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FAC 12-27-88 FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. December 27, 1988 Cupertino City Hall -- Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:04 p.m. by Chairman Nancy Steele. ROLL CALL commissioners Present: Lerner; 7:12 p.m. Staff Present: Frausto Guest Present: Trish Steinholtz, Council Arden, Steele, Ettinger, Hollimon, Ramsay, Harry, Director, Santa Clara County Arts APPROVAL OF MINUTES FOR NOVEMBER 22. 1988 Correct the spelling of confederation on page 3. Hollimon made a motion to approve the minutes as corrected. Ramsay seconded and the motion passed unanimously. ORAL COMMUNICATIONS Santa Clara County Arts Council Director, Trish Steinholtz addressed the FAC and described three areas that she wants to focus on with the Arts Council: 1) financial assistance through grants for community based groups (small, medium and amateur) 2) provide technical assistance in collaboration with other agencies -- the Council will work as a facilitator 3) network advocacy -- Intercity Arts forum in February; -council will begin to facilitate communication between the 15 cities in anta Clara County. She also asked for a commissioner to serve on an Intercity Arts committee; Hollimon will serve on the committee. She said the Council would eventually like to use Hands On The Arts as an annual fundraiser. The Council currently does all the promotion for the event to ensure countywide exposure. She also explained the Business Volunteers For The Arts program. WRITTEN COMMUNICATIONS The commission continues to receive requests for mural packets. STAFF REPORT Frausto reported to commissioners that Channel 53 is interested in playing a tape from the California State Summer School for the Arts. She also informed them that typed reports will be accepted for the agenda packet to help get information out to commissioners before the meeting. OLD BUSINESS NEEDS ASSESSMENT Ettinger handed out needs assessment packets to each commissioner for labeling. They need to be returned to Hollimon by January 3. She also handed out colored questionnaires to be placed at various locations. FINE ARTS COMMISSION December 27, 1988 ALENDAR FOR THE YEAR Hollimon handed out a calendar of activities. The commissioners discussed the calendar and rearranged some of the activities as needed. Lerner will put the calendar into a matrix for the next meeting. COMMITTEE RESPONSIBILITIES Commissioners rearranged the current committees and projects as follows: Move the Intercity Art Project and Artists' Live/Work Spaces to Future committees. Art in City Hall and Special Events were placed under Standing Committees Continuous. Television was placed under Periodic committees. Harry was added to the Intercity Art Project. Lerner will be added to the Television committee. Ramsay made a motion to approve the committee procedures/rotation schedule and responsibilities as changed. Harry seconded and the motion passed unanimously. GRANTS AND PUBLIC ART POLICY ROTATION This item was placed on the January agenda. MATRIX ~rner handed out a committee and project matrix. Lerner will remove the weighting from the matrix. The commission decided that Ramsay will rotate off the Public Art Policy and Harry will go on. Special Events will be Lerner, Ettinger and Arden. Ramsay and Arden will rotate off the Artist Awards and Lerner and Steele will go on. Ramsay and Steele will rotate on to the grants first half with either Harry or Ettinger. Lerner ~nd Arden will be on the grants second half and either Ramsay or Steele ill rotate off. Lerner and Arden will be the alternates for the grants first half. Four commissioners will be on the Artist Event and Nominating committees with one rotating. COMMISSIONER REPORTS ARDEN She announced the Chamber of Commerce is having a reception on January 12. The State of the City Address with Mayor Plungy is January 19. ETTINGER She asked about press releases regarding grants. She will design a sign and give the rough draft to Krey for editing. Lerner will print. .!!ABBX. She will let commissioners know the date in March of Command Performance, which is sponsored by the Cupertino Union School District. HOLLIMON She received a letter from the Asian Heritage Council two days before their performance. The next date is TBA. FINE ARTS COMMISSION December 27, 1988 -'OMMISSIONER REPORTS ~ Nothing to report. ~ She handed out a mural project report. 226 requests for mural packets. The commission has received STEELE Nothing to report. ADJOURNMENT Arden made a motion to adjourn the meeting at 8:45 p.m. and Ramsay seconded. The motion passed unanimously.