CC 03-04-02 ~t~ DRAFr MINUTES
CUPERTINO CITY COUNCIL
CITY OF
CUPERTINO P~ Adjourned Meeting
Friday, Jammry 25, 2002
ROLL CALL
At 9:05 a.m. Mayor Lowenthal called the meeting to order in the Council Chambers, 10300 Torre
Avenue, Cupertino, California, and led the pledge of Allegiance.
City Council members present: Mayor Richard Lowenthal, Vice-Mayor Michael Chang, and
Council members Sandra James, Patrick Kwok, and Dolly Sandoval. Council members absent:
None.
Staff present: City Manager David IOmpp, Administrative Services Director Carol Atwood,
Public Works Director Ralph Qnalls, Community Development Director Steve Piasecki, Parks
and Recreation Director Therese Ambrosi Smith, City Attorney Charles Kilian, Administrative
Secretary Made Preston, Recreation Supervisor Don McCarthy, Senior Architect Terry Greene,
and City Clerk Kimberly Smith.
Also present: Consultants Mark Schatz from Field Paoli, Structural Engineer Bill Anders,
Lauren Livingston from The Sports Management Group, and Fremont Union High School
Director of Business, Property Services Gene Longinetti and Cupertino High School Principal
Eric Paulson.
ORAL COMMUNICATIONS - None
STAFF REPORTS
1. Report on bids, reject all bids and authorize re-bid of the yearly maintenance contract for
Blackberry Farm Golf Course Maintenance, Project No. 2001-08.
Kwok/Chang moved to reject all bids and authorize a re-bid.
Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None.
STUDY SESSION
2. Review of Sports Center project.
Parks and Recreation Director Therese Ambrosi Smith highlighted a PowerPoint
presentation rifled "Sports Center History." She reviewed thc lawsuit brought by a citizen
regarding the lack of wheelchair access and she discussed the need for building
- modifications in order to the need to comply with the Americans with Disabilities Act
(ADA). Smith said that mitigation measures had been put in place, and about $125,000
was spent to deal with wheelchair access. Council had planned to keep spending at a
Jan-sty 25, 2002 Cupertino City Council Page 2
minimum since they planned to rebuild the facility. Smith also said that at the June 18
meeting, Council agreed to adopt a capital improvement project (CIP) budget that
included $4.4 million for a new Sports Center.
Smith discussed fiscal trends and noted that the Parks and Recreation department,
especially Blackberry Farm and the Sports Center, was mostly self-supporting. She said
average cost recovery was about 55%. She also discussed real estate options.
Smith summarized the options available for the sports center. These included: addressing
only code issues, remodeling the building, rebuilding it as a sports center only, rebuilding
it with a teen center, rebuilding it with housing, or rebuilding it with office space.
Smith reviewed in¢o~,.,ation regarding table tennis opportunities in other communities.
She said that table tennis is feasible at this locatio and some space may be available in the
building that NovaCare currently uses.
Smith highlighted the prngranuning recommendations from the Parks and Recreation and
Teen Commissions (from December 17). This included a 3,800 square foot fitness
center, aewbics room, child watch worn, teen lounged, and a climbing wall as an
alternate-bid item. The cost would be $4.4 million. Year 3 would need a $3,000 ann~_m!
subsidy for a youth game room, and the climbing wall could generate $38,000 per year.
Smith mentioned the possibility of having a joint use agreement with Cupertino High
School for the use of their field house for table tennis and for the use of their swimming
pool for recreational purposes.
Fremont Union High School District (FUHSD) Director of Business and Property
Services Gene Longinetti talked about Cupertino High School and the design of a new
gym (field house). He said that the school di~tr;ct was open to the idea of adding storage
to the building for the City's use. He mentioned that the City would only pay for the time
it was used but that in the future, if the school district had need of it, then the City would
have to relinquish the space. He went on to talk about other ideas, including building a
shallow pool for the City's recreational purposes.
Consultant Mark Shatz and Structural engineer Bill Anders discussed about accessibility
issues and the ADA deficiencies of the current building.
At 10:25 a.m. Council recessed. At 10:45 a.m. the meeting was reconvened and the
public was invited to speak.
Ed Hirshfield, 734 Stendhal Lane and a member of the Executive Board of the Cupertino
Tennis Club, offered a unanimous opinion from the tennis club. He showed slides and his
comments included:
· The Cupertino Tennis Club is the largest single user of the Sports Center
· Support rebuilding the facility and losing no capacity for tennis
· Keep the courts at their present location
January 25, 2002 Cupertino City Council Page 3
· Light all the courts
· Replace thc ~d-Adi~m with 2 courta
· Add an elevated viewing area
· Add child care
· Maintain the fitness programs and other current activities
· Reduce the lockers by 2/3's
· Tennis training is essential (currendy train 600 people per week)
· Allow for 25% growth for tennis
Beatrice Greene said she wanted to keep ail of the courts.
C-rant Gower, Vice President of the Cupertino Tennis Club, said he planned to seek
increased inclusion and outreach to new residents, especially the 18-34 generation, and
that childcare was needed.
Sherm Waidman, 7585 Bollinger Road, confu,ued that ail of the City Council received an
emailed letter that he sent. He commented that last year the Council had said that 2
racquetbail courts would be kept.
Denise East, 10635 Johnson Avenue was pro racquetbail. She aiso said that the primary
focus should be to encourage youth to be more active by adding youth sports. So, she felt
that a teen lounge would be counter-productive. She referred to a letter she h_s_~ sent to
_. Council regarding the unnecessary demolition of the Sports Center on the
misunderstanding that it was seismically unsafe and quoted Donald Rush, the structural
engineer for the original design of the De ,AnTs Racquet Club in 1977.
Jack Murphy, 7603 Newcastle Drive wanted to keep handbail and racquetball courts. He
said that he did some research and out of 88 people contacted, 66 were regular players,
which was a discrepancy from the December 17 meeting when it was said there were only
12 regular players. He also said that he visited 100 homes with a petition requesting to
keep 2 racquetball courts and received 105 signatures from 45 homes.
Darwin Throne, 22958 Cricket Hill Road, was concerned about spending additionai
money to expand the fitness, aerobics, and exercise part of the Sports Center since other
private facilities in the City already provide those services and they are under utilized.
Dorothy Levitsn, 21035 Freedom Drive, was concerned about the possibility of a
skateboard park being built at the site.
Council discussed a variety of options, including: building a gym, having a different fee
structure for residents and non-residents, and focusing on a partnership with the high
school district.
Cupertino High School Principal Eric Paulson talked about the uses of the new field
-- house. He said the school would be open to the City using the building on Sundays, but
that the school would aiways have priority.
January 25, 2002 Cupertino City Council Page 4
Council briefly discussed racquetball and the disc~ancy in figures from a recent report
from a citizen regarding the use of the courts.
Recreation Supervisor Don McCarthy talked about a data report regarding the past 12
months of racquetball reservations and said that there were 18 annual pass holders listed,
rather than 69 people as stated.
Council discussed options for a teen lounge.
The following are Council comments from the study session discussion:
James said that the question should be asked as to whether Council wants a tennis center
or a city sports center. She said that Council might also want to revisit the townhouse
issue as a revenue ganelator and to address the housing needs.
Kwok said he was concerned that the sports center usage was 45% residents and 55%
non-residents, because Cupertino residents are paying taxes to fund projects and non-
residents are not. Council needed to decide if the Sports Center would be mn as a
business and what the investment in return would bc. Hc agreed with James that the
number one priority should be to benefit the citizens of Cupertino. He said that the option
for a townhousc or mixed-use concept was missing and that it should be revisited. He
supported a pm haership with the school district.
Chang said that be wanted to address both the ADA issue and cost issue, and said it was
important to pursue the potential parmership with the school district for the use of their
field house and swimming facilities.
Lowenthal said that he was mostly interested in acquiring some gym time in a parmership
with Cupertino High School.
Sandoval commented that the auxiliary building, storage facility and the pool were also
important to consider.
Chang said that the only options that seemed feasible were Option 3, which was to spend
$500,000, or Option 4, which was to have a tennis and teen center at $1million. He said
that option 8, a new facility, was seriously flawed because of the cost of $4.4 million.
Smith responded that if Council was looking for a less expensive alternative then staff
could come back with the best $2 million alternative.
James said that she thought it best to fix the existing building until there was money to do
something better. Chang said that he agreed with Sandy and that basically the ADA
problem should be fixed now, studies should continue and other options should be
brought back.
Lowenthal said that City's job was to serve the residents. He said that .the land was
valuable being adjacent to Memorial Park and he wanted to see it used for recreational
Jnnuary 25, 2002 Cupertino City Council Page 5
purposed and youth. He said he liked option 3 but had an issue with the building still
bcing unsafe. City Manager David Knnpp explained that if something was built
according to code then it is safe according to that code. On the other hand, Council may
feel it necessary to do everything possible Should bc done in the name of safety,
especially in a public building that is likely to have people of all ages in it.
Lowenthal said that he felt strongly the City couldn't spend $4.4 million on the building
and still have money to spend on things like table tennis, youth lounge, skatc park, use of
l~fms, etc.
Smith asked for needed clarification on the fiscal objective.
Lowenthai said that his view is to serve more residents, charging for the services is a way
of optimi~.ing the number of people that can be served.
Sandoval said that there are some competing interests in the neighborhood, including
Linda Evans, the YMCA, and De Anza College. The City can make this land very
attractive for teens and other sports users in Cupertino. She said She didn't want it to
necessarily be a teen center, but she did like the teen lounge idea. She wasn't sure about
designating a specific area for pv-,,anent table tennis or badminton but would like the
space used for multiple activities. She said they should Utilize the space they currently
had and not determine program mix.
Smith asked if there was a majority of the Council that was interested in seeing more than
just sports on the site in the interest of raising money.
James said that there was interest in not excluding mixed use yet, but that there wasn't a
definitive yes or no.
Kwok said that mixed-uso was one way to be innovative.
Lowenthal said that there was no consensus and no majority to count on.
James asked Smith bring to Council the information that she already had on the
townhouse proposal, but that the mixed-use probably wouldn't work because of funding.
Chang said that the surrounding people are most impacted by mixed=use and that as long
as it was a passive type of mixed-use that didn't make a lot of noise then it would be a
good way to finance other programs, like a ~ and teen facility.
Lowenthal said that the land was valuable and a common resource in the city and he
thought it would be a mistake to sell it.
James said another option would be to become a landlord. Lowenthal said he would be
more agreeable to that but that the City needs to keep the land. He said that he thought it
was fiscally responsible to not spend $4.4 million because then there are no funds to pay
for programs that are needed now, such as the teen lounge, climbing wall, and skate park.
Jan,m~y 25, 2002 Cupe~ino City Council Page 6
He said that there should be a place for teens to go this year and that the City needs to
break ground on a skate park this year.
James said that it would take some local pressure to do what is best for the community
and she would not rule out having a skate park at the Sports Center location.
Sandoval said that she would prefer a skate park in one of the pools at Memorial Park
over than a skate park by the tennis courts at the Sports Center. Chang agreed.
Kwok said that he wasn't ready to make any decision yet but did not feel that the Sports
Center would be a good place to put the skate park.
James said that the two most obvious places to put a skate park would be Memorial Park
or the Sports Center and that a public process should be started to figure out how to best
mitigate the impacts to the surrounding community.
Lowenthai said that it should be adjacent to the mad and closer to Stevens Creek
Boulevard where the noise is already loud.
Council briefly discussed the Compaq site as a place for the skate park. It is still an
option in the future, but fight now it is not progressing.
Smith summarized the Council input as follows: Council wanted staff to pursue a
partnership with the school dish',ct for use of the iD'm, pool, and field house; make sure
the Sports Center Building is ADA compliant at a minimum; consider options to serve
youth and teens; reserve some funds for programming, to include a climbing wall and
skate park, and not spend all the money on the building; and to explore mixed-use
solutions. Council also expressed interest in adding public input for desired programs in
the upcoming survey of residents.
At 1:00 p.m. At 1:35 p.m. Council reconvened.
CONTINUATION OF GOAL-SETTING STUDY SESSION OF 1/18
Council members discussed the following items:
· Spending an additional $250,000, fi'om the $750,00 of General Fund money that supports
pavement management, for the San Tomas Aqulno Creek hail
· Facilitating a program to value youth in the community
· Support for the Lunar New Year program
· Pursuing a partnership with the high school district for facility use and a staff report
regarding details for programs
· Changing the goal description from "diversity" to "building community/diversity"
January 25, 2002 Cupertino City Council Page 7
-- · Traffic issues rclatcd to thc quarries and cooperation with the county to insure air quality
is monitored; annexation of quarry property
· Developing a teen facility
· Reviewing criteria for an affordable housing policy and scheduling a joint study session
with the Housing Committee
· Adoping a new General Plan in September 2002.
· Reviewing the Teen Commission election process with input from the Teen Commission
with a report due the fLrst meeting in April
Council asked that the Council agendas and packets be delivered on Wednesdays instead of
Thursdays.
The meeting was adjourned at 4:00 p.m.
Kimberly Smith, City Clerk
For more information: Staff reports, backup materials, and items distributed at the meeting are
available for review at the City Clerk's Office, 777-3223.
Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed
live or on demand at www.cupertino.org. Videotapes of the televised meetings are available at
· the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364.
The meeting of January 25, 2002 was not televised.
CITY OF
CUPEI TINO D a'r m rES'
CUPERTINO CITM COUNCIL
Regular Meeting
Monday, February 4, 2002
PLEDGE OF ALLEGIANCE
At 6:50 p.m. Mayor Lowenthal called the meeting to order in the Council Chambers, 10300
Torre Avenue, Cupertino, California, and led the Pledge of Allegiance.
ROLL CALL
City Council members present: Mayor Richard Lowenthal, Vice-Mayor Michael Chang, and
Council members Sandra James, Patrick Kwok, and Dolly Sandoval. Council members absent:
None.
Staff present: City Manager David Knapp, Administrative Services Director Carol Atwood, City
Planner Cynthia Wordell, Parks and Recreation Director Therese Smith, City Attorney Charles
Kilian, and City Clerk Kimberly Smith.
CEREMONIAL MATTERS - PRESENTATIONS
1. Presentation of Teen Website.
Maurice Noone, Chairman of the Cupertino Teen Commission, gave a tour of the new
teen Web site at www.cupertino.org/teens. He said the goal was to improve relations in
the teen community through communication, and he thanked Marc Auerbach for creating
the site.
POSTPONEMENTS - None
WRITTEN COMMUNICATIONS
Sandoval said she had received a letter announcing that applications were being accepted for the
Santa Clara County Civil Grand Jury. The deodllne for applications is March l, 2002, and
interested persons can contact the City of Cupertino to read the letter and brochure.
Febv,~y 4, 2002 Cupertino City Council Page 2
"- ORAL COMMUNICATIONS
Joe Walton, reviewed a chart tiffed "Funding l~eq~iirements for Construction of Mary Avenue
Bicycle/Pedestrian Overcrossing at 1-280." It included revised estimates for total project cost
($6,777,358) and Cupertino's funding shortfall ($615,472). Additional funding sources for the
shortfall may include a matching contribution of $240,000 from the City of Sunnyvale and
$375,472 in grants from public and private sources.
Sheila Mohan, a member of the Cupertino Library Commission, highlighted the
accomplishments of the Cupertino Library. The Santa Clara-County Library system is still
ranked No. 1 nationwide in its population category, and the Cupertino branch has the highest
circulation in the county. Last fiscal year 1.6 million items were checked out. She also described
the three new self-checkout machines, one of which was purchased by the Friends of the Library,
and talked about upcowing events in the next few weeks, including story times in Mandarin, a
multimedia show, a feng shui expert, and the Friends of the Library book sale.
CONSENT CALENDAR
Chang/James moved to approve items 3-5, 7-9, and l l on the Consent Calendar as
recommended.
Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None.
3.. Accounts Payable: January 18 and 25, Resolution Nos. 02-023 and 02-024.
4. Treasurer's Budget Report - December 2001.
5. Adoption of Annual Investment Policy.
7. Annexation: Setting date for consideration of reorganization of area designated "Byme
Avenue 01-08", property located on the east side of Byme Avenue between AlcaTzr
Avenue and San Fernando Avenue; appwximately 0.183 acre, Limon (APN 357-15-074),
Resolution No. 02-025.
8. Annexation: Setting date for consideration of reorganization of area desi,onzted "San
Fernando Court 01-07", property located .on the north side of San Fernando Court
between San Fernando Avenue and McClellan Avenue; approximately 0.268 acre,
Viswanadha (APN 357-12-005), Resolution No. 02-026.
9. Acceptance of improvements (may include grading, street improvements on site and off-
site impwvements): Young Chang Klm and In Suk Kim, 22714 Alcalde Road, APN 342-
44-004 and 342 ~.-028 (no documents required).
11. Amend the Administrative Rules and Regulations of the Personnel Code, Part II, Section
- 1, Affi~s,iative Action, to reflect current state employment law, Resolution No. 02-027.
Febv,.ry 4, 2002 Cupertino City Council Page 3
ITEMS REMOVED FROM THE CONSENT CALENDAR (above)
2. Approval of minutes: January 18 and 22.
City Clerk gimberly Smith noted the following corrections to the minutes of Jan-~ry 18:
(1) James arrived at 10:00 a.m., and (2) Page 4, Affordable Housing, first bullet should
say "City Council needs to ~view Below Market Rate (BMR) qualifying criteria."
Chang/Kwok moved to approve the minutes of Jan,~ry 18, as amended, and Jano_s_ry 22.
Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None.
6. 2000/01 Comprehensive Annual Financial Report.
Chang reported that the Audit Committee met with the auditors for a thorough review and
the city's report received a clean bill of health.
Sandoval/Chsng moved to approve the Comprehensive Annual Financial Report for
2000/2001.
Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None.
10. Letter to City of Sunnyvale requesting a matching contribution of $240,000 for the Mary
Avenue Pedestrian Footbridge Project.
Lowenthal noted that a minor change had been made to the letter so that it was clear the
request came as a result ora vote of the entire Council.
Chang/San~loval moved to authorize the Mayor to sign the amended letter to the City of
Sunnyvale.
Vote: Ayes: Chang, James, Kwok, Lowenthal, Sandoval. Noes: None.
12. Support of Proposition 42, carried by Assemblyman John Durra, which requires the
gasoline sales tax currently being paid be ~ent improving highways, local street and
mass transit without increasing or imposing new taxes, Resolution No. 02-028.
Sandoval nord that Council is trying to help the State find ways to fund mass transit.
Lowcnthal said he endorsed it because the money would be spcnt locally.
Sandoval/Kwok moved to adopt Resolution 02-028 supporting Proposition 42.
Vote: Ayes: Chsng, James, Kwok, Lowenthal, Sandoval. Noes: None.
3-10
Fcbr~,ary 4, 2002 Cupertino City Council Page 4
PUBLIC HEARINGS
13. Consider a bingo permit for the Cupertino Senior Center Coordinating Council.
The public hearing was opened at 7:14 p.m. There were no speakers, and the public
hearing was closed.
I~wok/Jzmes moved to approve the bingo permit.
Vote: Ayes: Cbsng, James, Kwok, LoweothsL Sandoval. Noes: None.
PLANNING APPLICATIONS - None
UNFINISHF~D BUSINESS - None
NEW BUSINESS
14. Set date for study session on Stevens Creek Trail.
Council concurred to hold the trail alignment study session on Monday, March 18, from
4-6 p.m. prior to their regular Council meeting. The meeting will be held in the Council
15. Set date for study session on budget.
Council concurred to hold the budget study session on Monday, March 4, at 5:30 p.m.,
prior to their regular Council meeting. The meeting will be held in Conference Room
C/D.
ORDINANCES - None
STAFF REPORTS
16. Revenue and expenditure status report.
Atwood stated that year-to-date revenues are down $ 350,000 compared to last year, year-
to-date expenditures are $1.4 million less than projected.
Council concurred to receive the report.
COUNCIL REPORTS
Council members highlighted the activities of the committees on which they serve.
February 4, 2002 Cupertino City Council Page 5
CLOSED SESSION - None
ADJOURNMENT
At 7:35 p.m. the meeting was adjourned.
Note: The regular meeting of Febw~ry 19 has been canceled.
The next meeting will be held on to Monday, March 4, beginning at 5:00 p.m. in Conference
Room A to conduct interviews for the Housing Committee vacancy. The budget study session
will be at 6 p.m. in Conference Room C/D, and regular business items will be discussed in the
Council Chambers at 6:45 p.m.
Kimberly Smith, City Clerk
For more info~mation: Staff reports, backup materials, and items distributed at the meeting are
available for review at the City Clerk's Office, 777-3223.
Televised Council meetings may be viewed live on Cable Channel 26, and may also be viewed
live or on demand at w~vw. cupertino.org. Videotapes of the televised meetings are available at
the Cupertino Library, or may be purchased from the Cupertino City Channel, 777-2364.
RESOLUTION NO. 02-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS
AND FROM THE FUNDS AS HEREINAFTER DESCRmED FOR GENERAL AND
MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING
FEBRUARY 01, 2002
WHEREAS, the Director of Administrative Services or her designated
representative has certified to accuracy of the following claims and demands and to the
availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows
the following claims and demands in the mounts and from the funds as hereinafter set
forth in Exhibit "A".
