12.07.17 - PRC Meeting AgendaCITY OF CUPERTINO
AGENDA
PARKS AND RECREATION COMMISSION
7:00 PM
10350 Torre Avenue, Community Hall
Thursday, December 7, 2017
This meeting will be televised.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Regular Meeting on November 2, 2017
Draft Minutes
2.Subject: Special Meeting on November 9, 2017
Draft Minutes
CEREMONIAL MATTERS AND PRESENTATIONS
3.Subject: Draft 2017 Cupertino Pedestrian Transportation Plan
Staff Report
Attach A - Draft 2017 Cupertino Pedestrian Transportation Plan
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes. In most
cases, State law will prohibit the commission from making any decisions with respect to
a matter not listed on the agenda
WRITTEN COMMUNICATIONS
Page 1
December 7, 2017Parks and Recreation Commission AGENDA
OLD BUSINESS
4.Subject: McClellan Ranch Parking Lot Improvement
Staff Report
Attach A - Stakeholder Mtg Notes
5.Subject: Citywide Parks and Recreation System Master Plan Update - Update and
Draft Project Scoping Matrix
Staff Report
Attach A - Project Scoping Matrix, Draft, Dec 2017
6.Subject: Accreditation of Recreation and Community Services Department - Fall
2017 Update
Staff Report
7.Subject: 2017-2018 Work Plan
Work Plan
NEW BUSINESS
STAFF AND COMMISSION REPORTS
8.Subject: Director's Report
ADJOURNMENT
Page 2
December 7, 2017Parks and Recreation Commission AGENDA
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, 48
hours in advance of the meeting to arrange for assistance. Upon request, in advance,
by a person with a disability, meeting agendas and writings distributed for the meeting
that are public records will be made available in the appropriate alternative format.
Also upon request, in advance, an assistive listening device can be made available for
use during the meeting.
Any writings or documents provided to a majority of the members after publication of
the agenda will be made available for public inspection. Please contact the City
Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business
hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal
Code 2.08.100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
accessible to the public through the City’s website and kept in packet archives. You are
hereby admonished not to include any personal or private information in written
communications to the City that you do not wish to make public; doing so shall
constitute a waiver of any privacy rights you may have on the information provided to
the City.
Members of the public are entitled to address the members concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of
that item. If you wish to address the members on any other item not on the agenda, you
may do so during the public comment.
Page 3
CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
Community Hall
10350 Torre Ave, Cupertino, CA
Thursday, November 2, 2017
7:00 PM
MEETING
DRAFT MINUTES
CALL TO ORDER
Chair Davis called the meeting to order at 7:00pm in the Community Hall, at 10350 Torre
Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: Helene Davis, Meenakshi Biyani, Neesha Tambe, Carol
Stanek
Commissioners absent: Judy Wilson
Staff present: Jeff Milkes, Kevin Khuu, Kim Calame
APPROVAL OF MINUTES
1. Regular Meeting of September 7, 2017 – Commissioner Biyani corrected an item
under the Staff and Commission Reports, from draw on buildings to Art in
Unexpected Places. Vice Chair Tambe motioned to approve the amended minutes
of September 7, 2017. Commissioner Biyanbi seconded. Motion passed with 3 yes,
1 abstain, and 1 absent.
CEREMONIAL MATTERS AND PRESENTATIONS
2. Age Friendly City Initiative
Diana Miller, from the Santa Clara County Department of Aging and Adult
Services, presented to the Commission about the Age Friendly City Initiatiative.
Cupertino is currently awaiting its designation. Invited the Commission to attend
the San Jose Public Life Summit at the San Jose City Hall Rotunda on November 8
and the Seniors’ Agenda Network Summit on January 31, 2018. Discussion
followed.
3. Community Gardens Presentation
Kim Calame, Recreation Supervisor, presented to the Commission about the
Cupertino Community Gardens, covering the current conditions. Highlighted the
reset of the gardens in 2018. Will meet the landscape architect on November 13 to
review the new potential designs of the gardens and then open it up for public
input. Goal to start the construction in September of 2018 and finish by the end of
2018. Also looking to possibly expand the gardening program to other parks.
The Commission offered to help with the compliance issue and asked to see the
current ideas written down to deal with it. Vice Chair Tambe suggested to revise
the waitlist structure to possibly have a weighting system, dependent on the
applicant.
4. Recreation Department Budget Performance FY 16/17
Jeff Milkes, the Director of Recreation & Community Services, presented to the
Commission on the Recreation Department’s budget performance from the
previous fiscal year. Highlighted add ons to the Commission for the new fiscal
year, including the mobile recreation program and additional funds to partner
with Grassroots Ecology. Underspent by 10% overall.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
5. 2017-2018 Commission Work Plan
The Commission reviewed the Work Plan and decided on the date for the
November special meeting. November 9 and 13 were suggested. The Commission
decided for Thursday, November 9, with the location to be determined. Chair
Davis asked for the Community Gardens item to come back and be presented
during the special meeting. Vice Chair Tambe asked for the meeting with the
Bicyle Pedestrian Commission to come back to the Commission by early next year
if possible.
NEW BUSINESS
6. Future Capital Improvement Projects (CIP) Priorities
Jeff Milkes, presented to the Commission, the currently funded CIP projects,
reviewed possible future CIP projects, and asked for feedback from the
Commission on what projects to prioritize.
