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FAC 05-23-89 FINE ARTS COMMISSION Regular Meeting -- 7:00 p.m. May 23, 1989 Cupertino city Hall -- Lower Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:05 p.m. by Chairman Deborah Arden. ROLL CALL Commissioners Present: Arden, Steele, Hollimon, Ettinger, Harry Commissioners Absent: Ramsay, Lerner Staff Present: Krey, Frausto APPROVAL OF MINUTES FOR APRIL 25. 1989 REGULAR MEETING Krey made a clarification on the adjournment which stated the meeting would be adjourned to June 12; the May meeting will be the one adjourned to June 12. Hollimon requested "musicians group" under Grants item be changed to "Musicians Union Trust Fund." She asked for the addition of the words "grant recipient" rather than "group" in regard to the peninsulaires. Under Hollimon change the word "agenda" to "minutes." Hollimon made a motion to approve the minutes as corrected. Ettinger seconded and the motion passed unanimously. ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS None. STAFF REPORT Krey discussed the budget and the changes requested by the city Manager. Krey informed commissioners that department heads, were asked to keep bud~ets to no more than a 5% increase. A budget hearing will be held at City Hall on June 6 at 7 p.m. She gave out copies of the updated budget. The Euphrat item for $2,000 of ongoing funding will be sent to the City Council as a seperate budget item. She also handed out information regarding the California Arts Council and the California State Local Partnership. OLD BUSINESS PUBLIC ART POLICY-LOAN ART Harry handed out a first draft of the Public Art Loan policy. The committee used as a reference the Los Altos loan art agreement, which was shown to City Attorney Kilian. To begin the draft they divided the policy into outdoor sculpture and two dimensional art. The committee reviewed and discussed the draft of the policy. section one, item A, "in cooperation with other city agencies" was added. section two, item 4, the word "maintainence" was added. This item was placed on the June agenda for finalization. "; FINE ARTS COMMISSION .May 23, 1989 MINUTES -~LIFORNIA STATE LOCAL PARTNERSHIP Hollimon gave a background report on the California Arts Council and the State Local Partnership Program. There is one local partner per county in California, which tries to support local arts agencies through funding for programs. Harry, Ramsay, and Hollimon attended a local meeting. Hollimon will check into the types of funding and technical assistance available, and how Cupertino qualifies. NEW BUSINESS In 1988 the Fremont Union High School District supplied award medallions for its annual art competition. The Fine Arts Commission discussed havind its own award, to be given to the artist that the FAC committee selects. Arden will find out the dates for next year's competition. Krey will explore the possibility of using the city logo for an award, and she will get estimates from First Place. Harry suggested having the Mayor also use the same type of award. Harry will handle the preliminary details, and if a new chair is selected for the Distingushed Artists Committee, duties will pass on to that person. Hollimon suggested using a certificate to go along with the award. COMMITTEE REPORTS BUSINESS RELATIONS- Art and social action is an area that Ettinger would like to pursue. ART IN CITY HALL- Committee is discussing incorporating loan art in City Hall, but needs to wait until a policy is completed. SPECIAL EVENTS- Committee is looking for a group to perform in the plaza. Opera San Jose cannot perform on the date the committee selected. The committee is talking with Parks and Recreation Director Dowling about coordination of the event. GRANTS- Ettinger brought to attention an acknowledgement in the California Youth Symphony program about Fine Arts Commission grant. The chamber music in Memorial Park, which was supported by a FAC grant, was a success. The final evaluation from the Asian Heritage Council regarding Living Tradition workshops was received. Krey will be given a copy of a new grant application. Publicity for upcoming grants will be placed in the Scene. Steele, Arden and Lerner are on the grants committee. TELEVISION- The FAC will not be working with Ch, 30; since Margolies left it has been unorganized, so steele called and cancelled. The committee is working with Ch. 53 to produce spots