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CC 02-04-05 F CUPEI\TINO AGENDA CUPERTINO CITY COUNCIL - REGULAR ADJOURNED MEETING 10350 Torre Avenue, Community Hall, Council Chamber Friday, February 4, 2005 2:00 p.m. CITY COUNCIL MEETING PLEDGE OF ALLEGIANCE ROLL CALL ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the council on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the council from making any decisions with respect to a matter not listed on the agenda. GOAL SETTING WORK SESSION 1. ServicelResource Trends 2. Functional Organizational Charts 3. Goals and Work Program ADJOURNMENT Adjourn to Monday, February 7 from 5:30-8:30 p.m. to discuss planning issues, Community Hall Council Chamber, 10350 Torre Avenue. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting. City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project - Completed on time and under budget. Open October 30th. Open. Complete. Library and Civic Center >- Open in October 2004 1 Incorporate coffee shop in the Library Provide timelines and options on purchasing >- >- FF &E for Library >- Automated Checkout to conference space Interim project to convert in new Library 8 machines operational Spring 2005 Spring 2005 Spring 2005 Machines >- Morion Move >- Memorial Grove >- Old Council Chamber Conversion On Sept. 15 the City Council directed staff to continue to work on the corridor plan including · Year-round use Incorporating a multi-use trail Working with the Cupertino Historical Society on the Center for Living History · Reducing the size of the picnic grounds · Changing the fee collection system Staff is working on completing the master plan and seeking funding to implement it. This is an ongoing project. · · The Stevens Creek trail is a single component of the Stevens Creek Corridor Plan. On 9/15/03 the Council directed that the trail through the corridor should be multi-use Trails Plan Stevens Creek Corridor Plan >- 2 Ped/Bike Commission identified the Regnart Trail as one of their goals for 2005/2006. >- Regnart Creek Trail 2005 I Proposal to Council - F eb Bid Project - Fall, 2005 Completion - Dec. 2006 >- Mary Avenue Pedestrian Footbridge & Work Program - February 2, 2005 Goals Cupertino Counci of21 1 Page City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project Parks 3 The contract with the Water District approximately 50% of the consultant has been executed and the consultants have begun work. for cost On March 7th the City Council and Parks and Recreation Commission Master Stevens Creek Corridor Park · the Stevens Creek Corridor Complete Plan >- Funding totaling $1.4 million has been secured. Staff is awaiting word on other funding requests submitted. will meet to consider: · an east or west trail alignment · the operating budget for the proposed SCC park the date of closure of BBF so construction can commence. · The enviromnental review of proposed park and restoration improvements is underway. Underway Complete the enviromnental review for the Stevens Creek Corridor Master Plan including a review of alternative trail alignments · The board of the Cupertino Historical Society has received the consultant report which reveals that just over one million dollars can be expected to be raised. Staff will process a General Plan amendment and zone change for the Stocklmeir property to allow the Historical Society to house offices and exhibits in the Stocklmeir house. The Cupertino Historical Society has asked that the Council agreed to a long-term lease of the Stocklmeir property and the historic barn and blacksmith shop at McClellan Ranch, if within 5 years of commencement of their capital campaign, they raise sufficient money for restoration. its Historical Society in Living History Support the Cupertino efforts to create a Center for · On Jan. 25th the City and Water District jointly submitted a funding request to the Dept. of Water Resources for restoration. This will augment the District's commitment under the F AHCE settlement. The partnership agreement with the Water District was approved and the Water District Board appropriated $161,000 toward the project. Work with the Santa Clara Valley Water District on a partnership to complete the riparian planning and restoration for Stevens Creek Corridor Park · & Work Program - February 2, 2005 Goals Cupertino Counci Page20f2l City Council Goals and Work Program 2005-2006 February 4, 2005 Items are not in priority order Comments Status Goal Project We have also applied for a Healthy Cities grant for $400,000 and are awaiting word. Staff has identified other funding sources and continues to prepare applications. Note: Sufficient funds are available to begin construction in 2006. A council decision regarding when to change the operation of Blackberry Farm is needed. The City received the following grants/funds: Land and Water Conservation grant -- $89,000; Urban Park Act grant -- $834,000; Santa Clara County Water District -- $161,000; 2002 Resources Bond Act -- $129,165 and State per Capita Bond -- $220,000 for a total of $1,433.165. grant funding Apply for · 2004. 