The Commission emphasized the safety projects, such as the Blackberry Farm
entrance. Commission Stanek added that it should include both pedestrian and
bicycle access. Also prioritized the outdoor table tennis project (to build at all
parks), Quinlan Community Center front office renovation, and HVAC system
projects for both the Sports Center and Quinlan Center.
Chair Davis also highlighted the walkway to the Senior Center project, supported
the service improvement projects and the revenue projects, i.e. locker
improvements at the Sports Center. Vice Chair Tambe didn’t prioritize the
accessible playground at Blackberry Farm, but supported the ADA buttons at
Quinlan. Commissioner Biyani also supported the safety and ADA improvement
projects. The Commission agreed on placing more water bottle fountains for all
parks in Cupertino.
Commissioner Stanek emphasized these projects should be considering the overall
vision discussed in the Stevens Creek Corridor Master Plan. Suggested to invest
money into the Stocklmeir Property or focus on the Stevens Creek Corridor Master
Plan or the golf course instead. Commission Tambe asked about adding parklets
and that it would supplement the Master Plan and creating intercity connections
through a city bus or shuttle. Chair Davis wanted to add in replacing the non-
function BBQs at the parks and the shade and reconfigured playground at the
Monta Vista and Quinlan Preschool.
STAFF AND COMMISSION REPORTS
7. Director’s Report
Jeff Milkes reported to the Commission on the following:
- From September, followed up on previous items:
o Will come back with the environmental update of the McClellan Ranch
Parking Lot.
o Will bring Clare Francavilla to the next Commission meeting to
introduce her as the new Emergency Coordinator.
o Will come back with the Recreation Software Update
Commissioner Biyani had attended the mayor’s meeting. Highlighted that the
Teen Commissioners are attending other Commission meetings, producing the
second hack-a-thon, and a teen workshop program. The Library Commission
introduced flu shots at the library, the Cupertino Library might have a passport
renewal service, and will build an electronic board to post flyers and events. Fine
Arts Commission is putting up a wall to display work from their young and
emerging artists. Housing Commission reviewed the BMR program. TICC
presented that due to a vetoed bill, the City still has the rights to decide where to
place cell towers within city limits. Will have a walkshop at Regnart Creek on
Saturday, November 18th at 10:30am to 12 or 1 to 2:30 to walk through the
Regnart Creek Trail. Access is from Rodriguez Ave to see the trail and is
promoted by Safe Routes to School. Public input is invited.
Vice Chair Tambe is working with Teen Commission to redesign the Teen
Hackathon for next year. Also working on ways to impliment the ideas that come
from the event.
Chair Davis attended the Puppy Plunge at Blackberry Farm and the Fall Bike
Fest that was put on the Bicycle Pedestrian Commission. 15 people attended and
rode a total 13 miles. Also gave a presentation to City Council on the work plan.
Commissioner Stanek attended the work plan presentation and represented the
Commission at Leadership 95014.
ADJOURNMENT – Chair Davis adjourned the meeting at 9:24 p.m.
Respectfully submitted,
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the___ regular meeting
CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
City Hall - EOC
10300 Torre Ave, Cupertino, CA
Thursday, November 9, 2017
7:00 PM
SPECIAL MEETING
DRAFT MINUTES
CALL TO ORDER
Chair Davis called the meeting to order at 7:01 p.m. in the City Hall, EOC, at 10300 Torre
Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: Carol Stanek, Judy Wilson, Helene Davis, Meenakshi Biyani,
Neesha Tambe
Commissioners absent: None
Staff present: Jeff Milkes, Kevin Khuu, Gail Seeds
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
1. Citywide Parks and Recreation System Master Plan – Update and Draft Recreation
Program Overview
a. Gail Seeds presented to the Commission an update of the Citywide Parks
and Recreation System Master Plan, covering the programs offered by the
Cupertino Recreation and Community Services Department. Presented the
overall findings from the consultant, trends observed, and reviewed the
data collected.
Discussion followed. The Commission requested more in depth data be
collected if possible, such as demographic information of current
participants or the number of unique participants. Also to find the number
of uses of the sports fields compared to the number of renters overall.
Gail presented the revision of the current Recreation programs into 2 types,
program services and support services. Asked for feedback on the revised
9 categories for program services and 8 categories for support services and
if there’s support in developing the framework for data gathering for better
program evaluation and planning.
The Commission suggested better utilizing the current space that the City
has and stressed decentralizing programs. Strongly highlighted
partnerships with other public and private organizations to improve
program offerings and resource allocation, such as the Cupertino Union
School District, MidPenninsula Regional Open Space District, or the Flint
Center. Supported improvements in the data collection, research and
analysis, and supported increasing connectivity and parking within the
City, as well as hosting more culturally diverse programs. The Commission
also suggested reaching out to new developers for space in return for
support and can build a wish list to send to them.
Director Jeff Milkes confirmed that decentralization of programs is already
happening, announcing the movie in the park, Home Alone, at Creekside
Park on December 9th.
NEW BUSINESS
None
ADJOURNMENT – Chair Davis adjourned the meeting at 10:03 p.m.
Respectfully submitted,
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at the___ regular meeting
PUBLIC WORKS DEPARTMENT
CITY HALL
10 10300 TORRE AVE • CUPERTINO, CA 95014
TELEPHONE: (408) 777-3200 • WWW.CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: December 7, 2017
Subject
Draft 2017 Cupertino Pedestrian Transportation Plan
Recommended Action
Receive a presentation on the Draft 2017 Cupertino Pedestrian Transportation Plan and provide
input as desired.