CERTIFIED:
Director of Administrative Services
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this ,.th day of lqarch ,2002, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
01/31/02 CZTY O~ C~RT/NO PA~E 1
AC'~T~Z~G L~RZOD: 7/02 ~Z~ - DZ~ ~
SE~Z~I~ZA: ~r=n.~.~r~e ~ "01/28/2002" ~ "02/0~/20a2"
~ - 110 - ~ ~
1020 590T04 02/01/02 1695 IN 2708405 ~Z~S ~15082 0.00 107.85
1020 590704 02/01/02 1695 IN 2708405 ~I~ 915082 0.00
1020 590704 02/01/02 1695 3M 2?08405 ~I~ 915082 0.00
~ ~ 0.00 5~3.55
1020 590~05 02/01/02 ~002 ~, ~ 110~510 ~/~ P~h 0.00
~020 590705 02/0Z/02 ~002 ~B, ~ 1~045Z0 2/06-~/08 ~ 0.00 465.46
~ ~ 0.00 52~.80
1020 590706 02/01/02 2394 ~Z~ ~Z~'~ · 1108503 ~ ~ ~ T~ 0.00 18869.00
1020 59070~ 02/01/02 ~002 ~ ~I~ 5506549 ~ J.~ 3/14 0.00 50.00
1020 590708 02/01/02 2501 ATET~ 110~300 2/01-2/28/02 0.00 14.56
1020 590?08 02/01/02 2501 ATAT~ 1106500 2/01-2/28/02 0.00 4.85
~ ~ 0.00 19.41
1020 590~09 02/01/02 1032 ~ D~ ~C 6308840 P~S 924436 0.00
1020 590710 02/01/02 993 J~ ~D~ 1106500 L~'*'~ ,um~ 0.00 1T2.12
1020 590~11 02/01/02 85 ~ ~ 1108502 ~I~ 1/1-4/1/02 0.00 735.75
1020 590712 02/01/02 200 ~ ~I~ ~S~ 1100000 ~P~BS OF MI~FI~ 0.00
1020 590713 02/01/02 904 ~ ~a~ ~ ~ 3655~01 1993 ~ S~I~ A 0.00 251T.36
1020 590714 02/01/02 1066 ~-~IS ~I 5208003 ~ 2001 0.00 9010].93
1020 590715 02/01/02 1066 ~I~-r~IS ~ 5208003 ~S DE~001 0.00 ?564.50
1020 590716 02/01/02 90~ ~ B~S ~ 6104800 ~~ 52 ~SDS o.oo
1020 590717 02/01/02 ~002 ~~ 6104800 51 XS~ 0.00 29.9T
1020 590~19 02/01/02 1145 ~1~ ~Z~ m D 1108101 ~Z~ 0.00 16~.75
1020 590719 02/01/02 ~002 ~X~ ~Z~ 1108001 ~9~ ~ ~ 3/9-1~ 0.00
1020 590~20 02/01/02 2332 ~, ~ 11~ ~ 0.00
1020 590720 02/01/02 2332 ~, ~ 110 ~ 0.00
~ ~CK 0.00 410.34
1020 590~2~ 02/01/02 148 ~ 6308840 ~n~z ~ ~/7-1/29 0.00 7.60
1020 590721 o2/o~/o2 x48 ~ xxos20x r~-~-~ ~/v-x/2o 0.00 19.s4
1020 590721 03/0~/02 149 ~ ~085~ ~w~-z-~ ~ 1/7-1/39 0.00
z020 590721 02/01/02 148 ~. 1108407 rwzz~ 1/7-1/29 0.00 10.00
1020 s90721 02/0x/02 x48 ~ xx08408 vw~-z-~ ~ 1/~-1/29 0.00 39.79
1020" 590721 o2/ox/o2 148 ~ ~08501 ~-~-~ ~ 1/7-1/29 0.00
1020 590721 02/0X/02 140 ~ 1108830 ~-z-~ ~ 1/7-1/29 0.00 30.83
1020 590721 02/0~/02 148 ~ 6308840 F~z-~-~ 1/7-1/29 0.00
R~ D~TE 01/31/02 TXS~ 12:54:36 - FXIIAWCZ,RL ~G~TXIK~
01/31/02 CITY OF ~.v~-~wTlllO P,~E 2
A~NG P~tTOD: 7/02 ~ ~ZS~ - D~
1020 590~22 02/01/02 149 ~ 1104400 ~'z-~'g ~H 1/23-1/29 0.00 36.17
1020 590722 02/01/02 149 ~H 2204011
1020 590722 02/01/02 149 ~ 6104B00 ~ ~-~-~
1020 590722 02/01/02 149 ~ 1101000 ~ ~ 1/2~-1/29 0.00 149.25
1020 590722 02/01/02 149 ~H 11010~0 ~-~-z* ~H 1/2]-1/29 0.00 6].91
~ ~ 0.00 303.62
1020 590726 02/01[02 105V ~ZDZ~ ~FZTS S~VZC 110 *~.~ ~/2~0125 0.00 ~26.94
~ ~ 0.00 592.34
1020 590~33 02/01/02 191 ~T~ ~ OF ~ 1101200 ~P/~.~ 0.00 50.00
1020 590~ 02/01/02 191 ~TZ~ ~ OF ~ 11~201 ~ 0.00 25.00
1020 590733 02/01102 191 ~ ~ OF ~ 1106100 ~l~[~S~ 0.00 SO,O0
1020 590734 02/01/02 191 ~T~ ~ OF ~ 1101500 ~A~ OF CZ~ ~ 0.00 25.00
~'* 590735 02101/02 197 ~TZ~ ~ ~'~ 1101500
E~ D~'I~ 01/31/02 T:I:N~ 12:54:37
01/31/02 CZTY OF ~u~-m~2'ZNO
2020 5~0737 02/0~/02 2230 ~ ~X 2207~02 ~/OP ~Z~ 0.00 83.SS
2020 590738 02/0~/02 1034 ~ZLY ~ ~TZO ZZOi500
2020 590?39 02/0Z/02 263? ~VXD ~ ~ i ~ ZZ0 S~ ~ ~S ~ 22/ 0.00 2246.87
2020 590?40 02/0~/02 209 ~ ~ ~ Z~ 5G06620 ~Z~ ~002 0.00 440.03
2020 590740 02/02/02 209 ~ ~ 8~ 2~ 5606640 ~ ~002 0.00 440.03
· ~ ~ 0.00 8eo.o6
2020 590742 02/0~/0~ 220 DZS~ S~ ~Y 5806349 ~ M256(~ 0.00 42?.60
~020 590742 02/0~/02 220 DZS~ S~L ~Y S806349 ~ZSS ~25643 0.00 ~0.57
~ ~ 0.00 438.L7
· 020 590742 02/02/02 ~994 D$S~2~ A~ ~ 220 A ~Z ~ 566398~26 0.00 23.08
· 020 590743 02/02/02 ~434 ~ S. ~ ~. ~2083~4 SuF~I~/P~TS 0.00 89.26
1020 590744 02/0~/02 240 ~z~ ~ ~ZS 1101070 ~ ~ 1/14 NZ~ 0.00 425.00
1020 590?45 02/01/02 242 ~ D~ D~ 110 SZT/932-0014-5 0.00 15
1020 590?46 02/01/02 24~ ~ ~ 110 ~Z/776-5260-0 0.00 ~0.~4
1020 590747 02/01/02 250 ~u~T ~ OF ~T 5806349 ~Vl~ ~ ~ 0.00 3363.08
Z020 590?48 02/0~/02 253 ~R L~ S~V~ S606680
2020 590?49 o2/oz/o2 258 F~ZLY Guv~T ~E ~20 V ~ S633~2780 0.00 252.G2
~020 590?49 02/01/02 258 F~LY ~uv~T ~B 210 M ~Z~ S463734S6 0.00 ZS7.38
~ ~ 0.00 S~0.00
Z020 S90750 02/0~/02 260 ~ ~ ~ 6~04800 ~$~ S~V$~ O.00 42.53
Z020 Sg0?S~ 02/0~/02 2469 ~UT.T., ~OL Z~04000 ~ ~Z~/~ 0.00 485.16
~020 590752 02/0~/02 236~ F~ ~ ~Z~Z000 ~ Z/Z?/02 0.00 38.76
2020 590752 o2/o~/o2 2362 F~ ~ 210~200 ~ ~/Z?/02 0.00 658.56
~ ~ 0.00 697.3~
2020 590753 02/0~/02 2361 FZ~ ~ S606680 ~Z~ 0.00 366.41
~020 590753 o2/o~/o2 2361 FZ~ ~ 5606620 ~Z~ 0.00 ~95.55
~020 590?53 o2/0~/o2 236~ FZ~ ~ S806649 ~BS 0.00 366.42
~ ~ 0.00 928.38
~020 590754 02/0~/02 236~ FZ~ ~ ZZ0~000 ~ Z/27/02 0.00 390.00
~020 590754 02/0~/02 2361 FZ~ ~ .~0Z000 ~ ~/~?/02 O.00 35.00
~020 590754 02/0~/02 236~ FZ~ ~ ~$03300
ACC0*t.I~z~G P~.~OD: 7/02 ~ ~ - DX~B~ ~
~ - ~0 - G~ ~
1020 590754 02/01/02 2361 FZ~T ~ 1101000 ~ 1/17/02 0.00
1020 590755 02/01/02 2~61 ~Z~T ~ 1104001 ~L S~VZ~ 0.00
1020 590T55 02/01/02 2361 ~X~~ 1104001 ~X~C~~ ~ 0.00 32.00
10~0 590T55 02/01/02 2161 ~Z~ ~ 6104600 ~XSZ~ 0.00
1020 590755. 02/01/02 2361 F~T ~ 6104800 F~2~ ~ 0.00 58.46
1020 590755 02/01/02 2361 FZ~ ~ 6104800 ~ ~ 0.00 29.00
· ~ 0.00 314.26
1020 590756 o2/o~/o2 274 ~Y*S UT.U~Z~ 1108315 P~/~ZES ~8~18 0.00 537.52
1020 590~57 o2/o~/o2 29~ ~~ ~ 1108314 5~vz~ ~,~V,DEC-20 0.00 2571,00
~020 5907S8 02/0~/02 298 ~ ~ X~083~4 P~TS/~ZES ~8013 O.00 11.06
1020 590758 o2/o~/o2 298 ~ xNc 1~o8314 P~TS/~XE8 tO0X2 0.00
1020 590758 02/0X/02 298 ~ ~C 1~08314 ~TS/~PLZ~ M8013 0.00 263.66
1020 590758 02/0~/02 298 ~ XHC 1~08314 P~TS/~XES ~8013 0.00 25.35
~ 0.00
1020 590759 o2/ox/o2 2500 ~Y ~ 4239222 ~1~S ~S 0.00 81.40
1~ 590760 02/0~/02 1364 ~Z~ P~X~ ~C 1108504 TZ~/~ 0.00 ~98,00
t S90760 o2/ox/o2 1364 ~FF~ P~X~ X~ 1108504 TX~/~1~ 0.00 1073.00
~ ~ 0.00 1871.00
1020 590761 02/01/02 2546 ~ ~ 1108503 Z~T~ ~ ~ SYS 0.00 2135.00
1020 590762 02/01/02 2592 ~ ~XO ~. X~. 1108501 P~TS/~PLZ~ ~8021 0.00 128.~0
1020 590763 02/0~/02 325 ~1~ ~ 1106500 ~VX~ ~ ~R 0.00 125.00
1020 590764 02/01/02 1410 HX~Y~ 5706450 ~PLZES ~15639 0.00 250.54
1020 590765 02/01/02 1898 ~Z~ 1108303 ~ 2001-2002 O~ ~C 0.00 163.26
1020 590765 02/01/02 1898 ~ZZ~ 1108312 ~ 2001-2002 O~ ~C 0.00 264.10
1020 590765 02/01/02 1898 ~X~ 1108313 ~ 2001-2002 OP~ ~C 0,00 566.94
1020 590765 02/01/02 1898 H~X~ 1108303 ~ 2001-2002 OP~ ~C 0.00 1067.03
1020 590765 02/01/02 1898 ~X~ 1108312 ~2001-2002 O~ ~C 0.00 ~8.4T
0.00 2139.90
1020 590766 02/01/02 ~002 X~ X10TS01 ~ 2002 ~.~1 0.00 10.00
1020 590767 02/01/02 343 X~X~~-45 110 *Z~ 0.00 5885.55
1020 590768 02/01/02 995 ~V ~ 1108~01 TX~/~*~Z~ 0.00 175.73
1020 590768 02/01/02 995 X~ ~ 1108504 T~/~ 0,00 1~5.~2
1020 590768 02/01/02 995 ~ ~ 1108502 TX~/~*~ 0.00 1~5.73
~ ~ 0.00 52~.18
3' 590769 02/01/02 1242 ~S~-~X~S 1104310 CX~ ~ ~-~'~ 2 0.00 1239.00
~ DATB 01/31/02 TXI~ 12:54:38 - IPTMMWCZAL AC%.3,,~ITXIIG
01/3:1./02 CTTy OF CUP~tTI~O PA~E 5
Z020 590770 02/01/02 1009 ~.A. S~ ~ 1108506 P~TS/uu~ZBS 0.00 90.74
1020 590770 02/01/02 Z009 ~.A. S~ ZNC ~08504 P~TS/~ 0.00 100.29
1020 59077~ 02/0~/02 228S ~ ~Y ~='z'~ 1106265 ~VZ~ ~ ~R 0.00 150.00
Z020 590772 02/0~/02 ~002 K$M, ~E 110 45~ ~ ~ ~ 0.00 5175.00
2020 590773 02/01/02 2355 ~-H0~ ~ ~S~T 4209S34 ~ZC ~ ~ 0.00 23685.96
· 020 590974 02/0~/02 382 ~[x-~ ~l~ 5506549 ~ ~8~-~-~-~ 0.00 649.50
~020 590775 02/0~/02 385 ~ ~=A-~ ~PLY ~08s03 ~ZBS ~2443S 0.00 4~.05
~020 590776 02/0Z/02 2272 ~E ~ 42402~0 ~=~.T.~ ~N ~E ~ 0.00 2360*50
Z020 590777 02/0~/02 2300 ~ ~ S506549 S~VZ~ ~ ~ 0.00 Z60.00
~020 590778 o2/o:/o2 2s;~ ~ D~ ~ ~:09S0~ ~:~/~;~ o.oo 2~s.00
~020 590779 02/0:/02 ~9~8 ~E ~ ~S~ZA~S Z204000 S~V ~00Z ~ 34 0.00 Z~93.33
~020 590780 02/01/02 439 MI~ ~3333 ~106343 ~PLZBS J22385 0.00 6
1020 590781 02/0~/02 2Z57 ~ MZ~ 5806349 S~VZ~ ~ ~R 0.00 311.66
~020 S90782 02/0~/02 2567 M~ 110 ~ ~ 385960533 0.00 ~23.00
~020 590783 02/0~/02 1751 ~ZFI~ 365530~ ~Z~ 1993 S~ A 0.00 1500.00
1020 590784 02/0~/02 ~002 ~, P~S ~0 ~ R~ n~ ~ 0.00 ~S2.S0
1020 590784 02/0~/o2 ~002 ~, P~VlS 110 D~ ~ DP~ ~ 0.00 474.26
~ ~ 0.00 1636.76
1020 S90785 o2/o~/o2 moo2 ~, p~v~z ~o ~ ~ ~oe ~ o.oo 2000.0o
1020 590786 02/01/02 302 ~TZ~ DE~ ~ 110 *~T'L D~ 0.00 1~005.55
1020 59078T 02/0~/02 2590 ~ ~ ~ ~. 1~0000 ~ZLI~ ~ ~ ~ 0.00 71625.65
1020 590787 o2/o~/o2 250o ~ ~ ~ ~P. ~:o ~ILI~ ~s~ T~ ~ 0.00 ~30000.00
~ ~ 0.00 201625.65
1020 590788 o2/o:/o2 ~002 ~, ~ H. 110 ~ F~ ~ ~ 0.00 7650.00
1020 590789 02/01/02 965 ~ ~ ~ 1107301 ~ 0.00 304.40
1020 590789 02/0~/02 965 ~ ~ ~ 2607401 ~I~ 0.00 15.58
1020 590789 02/0~/02 965 ~ ~ ~ ~08~0~ ~1~ PI~ ~ 0.00 638.82
1020 S90789 o2/o~/o2 965 ~ ~ ~;~ 110860~ ~Z~ ~ ~ 0.00 274.58
~ ~ 0.00 ~233.38
DATE 01/31/02 T'r)~ 12:54:39
1020 S90790 02/01/02 2488 ~R~ ~T 6308840 P~TS/~u~XES 0.00 868.73
1020 590791 02/01/02 489 ~OR~ ~IC S~L 5806349 S~VZ~ ~ ~OR 0.00 3307.~1
1020 590993 02/01/02 493 OFFI~ DE~ 1107301 au~I~ 0.g0 290,69
1020 590793 02/01/02 493 O~ DE~ 1108601 ~uFPL~/~R 0.00 -151.19
1020 590793 02/01/02 493 OFFI~ ~ 1102100 ~IES 0.00 399.46
1020 590793 02/01/02 493 OFFI~ DE~ ~104400 ~I~ 0.00 213.75
1020 590793 02/01/02 493 OFFI~ DE~ 22040~0 ~PLZES 0.00 106.88
~020 590793 02/0~/02 493 OFFI~ ~ 1104300 ~IES 0.00 1S1.18
1020 590793 02/01/02 493 OFFI~ DE~ 5806249 ~l~ 0.00 0.64
01/31/02 TZI~ 12:54:40
01/31/02 CITY OF CUP~ItTINO PAGE
ACCOUNTING PERIOD: 7/02 (~BCK I~GIS'*~ - DIS~ORS~NT ~
SELECTTOD CRTTERIA: ~rans&c~.=rans_dar. e bet:ween "01/28/2002" end "02/01/2002"
~ - 110 - GEI%'~.RAL F't~D
CASH ACCT ~m~CK NO ISSUE DT .............. VENDOR ............. FU~'D/DEPT · - .... DESCRII~TI~ ...... SALES TAX AMOU~T
1020 590798 02/01/02 502 OPT INC 6104800 A~ET~L ~NT. AGRMT 0.00 5975.00
1020 590799 02/01/02 507 DAN OSB0~3~ DBA:OSBORI~ 1100504 TIM~/MAT~EIALS 0.00 285.50
1020 550?99 02/01/02 507 DAN OSBOP3~ DBA:0SBOP/~ 5300840 TIM~/M~T~RIALS 0.00 555.47
1~20 590799 02/01/02 507 DAN OSBO~N~ I)BA:O~BO~ 1100504 TI~/~A~R~ 0.00 285.00
1020 590799 02/01/02 507 DAN OSBOP. N~ ~A:(I$B0~N~ 1100503 TING/MATERIALS 0.00 450.59
TOTAL (~IECK 0.00 1575.58
1020 590800 02/01/02 833 P E R S 110 ~ 1959 0.00 115.25
1020 590000 02/01/02 033 P E l~ S 110 P~ SPEC 0.00 114.43
1020 590000 02/01/02 033 P E It S 110 *P~]~ BI~BK 0.00 180.14
1020 590800 02/01/02 ~2J P E R B 110 ~ ~Y 0.00 24089.?9
1020 590800 02/01/02 83] P g ~ S 110 ~ ~K 0.00
1020 590800 02/01/02 83~ P ~ R S 110 *~ B~K 0.00 626.]2
~T~ ~ 0.00 25164.45
1020 590801 02/01/02 511 P~I~C B~ 1108501 1/16-2/15/02 0.00 16.45
1020 590801 02/01/02 511 P~IFIC "~,T, 6104800 1/20-2/19/02 0.00 91.68
~ ~ 0.00 108.13
~020 590802 02/01/02 515 P~IFIC ~ SE~I~ IN 1108501 S~ ~ 1/02 0.00 336.40
1020 590003 02/01/02 526 ~I~ DXGIT~ ~XN 110 ~/~ ~PX~ 0.00
1020 590803 02/01/02 ~26 ~IN~ DIGIT~ I~XN ZZOBI01 ~ ~PIBS ~ ~ 0.00
~ ~CK 0.00
1020 5~0804 02/01/02 533 ~ ~ ~ ~ ~ 110 P~ L~/~2405 0.00
1020 590805 02/01/02 546 PX'&~f ~S I~ 1104~10 ~ 2001-2002 OP~ ~C 0.00 209.00
1020 590806 02/01/02 1043 ~z-Z~ ~ 6104800 ~-~-~'~' ~ ~K 0.00
1020 590807 02/01/02 560 ~IC DX~uE ~RTI 1101000 ~E D~ S~S 1/18/02 0.00 1600.00
1020 590808 02/01/02 2279 ~v.t-~, ~ 1108001 a~Z~ ~F L~ ~ 0.00 85.35
1020 590809 02/01/02 581 ~ 110750] av~I~ ~12361 0.00 40.07
1020 590809 02/01/02 581 ~ 1107503 ~XES 912~61 0.00 12.18
~ ~CK 0.00 5~.25
1020 590810 02/01/02 1071 ~XC ~ZC 1108602 ~ ~T ~ ~ 0.00 588.00
1020 590810 02/01/02 1071 ~LZC ~ZC 1108602 ~IC SX~ ~ 0.00 2820.00
~ ~ 0.00 3408.00
1020 590811 02/01/02 2482 ~ ~TX~ 1108101 8.~ M/B 1/18/02 0.00 696.00
1020 59081~ 02/01/02 24~2 ~ ~TX~ 6104800 J.~ M/E 1/18/0 0.00 1680.00
1020 590811 02/01/02 2482 ~X ~TI~ 6104~00 J.~ M/E 1/11/0 0.00
~ ~ 0.00 4056.00
.-
1020 590812 02/01/02 204~ ~'B ~ ~- 1100506 TX~~ 0.00 225.00
1020 590812 02/01/02 2043 ~'8 ~ ~ 1108502 T~/~R~ 0.00
RU~DAT~ 01/31/02 TI~ 12:54:41 - p~N~NCIALACCO~ITING
0~./~/02 ¢~:'Y O~ Cl~Tzzlo PAa~
~Z~ ~z~: ?/02 ~ ~Z~ - OZ~
~020 S908~2 02/0~/02 2043 R~'~ ~gT ~ ~208S0~ TZ~/~ 0.00 225.00
1020 s908~2 02/01/02 2043 R~tS ~ ~ Z~08322 T~/~X~ 0.0O 225.00
1020 590857 02/0~/02 1837 S~ ~T.T.~ PAV$~ ~ 2708404 ~ ~ ~ ~S 0.00 4755.00
~020 5008~8 02/0~/02 24~S SZ~ ~T~-~ wI~ 4230222 ~Ic ~ ~ 0.00 37356.~
Z020 5908~9 02/05/02 662 ~n ~ ~S ~ Z$03500 ~uF~$~ ~$6438 0.00 98.52
2020 590820 o2/o~/o2 $9~ bF~ ~T~ ~Z0750~ g.~ M/E ~/06/02 0.00 648.00
~020 500820 o2/o~/o2 ~554 S~I~ ~TZ~ ~0~SO~ ~.~Z u/~ ~2/30 0.00 648.00
~ ~ 0.oo ~206.0o
1020 590822 02/01/02 6~4 ~ ~108602 ~ ~ ~ U ~ L 0.00 2~GS.00
1020 590823 02/01/02 695 ~ ~ S~V~ OF S S606680 ~UF~Z~ 0.00 -95.90
1020 S90823 02/05/02 695 ~S~ ~ S~S OF S 5606680 ~ 200~-2002 OP~ ~C 0.00 479.84
1020 590827 02/01/02 1763 ~ l~ 5806349
1020 S90828 02/0~/02 712 ~R ~ ~ 6308840 P~TS/~PL~ ~15089 0.00 403.90
~020 S~0820 02/0~/02' 727 U S ~*~ 5806449 ~ 0.00 68.00
~020 5~0830 02/02/02 727 U S ~ S806349 ~S 0.00 69.00
1020 S90830 02/0~/02 727 ~ S ~'~ S80G249 ~ 0.00 68.00
~ ~ o.oo 204.00
DATE 05/32./02 TZI~ 12:54:42
01/31/03 c'r'/~J' O~ CT. IP~.TX~O PAG'~ 9
1020 590B]1 02/0X/02 1154 ~ ~Y 'OF ~A ~ 110 ~l~'~ ~Y 0.00 10~.00
1020 5908~2 02/01/02 733 ~ ~ 1108314 ~B ~ 0.00 4815.14
1020 590833 02/0~/02 ~10 ~ NX~S (~ 1108501 ~09369653 ~002 0.00 23.55
1020 590834 02/01/02 3X0 ~ NX~SS (~ ~02403 ~G08882609 ~002 0.00 V~.43
X020 590835 02/01/0~ ~42 ~L-:-n V~ S806349 ~VX~ ~ ~R 0.00 1533.33
1020 S90836 02/0~/02 750 VXSX~ g~x~ ~ (~) 1~0 ~X~ ~ ~002 0.00 -26.68
lO2O 590836 02/0~/02 TS0 vxsx~ snvx~ ~ (~) 220 ~ 0.00 2094.38
~ ~ 0.00 206~. 70
~020 590837 02/01/02 1329 ~ ~ ~106500 P~ ~z~ 1/18/02 0.00 70.00
~020 590837 02/0~/02 2329 ~ ~ ~0G265 ~ ~ ~/25 0.00 70.00
~ ~ 0.00 z40. oo
1020 590838 02/01/0~ 2000 x~ FZ~ ~ ~08509 P~TS/~X~ 0.00 169.34
1020 590838 02/01/02 2000 ~ F~ ~D 57085~0 P~/~Z~ 0.00 283.87
1020 590838 02/01/02 2000 ~ FZ~ ~D 110850~ P~TS/~PL~ES 0.00 298.67
~ ~ 0.00 75~. 88
1020 590839 02/0~/02 799 ~ ~ ~F;~ S208003
1020 590840 02/0~/02 805 ~T ~=~ ~ 4209534 ~ ~ ~ ~.00 2335.20
1020 590840 02/01/02 805 ~T ~ ~ 2709531 ~XC ~ ~ 0.00 720.72
1020 590840 02/0~/02 805 ~T ~X~ ~ 4209528 ~VX~ ~ ~ 0.00 1401.40
1020 590840 02/01/02 805 ~T ~1.~I~ ~ 2709449 8~ ~ ~ 0.00 346.50
1020 S90840 02/01/02 805 ~T ~,~ ~ 4200S41
1020 590840 02/01/02 805 ~T ~1,~ ~ 4209533 S~l~ ~ ~ 0.00 680.68
1020 590840 02/01/02 805 ~T ~X~ ~ 2709532 ~VI~ ~ S~ FX~ 0.00 18.11
1020 590840 02/0X/02 805 ~T ~s~X~ ~ 4209535 ~ ~ ~ ~0~ 0.00 1754.62
· 020 590840 02/0Z/02 805 ~T ~X~ ~ 2709443 8nvz~
1020 590840 02/01/02 805 ~T ~T~T~ ~ 4209116 ~X~ ~ ~ 0.00 7156.50
~ ~H ~ 0.00 881034.19
0.00 88X034
~ ~T 0.00 881034.19
01/31/02 TX~ 12:54:42
RESOLUTION NO. 02-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS
AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND
MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING
FEBRUARY 08, 2002
WHBRBAS, the Director of Administrative Services or her desi~_ated
representative b~s certified to accuracy of the following claims and demands and to the
availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows
the following claims and demands in the amounts and from the funds as hereinafter set
forth in Exhibit "A'.
