CC 03-21-2017CUPERTINO
ROLL CALL
APPROVED MINUTES
CUPERTINO CITY COUNCIL
Tuesday, March 21, 2017
SPECIAL CITY COUNCIL MEETING
At 4:30 p.m. Mayor Savita Vaidhyanathan called the Special City Council meeting to order in
the City Hall Conference Room A, 10300 Torre Avenue.
Present: Mayor Savita Vaidhyanathan, Vice Mayor Darcy Paul, and Councilmembers Barry
Chang, Steven Scharf, and Rod Sinks.
Council went into closed session and reconvened in open session at 5:05 p.m. in the City Hall
Conference Room A, 10300 Torre A venue for commission interviews.
CLOSED SESSION
1. Subject: Conference with Legal Counsel-Existing litigation (Subdivision (a) of Gov't
Code Section 54956 .9); Name of Claimant: Gilbert Rosales; Claim No.: CPAB-547252
Mayor Vaidhyanathan announced that Council met in closed session and gave
direction to the claimant Gilbert Rosales and gave direction to s taff.
COMMISSION INTERVIEWS
2. Subject: Parks and Recreation Commission interviews
Recommended Action: Conduct Parks and Recreation Commission interviews
and make appointment for one unscheduled vacancy
Council conducted Parks and Recreation Commission interviews and appointed
Meenakshi Biyani to a partial term ending 1/30/19, and Yvonne Chao as 1st alternate
and Alicia Schober as 2nd alternate.
ADJOURNMENT
City Council MINUTES March 21, 2017
At 6:34 p .m. Mayor Vaidhyanathan adjourned the Special Meeting.
REGULAR CITY COUNCIL MEETING
ROLL CALL
At 6:50 p.m. Mayor Savita Vaidhyanathan called the Regular City Council meeting to order in
the Cupertino Community Hall Council Chamber, 10350 Torre Avenue.
Present: Mayor Savita Vaidhyanathan, Vice Mayor Darcy Paul, and Councilmembers Barry
Chang, Steven Scharf, and Rod Sinks.
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Presentation from the Santa Clara Valley Water District regarding the
Groundwater Rates Process
Recommended Action : Receive presentation from the Santa Clara Valley Water District
regarding the Groundwater Rates Process
Written communications for this item included a PowerPoint presentation.
Director of Public Works Timm Borden introduced Santa Clara Valley Water District
(SCVWD) Chief Financial Officer Darren Taylor who reviewed the SCVWD
Groundwater Rates Process via a PowerPoint presentation and answered questions from
Council.
The Mayor opened public comment and Luke Lang spoke. The Mayor closed public
comment.
Council received the presentation.
POSTPONEMENTS-None
ORAL COMMUNICATIONS
Ana talked about f the Vallco Citizens Advisory Committee (CAC).
Muni Madhdhipatla talked about pedes trian crossings on McClellan Road and Kim Street.
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City Council MINUTES March 21, 2017
CONSENT CALENDAR
Sinks moved and Chang seconded to approve the items on the Consent Calendar as
presented except for item number 2 which was pulled for discussion. Ayes: Vaidhyanathan,
Paul, Chang, Scharf, and Sinks. Noes: None. Abstain: None. Absent: None.
2. Subject: Approve the February 26 Special Meeting City Council minutes
Recommended Action: Approve the February 26 Special Meeting City Council minutes
3.
4.
Sinks moved and Chang seconded to approve the February 26 Special Meeting City
Council minutes as amended to replace "dedicated line" with "closed platform" on
page 2 item 1 c. The motion carried unanimously.
Subject: Approve the March 7 City Council minutes
Recommended Action: Approve the March 7 City Council minutes
Subject: Appointment of City of Cupertino representative to the Santa Clara Valley
Transportation Authority (VTA) Bicycle & Pedestrian Advisory Committee
(BPAC)
Recommended Action: Accept the Bicycle Pedestrian Commission (BPC)
recommendation to appoint Erik Lindskog to the VTA BP AC for the two-year term that
ends June 30, 2018
5. Subject: Agreement between the City of Cupertino and Pavement
Engineering, Inc. for consultant services on various street and concrete improvement
projects Recommended Action : Approve an Agreement between the City of
Cupertino and Pavement Engineering, Inc. (PEI) in the amount not to exceed
$474,250 from the date of execution through June 30, 2018, and authorize the
Director of Public Works to negotiate and execute all necessary documents to
carry out all consultant services for the various street and concrete improvement
projects
6. Subject: Report on Bids and Award a Contract for 2017 Memorial Park
Courts Resurfacing Project (Project No. 2017-13)
Recommended Action: 1. Award a construction contract to the sole bidder, Vintage
Construction, Inc., in the amount of Two Hundred Forty-Eight Thousand Seven
Hundred Dollars ($248,700); and
2. Authorize a construction contingency budget of Twenty-Four Thousand Eight
Hundred Dollars ($24,800), which is approximately 10% of the construction contract
amount, to address unforeseen conditions during construction.
City Council MINUTES March 21, 2017
7. Subject: 2017 Pavement Maintenance Project -Phase 2, Project No.2017-110
Recommended Action: Authorize the City Manager to award a contract to Telfer
Pavement Technologies, in the amount of $490,247 .65 and approve a construction
contingency of $50,000, for a total of $540;247.65
8. Subject: Report on bids and A ward a Construction Contract for City Hall
Turf Reduction Project, (No. 2017-03)
Recommended Action: 1. A ward a construction
Scapes, Inc., in the amount of Two Hundred
($223,000); and
contract to the low bidder,
Twenty-Three Thousand Dollars
2. Authorize a construction contingency budget of 10% of the construction contract
amount, Twenty-Two Thousand Three Hundred Dollars ($22,300), to address
unforeseen conditions during construction.
SECOND READING OF ORDINANCES -None
PUBLIC HEARINGS-None
ORDINANCES AND ACTION ITEMS
9. Subject: Consideration of the City Council summer meeting schedule and cancellation
of meeting(s)
Recommended Action: Consider theCity Council summer meeting schedule and cancel
meeting(s) or provide direction to staff
Scharf moved and Paul seconded to cancel the July 18 Regular City Council meeting.
The motion carried unanimously.
REPORTS BY COUNCIL AND STAFF
10. Subject: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
Council members highlighted the activities of their committees and various community
event s .
ADJOURNMENT
11. Subject: Adjourn the meeting in memory of Tommy Shwe and Rudy Gottwald
City Council MINUTES March 21, 2017
At 7:53 p.m., Mayor Vaidhyanathan adjourned the meeting in memory of Tommy
Shwe and Rudy Gottwald.
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K ;sh~nSquaTCia, Deputy City Clerk