Description
The Cupertino Pedestrian Transportation Plan (PTP) was last updated in 2002. The Plan
provides the blueprint for Cupertino to achieve its vision of an inviting, safe and connected
pedestrian network that enhances the quality of life for all community members and visitors.
The Transportation Division leads the process of updating the PTP.
Discussion
Transportation Division staff will present an outline of the PTP, the list of recommended
pedestrian improvement projects, and the scoring criteria used to prioritize the projects. The
Commission will have the opportunity to provide feedback on the PTP, which is nearing the
end of a nearly year-long development and public outreach period, including regular
discussion at the Bicycle Pedestrian Commission. The PTP will move forward for adoption by
the City Council on December 19, 2017.
Summary
The Parks and Recreation Commission is invited to receive the presentation on the Draft 2017
Cupertino Pedestrian Transportation Plan.
_____________________________________________________________________________________
Prepared by: David Stillman, Transportation Manager
Reviewed by: Timm Borden, Director of Public Works
Approved for Submission by: Jeff Milkes, Director of Recreation and Community Services
Attachments:
Attachment A: Draft 2017 Cupertino Pedestrian Transportation Plan
RECREATION AND COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • WWW.CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting Date: December 7, 2017
Subject
McClellan Ranch West Parking Lot Improvement
Recommended Action
Review proposed parking lot design that was revised per comments received from
stakeholders in September 2017, provide feedback and direction to proceed with
obtaining CEQA clearance.
Description
This project is for design and construction a new “green” parking area that is
compatible with the creek environment at McClellan Ranch West, which will be
designed to have minimal impact to the site.
Discussion
Over the years, the McClellan Ranch West site has been used informally as auxiliary
parking for staff and visitors at McClellan Ranch Preserve. It does not have a suitable
paving surface, rendering it impractical for use during wet weather due to mud. The
opening of the Environmental Education Center in 2015 has increased the parking
demand at McClellan Ranch Preserve. The removal of the Simms house on the
McClellan Ranch West site advances the option to provide the additional parking that is
needed by providing a suitable parking surface.
Sustainability Impact
The daily-use parking area will be constructed using pervious concrete paving and will
be used for daily visitor and staff parking. Beyond the proposed paved area, gravel
placement would allow for additional capacity on occasion when the demand for
parking is high. The parking area will be self-draining and not produce any surface
runoff to the creek. The site will be well planted with additional trees and native plants
including restoration plantings along the creek.
Fiscal Impact
Funds for this project are allocated in the FY18 Capital Improvement Program.
_____________________________________
Prepared by: Alex Acenas, Public Works Project Manager
Approved for Submission by: Jeff Milkes, Director of Recreation & Community
Services
Attachments:
Attachment A – Stakeholder meeting notes, Nov. 2017
Notes from Stakeholder Meetings re
Proposed Parking Area at McClellan Ranch West
Thursday, November 16, 2017, 10:00 – 11:30 a.m.
Friday, November 17, 2017, 5:00 – 7:30 p.m.
Thursday Attendees:
Ralph Schardt, Executive Director, Santa Clara Valley Audubon Society
Shani Kleinhaus, Environmental Advocate, Santa Clara Valley Audubon Society
Hans Toensfledt, Club Leader, Rolling Hills 4H Club
Glenn Kubacki, resident
Janet Van Zoeren, resident
Friday attendees:
Paul Turner & Tina Hsieh, neighbor
Rich Williams, neighbor
Sigrid Wehner, neighbor
Deanna Forsythe, neighbor
Anne Ng, Friends of Stevens Creek Trail
Jeremy Merckling, Grassroots Ecology
Staff present at both meetings:
Barbara Banfield, Recreation and Community Services, City of Cupertino
Gail Seeds, Recreation and Community Services, City of Cupertino
Alex Acenas, Public Works Department, City of Cupertino
After a round of introductions, staff presented the revised proposed plan for parking improvements at
McClellan Ranch West and described the changes to the previous design that were made in response to the
comments received during stakeholder input gathered September 5 and 11, 2017.
The following comments/questions were received:
1. The subject of the possible use of the parking lot at Blackberry Farm as an alternative to provide
needed parking spaces for McClellan Ranch Preserve (MRP) was raised. Staff explained that the
Blackberry Farm parking lot cannot be the solution or part of the solution due to the fact that there
is an environmental document addendum from 2006 that limits the City’s use of the overall
Blackberry Farm parking lot to 100 days in a year (a smaller number of spaces is allowable in the
“off season”) and that prohibits the City from promoting that parking lot as being available for
additional parking for other uses within the corridor by means of publicly distributed information
outside of the 100 days.
2. The subject of the handling of surface runoff and how possible car fluid drips will be kept from
reaching the creek was raised. Staff explained that the paving design will allow for surface runoff to
percolate through the permeable concrete paving and that the aggregate sub-base and an
infiltration trench at the low end of the parking lot will help filter out contaminants before the
below-grade water reaches the creek.