CERTIFIED:
Director of Adminisaa~ive Services
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this /~th day of ltarch ,2002, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
02/08/02 CITY OF CUPER'F~NO PAGE l
ACCO~/NG p~p..TOD: 8/02 ~ ~$~-~ - DZ~ ~
S~Z~ ~'z-~: Cr~ac~.~r~te ~t~ "02/04/2002" ~ "02/08/2002"
~ - 110 - ~ ~
1020 589714 V 12/07/01 ~ ~11er, ~1 550 ~: ~eck - ~ntal 0.00 -300.00
1020 '590841 02/08/02 7 ~ ~ ~TZ~ 1104540 ~S~ZC,~N ~ZM 0.00 1514.15
1020 590841 02/08/02 7 ~ ~ ~TZ~ 6204550 ~002 ~.~ ~ ~ 0.00 496.26
~ ~ 0.00 2010.41
1020 590842 02/08/02 1521 ~ ST~-~ ~Y 1108303 P~/~I~ ~30972 0.00 2248.24
1020 590843 02/08/02 13 ~ & ~S ~Z~TI~ C 5606640 ~ 2001-2002 O~ ~C 0.00 168.~3
1020 S90~43 02/08/02 13 ~ & ~S ~ZTATI~ C 1108321 ~ 12/29-1/25/02 0.00 154.13
~ ~ 0.00 322.96
1020 590844 02/08/02 2539 ~ ~ ~ ~ ~Z 1102101 ~ L~ ~001 0.00 16714.00
1020 590844 02/08/02 2559 ~ ~A~ & ~ S~I 1102101 ~ LI~ ~001 0.00 14111.00
~ ~ 0.00 30~25.00
1020 590e45 02/08/02 2566 ~ ~ 4239222 S~ ~ ~ 0.00 15308.80
1020 590846 02/08/02 2319 ~ CZ~ ~ S~ 1108201 ~ZC ~ ~ 0.00 7487.40
1020 590047 02/08/02 44 ~Z~ ~ ~S 1104400 ~ 2001-2002 0~ ~C 0.00 335.00
1020 590848 02/08/02 ~002 ~A 1104100 ~-~ (4 ~) 0.00 2~ ~.
1020 590848 02/08/02 m002 ~A ~04~00 ~ ~S 0.00 ~. ,
T~ ~ 0.00 416.71
1020 59084~ 02/08/02 57 ~ 1104510 ~ ~V-CZ~ ~ 0.00 S0.00
1020 590849 02/08/02 57 ~ 1104510 ~v~g ~V-CZ~ ~ 0.00 472.51
~ ~CK 0.00 522.51
1020 590850 02/0~/02 ~64 ~L ~ 1104000 ~T ~/~ ~ 0.00 52.63
1020 590851 02/0~/02 2601 ~ HZ~ ~S 4209115 ~E OF ~l~ S~ 0.00 19~9~.~0
1020 590852 02/08/02 968 ~ ~ P~TS 6308840 ~ 2001-2002 O~ ~uAC 0.00 70.33
1020 sooes~ 02/08/02 968 ~ ~ P~TS 6308840 ~ 200~-2002 O~ ~C 0.00 23.5?
~ ~ 0.00 93.90
1020 590853 02/08/02 ~002 ~, ~u~b 1~ ~ ~I~ ~ 0.00 32.45
1020 590854 02/08/02 91 ~ ~ ~ 5806449 ~ ~ ~R 0.00 S6.00
~020 SO08SS 02/08/02 M B~nn, ~ soo be~, ~ec~- ~a~ 0.00 300.00
1020 590856 02/08/02 96 B~ ~N S~ ~ 5606680 ~ 0.00 58.22
1020 590857 02/08/02 ~398 ~'~m~uT~E*~ 1106248 ~ O~ZX ~Z~ 0.00 474.00
1020 590857 02/08/02 2308 ~T.~YADU.~ 1106265 ~ 0~ BL1~ 0.00 4q4.00
~ ~ 0.00 940*00
~020 SOOOS8 02/08/02 103 ~K ~Z~ ~ 1104300 ~ 200~-2002 O~ ~C 0.00 S ~
02/08/03 T/~B 11:03z36 - F22&M~:T~L ~ '
1020 590859 02/08/02 M2002 BR~ ZNT'T- COlt;,. 1106100 FAX TONER 0.00 94.34
1020 590859 02/08/02 M2002 BROTHER IHT'L CORP. 1103500 FAX ~ 0,00 94.33
1020 590859 02/08/02 M2002 BROTHER ZIT~,T., CORP. 1104300 FAX TONER 0.00 94.34
1020 590859 02/08/02 M2002 BR~ ZNT'T. COR;,. 1101200 FAX TONER 0.00 94.33
TOTA.~ C~C'~ 0.00 3'77.34
1020 590850 02/08/02 H2002 BROTH, ROD 1101060 ,A~T~AL CONF 4/5-6 0.00 88.00
1020 590861 02/08/02 H BU'r, H~TN;R 580 Re£uz~d: C~eck - #11~1';~ 0.00 268.20
1020 S90862 02/08/02 H Bat. ool, As~-& 550 Re£und: C~eck - Rent. al 0.00 750.00
1020 S90863 02/08/02 M Bo~.t;, ~.ry 550 Re£t~'~d: Check - PAC~/? 0.00 20.00
1020 590864 02/08/02 124 C.,~T~TFO~I'ZA S~'S'Z'Y ~ SU 6308840 SU~pZ,TBS #8009 0.00 125.2./
1020 590865 02/08/02 132 CA.T.,ZFOI~T.~ N&'I~:~ SgRv'rc~ 1106314 S~RVZCS ,.7AN2002 0.00 '/3.49
1020 590865 02/08/02 132 C~.,ZFOR~TA MA'i']~ SERVTCE 110840'/ SERVTCg J~1'2002 0.00 1191.43
1020 590865 02/08/02 132 C,~T~ZFOR.tqZA H&'l';~ SERV'rC; 1108314 SmRVZC'~ ..T.;M~2002 0.00 22.10
1020 590865 02/08/02 132 C~T.,TFOR.tI'T& WATSR S~.VZC~ 1100506 SE~VZC~ ,.TA~2002 0.00 5.52
1020 590865 02/08/02 132 CAT.,ZFOR.~Z~ #&'I~R S~,VZC~ 110840? S~RVZC~ ,.T~2002 0.00 18.3"/
1020 590866 02/08/02 149 C.R~E 1104400 P~-.~-~.-~' C~SH 1/31-2/05 0.00 11.69
1020 590866 02/08/02 149 CRSH 1104000 P~-,r-,r-x ~ 1/31-2/05 0o 00 54.10
1020 590866 02/08/02 149 C~SH 1104510 P=~.-.r-~' CASH 1/31-2/05 0.00 10.9'/
1020 590866 02/08/02 149 C.~S],/ 1101000 9;TTY CASR 1/31-2/05 0.00 112.26
1020 590866 02/08/02 149 CR,SH 1104530 P=~.-,L-:r C. ASR 1/31-2/05 0.00 20.5'/
TOTAL ~C/( 0.00 217.16
1020 59086"/ 02/08/02 155 ~ tGZO.~S~,.~ ~JRS~!~ 1108314 ST~;~.~Z;;S #8039 0.00 286.43
1020 590867 02/08/02 155 ~ t~OT.ES~I~ 1~2~S~R 110840"/ ST,~I'BS #8046 0.00 446.9'/
TOTAl, CHECI~ 0.00 '73S.40
1020 590888 02/08/02 1820 CERTD,T. RN BE~q~:F]:TS SERVIC 1104510 ~ FEES ~TAN2002 0.00 29.S0
1020 590868 02/08/02 1820 CERTDZAR REIqEF'FTS SERVTC 110 ADM FEES ,.7AN2002 0.00 22.50
TOTAL CRECIC 0.00 50.00
1020 590869 02/08/02 157 ~TASON H CHAN 5806249 S~q. V1'C~ AGIR~MENT FOR 0.00 131.25
1020 590870 02/08/02 M CHAND, ON 580 Refund: Check - ;'ALL S 0.00 100.00
1020 590871 02/08/02 M CZT'I'A, ~'AMES 580 Ret~und: Check - NTNTER 0.00 15.00
1020 5908'72 02/08/02 M2002 C'O~:)Y, ~ S508549 I~X~g3T~,SEI,~qT/BXI~O O.00 142.55
1020 5908'73 02/08/02 1194 COURTESY ~ 6308840 FY 2001-2002 OPEN PURC 0.00 6s.00
:' 5908'/4 02/08/02 2547 CUPERTI'NO P*r,I~IBTNG 1108506 ~ COPPER PZPE FOR AUD 0.00 5100.00
RT.1/~' DATR 02/08/02 T~'~'b11.~Oat37 - FZI~CZAL ACCOI]tlTX~IG
02/08/02 CITY OF COI~TXNO PA~E 3
ACCO~ITIN~ PERIOd: 6/02 ~ ~l~ - DX~ ~
S~I~ ~I~: ~r~ac~.=r~e ~=~ "02/04/2002" ~-~ "02/08/2002"
~ - 11o - ~ ~
1020 590875 02/08/02 194 ~ ~Y I~ 1108506 P~St~u~Z~ 0.00 279.73
1020 590875 02/08/02 194 ~r~ ~Y ~ 1~083~2 ~ 2001-2002 O~ ~C 0.00 9.36
~020 SO087S 02/08/02 194 ~T~ ~Y ~ 5606620 · ~ 200~-2002 0~ ~C 0.00 83.69
1020 590875 02/08/02 194 ~T~ ~Y ~ 1108508 ~ 2001-2002 O~ ~C 0.00 18.92
1020 S90875 02/08/02 194 ~T~ ~Y ~ 2708405 aur~ZBS 0.00 90.43
1020 590875 02/08/02 194 ~um~T~ ~Y ~C 1108506 ~TS/auF~I~ 0.00 15.96
1020 590875 o2/o8/o2 194 ~TI~ ~Y ~ 5606620 ~ 2001-2002 O~ ~C 0.00 13.85
~ ~ 0.00 511.94
1020 S9087E 02/08/02 198 ~u,~TI~ ~ S~ DIS 5806449 ~ 200~-2002 O~ ~C 0.00 432.42
1020 590877 02/08/02 M ~d~, ~se SS0 bfq: ~ck - P~ T 0.00 20.00
1020 590878 02/08/02 M ~tli~n, ~ls 550 Reft: ~e~ - Be Sti 0.00 108.00
1020 590879 02/08/02 M ~, ~ SS0 bfq: ~eck - WI~i 0.00 30.00
~020 500880 02/08/02 201 ~ TI~ ~ 6308840 ~ 2001-2002 OPn ~C 0.00 205.32
~020 S9088~ 02/08/02 1354 DZ~ ~k~'~ ~ 1108830 ~uF~IKS 98025 0.00 303.40
· 020 590882 02/08/02 223 ~ & ~S ~PZ~ IN 2308004 ~ 2001-2002 O~ ~C 0.00 129' ~
1020 590883 02/08/02 228 ~Y'S TI~ S~V~ ~ 6308840 T~/~ 0.00 4999.01
1020 590884 02/08/02 M ~, ~S S80 bfq: ~ck - a~tal 0.00 300.00
~020 SS088S 02/08/02 1856 ~ZS ~.u 110 ~r~ STA~ P.I.T. 0.00 1298.86
1020 590886 02/08/02 2596 ~Z~-ZN ~, 1~04400 ~z~ 916574 0.00 229.s~
1020 590887 02/08/02 2so r~ ~s ~ 110 ~ R~17066 0.00 17.28
1020 590887 02/08/02 2S0 r~ ~S ~ 1104300 ~ S~VI~ 0.00 27.34
1020 590887 o2/oe/o2 260 ~ ~S ~P 4239222 ~ S~VI~ 0.00 22.13
1020 590887 02/08/02 260 ~ ~S ~P 1108601 ~I~ S~VI~ 0.00 14.73
1020 59088; 02/08/02 260 ~ ~S ~P 4239222 ~ S~VI~ 0.00 32.1~
~ ~ 0.00 113.61
1020 590888 02/08/02 2304 FI~ P~ ~I~ 4269212 S~VI~ ~ ~ 0.00 2009.00
1020 590889 02/08/02 2271 ~ ~ ~ 2708404 P~/~I~ ~8029 0.00 428.53
1020 s90889 02/08/02 2271 ~ ~ ~ 2708404 ~ 915080 0.00 615.43
~ ~ 0.00 1043.96
1020 590890 02/08/02 273 ~ ~ H.S. DZ~. 5806449 ~ 200~-2002 O~ ~C 0.00 60.94
1020 . 590891 02/08/02 202~ ~ ~C~ 1104400 ~V ~ ~P KIT 0.00 51.01
1020 590892 02/08/02 281 ~ 1108312 P~S/~I~ ~8037 0.00 438.94
1020 590892 02/00/02 281 ~ 6308840 ~ 2001-2002 O~ ~ 0.00 ; ;
R~ DAT~ 02/08/02 T~4~ 11z03:38 - FIJI~ZA~ J~IJ~3
02/08/02 CI~ OF ~kTII~C)
~ ~ ~iY~: cr~acc.~r~s~ce ~c~ '02/04/2002" ~ "02/08/2002"
1020 ~90992 02/08/02 281 ~ 110~214 P~TS/~PLI~ ~8010 0.00 240.90
1020 590892 02/08/02 281 ~ -1108314 ~u~ ~8010 0.00 -~v.29
1020 590892 02/08/02 281 ~ 1108408 p~/~z~ $15095 0.00 459.79
1020 590892 02/06/02 281 ~ 6308840 ~2001-2002 o~ ~c 0.00 6.08
1020 590892 02/08/02 2~1 ~ 5606640 P~TS/~k~LZ~S ~15729 0.00 1~9.35
1020 590892 02/08/02 281 ~ 1108315 P~TS/~I~ $8026 0.00 53~.48
1020 590893 02/08/02 M ~, F~ 580 ~: ~eck - ~ 0.00 500.00
1020 590894 02/08/02 182~ ~E'B~IA~R & ~6~08840 P~T8 ~8041 0.00 152.36
1020 590895 02/08/02 298 ~ ZNC 1108303 P~/~Z~ $8027 0.00 81.14
1020 590895 02/08/02 298 ~ ~ 11088]0 ~001-2002 O~C 0.00 141.3]
1020 590895 02/08/02 298 ~l~ ZNC 1108408 ~ 0.00 -5~.53
1020 590895 02/08/02 298 ~l~ Z~ 1108501 ~ 2001-2002 O~ ~C 0.00 112.97
1020 590~96 02/08/02 ]14 H.V. ~**'~ ~ I~ 6]08840 P~TS/au~LZ~S ~8005 0.00
1020 590896 02/08/02 314 ~.V. ~*~'~ ~ ~ 6308840 P~TS/~Z~ ~8005 0.00 34.44
~ ~ 0.00 475.22
1' 59089~ 02/08/02 K ~, ~I S80 Re~: ~ec~ - Rental 0.00 300.00
1020 590898 02/08/02 2S95 ~ ~ 4239222 SnVI~ ~ ~ 0.00 29748.46
1020 590899 02/08/02 2510 HZ-LZ~ 6308840 P~/~Ig8 88024 0.00 92.94
1020 590900 02/08/02 2064 ~G ~FF ~. 1~04400 S~VI~ ~ ~ 0.00 60.00
1020 590901 02/08/02 K ~o, ~c~ 580 Re~: ~c~ - u2~ 0.00 6~.00
1020 590902 02/08/02 2181 ~:~*L ~2CIP~ STo 2708404
1020 590903 02/08/02 K 2SHII, S~ 580 Re~: ~eek - Rl~*~ 0.00 SS.00
1020 590904 02/08/02 H ~, ~ 580 Re~: ~ - U~ 0.00 27.S0
1020 59090S 02/08/02 1708 ~ ~ 11~1060 ~ ~ 4/4-7 0.00 176.00
1020 590906 02/08/02 M ~, ~L 580 b~; ~ea~ - U~'~ 0.00 90.00
1020 590907 02/08/02 2219 ~a-~n ~STA~ ~P 4249210 ~ ~ ~200~0 0.00 2883.0V
1020 590908 02/08/02 1630 ~DZ ~ S~ ~C 5806449 S~ ~ ~0~ 0.00 7201.85
1020 590909 o2/oo/o2 M Em, ~ sso bfq, ~ - ub~ o.oo ~o.oo
1020 590910 02/08/02 M ~, ~ S80 b~ ~ - RI~A~ 0.00 99,00
~ 5909~ 02/08/02 3v2 ~'S IE 1106400 ~uF~ J23278 0.00 13.~0
02/08/02 CT'I"Y OF COI)B~.TX~O P~GE 5
XCCCX]N'I'TJ~G S~]~.XOD: 8/02 ~ ]~GXS'I'B~ - DISBT,.~SBN~NT ~
SET.vC'I'X0~ (:~.',',r'J~KZX: Crimla. c~..CrLn, n_A,,,t.e bel:veeG "02/04/2002' lind #02/09/2002"
~ - 110 - G~ ~
~ XCC'I' C:~CK NO 'r,s~ D'I' .............. V~I/X)R ............. FU~)/DEI~I' ..... Z~SC~Z~'I'ZC~ ......
1020 590911 02/05/02 372 XT~CO°S ZNC 1105255 SUPPLZES #232?0 0.00 38.9?