1 The operator signed the lease April Completed Renew the Blue Pheasant lease The staff of all entities is working to define the potential site boundary and scope. It is then expected that in early 2005 a meeting/conference with staff and elected representatives to finalize to & Work Program - February 2, 2005 concept. Once this has occurred, the next steps will be · realign the city boundaries so that the park is within the City of Cupertino. Do community outreach to determine what the park should be budget for said proj ect, and begin to pursue funding Goals Cupertino Counci · · · Santa Clara County owns a parcel next to Lawrence Expressway currently used by the Department of Roads and Airports as a materials storage site. If available, this site would be a logical extension of the existing creek trail and could serve as a neighborhood park. City, County, SCVWD staff are working on a schedule of necessary steps to proceed with proj ect, including possible (as yet unknown) funding sources. the Rancho Commence work on a park for Rinconada area · >- Rancho Rinconada Park · Page 3 of2l City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project identified during the Plan process as an area deficient in neighborhood parks. This area was General Planning staff is working with potential developers of the Villa Serra project to provide a neighborhood park in this area. There is no activity at this time. identified during the This area was General Plan process as an area deficient in neighborhood parks. >- Neighborhood Park in the Homestead area A park in this area would implement the General Plan policies that require 3 acres of park per 1,000 residents to serve Menlo Equities, Vallco Rose Bowl and residential uses on the Toll Bros/HP site. & Work Program - February 2, 2005 Goals Cupertino Counci >- VallcolHP Neighborhood Park Page 4 of2l Goals and Work Program 2005-2006 4, 2005 -- Items are not in priority order City Council Comments Status February Goal Project The Sk8mobile is currently unstaffed and available during City There have been no Issues Skateboard Park . Identify location and funding Youth >- 4. light hours. complaints III swearing occurred Teen Commission September. The 4th The selection process was revised and Teen Commissioners have been appointed. >- Teen Commission drawing IS The teen center has been popular and increasing numbers of youth. Web site launched on 2/5/02 The Teen Center is on the bottom floor of the Sports Center. >- Teen Center to budget Program not offered in 2004105 due cuts 19 graduates 2003/04 class - >- Tomorrows Leaders Today graduates to date. & Work Program - February 2, 2005 Goals 189 total Cupertino Counci 2003/04 class in progress 2003/04 class - 46 graduates >- Teen Academy >- Kaleidoscope Page 5 of2l City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project Respondents to the past two community surveys and at the May 2002 community congress favor an enhanced commercial district in the Crossroads area, as follows · 71 % of the June 2004 Community Survey 75% of the June 2002 Community Survey City Council authorized the amendments to the Heart of the City Pursue "Downtown' >- Implement the Streetscape plan for the Crossroads block of Stevens Creek Boulevard from De Anza Opportunities 5 plan on January 22,2002 Boulevard to Stelling Road. respondents 81% of May 3, 2002, Community · any · Congress The G~rieral Plan Task Force presented its recommendation in March 2004. Task Force draft is consistent with the Streetscape Plan. Council can schedule adoption of the plan at time. The Crossroads Streetscape plan went to the Planning Commission in Fall 2002, and was delayed to enable the General Plan Task Force to consider height and setback recommendations. Phase One of the Town Center plan began construction in December 2003. Architectural plans for the residential component have been approved and building permit plans for buildings Rl and R2 are completed. Demolition of the existing office buildings should begin in Spring 2005 and construction of the town homes, mixed-use building and park should begin in the SummerlFa1l2005. & Work Program - February 2, 2005 Goals Cupeliino Cound The City Council approved the master plan in May 2003 >- Work with the Town Center developer to plan a mixed used walkable plan Page 6 of2l City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project 72% ofrespondents to the 2004 community survey supported calming traffic on major boulevards to enhance walkability On Sept. 15,2003, the City Council authorized the Ped/bike Commission to study Regnart Creek Trail segments from Blaney Avenue to Pacifica Avenue. Commission reported to Council in Spring '04 and staff will apply in early '05 for planning funds from SCVWD. III Street Walkable >- Ensure that "walkable city" concept is present all City development/redevelopment projects Community Safety 6. State grant approved for $100,000. Project to be constructed May-June 2005 Mary Ave. Pedestrian Crossing >- 19 support Next is March New mentoring program provides leadership training and individual for new and existing leaders leader gathering block · · leader program Neighborhood block supports 115 leaders Building Commullity/Ullity >- Continue to offer opportunities and programs to promote cultural understanding and address the needs of our diverse community 7 Block Leader "How-To" binder is on CD and is available on the City wehsite. Materials include: sample fliers, tips to organize neighborhood meetings, and communication/facilitation guidebook. · Map Guide, the City's GIS program, includes block leader coverage areas · Leaders are informed of neighborhood building activities and improvements over $50,000 · & Work Program - February 2, 2005 