3. Some attendees were not receptive to the idea of providing a less formal, gravel, occasional-use
parking area beyond the permeable paved daily use parking. Concern about the potential for cars
to access the proposed occasional-use area, especially at night, caused some attendees to ask the
City to reconsider the occasional-use parking and either look for other alternatives or defer the
construction of the occasional use portion until confirming whether the proposed new daily use
parking lot adequately addresses the parking demand at MRP. To clarify, staff pointed out that the
drive aisle for the proposed overflow parking shown on the revised plan is actually currently an
existing, informal, unpaved driveway that extends toward Scenic Circle and is used as an access
road by emergency and maintenance personnel. In the event that the occasional use parking area
is removed from the plan, it was suggested that parallel parking along the driveway be considered
to offset the potential loss of those spaces, but without moving the parking into the riparian area.
Attendees suggested optimizing parking quantity at the existing parking area at McClellan Ranch,
particularly near 4-H and the community garden, and adding a few spaces within the current
footprint if additional spaces are possible. Staff also noted that the occasional-use area will be
closed off by a physical barrier (bollards/chains/gate) to prevent vehicular access except during the
planned occasional uses.
4. The attendees were generally approving of the revised parking lot design and thanked the City for
addressing the concerns that were raised in the September stakeholders meeting, specifically
moving the parking area as far as possible from the creek and outside the dripline of existing trees,
and restoring the vegetation in the area between the creek and the proposed parking lot.
Attendees inquired about the proposed plant list but this information was not available at the time
of the meetings. Staff will make available to everyone interested the proposed plant list when it is
finalized.
5. Although outside the scope of this project, attendees expressed concern about the safety of the
current McClellan Ranch Preserve entrance/exit, as it relates to sight lines and suggested trying to
calm down traffic along McClellan Rd.
6. In response to the suggestion of providing bike racks and a water bottle filling station, staff clarified
that these amenities would better serve visitors by locating them at the McClellan Ranch Preserve
rather than at the proposed parking lot, and that this is already being considered by the City as a
future project.
7. Asked about the project timeline, staff explained that the next step after these stakeholder
meetings would be to go back to the Parks and Recreation Commission on Dec. 7, 2017, to present
the revised design and seek the PRC’s approval to move forward with a recommended parking lot
layout. After the PRC endorses moving forward, an Initial Study will be circulated for 20 days. After
this time period, assuming no objections are received, the City’s design consultant will finalize the
bid documents. Current timeline for the start of actual construction is after the end of the 2018
bird-nesting season, i.e. Aug. 31, 2018. Actual construction is currently projected to take a
minimum of 4 months.
Prepared by: Alex Acenas
Public Works Project Manager
alexa@cupertino.org
(650) 255-6565: mobile
(408) 777-3232: office
Please review and inform the author of any revisions within three business days of receipt.
RECREATION AND COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10 10185 NORTH STELLING RD • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3120 www.cupertino.org
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting Date: December 7, 2017
Subject
Citywide Parks and Recreation System Master Plan Update – Update and Draft Project Scoping
Matrix
Recommended Action
Receive an update on the Citywide Parks and Recreation System Master Plan (“Master Plan”),
review a draft project scoping matrix, and provide direction.
Background
A planning process for Cupertino’s citywide parks, open space and recreation system is in
progress. The Parks and Recreation Commission and the public have provided input on a range
of master planning topics since early this year.
Discussion
The consultant team has provided a draft project scoping matrix (see Attachment A). It lists
potential major projects, as well as other outdoor facilities, with associated information
regarding siting criteria, potential elements, and other considerations. Input by the public and
the Commission is invited.
Fiscal Impact
None.
____________________________________
Prepared by: Gail Seeds, Park Improvement Manager
Reviewed by: N/A
Approved by: Jeff Milkes, Director of Recreation & Community Services
Attachment A: Project Scoping Matrix, Draft, December 2017.
Parks & Recreation System Master Plan | 1
MAJOR PROJECT SCOPING MATRIX - DRAFT, DEC. 2017
MAJOR FACILITIES
The planning process identified several major facilities as community needs or desires, including:
Aquatic facility
Performing/fine arts center
Technology center/incubator hub/maker space
Gymnasium/recreation center
Senior center (expansion of services)
Teen services
Each type of facility represents a major investment of capital dollars, a commitment of precious park land, a focus
in recreation programming and commitment of annual operating dollars. Each of these facilities could be
accomplished in different ways. Some could be combined, and some are more suited to partnerships. Cupertino
has very few large parks that could accommodate major facilities, and land in the City is at a premium.
Joint-use facilities are one possible means to provide some of the noted facilities. Any joint-use facility would need
clear discussion regarding whether the facility is on City property or the joint party’s property. If the latter, it must
be accessible and open year-round and regular daily hours; a joint-use facility that has limited City use does not
meet the needs of the community.
Repurposed commercial buildings may be a viable alternative to new facility construction for some of the
identified facility needs. However such options should be evaluated for expense and maintenance.
To help Cupertino shape recommendations for the Parks & Recreation System Master Plan, the project team has
defined criteria for site selection and listed other considerations.
Parks & Recreation System Master Plan | 2
TABLE 1: MAJOR FACILITIES PROJECT MATRIX
FACILITY RECOMMENDED ELEMENTS SITE SELECTION
CRITERIA
OTHER CONSIDERATIONS
Aquatic Facility Year-round swimming facility
designed for a full aquatic
program (such as recreation,
instructional swimming,
aquatic exercise and lap
swimming). Possibly outdoors,
could be indoors if combined
with another recreation
facility, likely two pools, &
designed to minimize the
City’s net operating cost. The
operating plan should take
into consideration the local
market, including the location
of other public and private
aquatic facilities and long-
term operating costs.