TOTAl, (~CK 0.00 52.67
1020 550512 02/08/02 37? ~r~-ru~ gDlmT.lm, 5806249 S~RVTC:S ~ FOP, 0.00 254.00
1020 590925 02/08/02 259? ]COI~a~, T~C. 1100512 PJUtTS/SUPPI, IZS #20557 0.00
1020 590514 02/08/02 H KROOSg, ,TANETI~ 550 Re£und: Check - WTNT~R 0.00 37.00
1020 S909:].5 02/08/02 2302 _ L'XO~83 :nC. 1100101 SEItV~C~ X(~t~T~-,- ~ 0.00 615.49
1020 5509].5 02/O0/02 2]02 ]C~'O~S3 TNC. 1100].01 ~ERVIC~ am~n' IKst 0.00 1087.s0
1020 55o5].5 o2/o0/o2 # Z/ns, Let~.cia 550 Re£und: Cheek- Canada 0.00 200.00
1020 55091? 02/0O/02 592 ~ OF CXLXFOm(TA CTT 1101070 ~ C~,F 3/20-22 0.00 1700.00
1020 59091? 02/0S/02 392 l, gX(a~ OF C.a~TI~N~ CT? 2507401 ~ (:(~F 3/20-22 0.00
1020 S90927 02/08/02 392 ~ OF CXT'TFO]U(IA CTT 1107301 ~ CCW~ 3/20-22 0.00 050.00
1020 59091? 02/08/02 392 ~ OF C,),I,TIK~mIX C:~? 1107200 ~ CO~' 3/20-22 0.00 )`25.O0
TOTal, (~I~CK 0.00 3400.00
1020 59091e 02/08/02 12].? Tag n~Wa~,~ ~a~ 5005345 SmoOThS #25013 0.00 24.~2
].020 5909].9 02/08/02 )I ~, ~ ~ 580 ~e£m~t: Check o SL~.INO o.00
1020 59O92O O2/O0/O2 ~97 T.~ST.T~'S 9CX~T. StT~LTBS ! 11O8315 S~PL~LT~ 0.00 6.15
].020 59092]. 02/08/02 )`00 ~'IFSTZ~ 'L'~JU~ZS THC 5706450 S~yTCS X~.Bg~Z~T rO~ 0.00
2020 59O922 O2/O8/O2 235? T'TG~fl~,[OUSS 63O80)`O ~ STROBS #TTH ERXN 0.00 1575.12
1020 590925 02/08/0:2 H LXU, ~ C~(3:H~ 500 Re£,n~l~ check -Rental 0.00 100.00
1020 59092), 02/05/02 )`05 ~ S #11( 1108601 S~r~LIF. S #21021 0.00 27.51
1020 590925 02/08/02 2588 RIC:It~3~ &. ~ 110(400 S~-~q~ A~B~ FOP. 0.00 500.00
1020 590925 02/08/02:2580 P.I(:~A3U) &. MADD~H 110(400 S~WTC:~ XG~LB~ FC~ 0.00 S00.00
~AL c~u~'K 0.00 1000.00
1020 59O926 02/08/02 # MAH0~gY, 0~lN 580 ae£m~.* check - Cuper~ 0.00 75.00
1020 59092? 02/08/02 X )IA,qS~, I~C~ ~80 Refund: C~ecJc - NI~'~ 0.00 20.00
2020 590928 02/08/02 )! J~.THRII, AN'r,I'A 580 Re~'uu:l: check:- #la%-~,~ 0.00 29.50
1020 550929 02/08/02 1602 MB:IA M~i~SERVTC~S COMPAI/ 1].00000 8.TAX ALI~TT 3NO ~ 0.00 2.250.00
1020 S90930 02/08/02 142002 M~'~-"VB-It(3OH~IGI B~LBAO' 1101070 3 PEOPLE (132 PER DAY) 0.00 871.~0
1020 590931 02/08/02 435 I~TAL BOZLD~NG C(~4PANY 3.108503 ~.MU-L-,F..OCT X CANOPY OVB 0.00 38133..00
02/08/02 TTJ~ 11:03:39 - FZ~IMICT_AZ, A~.~q.mT:TJIG '-
; 'Z~ ~Z~: t~ict.t~te ~t~en '02/04/2002' ~d '02/08/2002'
1020 590932 02/08/02 444 ~'S ~ 1~08312 P~/~PLZES ~16126 0.00
1020 590932 o2/o8/o2 444 ~'S L~ ~108830 ~TS/~ES ,20S82 0.00 24.3~
1020 590932 02/08/02 444 ~'S L~ 1108501 P~TS/~PLI~ ~15626 0.00 16.88
~ ~ 0.00 78.34
2020 S90933 02/08/02 447 ~ss2~ ~zF~ snY:~ 220820~ ~ 2002-2002 o~ ~c 0.00 82.00
2020 590933 02/08/02 447 ~SSZ~ ~ S~ ~0820~ ~ 2002-2002 O~ ~C 0.00 74.~8
~ ~ O.00 ~55.78
~020 590934 02/08/02 456 ~ ~ ~-~ 6308840
2020 590935' 02/08/02 465 ~ VT~ ~ ~ Z~083~5 ~ 200~-2002 OP~ ~C 0.00 8~.06
2020 590935 02/08/02 465 ~ V2~ ~ ~ ~08303 ~ 2002-2002 O~ ~ 0.00 2222.32
2020 590935 02/00/02 465 ~N VZ~ ~ ~ Z~08324 ~ 2002-2002 O~ ~C 0.00 49.69
2020 590935 02/08/02 465 ~ VZ~ ~ ~ Z~08325 ~ 200~-2002 O~ ~C 0.00 97.28
~ ~ 0.00 2439.35
1020 590936 o2/o8/o2 47z ~ TZ~ ~Y ~ 6308840 P~S/~PLZ~ 815097 0.00 20~.2S
1020 590937 o2/o8/o2 M ~, ~le SS0 b~: ~ck- Be St1 0.00 S4.00
1020 590938 02/08/02 M ~, F~ S80 ~: ~=A - Rental 0.00 100.00
· i 590939 02/08/02 475 ~TZ~ ~~ ~ 1~08312 ~ ~ 0.00 91.~3
1020 590940 o2/o8/o2 ~sso ~s L ~ ~03S00 SnV~
1020 590941 02/08/02 M ~AT~ F~[~ 580 ~ 1277~9/127720 0.00 300.00
1020 590942 02/08/02 484 ~ P~G ~ 6308840 P~TS/~PLZ~ S8012 0.00 166.06
~020 590943 02/08/02 M ~, ~ 580 b~: ~ck - M~ 0.00 SS.00
1020 590944 ' 02/08/02 487 ~ ~Y ~ 1~08S02 ~ 200~-2002 ~ ~C 0.00 10.66
1020 590945 02/09/02 ~002 ~ 110740S ~ ~ G;L 0.00 250.00
1020 S90946 o2/oo/o2 490 ~:~ S~ ~ 1108407 P~/~ES ~8019 0.00 451.91
1020 59094~ 02/08/02 ~S81 -'
~ ~Y ~ ~Y ~ 57085~0 P~/~Z~ S15625 0.00 18.89
1020 S90948 02/08/02 495 O~1~ ~ 1106100 ~I~ 0.00 36.04
1020 590949 02/08/02 2241 ~ '~ 1108501 O~Z~ ~ ~ S 0.00 1044.87
1020 590949 02/08/02 224~ ~ ~ 1108501 ~Z~ ~ ~ S 0.00 766.87
1020 590949 02/08/02 224~ ~n ~ 1108501 0~ ~Z~ ~ 8 0.00 2776.61
~ ~ 0.00 458e. 35
~020 590950 02/08/02 soz 0~ ~ ~3 ~Z0 ~ ~ M,~ 0.00 7Z.SS
~ S9095~ 02/08/02 soo o~ ~ ~= ~o4s~o H & u p.u. ~2oo2 o.oo 78~.oo
DATE 02/08/02 TZm 11z03z40 -
02/08/02 C~TY OF ~"b~T32WO PA~E
A~Z~ PERIOD: 8/02 ~ ~1~ - DZ~ ~
S~ ~A: c=a~acC.Crns~Ce ~en '02/04/2002' ~ '02/08/2002'
1020 S90951 02/08/02 500 O~T~ ~X~ ~ 1104510 H & W P.~. F~2002 0.00 3360.00
1020 590951 02/08/02 500 O~T~ ~ ~ 110 H A M P.M. F~2002 0.00 5488.00
~ ~ 0.00 9~32.00
~020 SOOOS2 02/08/02 503 ~~Y ~06647 P~TS/~ 0.00
~020 S90953 02/08/02 ~220 ~ auf~Y ~ 2~08502 ~TS/~I~ 0.00 287.~9
2020 590953 02/08/02 ~220 ~ S~Y ~ ~0850~ P~TS/~I~ 0.00 64.8~
~020 590953 02/08/02 ~220 ~au~Y~ ~08504 P~TS/~Z~ 0.00 ~2~.~2
~020 590953 02/08/02 ~220 ~ S~Y ~ ~08502 ~-TZ~ DIS~ 0.00 -3.45
2020 590953 02/08/02 ~220 OR~ ~UF~Y ~ ~0850~ P~S/~Z~ 0.00 29.20
~020 590953 02/08/02 ~220 ~ ~Y ~ ~08830 P~TS/~Z~ 0.00 34.54
~020 590953 o2/os/02 ~22o ~ s~Y ~ 2~0850~ P~TS/~$~ 0.00 8~.65
~020 590953 02/08/02 ~220 ~ S~Y ~ ~08505 P~TS/~Z~ 0.00 ~.5~
~020 590953 02/08/02 ~22o ~ s~Y~ ~08503 P~TS/~I~ 0.00 32.46
~020 590953 02/08/02 ~22o ~ ,~Y ~ ~082~2 P~TS/~ 0.00 93.24
~ ~ 0.00 752.27
~020 590954 02/08/02 98~ 0R~ ,uF~Y ~ ~083~5 P~TS/~I~ ~5073 0.00 ~6.5~
2020 590954 02/08/02 98~ ~ ~Y ~ ~0832~ P~T8/~I~ ~5~00 0.00 396.95
2020 590954 02/08/02 98~ ~ ~Y ~ S706450 p~/~Z~ ~5644 0.00 59.49
~020 590954 02/08/02 98~ ~~Y~ ~083~5 P~TS/~I~ $8004 0.00 87.08
2020 590954 02/08/02 982 ~ ~Y ~ 2708404 P~TS/~Z~
2020 590954 02/08/02 982 OR~ ~Y ~ 2208408 ~2BS d20394 0.00
~020 590954 02/08/02 98~ OR~ UUF~Y ~ 2708404 DZS~ ~/26/02 ~ 0.00 -38.~8
~020 590954 02/08/02 981 OR~ ~Y ~ ~08312 P~TB/~Z~ ~25081 0.00 73.30
2020 590954 02/08/02 981 ~ uuv~Y ~ 2708405 P~S/~2~ W250~? 0.00
1020 590954 02/08/02 982 ~ ~Y ~ 2708404 ~ZSS M24421 0.00 15.30
~T~ ~CX 0.00 1301.10
2020 Sg09S5 02/08/02 507 W ~ ~z~ 5606620 ~P~R ClR~2T ~ 0.00 24S.00
2020 590956 02/08/02 H On~,.~ SSo Ref~: ~eck - AT&T 0.00 66~00
2020 59095? 02/08/02 s08 P s R s - ~ 2204s20 2Ns ~2~ ~n2002 0.00 27039.66
1020 590957 02/08/02 so8 P E R S - ~ 2204S~0 ~ ~2002 0.00 -209S.22
2020 590957 02/08/02 508 P B R S - ~ 220 2~ ~ ~B2002 0.00 48766.77
~ ~ 0.00 74711.1~
1020 590958 02/08/02 2444 P~FlC~ & ~C ~108830 ~ ~ 1/31/02 0.00 21680.47
1020 590959 02/08/02 5~3 P~IFlC ~ & nT~ZC 4209~0 1/31/02 STA~ 0.00 239.72
2020 590959 02/08/02 5~3 PACIFlC~ & m.u~lC S606640 1/31/02 ~A~ 0.O0 322.S6
2020 590959 02/08/02 S13 P~IFIC ~ & ~lC 4209110 1/31/02 ~A~ 0.00 S76.10
2020 590959 02/08/02 513 P~ZFIC ~ & m~ZC 5606620 1/31/02 ~A~ 0.00 481.~8
2020 590959 02/08/02 S23 P~IFlC ~ & m~2c 1108830 1/31/02 ~A~ 0.00 16.66
~020 590959 02/08/02 S13 P~2FZC ~ & m-~lC 1108511 1/31/02 ~A~ 0.00
2020 590959 02/08/02 513 P~IFlC ~ & m~lC ~208506 ~/3~/02 ~ 0.00 269.59
1020 590959 02/08/02 5~3 P~IFZC ~ & w]~ZC S606620 2/32/02 ~A~ 0.00 94.98
1020 590959 02/08/02 513 P~2FIC ~ & m.~lC 1108505 1/31/02 ~A~ 0.00 22S4.07
1020 590959 02/08/02 513 P~1FlC ~ & ~ZC 2~08S04 2/22/02 ~A~ 0.00
DATE 02/08/02 T~ 11:03:40
~ P~ZO~: 8/02 ~ ~G~'z'~R - D~Sg~ ~
~ - 110 - O~ ~
1020 590959 02/0~/02 513 PACIFIC ~ ~ ~C 110850~ 1/~1/02 ~AT~ 0.00 2038.03
1020 590959 02/0~/02 513 P~F~C ~ · E~IC 1108407 1/Z1/02 STA~ 0.00 1393.83
1020 590~S9 02/08/02 513 PACIFIC ~ i E~]C 1108312 1/31/02 STA~ 0.00 134.E?
1020 590959 02/08/02 513 P~ZFZC ~ & E~ZC 5708S~0 1/3~/02 STA~ 0.00 3773.25
1020 590959 02/08/02 513 PACZFIC ~ A E~ZC ~108E02 ~/3Z/02 STR~ 0.00 2881.13
1020 590959 02/0~/02 513 P~ZFZC ~ & ~ZC 5208003 1/31/02 STA~ 0.00
1020 590962 02/08/02 531 ~PSZ-~ ~ 580~349 ~ HXGH D~ 0.00 230.10
~020 590962 02/08/02 531 ~VSI-~ C~P~ 5806249 ~'t~S 0.00 -20
1020 590969 02/08/02 1406 ~Z~S ~O~T E3088~0 ~ 200L-2002 OP~ ~C 0.00 3~.92
1020 590970 02/08/02 S7~ ~ B~Z~ ~ 6308840 P~TS/~PLZES 0.00
1020 590971 02/08/02 581 ~Z~LE 1107405 S~P~Z~ 0.00 138.42
~ ~CX 0.00 175,19
~ S~0972 02/08/02 S90 RI~ ~S ~ INC ~08402 ~IG~ ~/~2/0~ 0.00 210.00
RUN DAT~ 02/08/02 ?Z14~ 11:03:41 ~ FI'lC, AIICZAI, ~'rNG
02/08/02 CITY OF CUP~RTZ~O P~,GE 9
ACCOSTING PERIOD: 8/02 ~EC~ l~Gla~ - DI~
~ - 110 - ~~
~H ~ ~ ~ ZSau~ ~ .............. ~ ............. ~/DE~ .....
1020 5909?3 02/08/02 844 ~Y 1104000 ~Z~ A )~ 0.00 192.00
1020 590973 02/0~/02 844 ~Y 1102100 ~Z~ A ~ 0.00 96.00
1020 5909?3 02/08/02 844 ~Y 1101000 ~I~S A ~ 0.00 148.00
1020 59097] 02/08/02 844 ~Y 1101200 ~Z~ A ~ 0.00 108.00
1020 5909~] 02/08/02 844 ~Y 1101500 ~l~ A~ 0.00 180.00
1020 59097] 02/08/02 844 ~Y 1106500 E~Z~S A ~ 0.00 84.00
~ ~ " 0.00 808.00
1020 590974 02/08/02 600 R~-~ ~ B~VZC 1108506
10~0 590975 02/08/02 2043 R~S ~~ 5708510 T~'~$~ 0.00 150.00
1020 590975 02/08/02 204~ R~'S ~ ~ 1108502 TZ~/~-**~ 0.00 375.00
~ ~ 0.00 62~.00
1020 590976 02/08/02 H R~, ~ 550 ~: ~Ck - R~al 0.00 750.00
1020 590977 02/08/02 1026 ~ ~ ~ 1102100 7/1/1-6/30/2 BK ~ 0.00 118002.00
1020 590978 02/08/02 2031 ~ ~ ~ CZ~ZB 1104300 5 ~PZ~ 0.00 40.00
1020 590979 02/08/02 628 ~A ~ ~ S~l 1102100 ~ ~ S~C 0.00 471375.10
1020 590980 02/08/02 633 ~A ~ ~ ~l 5806349 ~Z~ ~ ~ ~ 0.00 5~
1020 590981 02/0~/02 639 ~ ~TZ~ (~P~ 5~06249 ~ 2001-2002 O~ ~C 0.00 1719.18
1020 590981 02/08/02 639 ~V~ ~TZ~ (~P/S 5806349 ~ 2001-2002 O~ ~C 0.00 43~.4~
1020 590981 02/08/02 639 ~VIN ~TZ~ (~PZ~ 5806449 ~ 2001-2002 OP~ ~C 0.00 456.88
1020 590981 02/08/02 639 ~VZN ~TZ~ (~PZB 5506549 ~ 2001-2002 OP~ ~C O.00 1580.19
1020 590981 02/08/02 639 ~X ~TZ~ (~PZB 1104310 ~ 2001-2002 O~ ~C 0.00 2002.94
1020 590981 02/08/02 639 ~VZN ~TZ~ (~PZ~ 5V06450 ~ 2001-2002 O~ ~C 0.00 315.36
~ ~ 0.00 6508.03
1020 590982 02/08/02 2303 ~ ~ ~ 5706450 ~ ~,~ ~ 0.00 1213.48
1020 590983 02/08/02 1530 ~Y-~ Z108201 P~/~ZBS ~8045 0.00 584.23
1020 590984 02/08/02 H ~1, ~I~ 580 Reft: ~k - S~ 0.00 144.00
1~20 590985 02/0~/02 25V2 SZ~ ~ ~ ~ 424J210 10g0 ~ZGZ~ ~ ~ 0.00 5218.87
1020 590986 02/08/02 652 ~1~ S~ZG ~ ~. 1106265 ~ 2001-2002 OP~ ~C 0.00 87.20
1020 59098~ 02/08/02 2065 S~A~ S~ 1107~01 ~lbZ~ ~TS 0.00 199.00
1020 590988 02/08/02 200 ~ 80~ ~ ~ 5~0644~ ~VZ~ ~
1020 590989 02/08/02 1090 ~A~ ~ OF ~Z~T 5208003 ~8/9~ ~ ~ ~S 0.00 ~564.24
1020 590990 02/08/02 2600 ~ ~? 1104400 ~Z~ ~16575 0.00 211.~S
R~ DA/~ 02/08/02 TxI~ 11:03:42 - FI'N~CI,~M, A,.~,a~m-A'IliG
02/o,/o2 CI~ O~ CUI~RTIliO
CASH ACC/' CHEC]C NC) I .H~OX D'I' .............. ~ ............. IP~I/13~/' ..... DR~(~.X~TZON ...... ,9~TM TAX AM~
1020 590991 02/08/02 695 .qYgCO FOOD SERVTCB5 OF S $506549 SUP~IE5 0.00 492.90
1020 590992 02/08/02 M Seaman, P].oycl S50 Rerun. d: Check - Rental 0.00 75.00
1020 590993 02/08/02 J( Shanley, Anne S50 Refund: C~e~ - Be SC~ 0.00 54.00
1020 590994 02/08/02 698 ~Y'S ~ZS~ 2708403 ~ 2001-2002 O~ ~C 0.00 29641.36
1020 590996 02/08/02 M T~, ~ 580 bfq: ~ck - S~Z~ 0.00 144.00
~ ~ O.00 375.99
~ ~ 0.00 97.05
1G. S9099~ 02/08/02 709 ~ ~ 5806449 s~vz~
1020 S91000 02/08/02 1538 ~ ~I8~ ~c 1108314 ~rZ~ M~X 0.00 260.48
~ ~ 0.00 1041,93
1020 59100Z 02/08/02 723 ~ ~ 1~08212
1020 591002 02/08/02 1793 ~ ~ ~ 6308840 P~S/~IBS ~15069 0.00 501,90
1020 591003 02/08/02 2584 ~ D~, ~. 1103300 ~TZ~ S~V 0,00 298.56
1020 591004 02/08/02 746 ~ OFFZ~ ~S 1106500 ~IES J30949 0.00 2119.93
1020 591004 02/08/02 746 VZK~ O~Z~ ~ 1196500 ~Z~ ~16025 0.00 4.32
1020 S91004 02/08/02 ~46 VZ~ OFFZ~ ~ 1106500
1020 591004 02/08/02 746 ~ O~Z~ ~S 1106500 ~IBB ~Z6025 0.00 485.43
1020 591004 02/08/02 ?46 ~ O~Z~ ~ 1106500
1020 591004 02/08/02 746 VZ~ O~I~ ~S 1106500
1020 S91004 02/08/02 746 ~KI~ O~Z~ ~S 1106500 ~Z~ ~30949 0.00 3?8.86
~ ~ 0.00 3736.5~
1020 591005 02/08/02 M ~, ~ S80 ~t~ ~eek - N~-L-~ 0.00 115.00
1020 591006 02/08/02 768 ~ ~ PA~ ~ 1101500 ~1000678~88 0.00
1 591007 02/08/02 193? ~ ~ HB~I~ 1108601 ~/~I~ W166?2 0.00 93.27
02/08/02 TI~ 11.'03:42
02/08/02 CTT~ OF ~..~J~,l~.k.;l'XllO PAGE Z1
1020 591008 02/08/02 775 ~ P~XFXC SI~ L 1108602 ~-~-~C ~0v`v.~ FZ~ 0.00 703.23
1020 591008 02/08/02 775 ~ P~ZFZC SI~ ~ 2709444 ~C ~Ot~.~ FZ~ o.00 868.20
1020 592008 02/08/02 775 ~-~ P~Z~ZC SZ~ ~ 1208602 · ~-EC ~0T,T.~ FZ~ 0.00 3028.S?
~ ~ 0.00 4600.00
~020 591009 02/08/02 H ~, ~=1 550 Ee~: ~eck- c~e~ 0.00 55.00
1020 591010 02/08/02 794 ~ ~ 1104310 ~ 2001-2002 O~ ~C 0.00 ggO.4g
1020 591021 02/08/02 H ~, ~ 580 Reft: ~ - H~-~ 0.00 52.S0
~020 591012 02/08/02 1081 ~'S ~Y 1108312 ~ ~8032 0.00 81.84
1020 591013 02/0~/02 H ~, SSZ ~ 580 Reft: ~e=k - WZ=~-~ 0.00 60.00
1020 581014 02/08/02 H ~, ~ 580 ~f~: ~e~- S~Z~ 0.00 126.00
02/08/02 'l':D~ 11:03:42
RESOLUTION NO. 02-03!
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ALLOYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS
AND FROM THE FUNDS AS HEREINAFTER DESCRIRED FOR OENERAL AND
MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING
FEBRUARY 15, 2002
WHEREAS, the Director of Ad~ini~wa~ve Services or her designated
representative has certified to accuraoy of the following claims and demands and to the
availability of funds for payment hereof; and
WHEREAS, the said claims and d~mands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows
the following c],im~ and demands in the amounts and f~om the funds as here~ set
forth in Exhibit "A'.
CERTIFIED:
Director of Admini~h~tive Services
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 4th .day of ~larch ,2002, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
02/14/02 CZTY OF CUP~tTZ~O
ACCOT,~TT~G p~RTOD: 8/02 ~ ~ZS~ * DZ~ ~
SE~ON ~I~IA: t=a~act.t~_~te bergen "02/Z~/2002' and '02/~5/2002'
~ - ~0 - G~ ~
~H ~ ~ ~ ISS~ ~ .............. ~R ............. ~/DE~ ..... DES~I~ION ...... ~.~ T~
1020 586692 V 0?/27/01 M ~, ~I-LI~ 580 Reft: ~eck - S~ 0.00 -75.00
1020 58674~ V 07/27/01 541 H~IN PIlL 5706450 SRVS/~ 51376 0.00 -4~5.00
~020 586767 v 07/27/02 647 ELI~ S~ 5806449 SERVI~ ~ ~R 0.00 -414.00
1020 591015 02/15/02 1695 3M 2708405 3900 ~ DZ~ ~S 0.00 107.85
1020 591015 02/15/02 16~5 3M 2709405 3900 ~ DI~ ~E 0.00 1725.88
1020 591015 02/15/02 1695 3M 2708405 3900 ~ DI~ ~E 0.00 2186.11
~ ~ 0.00 4019.84
1020 591016 02/15/02 3 A ~ ~-~ 1108303 ~ ~ ~8043 0.0D 84.43
1020 591017 02/15/02 4 A T a T 1100501 J~002 S~VI~ 0.00 14.78
1020 5~1017 02/15/02 4 A T & T 1108501 J~002 S~I~ 0.00 31.60
1020 5~1017 02/15/02 4 A T & T 1108501 J~2002 S~Z~ 0.00 14.78
1020 591017 02/15/02 4 A T & T 1100501 J~002 S~ 0.00 14.78
1020 591017 02/15/02 4 A T a T 1100501 O~002 S~V 0.00 14.78
· O~ ~ O.00 90.72
1020 5~1018 02/~5/02 232e ~C SERVI~ a D~Z~ ~. 1~0e505 TI~/~I~ 0.00
1020 5~1018 02/15/02 232S A/C S~VI~ a DSSI~ ~. ~108501 TI~/~I~ 0.00
~ ~ 0.00
1020 591019 02/~5/02 eSS ACI ~I~, I~. 1100000 ~-DE~ER 2001 0.00 2293~6.S0
· 020 591020 02/15/02 2S AIR~ 6~0eS40 ~ 2001-2002 OP~ ~C 0.00 74.~
1020 S~1020 02/15/02 28 A~R~ 1108S03 ~ 2001-2002 O~ ~C 0.O0
~ ~ 0.00
~020 59~021 02/15/02 2276 ~ 1104510 WA~ S~YI~ J~2002 0.00 2B~. 00
1020 5~1021 02/15/02 2276 ~ 11045~0 WA~ S~VZ~ ~002 0.00 148.50
~ ~ 0.00 434.50
~020 59102~ 02/15/02 57 ~ ~04510 ~E S~VI~ 0.00 242.54
~020 5~024 02/~S/02 229S ~ NZ~S ~S0~ P~ 2/02-~/02/02 0.00 ~23.2S
1020 S9~024 0a/~S/02 229e ~ W~SS ~06400 P~ 2/02-3/02/02 0.00
~020 59X024 02/25/02 2298 ~ MlP~.mgS X10626S P~ 2/02-3/02/02 0.00
~020 S~024 02/X5/02 22~8 ~ NXP~-~S XX0?SOX P~ ~/02-3/02/02 0.00 7.8?
