16-160 Toole Design Group, LLC, Design Professional Services for Pedestrian Transportation Plan UpdateAGREEMENT BETWEEN THE CITY OF CUPERTINO AND TOOLE DESIGN GROUP FOR
DESIGN PROFESSIONAL SERVICES FOR PEDESTRIAN TRANSPORTATION PLAN
UPDATE
This Agreement for Design Professional Services ("Agreement"), dated
N cN. l ~. '],()I k , 2016 , is entered into by and between City of Cupertino , a municipal
corporation ("City"), and Toole Design Group LLC , a Maryland Limited Liability Corporation
("Design Professional ").
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being conducted
under the Constitution and the statutes of the State of California and the Cupertino Municipal
Code .
B . Design Professional represents that it is specially trained, experienced and
competent to perform the civil engineering services ("Services") required for the City's
Pedestrian Transportation Plan Update Project ("Project").
C . Design Professional represents that it is duly Jicensed in good standing by the
State of California to perform such Services and has submitted a proposal , dated September
30 , 2016 , ("Proposal ") in response to the City's request for proposals .
D. City is entering into this Agreement in reliance upon Design Professional 's
representations, set forth above, to provide the Services in accordance with the terms and
conditions of this Agreement.
TERMS AND CONDITIONS
1. TERM:
The term of this Agreement ("Term ") will begin on the date this Agreement is fully executed by
both parties and , unless terminated earlier as set forth below or extended by a written
amendment to this Agreement , will expire upon on December 31, 2017 .
2. SERVICES TO BE PERFORMED:
A. Basic Services. Design Professional will provide Basic Services under this
Agreement as further described the Scope of Services set forth in Exhibit A, Scope of
Services, attached hereto and incorporated herein , and as further specified in the Proposal,
except to the extent that any provision in the Proposal conflicts or is inconsistent with this
Agreement and the Exhibits hereto, or as otherwise expressly rejected in writing by the City.
Basic Services may be divided into separate sequential tasks ("Tasks") as further specified in
Exhibit A.
City of Cupertino
Toole Design Group
For Pedestrian Transportation Plan Update
Page 1 of 25
B. Additional Services. City may request , at any time during the Term of this
Agreement , that Design Professional provide additional services related to the Project, which
are not already encompassed, expressly or implicitly , in this Agreement , Exhibit A or the
Proposal ("Additional Services "). Any Additional Services must be authorized in writing by City .
Design Professional will not be entitled to compensation for Additional Services provided without
or prior to the City 's written authorization. Duly authorized Additional Services are subject to all
of the provisions that apply to Basic Services under this Agreement , except and only to the
extent otherwise specified . All references to "Services" include Basic Services and any
authorized Additional Services .
3. SCHEDULE:
All Services must be provided within the times specified in Exhibit B, Schedule of
Performance , attached hereto and incorporated herein . Design Professional must promptly
notify the City of any actual or potential delay in providing the Services as scheduled to afford
the City adequate opportunity to address or mitigate the delay if possible . Design Professional
must begin each separate Task included in Basic Services upon receipt from City of a notice to
proceed ("Not ice to Proceed ") for that Task , and must complete the Task within the time
specified in Exhibit B.
4. COMPENSATION:
A. Maximum Compensation . The cumulative total payment to Design
Professional for Basic Services , Additional Services and expenses under this Agreement may
not exceed $ 108 ,720 . · Design Professional is not entitled to any payment for Services or
expenses in excess of this maximum limit.
B. Basic Services. City will pay Design Professional $108 ,720 ("Lump Sum
Price "), for the complete and satisfactory performance of the Basic Services in accordance with
this Section 4 and as may be further specified in Exhibit C, Compensation , attached hereto
and incorporated herein. The Lump Sum Price is completely inclusive of all time and expenses
to provide the Basic Services , including , but not limited to , subconsultant costs , materials ,
supplies , equipment, travel , taxes , overhead and profit. If, for any reason , Design Professional
does not fully complete the Basic Services it will only be entitled to a percentage of the Lump
Sum Price that is proportionate to the percentage of Basic Services that were completed to the
City 's reasonable satisfaction.
C. Additional Services. Additional Services that have been duly authorized by City
as specified above , and provided to the City 's reasonable satisfaction , may be compensated on
a lump sum basis or based on time and expenses , subject to a not-to-exceed limit , using the
Hourly Rates Schedule and Reimbursable Expenses Schedule included in Exhibit C,
Compensation . An allowance of $0 has been budgeted for Additional Services under this
Agreement. The City has the discretion , but not the obligation , to authorize Additional Services
up to this not-to-exceed amount , including the discretion to elect not to authorize any Additional
Services . For Additional Services provided on an hourly basis , Design Professional will be
entitled to compensation for costs other than direct labor , normal business expenses and
overhead , based on the documented actual cost only , with no markup or surcharge
("Reimbursable Expenses "). Design Professional will not be entitled to reimbursement for in
house copying , printing , faxes , telephone charges , employee overtime , or travel to City 's offices
City of Cupertino
Too le Des ig n Gro up
For Pe des tri a n Tran s pmiatio n Pl a n Upd a te
Page 2 of 25
or to the Project site , unless or to the extent such expenses are specifically authorized in Exhibit
C .
D. Invoices and Payments. City will pay Design Professional for Services
provided to the City 's reasonable satisfaction , within 30 days following receipt of a properly
submitted invoice for Services provided during the preceding calendar month. The invoice must
separately itemize and provide subtotals for Basic Services and Additional Services , and must
state the percentage of completion for each Task as further specified in Exhibit C. City will notify
Design Professional in writing if it disagrees with the stated percentage of completion , and if the
disagreement is unresolved , City will pay Design Professional based on the portion of Services
that C ity agrees have been satisfactorily completed at that point.
1. Time and Expenses: For Additional Services provided on an hourly
basis , each invoice must also include , for each day Services were provided :
a . The name and title of each individual or subconsultant providing
Services ;
b. A succinct summary of the Services performed by each individual
or subconsultant;
c. The time spent by each individual or subconsultant providing
those Services , in 30 minute increments ;
d . The applicable hourly billing rate or subconsultant charge and
payment due ;
e . An itemized list with amounts and explanation for all permitted
reimbursable expenses .
2 . Rates and Receipts: All hourly rates and reimbursable expenses must
conform to the City-approved rates set forth in Exhibit C , which will be in
effect for the entire Term of the Agreement. Each invoice must attach
legible , dated receipts for all Reimbursable Expenses .