The facility will likely include a
recreation pool with zero
depth entry and water play
features, including a slide, and
a pool with at least six (6) and
preferably eight (8) lanes, 25-
yard or 25-meter or longer. It
should include lifeguard/office
space, locker rooms, family
changing rooms, concessions,
storage, shaded picnic areas,
spectator area, all-purpose
space that can also host
birthday party rentals, ample
deck space or lawn, and
lighting. Other rentable
features could include
cabanas and private changing
rooms.
Likely this type of facility
should be co-located with
another identified proposed
or existing facility.
2.5-3 acres
needed
In community
park, special
use site or
suitable large
neighborhood
park
Sufficient
parking
available
Access via
arterial or
collector street
and transit
desirable
Ideally
connected to
other sites via
off-street trail
An aquatic facility will require
annual operating funding from the
City budget, even if it is designed
to minimize net operating cost.
A financial feasibility and market
study should be developed to
finalize the site selection and
program elements, and to define
anticipated operating costs.
Investigate alternative energy
sources as long-term investment
(co-generation or solar e.g.)
Could be in a city park
Could be a site identified through
a public-private partnership
Some locations have been
discussed in the past but ae not
recommended for the following
reason:
Existing Blackberry Farm facility is
only open seasonally; circulation
and environmental considerations
make expansion at this location
inadvisable.
The recommended aquatic facility
type does not fit into the Sports
Center site, nor is it compatible
with its fiscal operating model.
Rancho Rinconada is not owned or
operated by the City and has
insufficient space to expand to
provide revenue generation.
Performing/Fine
Arts Center
Indoor or indoor/outdoor
venue to support programs
and participation in cultural
and performing arts, literary
arts, fine arts and media.
In community
park, special
use site,
suitable large
neighborhood
Program needs need further
definition.
Could be in a city park
Could be a site identified through
a public-private or public
partnership
Parks & Recreation System Master Plan | 3
Project Scoping Matrix
FACILITY RECOMMENDED ELEMENTS SITE SELECTION
CRITERIA
OTHER CONSIDERATIONS
Scale and amount of
programmable space will
depend on partners involved.
Facility may include:
Black box theater/flexible
performance space for
recitals, small productions and
classes.
Mid-size theater and stage for
larger performances. Seating
for 300-1,000 with restrooms,
and some
lobby/tickets/storage
capacity.
Studio rooms
Recording studio
Dance floors
Kiln/crafts room
Reservable multi-use banquet
room
Art display space
Coffee shop/cafe
park, or a joint
use facility
Sufficient
parking
available
Access via
arterial or
collector street
and proximity
to transit
recommended
In a centralized
or easily
accessible
location
Could be a repurposed
commercial or industrial building
Potential equity partners should
be identified and involved in
defining facility needs.
Evaluate potential for joint-use
facility with De Anza College*
Potential to approach school
district for a joint-use agreement
for new theater*
A financial feasibility and market
study should be commissioned to
define site and program elements
and operating model.
Facility could replace the older
stand-alone ceramic studio at
Wilson Park
Could be provided by adding onto
an existing building, designing a
new building at a site that already
has classrooms/ recreation
programs/ other spaces, or
constructing a standalone facility
*For joint-use facilities, discussion is
needed regarding whether the facility
is on City property or the joint party’s
property. If the latter, it should be
accessible and open year-round with
regular daily hours
Technology
center/incubator
hub/maker space
Indoor facility to support
STEM, STEAM and incubator
programs targeting youth,
teens and adults. Classrooms,
computer lab rooms. Maker
spaces can vary, but could
include: recording studio,
graphics/computer animation
studio, larger industrial shop
area with tool/tool library
including industrial
equipment, 3D printers, cnc
(computer numeric control)
machines, laser cutters, hand
tools, electric power tools,
etc.
The specific program
approach will help determine
space program and
equipment. In addition,
Centrally
located is
recommended
Nearby transit
access
desirable
Wi-Fi or high-
speed internet
Sound
attenuation
(noise
reduction) for
maker space
Adjacent
outdoor work
“yard”
Electrical
outlets, power
including 220v
capacity
Could be combined with a
gymnasium/ recreation center
Could be combined with
performing/fine arts center
Local foundations or tech
companies may be potential
partners or sponsors
Could be in a city park
Could be at a site identified
through a public-private
partnership
Could be tested as a joint-use pilot
project with FUHSD to serve as an
innovative teen center*
Could explore joint use with De
Anza College*
Could be a repurposed
commercial or industrial building
4 | Parks & Recreation System Master Plan
Project Scoping Matrix
FACILITY RECOMMENDED ELEMENTS SITE SELECTION
CRITERIA
OTHER CONSIDERATIONS
meeting rooms/office spaces
should be included, and
potentially rentable event
space
*For joint-use facilities, discussion is
needed regarding whether the facility
is on City property or the joint party’s
property
Gymnasium At minimum should include
indoor multi-use sport courts
for basketball, pickleball,
badminton, volleyball, etc.
Should include locker rooms,
storage, office space, and may
include fitness center,
dance/yoga studio, and
classrooms.