~ ~ 0.00 XT0.G0
~020 5~025 02/~S/02 6~ ~TX~XC P~ ~TI~ ~08504 ~ ~ ~B2002 0.00 8~.00
~020 5~02S 02/~5/02 6~ ~TZ~lC ~ ~TX~S ~X08505 ~ ~ F~2002 0.00 X30.00
~ ~CK 0.00 490.00
R~i' DATE 02/14/02 ?I)~ 14;01:03 - FIHMICZAT., ACCO~i'TT. NI3
ACCO'~qTI~G PERZOD: 8/02 ~CK ~GIS~'~ - DZSB~
~ - 110 - ~ ~
1020 S9~026 02/ZS/02 720 n~Y ~s~ 6308840 ~ 2001-2002 op~ ~c 0.00 126.49
~020 591027 02/15/02 867 ~I~ ~ F~ 2709430 P.O.~00030281 ~YO~ 0.00 2718.64
zo2o 591028 o2/zs/o2 M B~le, ~e~ne SS0 Re~: ~eck - cancel 0.00 S4.00
~020 S91029 02/~S/02 ~33 ~-LI~ E~I~ ~ IN 6308840 P~TS/~PPLIES ~8048 0.00
1020 591030 02/2S/02 132 ~I~IA~R S~VI~ 1108314 I~ 4" S~VI~ 0.00 lS275.00
1020 591032 02/lS/02 K ~, ~OE S80 ~F 228632 i 128833 0.O0 540.00
2020 592032 02/25/02 2232 ~, ~ES 220 ~ 0.00 306.S0
2020 592022 02/2S/02 2222 ~2~, ~ES 220 SS~ 0.00 ~03.84
~ ~CK 0.00 410.34
202Q S92033 02/~S/02 2460 ~2 ~IRO 6204800 ~R S~V 2/06-2/02/02 0.00 2499.25
1020 592033 02/25/02 2460 ~l ~2RO 2206343 ~ ~ S2~ ~0~ 0.00 230.20
1020 592034 02/25/02 246 ~ 5806249 ~ ~H ~/~7-2/07 0.00 45,89
2020 592034 02/25/02 246 ~H 5706450 P~2-A'~ ~H ~/~-2/07 0.00 42.20
2,~ ~92034 02/~5/02 ~46 ~H S806349 ~z~ ~H ~/~7-2/07 0.00 ~26.74
~ ~CK 0.00 266.32
1020 5920~5 02/~5/02 247 ~H 2~06529 P~-~'~ ~H 2/28-2/~2/0 O.00
2020 592035 02/2S/02 247 ~H 5506549 ~z' ~H ~/~8-2/~/0 0.00 ~0.00
20R0 59~035 02/~5/02 247 ~ SS06549 ~A-~ ~H ~/~8-2/~/0 0.00 99.00
2020 592035 02/~5/02 247 ~ 5506549 P~'2~ ~X 1/18-2/21/0 0.00 44.34
~ ~ 0.00 278.66
2020 S92036 02/~5/02 248 ~ 2~08324 ~A~ ~H ~/30-2/06 0.00 3.23
2020 ~9~036 02/~5/02 248 ~H 2208202 ~A-~z' ~H ~/30-2/06 0.00 6.45
~020 592036 02/~5/02 248 ~H 2700404 ~'~-2-~ ~H ~/30-2/06 0.00 45.23
2020 592036 02/~5/02 248 ~H 6308840 ~6AA~ ~H 2/30-2/06 0.00 S6.57
~CK 0.00
~020 $9~0~? 02/~5/02 ~4~ ~ 22040~ v,,~-z ~H 2/04-2/~ 0.00 26.38
~020 5~0~? 02/~5/02 ~4~ ~ 1~04000 ~ 2/04-2/1~ 0.00 40.00
~020 59~0~7 02/~5/02 ~49 ~H ~04000
~020 59~037 02/~5/02 ~49 ~H 260?404 ~z-~z ~H 2/04-2/~3 0.00 2~.~
~ ~E~ 0.00 220.44
RUN DATE 02/14/02 T~ 14:01:04 - FZ~iAIqCXAL
02/14/02 CI~ OF CUPERTINO PAGE 3
~'~:)DI~TTN~ P~RIOD: 0/02 ~ ~IS'I'~ - DI~
1020 5910~8 02/15/02 1057 ~ID~ B~FXTS ~C 110 *~ DRP/~240125 0.00 165.40
1020 591038 02/15/02 2057 ~ID~ B~FXTS S~VIC 110 *~ ~/240125 0.00 426.94
~ ~ 0.00
1020 591039 02/25/02 1~56 ~ ~10 ~ 0.00 232.00
1020 591040 02/25/02 N ~I~TS, ~2T 580 bf~: ~eck- ~lh-A-~ 0.00 48.00
1020 59204~ 02/~S/02 ~002 CITI~ M$~TI~ 2~0~200 ~ ~/D.~P 0.00 ~6.00
2020 59~042 02/25/02 292 ~ ~ATI~ ~ 1104510 ~-~ ~SI~ 0.00 90.00
~020 S9104~ 02/15/02 ~002 C~ 5806449 L.~ & K.~ 0.00 250.00
2020 591044 02/15/02 1407 ~ ~ TI~ 6308840 ~ 2002-2002 O~ ~C 0.00 2~2.91
2020 S91045 02/~5/02 ~92 ~T~ ~ OF ~ 22040~2
1020 5~1046 02/25/02 19~ ~T~ ~ OF ~ ~202200 ~ 0.00 30.00
1020 592046 02/25/02 29~ ~T~ ~ OF ~ 2L0~00 ~T~ 0.00 ~0.00
1020 591046 02/25/02 ~9~ ~TI~ ~ OF ~ 2204300 ~ 0.00 ~0.00'
2020 591046 02/25/02 191 ~TI~ ~ OF ~ 2204000 A~ 0.00 30.00
2020 591046 02/~5/02 1~1 ~TI~ ~ OF ~ ~101202
~020 59~046 02/25/02 191 ~TI~ ~ OF ~ ll01500 K2LI~ 0.00
~020 591046 02/15/02 191 ~TI~ ~D OF ~ 1102000 ~,~X,~ 0.00 90.00
~ ~ 0.00 2~0.00
2020 591047 02/15/02 202 ~ TI~ ~ 6308840
1020 591048 02/15/02 1838 D~ ~l~ L.P. 6104800 ~RT.T. ~CISI~ S0 ~ 0.00 1121.84
1020 591048 02/15/02 1838 D~ ~l~ ~*P. 6104800 1.g ~Z D~-T- ~CISZ~ 0.00 2~80.20
~ ~CK 0.00 3502.04
1020 591049 02/15/02 1242 DZGZT~ ~ I~Z~ 1104100 B.~ ~ 0.00 4073.66
1020 591049 02/15/02 1242 DZGZT~ ~l~ I~Z~ 1104310 ~I~ ~ 5000 0.00 1774.70
1020 591049 02/15/02 1242 DZG~ ~ ~Z~ 270B405 B.~S/C.B~UZ~ 0.00 55.~1
~ ~ 0.00 5904.0~
1020 591050 02/15/02 1354 DZ~ ~ ~ 110e830 P~TS/~P~Z~ ~1354 0.00 28.~5
1020 591051 02/15/02 1994 DZ~ A~ ~ 110 . · A ~Z ~ 566398126 0,00 23.0B
1020 591052 02/15/02 225 ~ RZ~ X~Pl~ & ~ 1108407 TI~/~I~ 0.00 425.00
1020 5~1053 02/15/02 ~ D~*~, ~ ~. 580 ~f~: ~eck - S~ 0.00 144.00
102~ 591054 02/15/02 1912 ~.~:~ ~I~I~ 110e504
1020 591054 02/15/02 1912 ~-~n~:~ ~Z~I~ 110~501 P~i~uv~ZSS 0.00 42.19
~ '~ o. oo ~.
1020 591055 02/15/02 242 ~ ~ ~ 110 SIT/932-0014-5 0.00
02/14/02 T~ 14:01205 - IPI'I~R, NCZ~d ,RCCCX3~I'NG
A~TNG PERZOD: 8/02 ~ ~ZS~ - DZSB~ ~
~ - L~0 - G~ ~
1020 551055 02/15/02 243 ~ DEVELO~*~NT 110 SD1/796-5260-0 0.00 9"/8.32
1020 591057 02/15/02 1949 ~ S~RVZC~S 1108503 ~ 1/14-2/1~ 0.00 162.38
1020 59105T 02/15/02 1949 ~ S~VI~S 1108506 ~ 1/14-2/13 0.00 178.61
~ ~ 0.00 340.99
2020 592058 02/2~/02 ~58 ~2~Y ~ ~ 220
2020 592058 0~/25/02 258 ~2~Y ~R~ ~u~-~-~ 22O Y ~ 563322~80 0.00 3S2.~2
1020 591059 02/15/02 2361 FI~ ~ 1106647 J~002 VZ~ ~ 0.00 33.20
1020 591059 02/15/02 2361 FI~T ~ 110634~ J~0O2
~ ~CK 0.00 109.85
1020 591060 02/15/02 1938 ~ ~ ~ 1106343 ~ ~ ~ 1/17 0.00 196.85
1020 591061 02/15/02 ~002 ~ ~ 1108408 ~ ~/D.~ 0.00 5.00
1020 591062 02/15/02 268 ~'*aK ~ S~Z~ ~S 5~08510 P~TS/~Z~ 0.00 50.00
1020 591062 02/15/02 268 ~'*'~ ~ SB~Z~ ~ 1108508 P~?S/~Z~ 0.00 25.92
~ ~ 0.00 75.92
i 591063 02/15/02 281 ~ 1108407 P~T/~P~I~S ~8051 0.00 ]0.26
1020 591064 02/15/02 ~002 ~, ~D 110 ~ ~ P~.~E 0.00 50O.0O
1020 591065 02/15/02 1942 ~ ~E 6104800 J.~TZZ/M~S ~S 0.00 1595.00
1020 591066 02/15/02 22]7 ~ SP~ ~ 1108314 TZ~ ~ ~ ~S 0,00 19914.]2
1020 591066 02/15/02 223V ~n~ SP~ ~ 1108314 TI~ ~ ~ INS O.00 15356.~
~ ~ ~.00 ]5271.04
1020 S91067 02/15/02 2603 ~ ~ ~ ~ 5506549 B.L~ ~O~B ]/08 ~.00 2T90.00
1020 591068 02/15/02 29~ ~ INC 110~03 P~TS/~I~ 0.00
1020 591068 02/15/02 298 ~ 1NC 1108303 P~TS/~IES ~ 0.00 -110.~
1020 591068 02/15/02 298 ~ ~ 1108303 P~/~Z~ 0.00 11~.3~
~ ~ 0.00 586.69
1020 591069 02/15/02 301 ~ ~.~ZC ~ ~ 110~504
1020 5910q0 02/15/02 25~1 ~U ~.~1C 110.]03 TZ~/~ ~ ~ 0.00 475.00
1020 591070 02/15/02 2511 ~U ~IC 1108502 TI~/~ L~Y 0.00 1~00.00
1020 591070 02/15/02 2S31 ~U uT-~XC 1108505 TX~/~ S~X~ ~ O.00 800.00
2020 S92070 o2/2s/o2 2532 ~ m-~lC 1108509 T2~/~ ~T~ ~ 0.00 475.00
~ ~ 0.00 3550.00
1020' 591071 o2ns/o2 M ~1ao~, Mll~ 550 Ref~: ~e~- nha~e 0.00 ?S0.00
~ S91072 02/15/02 M ~T.T.~, ~ 550 ~ ~ DP~ 0.00 300.00
RU~ DA'I~ 02/14/02 TZ~ 14:01.'05 - FZNR~A~ ~Z~G ..
02/14/02 CZTY OL:' C~TPERTZIK) PAG; 5
ACCOL1HTZNG .,*,]s,,Z OD: 8/02
~?.~C"/'TO~ C3tl'TE~ZA: o-~'ano&ct-.t::rarus_da~.e bec, ween "02/11/2002" and '02/15/2002"
FT~]~D - 110 - GEHE~A.L,
CASH ACCT CHECK NO ZSSUE DT .............. VEHDOR ............. FT..~4D/DEI:PF ..... DESCRT~'FTON ...... SA/ES TAX AMOU~'I~
1020 591073 02/15/02 318 HANDS C~4' LEAR.~'ZNG 5806349 $CZEHCE KIT FOR Ar~f:,AS 0.00 6465.02
1020 5910~5 02/15/02 334 H~ DE~/~ 1108501 P~TS/S~PLIES ~15624 0.D0 58.15
1020. 591075 02/15/02 334 H~ DE~/~CF ~606620 P~TS/S~P~ES ~15721 0.00 332.96
1020 591075 02/15/02 334 H~ DE~/GECF 1108312 P~TS/~P~ZES ~22470 0.00 , 15.13
1020 591075 02/15/02 334 H~ DE~/GECF 5806620 P~TS/~PL/ES t25726 0.00 342.61
1020 59107S 02/15/02 334 H~ DE~/GE~ 1108303 P~TS/~IES ~8023 0.00 107.93
1020 591075 02/15/02 334 ~ DE~GE~ 1108312 P~S/S~PLZSS ~27101 0.00 21.57
1020 591075 02/15/02 334 ~ DE~;~ 5606620 P~TS/S~PLZES ~15722 0.00 36.74
1020 591075 02/15/02 334 H~ DE~;~ 1108501 P~TS/S~PLZES ~24049 0.00 37.73
1020 S910~5 02/15/02 334 ~ DE~fGE~ 1108312 P~TS/S~PLZRS S8040 0.00 12~.23
1020 591075 02/15/02 334 H~ DE~;GE~ 1108~12 P~T/~Y ~15092 0.00 151.47
1020 591075 02/15/02 334 H~ DE~;GSCF 2708403 P~T/~Y ~24438 0.00 43,26
1020 591075 02/15/02 334 H~ DE~;GECF 1108501 P~TS/~PLZES ~15621 0.00 4~.60
1020 591075 02/15/02 334 H~ ~ 5606620 P~TS/S~PLZES ~15718 0.00 206.70
1020 591075 02/15/02 334 H~ DE~GE~ 1106500 P~TS/~ZES ~23281 0.00 11.43
1020 591075 02/15/02 334 H~ DE~ 5606620 P~/uuFP~Z~ ~15720 0.00 209.47
1020 591075 02/15/02 334 ~ DE~GECF 5606620 P~TS/~P~ZES J15723 0.00 50.30
1020 591075 02/15/02 334 H~ ~GE~ 1108312 P~TS/~Z~ ~8015 0.00 228.32
1020 591075 02/1S/02 334 H~ DE~GE~ 1108312 P~TS/~PLZES ~8014 0.00 286.88
1020 591075 02/15/02 334 H~ DE~/GE~ 1108303 P~TS/~Z~ ~15346 0.00 45.03
1020 591075 02/15/02 334 ~ DE~/~ 1108312 P~TS/~P~ZES ~22471 0.00 2' ~
1020 591075 02/15/02 334 H~ DR~/GE~ 1108312 P~TS/S~PLZES ~23648 0.00 ~
1020 591075 02/15/02 334 H~ DE~/~ 1108503 P~TS/S~PLZES ~15623 0.00 24.77
1020 591075 02/15/02 334 H~ DE~/G~ 1108312 P~TS/~PLZES ~22468 0.00 31.75
1020 591075 02/15/02 334 H~ DE~/GE~ 5606620 P~TS/S~PLZES ~15~24 0.00 353.34
1020 591075 02/15/02 334 ~ DE~/GE~ 1108303 P~TS/S~PLZES ~8022 0.00 498.05
~ ~CK 0.00 3335.35
1020 591076 02/15/02 M H~, ~e 550 Ref~ ~ck - cancel 0.00 S4.00
1020 591077 02/15/02 343 Z~ ~Z~ ~-45 110 *Z~ 0.00 6470.48
1020 591078 02/15/02 1981 IH~TA~ ~FZC ~ 2708405 P~T/~PLY ~8049 0.00 497.95
1020 591078 02/15/02 1981 lh~TA~ ~FIC ~ 2708404 P~T/~PLY ~8030 0.00 ~5~.23
1020 591078 02/15/02 1981 Z~TA~ ~ZC ~ 2708405 P~T/S~Y ~8050 0.00 544.50
~ ~E~ 0.00 1399.68
1020 591079 02/15/02 354 ~ ~ & ~S~ZA~S 11~400 ~I68 ~16580 0.00 137.38
1020 591080 02/15/02 ~002 ~LZC, ~ZE 5506549 ~IN D~ ~ P~T 0.00 60.00
1020 591081 02/15/02 2548 R~T ~.T.~ 1104400 S~VZ~ ~ ~R 0.00 4980.00
1020 591082 02/15/02 369 ~Y-~ P~ ~ Z~ 2708405 ~PLZ~S S24414 0.00 20.78
1020 591083 02/15/02 372 KI~oS ZNC 5706450 ~15645 0.00 87.64
1020 591084 02/15/02 M ~ ~Z LZN 580 bfq: ~eck - MI~ 0.00 120.00
DATE 02/14/02 T~ 14:01:06 - FZHA,NCZAT.,
02/14/02 CITY OF CO~I~TII~O ~*~e 6
Jt. CCO'O~ING P~IOD: 8/02 ~ ~lb-Z'~K - DX~B~
1020 591085 02/15/02 ~86 ~~ $~06~49
1020 591090 0~/15/02 M ~, ~Y 580 ~et~: ~eck - MXk~ 0.00 105.00
~020 591092 02/~5/02 1356 ~B~ & ~ X~0~500
~020 591092 02/15/02 24~1 ~y~T.~ B~X 1108501 P~/~XE~ 0.00 222.00
~020 59109~ 02/15/02 1292 ~X ~ 1104400 ~Y148~502 ~3/0~-1/31/0 0.00 1.34
1020 59~094 02/15/02 1175 ~R~ & Y~ 1108601 ~Z~ ~2182~ 0.00 16.21
1020 591095 02/~5/02 2]0~ ~ ~8698 5806~49 au~X~ ~25016 0.00 4?.50
~ ~ 0.00 12~.61
1020 591096 02/15/02 444 MX~*S L~ 1108~02 P~TS/av~Z~ 0.00 29.02
1020 591097 02/~5/02 256? ~ 110 3 ~S 3859605~ 0.00 223.00
1020 591098 02/15/02 465 ~z*~N ~ ~ ~ 110830~ ~ ~ ~ 1 1/2 0.00 1211.~2
1020 591099 02/15/02 466 ~A D~X~ 4209119 ~VI~ ~ ~R 0.00 11506.4~
1020 591099 02/15/02 466 ~A ~ 4209119 S~VI~ ~ ~ 0.00 ~109.16
~ ~ 0.00 ~2615.62
1020 591101 02/15/02 2604 ~T*L ~~ ~ 1102Z00
1020 591102 02/15/02 302 ~TZ~~ ~ 11~ *~T'L~ 0.00
1020 591103 02/15/02 ~002 ~ 1104510 ~ 2/27-2/28/02 0.00 950.00
1020 591104 02/15/02 ~002 ~ ~S 1107200 ~ ~ ~S 0.00 69.00
1020 591105 02/15/02 485 ~~IC SZ~ 2708405 ~2001-2002 O~
1020. 591105 02/15/02 485 ~~IC SI~ 2?08405 ~2001-2002 O~ ~C 0.00 259.00
~ ~ 0.00 532.?5
1020 591106 02/15/02 ~002 ~ ~-L-~TI~ 1107501 9000117252 ~I 0.00 115.00
RI~ DAT~ 02/14/02 ~ 14s01:07 -
02/14/02 CITY OF CUPI~RTXNO PAGE
ACCOT,,I~TZNG PERIOD: 8/02 CHECK R~GZ~-A-a;~ - DXSB~ ~
SE~X~ ~X~XA: ~a~ac~.~a~_~e be~ween '02/11/2002~ a~ ~02~15/2002~
~ - IlO - G~ ~
1020 591107 02/15/02 49~ OFFI~ DE~ ~10L200 ~ZES 0.00 9.73
1020 591107 02/15/02 49~ O~l~ DE~ IX04SX0 S~XES 0.00 519.~5
1020 591107 02/15/02 49~ O~X~ DE~ 5606620 ~XES 0.00 314.50
1020 591107 02/15/02 493 OFPX~ DE~ 5806249 ~PL/E~ 0.00 155.76
1020 59110~ 02/15/02 493 OFFI~ DS~ 5806349 ~P~ISS 0,00 51.77
1020 59110~ 02/15/02 49J O~I~ DE~ 5806249 ~I~S 0.00 125.2~
1020 591107 02/15/02 493 O~l~ DE~ 5~06449 ~IEG 0.00 5B9.07
1020 591107 02/15/02 493 O~ DE~ 5806449 ~1~S 0.00 15.1]
1020 591107 02/15/02 49] O~Z~ DE~ 5806449 ~P~/gS 0.00 197.24
1020 591107 02/15/02 493 O~l~ DE~ 5B06249 ~P~I~S 0.00 210,~7
1020 591107 02/15/02 493 0~I~ D~ 5~06249 ~I~S 0.00 54.81
1020 591107 02/15/02 49~ O~I~ D~ 1101000 ~I~8 0.00 24.~9
1020 591107 02/15/02 493 O~I~ D~ 1104000 ~IES 0.00 126.B5
1020 591107 02/15/02 493 O~I~ Dg~ 6104B00 ~P~I~S 0.00 112.02
~ ~ 0.0O 2510.16
1020 591108 02/15/02 494 O~I~ DB~ZT ~ 1101500 ~I~S 0.00 94.93
1020 591109 02/15/02 495 O~I~ ~P~ 1106100 ~ISS ~ 0.00
1020 S91109 02/15/02 495 0~I~ ~ 1104300 ~ 2001-2002 O~ ~C 0,00
1020 591109 02/15/02 495 O~I~ ~T.~ 1104300 ~ISS ~ 0.00 -13~.32
1020 591109 02/15/02 495 O~Z~ ~ 1104300 ~ 2001-2002 OP~ ~C O.00 ~.lJ
~ ~ 0.00 13" ~5
1020 591110 02/15/02 501 OP~TZ~ ~Z~ ~3 110 ~Z~ ~S 0.00 55~.~9
1020 591111 02/15/02 502 O~ ~C 6104B00 ~ ~ ~ ~D 0.00 615.00
1020 591112 02/15/02 981 OR~ ~Y ~ 270~405 P~T/~P~Y ~24413 0.00 47.3~
1020 591113 02/15/02 833 P g R S 110 P~ ~K 0.00 37.52
1020 591113 '02/15/02 833 P E R S 110 *P~ B~K 0.00 180.14
1020 591113 02/15/02 ~ P g R S 110 P~ 1959 0.00 116.25
1020 591113 02/15/02 ~33 P E R S 110 ~ ~Y 0.00
1020 591113 02/15/02 ~3~ P E R S 110 *P~ B~K 0.00 626.]2
1020 591113 02/15/02 B3~ P B R S 110 ~ ~P~Y 0.00 216.60
1020 591113 02115/02 ~ P · R S 110 ~ S~C 0.00 107.~2
1020 591116 02115102 511 P~ZFZC B~ 61~4B00 1126-2/25/02 0.00 620.72
1020 S91116 02/15/02 511 P~ZFZC Bg~ 110~501 1/1]-2/12/02 0.00 ~24.00
1020 591116 02115102 511 P~ZFZC B~ 1108602 ~ S~ ~ 200 0.00 10~.40
1020 591116 02115/02 511 P~ZFZC BE~ 520B003 ~ S~V ~ 200 0.00 27.10
1020 591116 02115102 511 P~ZFZC ~ 230~004 ~ S~V ~ 200 0.00 27.10
1020 591116 02/15/02 511 P~ZFZC B~ 1106265 ~ S~V ~ 200 0.00
1020 591116 02/15/02 511 P~ZFIC ~T-~- 1108201 ~ S~V ~ 200 0.00 359.56
1020 591116 02/15/02 511 P~ZFZC B~ 6104900 ~ S~V ~ 200 0,00 514.91
1020 591116 02/15/02 511 P~ZFZC Bg~ 5606620 ~ S~V ~ 200 0.00 294,~
1020 591116 02[15/02 511 P~IF/C ~ 5606640 ~ S~V ~ 200 0.00 199.54
1020 591116 02/15/02 511 9~IFZC ~ 5708510 ~ S~V ~ 200 0.00 216.81'
1020 591116 02/15[02 511 P~ZFZC BE~ 1106265 ~ S~V ~ 200 0.00 1" 'l
DATE 02/14/02 TX~ 14:01~07 - FY.~M~C~.AL ACCO~T~:INO .,
02/L4/02 CITY OF CUPERTINO PAGE 8
~ING PERIOD: 8/02 CHECK REGISTER - D~BBURSE)~NT FG~D
1020 591116 02/15/02 511 PACIFIC BELl, 1107301 TELEPHONE SERV JAN 200 0.00 54.20
1020 591116 02/15/02 $11 PACIFIC BETEL 1108504 TELEPHONE SERV J~tq 200 0.00 108.40
1020 591116 02/15/D2 511 PACIFIC BEL~ 1108511 TELEPHONE SERV J~lq 200 0.00 54.20
1020 591116 02/15/02 511 PACIFIC BELL 1108508 T~LEPHONE SERV ~Alq 200 0.00 57.91
1020 591116 02/15/02 511 PACIFIC BET.~. 1105504 TELEPH0~E SERV JJ~N 200 0.00 31.62
1020 591116 02/15/02 511 P&CIFZC B~Tm 1100201 TEIJ;PHOI~ SERV JAN 200 0.00 82.28
1020 591116 02/15/02 511 PACIFIC P;?~* 1104300 TSLEPHO~iE SERV J~l; 200 0.00 . 246.37
1020 .591116 02/15/02 511 PACIFIC BE~*'r* 1101500 TBLEPHO~; SERV J~ 200 0.00 298.11
1020 591116 02/15/02 511 P&CIFIC BE'r.~. 1102100 TELEPH01~ SERV ~1~ 200 0,00 135.50
1020 591116 02/15/02 511 PACIFIC BE~-'r. 1103300 TELEPHO;qE SERV ~1~ 200 0.00 54.20
1020 591116 02/15/02 511 P&CZFIC BET*~. 1101200 T;T~pHONE SERV J~ 200 0.00 81.30
1020 591116 02/15/02 511 P~CZFZC BEZ~ 1104000 TET.~PHONE SERV JAN 200 0.00 91.30
1020 591116 02/15/02 511 PACIFIC BE~T., 1107503 T~PHONE SERV JJ~N 200 0.00 108.40
1020 591116 02/15/02 511 P~CXFZC BE~ 1107502 ~O~ S~V ~ 200 0.00 27.10
1020 591116 02/15/02 511 P~CZFZC BE~ 1104100 ~ SERV 3~ 200 0.00 162.60
1020 591116 02/15/02 511 P~CZF/C BE~ 1104200 ~O~ S~V J~ 200 0.00 81.~0
1020 591116 02/15/02 511 P~CZF/C BE~ 1104510 ~ S~V E~ 200 0.00 162.60
102~- 591116 02/15/02 511 P~CXF~C BE~ 1106647 ~ S~V ~ 200 0.00 27.10
lC 591116 02/15/02 511 PACZF/C B;~3, lX0?S0l ~ SERV J~ 200 0.00 352.31
102U 591116 02/15/02 511 PACIFIC B;;*~. 1107302 ~O~ S~V ~ 200 0.00 54.20
1020 591116 02/15/02 511 P~CIFZC F~;~. 1104530 ~;.~PH~SERV J~200 0.00 189.71
1020 591116 02/15/02 511 P~CXFZC BE~ 1104400 ~ SERV ~ 200 0.00 ~1.30
1020 S91116 02/15/02 511 P~ZFZC BElL 1106100 ~ SERV 3~ 200 0.00 81.30
1020 591116 02/15/02 511 P~CZFXC ~ 1106265 ~ S~V 3~ 200 0.00 433.61
1020 591116 02/15/02 Sll P~CZFIC BE~ 1106529 ~ SERV ~ 200 O.00 2~.10
1020 591116 02/15/02 511 PACIFIC BE~ 1106500 ~ S~V ~ 200 0.00 325.21
1020 591116 02/15/02 511 P~ZF/C BE~ 1107200 ~PH~ S~V ~ 200 0.00 81.30
1020 591116 02/15/02 511 PACIFIC BE~ 1107301 ~O~ SERV ~ 200 0.00 243.91
1020 591116 02/15/02 511 P~CXF/C BE~ 5606620 ~T.;~O~ SERV J~ 200 0.00 2~1.01
1020 591116 02/15/02 511 PACIFIC BE~ 1108001 ~ SERV J~ 200 0.00 135.50
1020 591116 02/15/02 511 P~ZFXC BE~ 1108503 ~O~ SERV E~ 200 0.00 775.8~
1020 591116 02/15/02 511 P~CZ~XC BELL 1108101 ~ S~V ~ 200 0.00 258.69
1020 591116 02/15/02 511 P~CZF~C BE~ 110~102 ~ SERV ~ 200 0.00 27.10
1020 591116 02/15/02 511 P~ZFXC BE~ 11~6265 ~ SERV ~ 200 0.00 91.14
1020 S91116 02/15/02 Sll PACXFXC BE~ 1108501 ~ SERV J~ 200 0.00 726.75
1020 591116 02/15/02 511 P~XFIC BE~ 5706450 ~ SERV ~ 200 0.00 325.21
1020 591116 02/15/02 511 P~ZFXC BE~ 1108601 ~ S~V 3~ 200 0.00 81.30
~T~ ~CX 0.00 10042.28
1020 591117 02/15/02 513 PACIFIC ~ & E~XC ( 1108602 1/02-2/01/02 0.00 ~.~
1020 591117 02/15/02 513 PACIFIC ~ & ~IC ( 110~407 1/02-1/31/02 0.00 7.29
~ ~ 0.00 46.03
1020 591118 02/15/02 1528 P~XFXC~X~X~ ~X~ 6308540 T/~/~RZ~ 0.00 2394.18'
RUN DAT~ 02/14/02 TI~ 14:01:08 - FINANCIAL
02/14/02 CZ~ OF C~J~TZNO P~GS 9
ACCOUNTING pERIOD: 8/02 ~ ~ZS~ - 'DZSB~ ~
;~,;~l~ ~Z~: ~r~act.~ra~_~e ~c~een "02/L2/2002~ a~ '02/~5/2002" ....
