CC Resolution No. 17-035 Authorizing Designation of Applicant's Agent Resolution for Non-State AgenciesRESOLUTION NO. 17-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AUTHORIZING DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
WHEREAS, Santa Clara County incurred significant damage due to record
rainfall received beginning in January 2017; and
WHEREAS, the State of California, Governor's Office of Emergency
Services declared three separate disaster events as a result of the rainfall received;
and
WHEREAS, President Donald J. Trump declared a major disaster making
federal disaster aid available to several California Counties including Santa Clara
County; and
WHEREAS, the State of California, Governor's Office of Emergency
Services requires all non-state agencies to complete and execute Cal OES 130
"Designation of Applicant's Agent Resolution for Non-State Agencies"
NOW, THEREFORE, BE IT RESOLVED:
1. That the City Council of Cupertino designate the staff positions of
City Manager, Assistant City Manager, or Finance Director as applicant's agents
to represent the City of Cupertino for any applications with the State Office of
Emergency Services (OES) and Federal Emergency Management Agency (FEMA)
for disaster assistance;
2. That this is a universal resolution and is effective for all open and
future disasters up to three {3) years following the date of approval below.
BE IT FURTHER RESOLVED:
1. That staff will seek reimbursements for eligible costs incurred as a
result of any significant disaster event, including: Personnel over-time, supplies
and equipment utilized, and repairs of damage caused by storms to City facilities.
PASS ED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino on the 18th day of April 2017, by the following vote:
Reso lution No . 17-35
Pa ge 2
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Members of the City Council
Vaidhyanathan, Paul, Chang, Scharf, Sinks
None
None
None
APPROVED:
~)ti ~~~ Savita Vaidhyarnrthn,Mayor, Grace Schmidt, City Clerk
City of Cupertino
ST A TE OF CAL IFO RN IA
GOVERNOR 'S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Cal OES ID No: ----------
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE City Council
(Governing Body)
OF THE City of Cupertino
(Name of Applicant)
THAT City Manager ____________________ ,OR
(Title of Auth orized Agent)
Assistant City Manager , OR
----------,-(T"'"1"'·tt-e ""'of,,..A,...u"""th_o...,riz-e"""'d--:A,-g-en""'t):---------
Fi nance Director
(Title of Auth orized Age nt)
is hereby a uth orized to execute for and on behalf of the City of Cupertino a public entity
(Name of Ap pli cant)
established under the laws of the State of California, th is app lic ation an d to file it wit h the Californi a Governor 's Office of Emergency
Services for th e purpose of obtain in g certain federa l financial assistance under Public Law 93 -288 as amended by the Robert T. Stafford
Disaster Relief a nd Emergency Assistance Act of I 988 , and/or state financial assistance und er the Californ ia Disaster Assistance Act.
THAT th e City of Cupertino , a public entity estab li shed under the laws of the State of Cali forn ia ,
(Name of Applicant)
hereby authori zes its agent(s) to provide to the Governor's Office of Emergency Services for a ll matters pertaining to s uch state disaster
assistance the ass urances and agreements required .
Please check th e appropriate box below :
[i]This is a universal reso lution and is effective fo r all open and future disasters up to three (3) years fo ll owing the date of approval below.
OThis is a disaster specific reso luti o n and is effective for only disaster number(s) _________ _
Passed and approved this _1_8_t_h ___ day of April 20 17 ' ---
Savita Vaidhyanathan, Mayor
(Name and Title of Governing Body Representati ve)
Darcy Paul, Vice Mayor
(Name and Titl e of Governing Body Representative)
Barry Chang, Councilmember
(Name and Tit le of Governing Body Representative)
CERTIFICATION
I, _G_r_a_c_e_S_c_h_m_i_d_t ________ , duly appoin ted and _C_it_y_C_le_r_k ________ of
(Name) (Title)
_t_h_e_C_it_y_o_f_C_u_p_e_rt_in_o _________ ~ do hereby ce1iify that the above is a true and co1Tect copy ofa
(Name of Applicant)
Resolution passed and approved by the City Council ofthe City of Cupertino
(Governing Body) (Name of Applicant)
on the 1 Bth day of _A_p_r_il ___ _
6 ~~'/J-
2Qll._
(Signature)
Ca l OES 130 (Rev.9/13) Pagel
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130 -Instructions
Cal OES Form 130 Instructions
A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years
from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130 , Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Resolution Section;
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District, Office of Education , City, County or Non-profit agency that has applied for the grant , such as: City of San Diego,
Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor 's Office of Emergency Services regarding grants applied for by the Applicant. There are
two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not
their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If"Titles Only" is the chosen method,·this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body's signature.
2 . Names and Titles: If the Governing Body so chooses , the names and titles of the Authorized Agents would be
listed . A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced , leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members .
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Certjficatjon Sectjon;
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc . This person cannot be one of the
designated Authorized Agents or Approving Board Member (if a person hold s two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the s ame person holding the
Secreta1y position would sign the document as Secretary to the Board (not City Manager) to eliminate "Self
Certification ."
Ca l O ES 130 (R ev .9/13 ) Pa ge 2