Goals Cupertmo Counci Page 70f2l City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project instruction is now available in Mandarin, Korean, Vietnamese at the Tennis Spanish, Hindi Sports Center. The Senior Center provides translation volunteers in several translation needs in our identify Continue to community >- and City staff is providing translation and interpretation services for publications resident service requests. The Senior Newsletter inciudes Chinese translation. printed languages. Senior Center Newsletter is in English & Mandarin. major >- Hold public forums in other languages for capital improvement projects as needed. Emergency Preparedness instructions are printed in multiple languages. Evaluate methods for communicating (electronically and in writing) to non-English speaking population regarding crime prevention, emergency preparedness and civic activities >- The 4th of July celebration will be held at Cupertino High School in 2005 Adopted by CEA, non-represented; and OE3 The 2004 Fourth of July Fireworks was held at Cupertino H.S. at a savings of $20,000. and venue residents. a bi-lingual pay program >- Reconsider the scope of the 2004 July 4th celebration Implement >- & Work Program - February 2, 2005 Goals The new format were acciaimed by Cupertino Counci Page8of2l City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project The General Plan update will consider policies encouraging active commercial uses such as bookstores, coffee shops and restaurants. buildings & Starbucks Re-tenanting.of existing commercial · Panda Express, T-Mobile · Flames Restaurant · Alexander's Steakhouse Dynasty · City Council has approved the following proj ects expanding the City's retail space by approximately 80,000 square feet: Panera Breads/Peet's Coffee Verona (City Center) Tra Vigne Marketplace s Restaurant & Brewery Economic Developmellt >- Encourage, retain and support healthy enviromnent for retail growth 8 BJ Library Coffee Shop Town Center Menlo Equities The committee adopted the following goals: · Enhance communication between local business and government to promote Economic Development · Identify target businesses including a bookstore, theater, big box and medium to high end restaurants Reorganized the Economic Development committee to provide better business representation and ensure all goals are met. specific contacts · Prepare contact letter · Prepare brochure for target businesses · Incorporate an Economic Development section on our website · IdentifY The new owners are attempting to re-tenant the lower level, add theaters and are evaluating long- range redevelopment plans. The City Council approved a development agreement amendment Valko was purchased in June 2003 and the new owners constructed tenant improvements for a 1,300- seat Dynasty restaurant and are >- V ALLCO Fashion Park Redevelopment & Work Program - February 2, 2005 Goals Cupertino Counci Page 9 of2l City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments on April 27. Cinema plans are expected to be submitted in the first quarter of 2005 16 screen Status working on plans for a CIllema. Goal Project Council approved a mixed use plan with 140,000 square feet of new retail and 204 residential units at the Rose Bowl site. Borland Software moved a significant Silicon valley office into the City Center. include an economic assessment of potential revenue generation possibilities. The City should evaluate use of development agreements to implement in-lieu fees for non-sales tax producing uses. Major projects >- Add revenue enhancement incentive policy component of review for new development and means to supplement revenues for non-sales tax generating developments Plan Circulation evaluate transportation The General Element will implications >- Evaluate transit/transportation implications of economic development strategy & Work Program - February 2, 2005 Goals Cupertino Counci of new development. IOof2l Page City Council Goals and Work Program 2005-2006 Febrnary 4, 2005 -- Items are not in priority order Comments Staff held General Plan orientation meetings with PC, P &R, BP AC, Housing Committee, the business community and held a general community meeting. Status >- May 3, 2002, Community Congress focused on the General Plan update. In October 2004, the City Council endorsed the Task Force draft and associated documents as the public hearing draft. Community meetings are scheduled for Nov./Dec. 2004 and public hearings in the first half of 2005. >- The Administrative Draft of the General Plan was completed and distributed for public review in the beginning ofJanuary 2003 >- CC/PC study sessions held in February and March 2003 >- Council appointed a 74 member GP Task Force that met from June-October 2003 III >- Task Force recommendations were presented to City Council March 2004 2005 2 February & Work Program Goals >- The Planning Commission held two community meetings in Nov/Dec 2004 and is started public hearings in Jan 2005 Cupertmo CounCl Project Goal 9 General Plan >- General Plan Update Page 11 of2l 2005-2006 City Council Goals and Work Program February 4, 2005 -- Items are not in priority order Goal Project pending IS Comments Garden Gate grant for $185,000 approval by Caltrans. 