5. TIME IS OF THE ESSENCE:
Time is of the essence for the performance of all Services required under this Agreement and
for all of Design Professional 's duties under this Agreement. Design Professional must at all
times have sufficient , qualified staff or subconsultants assigned to timely provide all Services
under this Agreement. Design Professional must take appropriate measures to avoid delay of
Project completion , including , but not limited to , prompt submission of deliverables and any
required revisions , and prompt responses to City or contractor requests , including , but not
limited to , requests for information , substitution requests and change order requests . Failure to
comply with the schedule requirements or failure to timely submit deliverables or provided
responses as specified under this Agreement may be deemed a material breach of this
Agreement.
6. STANDARD OF CARE:
All Services must be provided in a manner that meets or exceeds the standard of care
applicable to the same type of design professionals performing similar work in the San
Francisco Bay Area . Services may only be performed by qualified and experienced personnel or
subconsultants who are not employed by the City and who do not have any contractual
City of Cupertino
Too le Design Group
For Pedestrian Transportation Pl a n U pd a te
Page 3 of 25
relationship with City , with the exception of this Agreement. All Services provided under this
Agreement , including authorized Additional Services , must be performed as specified to the
City 's reasonable satisfaction .
7. ERRORS AND OMISSIONS:
Design Professional is solely responsible for all of its or its subconsultants ' errors and omissions
and must promptly correct any and all such errors and omissions at its sole expense . Design
Professional must also take appropriate measures to avoid or mitigate any delay, liability or
costs resulting from any such errors or omissions . This provision survives expiration or
termination of this Agreement.
8. PROJECT COORDINATION:
A. City Project Manager. The City's authorized delegee , Julie Chiu, will be the
City's representative for all purposes under this Agreement ("City Project Manager") with
authority to oversee the progress and performance of Services under this Agreement. The City
reserves the right to replace or provide a substitute City Project Manager at any time , and
without prior notice to the Design Professional.
B. Design Professional Project Manager. Design Professional will assign a single
Project Manager (the "DP Project Manager"), subject to City approval , with authority to receive
and act on directions from the City and responsibility for the progress and performance of
Services under this Agreement. The designated DP Project Manager is Brooke DuB ose. If a
substitute or replacement DP Project Manager is required for any reason , the City must be
notified of the need as soon as possible , Design Professional 's designation of the individual
proposed to serve as the substitute or replacement will be subject to the City's prior written
approval. Design Professional is not entitled to compensation for the time required for the
substitute or replacement DP Project Manager to obtain sufficient knowledge of the required
Services to fully assume the former DP Project Manager's responsibilities .
C. Communication and Coordination. Design Professional is responsible for
coordinating the efforts of Design Professional 's subconsultants or subcontractors providing
Services for this Agreement. Design Professional must also coordinate its Services to the extent
reasonably possible , with other City employees or consultants assigned to the Project. Design
Professional is responsible for ensuring that the City Project Manager is regularly updated as to
the progress or status of the Services , including , but not limited to , participation in meetings or
compliance with reporting requirements specified in Exhibit A. Design Professional has an
affirmative obligation to promptly notify the City Project Manager of any significant problems or
concerns as they arise in order to enable timely resolution or mitigation of any such problems .
Design Professional must promptly respond to the City Project Manager's inquiries regarding
the Services .
9. HOLD HARMLESS:
A. Indemnity Obligations Subject to Civil Code Section 2782.8. Design
Professional will , to the fullest extent allowed by law, with respect to all Services performed in
connection with the Agreement , indemnify, defend , and hold harmless the City and its officers ,
officials, agents , employees and volunteers (collectively , the "Indemnified Parties ") from and
against any and all liability , claims , actions , causes of action or demands whatsoever against
City of Cupertino
Too le Des ig n Gro up
For P edes tri a n Tran s pm1a ti o n Pl a n U pd a te
Page 4 of 25
any of them , including any injury to or death of any person or damage to property or other
liability of any nature (collectively , "Liability "), that arise out of, pertain to , or relate to the
negligence , recklessness , or willful misconduct of Design Professional or Design Professional 's
employees , officers , officials , agents or subconsultants . Such costs and expenses shall include
reasonable attorney fees for legal counsel of City 's choice , expert fees and all other costs and
fees of litigation . Design Professional is not obligated under this Agreement to indemnify City to
the extent that any Liability is caused by the sole or active negligence or willful misconduct of
any of the Indemnified Parties . In addition to its indemnity obligations, Design Professional will
provide its immediate and active cooperation and assistance to the City , at no additional cost to
the City , in analyzing , defending , and resolving such Liability.
B. Claims For Other Liability. For all liabilities other than those included within
paragraph (A) above , Design Professional will , to the fullest extent allowed by law , indemnify ,
defend , and hold harmless the Indemnified Parties against any and all liability , claims , actions ,
causes of action or demands whatsoever from and against any of them , including any injury to
or death of any person or damage to property or other liability of any nature , that arise out of,
pertain to , or relate to the performance of this Agreement by Design Professional or Design
Professional's employees , officers , officials , agents or subconsultants . Such costs and
expenses shall include reasonable attorney fees for legal counsel of City 's choice , expert fees
and all other costs and fees of litigation . Design Professional will not be obligated under this
Agreement to indemnify City to the extent that the damage is caused by the sole or active
negligence or willful misconduct of the Indemnified Parties .
C. Claims Involving Intellectual Property. In addition to the obligations set forth in
paragraphs (A) and (8) above , Design Professional will indemnify , defend , and hold the
Indemnified Parties harmless from and against any claim in which an alleged violation of
intellectual property rights , including but not limited to copyright or patent rights , arises out of,
pertains to , or relates to Design Professional 's negligence , recklessness or willful misconduct
under this Agreement. Such costs and expenses will include reasonable attorney fees for legal
counsel of City 's choice , expert fees and all other costs and fees of litigation .
D. Survival. The requirements of this section survive expiration or termination of this
Agreement.
10 . INSURANCE:
On or before the commencement of the Term of this Agreement , Design Professional must
furnish City with certificates showing the type , amount, effective dates and dates of expiration of
insurance coverage required in this section. Such certificates, which do not limit Design
Professional's indemnification obligations , must also contain substantially the following
statement: "If any of the above insurance covered by this certificate is canceled before the
expiration date thereof, the insurer affording coverage will provide 30 days advance written
notice to the City of Cupertino , Attention: City Manager ." Design Professional will maintain in
force at all times during the performance of this Agreement all insurance coverage required by
this Agreement with an insurance company that is acceptable to City and authorized to do
insurance business in the State of California . Design Professional must also submit
endorsements with the certificates naming the City as additional insured in relation to the
commercial general liability and commercial automobile liability policies , as further specified
below .
City of Cuperti no
Too le Design Group
For Pedestri a n Transpo11ation Plan Up d ate
Page 5 of 25
A. Coverage. Design Professional must maintain the following insurance coverage :
1. Workers' Compensation:
Statutory coverage as required by the State of California . If Design
Professional is self-insured , it must provide its duly authorized Certificate
of Permission to Self-Insure.
