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FAC 09-07-88 FINE ARTS COMMISSION Adjourned Meeting Wednesday, September 7, 1988 Cupertino City Hall - Lower Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:37 by Chairman Nancy Steele. ROLL CALL Commissioners Present: Steele, Arden, Ettinger, Harry, Hollimon and Ramsay Commissioner Absent: Lerner ORAL COMMUNICATIONS Chairman Steele reported that she went with City Councilmem- ber Barbara Rogers and Commissioner Roberta Hollimon to view the art and ~isplay cases at Tandem Computer. The Commissioners have been invited to attend an Open House at Tandem, Bldg. 4 from 4-6 p.m. on Friday, September 9 to see an art show of water colors and meet the artist. ARRIVAL OF COMMISSIONER LERNER - 7:40 WRITTEN COMMUNICATIONS None. APPROVAL OF GRANTS AWARDS Hollimon reported that there were 22 applicants; many were in response to the newspaper article in the Mercury-News. The Grants Committee recommends that 7 proposals be funded. I. The San Jose Symphony - $750 to subsidize the purchase IOO tickets for the Sunday, January 15, 1989 Masterworks concert at Flint Center. The Symphony's Box Office Manager will work in conjunction with Cupertino's Community Relations Officer to iden- tify the appropriate special interest groups such as senior serv- ices, youth programs, health agencies, activity centers, and family centers. Lerner asked about a corporate gifts committee to provide on-going funding for projects we award grants to. Ettinger responded that we have a Business Relations Committee which would be an appropriate committee to look into this. 2. Joanne Tanner - $1500 to form the Cupertino Chamber Players to perform two concerts of classical chamber music in public settings. She received a positive response from Parks & Rec to perform in the Gazebo at Memorial Park. 3. Judy Gregory - $810 to create a traveling puppet theater which will present 18 performances to children ages 4-6 at local preschools. 4. Asian Heritage Council - $IOOO to present two dance demonstration workshops. Each program will be two hours in length. 5. Shirley Kinoshita - $1000 to offer a visual arts program to Cupertino residents who are confined to convalescent facilities. The program will consist of 16 two-hour sessions and includes art appreciation and the creation of works of art by the participants. At the end of the program there will be an exhibit of the art for friends and relatives. 6. Jeanne D. Bock - $500 to establish a gallery club at the Euphrat Gallery for 20-30 students ages 7-12. Club members will meet on three Saturdays to view the exhibit at the Euphrat and engage in some hands-on art activities related to the exhibit. 7. Montalvo Center for the Arts - $1000 for two or three "Informances" which will last one hour each. A member of the Montalvo staff will work with Cupertino's Community Relations Of- ficer to select the locations of the informances. Hollimon moved to award $750 to the San Jose Symphony for the purchase 100 tickets for the Sunday, January 15, 1989 Master- works concert at Flint Center. The Symphony's Box Office Manager will work in conjunction with Cupertino's Community Relations Of- ficer to identify the appropriate special interest groups such as senior services, youth programs, health agencies, activity cen- ters, and family centers. Ettinger seconded the motion. Arden moved to.amend the motion to state that the Fine Arts Commission will make recommendations to the Community Relations Officer regarding the groups which will receive the tickets. Harry seconded the amendment. The amendment carried unanimously. The motion as amended carried unanimously. Hollimon moved to award $1500 to Joanne Tanner to form the Cupertino Chamber Players and present 2 performances of classical music in public settings. Arden seconded and the motion passed unanimously. Ettinger moved to award $810 to Judy Gregory to create a traveling puppet theater and present 18 performances for pre- school children. Ramsay seconded and the motion passed unani- mously. Ettinger moved to award $1000 to the Asian Heritage Council for two demonstration workshops of ethnic dance. Ramsay seconded and the motion passed unanimously. Ettinger moved to award $1000 to Shirley Lum Kinosh~ta for a sixteen session art program for senior citizens to be held in convalescent facilities. Lerner seconded and the motion passed unanimously. Arden announced that she would abstain from voting on the next motion. Harry moved to award $500 to Jeanne Bock to establish a Gàllery Club at the Euphrat Gallery for 20-30 students ages 7-12. Club members will attend three Saturday sessions to view the ex- hibit and take part in arts activities. Ramsay seconded the mo- tion. Ayes: Ettinger, Harry, Hollimon, Lerner, Ramsay, Steele. Abstaining: Arden. Harry moved to award $1000 to Montalvo for two to three "Informances" to be held in Cupertino at sites recommended by the Fine Arts Commission. Arden seconded the motion. During discus- sion it was suggested that the sites should attract at least 100 people. Motion passed unanimously. Ettinger presented a draft of the letter to be sent to ap- plicants who didn't receive a grant. Commissioners approved the letter. REPORT FROM ARTIST RECOGNITION COMMITTEE Harry presented the report of the Artist Recognition Com- mittee. The committee presented two nominees to receive the Ex- cellence in Arts Award. After discussion, Hollimon moved to give the Excellence in Arts Award to Nile R. Norton, a professional performing artist, conductor, and educator and Salvatore Pecoraro, a sculptor, painter and educator. Arden seconded and the motion passed unanimously. The winning design for the award was submitted by Thomas Buchanan. Arden moved that we accept the design for Excellence in Arts to serve for the 1988 award year. Ramsay seconded and the motion passed unanimously. Ramsay moved to increase the budget for the award to an amount not to exceed $600. Ettinger seconded and the motion passed unanimously. It was decided to hold the ceremony Sunday, September 18, 1:00 p.m. at Memorial Park. Hollimon moved to allocate a sum not to excee9 $250 for musicians at the ceremony and fliers to publicize the event. Arden seconded and the motion passed unani- mously. DISCUSSION OF SPEAKER AT SEPT. 27 MEETING It was decided to place this on the October Agenda. DISCUSSION OF BUDGET FOR MURAL PACKET AND ADVERTISING Ramsay presented a cover letter, budget for advertising and mailing packets, an advertising schedule including names of pub- lications and costs of advertising, and a procedure for solicit- ing or commissioning a mural for the City of Cupertino. After discussion of the content of the cover letter to the artists, it was decided to send two separate letters. The first letter will go to artists who respond to the ad. It will ask for qualifications of the artist and will include the specifications of the mural. (Item VI, Submission Process, will be deleted from the specifications being sent to the artists.) The second letter will go to the artists selected by the committee to submit a proposed concept and design of the mural. Enclosures will in- clude a brief history of Cupertino, demographics, CFAC Guidelines for Art in Public Places, and contractual information. Hollimon moved to allocate an amount not to exceed $750 for advertising in five publications and printing and mailing Packets to artists. Arden seconded and the motion passed unanimously. ADJOURNMENT Arden moved to adjourn at 10:20. motion passed unanimously. Ramsay seconded and the