05 Status Phase I bid awarded 9/17/04 Work to be completed Jan. (Cupertino High Public Safety >- Review traffic safety issues · Safe routes to school program Schools 10 11/03) 05 Phase II project to be bid Jan. Spring 2005 Report Summer 2005 Bicycle Pedestrian Commission adopted "Street Smarts" program. Purchased basic materials for Anza McClellan and De Smarts Program Traffic signal Street · · program. Commission approached City schools for common efforts on "Street Smarts" Spring 2005 Traffic study underway in February. Report to Council April-May 2005. Kim Avenue traffic study -- Removal of Barnes gate · to budget Process of evaluating the program due cuts. 80 active Watch Groups representing 195 residential streets. Held 14 Neighborhood Watch meetings. 9 meetings were new groups to the program and 5 of them supported existing groups or revitalized inactive groups. The Merchant Watch program has been established and currently has 6 shopping areas as members. >- Continue emphasis on Neighborhood Watch Watch Program >- Establish an eCap Merchant To be considered by Public Safety Commission in March-April >- Red Light Education & Work Program - February 2, 2005 Goals Cupertino Counci l2of2l Page City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal >- Continue emphasis on Emergency Response (ER) and Preparedness Project Aid. 639 residents trained in CERT Over 590 residents trained in CPR and First 11 Increased from 4 to 5 CERT classes/yr. aid and Conducted five first CPR classes · Continue expanding of the CERT program · to participate in community members Enables emergency planning Total of Implemented a Disaster Council/Citizen Corps Council · · 2 neighborhoods trained 1 teams. Organized two new neighborhood CERT · Hold a Mandarin CERT information class to assess interest in a Mandarin CERT class · Speaker medical Began developing bi-lingual the CER T and disaster Postponed. Bureau. Increases response. Scheduled for Spring 2004 Established Medical Reserve Corp through Federal grant. · · , Developed a model ER program with Monta Vista High School students · Develop High School ER Training · Ensure ER Training for City staff · Completed 95% of City staff trained. Provide communication services at community events and established county-wide mutual aid plan for amateur radio. 12/03 Mandated SEMS training; First Aid and CPR to staff Conducts on-going EOC drills Updated Emergency Plan · · · Radio Emergency Services Amateur Cupertino · grade l2'h skills to 6th to Total of 189 students trained to date. On-going. 3 Offer Kaleidoscope Program times/year Project begins early 2003 · · Offer ER Develop City Evacuation Plan Ensure ER Training for schools · · · & Work Program ~ February 2, 2005 Goals local school Cupertino Counci monthly with Meet · 13 of2l Page City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments School Resource Officers developing the program with the Cupertino Union School District. December 2004 is the target to complete the syllabus and start school staff training. Status emergency planners and District officials Code Red is an emergency program for school staff and students Goal Develop and conduct Code Red Training for the school districts in Cupertino. Project . to evacuate or shelter in an active shooter or place during violent person on campus. to Suspended TLT and Leadership Cupertino due budget constraints for FY 2004-05. Sheriffs· of evaluating the programs & Work Program ~ Feb111ary 2, 2005 Office in the process due to budget cuts Goals Cupertino Counci Ongoing expansion of volunteer programs with Leadership Cupertino, TLT, CERT and Neighborhood Watch. Sheriffs volunteer program in Cupertino has begun. Five volunteers work on the Neighborhood Watch program exclusively. E-mail system to Neighborhood Watch participants was activated and to date we have 1200 e-mail alert subscribers Expand Volunteer Program 140f21 . Page City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project The Santa Clara County Housing Trust Home Ownership Assistance Program is applicable to Cupertino teachers and other public service workers The 2001 Housing Element increased the BMR requirement from 10% to 15%, and identified sites for an additional housing units. Affordable Housing Provide housing opportunities for Cupertino workers >- 11 BMR manual was updated in November 2002 Rate Program criteria >- Review Below Market City has contracted with Neighborhood Housing Services of Silicon Valley to implement the teacher outreach program in December 2003. Teachers have not been able to qualify for housing in Cupertino. The Housing Commission is considering if the area allowed for housing purchases should be expanded and will make a recommendation to the City Council City Council appropriated $220,000 for a down payment assistance program for teachers in May 2003 Teacher housing assistance programs . Develop teacher housing assistance program (9/02) >- CCS 24 unit affordable housing units and offices were completed in >- CCS Affordable Housing Project The Commission will likely recommend increasing housing fees for non-residential developments and residential developments that are too small (6 or fewer units) to require a BMR unit. The commission will also consider if commercial January 2003 The Housing Commission is reviewing a nexus study for housing mitigation fees and will make a recommendation to the City Council in Spring 2005 >- Nexus Study for Housing Mitigation Fees should be assessed a housing mitigation fee. 2,2005 & Work Program - February Goals Cupertino Counci Page 15 of2l Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order T r City Council --' J Comments The site can accommodate 3-4 dwelling units. Following the negotiations. The City will have a 90 day due diligence period to determine if the site is developable for affordable housing. Cupertino Counci & Work Program - Febl1lary 2,2005 Goals Status On Feb. 1,2005, the CC authorized staff to negotiate with Cal Trans to possibly purchase a Y. acre site on Cleo Avenue. Staff will negotiate price and finance options and discuss development options with non-profit housing developers. Goal >- Cleo Avenue Affordable Housing Page Project 16of2l City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project Completed. 