2 . Liability:
Commercial general liability coverage in the following minimum limits :
Bodily Injury: $500 ,000
each occurrence
$1,000 ,000
aggregate -all other
Property Damage : $100 ,000 each occurrence
$250 ,000 aggregate
If submitted , combined single limit policy with aggregate limits in the
amounts of $1 ,000 ,000 will be considered equivalent to the required
minimum limits shown above .
3 . Automotive:
Commercial automotive liability coverage for owned , non-owned and
hired vehicles , in the following minimum limits :
Bodily Injury: $500 ,000 each occurrence
Property Damage : $100 ,000 each occurrence
or
Combined Single Limit: $500 ,000 each accident
4 . Professional Liability:
Professional liability insurance which includes coverage for the
professional acts , errors and omissions of Design Professional in the
amount of at least $1 ,000 ,000 per claim and in the aggregate . The
professional liability insurance must include prior acts coverage, which
must remain in effect for four years following the earlier of expiration or
termination of the Term of this Agreement.
B. Subrogation Waiver. Each required policy must include an endorsement that
the insurer waives any right of subrogation it may have against the City or the City 's insurers.
Design Professional agrees that in the event of loss due to any of the perils for which it has
agreed to provide insurance , Design Professional will look solely to its insurance for recovery .
C. Failure to Comply . If Design Professional at any time during the Term of this
Agreement fails to secure or maintain the required insurance , City may obtain or maintain the
insurance in the Design Professional's name or on behalf of the Design Professional and will be
compensated by the Design Professional for the costs of the insurance premiums at the
maximum rate permitted by law and computed from the date written notice is received that the
premiums have not been paid .
D. Additional Insured Endorsements. City , its City Council , boards and
commissions , officers , officials , employees , agents and volunteers must be named as additional
City of Cupertino
Too le Des ig n G ro up
For Pe d estrian Tran s po rt ati o n Pl a n U pd ate
Page 6 of 25
insureds under all insurance coverages , except any worker 's compensation and professional
liability insurance , required by this Agreement. Any additional insured will not be held liable for
any premium , deductible portion of any loss , or expense of any nature on this policy or any
extension thereof. Any other insurance held by an additional insured will not be required to
contribute anything toward any loss or expense covered by the insurance required under this
Agreement.
E. Sufficiency of Insurance. The insurance limits required by City are not
represented as being sufficient to protect Design Professional. Design Professional is advised
to confer with Design Professional's insurance broker to determine adequate coverage for
Design Professional.
11. INDEPENDENT CONTRACTOR:
City and Design Professional intend that the relationship between them created by this
Agreement is that of owner-independent contractor . The manner and means of providing the
Services are under the control of Design Professional , except to the extent they are limited by
statute , rule or regulation and the express terms of this Agreement. No civil service status or
other right of employment will be acquired by virtue of Design Professional's performance of the
Services. None of the benefits provided by City to its employees , including , but not limited to ,
unemployment insurance , workers ' compensation plans , vacation and s ick leave , are available
from City to Design Professional , its employees or agents . Deductions will not be made for any
state or federal taxes , FICA payments , PERS payments , or other purposes normally associated
with an employer-employee relationship from any payments due to Design Professional.
Payments for the above items , if required , are the responsibility of Design Professional.
12. SUBCONSULTANTS:
Unless prior written consent from City is obtained , only those individuals and subconsultant s
whose names are included in this Agreement , including the Exhibits hereto , may provide
Services under this Agreement. Design Professional must require all of its subconsultants
providing Services under this Agreement to comply with the terms and conditions of this
Agreement. Any subconsultants employed by Design Professional must be required to furnish
proof of workers ' compensation insurance and must also be required to carry general ,
automobile and professional liability insurance in reasonable conformity to the insurance
required for Design Professional.
13. IMMIGRATION REFORM AND CONTROL ACT CIRCA):
Design Professional assumes any and all responsibility fo r verifying the identity and
employment authorization of all of its employees performing the Services , pursuant to all
applicable IRCA or other federal , or state laws , rules or regulations . Design Professional will
indemnify and hold City harmless from and against any loss , damage , liability , costs or
expenses arising from any noncompliance with this section by Design Professional.
14. NON -DISCRIMINATION:
Consistent with City's policy that harassment and discrimination are unacceptable employer or
employee conduct , Design Professional agrees that harassment or discrimination directed
toward a job applicant, an employee , a City employee , or any other person , by Design
City of Cupertino
Too le D es ig n Gro up
For Pe d es tri a n Tran s po rt ati o n Pl a n Upd at e
Page 7 of 25
Professional or Design Professional's employees or subconsultants on the basis of race ,
religious creed , color , national origin , ancestry , handicap , disability , marital status , pregnancy ,
sex , age , sexual orientation , or any other protected classification will not be tolerated . Any
violation of this provision by Design Professional , its employees , subconsultants or agents
constitutes a material breach of this Agreement , and grounds for termination for cause .
15. PROHIBITION AGAINST TRANSFERS:
Design Professional will not assign , sublease , hypothecate , or transfer this Agreement , or any
interest therein , directly or indirectly, by operation of law or otherwise , without prior written
consent of City . Any attempt to do so without City 's consent will be null and void , and any
assignee , sublessee , hypothecate or transferee will acquire no right or interest by reason of any
attempted assignment , hypothecation or transfer. The sale, assignment , transfer or other
disposition of any of the issued and outstanding capital stock of Design Professional , or of the
interest of any general partner or joint venturer or syndicate member or cotenant , if Design
Professional is a partnership or joint venture or syndicate or cotenancy , which results in
changing the control of Design Professional as a legal entity , will be construed as an
assignment of this Agreement. Control means fifty percent (50%) or more of the voting power of
the business entity .
16. PERMITS AND LICENSES:
Design Professional , at its sole expense , must obtain and maintain during the term of this
Agreement , all appropriate permits, certificates and licenses including , but not limited to , a City
Business License that may be required in connection with the performance of the Services .
17 . WORK PRODUCT:
A. Property Rights . Any interest (including copyright interests) of Design
Professional or its subconsultant(s) in any work product , document , report , draft , memoranda ,
map , record , plan , drawing , specification and other deliverable , in any medium (collectively ,
"Work Product"), which has been prepared or created by Design Professional or its
subconsultant(s) pursuant to or in connection with this Agreement, will be the exclusive property
of City . No Work Product, information or other data given to or prepared , created, or assembled
by Design Professional or its subconsultant(s) pursuant to this Agreement may be made
available to any individual or organization by Design Professional or its subconsultant(s) without
prior written approval by City . All provisions of this section survive expiration or term ination of
this Agreement.
