CC 05-16-2017CUPERTINO
ROLL CALL
APPROVED MINUTES
CUPERTINO CITY COUNCIL
Tuesday, May 16, 2017
SPECIAL CITY COUNCIL MEETING
At 3:04 p.rn. Mayor Savita Vaidhyanathan called the Special City Council meeting to order in
the Cupertino Community Hall Council Chamber, 10350 Torre Avenue for a Budget Study
Session.
Present: Mayor Savita Vaidhyanathan, Vice Mayor Darcy Paul (3:14), and Councilmembers
Barry Chang, Steven Scharf (3:08), and Rod Sinks. Absent: None.
1. Subject: Study session regarding the Proposed Fiscal Year 2017-2018 Budget
Recommended Action: Conduct the Budget study session
A. Budget Message/Overview of FY 2017-2018 Proposed Budget
B. Review of Pass-through Revenues/Expenses
C. Departmental Budgets:
* Council and Commissions
* Administration
* Law Enforcement
* Innovation & Technology
* Administrative Services
* Recreation and Community Services
* Planning and Community Development
* Public Works
D. 5 Year Capital Improvement Program (CIP)
E. Questions and Answers
F. Public Comments
G. Council Comments
Written communications for this item included a staff PowerPoint presentation,
community funding requests and an email to Council.
Director of Administrative Services Kristina Alfaro reviewed the Overview of the
Fiscal Year 2017-2018 Proposed Budget via a PowerPoint presentation.
City Council Minutes May 16, 2017
Staff answered questions from Council.
Councilmember Sinks left the dais at 3:41 p.m. before the review of Pass-through
Revenues/Expenses (Apple only) due to a conflict of interest and returned to the dais at
3:43 p.m.
Director Alfaro introduced Senior Management Analyst Karen Guerin and
Management Analyst Katy Nomura who reviewed the Departmental Budgets.
Staff answered questions from Council.
Director of Public Works Timm Borden reviewed the proposed 5 Year Capital
Improvement Program (CIP) via a Power Point presentation.
Staff answered questions from Council.
The Mayor opened public comment and Jennifer Griffin spoke about building
Lawrence-Mitty Park.
The Mayor closed public comment.
The following information was requested by Council for staff follow-up:
Community Development Department
• Issued permits (1,830) -how many are for brand new construction and
remodeling?
Public Works Department
• Inquire about reducing diesel trucks in fleet and look in to available grants
• List of specific vehicles and equipment with depreciation
• Creekside Park building roof repair
• Traffic mitigation fees with neighboring cities
• Bike Share program status/update
• Bike Plan status/costs
• Library project breakout from the Civic Center Master Plan
Information and Technology Department
• Details of cell phone coverage
• IT special projects detail (hardware and software replacement and upgrade)
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• Recreation software update
Recreation and Community Services Department
• Festival attendance tracking
Administrative Services Department
• Community funding addition
• Budget line item detail at account level
• Budget comparison with other local agencies
CalPERS:
• How much is CalPERS burning in Capital?
• How have they been investing funds?
• Options to leave CalPERS?
• Options to press CalPERS about their returns?
• Updated chart showing how tax dollars pay for services
May 16, 2017
At 5:52 p .m., Council went into closed session and reconvened in open session at 6:45 p.m. in
the Cupertino Community Hall Council Chambers, 10350 Torre Avenue for the Regular
Meeting.
CLOSED SESSION
2. Subject: Conference with Legal Counsel-Existing Litigation pursuant to Paragraph (1)
of subdivision (d) of Government Code Section 54956.9. Name of case: City of Saratoga;
City of Cupertino; Town of Los Gatos v. California Department of Transportation, et
al., Santa Clara County Superior Court Case No. 115CV281214
Mayor Vaidhyanathan announced during the open session that Council met in closed
session and gave direction to staff.
ADJOURNMENT
REGULAR CITY COUNCIL MEETING
ROLL CALL
At 6:45 p.m. Mayor Savita Vaidhyanathan called the Regular City Council meeting to order in
Cupertino Community Hall Council Chambers, 10350 Torre Avenue.
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Present: Mayor Savita Vaidhyanathan, Vice Mayor Darcy Paul, and Councilmembers Barry
Chang (6:47), Steven Scharf and Rod Sinks. Absent: None.
CEREMONIAL MATTERS AND PRESENTATIONS
1.
2.
Subject: Proclamation for Public Works Week on May 21-27, 2017
Recommended Action: Present Proclamation
Mayor Vaidhyanathan presented the proclamation to Director of Public Works Timm
Borden.