6, Annexation effective date April 2004. island annexation Annex pockets using procedures (6/02) Annexation >- Monta Vista . 12 Lot by lot Creston annexations are on-going when major redevelopment of a home is proposed. contiguous parcels when redevelopment occurs >- Creston . Annex individual See discussion under Parks section. >- Pursue annexation of the land under the San Toma/Saratoga Creek Trai & Work Program - FebrualY 2, 2005 Goals On Feb. 1 the CC authorized the staff to respond to proposed LAFCO policies and return with a comprehensive annexation strategy for the remaining unincorporated islands. Cupertino Counci 2005 Annexation Strategy >- Develop a comprehensive Page 17 of2l Goals and Work Program 2005-2006 4, 2005 -- Items are not in priority order City Council February Goal Project Comments Status Construction completed. other and various Sports Center Building Strategy >- Complete ADA requirements modifications and upgrades 13 10,2004 Financial and Pass Sales - FY 2002/03 gross revenue $982,000 with 785 passes Opened January The DACA lease expires in 2006. Talks are underway. >- Work with DACA on a strategy for upgrading the pool and barn house. FY 2004/05 -- $$1,122,000 with 942 15% increase in gross Illcrease III pass Projection: passes (approximately revenue, approximately 20% sales. Plaza dedication June 19, 2004. Completed May 2004 "Gateway 14. City Center Park and Intersection >- Renamed "Cali Mill Plaza' In January 2004, CPRD staff engaged with FUHSD staff to discuss potential joint program opportunities. These discussions were very enlightening and proved to be valuable. Following is a list of programs that the City and FUHSD became partners on during the Summer 2004. The total package of programs were 100% cost recovery. The Teacher Down Payment Assistance program has been The School Districts do not want to pursue a Senior/Teacher Matching approved. three school School Partnerships >- Pursue partner opportunities with the districts including: · Pool 15 program. The Public Safety Commission is working on improving traffic in the tri-schools neighborhood. and parking Teacher housing Gym Traffi c · · · Water Polo Instruction - 50 participants, 10 hours per week, ages 12 to 17 Youth Basketball Camps - 27 5 participants, 5 camps, 25 hours per week, ages 7 to 12 The Safe Routes to Schools projects have proceeded with excellent cooperation between the City and & Work Program - February 2, 2005 Goals Cupertino Counci l80f21 Page City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Goal Project 120 18 Comments Basketball League - 8 high school teams, participants, 8 hours per week, ages 15 to Status Monta Vista, Cupertino and Garden Gate. Open Gym - open to the public, 55 participants, 3 hours per week, ages 15 to adult When completed, we use the Cupertino field house as available. De Anza/City recycling program - the City gives De Anza used computers and De Anza refurbishes them. Added second SRO in FY 2004/05 Updated contract in FY 2003/04 Resource Officers Youth Probation Officer School . meeting on a The Senior Commission is schedule. meetings and quarterly Staff is available to staff the prepare agendas and minutes only. The Senior Commission has formed the following subcommittees: food & Nutrition/Health & fitness, Housing, volunteer Opportunities, Multi Service Agencies, Day Programs/Transportation. These committees will be investigating, among other things, Intergenerational possibilities, Housing alternatives, Reduction of free/public services, Areas of volunteerism, communication. . 16. Senior Issues >- Explore Senior Commission Goals & Work Program - February 2, 2005 Cupertino Counci 190f2l Page City Council Goals and Work Program 2005-2006 February 4, 2005 -- Items are not in priority order Comments Status Goal Project Weekly service to be phased in by daily route beginning with Monday route and continuing through May until all routes are completed. Contract with hauler approved by Council. Implementation March- April-May. Other >- Weekly Recycling 17 One lot sold for $1,200,000. Other two lots to be sold on market through a broker. Report and recommendations to Council in March for implementation prior end of fiscal year. to Sale of Property >- Internal Improvements >- 18 Completed to enhance customer Access Cupertino times Implement service response Completed Mayor and response policy for >- Implement e-mail Councilmembers Master calendar completed Completed Completed Completed of major events/activities including funding Add Consolidated CDBG and Human Service processes Perform a review ofthe CCS housing allocation time component to video streaming >- Notify Council block parties >- >- >- Completed process >- Reviewed