B . Copyright. To the extent perm itted by Title 17 of U.S . Code , all Work Product
prepared or created under this Agreement is deemed works for hire and all copyrights in such
Work Product will be the property of City . In the event that it is ever determined that any Work
Product prepared or created by Design Professional or any subconsultant under this Agreement
are not works for hire under federal law , Design Professional hereby assigns to City all
copyrights to such Work Product when and as created. Subject to City 's prior written approval ,
Design Professional may retain and use copies of such Work Product for reference and as
documentation of its experience and capabilities and in its promotional materials . With respect
to Design Professional 's standard details , Design Professional may retain the copyright , but
grants to City a perpetual non-exclusive license to use such details in connection with the
Services.
City of Cupertino
Too le D es ig n Gro up
For P ede stri a n Tran s po rt ati o n Pl a n U pdate
Page 8 of 25
C. Patents and Licenses. Design Professional must pay any and all royalties or
license fees required for authorized use of any third party intellectual property , including , but not
limited to , patented , trademarked , or copyrighted intellectual property that it selects for
incorporation into the Services or Work Product provided under this Agreement.
D. Re-Use of Work Product. Without limiting any other City right to any of the
Work Product prepared or created by Design Professional or its subconsultants , and subject to
the limitations of law, all Work Product prepared under this Agreement may be used or modified
by the City or its authorized agents in execution or implementation of:
1. The Services for which Design Professional was hired ;
2. Completion of the Services by others ;
3. Subsequent additions to the Services ; and/or
4 . Other City projects .
E. Deliverables and Format. Electronic and hard copies of Design Professional 's
Work Product will constitute the Project deliverables . Plans must be in CAD and PDF formats ,
and unless otherwise specified , other documents must be in Microsoft Office applications and
PDF formats . All written Work Product required to be provided by this Agreement (other than
large-scale architectural plans and similar items) must be printed on recycled paper and copied
on both sides of the paper except for one original , which must be single-sided .
18. RECORDS:
Design Professional must maintain complete and accurate records with respect to sales , costs ,
expenses , receipts and other such information required by the City that relate to the
performance of Services under this Agreement. Design Professional must maintain adequate
records of Services provided in sufficient detail to permit an evaluation of the Services. All such
records must be maintained in accordance with generally accepted accounting principles and
must be clearly identified and readily accessible . Design Professional must provide free access
to such books and records to the City or its agents at all times during Design Professional 's
normal business hours . Design Professional must give the City or its agents the right to examine
and audit those items , and to make transcripts or copies as necessary , and to inspect all work ,
data , documents, proceedings and activities related to this Agreement. Such records , together
with supporting documents , must be kept separate from other documents and records which are
unrelated to this Agreement and must be maintained for a period of three years after receipt of
final payment from the City .
If supplemental examination or audit of the records is necessary due to concerns raised by
City's preliminary examination or audit of records , and the City 's supplemental examination or
audit of the records discloses a failure to adhere to appropriate internal financial controls , or
other breach of contract or failure to act in good faith , then Design Professional must reimburse
City for all reasonable costs and expenses associated with the supplemental examination or
audit. The requirements of this section survive expiration or termination of this Agreement.
19. NOTICES:
All notices , demands , requests or approvals to be given under this Agreement must be given in
writing and will be deemed served when delivered personally; or on the second business day
City of Cupertino
Too le D esig n Group
For Ped es trian Tran s portation Pl a n U pd ate
Page 9 of 25
after the deposit thereof in the United States Mail , postage prepaid , registered or certified ; or
upon confirmation of delivery by a reputable overnight delivery service .
A. To City. All notices , demands , requests , or approvals from Design Professional
to City must be addressed to City at:
City of Cupertino
10300 Torre Ave .
Cupertino CA 95014
Attention: Julie Chiu
B. To Design Professional. All notices , demands , requests , or approvals from City
to Design Professional must be addressed to Design Professional at: <complete with name ,
address , and contact person for Design Professional>
Toole Design Group LLC
8484 Georgia Ave , Suite 800
Silver Spring , MD 20910
Attention : Julie Albright
CC :
Toole Design Group LLC
2120 University Avenue
Berkeley , CA 94 704
Attention : Brooke DuBose
20. TERMINATION:
A. Termination for Convenience. City may , at any time , acting in its sole
discretion and without cause , te rminate this Agreement for convenience by giving written notice
to Design Professional at least seven days before the effective date of the termination . If the
Agreement is terminated pursuant to this paragraph , the City will compensate Design
Professional for all Services satisfactorily performed prior to the effective date and time of the
termination , in accordance with this Agreement.
B. Termination for Cause. If Design Profess ional fails or refuses to perform any of
its duties under this Agreement at the time and in the manner required , Design Professional will
be deemed in default of this Agreement. If the default is not cured or d iligently attempted to be
cured by Design Professional within the time specified in the City 's written notice of default, or if
the Design Professional has otherwise materially breached the Agreement , the City may
terminate the Agreement for cause by giving written notice to Des ign Professional at least seven
days before the effective date of the termination , unless otherwise specified in the written notice
of default.
C. Duties upon Termination. If the Agreement is terminated , whether for
convenience or cause , within seven days of the effective date of the termination , Design
Professional must promptly deliver to City copies of all Work Product, deliverables , or
documents prepared by Design Profess ional under this Agreement, including both print and
electronic versions. Full compliance with this requirement is a condition precedent to final
payment following termination . This paragraph survives termination of the Agreement.
City of Cupertino
Too le Des ig n Gro u p
For Pe d es tria n Tran sportatio n Pl a n U pd a te
Page 10 of 25
21. LEGAL REQUIREMENTS:
Design Professional must comply with all applicable local, state or federal laws , rules and
regulations , and all ordinances , rules and regulations enacted or issued by City . In addition , if
any of the Services provided under this Agreement are subject to prevailing wage requirements
under Labor Code Section 1720 et seq ., the following provisions apply to those Services :
A. Prevailing Wages. To the extent applicable , Design Professional must comply
with the City 's Labor Compliance Program and all other requirements set forth in Labor Code
section 1770 et seq.
B. Working Day. To the extent applicable, Design Professional must comply with
California Labor Code Section 1810 , et seq. which provides that work performed by employees
of contractors in excess of 8 hours per day , and 40 hours dur ing any one week , must be
compensated as overtime , at not less than 1 ½ t imes the basic rate of pay .
C. Payroll Records. To the extent applicable , Design Professional must comply
with California Labor Code Section 1776 which requires certified payroll records be maintained
with the name , address , social security number, work classification , straight time and overtime
hours worked each day and week , and the actual per diem wages paid to each journeyman ,
apprentice , worker , or other employee employed by him or her in connection with this
Agreement. The payroll records must be made available for inspection as provided in
California Labor Code Section 1776 .
