Audit 05-30-95
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Cupertino
City of Cupertino
CUPERTINO AUDIT COMMITTEE
Special Meeting
May 30, 1995
MINUTES
1.
CALL TO ORDER
Carol Atwood called the meeting to order at 7:40 a.m. in Conference Room A of Cupertino
City Hall, 10300 Torre Avenue.
2.
PLEDGE OF ALLEGIANCE
3.
ROLL CALL
Members Present: Council members Lauralee Sorensen, Administrative Services Director
Carol Atwood, City Manager Don Brown, Accountant Sharline Jackson-Ringgold and
Community Representative Tom Hall. Members absent: Council member John Bautista.
5.
ORAL COMMUNICATIONS
None.
6.
NEW BUSINESS
a.
Four firms bid for the City audit contract for the fiscal years 1994/95 through 1998/99.
Carol Atwood and Sharline Jackson-Ringgold reviewed the audit proposals and contacted
three references for each firm. Carol reviewed the audit bid summary sheet (attached) which
rated each firm as to their written proposal and reference checks.
The results showed that all firms were highly qualified and too close in point ratings to
differentiate one from the other. As a lead firm was not apparent, fees were then reviewed.
Based on the point ratings and proposed fees, staff recommended that Grant Thornton be
awarded the audit contract. Discussion followed as to their qualifications and experience in
the area of municipal audits.
All committee members concurred that Grant Thornton should be awarded the audit
contract. Carol Atwood will prepare a committee recommendation for City Council
consideration on June 5, 1995.
b.
Subsequent meeting dates were discussed. It was the opinion of the committee that all
special projects which necessitated monthly meetings had been addressed (monthly
investment report format, review of the 1993/94 audit report, budget document format,
departmental program analysis, appointment of new auditors) and that the committee could
return to the origianl schedule of quarterly meetings.
Audit Bid Summary
FY 94/95 through 1998/1999
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Evaluation Criteria
Quality of RFP
Staff Municipal Experience
Office Location
Quality Control Report Results
Personnaly Known - 4trn... :¡>oìrrt6
Fees
Estimated Hours Bid
Appropriateness of Staff Time
Bid Amount
Reference Checks
Quality of Service
On-going Communication
Interaction With City Staff
Awareness of New GASB Issues
Staffing Consistency
Responsiveness to Issues
Timeliness of Report
Quality of Management Letter Comments
Any Fee Surprises
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