor Serious Crime
The sheriff shall monitor the incidence of serious crime
within the City by reporting districts and will :
Plan of Service Delivery - Page 7
a. Focus additional patrol in areas of significantly higher
activity in an effort to reduce such incidence level; and
b. Report to the City such developments, including recommen-
dations on measures to reduce these levels.
3 . Response to Major Disasters
In the event of a major disaster that necessitates the
activation of an Emergency Operations Center in the City of
Cupertino, a Sheriff ' s representative shall immediately be
dispatched and report to the Director of Emergency Services
(City Manager) . Initial response by a Deputy may be the
nearest Patrol Unit or able-bodied Officer available.
A pre-designated Sheriff ' s E.O.C. Liaison Officer shall
be notified as soon as possible to respond to the E.O.C. and
coordinate Law Enforcement responsibilities.
The pre-designated E.O.C. Liaison Officers maintained on
the active call out list shall be available to the Director
of Emergency Services.
Responsibility for personal instruction and any special-
ized training in the E.O. C. process shall be provided Liaison
Personnel by the City of their Assignment.
4 . Review of Priorities and Objectives
Review, on a quarterly basis, or as otherwise desired,
priorities and objectives with the City or its representa-
tive.
Plan of Service Delivery - Page 8
The above Plan of Service for 1992 - 1993 is hereby ap-
proved. It is the intent of the Sheriff to provide services
according to this Plan, subject to the terms and conditions of
the Law Enforcement Contract. It is the intent of the City to
render full cooperation and assistance to the Sheriff in provid-
ing the services called for and in meeting the priorities and
objectives set forth herein.
by
Charles P. Gillingham Donald D. Brown
Sheriff City Manager
Date Date