D. Apprentices. To the extent applicable , Design Professional must comply with
California Labor Code Section 1777 .5 regarding apprentices.
22. DISPUTE RESOLUTION:
This Agreement will be interpreted under and enforced by the laws of the State of California
excepting any choice of law rules which may direct the application of laws of another
jurisdiction. The Agreement and obligations of the parties are subject to all valid laws , orders ,
rules, and regulations of the authorities having jurisdiction over this Agreement (or the
successors of those authorities). Any suits brought pursuant to this Agreement must be filed
with the Superior Court for the County of Santa Clara , State of California , and no other place . If
the parties engage in arbitration to resolve a dispute relating to this Agreement, the arbitrator's
award must be supported by law and substantial evidence , and must include detailed written
findings of law and fact. This section survives expiration or termination of the Agreement.
23. ATTORNEY FEES:
If the City initiates a legal action, including a complaint or cross-complaint , arising out of, relating
to or seeking the interpretation or enforcement of the terms of this Agreement, the prevailing
party will be entitled to reasonable attorney fees and costs , including the attorney fees and costs
for any arbitration, appeal , or enforcement of judgment. This attorney fee provision does not
apply to legal actions initiated by the Design Professional. This section survives expiration or
termination of the Agreement.
City of Cupertino
Toole Design Group
For Pedestrian Transportation Plan Up dat e
Page 11 of 25
24. ADVERTISEMENT:
Design Professional may not post , exhibit , display or allow to be posted , exhibited , displayed
any signs , advertising , posters or cards of any kind on City property performed under this
Agreement without prior written approval from the City .
25. WAIVER:
A waiver by City of any breach of any term , covenant, or condition contained herein will not be
deemed to be a waiver of any subsequent breach of the same or any other term , covenant , or
condition contained herein , whether of the same or a different character.
26. THIRD PARTY BENEFICIARIES:
There are no intended third party beneficiaries of this Agreement.
27 . RECITALS:
The parties agree that the above recitals , which are made part of this Agreement, are true and
correct.
28. IN T EGRATED AND AMENDMENT:
This Agreement represents the full and complete understanding of every kind or nature
whatsoever between the parties hereto , and all preliminary negotiations and agreements of
whatsoever kind or nature are merged herein . No verbal agreement or implied covenant will be
held to vary the provisions hereof. Any modification of this Agreement will be effective only by
written instrument signed by authorized representatives for both City and Design Professional. If
any provision of this Agreement is determined to be illegal , invalid , or unenforceable by a court
of competent jurisdiction , all remaining provisions will remain in full force and effect.
29. CONFLICT OF INTEREST:
Design Professional warrants that it is not a conflict of interest for Design Professional to
perform the Services required by this Agreement. Design Professional may be required to fill
out a conflict of interest form if the Services provided under this Agreement require Design
Professional to make certain governmental decisions or serve in a staff capacity as defined in
Title 2 , Division 6 , Section 18700 of the California Code of Regulations .
30. GIFTS:
Design Professional is familiar with City 's prohibition against the acceptance of any gift by a City
officer or designated employee , as set forth in City Administrative Procedures . Design
Professional agrees not to offer any City officer or designated employee any gift prohibited by
the Administrative Procedures . Offering or giving a prohibited gift constitutes a material breach
of this Agreement by Design Professional. In addition to any other remedies City may have in
law or equity , City may terminate this Agreement for cause as provided in Section 20 of this
Agreement.
City of Cupertino
Too le D esig n Gro up
For P e d es tria n Tran s po rt at io n Pl a n U pd ate
Page 12 of 25
31. INSERTED PROVISIONS:
Each provision and clause required by law to be inserted into the Agreement is deemed to be
enacted herein, and the Agreement will be read and enforced as though each were included
herein . If through mistake or otherwise , any such provision is not inserted or is not correctly
inserted, the Agreement will be amended to make such insertion on application by either party .
32. EXECUTION:
The person executing this Agreement on behalf of the Design Professional represents and
warrants that the Design Professional has full right , power , and authority to enter into and carry
out all actions contemplated by this Agreement and that he or she is authorized to execute this
Agreement, which constitutes a legally binding obligation of Design Professional. This
Agreement may be executed in counterparts , each one of which is deemed an original and all of
which , taken together , constitute a single binding instrument.
33. HEADINGS:
The headings in this Agreement are for convenience only , are not a part of the Agreement and
in no way affect , limit or amplify the terms or provisions of this Agreement.
City of Cupertino
Too le Des ig n G ro up
[Signatures on following page.]
For P ed e stria n T ra n s po rt ati o n Pl a n Upd at e
Page 13 of 25
IN WITNESS WHEREOF, the parties have caused the Agreement to be executed .
DESIGN PROFESSIONAL
Toole Design Group LLC
Title President
Date November 15, 2016
Tax I.D . No.: 05-0545429
Address: 8484 Georgia A venue,
Suite 800
Silver Spring, MD 20910
City of Cupertino
Toole Design Group
For Pedestrian Transportation Plan Update
CITY OF CUPERTINO
A Municipal Corporation
By ~~
Tim ~r of Public Works
Date l l /.i 7 (/ (., I ,
APPROVED AS TO FORM :
. )qUt W Randolph Stevenson Hom, City Attorney
ATTEST:
~(~ /1· 2,(,((,,
Grace Schmidt, City Clerk
Contract Amount: ~ l D 3, ':t?t) · 0d
AccountNo.: 4-2,..o.4t(j. 03°1 ZJw.~o~
-"'5T O I '1 • D 2-. D2-
Page 14 of 25
EXHIBIT A
SCOPE OF SERVICES
The requirements for Basic Services are set forth in this Exhibit A , including general
requirements and specific Tasks .
Task A. Project Coordination and Management
TASK A. I. K ICKOFF MEETING
Toole Design Group (CONSUL TANT) will convene and facilitate a kickoff meeting for the
Pedestrian Transportation Plan with the City of Cupertino to review the project's objectives ,
scope of work and schedule . CONSUL TANT will also discuss the Community Outreach Plan
(Task B) and identify stakeholders as well as institutional issues that should be addressed .
TASK A.2 . REV ISE SCOPE, SCHEDULE AND BUDGET
CONSUL TANT will revise the Final Scope of Work , Schedule and Budget (FSSB). The revised
work plan will include the nature and details of all the changes , as well as the date of revision and
title.
TASK A.3. PROJECT TEAM MEETINGS AND ONGOING PROJECT MANAGEMENT
CONSUL TANT Project Manager will schedule biweekly coordination calls (as needed) with City
staff to review ongoing work and discuss upcoming tasks . Up to three meetings will be held in
person at key milestone dates to discuss the project status in greater depth , and will include
relevant materials to facilitate the discussion .