~H A~ ~ ~ IS~ ~ .............. ~R ............. ~/DE~ ..... DES~I~I~ ......
1020 591119 02/15/02 1952 P~A 1108407 30 ~ · 10.00 0.00 300.00
1020 591120 02/15/02 526 ~ DZGZT~ Z~ 1100101 P~ ~PI~ 0.00 18.25
1020 591121 02/15/02 533 ~ ~'~ ~ ~ 110 ~ ~/~2405 0.00 159.24
1020 591122 02/15/02 541 ~IN PZ~ 5706450 ~P~ ~ ~CK 0.00 455.00
1020 591123 02/15/02 H PI~, D~ 580 Re~d: ~eck - Re~ 0.00 ]00.00
1020 591124 02/15/02 542 PZ~ ~ ~ 1108314 P~T/~Y ~8006 0.00 308.64
1020 591124 02/15/02 542 PZ~ ~ ~ 1100503 P~T/~Y ~8006 0.00 116.69
1020 591125 02/15/02 546 PZ~ ~ Z~ 1104310 ~ 2001-2002 OP~ ~C 0.00 228.44
1020 591126 02/15/02 2315 PI~ 1,'~-~I~ 1103300 ~ ~IR SIZ~ A~ 0.00 618.67
1020 591126 02/15/02 2315 PI~ ~-~-~zo~ 1100501 ~ ~IR SIZE A~ 0.00 123~.39
1020 591126 02/15/02 2315 PI~ ~-~I0~ 1104]00 ~ ~ZR SI~ A ~ 0.00
~ ~CK 0.00 2474.T5
1020 591127 02/15/02 ~002 ~ZSZ~ ~ INSTZ~ 1103300 ~ H.KIT~ T.V. 2002 0.00 1484.00
1020 591128 02/15/02 M ~, ~ (~) 580 Reft= ~eck - WI~R 0.00
1020 591129 02/15/02 2605 ~ ~R ~SS 1104400 ~I~ 91657~ 0.00 488.95
1020 591130 02/15/02 509 ~ ~S ~ 1106~4~ ~IES 923280 0.00 16.92
1020 591130 02/15/02 509 ~ ~S INC 1100302 Su~I~ 923292 0.00 20.4~
1020 591130 02/15/02 509 ~ ~S ~ 5806349 ~I~ ~25002 0.00 15.64
1020 591130 02/15/02 509 ~ ~S ~C 5806249 ~u~I~ ~23280 0.00 3.16
1020 591130 02/15/02 509 ~ _ _ ~C 5806~49 ~u~I~ 423276 0.00 6.65
1020 5911~0 02/15/02 509 ~ ~ 1~ 5~06349 ~Z~ 925014 0.00 32.59
~ ~CK 0.00 95.39
1020 591131 02/15/02 ST0 ~IO ~ 1106500 ~Z~ 423836 0.00 10.E1
1020 591112 02/15/02 ~002 ~~Z~TZ~S 5506549 2~ ~I~DIS~R 0.00 19.96
1020 591133 02/15/02 ~81 ~ 11~4300 GO~ZES 9740~ 0.00 120.~6
1020 591133 02/15/02 5~1 ~ 110E501 ~Z~ 47407 0.00
1020 591133 02/15/02 5~1 ~ 1104100 ~Z~ 0.00 272.13
1020 591133 02/15/02 5~1 ~ 1104100 ~I~ 0.00 2~8.09
1020 591133 02/15/02 581 ~ 1104300 ~Z~ ~12098 0.00
1020 591133 02/15/02 581 ~ 1104300 ~Z~ 912098 0.00
1020 591113 , 02/15/02 5~1 ~ 1104300 ~I~ ~T410 0.00 1~.09
~ ~ 0.00
1020 ' S91134 02/15/02 2482 ~ ~T1~ 6104~00 J.S~ N/E 1/25 0.00
1020 5911~4 02/15/02 24~2 ~ ~TZ~ 110~101 S.~ W/~ 1/25 0.O0 18S6.00
1020 591134 02/15/02 24~2 ~ ~T~ 6104~00 J.S~N/E 2/01 0.00
RT. TH D~'I"B 02/14/02 T'r~ 14:01:09 - F~CI~T~ ~I~(~
q
ACCOUTRING l~]t. IOD: 8/02 ~ ~ZS~ - DI~ ~
~Z~ ~-~-~A: c=a~ac~.t=~ce ~c~een "02/11/2002" and -02/15/2002"
1020 ~9113S 02/1~/02 602 ~y~ ~ ~ 5506549 A T & T ~S~TAT]ON 0.00
1020 59113~ 02/1~/02 602 ~ ~A~ ~ ~506549 ~TATI~ ~ITA 0.00
102~ ~911~6 ~2/1~/02 2494 S & C ~ 6309~20 ~30 F3~0 4 X 2 PI~ ~ ~.00 20112.44
1~20 ~911~6 02/15/02 2494 ~ a C~ 63~9~20 F)0 F3~0 % X 2 PI~ 0.~0 20112.44
1020 S91137 02/1S/02 2011 S.O.S. ~ ~ 1104400 S~IES ~16576 0.00 24].64
1020 S91141 02/15/02 62S ~ J~E ~ ~ 1108303 12/27-1/29/02 0.00 6~.70
1020 591141 02/1~/02 625 ~ ~SE WA~ ~ 110~04 12/2~-1/29/02 0.00
1020 S91141 02/1S/02 625 ~JOSE WA~ ~ 1108504 12/27-1/29/02 0.00
1020 S91141 02/15/02 625 ~ J~ NA~ ~ 11~8408 12/27-1/29/02 0.00 25.00
1020 5~1141 02/1S/02 625 ~J~S WA~ C~ 1108505 12/27-1/29/02 0.00
1020 591141 02/15/02 62S ~ J~ ~ ~ 5~08510 12/27-1/29/02 0.00 T8.49
1020 S~1141 02/1S/02 625 ~ J~ ~ ~ 1108SOS 12/27-1/29/02 0.00 9.00
1020 5~1141 02/15/02 625 ~ J~E ~R ~ 110840~ 12/27-1/29/02 0.00 49.9T
1020 591141 02/15/02 625 ~ ~E ~ ~ 1108~12 12/27-1/29/02 0.00
2~ 591141 02/1S/02 62~ ~ J~E ~ ~ 1108407 12/27-1/29/02 0.00 60.39
591141 02/1S/02 625 ~ J~E ~ ~ 1108407 12/27-1/29/02 0.00 89.77
1020 S91141 02/15/02 625 ~ JOSE WA~ ~ 1108407 12/27-1/29/02 0.00 19.3~
1020 591141 02/15/02 625 ~ J~E NA~ ~ 110840~ 12/27-1/29/02 0.00 10.17
1020 ~91141 02/1S/02 62S ~ J~ WA~ ~ 1108407 12/27-1/29/02
1020 S91141 02/15/02 625 . ~ J~E WA~ ~ 110~40T 12/27-1/2~/02 0.00
1020 591141 02/15/02 62S ~ ~SE WA~ ~ 1108407 12/27-1/29/02 0.00 17.72
1020 591141 02/1~/02 62~ ~ JOSE ~ ~ 110840~ 12/27-1/29/02 0.00
1020 S91141 02/15/02 625 ~ ~ WA~ ~ ~108407 12/27-1/29/02 0.00 44.06
~020 591141 02/15/02 62S ~E WA~ ~ 1108407 12/27-1/29/02 0.00 4T.~4
1020 591141 02/1S/02 62S ~ ~E ~ ~ 1108~12 12/2~-1/29/02 0.00 S8.10
1020 ~91141 02/15/02 62S ~ ~E ~ ~ 110840T 12/27-1/29/02 0.00
1020 591141 02/1~/02 625 ~ ~E ~ ~ 1108312 12/27-1/29/02 0.00 S7.29
1020 591141 02/1S/02 62~ ~ ~E ~ ~ 1108314 12/2~-1/29/02 0.00 57.29
1020 591141 02/15/02 62S ~ ~E ~-A-~ ~ 5606620 12/2~-1/29/02 0.00
1020 591141 02/15/02 625 ~ ~E ~-&-~ ~ 5708510 12/2~-1/29/02 0.00 ~.00
1020 591141 02/1~/02 62S ~ ~E ~'~ ~ 1108~14 12/27-1/29/02 0.00 9,00
1020 S91141 02/1S/02 62S ~ ~'~'~ ~ 11~8314 12/27-1/29/02 0.00 229.90
1020 591141 02/15/02 625 ~ J~ NA-&-~ ~ 110~02 12/2T-1/29/02 0.00 65.42
1020 S91141 02/1S/02 62S ~E NAT~ ~ 1108S~7 12/27-1/29/02 0.00 80.12
1020 ~91141 02/1S/02 62S ~ ~ NA-&~ ~ 1108407 12/27-1/29/02 0.00
1020' 591141 02/15/02 625 ~J~E~-~'~ ~ 1108S03 12/2T-1/29/02 0.00
1020 591141 02/15/02 625 ~ O~ ~'&'~ ~ 1108~0~ 12/27-1/29/02 0.00
RIH~i DAT~ 02/14/02 T~ 14:01:10 - FZN~NCZAL ACt"0~TI~iQ ..
02/14/02 CITY OF CUPERTZNO . PAGE
ACCOUnTiNG PERZOD: 8/02 CH~CK REGISTer - D~SB~ ~
1020 591141 02/15/02 625 ~ ~g ~A~R C~P~ 1108303 12/27-1/29/02 0,00 57.29
1020 591141 02/15/02 625 ~OSE ~XTER ~P~ 5708510 12/27-1/29/02 0.00 222.08
1020 591141 02/15/02 625 W ~OSE ~A~R ~P~ 1108407 12/27-1/29/02 0.00 35.93
1020 591141 02/15/02 625 ~ ~OSE ~R ~P~ 5606620 12/2~-1/29/02 0.00 58.91
1020 591141 02/15/02 625 S~ ~OSE ~R ~P~ 1105407 12/2~-1/29/02 0.00 20.98
1020 591141 02/15/02 625 S~ ~OSE ~R ~P~ 110840~ 12/2?-1/29/02 0.00 1~.72
1020 591141 02/15/02 625 S~ ~E ~R ~ 110840~ 12/27-1/29/02 0.00 14.47
1020 591141 02/15/02 625 S~ ~OSE ~ ~ 110~506 12/27-1/29/02 0.00 176.02
1020 591141 02/15/02 625 W~OSE ~X~ ~ 5606620 12/27-1/29/02 0.00 9.12
1020 591141 02/15/02 625 W~OSE ~ ~ 1108407 12/27-1/29/02 0.00 19.35
1020 591141 02/15/02 625 ~OSE ~ ~ 110840~ 12/2?-1/29/02 0.00 62,17
1020 591141 02/15/02 625 W~OS~ ~ ~ 1108407 12/R?-1/29/02 0.00 14.47
1020 591141 02/15/02 625 ~ ~OGE ~X~ C~9~ 1108407 12/2~-1/29/02 0.00 1~.47
1020 591141 02/15/02 625 W ~OSE ~X~R ~P~ 1106407 12/27-1/29/02 0.00 52.23
1020 591141 02/15/02 625 ~ ~E ~R ~ 1108504 12/2~-1/29/02 0.00 9.00
1020 591141 02/15/02 625 W ~E ~R ~ 110840~ 12/27-1/29/02 0.00 8.55
1020 591141 02/15/02 625 ~ ~ ~R ~P~ 1108506 12/28-1/29/02 0.00
1020 S91141 02/15/02 625 ~ ~S ~R ~ 110~40? 12/26-1/28/02 0.00 35.93
1020 591141 02/15/02 625 ~E ~ ~ 110840~ 12/26-1/2~/02 0.00 35,93
1020 591141 02/15/02 625 W ~g ~R ~ 110~315 12/26-1/28/02 0.00 4~.64
1020 591141 02/15/02 625 ~OSE X~ ~ 110~315 1/02-1/31/02 0.00 36.50
1020 591141 02/15/02 625 W~OSE M~ ~ 5606640 12/2?-1/29/02 0.00
1020 591141 02/15/02 625 W~OSE ~X~ ~ 1108407 12/26-1/29/02 0.00
1020 591141 02/15/02 625 W~OSE ~X~ ~ 1108407 12/26-1/28/02 0.00 112,~5
1020 591141 02/15/02 62~ W ~g ~ ~ 1108314 12/26-1/28/02 0.00 112.~5
1020 591141 02/15/02 625 ~ ~E ~X~ ~ 1108315 12/26-1/28/02 0.00 1Z2.3S
1020 591141 02/15/02 625 S~ ~OSE ~kl'~ ~P~ 1108315 12/26-1/31/02 0.00 219.~
1020 591141 02/15/02 625 ~ ~E ~A~R ~P~ 1108321 12/26-1/31/02 0,00 163.68
1020 591141 02/15/02 626 W ~E ~R ~ 110~314 12/26-1/31/02 0.00 ~4.54
1020 591141 02/15/02 625 W ~E ~-~'~ ~ 110~321 12/26-1/28/02 0.00 36.50
1020 591141 02/15/02 625 W~E ~X~ ~ 1108121 1/02-1/31/02 0.00 36.50
1020 591141 02/15/02 625 W ~E Mk~*~ ~ 1108407 12/03-2/05 0.00 17.34
1020 591141 02/15/02 625 W ~B MX~ ~ 110~407 12/27-1/29/02 0.00 16.09
1020 591141 02/15/02 625 W~OSE ~X~'~ ~ 1108303 12/2~-1/29/02 0.00
~ ~ 0.00 5085.86
1020 591142 02/15/02 1919 ~ ~ V~T.T~y ~ 1108005 E~ P~S ~R~ 2002 0.00 3~00.00
1020 591143 02/15/02 1919 ~X ~ V~T.T.~y ~S 5SGO000 ~2002 ~S P~SES 0.00 ' 153.00
1020 591144 02/15/02 637 ~ BUI~ 110860~ TI~/~Z~ 0.00 11694.12
1020 591146 02/15/02 219~ ~V~ZT~TZ~ 1104~10 ~ ~002 0.00 147.8]
1020 59114? 02/15/02 644 S~ DESZ~S 5?06450 ~ZR~ 0.00 51~.40
1020 591148 02/15/02 64~ ~Z~ ~ 5~06449 ~P~ ~ ~ 0.00 414.00
RU~q I~T~ 02/14/02 TZ~4~ 14: 01:10 - FII~CT~,I, Z~,~T'rNG
q-3q
02/14/02 CITY OF CI~ERT'rN0 PAGE: 1:2
10:20 591149 02/15/02 2051 S~T ~IS~, Z~. 6308840 ~Z~ ~H 1/1-1/31 0.00 117.00
1020 591150 02/15/02 887 D~ ~ 5500000 ~ ~l ~/17 0.00 78.00
1020 59~L52 02/15/02 M ~, ~ ~ZN 580 bf~d: ~eck - ~ 0.00 28.00
~020 591154 02/15/02 891 ~ SPZT~ 5506549 ~TZES 3/01/02 0.00 134.00
1020 591154 02/15/02 891 ~ SP;~ 5506S49 ~3~';~ 3/08/02 0.00 40.00
~ ~ 0.O0 326.00
~020 591155 02/~5/02 ~002 ~ ~ 5506549 ~ ~R ~TS 0.00 45.00
~020 S~56 02/~S/02 10~ ~A~ ~ OF E~ZnT ~0 S/W~ ~PAY ~002 0.00 733.00
1020 591~57 02/15/02 677 ~A~ S~ ~ & ~ 110 *~ ~F 0.00 2685.63
~020 59~58 02/~5/02 604 ~ ~08602 ~ ~ ~ U ~ L 0.00 2152.64
1 S91159 02/15/02 695 SYs~ ~ S~vl~ oF S 5506549 ~ 0.00 316.72
· 020 59~159 02/15/02 695 SYS~ ~ ~VZ~ OF S ~106265 M~S P~ ~ ~ 0.00 663.95
1020 59~159 02/~5/02 695 SYS~ ~ S~V~ OF S 5806349 ~S ~ ~S ~ 0.00 1500.00
1020 591159 02/15/02 695 SYS~ ~D S~VZ~S OF S 5806449 MZS P~ ~ ~ 0.00 66~.94
1020 591160 02/15/02 700 T~ S~C~ ~ 1108315 ~ 2001-2002 O~ ~C 0.00 1147.45
1020 59~160 · 02/15/02 700 T~ S~C~ ~ 1~08303 ~ 2001-2002 OP~ ~C 0.00 636.76
~020 591161 02/15/02 701 ~ ~S 5~06349 ~Z~ ~25007 0.00 22.57
1020 591161 02/15/02 701 T~ ~ 1106343 ~PLZ~ ~22389 0.00 6.2?