highlighting grant recipients. Ch, 53 Producer Yamada has developed storyboards for the project. Krey announced that Ch, 53 took first place in the Bay Area Cable Excellence Awards (BACE) for a 30 minute film on Toyokawa, "East Meets West." MURAL- One artist's proposal had already been received; the other two renderings are due by Friday. All three proposals will be hung in City Hall on May 30 through June 19. At the June 12 meeting the FAC will make ;-'ecommendation as to the finalist. The City Council will make the final b_~ection on June 19. FINE ARTS COMMISSION May 23, 1989 MINUTES COMMISSIONER REPORTS ARDEN- Nothing to Report. ETTINGER- She attended the San Jose Open Studios. She said that any articles she has seen regarding Hands on the Arts has not mentioned Cupertino. Krey will check with the Public Information Officer in Sunnyvale to find out the details. Ettinger received a call from Betty Mann who said a new gallery is open at De Anza College called The Other Gallery. She also reported that ASAC may be asking for help formulating a policy regarding murals within the city. HARRY- Nothing to Report. HOLLIMON- She. attended the Mayor's luncheon. The Performing Arts Alliance has their preliminary program available. The meeting of the North County Arts Leaders is scheduled on June 20 at 6 p.m. at the Euphrat. STEELE- Nothing to Report. ADJOURNMENT Ettinger made a motion at 8:30 p.m. to adjourn the meeting to June 12, 1989,7 p.m., Conference Room C, City Hall 10300 Torre Ave. cupertino, CA; Harry seconded and the motion passed unanimously. Fine Arts Commission Adjourned Meeting June 12, 1989 Minutes Recommendation to citv Council on Artist to Paint city Hall Mural Call to Order The meeting was called to order by chairman Deborah Arden at 7 p.m. Commissioners Present: Arden, Sheila Ettinger, Doris Harry, Roberta Hollimon, Robert Lerner, Val Ramsay. Commissioners Absent: Nancy Steele. Discussion Ramsay reported on results thus far of balloting by the public: Total votes received were 66, with 40 of those opting for Mural #1 by Scott Sayre; 24 voting for Mural #2 by Timothy Tyler and 2 votes for Mural #3 by Margaretta Gilboy. About 2/3 of those voting indicated they are residents of Cupertino. Voting by ballots will continue until the council meeting on June 19. Arden summarized the FAC's initial criteria for the mural and distributed evaluation sheets for each of the three finalists. She suggested commissioners view the murals while filling out their sheets. The evaluation sheets were to include information on how well the artists followed requirements as outlined by the FAC, the comprehensiveness of the concept, composition, content interest, appropriateness for the site, technical skill and lasting appeal as pictorial history. Commissioners assigned numbers from a low one to a high 10 on each subject covered on the evaluation sheet. The scores were then added and commissioners calculated their average scores for each artist. Results of the commissioners' scoring follow: Muralist #1 Muralist #2 Muralist #3 54 points 37 points 29 points Commissioners then discussed their impressions of each mural. Ettinger said the winning mural appeared cluttered, too pale with too many details. Hollimon said she agreed at first, but now, the mural was growing on her and she could see that no one thing will stand out. Her only concern, she said, are the pastel colors chosen by the artist, which she felt are fine for the 80s, but may look dated in the 1990s. Several commissioners expressed similar views about the colors in Mural #1 and Arden said a more mid-tonal range, with slightly deeper palette might be suggested to the artist. Commissioners..agreed the artist offered a continuity to his work, from Cupertino's beginning to end and he had come closest to providing the city with what the commission asked for. Arden read a memo from absent commissioner Nancy Steele, who wrote that she wanted to cast a vote for Mural #1 and suggested asking for a different color palette. Ramsay made a motion that the FAC recommend that council retain artist Scott Sayre for the City Hall mural, with the stipulation that the commission be allowed to negotiate the color palette, so that the mural colors would conform more closely to its idea of mid-tonal range (ie deeper, richer colors). Hollimon seconded; the motion passed unanimously. The meeting was adjourned at 8:20 p.m.