In addition to regular scheduled communication , CONSUL TANT will prov ide monthly status
reports that document the status of the work . Throughout the project , each deliverable will be
reviewed for Quality Assurance/Quality Control before submittal to ensure that they meet or
exceed the City's expectations .
Task A. Deliverables
• Kickoff meeting agenda, facilitation and summary notes
• FSSB , if any significant changes are required or requested
• Meeting materials (including agenda) for project team meetings (3)
• Ongoing project coordination calls
• Written monthly project reports
Task B. Community Outreach and Citizen Engagement
TASK B. I . PUBLIC WORKSHOPS
Public input will be solicited at three phases of the planning process , as described below. For
each public workshop , CONSUL TANT Will develop agendas , presentations and meeting
materials. CONSUL TANT will supply meeting materials (maps , handouts , presentations , etc .) and
provide staff to support the open house stations and/or small group activities . CONSUL TANT will
also prepare summary notes for each public workshop .
Ph ase I : Nee ds Assessm e nt -CONSUL TANT will facilitate an Open House style public meeting to
introduce the Pedestrian Transportation Plan Update and to gather public input about the plan
City of Cupertino
Too le Design Group
For Pedestrian Tra nspo 11 ati o n Plan Upd ate
Page 15 of 25
goals and objectives , important destinat ions that should be bette r serviced by walking facilities ,
and perspectives regarding safety , traffic , driver, pedestrian and cyclist behavior , underserved
constituencies , and engineering , enforcement , encouragement and education needs.
Phase 2: Review of the Draft Pedestrian Tran sportation Plan Update Report -CONSUL TANT will facilitate a
public workshop to review the draft policies , recommendations and prioritization criteria .
Phase 3: Review of Final Pedestri an Transportation Pl an Upd ate Report -CONSUL TANT will facilitate
public rev iew and engagement on the final Master Plan via a final public meeting.
TASK B.2 . PRESENTATIONS TO BICYCLE PEDESTRIAN COMMISSION
In addition to the public workshops , CONSUL TANT will present the status of the Pedestrian
Transportation Plan Update to the Bicycle Pedestrian Commission at up to three (3) meetings .
The initial meeting will include the development of a draft project vision statement for the plan that
is consistent with existing plans and policies . CONSUL TANT will refine and finalize the
statement.
The Outreach reach will further detail out the content of the subsequent meetings . CONSUL TANT
will prepare meeting materials (including agendas) and summary meeting notes . Meetings with
the Commission will be schedule in advance of each public workshop to vet ideas and solic it
strategic guidance on the Plan.
TASK B.3. PRESENTATION TO CITY COUNCIL
CONSUL TANT will present a Draft Resolution in support of the Final Pedest rian Plan Update for
the City Council to approve . CONSULTANT will present the Final Pedestrian Tra nsportation
Plan Update to City Council at one (1) meeting .
TASK B.4 . ONLINE OUTREACH -INTERACTIVE MAP
In addi t ion , we will provide an onl ine WikiMap to supplement our conventional public outreach .
TDG was a co -creator of this web-based interactive mapping platform and has cont inued to be a
major contributor to its ongoing improvement. The focus of the WikiMap will be identification of
key walking destinations and key gaps in the existing of pedestrian facilities , including
hazardous crossing locations . Members of the public , local staff, business owners and other
interested users will be able to identify destinations , obstacles , challenges and opportunities
throughout the City . The data received will be integrated into our map analysis and will inform
and support the development of the draft pedestrian network.
Task B Deliverables
• Meeting materials (including agendas), facilitat ion and summary notes for public
workshops (3) and Bicycle Pedestrian Commission meetings (3)
• Draft Reso lution to be presented and adopted by City Council at Council Meeting
• Online interactive map
Task C. Analysis of Policy Framework
TASK C.I . REVIEW OF EXISTING PLANS AND POLICIES
CONSUL TANT will collect and analyze the City 's existing plans and policies , review concepts
and policies from comparable communities and from national organizations , and review relevant
Legislation that might affect the implementation of the Pedestrian Transportation Plan Update .
City of Cupert ino
Too le Des ig n Gro up
For P ed es tri a n Tran sportat io n Pl a n U pd ate
Page 16 of 25
Existing plans and policies include but are not limited to :
• Cupertino General Plan/Community Vision 2015 -2040
• Cupertino Municipal Code
• Cupertino ADA Transition Plan
• 2002 Cupertino Pedestrian Transportation Plan
• Heart of the City Specific Plan
• North Vallco Master Plan
• South Vallco Master Plan
• South Vallco Connectivity Plan
• Cupertino Bicycle Transportation Plan
• Joint Cities Stevens Creek Trail Feasibility Study
• Santa Clara County General Plan
• Santa Clara Valley Transportation Authority County Wide Bicycle Plan
• VTA Valley Transportation Plan 2040
• VTA Union Pacific Rail Trail Feasibility Study
• MTC Regional Bicycle Plan
• Plan Bay Area
CONSULT ANT will review planned projects including curb ramps , mid block crosswalks and
capital improvement projects to identify opportunities for coordination during Pedestrian Plan
implementation.
CONSUL TANT will also provide support to City staff and the Bicycle Pedestrian Commission to
develop a long-range vision statement for Cupertino pedestrian planning consistent with existing
plans and policies .
CONSUL TANT will summarize the findings from this task in a technical memorandum .
Task C Deliverables
• Technical memorandum summarizing existing plans , policies and legislation , and
coordination opportunities for the Pedestrian T ransportat ion Plan Update . A Vision
Statement for the Plan Update will also be included in the memo .
Task D. Analysis of Existing Conditions and Collisions
The purpose of Task D is to compile data and evaluate walking conditions throughout
Cupertino . This will involve a substantial review and analysis of existing data sources , survey
and focused data collection in areas with known challenges .
TASK D.I. SURVEY
CONSULTANT will develop and administer a community survey to assess pedestrian demand and
awareness and access constraints . The survey will include questions related to current areas of
deficiency; public awareness of pedestrian safety issues; knowledge and opinion of existing
conditions for pedestrian travel ; and desirable items for inclusion in the plan . The expected
results of this task will be an understanding of who , why and where people are walking in
Cupertino. The survey results will illustrate the needs of residents and will be documented in a
short report or series of graphics.
City of Cupertino
Too le D es ig n Gro up
For P ed estr ia n Tran s portatio n Pl a n U pd ate
Page 17 of 25
The survey will be posted online and distributed through email lists , local advocacy networks ,
public health groups and others to draw responses from people who regularly walk and who
care about pedestrian needs within Cupertino .
