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FAC 08-31-04 APPROVED MINUTES F CUPEIQ1NO FINE ARTS COMMISSION Special Meeting, Conference Room A 10300 Torre Avenue Cupertino August 31, 2004 CALL TO ORDER ROLL CALL Present: Chairperson Nancy Canter and Commissioners Janet Mohr, Shirley Lin-Kinoshita, Hema Kundargi, and Carl Orr. Absent: None. Staff present: City Clerk Kimberly Smith and City Architect Terry Greene. PRESENTATIONS - None ORAL COMMUNICATIONS - None WRITTEN COMMUNICATIONS - None COMMISSIONER REPORTS 2. Monthly meeting with Mayor James (3'" Tuesday, 7 a.m., Hobee's Restaurant) Commissioner Nancy Canter reviewed her summary regarding the July meeting. Shirley Lin-Kinoshita will attend the September breakfast and Hema Kundargi will attend in October. 3. Arts-related news updates from Commissioners Commissioner Hema Kundargi reported that the Indian Festival of Lights would be held on Oct. 3. The evening banquet is $35. Commissioner Lin-Kinoshita reported that the Fine Arts League of Cupertino would have speakers from Marketing for Artists on September 13 at 7:00 p.m. The free seminar is for those interested in making a living from their art. UNFINISHED BUSINESS 4. Update on Art poster competition for Cupertino's 50th birthday (October 15,2005). City Clerk Kimberly Smith stated that the City would not be organizing the event due to lack of funding. She also stated that she had suggested that Nancy Bennett contact the Fine Arts League to see if they were interested in coordinating such a competition. August 31, 2004 Cupertino Fine Arts Commission Page 2 NEW BUSINESS 5. Report on direction from City Council regarding accepting of sculpture of Cyrus the Great Chairperson Nancy Canter indicated that all councilmembers voted for it except the Mayor. She also indicated that during the Mayor's breakfast she had explained that she did not vote for the sculpture due to the fact that the City does not have a policy in place regarding acceptance of gifts such as a sculpture like Cyrus the Great. City Clerk updated the commission on some of the background related to the sculpture proposal and stated that the public hearing is only to receive input regarding location of the sculpture. Nancy Canter felt that some statement neededto be made to the guidelines that address offensive content. City Clerk indicated that a list search for policies related to content had been done with other community development departments and public art administration networks, but no policies had been found out of 15 different cities. City Architect Terry Greene updated the commission on the work he has done related to the donation of Cyrus the Great. He stated that a letter of agreement between the City and the donors would be prepared which will list the conditions and the circumstances under which the gift will be acceptable to the City of Cupertino. The City Architect also suggested that it might be easier to write a policy that emphasizes the positive aspects of what a particular piece should include rather than trying to think of all the negative things that shouldn't be present. In addition, he reviewed several possible locations that the commission may want to consider. City Clerk indicated that January would probably be the best time to hold a public hearing. The commission discussed possible locations for the sculpture and determined that there were three areas around the Quinlan Center that they felt would be acceptable - the fountain, where the Torque is located, and between the sidewalk and the parking area. The commissioners were asked to review the possible locations and any others they think of, think about possible names for the "sculpture garden", and review guidelines under the "criteria and conditions for selection of artwork" for possible terminology that could be added related to positive statements regarding appropriateness. August 31, 2004 Cupertino Fine Arts Commission Page 3 STAFF REPORTS 6. Committee Roster (information item) NEWS ARTICLES 7. Media coverage ADJOURNMENT At 8:30 p.m. the meeting was adjourned.