88-050 Royston, Hanamoto, Alley & Abey, Landscape Design Services for Jollyman Park AGREEMENT
Project 4 1003
"�, Not to Exceed $95,000
lrA
A°ai<; CITY OF CUPERTINO
itpaos , P.O. Box 580
aood� Cupertino, CA 95015 0 rr 996
252-4505 NO.
BY THIS AGREEMENT made and entered into on the day of 19
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) Royston, Hanamoto, Alley & Abey (2) Kazuo Abey
Address P.O. Box 937 City Nil 1 Va.]]ey Zip 94942 Phone 415-383-7900
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR Shall provide or furnish the following specified services and/or materials:
Landscape Design Services - Jollyman Park
EXHIBITS:The following attached exhibits hereby are made part of this Agreement:
Exhibit A - Scope of Work and Fee Proposal
TERMS The services and/or materials furnished under this Agreement shall commence on July 1, 1988
and shall be completed bsfncotupon completion of project
COMPENSATION For the full performance of this Agreement,CITY shall pay CONTRACTOR:
As per Exhibit A
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers,agents and employees from any and
all damage and liability of every nature, including all costs of defending any claim,caused by or arising out of the per-
formance of this agreement.City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non-Discrimination. No discrimination shall be made in the employment of persons under this agreement because of
the race, color, national origin,ancestry,religion or sex of such person.
Interest of Contractor. It is understood and agreed that this agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned.At all times Contractor shall be deemed to
be an independent contractor and Contractor isnot authorized to bind the City to any contracts or other obligations in
executing this agreement.Contractor certifies that no one who has or will have any financial interest under this
agreement is an officer or employee of City.
Changes. This agreement shall not be assigned or transferred without the written consent of the City. No changes or
variations of any kind are authorized without the written consent of the City.
CONTRACT CO.ORDINATOR and representative for CITY shall be:
NAME Steve Dowling/Travice Whitten DEPARTMENT Recreation/Public Works
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the� day and year first written above.
/Zv 5-74A,/nt /Jana %o /4-/f ig.4M.r
CONT', OR: ( / / CITY OF CUPERTIN •
X By / By
Tit - A 'c a/ • '�.a r Title • p-Ec�O4P.—
Soc. S .# /
APPROVA �. D' .
epari ent Head BDate Ci C•rr i /,G4y�' `.e
White-City Clerk Copy Green Finance Canary-Contractor's Copy Pink•Receiving Copy Goldenrod-Department Copy
JOLLYMAN PARK
City of Cupertino
SCOPE OF WORK AND FEE PROPOSAL
A. PRELIMINARY DESIGN PHASE
SITE ANALYSIS
1 . Meetings with City staff and community members to As
review park use and site analysis. iiqo.{
2. Prepare conceptual studies of park plan. MEETING
3. Meet with City staff to review studies and receive As
input and directions . oEcessAlwf
PRELIMINARY PLAN
1 . Prepare preliminary plan incorporating input
received from the City indicating:
a. Soccer fields
b. Little League fields
c. Multi-purpose fields
d. Parking areas
e. Restrooms
f. Picnic facilities
g. Children ' s play area
h. Pathways
i. Other related park facilities.
2. Review preliminary plan with City staff.
3 . Prepare preliminary cost estimate.
4. Attend Park and Recreation Commission meeting to
review preliminary plan. Receive input.
5 . Revise preliminary plan as necessary.
6. Prepare colored renderings of plan.
7. Attend City Council meeting to review preliminary
plan.
B. CONSTRUCTION DOCUMENT PHASE
DESIGN REFINEMENT
1 . Prepare preliminary working drawings and establish
final design directions including details, planting
and lighting.
2. Review preliminary working drawings with City staff.
Receive input.
CONSTRUCTION DOCUMENTS
1. Prepare final working drawings, specifications and
bid documents including grading and drainage plans,
construction plans, construction details, electrical
plan and details, irrigation plan and details, and
planting plan and details.
Jollyman Park/City of Cupertino
Scope of Work & Fee Proposal
Page 2
2. Review working drawings with City staff at 50% and
90% completion of drawings.
3. Prepare cost estimate.
4. Submit three (3) sets working drawings to the City
for review.
5 . Incorporate City comments and complete final set of
working drawings and specifications.
6. Provide City with original reproducible tracings and
contract documents for bidding and construction
purposes.
C. BIDDING AND CONSTRUCTION PHASE
BIDDING PERIOD
1 . Assist the City in obtaining competitive bids by
responding to questions by the Contractor. Prepare
addendum, if necessary.
CONSTRUCTION PERIOD.
1 . Attend pre-construction meeting.
2. Review and approve shop drawings and other submittals
by the Contractor. -
3. Make periodic visits to the site ( rnximaiy once
per week) to review progress and quality of work to
determine, in general , if the work is proceeding in
accordance with the Contract Documents.
4. Attend preliminary and final inspection meeting.
5. Review "as-built" drawings prepared by the Contractor.
• FEES FOR PROFESSIONAL SERVICES:
A. Preliminary Design Phase
Site Analysis Lump Sum $3,500.00
Preliminary Landscape Plan Lump Sum 8,500.00
B. Construction Document Phase
Design Development
Construction Documents, including all Alternate Bid Items:
Estimated and/or Construction Costs Percentage Fee
$ 50,000 - $165,000 8.00%
166,000 - 275 ,000 7.75%
276,000 - and over 7.50%
C. Bidding and Construction Phase
Construction Costs Percentage Fee
$ 50,000 - $165,000 3.00%
166,000 - 275,000 2.75%
276,000 - and over 2 .50%
The City will provide all information as to the requirements
of the project, and furnish the Landscape Architect with the
following information:
1. Certified survey of the site, giving grades and lines of
streets, pavements and adjoining property; rights-of-way,
restrictions, easements, encroachments, zoning, deed
restrictions, boundaries and contours of the site.
of the_pro•osed corm 8 . _ C •
3 . Other improvements and full information as to available
service and utility lines; test borings and soil analysis
necessary for determining subsoil conditions and soil
fertility.
All additional services including meetings with the Park and
Recreation Commission and City Council and revisions to the
drawings required due to a change in the scope-of-work or
changes to the building configuration or location will be
provided on an hourly basis in accordance with the following
hourly rates:
Principals $90.00/hour
Associates 50.00/hour
Assistants 40.00/hour
Technical Staff 30.00/hour
Office/clerical 20.00/hour
Statements will be submitted monthly in proportion to the
amount of work completed. Reimbursable expense for automobile
travel during the period of bidding and review, and observation
of construction will be at $ .20-1/2 per mile.