TASK D .2. INVENTORY OF EXISTING FACILITIES
CONSUL TANT will obtain and create an inventory of pedestrian data available. Data that will be
sought for the inventory includes:
• Existing and planned trails and greenways
• Sidewalk and curb ramp data
• Marked pedestrian crossings and traffic signal locations
• Planned pedestrian improvements
• Street centerlines and number of lanes
• Pedestrian counts
• Traffic volumes
• Posted speed limits
• Existing and future land use
• Parks , open space, and other recreational facilities
• School locations
• Bus routes and stops
• Activity centers and other destinations
To generate baseline data on pedestrian activity , CONSUL TANT will use pedestrian count data
and Census and National Household Travel data as detailed in Task D.4 .
CONSUL TANT will develop a series of GIS maps illustrating this data . Relevant information
gathered from site visits (Task D.5) and the online survey and mapping as part of Community
Outreach activities (Task 8) will also be incorporated into this task. Maps will include a map of
pedestrian traffic control devices and a map of major trails and paths . CONSULTANT will
identify pedestrian focus areas and key issues and opportunities in a technical memorandum .
TASK D .3. COLLISION ANALYSIS
Using the UC Berkeley Transportation Injury Mapping System (TIMS), CONSUL TANT will
develop a citywide map of pedestrian crashes, identifying severe injuries and fatalities . The
integrity of the available data will be assessed to determine the degree to which a deeper analysis
of crash factors could be used to identify which pedestrian countermeasures may be most
effective in the city . CONSULTANT will identify any pedestrian collision patterns and initial
recommendations for countermeasures in a technical memorandum .
TASK D.4 . PEDESTRIAN COUNTS
CONSUL TANT will conduct pedestrian counts at up to six count locations for four hours per day
on three subsequent days . If City staff and/or a small group of volunteers are available to
provide additional staff support, CONSUL TANT will train and oversee a larger number of count
locations up to the budget available for this task . CONSUL TANT will also provide template
materials for the City to conduct ongoing counts on an annual or biannual basis . If available for
the Cupertino area in sufficient detail , national data sources from the Census and National
Household Travel Survey can be used in conjunction with local counts to develop a more
complete picture regarding pedestrian activity in Cupertino . This data , in addition to the count
data , will constitute the baseline data needed to gauge and measure future impacts and
successes of the Pedestrian Transportation Plan Update and to measure future reductions in
City of Cupertino
Toole Des ig n Group
For P ede strian Tran s portat io n Plan U pd ate
Page 18 of 25
GHG emissions. CONSUL TANT will summarize the pedestrian count data in a technical
memorandum .
TASK D .S. FIELD REVIEW AND WALK AUDITS
CONSUL TANT will conduct a citywide field analysis of pedestrian conditions to obtain a general
overview of pedestrian conditions in popular walking areas of the city , and to identify key gaps in
the pedestrian network . During field work , CONSUL TANT will assess walking conditions along the
roadway as well as at intersections . Major maintenance and streetscape improvement needs will
be noted . Although this project will not include a complete inventory of ADA needs , important
accessibility issues will be noted .
The field work may be conducted as an interactive walk or bicycle audit , with community
members , City staff or Council staff, and Bike Ped Commission members. The post-audit debrief
by group will be used to gather information from participants and begin to form the narrative
about existing conditions and desired improvements . During the debrief the team will begin to
identify specific infrastructure , operational , and programmatic changes to address the identified
concerns. CONSUL TANT will schedule the walk audits to coincide during the first phase of
outreach .
Task D Deliverables
• Technical memoranda documenting the community survey , summarizing existing
conditions , summarizing collision data/patterns and pedestrian counts
• Field review/walk audit prep , facilitation and summary findings
• Existing conditions maps , including :
• Pedestrian Traffic Control Devices Map
• Major Trails/Path Projects Map
• Pedestrian Collision Map
• Pedestrian Focus Areas and Destinations
Task E. Needs and Demand Analysis
TASK E.1. NETWORK DEVELOPMENT
CONSUL TANT will create maps showing the proposed citywide pedestrian network , identifying
proposed improvements. The analysis will consider safety needs , available right of way ,
connectivity and directness , barriers , multimode linkage and security . CONSUL TANT will
provide maps of proposed sidewalk and walkway alignment options (ultimate and interim , if
applicable), walkway improvements , crossings in need of improvement and any associated
structures , if needed . CONSUL TANT will summarize the recommended improvements in a
technical memorandum , identifying interim or near-term improvements well as longer-term and
opportunistic projects .
Task E Deliverables
• Technical memorandum identifying a citywide network (ultimate and interim , if
applicable) with detailed project list
City of Cupertino
Too le Design Group
For Pe destrian Transportation Plan Upd ate
Page 19 of 25
Task F. Implementation Strategy
TASK F. I . PRIOR IT IZATION, PH AS IN G AND COST EST IMATES
To help move the City toward implementation , CONSUL TANT will work with City staff to
prioritize projects into five-year bands through 2035 .
CONSUL TANT will use project-specific performance measures and relevant funding criteria to
help identify and weight prioritization criteria , and will run a data-driven prioritization process to
rank projects . Possible criteria include safety , demand , connectivity , equity and reduction in
vehicle-miles traveled or greenhouse gas emissions .
Pedestrian projects will be scored and ranked through the prioritization process that is
developed . This list will be dynamic and evolve over time as projects are implemented , priorities
shift and new opportunities arise. Projects may also be "bundled " by facility type , location (e .g .,
schools) and cost. CONSUL TANT will develop planning-level cost estimates for recommended
pedestrian projects as well as maintenance. CONSUL TANT will also identify potential grant
opportunities and funding sources for near-term projects .
TASK F.2. ENCOURAGEMENT AND EDUCATION PROGRAMS
CONSUL TANT will prepare recommendations for support programs and other efforts that build
on initiatives that are already underway , such as the City's new Safe Routes to School (SRTS)
program . Recommendations will be tailored to the community 's priorities and righ t-sized to the
City 's r esources and staff capacity , and may include pedestrian safety education , driver
education and awareness programs , employer incentives , walking route maps and other similar
programs . Where applicable , examples from other communit ies will be included in the
recommendations as a resource for the City . CONSUL TANT will also identify potential funding
sources for the proposed programs .
Task F Deliverables
• Technical memorandum summarizing project prioritization methodology , phasing ,
planning-level cost estimates and potential funding sources for pedestrian-related
improvements
• Technical memorandum summarizing proposed encouragement and education
programs as well as identification of potential funding sources for the new programs
Task G. Pedestrian Transportation Plan Update Report
TASK G. I . CREAT ION OF THE DRAFT AND FINAL PEDESTR IAN TRANSPORTAT ION UPDATE REPORT
As a final step , CONSUL TANT will develop a draft and final Pedestrian Transportation Plan ,
which will assemble key findings from technical memorandums developed through previous
tasks into a succinct , user-friendly report .