If built as a larger recreation
center, it would include
gymnasium space (see above)
as well as multi-purpose
rooms, childcare
rooms/preschool, event
space, and a range of meeting
and programming rooms
Centrally
located
Transit
accessible
desirable
Minimum
12,000 -16,000
sf for
gymnasium and
associated
space
At least 40,000-
60,000+ sf for
recreation
center (not
including
parking or
grounds)
Could be combined with a
technology center/incubator
hub/maker space, aquatics facility,
performing arts center
Is not recommended to be built as
a stand-alone facility; should be
built as a larger recreation center,
or could be associated with the
Sports Center
This facility may allow Cupertino
to eliminate the older stand-alone
building used for gymnastics and
preschool at Monta Vista Park
Could be at a city park
Could be at a site identified
through a public partnership
Senior center
(services
expansion)
Additional classrooms,
fitness/wellness space and
multi-purpose rooms
Could be accommodated at
existing senior center or at
other new or expanded
facilities
Expansion of
existing center
which is
centrally
located is an
option, & is
transit
accessible
Convenient
nearby parking
Transit
proximity
desirable
Vehicle access
from a
collector or
arterial street
Existing Senior Center parking and
circulation could be revisited to
aid in bus/shuttle load/unloading
Since Senior Center visitors have
access to the nearby Sports
Center, on-site fitness, wellness
and activity space could target
fragile and frail seniors, while
Sports Center facilities would
support more active, higher
impact uses
Expanded senior or multi-age
programming can be initiated at
other venues
Trends favor accommodating
activities for older adults & active
seniors in multi-generational
facilities rather than stand-alone
senior facilities. Having both types
better serves a range of adult and
senior interests, including options
for people ranging from active to
frail seniors.
Parks & Recreation System Master Plan | 5
Project Scoping Matrix
FACILITY RECOMMENDED ELEMENTS SITE SELECTION
CRITERIA
OTHER CONSIDERATIONS
Teen Services Based on the Teen
Commission survey in 2015-
16, top 3 elements for teens
are a study room, teen café, &
computer lab. Also desirable
are game room, open gym,
video gaming and open teen
kitchen.
Teens desire space to study,
have education and cultural
events, and socialize with
peers.
Top settings are:
at or near a
middle or high
school
near the
Library
near a
shopping
center/
downtown area
(Main St. or
Vallco e.g.)
A site near
restaurants, cafes,
or other eateries is
desirable.
The current Teen Center location
is not easily accessible & does not
serve the needs of teens.
Geographic location is critical
Suggested areas include near
McClellan & Bubb (walkable from
Monta Vista HS and Kennedy
Middle); near Main St. and
Cupertino HS; and near the Civic
Center/Library
Could be co-located with other
facility that teens would use
Desired activities per the survey
are homework assistance, sports,
space for club/organization
meetings, and college/career
events. Cultural activities were
also mentioned.
NEW OR EXPANDED OUTDOOR FACILITIES
The Needs Assessment also identified the need for new or expanded outdoor facilities. These facilities each require
dedicated park space, and as such should be carefully considered in the context of the major facilities
recommendations. In addition to the facilities discussed in the matrix, the Parks & Recreation System Master Plan
will discuss enhancements and improvements across the park system, such as shade, seating areas, picnic areas,
playgrounds, and enhanced fields and courts.
Improved outdoor event space
Community gardens in neighborhood parks
Cricket field
Inclusive play area
Nature play area(s)
Additional dog parks/dog areas
Amenities to add:
Basketball courts
Pickleball courts
Outdoor table tennis
6 | Parks & Recreation System Master Plan
Project Scoping Matrix
TABLE 2: OUTDOOR FACILITIES PROJECT MATRIX
FACILITY DEFINITION/ELEMENTS SITE SELECTION
CRITERIA
OTHER CONSIDERATIONS
Improved large
outdoor event
space
Space suitable for large group
events (500 people to several
thousand). Infrastructure and
support amenities (electricity,
water, restrooms, lighting,
parking, etc.)
Loading/unloading zone
Transit
accessible
Parking
Electrical
power
Restrooms
(could be
portable/event
related)
Space to
accommodate
portable or
permanent
stage
Trash
receptacles
Seating
Bike parking
Loading/
unloading
adjacencies
Memorial Park is currently used for
events, but site could be improved to
address loading/ unloading/event
staging needs and power access
Large neighborhood parks & special
use sites (such as Creekside & Linda
Vista Parks, Library Field) have
already hosted small to medium
gatherings (20-150 people); this use
could be augmented by adding
additional support amenities
(electricity, water, additional parking,
restrooms, etc.).
Creekside Park hosts the Farmers
Market.
The Stevens Creek Corridor has
restrictions that affect events.
Blackberry Farm Park hosts a family-
oriented Harvest Festival in the fall
that is in keeping with site
constraints. McClellan Ranch
Preserve supports small events and
outdoor programs that are
consistent with its mission as a
nature and rural preserve
Joint use arrangement with
Cupertino City Center Park could be
explored
Inclusive play
area
Universal play area that
provides for all ages regardless
of ability including: well-
designed sites support child
development, integrated play
and social opportunities for
children and family members
with mobility, visual, hearing
and other impairments.