~ ~ 0.00 28.84
10:20 591162 0:2/15/02 M ~, ~-~ S80 ~t~d: ~e~- Nl~ 0.00 99.00
10:20 59116~ 02/15/02 254S TI~-~ 55~549 ~ 2/1:2 & ~/01/02 0.00 :2365.50
1020 591164 02/15/02 199~ ~ OF ~ ~ 110 A ~Z ~66398126 0.00 16~.54
1020 591165 02/15/02 724 ~ & ~ ~ 630~40 ~ 2001-2002 O~ ~C 0.00 68,41
1020 S91166 02/15/02 16~1 ~-L-~ ~ ~ ~ 1108314 DZB~ 0.00 -e.ge
02/14/02 T/~,~ 14:01:11 - FI~M~CT, J~ ~.~,.~,~-.r,'l~
02/14/02 CZTY OF CU~EP~TINO PAGE 13
ACCOG~TZNG PBRZOD: 8/02 ~ ~GZS~ - DZ~ ~
SE~Z~ ~Z~IA: ~ra~ac~.~r~s_da~e betveen '02/1~/2002' ~d '02/~5/2002'
1020 591167 02/15/02 1154 ~I~ WAY 0F ~A ~ 110 ~I~ WAY 0.00 108.00
1020 591168 02/15/02 738 ~T.T.~ OIL ~ 6308840 ~ 2001-2002 O~ ~C 0.00 2983.53
1020 591169 o2/2s/o2 31o ~I~ NI~T.~qS ~ 1108503 9408456999 J~002 0.00 119.33
1020 591169 02/2S/02 310 ~I~ WI~SS F~ 6104800 9408456999 J~2002 0.00 61.64
1020 591169 02/15/02 310 ~RIZ~ WI~T.~ ~ 5606620 9408456999 J~002 0.00 57.69
1020 591169 02/lS/02 310 ~2~ WI~SS ~ 1108102 ~408456999 J~002 0.00 121.65
1020 591169 o2/2s/o2 32o ~2z~ w2~Ss ro~ s208003 ~408456999 J~O02 0.00 s7.69
1020 591169 o2/2s/o2 31o ~ NIU~.~$S ~ 1108S04 9408456999 J~002 0.00 352.95
1020 591169 02/lS/02 310 ~I~ WI~SS ~ 1107503 9408456999 J~O02 0.00 519.21
1020 591169 02/15/02 310 ~IZ~ WIp~T.R$S ~ 1108505 ~408456999 J~002 0.00 167.19
1020 591169 02/15/02 310 ~2~ WI~S ~ 1108201 ~408456999 J~002 0.00 115.38
1020 591169 02/2S/02 310 ~IZ~ WI~T.~S ~R 1108501 ~408456999 J~002 0.00 563.S2
1020 591169 02/15/02 310 ~IZ~ NI~T.R~8 ~R 1108602 94084S6999 J~002 0.00 61.64
1020 591170 02/15/02 ~002 VI~, ~TIN 1~0 ~ ~ SI~ DP~ 0.00 200.00
1020 591170 02/15/02 ~002 VI~, ~TZN 1100000 ~ ~ SI~ DPST 0.00 43.00
~ ~CK 0.00 14' '~
1020 591171 02/2S/02 745 ~Z I~ 1103501 ~ EO~ 816439 0.00 169.19
1020 591172 o2/2s/o2 M ~, ~ 580 Re~: ~eck - w~h-~-~ 0.00 ~22.50
1020 591173 o2/2s/o2 ~002 ~, ~I~ D. 110 ~F ~ ~ DPST 0.00 134.44
1020 591173 o2/2s/o2 ~002 ~, ~ D. 110 ~F ~ ~O DP~ 0.00 498.20
~ ~CK 0.00 632.64
1020 S91174 02/2S/02 774 ~'A*~ HI--AY ~S 2708405 ~ 2002-2002 O~ ~C 0.00 129.90
1020 591174 02/2s/02 774 ~*~'~ HI~Y ~S 2708405 ~ 2001-2002 OP~ ~C 0.00 2233.80
1020 591174 o2/2s/o2 ~4 ~S-A~ HI~Y ~S 270840S ~ 2002-2002 OPn ~C 0.00 93.37
1020 591174 02/15/02 774 ~ HI~Y PR~S 270840S ~ 2002-2002 OFn ~C 0.00 955.64
1020 S91174 02/15/02 774 ~ HI~Y ~O~u=-~-~ 270840S ~ 2002-2002 Om~ ~C 0.00 229.08
~ ~ 0.00 3531.79
1020 591175 02/15/02 9S1 ~ ~Y 11~314 uuP~l~ ~8038 0.00 439.22
1020 591176 02/15/02 794 ~ ~TI~ 1104310 ~ 2002-2002 O~ ~C 0.00 1146.41
1020 591177 o2/2s/o2 ~002 Y. D~ ~ 1101040 ~I~ OF ~SES 0.00 49.83
1020 591178 02/15/02 962 ~ ~VZ~ 5506S49 ~ V~Z~S 0.00 55.82
~ ~ 0.00 538976.90
RT.~ DA'I'~ 02/14/02 TI~ 14:01:12 - FINANCL~,, ACCO~JlTZN(3
R~,~ DAI~ 02/3,4/02 71~ 14=01:12
RESOLUTION NO. 02-032
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS
AND FROM THE FUNDS AS HEREINAFTER DESCI~r~ED FOR GENERAL AND
MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING
FEBRUARY 22, 2002
WHEREAS, the Director of Administrative Services or her designated
representative has certified to accuracy of the following claims and demands and to the
availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows
the following claims and d~m~nd~ in the aInoun~s and from the funds as hereinafter set
forth in Exhibit "A".
CERTIFIED:
PASSED AND ADOPTED at a r~guhr me~ing ofti~ City Council of the City of
Cupertino this t~th day of l~reh ,2002, by the following vote:
Vote Memb~a'~ of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
02/22/02 C~T~ OF COPS~tT~O ~o~ ~
~ZNG P~RZOD: 0/02 ~.I~C:X P~GI~.k - OI~ ~
1020 591179 02/22/02 8 ~ ~P 6204550 ~.~ISH 1/200 0.00 4906.05
1020 5911~0 02/22/02 2566 ~ 4239222 S~VX~ ~ ~ 0.00 17~00.00
~ ~ 0.00 0.00
1020 591181 02/22/02 29 L~ D~ ~ 5806449 B~ ~ ~R 0.00 25].00
2020 5~282 02/22/02 29 ~ DTW~ 5?06450 S~~~ 0.00 220.00
~ ~ 0.00 373.00
20~0 592282 02/22/02 ~? ~2~G'~-u~ 2208~02 ~ 02 - ~C 02 0.00 392.00
2020 592283 02/22/02 ~002 ~ 2208002 ~ 6/2/02-5/32/03 0.00 SS6.00
2020 5~1284 02/22/02 2504 ~-~ ~ 5706450 ~Vl~ ~ ~ 0.00 220.00
2020 592185 02/22/02 20~5 ~T~ XZR~2L ~ 1108S01 ~l~ e25050 0.00 399.45
2020 591186 02/22/02 968 ~ ~ P~TS 6308840 ~ 0F P~TS 0.00 -29.10
1020 591186 02/22/02 968 ~ ~ P~TS 6308840 ~ 2002-2002 O~ ~C 0.00 X8.29
1020 591186 02/22/02 968 ~ ~ P~TS 630884O ~ 2001-2002 O~ ~C 0.00 14.19
~ ~CK 0.00 3.38
~, s92~87 02/22/02 78 ~ ~ ~ 5806249 ~Z~ ~ ~ 0.00 115.00
2020 592288 02/22/02 ~ ~, ~ 580 b~; ~ - R~B2 0.00 ~00.00
1020 591189 02/22/02 92 ~$T OF ~S 5706450 ~ 2001-2002 O~ ~C 0.00 1S00.00
1020 592190 02/22/02 moo2 ~-,~R~ ~ ~2os2o2 2002 ~z~ 0.00 U.00
1020 S91292 02/22/02 H ~, W 580 bt~: ~ck - ~a2 0.00 300.00
1020 591192 o2/22/o2 13o ~I~ P~~ 1108201 ~ ~003561 0.00 140.00
2020 592193 02/22/02 ~24 ~2~IA ~-~Y ~ ~ 1108408 8~ ~15093 0.00 462.23
2020 592193 02/22/02 ~24 ~ ~ ~ ~ 1108408 ~ ~15093 0.00 61.50
~ ~ 0.00
1020 591194 02/22/02 1476 ~ ~I~ 1~' RJ~7066 ~ ~x~s 0.00 440.00
~020 591194 02/22/02 1476 ~I~ 110 RJ17081 ~ ~ns 0.00 ~20.00
2020 591194 02/22/02 1476 ~SM~ 110 ~17058 ~2~8 0.00 880.00
~ ~ 0.00 1540.00
1020 591195 02/22/02 149 ~ ~08503 v~l~ 2/13-2/15 0.00 49.00
1020 591195 02/22/02 149 ~ 1104510 rE,-,-~ ~2/~2-2/2s 0.00 25.74
1020 591~95 02/22/02 ~49 ~ 1104300 ~E*-*Y~H 2/23-2/15 0.00 2S.SB
.1020 591~95 02/22/02 149 ~ 1104510 r~A-~-~ 2/13-2/15 0.00 66.03
1020 ' 591195 o2/22/o2 149 ~ 210~201 ~*-~-~ ~ 2/22-2/25 0.00 20.85
1020 591195 02/22/02 149 ~ 1100000 ~ ~ ~T 0.00 0.0S
lf'~ s92195 02/22/02 149 ~ 1104000 rn~-~ ~ 2/23-2/15 0.00 30.00
R~ DA~q~ 02/22/02 TZN~ 14:18:12
02/22/02 CZTY OF CUPERTI'NO PAGE 2
Accor.~qTING PERIOD: 8/02 CHECK REGISTER - DTSBURSEI~NT ~
SELKCTTON CRTTBRTA: t. ragmact:.l~gAns_clal~e J~et;ween '02/18/2002" and "02/22/2002'
F'L~D - 110 - GENERAL FUND
CASH ACCT OI~CK NO TSSD~ DT .............. V~IDOR ............. FUND/DEPT ..... DESCRIPTION ...... SALES TAX AMO~A~T
1020 591195 02/22/02 149 CASH 1104400 ~-~i-&z CASH 2/13-2/15 0.00 34.$3
1020 591195 02/22/02 149 CASH 1104510 Pg~TY CASH 2/13-2/15 0.00 81.56
TOTAL CH~CK 0.00 341.34
1020 591196 02/22/02 160 CRTLD~EN:S AXT STUDIO 5806249 SE~tVICE AGREE~I~T FOR 0.00 212.00
1020 591197 02/22/02 2425 MS.RSHALL CRTLDS 5706450 SERv'rC~ AGREEN~NT FOR 0.00 150.00
1020 591198 02/22/02 1753 COACH HOUSE LIQUORS 5606680 SUPPLIES/CCtV4 DZ~TER 0.00 594.97
1020 591199 02/22/02 173 COCA-CO~A BOTTLING OF CA 5706450 FY 2001-2002 O~ PURC 0.00 163.00
1020 591199 02/22/02 1T3 COCA-COLA EOTTLI~ OF CA 5706450 FY 2001-2002 OPeN ~u'RC 0.00 174.24
1020 591199 02/22/02 173 COCA-COLA BOTTLING OF CA 6706450 FY 2001-2002 OPEN PURC 0.00 164.00
1020 991199 02/22/02 173 COCA-COLA BOTTLING OF CA 5705450 FY 2001-2002 OPER PURC 0.00 165.00
1020 591199 02/22/02 173 COCA-COLA BOTTLING OF CA 5706450 FY 2001-2002 OPEN PURC 0.00 164.00
1020 591199 02/22/02 173 COCA-COLA BOTTLING OF CA 5706460 FY 2001-2002 OPEN PURC 0.00 241.10
TOTAL ~CR 0.00 1171.24
1020 591200 02/22/02 187 MARY J CRANFORD 5806349 SRSVICR AGI~Et4~NT FOR 0.00 808.35
1020 591201 02/22/02 1579 CUPERTINO LOC-N-STOR LLC 1108503 SEC DEPOSIT & i MO. 0.00 287.00
1020 591202 02/22/02 209 DE ANZA SERVICES INC 1108501 JANITOR/AL 1~82002 0.00 283' ~8
1020 591202 02/22/02 209 DE ANZA SRSVICES INC 1108314 JANITORIAL FEB2002 O.00 73
1020 591202 02/22/02 209 DE ANZA SERVICES INC 1108505 SUPPLIES 0.00 41.42
1020 591202 02/22/02 209 DE ANZA S~RVICRS INC 1108407 JANITO]tlAT, FEB2002 0.00 1004.89
1020 591202 02/22/02 209 DE ANZA SERVICES INC 1108502 JANITORIAL FEB2002 0.00 4111.39
1020 591202 02/22/02 209 DS ANZA SERVICES INC 1108503 JANITORIAL FEB2002 0.00 1961.30
1020 591202 02/22/02 209 DE ANZA SERVICES INC 1108509 JANITORIAL FE~2002 0.00 1386.54
1020 591202 02/22/02 209 DE ANZA SERVICES TNC 1108505 JANITORIAL FEB2002 0.00 338
1020 591202 02/22/02 209 DB ANZA SERVICES INC 1108504 JANITORIAL FEB20O2 0.00 6097
1020 591202 02/22/02 209 DS ANZA SERVICES INC 5708510 JANITORIAL FBB2002 0.00 2466.58
1020 591202 02/22/02 209 DE ANZA SERVICES TNC 1108507 JANITORIAL FEB2002 0.00 2648.14
1020 591202 02/22/02 209 Dg ANZA SERVICES INC 1108505 JANITORTAL FEB2002 0.00 3451.80
1020 591202 02/22/02 209 DB ANZA SERVICES TNC 1108508 JANITORIAL FEB2002 0.00 138.20
TOTAL CHECK 0.00 338"t6.60
1020 591203 02/22/02 210 DEEP CLIFF ASSOCIATES L 5806449 ~P, RYZCR AGREEFU~-~- FOR 0.00 4368.00
1020 591204 02/22/02 214 D~PANT~R~T OF TR~SPORTA 11~-8602 FY 2001-2002 OPEN PURC 0.00 138.08
1020 591205 02/22/02 1242 DIGITAL PRZNT IMPRESSION 1101000 B.CARDS/M.CHANG 0.00 61.78
1020 591205 02/22/02 1242 DIGITAL PRINT TMPRESSION 1104400 B.CRRDB/R.MADDER 0.00 52.21
1020 591205 02/22/02 1242 DIGITAL PRINT IMPRESSI~ 1106529 B.CARDS/J.BADDELEY 0.00 61.79
1020 591205 02/22/02 1242 DIGZTAL PRINT IMPRESSION 5606600 B.CRRDS/M.O'I)OMD 0.00 61.79
1020 591205 02/22/02 1242 DIGITAL PRINT IMPRESSIO~ 1107503 B.CARDS/P.YEE 0.00 52.22
1020 591205 02/22/02 1242 DIGITAL PRINT IMPI~SSION 1106265 B.CRRDS/T.WALT~RS 0.00 61.79
1020 591205 02/22/02 1242 DIGITAL PRINT IMPRF.~SION 6104500 B.CARDS/O.AIIM~S 0.00 48.71
1020 591205 02/22/02 1242 DZG1'TAL PRINT IMPP.,~SSZON 2708405 B.CR.RDS/C.B~ST 0.0O 55.71
TOTAL CHECK 0.00 456.00
RUN DATE 02/22/02 TZ~ 14:18:13 - FZNANCZAL ACCOU~TZNG
02/2:2/02 CITY OF CUPERTINO
~CO~XI~ ~'~ZOD: 8/02 ~ ~ZS~ - DZ~ ~
1020 591211 02/22/02 260 r~ ~S ~ 110 ~17081 ~Z~ S~ 0.00 15.36
1020 S91211 02/22/02 260 ~ ~S ~RP 1X0 R~1721~ ~X~
102~ 59121~ 02/22/02 1255 FX~ A~ DXS~ZB 6308840 ~ 2001-2002 OP~ ~C 0.00
~ ~ 0.00 223.95
i 591214 02/22/02 2~4 ~Y'S m,;~1CS 5706450 ~P~IES ~22764 0.00 32.46
1020 59~215 02/22/02 1~5 ~ZS~ ~S 5806249 S~1~ ~
1020 591217 02/22/02 1741 ~V~-AI~, ~. 6104800 Sl~ ~Y 128M 0.00 7~0.00
~ ~CK 0.00 XX32. S0
X020 S0X2XO 02/22/02 301 ~ ~[C ~ ~ 1108504 P~TS/~Z~ 0.00 37.35
~020 59X219 02/22/02 2soo ~Y ~ 422~222 ~x~E ~SES 0.00 72.34
X020 SOX220 02/22/02 2546 ~ ~ 1109503 TZ~/~ 0.00 1885,00
~ ~ -- O.O0 5235.00
2020 59222~ 02/22/02 H ~, ~ 550 ~f~: ~ - Be8~ ~ 0.00 ~S,O0
~020 S~222 02/22/02 325 ~Z~ WF 580644~ S~VI~ ~ ~R O. O0 345. O0
~020 5gL223 02/22/02 3L8 ~ ~ W~ SBOG34g ~ KI~ Q.O0 3~6.43
LO20 5g~224 02/22/02 2~S~ ~ P.F.C. Z~ 580644g S~ ~ ~ Q.O0 200.00
~020 Sg~225 02/22/02 28~8 ~l~ 2L083~S ~ 200~-~002 0~ ~C 0.00
~ 592225 02/22/02 ~898 ~ Z~08324 ~ 200~-2002 O~
DATE 02/22/02 TT)~ 14:18:13 - FlliMICT. AL ACC0~ITZtIG
02/22/02 CZTY OF CUP~tTZNO P~E 4
ACCOUNTZNG PERIOD: 8/02 CH~CK R~GZ=-&-=~ - DZSBURSB~T FU~ID
SELECTIO~I ~i-~-~A: t~ansact.t~ans_~e ~ween .02/18/2002" ~ "02/22/2002"
~ - 11o - O~ ~
~H ~ ~CK NO IS~ ~ .............. ~R ............. ~/DE~ ..... DES~I~ION ...... ~S T~
1020 591225 02/22/02 1898 H~IZ~ 1108303 ~ 2001-2002 OP~ ~C 0.00 401.52
1020 591225 02/22/02 1898 HORIZ~ 1108312 ~ 2001-2002 OP~ ~C 0.00 448.33
1020 591225 02/22/02 ~,9, HO~It~ ~083~4 ~ 2001-2002 OP~ ~C 0.00 121.21
1020 591225 02/22/02 1898 HORIZ~ 1108315 ~ 2001-2002 OP~ ~C 0.00 66.97
1020 591225 02/22/02 1898 ~RIZ~ 1108314 ~ 2001-2002 O~ ~C 0.00 369.61
1020 591225 02/22/02 1898 ~RI~ 1108315 ~ 2001-2002 O~ ~C 0.00 343.66
~ 0.00 2176.27
1020 591226 02/22/02 M · Heac~=. Bessie 550 ~e~= ~eck - Base L 0.00 190.00
1020 591227 0~/22/02 995 ZNS~V ~ 1108504 ~ ~ F~2002 0.00 175.72
1020 59122? 02/22/02 995 ~ ~ 110B502 WAT~ ~ ~2002 0.00
1020 591227 02/22/02 995 I~ ~ 110,501 ~'r~ ~2002
~ ~ 0.00 52~.18
1020 591228 02/22/02 ]53 ZR~AIN 1104300 ~ 2001-2002 O~ ~C 0.00 369.4?
1020 591229 02/22/02 1009 J.A. S~ INC 1108504 P~TS/~I~ 0.00 60.5]
1020 591230 02/22/02 1630 KIDZ ~ S~ ~ 5806449 S~VI~~ ~ 0.00 3630.00
1020 591231 02/22/02 2355 KZ~Y-H~ ~ ~IAT 4209534 ~LIC NOR~ ~ 0.00 41606.10
1020 591232 02/22/02 376 ~ SY~ INC 5606620 ~I~ ~15719 0.00 ;
1020 591233 02/22/02 2503 ~TIS ~ 5706450 S~VZ~ ~ ~ 0.00 150.00
1020 591234 02/22/02 ~002 ~ ~T 5806~49 ~ NI~r~ ~ 0.00
1020 591235 02/22/02 390 ~S~ ~0~ /NC 2708405 P~TS 924413 0.00 55.01
1020 591235 02/22/02 ]90 ~S~ ~0~ INC 2708405 P~TS 924415 0.00 46.25
~ ~CK 0.00 101.26
1020 591236 02/22/02 396 ~/~IP M ~Z~ 5806449 S~VI~~ ~R 0.00 157.50
1020 591237 02/22/02 405 ~S ~ ~114 110~601 ~ ~21824 0.00
1020 591238 02/22/02 M ~r, ~e 550 Reft: ~eck - Be Sti 0.00 54.00
1020 591239 02/22/02 13~ RZ~ ~T~ 5~6450 ~ 2001-2002 O~ ~C 0.00
1020 591240 02/22/02 986 ~B~ A ~ 1101500 lS~ 032710]V44 0.00 214.23
1020 591241 02/22/02 1602 ~ZA ~ZS~VI~S ~ 1100000 ~ 9/30/01 S.T~ ~1 0.00 9T.75
1020 591242 02/22/02 2157 ~ MI~ 5806349 S~Z~ ~
1020 591243 02/22/02 444 H~S ~ 1108402 ~ ~8066 0.00
1020 591244 02/22/02 447 ~SS~ S~V~ 1108201 ~ 2001-2002 0~
1020 591244 02/22/02 447 MXSS~ ~I~ 8~VX~ 1108201 ~ 2001-2002 OP~
RUN D~ 02/22/02 TI~ 14:18:14
02/22/02 CT~ 0~' a,'F~TZNO
A~TI~G PER~OD: 8/02 ~CK ~G~S~R - D~SB~
1020 591244 02/22/02 447 MZSS/~ ~lFO~ S~VZ~ 1108201 ~ 2001-2002 OP~ ~C 0.00 ~4.V8
~ ~ 0.00 156.34
1020 591245 02/22/02 455 ~ ~ 5806249 S~VZ~ ~ ~R 0.00 31~.00
1020 59~246 02/22/02 456 ~ ~ ~ 6308840 ~P~ ~8059 0.00 433.3?
