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FAC 06-28-88 FINE ARTS COMMISSION Regular Meeting June 28,1988 Cupertino city Hall--Conference Room MINUTES CALL TO ORDER The Deborah Arden meeting was called to order at 7:02 p.m. by Vice-Chairperson ROLL CALL Commissioners Present: Hollimon, Arden, Rivera, Roslund, 7:06 p.m. Bingham Commissioners Absent: steele Staff Present: Donna Krey, Carol Frausto Guests Present: Carol Garliepp Kara Myers Ramsay, Ettinger, Harry, APPROVAL OF MINUTES FOR MAY 24, 1988 MEETING Hollimon asked that her name be added Arden asked that the word "received" be Bingham section, Ramsay moved to accept the seconded and the motion carried unanimously. to the scholarship committee, spelled correctly under the minutes as corrected, Rivera ORAL COMMUNICATIONS Arden introduced the guest present Carol Garliepp. WRITTEN COMMUNICATIONS None STAFF REPORT Krey reported that City Manager Quinlan expressed his appreciation to the commissioners who participated in the leadership workshop. She spoke about some of the topics raised during the workshop and suggested the commissioners may wish to discuss them at a later date. She reported that Tandem has applied to the City of Cupertino to construct an 8-story building and as part of their use agreement, the Planning commission has asked them to come up with some public art. The condition states that whatever is installed will meet the approval first of the Fine Arts Commission and then the City Council. Someone from the Art in Public Places subcommittee will be designated to attend a meeting to set up guidelines. She also reported that the Parks and Recreation Needs Assessment Survey is complete and a matter of public record. She gave the commission a copy. Ettinger will find out about the library's policy on the display of art work. Arden asked that the leadership workshop be put on the July agenda for discussion. DESIGNATION OF BINGHAM LIAISION RESPONSIBILITIES Rivera made a motion that the new commissioner when appointed take over Bingham's liaision responsibilities, Ettinger seconded and the motion carried unanimously. Fine Arts Commission Minutes June 28,l988 DISCUSSION OF ARTS RECOGNITION RECEPTION Harry gave Krey a press release regarding the artist recognition award. Commissioners decided the wording of the press release should include, "Artist should reside and/or practice their art in the Cupertino area" and the selection committee will also consist of "city officials." Krey recommended that a nomination form be produced. Ettinger made a motion to approve the press release as corrected and Hollimon seconded, the motion passed unanimously. Commissioners discussed having the reception on the same day as Art in the Park. Harry will contact Parks and Rec. and the Fine Arts League regarding the reception. UPDATE ON HISTORICAL MURAL Ramsay said the committee is currently working on the request for proposal for the City Hall mural. She asked if Krey could get a list of city owned property so the committee can explore other candidates for public art. She also explained the timeline for the mural, which puts installation of the piece in the fall of 1989. Ramsay asked that the definition of Fine Arts be included for discussion on the August agenda. DISCUSSION OF GRANT DATES FOR 1989 Hollimon asked that this item be placed on the September agenda. DISCUSSION OF MEDIA GUIDELINES Krey said a videotape is available on media guidelines that the commission could view or she could write up a summary of the tape and include it in the next agenda packet. The commission agreed to view the tape at 6:30 p.m. before the next scheduled meeting and start the regular meeting at 7:30 p.m. rather than 7:00 p.m. Krey will write up a summary and include it in the next packet. DISCUSSION OF CONVENTION FUNDING IN OCTOBER Harry reported on the California Confederation of the Arts convention and membership. Hollimon made a motion to allocate $30 for a membership in the California Confederation of the Arts, Ramsay seconded and the motion passed unanimously. Krey said the newsletter could be included in the agenda packet. Harry will report back to the commission on convention registration. REPORTS FROM COMMISSIONERS ARDEN- Reported that the Fine Arts League requested a copy of the proposal for Art in City Hall, the facilities and artists directories, and all past and future minutes. Krey sent a copy of the proposal, informed the league of the location of the directories and put the group on the mailing list for future minutes. The Euphrat Gallery will be sponsoring a one day workshop in August. It was also reported that the bus program funded from the grant was successful and has led to a good working relationship with educators. BINGHAM- Had nothing to report. FINE ARTS COMMISSION Regular Meeting June 28,1988 Cupertino City Hall--Conference Room MINUTES CALL TO ORDER The Deborah Arden meeting was called to order at 7:02 p.m. by Vice-Chairperson ROLL CALL commissioners Present: Hollimon, Arden, Rivera, Roslund, 7:06 p.m. Bingham commissioners Absent: steele staff Present: Donna Krey, Carol Frausto Guests Present: Carol Garliepp Kara Myers Ramsay, Ettinger, Harry, APPROVAL OF MINUTES FOR MAY 24, 1988 MEETING Hollimon asked that her name be added Arden asked that the word "received" be Bingham section, Ramsay moved to accept the seconded and the motion carried unanimously. to the scholarship committee, spelled correctly under the minutes as corrected, Rivera