City fees for planning, building and engineering to obtain full cost recover of services. Completed Contracted with a new animal service provider to save $70,000 annually and $500,000 one-time shelter contributions >- & Work Program - February 2, 2005 Goals Cupertino Counci Page 20 of2l 2005-2006 City Council Goals and Work Program February 4, 2005 -- Items are not in priority order Comments Status Goal Project Completed end of April >- Replaced the community outreach sergeant with a code enforcement officer saving $140,000 annually Completed Provide searchable Council and Planning agendas, minutes and packets, and other public documents on the Web page >- Completed Completed Completed Improve Commission appointment process >- >- >- (terrorism) response Implement more thorough employee evaluation forms and train all supervisory and management staff. training Provide emergency Completed Liaison with donors for commissioned sculptures for the new Library and Civic Center Plaza >- Completed Completed >- Improved A V capability and community access. >- West Valley Sheriffs Substation moved to Cupertino Completed >- Vallco provides outreach space for Emergency Services program in the mall Completed Completed 777 -CITY phone access Live receptionist instead ofrecorded message 7:30 a.m. to 5:30 p.m. Monday through Friday >- >- & Work Program - February 2,2005 Goals Cupen:ino Counci Completed >- Greatly increased notification including city-wide notification of major issues of2l Page 21 Functional Organization Chart Administrative Services January 2005 c"",...., Dreclor!Tre......er ~Smilt1 """"" ~ ~ [....-1 1--" j 1='::'1 Tho.... KarenGuem ......- GISCoordInaIof HRTechnidan HRTechnio;:ian I"""""""" ^"""''''''' ....IT _ ~ C.....FI.J1derbo.R "".- J~l ~ IT- ^"'"""'" DeptAyCltyCIer1c ......... ""....- ""'........ ....... -- HRDndor I MersbÏHovey EmergeocySvœ. c_"""'" Other Department Projects StaffJialsooto LibroryCootmiss'on S¡x:ciaJProjects Ne»hbraryleasc Sunda} ye:r8US Tuesday hours Finalize new banking reJationship Identtl}'lpropose revenue enhancements Liaison 10 1hc Westsidc Animal Sen'iccs Re<.:ordoMIUIJII !. Records retenlÌonscheduk On& off site records search & retrieval Microfilming services for all departmeßts Purging,microfilrning,storage&des!ruction CompJy with Public Reoocds Act including document processing Quart.erly updates to municipal code A~MOOdoo~m~oot&sc~g Filecreation,tracking&storageofcummt1'CCQfÓS Assi¡t departmonts with records management tasks """', PreparebudgetlcontractsJRFP's Providecityinteroffice&postalservtce< Providecitywidcduplicationsmiccs Manøgeboardlcronmi.sionapptprocess Compi!e,print,w.tribute,pon,upJoad agendas,minuu:s, & packcts tothe web Liason to Fine Arts Commission including specialprojecI!LCbenyBlossomFesliv.l "hildren's art show, Di.tinguishedArlist of1heYear, Art in Public Places, Cyrus 1he Great donation, percent for art request CodcEnforcement Enforce Municipal Code ¡ssuecitatious FaciJitate neighOOrbood disputes Assist shcriITas nocdOO Abalementproceedings Coordinate Neighborhood WotchPr<.>gramfnrSheriffs Departmcnt75% City Clerk ElectiouMuoeement Reyicw/filecampaignfmancedisc!o'ures (NeneeconnictofintcfOSlroporting Planldirect mwticipal elections Plan/direct initiative clections PabllcllformatiOil Maintain employeelcommissionphone books Proy-ide roccption & phone smices for City HaU Assi,tPIO incmergrncics & drills Respondlforv;ardemailrequestsforinfonnati(Jt\ Publish legol JIDtiœs,recorddocumerrts Write Council agendas,minulCS & process documents IW,'CllIIeII Deposit&/ICCOUIItfor$56miJlioninm"Cf\uc Prooes,cityreceinbleslco]]ections Monilnrgranlrey'enues EIIM'lIdlluret I'rooessll,ccoontfnr$60miUiOllexpenditures Provide in-house payrol1 proocssingfnr 145 fuUtimeemplo¡reesllJlduptol50pDrttime employees Prepare all FcderallSw.teAocal taxobhgations LicemiDIt/OrdilllUlceCompl18lcc !ssuebusmessli""""", Enfnrœcompliancewithcil}'ordirumoe Process utilily tax exemptiooslreports Flnance/T.....ury Trcasu' Manage/invesl$33 DÙlhon mpooled in\'estmenls Monilnrinveatmentlaws PreparconnualinvcstnlCr1tpohcy Prepare monthly COWICilreports Administerdebtissuance IøtemlllEuemalReooninl Prepare!monitoronnuol&5yearbudget Prcparçonnuolaudilrepor\ Process all intemaVCJ<tcrnolrcpol'ling including FcderollState/Countyreports AcoounI foraJI city assets Monilnrrcporlingç1iangcs ImplemeotGASB34s\alemenls 0''", Liosooto aodiloommittee Administrativefunctionsincludingsupphcs, personnel,etc Bankingrelalionships NCI!OliationalEmploveeRellltioD' Negotiate labor agreemcnts Conduct quorterJy labor management meetings Update MOU's antipersonnel policies & - Respond to grievanœs and PERB filings Provideconsulationonprogreosive RickM, mølt Negotiate insID1IßCC cootrac\s Adrni.niJ;tergenerHl!iabilityc!aiIw Admini1tcrsclf-insun:dwoders'oompensation """""" ReprescntCityinc!aim!itigation CondUC1quarterly.af~'meetiogs Human Resources Reawlmell" Selection PubJishing\'lIClIIICies Conduct outrcach cITorts Di:velop&administersc!ectionproccas Establi,b&certifyeligiblelisls CJulifitatioB& ComllClllBtioB E.