The draft Plan will be presented for review and comment by City staff, the Bicycle Pedestrian
Commission and the public , and will ultimately be adopted by the Cupertino City Council.
CONSUL TANT will complete up to two (2) rounds of revisions based on staff comments. After
the final round of revisions , CONSUL TANT will submit the Final Pedestrian Transportation
Update Report.
Task G Deliverables
City of Cupertino
Too le Des ig n Gro up
For P ed es t ria n Tran sportat io n P la n Up d ate
Page 20 of 25
• Draft Pedestrian Transportation Plan Update incorporating all technical memorandums in
electronic format (PDF and Microsoft Word)
• Final Pedestrian Master Plan Update incorporating all City staff comments electronically (PDF
and Microsoft Word) and hard copies (IO bound copies of document)
City of Cupertino
Too le Design Gro up
For Pedestria n Transportation Plan Update
Page 21 of 25
EXHIBIT B
SCHEDULE OF PERFORMANCE
This Schedule of Performance establishes the milestones for commencement and completion of
the Tasks for Basic Services as specified in Exhibit A, Scope of Services.
Task
A
B
C
D
E
F
City of Cupertino Pedestrian Plan Update
Schedule
Month
Nov Dec Jan Feb Mar
Project Coordination and Management
A. I Kick-off Meeting t~:
A.2 Revise Scope, Schedule and Budget 1,:,. A.3 Team Meetings "" .,·.
L ! -::~ r,p~-A.4 Project Management (ongoing) '.t?('. ~r: 1:;} }f 7t{
Community Outreach and Citizen Engagement
B. I Outreach Plan ".f J
B. I Public Workshops :-,+., •
B.2 Bike Ped Commission Meetings :~i IJt ,:·
B.3 City Council Meeting
B.4 Online Outreach ·.~~
Analysis of Policy Framework
C. I Review of Exist ing Plans and Policies 1, :+:t
Analysis of Existing Conditions and Collisions
D.I Survey
D.2 Inventory of Ex isting Facilities
D.3 Collision Analysis
D.4 Pedestrian Counts
D.S Field Review
Needs and Demand Analysis
E. I Network Development =
'• "-~
Implementation Strategy
Apr May Jun
;~.,;;· ~,:::;:. ,. ·.:., ¾?
rrr":':"'; '1;,,;_,_, ]) ~-(
.,,
~;'
I'<:°~·
F. I Prioritization, Phasing , Cost Estimates Ill F.2 Encouragement and Education
G Pedestrian Transportation Plan
G . I Draft and Final Report
+ Deliverables
City of Cupertino
Too le Des ig n Group
For Pe de strian Tran s po rtati o n Pl a n U pdate
~
Page 22 of 25
EXHIBIT C
COMPENSATION
Capitalized terms which are defined in the Agreement have the same meaning in this Exhibit C.
This Exhibit C on Compensation supplements the provisions of Section 4 of the Agreement on
Compensation , as further specified in Section 4.
1. BASIC SERVICES BUDGET SCHEDULE
The following budget schedule will be used to determine monthly compensation for Basic
Services based on the degree of completion , subject to confirmation and agreement by the City ,
and budget for each listed Task:
TASK TASK DESCRIPTION TASK BUDGET
A Project Coordination and Management $10 ,795
B Community Outreach and Citizen Engagement $21,752
C Analysis of Policy Framework $3,721
D Analysis of Existing Conditions and Collisions $33 ,389
E Needs and Demand Analysis $9 ,229
F Implementation Strategy $14 ,346
G Pedestrian Transportation Plan 15,488
Total for Basic Services : $108 ,720
Design Professional may not bill in excess of the Task Budget amount for any Task without prior
written authorization from the City . The City has the discretion , but not the obligation , to
reallocate the budgeted amounts for each Task , subject to the not to exceed limit specified in
Section 4 .
D Optional Payment Schedule (applies only if box is checked)
The following payment schedule will be used to determine compensation for monthly invoices
based on the degree of completion and budget for each listed Task, and , where applicable ,
separate milestones included within a Task :
City of Cupertino
Too le D es ig n Group
For P e d es trian T ra n s po rt ati o n Pl a n Update
Page 23 of 25
TASK# TASK (AND MILESTONE) DESCRIPTION PERCENT OF TASK BUDGET
A Project Coordination and Management 10 %
B Community Outreach and Citizen Engagement 20 %
C Analysis of Policy Framework 3 %
D Analysis of Existing Conditions and Collisions 31 %
E Needs and Demand Analysis 9 %
F Implementation Strategy 13 %
G Pedestrian Transportation Plan 14 %
2. HOURLY COMPENSATION FOR ADDITIONAL SERVICES
A. Hourly Rate Schedule. The City will compensate the Design Professional for
satisfactory performance of duly authorized Additional Serv ices which are subject to
hourly billing , based on the hourly rate(s) set forth below , but subject to the
compensation limits in Section 4 of the Agreement. The hourly rates are deemed to
include all costs including , salary , wages , benefits , taxes , insurance , and the like paid to
or on behalf of each individual providing the Services , and are also deemed to include
profit , overhead , vehicle , equipment and supply costs and the like . The hourly rates do
not include Reimbursable Expenses , which are addressed below and in Section 4 of the
Agreement. These hourly rates will remain in effect for the Term of the Agreement
unless changed by written amendment to the Agreement.
Design Professional Hourly Rates:
Principal-in-Charge
Project Manager/Planning Lead
Senior Engineer/Planner
Planner/Engineer/Designer
Planner/GIS/Graphics
$ 221
$ 206
$ 187
$ 127
$ 78
B. Reimbursable Expenses. The following are allowed Reimbursable Expenses for
authorized Additional Services compensated on an hourly basis (time and expenses),
subject to the compensation limits in Section 4 of the Agreement:
• Necessary subconsultant services
• Individual or multiple document reproductions that exceed 50 pages
• Drawing or bid set reproductions to the extent authorized by City
City of Cupertino
Too le Design Gro up
For P ed es t ria n T ra n sportati o n P la n U pd at e
Page 24 of 25
• Special software required by City specifically for the Project , excluding standard
software programs such as Microsoft Office suite applications (i .e . Word , Excel ,
PowerPoint, Project, etc .), Adobe Acrobat , or standard photo editing programs
• Necessary travel expenses to the extent allowed by City policy, with mileage
reimbursed per the current IRS standard mileage rate at the time of travel
• Safety equipment required by City policy or the Project scope of services
• Mass mailing notifications
• Special expenses for public meetings , such as refreshments , interpreters ,
security , valet parking , facility rental , tents or booths , easels , markers , paper, or
presentation equipment
City of Cupertino
Too le D es ig n Gro up
For P ed es tri a n Transpo rt ati o n Pl a n U pd a te
Page 25 of 25