Special considerations given
but not limited to shade,
surfaces, seating, and providing
parallel play with varied levels
of challenge
Centrally
located
In community
park or large
neighborhood
park
0.5 acres or
more; ideally
0.8+ acres
(excluding
parking,
restrooms)
Transit
proximity
desirable
Inclusive play elements could be
added to site with existing play
features, but a destination play area
is preferred that serves a variety of
abilities
Creekside, Jollyman, Memorial &
similar parks are potential venues
Parks & Recreation System Master Plan | 7
Project Scoping Matrix
FACILITY DEFINITION/ELEMENTS SITE SELECTION
CRITERIA
OTHER CONSIDERATIONS
Accessible
parking
Nature-based
play areas
Designated, managed areas
outdoors for all ages and
abilities play and learn by
engaging with and
manipulating natural materials
and environments/habitats
through sensory, fine and gross
motor experience. Typically
includes natural components
such as plants, logs, water,
sand, mud, boulders, hills and
trees.
The goal of a nature play area is
to inspire children to explore
the natural world in a safe and
manageable environment
Can be
developed
within existing
park play areas
or can be
designated in
park areas that
are not
ecologically
sensitive
Locations
dispersed
throughout
City and inter-
connected
through green
space or
greenways
preferred
Elements may be added to existing
play areas
Can benefit from staffing and regular
replenishment of loose parts.
Can be a liability
concern/consideration with
unsupervised play; municipalities
have successfully included nature
play within unsupervised parks by
signing it’s a play at your own
risk/adventurous and unsupervised
play area
Parks such as Wilson, Linda Vista,
Creekside, Three Oaks, Jollyman,
Varian, & Portal are potential venues
Community
gardens
A combination of in ground,
raised beds, and accessible
planting areas for reservable
use by residents. Rental fees
are typically charged. Hose bibs
needed at 100 ft or shorter
increments. Plot sizes can vary.
May also include orchards,
community agriculture,
pollinator gardens/corridors,
bee hives, bird baths and bird
houses
Sun exposure
(5+ hours/day)
Centrally
located if only
one facility; if
multiple
locations, then
they should be
geographically
dispersed
Potable water
connection
Vehicle access
for soil/
equipment/
material
delivery
Existing facility at McClellan Ranch
has 60 plots in 2 acres; plots are
either 250sf or 500sf in size. There is
a waiting list.
Smaller plot sizes would allow more
individuals to have plots.
Gardens could be co-located with
Senior Center or a senior services
venue
Parks such as Wilson, Hoover,
Somerset, Jollyman, Varian, Monta
Vista & Portal are potential venues
Partnership sites could be explored
(church sites, school grounds etc.)
Cricket field A turf field of varying size
depending on whether it is for
youth, a practice pitch, adult, or
international play. Can be
overlaid with other field sports.
Sun exposure
Transit
accessible
66 ft x 10 ft
pitch
surrounded by
level turf area
at least 230 ft
beyond pitch
Library Field is current location of
youth- sized practice field, but area is
largely unimproved and has a
seasonal outdoor volleyball overlay
Public Works is developing
recommendations for field size and
potential location
8 | Parks & Recreation System Master Plan
Project Scoping Matrix
FACILITY DEFINITION/ELEMENTS SITE SELECTION
CRITERIA
OTHER CONSIDERATIONS
Dog park/dog
area
Size and elements vary. Can
include dog agility elements.
Dog drinking fountain
recommended.
Neighborhood
setting &
neighbor
proximity
Parking
Shade, seating
Potable water
source
Important to identify suitable sites
that are appropriate for
neighborhood
25-30% of households are estimated
to have dogs
Basketball Courts Youth court is 42’ x 74’; high
school court is 50’ x 84’.
(Pro court is 50’x 92-94’)
Hoop rim is 10’ high.
For half courts,
hoop on North
is preferred
High community interest in
basketball especially among younger
residents
Basketball courts could be fit into a
variety of neighborhood parks
Pickleball Courts 20’ x 44’ court.
30’ x 60’ min play area; 34’ x
64’ play area recommended
North-south
court
orientation
preferred
Tennis demand remains very high.
Pickleball interest is expected to rise
based on national trends and aging
population
Outdoor Table
Tennis
5’x 9’ table, 2.5’ high
Clear space 11’ x 19’
recommended
Could
potentially be
provided at
various sites
Fairly small
footprint
Table tennis is popular and
accommodates wide range of ages.
City currently has no outdoor table
tennis
Pilot project plus evaluation of park
sites proposed for next fiscal year
RECREATION AND COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • WWW.CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: December 7, 2017
Subject:
Accreditation of Recreation and Community Service Department – Fall 2017 Update
Recommended Action
Accept the Fall 2017 Update Report on the Recreation and Community Service
Department national accreditation process.
Description
Encouraged by the Commission’s support at the February 2, 2017 meeting, the
Recreation and Community Services Department has initiated actions designed to
achieve national accreditation by the Commission for Accreditation of Park and
Recreation Agencies (CAPRA) in 2019.
Discussion
Traditionally, our Department’s management, operation, services and resident
satisfaction has received high acclaim and continues to perform at a very high level.
This accreditation process assures policy makers, department staff, the general public
and tax payers that the agencies have been independently evaluated as delivering a
high level of quality following best practices in the field.
The three phase accreditation process requires a self-assessment report, an on-site
visitation and a CAPRA review and decision. In the process of documenting
compliance with 151 national standards, staff will have thoroughly assessed nearly
every aspect of our organization, pin pointing strengths and areas that require
improvement. We estimate our team will review, revise and/or re-write over 2,500
documents in the next year. Cupertino residents will benefit from our compliance with
these national standards of excellence.