\.ablish, revise & streamline class specifications SW'\'~'compensotionleveJs Malcsalaryrecommcndotiona&maintsin salary plan EmP]oyeelleDefits EvHlllOtelnegotiateempJoyeebeDeÍits AdministcrbcncfitplonsandconlrllCl.s Prmide employees with benefit information KmP]oveeTr.miDI CoordinateCily-"idcBESTtrmnlngprogram Conducttrainingneedsasscssmenl Monitor reqnired training Customer Scrvicecloss M~-eJ1-Briggs Emergency Preparedn... InfonnaUon Technology Economic Devetopment Emel1!l'llCIServicn Networ1<Upl/I"atlealApplÎutionl IIJointCommitteeorCitvlChlllDber Ptm';dc community training via SUp )OC\ City W ANILAN Enbonccbusincsscnvironmcnt CERTProgram StandardimsoftwareJhordware Prorooteeducationofcornnnmily Ka!cidoscopeYouthProgram Monitnr licensing agreemenlS interdependence CeR Upgradc,ySiemsasnecessarv RccroilCQmpatib!e businesses to the city First Aid Provide desktop ~upporI Develop a sensc oCpubliclprivatc Coordinate neighborhood preparedness ProposellJldimplemenlslate-of- partnerships Coordinate ochool emergencypreparedne.. the.artsystems LiasontoChambet,brokers,business ""'" MonitnrmaintcnonccagrtICII>CIIlS ossociatiOlll,EconDev'Committec Updates Di.osterPlon I Promote a strong economy to cnhonce LiasonforEOCJShelterOperations/CARES DepanmentSvsteml qualilyoflife MarketsemcrgetlC}'preparednesslel"l'ices Liosonfor\D \jordcpartmcntS}stem WQdwithbusineasloidentifyreten1ion. Coordinatesperiodicemergeneydrins conY-eJ1ionslmodifications bomm Di.tribute preparedness info via intemet, - DewlopEoonDevWebsite display1,presentationa&printedbroclmres 'm- CoordinatecilystafTpreparodocas& Porks&Rccreation EOCtSEMStraining Troub!eshooting Coordinate Medical ReserY'c Corps Project ¡,,,""~ IntemetAcceu I ProvidelmaintainIntemetltntranet Adminillratiol I Pn:parefuoplementTech2005PJan Prepare budget!contracWRFP'i Providedisosterplonlongoiogbaclup Prmideadequatefm:waUslsecurity ~,- EtI1U1'CstafTtraining - = Tllmporarily transfllrred 1O!h' City Attorney's oITice _"VacantPOSiöon - y........"....,,~'u,," I ¡ "'Pllrt-TimIlPositiOfl "PllndingRetirernllnt Functional Organization Chart City of Cupertino Community Development Department January 2005 Di~lor Administrative Services Building ousing Planning and ChiistY-Akabll 112tOl&Admin "n 8uaWinskJw Administra!iw Clerk .....'** .......... ......,. K.....aWiII Adminio.!nI1ive ,,~ Connie Wang 8aniOfOffjca Assistant GregCnl"1 Building OIIicJal rryBrager Building n.pector LarrySquarci Building Inspeclo, Vera Oil SaniOfPl8nner COBG CiddyWordall City Planner PeterGdl C,.II Admlnlstroltlve Services RacelveADDIlcMlon. LogintoCompuler FoeR"""ipt Filep..""rati. PuÞl1c Inlorm. Phonn Counte, srteRlIOOr' r;¡¡¡ .-. Publ¡;¡¡¡;¡g-ö';ãdlln... Mailing Lists 300ft Notice mr.:.m..tlon .- Boarda.ndComml..Ion. PC,CC,DRC.ERC.HC -- Minutes Agendas PackalAs.embl' MøatingSalup stat/Reports rtmentO, Filing8yslem Miero·ftlm Suppiles Pureh.aeOrde", ChackRaquasts BudgatMonrtorinl Communication. MeillFAXlPhones TimaCardS Building Plan Check and Inspections !!!!J nServlcel Fiajdlnapeclion. Col'ff!CtionNotices Stop Work NoIioes EmargancvA......menl Reoordraquesl$ Log Rnulls Maintalnln.peclionLlnk [in.pectioncaillnsystam) PubllclnformatlonServlcn Phones - Counte.- Codelnspact;ons lIc!!!nlgf BulkllnaPlanCbIIc" Log into Compuler Calculllt. Valuølion and Fees DI.tlibuteApplications Aev_ADoIIcatlon. ""' PlumbinglMech,Cod"" '" EnargyandTit1e24 Send Correc(ion Notices StrucIur.1 Plan Check Issua Buildin~ P"""iIs Dr.'oolol>mentAevI_ RØ\liewAppllcalion. Attend pr&-applieMion meetil Development and Housing Raalonall"uH VallayTranSpOrlslionAuthofity(VTA) Sllloon Vallay Manufacturing Group Joinl Vanlure Silicon Valley Metlsul'(!A/B DemooraDhlca C&nsus DataBase Dept,ofFinanoePop, Estimatas ABAGProjection. ABAGHousingNoecIsP,oject" GISavstem aan..IPI.n UpdatePfogram LandUaeChang"" Te><IAmandments Annual Reports Polley ZonlnaComDllance Business LiænsaR"";ew HomeOcou""llonPermlto Zonlngintarprelation ZoninaMac HllItoricPreørvllÖOn Historiclnv9l1tofY .!I!!£!!!.!.! Design Guld,¡jines ParkingSludi... Anne.Miona Heart of tha CiIY Plan Publlclnform.tlonServlOH Phones Counter Brochures Maintain Daj)artmentWeb Current Planning ,,",,", ...... Pr.applieation..........- InterdepartmentalCoordlnatior Complat...,a.. Perm~Slreamlining OevalopmentRevi_Commillee(DRC) Srte&ArcMl!lClu'aIR"";ew Stat/RepOrts Building ParmrtPlan Ch""'kin. Project Inspections AøplicationTraoking IMIahborhoodP_atIon Zoning Code Enfofoernent 8ignEnlo'cømant Proç>ertylnspections NulsanceAbatamerII Flood Maps EnvJronrnenl.lllù!'Ll""'t .. B~lkI , iCBOCertlfioation. ServloeRaa~ S9a'el ~ C........,..."j;¡ Commission<K'sDlnnel DepartmentCelebralio, DaptDlsplavs SpaoialMøellnos . 1i~IIdIRCIActJvlty~rtl ¡-and9tatlltioo CodaComPlI_ Corl"9CllonNotioa StocWo'kNoIices ~E.J PI.nCh",," Hou.lnaProanom. COBG MonrtolingNon_ProfiIs Housing Rehabililation Inlormation&Relarral AiTordableHouslngProjec!$ Pages ZonlnaOnllnanoe New Ordinances OrdinanoeAmandmenls Zonlnglnte,prelations EnvironmantalGuid,¡jines M~igation Monrtoling As....smentCOOfdinati. MrtigationMonitO'lng Ag.noyRefe""ls EIRs Economlco.veloDme Eoonomio DfMIIopmant Commillae StaluaolDfMllopmentAclMly D_opmantStanda,da "- CodeEnfo.........m Danperous Building C, --...oDl'l'lIlll RedevelopmenlPlan BALALawsurt ProCflSsOevelopmenlApplicali SIIIICI.IPI...alStudl.. Soulh DeAnza BMI North DaAnza Blvd HetlrtoflheCity Boardoloppeal DevalopmenlCommillaø, Buildil Economi, Slafi support provided to tha Iollowlng boards and commissions City Coundl. Plsnning Comm"sion, Housing Commission, Environmental Review Committee. D......opment Review Commillaa, 6120.5 = 30% vacant Vacant Position part-lime position undposilion peodingretiremen! non general Legend - C D Functional Organization Chart City of Cupertino Parks and Recreation Department January 2005 Julia Lamy Recreation Supervisor SeniofCenter ~ TerosaMo Racraalion 75% FIlS% COA Coordinator ~ ~ Mabel Hoffman I Rafael ~laloOOs Senior Office FadlilyAtterKlant Assistant III I 50% GF/50% Entarprise ..6,. t. \v.