Subject: Proclamations recognizing Cupertino Green Businesses for their contribution
to the health of our community
Recommended Action: Present Proclamations
Sustainability Manager Misty Mersich recognized the following Cupertino Green
Businesses for their contribution to the health of our community:
o Harini A Krishnapuram DDS (not present)
o Bethel Lutheran Church & School
o FIT36 (not present)
o Purglen of Cupertino (not present)
o Rio Adobe Southwest Cafe (not present)
Mayor Vaidhyanathan presented a proclamation to Bethel Lutheran Church &
School.
3. Subject: Present certificates and awards for the Cupertino Historical Society's 3rd
Annual History Scholarship A ward Contest
Recommended Action: Present certificates and awards for the Cupertino Historical
Society's 3rd Annual History Scholarship Award Contest
Mayor Vaidhyanathan presented the certificates and awards to the winners of the
Cupertino Historical Society's 3r d Annual History Scholarship Award Contest:
o Ajay Prasad Cupertino High School
o Nancy Huang Monta Vista High School
o Shelly Michael Fremont High School
o Kaitlyn Lee Homestead High School
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4. Subject: Presentation by Cupertino-Hsinchu Sister City Association (CHSCA) regarding
its recent Cupertino Student Delegate trip to Hsinchu City, Taiwan
Recommended Action: Receive presentation by Cupertino-Hsinchu Sister City
Association (CHSCA) regarding its recent Cupertino Student Delegate trip to Hsinchu
City, Taiwan
Janice Sung from the Cupertino-Hsinchu Sister City Association (CHSCA) introduced
two Cupertino Student Delegates who shared their experience and presented a video
regarding a recent trip to Hsinchu City, Taiwan. Council received the presentation.
5. Subject: Commendations and presentations from the 2017 Hackathon Winners
Recommended Action: Present commendations and accept the presentations from the
five winning teams: Volunteer X, Hood Watch, Walk With Me, Connected Carpool, and
Charity Channel
Mayor Vaidhyanathan presented commendations to the winning teams from the 2017
Hackathon:
o Volunteer X: Sudeep Rao, Neel Griddalur
o Connected Carpool: Shahar Sandhaus, Kirill Shpin
o Hood Watch: Catherine Zhao, Jeffrey Yang, Ronit Gagneja, and Michelle Kwan
o Walk With Me: Rishi Upadhyay, Gagan Kaushik, Aditesh Kumar, and Nachiket
Subbaraman
o Charity Channel (not present)
Each team made a short presentation. Council accepted the presentations.
POSTPONEMENTS -None
ORAL COMMUNICATION
Jennifer Griffin talked about the Stevens Creek Urban Village Plan and resident notification
concerning rezoning of properties on Stevens Creek.
Divya Satrawada and Jin Tuan, on behalf of Wings of Sound and New Visions of Tomorrow,
invited Council to the Visions of Light concert at De Anza College's Visual and Performing
Arts Center on May 21.
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Connie Cunningham talked about the Silicon Valley at Home Affordable Housing Week
happening through May 22 in support of below market rate (BMR) housing.
Catherine Moore talked about San Jose's Stevens Creek Urban Village Plan, its height limits
and parks in the area (distributed written communication).
Sunil Nethisinghe, on behalf of the Silicon Valley Fall Festival, talked about continued festival
support and thanked Council for its support.
Council directed staff to send a supplemental letter to the City of San Jose on behalf of the
Mayor regarding the Stevens Creek Boulevard Urban Village project, requesting
consideration of a nexus traffic study in the 280/85 corridor.
CONSENT CALENDAR
Sinks moved and Vaidhyanathan seconded to approve the items on the Consent Calendar as
presented except for item numbers 10 and 11 which were pulled for discussion. A yes :
Vaidhyanathan, Paul, Chang, Scharf and Sinks. Noes: None. Abstain: None. Absent: None.
6. Subject: Approve the May 2 City Council minutes
Recommended Action: Approve the May 2 City Council minutes
7. Subject: Treasurer's Investment Report for Quarter Ending March, 2017
Recommended Action: Accept the Report
8. Subject: Designation of appointees to the Association of Bay Area Governments
(ABAG) Plan Board of Directors
Recommended Action: Adopt Resolution No . 17-046 rescinding Resolution No .. 6864
and Appointing Directors to ABAG Plan Corporation on Behalf of the City of
Cupertino
9. Subject: Approve the Third Quarter Financial Report and r e commended budget
adjustments for Fiscal Year 2016-2017
Recommended Action: 1. Accept the City Manager's Third Quarter Financial Report for
FY 2016-17 2. Approve the Third Quarter adjustments for FY 2016-17 as described in
the Third Quarter Financial Report 3. Adopt Resolution No. 17-047, approving Third
Quarter budget adjustments
10. Subject: Establishment of Friendship City Relationships
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Recommended Action: Review and consider five (5) applications establishing
Friendship City relationships with Beijing, People's Republic of China; Guangzhou,
People's Republic of China; Guiyang, People's Republic of China; Huizhou, People's
Republic of China; and Xuzhou, People's Republic of China.