The Director has appointed a seven-member Department Accreditation Committee to
lead the Department’s effort in this major two year process. Since our February report,
staff has applied for accreditation, completed CAPRA training and this past September,
the Director was certified as CAPRA national accreditation “visitor”. Staff is currently
reviewing and collecting documentation for each standard and setting up files. The
preliminary timeline includes the following milestones which may offer the
Commission an opportunity to be involved:
Winter 2018:
• Identify voids in documentation.
• Initiate funding for major plans i.e., marketing, public relations, etc.
Spring 2018:
• Establish date for CAPRA team accreditation visit (between January-June 2019).
Summer 2018:
• Prepare draft Self-Assessment report (due to CAPRA 10 weeks prior to visit).
• Set visitation schedule and invite appropriate officials, commissioners, partners
and staff for the Winter 2019 visitation.
Fall 2018:
• Submit Self-Assessment Report to CAPRA.
Winter 2019:
• Support visiting Accreditation Team including on-site interviews with staff,
community members and select officials. Dates to be determined in Fall 2018.
• Respond to questions from Visitors during visit.
Fall 2019:
• Identify Department Delegation to attend CAPRA hearings at Annual National
Recreation and Park Association (NRPA) Conference in Baltimore, Maryland.
• CAPRA accreditation decision.
Fall 2020 (and beyond):
• Department re-accreditation every two years.
Sustainability Impact
The Department will establish a timetable for reviewing policies and procedures to
reduce out dated policies. When the Department earns accreditation, they will revisit
the self-assessment and submit a report with Department progress and changes relating
to standards every two years to garner re-accreditation.
Fiscal Impact
Cost for accreditation fees, team travel, data management software and printing costs
are estimated to be $40,000-$45,000, spent over two fiscal years.
_____________________________________
Prepared by: Art Rosales, Recreation & Community Service Accreditation Committee
Reviewed by: N/A
Approved for Submission by: Jeff Milkes, Director of Recreation and Community
Services
Attachments: None
\\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\Work Plan\P & R FY17-18 Commission Workplan_draft_12.01.17.doc
DEPARTMENT OF RECREATION & COMMUNITY SERVICES
QUINLAN COMMUNITY CENTER
10185 N. STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3135 • FAX: (408) 777-3137
PARKS AND RECREATION COMMISSION WORK PLAN
FISCAL YEAR 2017/18
Updated 12/01/17
August 3, 2017
Citywide Parks and Recreation System Master Plan *
August 23, 2017
Discuss Commission’s Work Plan for FY 2017/2018
September 7, 2017
Godbe Survey Results
McClellan Ranch Parking Lot Improvement
Citywide Parks and Recreation System Master Plan - Vision and Goals,
Prioritization Criteria, and Preliminary Opportunities Analysis
September 19, 2017 – Work Plan presentation to City Council
October 2017 - Cancelled
November 2, 2017
Age Friendly City Initiative Presentation
2016/2017 Budget Presentation
Community Gardens Presentation
CIP Priorities
November 2017 Special Meeting – November 9, 2017
Citywide Parks and Recreation System Master Plan – Update and Draft
Recreation Program Overview
December 7, 2017
Citywide Pedestrian Plan Presentation
McClellan Ranch Parking Lot Improvement Update
Accreditation Update – Governance, Mission, and Vision
\\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\Work Plan\P & R FY17-18 Commission Workplan_draft_12.01.17.doc
Citywide Parks and Recreation System Master Plan Update
January 4, 2018
Blackberry Farm Presentation
New Enterprise Software Presentation
2017 Aquatics Programs and Activities Presentation
2018 Events Concept Plan
Lawrence-Mitty Project Update
Citywide Parks and Recreation System Master Plan*
February 1, 2018
2018 Summer Events & Festivals Presentation
Neighborhood Special Events Presentation
Case Management Presentation
San Francisco Shakespeare Presentation
Recreation & Community Services Budget Requests
Citywide Parks and Recreation System Master Plan *
March 1, 2018
Teen Programs Update
Senior Center Repairs Presentation
April 5, 2018
CIP Presentation
Accreditation Update – Public Info Policy and Involvement
All-inclusive Playground
Citywide Parks and Recreation System Master Plan *
May 5, 2018
New Enterprise Software Implementation
Sports Center Upgrades Presentation
Equity Plan
All-inclusive Playground
International Cricket Pitch Feasibility Study
June 7, 2018
Comprehensive Revenue Policy
Work Plan 2018/2019
Citywide Parks and Recreation System Master Plan *
\\CUPE-FS-1\City_Shares\Parks and Recreation Admin\P&R Commission\Work Plan\P & R FY17-18 Commission Workplan_draft_12.01.17.doc
July 5, 2018
No meeting
August 2, 2018
Citywide Parks and Recreation System Master Plan *
Special Meetings to Be Scheduled:
Splash Pad Field Trip
Items to schedule:
o Connected or Smart City
o Join Meeting with Bike and Ped Commission – Improved Transportation
o Age Friendly Communities Designation
o Partnerships with CUSD/Sedgwick Property
o Bee Apiary/Bee Guild Update
o Emergency Services Update
o Recreation Staff Goals Presentation
o One or Two Year Recreation Work Plan