-~"',4 Senior Center OO%GF110%£nIerprtse 88% Enlerprisel 12;' Slcrmdrain Fund 67% GF/33% £ntal sœttN.meà Crouild$·'~ 100% Enlarprise 100% Enterprise MJii:i!'öi;iöWi:j ~SUp\IrIIeor BleckbllnyFarm ~~' \ I ~$*" ",,. 10Q%Enterprlse 100% En!er¡:orìse Vince Ortega Facility Attendanl Therese Ambrosi Smith Diredor TomWII~ers Recrootion$upervi&>r auinlanCanterlCu~ural I 67%GF33%Entarpr!se Malanielrwin I Senior Office Assistant - - = HaalherJauch :hfistlnaQuadro Office Assistant Office Assistant Christine Hanel Don M<:Carthy RacrealionSupervisor Recreation Supervisor .=?- , _":;i.~ __ jifJJt. Røci'MIkIn I~' Recreøticn ~,rfk/':¡ CooftIinaIot. ¡::ø. CøonInI\I)r ,,% G'ß'M"',"""" ,,% Gm,% '''','''"'' 'OOM"',."" ! ,,. G'ß'% ''''~- "''''''''f- ~ ['=-'::'1 ~ 100% Entarpnse )uthlTeens SpOrts Center/Fitness Administration Communication Customer service Personnel Budget Brochures Instructor contracts Publicity & marketing Attend conferences Procedures and policies Officesupp!ies Daily deposits Senior Recreation Plan, organize, coordinate variety of senior programs, services, events and activities Serve seniors in the community Serve new immigrants Changing demographics activities Intergenerationalevents Special events Social activities Classes I De Anza and Fremont adult education Contractual classes Classes taught by volunteers Exercise Techno!OQy Travel Day, US, and international tril Volunteers Front desk support Recruit, train and supervise Advisory Council Recognition luncheon Service clubs events Wednesday Lunch PrOQram Facility Manaøement Senior use Facility reservations DisDlav cases Senior Social Services Case management Housing consultation Insurance counseling Legal counseling Support groups Holidavbaskets Newsletter Design, produce, distribute Blackberry Farm Administration Communication Customer service Personnel Budget Brochures tnstructorcontracts Publicity & marketing Attend conferences Procedures and policies Tours Schedule picnics Daily deposits Park & Trail Plannina Pal1tMaintenance Facility improvement Perform Dark and colt course mainteniince Caterina Order supplies Schedule cooking Meal planning Customer interaction Swimmina Pools Perform pool maintenance Order supplies Recruit train and schedule lifeauards Golf Course Pro Shop Schedule tee times Plan tournaments Financial reports Retreat Center Room set-ups MealplanninQ Special Events Cupertino Dav at Blackberry Farrn McClellan Ranch Administer nature programs School tours Community gardens Chair McClellan Ranch Task Force Trails Stevens Creek Trail Quinlan Center/Cuttural Administration Communication Customer service Personnel Budget Brochures Instructor contracts Publicity & marketing Attend conferences Program evaluations Procedures and policies Program transfers Refund requests Daily deposits Class/proQram reQistrations Facility Management Facility/picnic area reservations Room preparations Audio/visuai equipment Uaison with ianitorial service Facility improvement projects Coordinate art display Public safety items Vendínamachínes Cultural Proøram Youth and adult classes Seasonal holiday classes Shakespeare In The Park Art In The Park Summer Concert Series County Fair Almost Anvthina Goes Community Events Cherry Blossom Festival Art & Wine Festival Moon Festival Oktoberfest Day In the Park July 4th Lunar New Year Unity Parade Administration Communication Customer service Personnel Budget Brochures Instructor contracts Publicity & marketing Attend conferences Program evaluations Procedures and policies Daily deposits Adult & Youth Fitness Classes Fitness Recreation Classes Reserve facilities Youth Sports Maintainperrnits Coordínate youth sports Field reservations Plan field maintenance Special Events Big Bunny Fun Run Trailblazer Run 4th of Julv Fireworks DisDlav Adult Søorts Softball Recruit & supervise scorekeepers Field maintenance Managers' info. Packets Register teams Schedule leagues Update standings HireumDires DroD-ln Vollevball Organize program Hire staff CreeksIde Park Buildina Oversee rentals Facilitv maintenance AQuatics Rent/Main\. Pool facilities Teach CPR & 1slAid class Aauaticstaffmanuals Cuøertino Sports Center Schedule staff Purchase supplies & equipmenl Maintain vending machines Maintain landscaping Cupertino Tennis Club Software training Facilitv maintenance & reoair ministration )mmunication Jstomerservice ~rsonnel Jdget ochures struclorcontracls Jblicity&marketing tend confereoces )-sponsored Clubs ooram evaluations )uthfTeen Proarams Jmmer Camps aygroundProgram idayExcursions x)ßtime Elementary School Program )Iiday Vacation Camp terschool Enrichment Program !Oces sneylandTrip ~en Drop-In Program ~i Trips )Qntime Jr./Sr. High School Program ,bFaire lenCommittees ¡ecial Rae. Program )QperaliveDances ~en Winter Came lecial Events ¡ring instrumental concert eakfastwithSanta mtavisils ·servicetraining Irenlsniahtoul Icility Maintenance & Developoment )Qmscheduling lcilityimprovements Jildingrenlals ~8mobìle 'oD-lnteencenter JDDlies ilentoryconlrol aintainDepartrnentVehicles affUniforrn: _ =VacantPositions I I = Enterprise Positions I == Part-time Positions Partially GF Supported "ar"'a"a~AdmWH""""R_"roe,.¡pROrgCha~Jan2OO.'\.'"