ORAL COMMUNICATIONS Arden introduced the guest present Carol Garliepp. WRITTEN COMMUNICATIONS None STAFF REPORT Krey reported that City Manager Quinlan expressed his appreciation to the commissioners who participated in the leadership workshop. She spoke about some of the topics raised during the workshop and suggested the commissioners may wish to discuss them at a later date. She reported that Tandem has applied to the City of Cupertino to construct an 8-story building and as part of their use agreement, the Planning commission has asked them to come up with some public art. The condition states that whatever is installed will meet the approval first of the Fine Arts Commission and then the City Council. Someone from the Art in Public Places subcommittee will be designated to attend a meeting to set up guidelines. She also reported that the Parks and Recreation Needs Assessment Survey is complete and a matter of public record. She gave the commission a copy. Ettinger will find out about the library's policy on the display of art work. Arden asked that the leadership workshop be put on the July agenda for discussion. DESIGNATION OF BINGHAM LIAISION RESPONSIBILITIES Rivera made a motion that the new commissioner when appointed take over Bingham's liaision responsibilities, Ettinger seconded and the motion carried unanimously. Fine Arts Commission Minutes June 28,1988 DISCUSSION OF ARTS RECOGNITION RECEPTION Harry gave Krey a press release regarding the artist recognition award. commissioners decided the wording of the press release should include, "Artist should reside and/or practice their art in the Cupertino area" and the selection committee will also consist of "city officials." Krey recommended that a nomination form be produced. Ettinger made a motion to approve the press release as corrected and Hollimon seconded, the motion passed unanimously. commissioners discussed having the reception on the same day as Art in the Park. Harry will contact Parks and Rec. and the Fine Arts League regarding the reception. UPDATE ON HISTORICAL MURAL Ramsay said the committee is currently working on the request for proposal for the city Hall mural. She asked if Krey could get a list of city owned property so the committee can explore other candidates for public art. She also explained the timeline for the mural, which puts installation of the piece in the fall of 1989. Ramsay asked that the definition of Fine Arts be included for discussion on the August agenda. DISCUSSION OF GRANT DATES FOR 1989 Hollimon asked that this item be placed on the September agenda. DISCUSSION OF MEDIA GUIDELINES Krey said a videotape is available on media guidelines that the commission could view or she could write up a summary of the tape and include it in the next agenda packet. The commission agreed to view the tape at 6:30 p.m. before the next scheduled meeting and start the regular meeting at 7:30 p.m. rather than 7:00 p.m. Krey will write up a summary and include it in the next packet. DISCUSSION OF CONVENTION FUNDING IN OCTOBER Harry reported on the California Confederation of the Arts convention and membership. Hollimon made a motion to allocate $30 for a membership in the California Confederation of the Arts, Ramsay seconded and the motion passed unanimously. Krey said the newsletter could be included in the agenda packet. Harry will report back to the commission on convention registration. REPORTS FROM COMMISSIONERS ARDEN- Reported that the Fine Arts League requested a copy of the proposal for Art in city Hall, the facilities and artists directories, and all past and future minutes. Krey sent a copy of the proposal, informed the league of the location of the directories and put the group on the mailing list for future minutes. The Euphrat Gallery will be sponsoring a one day workshop in August. It was also reported that the bus program funded from the grant was successful and has led to a good working relationship with educators. BINGHAM- Had nothing to report. Fine Arts Commission Minutes June 28, 1988 ETTINGER- Informed the commissioners that Krey met with the City Attorney and he said it would be a problem to give individual scholarships if the money was not used for public purposes. The scholarship committee was disbanded. HARRY- Had nothing to report. HOLLIMON- Reported that she attended the Abihnaya School of Dance performance. She passed out the Performing Arts Alliance season schedule. The Arts Council has appointed a new director. She will find out about getting on the Business Volunteers for the Arts mailing list. RAMSAY- Attended the Sunnyvale City Council meeting and reported on the discussion and results regarding a proposed purchase of public art. RIVERA- Reported on an exhibit at the San Jose Museum of Art. De Anza will perform "Jesus Christ Superstar" in August. He passed out a Parks and Rec. flyer regarding Concerts in the Park. He announced that Channel 30 has been named the number one Public Access station in the country and July 3-10 is Public Access Week. He also informed the commission that effective immediately he is resigning as a Fine Arts commissioner. ROSLUND- Announced that effective immediately she will also resign as a Fine Arts commissioner. She read a letter stating the reasons for her resignation including the fact that her mother is ill on the east coast. ADJOURNMENT- Ramsay made a motion to adjourn the meeting at 8:58 p.m.; Harry seconded and the motion was approved unanimously.