Sinks moved and Chang seconded to accept five (5) applications establishing
Friendship City relationships with Beijing, People's Republic of China; Guangzhou,
People's Republic of China; Guiyang, People's Republic of China; Huizhou, People's
Republic of China; and Xuzhou, People's Republic of China. The motion carried with
Scharf voting no.
11. Subject: Award a Contract to Hello Housing to administer the City's Below Market
Rate (BMR) Housing Program funded through the City's BMR Affordable Housing
Fund (AHF)
Recommended Action: 1. Adopt Resolution No. 17-048; recommending approval of the
FY 2017-18 consultant for Below Market Rate (BMR) Program Administration to City
Council for final adoption
Sinks moved and Scharf seconded to adopt Resolution No. 17-048 approving the FY
2017-18 consultant (Hello Housing) for Below Market Rate (BMR) Program
Administration. The motion carried unanimously.
SECOND READING OF ORDINANCES -None
PUBLIC HEARINGS-None
ORDINANCES AND ACTION ITEMS
12. Subject: Community-centered process on a plan for Vallco
Recommended Action: That the City Council: 1. Provide direction regarding the initial
phase of a community-centered process on a plan for Vallco; and 2. Approve an
increase to the Fiscal Year 2016-17 Planning and Community Development-Mid to
Long Range program budget of $25,000 for the first phase
Written communications for this item included emails to Council.
Assistant City Manager Aarti Shrivastava reviewed the staff report.
Staff answered questions from Council.
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The Mayor opened public comment and the following people spoke:
Jennifer Griffin
Pete Heller
Catherine Moore
Lisa Warren
The Mayor closed public comment.
May 16, 2017
Sinks moved and Chang seconded to 1. Provide direction regarding the initial phase of
a community-centered process on a plan for Vallco; and 2. Approve an increase to the
Fiscal Year 2016-17 Planning and Community Development-Mid to Long Range
program budget of $25,000 for the first phase. The motion carried with Scharf voting
no.
13. Subject: Three Small Cell License Agreements with 1) Crown Castle Ng West, LLC; 2)
Mobilitie, LLC: and 3) GTE Mobilnet of California Limited Partnership, d/b/a Verizon
Wireless.
Recommended Action: Authorize the City Manager to enter into Small Cell License
Agreements with Crown Castle Ng West, LLC; Mobilitie, LLC; and GTE Mobilnet of
California Limited Partnership, d/b/a Verizon Wireless.
Written communications for this item included a staff PowerPoint presentation and
emails to Council.
City Engineer Chad Mosely reviewed the staff report via a PowerPoint presentation.
Staff answered questions from Council.
The Mayor opened public comment and the following people spoke:
Jennifer Griffin
Lisa Warren
The Mayor closed public comment.
Sinks moved and Chang seconded to authorize the City Manager to enter into Small
Cell License Agreements with Crown Castle Ng West, LLC; Mobilitie, LLC; and GTE
Mobilnet of California Limited Partnership, d/b/a Verizon Wireless with the
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amendment for staff to ensure a uniform design regardless of the pole types allowed
similar to those shown in Exhibit "B" of each of the agreements, that includes: 1) A
primary design with a pedestal base and nothing on the pole up to the antenna; and an
alternate design option, with a reduced base but with boxes permitted on the poles that
could be hidden by signs; and 2) The light fixture for any replaced poles will be
changed to an LED fixture with the same color temperature and brightness as the
existing fixture; and 3) All other aspects of pole should match, such as the base and
paint color.
Councilmember Scharf made a friendly amendment to remove the LED requirement in
the streetlights from the motion.
Councilmember Sinks accepted the friendly amendment recognizing that current
technology could evolve. The motion carried unanimously.
14. Subject: Comprehensive Financial Reports for Fiscal Year 2015-16
Recommended Action: Accept the City Financial Reports for Fiscal Year ending June
30,2016
Written communications for this item included a staff PowerPoint presentation.
Director of Administrative Services Kristina Alfaro reviewed the staff report.
Council directed staff to include the Councilmembers on the bi-weekly status updates
sent to the Audit Committee.
Paul moved and Chang seconded to accept the City Financial Reports for Fiscal Year
ending June 30, 2016. The motion carried unanimously.
REPORTS BY COUNCIL AND STAFF
15. Subject: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
Councilmembers highlighted the activities of their committees and various community
events.
ADJOURNMENT
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Council concurred to adjourn the next meeting in honor of a Homestead High School
student who recently passed away.
At 10:43 p.m., Mayor Vaidhyanathan adjourned the meeting in honor of all of the Asian
Pacific Islanders serving Santa Clara County in various capacities.
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