1020 591247 02/22/02 465 ~AZN VI~ ~ ~ 110~]15 ~ 2001-2002 OP~ ~C 0.00 29.17
1020 591247 02/22/02 465 ~N VZ~ ~ ~ 110~314 ~ 2001-2002 O~ ~C 0.00 42.14
1020 591247 02/22/02 465 ~AZN VI~ ~ ~ 1108314 ~ 2001-2002 O~ ~C 0.00 29.17
1020 591247 02/22/02 465 ~N ~ ~ ~ 1108315 ~ 2001-2002 OP~ ~C 0.00 27.57
1020 59124? 02/22/02 465 ~N VZ~ ~ ~ 1108315 ~ 2001-2002 OP~ ~C 0.00 49.69
1020 59~24~ 02/22/02 465 ~AZN VZ~ ~ ~ 1108315 ~ 2001-2002 OP~ ~C 0.00 29.17
1020 591247 02/22/02 465 ~AZN VZEW ~ ~ 1108314 ~ 2001-2002 OP~ ~C 0.00 6.50
1020 591247 02/22/02 465 ~AIN VZ~ ~ ~ 1108314 ~ 2001-~002 OP~ ~C 0.00 28.09
~ ~ 0.00 241.50
1020 59124~ 02/22/02 475 ~TI~ ~S~U~ZON ~ 1108312 ~ ~ 0.00 41.65
1020 591249 02/22/02 2193 ~Z~ N~Y ~8~ZAT 1104300 N~Y ~Z~ 0.00 96.47
1020 591250 02/22/02 1550 ~ZS L ~SZTO ~103500 S~V1~ ~ ~R 0.00 405.00
1 591251 02/22/02 487 NOR~Z~ ~PLY ~ 1108502 ~ 2001-2002 O~ ~C 0.00 86.~2
1020 591252 02/22/02 1358 ~R~ ~ & ~Z~ 1108408 P~TS ~15]?? 0.00 500.65
1020 591253 02/22/02 489 N~OR~ ~SZC S~L 5806349 S~VZ~ ~ ~R 0.00 4635.16
1020 591254 02/22/02 ~002 ~, VZN~ 550 ~ DE~SZT ~ 0.00 350.00
~020 59~255 02/22/02 S07 ~ OSB~ D~:~ ~208303 ~N~TZ~ ~E 0.00 ~00.00
1020 5912S5 02/22/02 507 D~ ~ D~:OS~ 1~08303 TZ~/~TERZ~ 0.00 1632.59
1020 59~255 02/22/02 S0? ~ 0S~ D~:OSg~ ~108S03 TZ~/~2~ 0.00 385.00
~020 59~255 02/22/02 507 ~ OSBO~ D~:~ ~208~02 TI~/~RI~ 0.00 395.00
2020 5912S5 02/22/02 507 D~ ~ D~:OS~ 12083~4 ~TZNG FEE 0.O0 400.00
1020 59~255 02/22/02 507 ~ OSB~ D~:OSB~ ~08602 ~TZ~ FEE 0.00 250.00
1020 59~255 02/22/02 507 ~ OSB~ D~:~ 1108303 TI~/~Z~ 0.00 ~650.00
1020 591255 02/22/02 507 ~ ~ D~:OS~ 6308840
0.00 6869.27
2020 S91256 02/22/02 521 P~IFZC B;T.T. 1208505 2/07-3/06 0.00 55.25
1020 591256 02/22/02 511 P~ZFZC B~ 1108501 2/07-3/06 0.00 63.44
1020 591256 02/22/02 511 PACZ~IC ~;~ 1101~00 2/0;-~/06 0.00 63.46
1020 591256 02/22/02 511 ~1C BE~ 5606620 2/07-3/06 0.00 63.44
1020 591256 02/22/02 511 9~Z;ZC B~ 1108501 2/07-~/06 0.00 1V3.~9
1020 591256 02/22/02 511 P~CZ;ZC ~ 1101500
1020 591256 02/22/02 511 P~Z;ZC ~B~ 110850~ 2/07-3/06 0.00
1020 591256 02/22/02 511 9~C~;1C ~E~ 110850~
1020 591256 02/22/02 511 ~I~ZC ~*~. 110BS05 2/07-~/06 0.00 173.89
~ . 591256 02/22/02 511 ~Z~IC ~;~ 5q08510 2/0~-3/06 0.00
RU~ DAI'E 02/22/02 "~1~ 14:18:15
02/22/02 CZTY OF CUPERTZtiO PAGE 6
&C~'tFTZNG PERTOD: 8/02 CHECK ILEGZSTE~ ~ DZSBORS~IqT ~
SELECTION CRTTER1'A: t:ransac*'.t:zans_da"e beck,teen "02/18/2002" anti "02/22/2002"
~ - 110 - GEHERAL ~
CASH ACCT CHECK NO ISSUE DT .............. VEHDOR ............. F'dHD/DEPT ..... DESCRTPTZON ...... S~T.~ TAX AMOUNT
1020 591256 02/22/02 511 I)ACZFZC BET.T* 5?08510 2/07-3/06 0.00 173.89
1020 591256 02/22/02 511 pACTFTC~ BEX~ 1108505 2/07-3/06 0.00 63.44
1020 591256 02/22/02 511 PACIFTC BET.T* 1108504 2/0?-3/06 0.00 347
1020 591256 02/22/02 511 pACTFTC BET.~, 1108504 2/0'/-3/06 0.00 63.44
1020 591256 02/22/02 511 PACI~'ZC 9mT-T- 6104800 2/07-3/06 0.00 182.B9
1020 591256 02/22/02 511 pACIF*TC LamT-T* 1108501 2/07-3/06 0.00 63.44
TOTAZ, CH~CK 0.00 1962.88
1020 59125? 02/22/02 515 PJU:IFZC MKST SEC"d~/'TY TN 1108504 SBRV/CE C2~L~ 1/30 0.00 155.00
1020 591258 02/22/02 520 pA.D]~3)TRBCT ZNC 5706450 BROCHT. I~ES 0.00 698.69
1020 591259 02/22/02 3.099 pAVB~iI'I~ I~?M~UTRG IN(~ 2'~09450 -~ERVICK AGRE~NT ~OR 0.00 5150.00
1020 591260 02/22/02 524 PD PROG~U~OIXNG Z~C 1108601 AI~IXJAX, D~DATES ~ SLIP 0.00 1000.00
1020 591261 02/22/02 541 ROBZN Plt:AUb 5?06450 SERVZCK AG~E~I4BHT FOR 0.00 585.00
1020 S91262 02/22/02 545 dEFY PZSKRCKZO 5606640 GOT-F ~E C~H/~ACT I 0.00 1844.00
1020 591263 02/22/02 546 PZTNEY BOMES 1NC 1104310 t"~ 2001-2002 OF~q A'UAC 0.00 228.00
1020 591263 02/22/02 546 ?TTRBY BOWES :ZliC 1104310 FY 2001-2002 OPEN PUP. C 0.00 4?2.00
1020 591263 02/22/02 546 pZTiiEY BOMES TNC 1104310 FY 2001-2002 OPE/( PORC 0.00 6' ~0
TO/AT, CHECK 0.00 1~
1020 591264 02/22/02 2441 R~EE R)d4SEY 5806249 SERVICE AG~E~V~HT FOR 0.00 891.25
1020 591265 02/22/02 581 RRLTABLR 1107301 SOPPLZmm #12362 0.00 28.94
1020 591265 02/22/02 581 REX,TABT-~ 1107503 SDPPLZES #12362 0.00 421.66
1020 591255 02/22/02 581 P. ET.ZABLE 1107503 S~'?PLZmm #12362 0.00 28.94
TGTAZ, CHECK 0.00 479.54
1020 591266 02/22/02 601 P~YAL BRASS TNC 2708405 PARTS #804? 0.00 428.60
1020 591267 02/22/02 2506 ~TS SALGADO 5706450 SBRVTCE ~GRBENEZIT FOR 0.00 90.00
1020 591268 02/22/02 959 SAN ~OSE )~RC'rJ'RY II, MS 1104000 S[]BSCRZFY 0.00 40.58
1020 591269 02/22/02 M sCliM2q~TZ, ~TO~v- 580 .Re£und: Clleck- #Z,-z*~ 0.00 27.50
1020 591270 02/22/02 647 I~'*X~J~BB'X~ ~ 5806449 S~I~XCK AGRB~ FOR 0.00 529.00
1020 591271 02/22/02 652 SXR931A SPR/HGS WATRR CO. 1101500 #ATBR S~RVZCK 0.00 17.25
1020 591272 02/22/02 2587 ~*r'111 & HAIIK]~ 4249210 PE~,~R"I~ 4" rrr. XD~R Al~ 0.00 22"/6.50
1020 591272 02/22/02 2587 ~l,t~/ll A ~ 4249210 pBl,~.,~Oii 4" rn*.TDSR A~i 0.00 170.02
TOTAZ, CH~CK 0.00 2447.32
1020 ' 591273 02/22/02 1954 SPHERIGH COR_UORATZ~ 1107501 ~'.GEOP. GX M/E 1/20/02 0.00 864.00
1020 5912'/4 .02/22/02 1403 STATE C(]HTROT-T-u~., mT'g 1100000 ~ RExtm CH 486/75 0.00 12
RCH DATE 02/22/02 TXME 14:18:16
02/22/02 CZ~ OF b"~Jt~O ~ 7
ACCOL~f'I*TNG L~RXOD: 8/02 ~ ~la~ - DZ~ ~
~ ~ 0.00 956 · 05
1020 591281 02/22/02 M ~, ~ 550 b~: ~a~ - Bz/~a/ 0.00 SS.00
~020 59~;82 02/22/02 M htth, ;e~ S. 550 b~: ~ek - Be 8~t 0.00 54.00
1020 591283 o~/22/o2 M S~lyaF, ~t=n~ SS0 b~: ~ - b S~t 0.00 108.00
~ . 59~284 02/22/02 ~00 T~ S~ ~ 1108303 ~ 2001-2002 O~ ~ 0.00 976.31
~020 59~285 02/22/02 1~63 ~*A~ ~ 5806349 ~ ~ ~ 0.00 1035.00
~020 50~286 02/22/02 ~08 ~ ~S~ 5806449 8~VZ~ ~ ~ 0.00 276.00
102o 59128~ 02/22/02 710 ~ ~ 5806249 S~ ~ ~ 0.00 4284.20 -
~020 S0~288 02/22/02 7~2 ~ ~ ~ 6309820 ~ ~ P~Z~ 0.00 1767.88
1020 591288 02/22/02 712 ~ ~ ~ 6309820 ~ ~ F~Z~ 0.00 2~9.70
~ ~ 0.00 4717.58
1020 591289 02/22/02 1836 ~Z~ ~Y ~ ~ 5706450 ~ ~00~-2002 O~ ~C 0.00 2:8.00
1020 591289 02/22/02 1836 ~Z~ ~ ~ ~ 5706450 ~ ~00:-2002 O~ ~C 0.00 27LS0
1020 591290 o2/22/o2 724 ~ & I~ ~ 5~G40 ~UF~ZES ~15727 0.00 152.51
1020 591252 02/22/02 310 ~Z~ MZPm.~S (~ 1108502 ~308957246 g~002 0.00 43.15
1020 S91293 02/22/02 ~42 ~-~-~ ~ s806349 s~vz~ ~ ~ 0.00 2363.33
~020 591294 02/22/02 745 ~ ~ 4249210 ~ LT-156 ~ ~ 0.00 3804.99
~020 59~29S o2/22/o2 762 ~. ~ S606660 ~ ~P~R ~ ~. 0.00 ~382.85
R~ DAUB 02/22/02 T~J~ 14:18~16 -
02/22/02 CTTy OF CUPERTINO PAGE 8
~TNG PER,rOD: 8/02 CHECK REGISTER - DTSBURSE~IT/' ~
SELECTIDR CRITERTA: c=anaacC.cz'ans_dace becveen "02/10/2002" and "02/22/2002" ..
~ - 11o - GENERAl, FUHD
CASH ACCT CHECK NO ISSUE DT .............. VENDOR ............. FT.]HD/DEPT ..... DESC~TPTZON ...... SALES TAX AMOUI%TT
1020 591296 02/22/02 765 DR CHI'-HSUI D MENG 5706450 SBRVTCE A.~iREEMEHT FOP. 0.00 80.00
1020 591296 02/22/02 765 DR CHT-HSUI D MENG 5?06450 SERVICE AG~EEN~HT FOR 0.00 200.00
1020 S91298 V 02/22/02 765 DR DRI-HSUI D MENG 5?06450 SERVICE AC~EEHJDiT FOR 0.00 -60.00
2.020 591296 V 02/22/02 765 DR CHI-HSU! D ~ 5?06450 SERVICE AGREEMENT FOR 0.00 -200.00
TOTAL CHECK 0.00 0.00
1020 59~.297 02/22/02 766 MEST BAy ~ R.EMOVAL I 1108400 .STIJNP RMVL 2/11&12 0.00 1330.00
2.020 591298 02/22/02 1539 #TN2T'~U & KELLY C0i~I~T! 2?09443 PUBLIC WORKS f-'~:]HTRACT 0.00 42.591.40
1020 591299 02/22/02 ?92 LIlY MU 5705450 SERVICE AGREEmeNT F(~. 0.00 360.00
1020 591300 02/22/02 805 Z't~IIAL? ~Tb]~t~ DROU 4209533 SERVICE AG"REEMEHT FOR 0.00 400.40
1020 591300 02/22/02 805 ZI~tWALT ENGINEERING GROU 420954:1 SERVICE AGImEt~HT FOR 0.00 1829.S0
1020 581300 02/22/02 805 ~0J4MALT ENGINEER:lNG G~.OG 4209534 PRO~BCT MGM~ SVC 0.00 4550.38
1020 591300 02/22/02 805 ZU~eO~? ~THEERTNO DROU 4200535 NORE PI, AN COST PROPOSA 0.00 140.14
1020 591300 02/22/02 805 ZUMtiA~T I~HGTNEERTm2 G~OU 2709443 SERVICB AGREemeNT FOR 0.00 1769.13
:1020 591300 02/22/02 805 Z~4MA~? ]-'IiGINRERTHG GRO~ 2709448 SERVICE ~ FOR 0.00 346.50
:1020 591300 02/22/02 805 Z~4I(AL'/' EIe3:IHEERINO GROU 2?09449 SERVICE AG~K~t~I~T FOP, 0.00 462.00
1020 591300 02/22/02 805 Z~MIO~T ~NGZNEERTNG GROU 2709531 pUBT-IC WORKS f-"'0~I'RAC'~ 0.00 588.45
1020 591300 02/22/02 800 Z~t~fAT,~' ENGTNEERTI~ DROU 4209028 SERVICE AGP, EE~HT FOR 0.00 1321.32
TOTAL CHECK 0.00 11307.82
TOTAL CASH AgCOT~T 0.00 2341.
TOTAL ~ 0.00 234135.03
TOTAL RBFORT 0.00 234136.03
RUN DA'~'E 02/22/02 TI~ 14:18:16 - FZNA~CIALACC(:X~T:ING
RESOLUTION NUMBER 02=033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE I!W ~ AMOUNTS
AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR SALARIPS
AND WAGES PAID ON
February 1, 2002
WHEREAS, the Director of Admi~dstrative Services, or their designated representative
h~ certified to the accuracy of the following claims and demands and to the availability of funds
for payment hereof; and
WHEREAS, the said claims and demands have ~ audited as required by law;
NOW; THEREFORE, BE 1T RESOLVED that the City Council hereby allows the
following claims and demands in the amounts and from the funds set forth:
GROSS PAYROLL $398,765.22
Less ~mployee Deductions $( 124.582.80)
NET PAYROLL $274.182.4~
Payroll check numbers issued 58442 through 58661
Void check number(s)
CERTIFIED: ~'~ ~
Director of Admini.~rafive Services
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 4th day of 14arch ,2001, by the following vote:
Vote Members of the City Council
AYES:
NOES: -'
ABSENT.'
ABSTAIN:
ATTEST: APPROVED:
-- City Clerk Mayor, City of Cupertino
9-{
RESOLUTION NUMBER
A RESOLUTION OF THE CITY cOUNCIL OF THE CITY OF CUPERTINO
ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS
AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR SALARIES
AND WAGES PAID ON
Febo,~,ry 15, 2002
WHEREAS, the Director of Administrative Services, or their designated representative
has certified to the accuracy of the following claims and demands and to the availability of funds
for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law;
NOW; THEREFORE, BE IT RESOLVED that the City Council hereby allows the
following claims and demands in the amounts and from the funds set forth:
GROSS PAYROLL $411,267.29
Less Employee Deductions $( 137.154.29)
NET PAYROLL $274.113.00
Payroll check numbers issued 58662 through 58883
Void check number(s)
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 4~:h dayof March ,2001, by the following vote:
Vote Members of the City Council
AYES:
NOES: -
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
City Hall
.-- 10300 Torre Avenue
Cupertino, California 95014
CI~ 0F Phone (40/{) 777-3312
CUPERJINO Fax {408~ 777-3366
OFFICE OF THE CITY MANAGER
SUMMARY
AGENDA ITEM NUMBER [c AGENDA DATE
SUn.n~,CT ,aNn ~,~SU~.
Application for Alcoholic Beverage License.
RACK.GROUNB
1. Name of Business: Fontanas Itialian Restaurant
Location: 20840 Stevens Creek Boulevard
-' Type of Business: Restaurant
Type of License: On-Sale Beer and Wine for Bona Fide Public Eating Place
Reason for Application: Person to person transfer
R F, CT}MMF, NI~A TIf}N
There are no use pc, mit restrictions or zoning restrictions which would prohibit this use, and staff bas no
objection to the issuance of the license.
Prepared by: Submitted by:
' '
ciddy WorAell, City Planner Davi pp, ity Manager
G :planning/misc/abc/fontanas
Printea on Recycled Paper
Department of Alcoholic Beverage Control State of California
APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S)
ABC 2ll (6/99)
TO: Department of Alcoholic Beverage Control File Number: 384630
100 Pasco de San Antonio Receipt Number: 1359112
Room 119 Geogrnphical Code: 4303
San Jose. CA 95113 Copies Mailed Date: January 22, 2002
(408)277- 1200 Issued Date:'
DISTRICT SERVING LOCATION: SAN JOSl~.
First Owner: IJELLOMONTE IJ.C
Name of Business: FONTANAS ITALIAN
Location of Business: 20840 STEVENS CREEK BLVD
CUPERTINO, CA 95014
County: SANTA CLARA
Is premise inside city limits? YES Census Tract S078.06
Mailing Address: 4,10 N FIRST ST
(If different from SAN JOSE, CA 9~112
premises address)
Type of license(s): 41
Transferor's license/name: 318693 /HORTON IMAGE Dropping Partner: Yes.__ No X
License Type Transaction Type Fee Type Master Du_o Date Fee
41 ON-SALE BEER AND PERSON TO PERSON TRANSl: NA Y 0 01/2 2/02 $150.00
41 ON-SALE BEER AND ANNUAL t-'~' NA Y 0 01/2 210 2 $248.00
30 TEMPORARY PERMI DUPLICATE NA N I 01/22102 $100.00
Total $498.00
Have you ever been convicted of a felony? N o
Have you ever violated any provisions of the Alcoholic Beverage Control Act, or regulations of the
Department pertaining to the Act? No
Explain any 'Yes" answer to the above questions on an atlachment which shell be deemed part of thin application.
Applicant agrees (a) that any manager employed in an on-sale licensed premise will have all the
qualifications of a licensee, and (b) that he will not violate or cause or permit to be violated any of the
provisions of the Alcoholic Beverage Control Act.
STATE OF CALIFORNIA County of SANTA CLARA Date: January 22, 2002
Under penalty of perjury, each pernen whose sisnatura appna~s below, certifies and says: (1) He is an applicant, or one of the applinants, or an
executive officer of the applicant corporation, named in the forasoins application, duly authorized to make this application on its behalf; (2) thet
he has read the foresolng and knows the contents thereof and that each of th~ above atatements therein made ar~ true; (3) thet no person other
thna the applicant or applicants has any direct or indiract interest in the npplJcont or applicant's businesa to be conducted under the license(s} for
which this application is made; (4) thet the transfer application or proposal mmsfer is not raede to utisfy the payment of u Ionn or to fulfill an
agreement entered into more then ninety (90) days pt~.eding thu day on which thc transfer application is filed with the Depamnont or to gain or
establish a praference to or for any creditor or transferor or to defraud or injure uny creditor of transferor: (S) thet the transfur application rnuy
be withdrawn by either the applicant or the lieonsee with no resulting liability to the Department.
Applicant Name(s) Applicant Signature(s).
BM .10MONTE 1 J C
.~ City Hall
· -- 10300 Torre Avenue
C]TY 0[: Cupertino, California 95014
CUPE INO Phone (408 777-3312
Fax (408) 77%3366
OFFICE OF THE CITY MANAGER
SUMMARY
AGENDA ITEM NUMBER ~ AGENDADATE ~i~//~Z
SUIkW. CT ~ND ISSUe.
Application for Alcoholic Beverage License.
BACKGROUN-~
1. Name of Business: TI( Noodle
Location: 20735 Stevens Creek Blvd., Ste. A & B
~' Type of Business: Restaurant
· Type of License: On-Sale Beer and Wine for Bona Fide Public Eating Place
Reason for Application: Person to person transfer
RF, COMMFNI~ATION
There are no use permit restrictions or zoning restrictions which would prohibit this use, and staff has no
objection to the iss~,ance of the license.
Prepared by: Submitted by:
Ciddy Wordell, City Planner David Knapp, City Manager
G:planning/misc/abc/tknoodle
PdntedonRecyoledPaper ~--3
State of California Department of Alcoholic Beverage Control
APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S)
ABC 211 t619~)
TO: Department of 'Alcoholic Beverage Control File Number: 384237
100 Pasco de San Antonio Receipt Number: 1357575
Room 119 Geographical Code: 4303
San Jose. CA 95113 Copies Mailed Date: January 22, 2002
(408)277- 1200 Issued Date:
DISTRICT SERVING LOCATION: gAN .IOSE
First Owner: TAN LU 6 I_NC
Name of Business: TK NOODLE
Loc:arSon of Business: 20735 STEVENS CREEK BLVD STE A&B
CUPERTINO, CA 95014
County: SANTA CLARA
Is premise inside city limits? Yes Census Tract 5078.06
Mailing Address: 261 E WILLIAM ST
(If different from SAN JOSE, CA 95112
premises address)
Type of license(s): 41
Transferor's license/name: 315545 /HOANG LY INC Dropping Partner: Yes.~ No
License Type Transaction Type Fee Type Master ~ Date Fee
41 ON-SALE BEER AND PERSON TO PERSON TRAN$1: NA Y 0 01110/02 $ ! 50.00
41 ON-SALE BEER AND ANNUAL ~-P,,~ NA Y 0 01 / 10/02 $248.00
41 ON-SALE BEER AND STOCK TRANSPER 24071.1 NA Y 0 01110102 $150.00
Total $548.00
Have you ever been convicted of a felony? N o
Have you ever violated any provisions of the Alcoholic Beverage Control Act, or regulations of the
Department pertaining to the Act? No
I~-xplain any "Yes" answer to the above questions on an attachment which shall be deemed part of this npplioation.
Applicant agrees (al that any manager employed in an on-sale licensed premise will have all the
qualifications of a licensee, and (b) that he will not violate or cause or permit to be violated any of the
provisions of the Alcoholic Beverage Control Act.
STATE OF CALIFORNIA County of SANTA CLARA Date: January 18. 2002
Under penalty of perjury, each person whose signature appears below, cmtifies and says: (I) He is an applicant, or one of the applicants, or an
executive officer of the applicant corporation, named in the foregoing application, duly authorized to make this appli~tion on its behalf: (2) that
he has rend the foregoing and knows the contencq thereof and that each of the above statemema theroin made are tree; (3) that no person other
lhnn the applicant or applicants has nny direct or indirect intarem in the applicant or applicant's business to be conducted under the license(s) for
which this application ia made: (4) that the transfer application or proposed transf~ is not made to satisfy the payment of a loan or to fulfill nn
agreement entered into more then ninety (90) days preceding thc day on which the transfer application ia filed with thc Department or to sain or
establish a preference to or for nny creditor or transferor or to dcfroud or injuro any creditor of transferor, (5) that the transfer application may
be withdrawn by cithcr the npplioant or thc licensee with no resultins liability to thc Depertmont.
Applicnnt Name(s) Applicant Signature(s)
TAN LU 6 INC g~ 211 8lp,~ntnrp Pnp_~
· This form Is to be used ~8 the signature page for
· applications not signed in the District Office. I-1 Sole ~ [~orporafJozt
· Reid Instructions on reverse before completing, []
· All signatures must be notarized in accordance with []
laws of the State where signed.
2. FILE NUMBER (If .ny) ' S. UCENSE"rYPE 4. 'r~ONTYP~
~/ - C,,. ~/.'~ ' [] Original ~¥¢rson to Person Transfer
,~ ~.(.,~ ~ cO~.~,t~, [] Exchange [] Premise ~o Preraise Transfer
s. AP~UCN~q'(S) NAME
6. APFq. IGAN'r$ M~UNG ADO~E$S (S~m~ ~am~,.O. ~ cay. state, mp code)
7. P~EMISES I*ZX~GG$ (~ ~tamss. c~y.
below, certittes ann says: (1) H~_She is ~ applic, ant. or one oz ninety (90) days pr,~edin~ the day on which the transfer .
the applicants, or an executive omcer et the applicant application is ~l.ed with the. Depmxment.. (b) to gain or. e.stab!isn a
corporation, named in the foregoing applicatio.n, .d.uly.anthori.zed p~. t~nce to or mr mty creditor or transtem, r, or tc). to aet~un or
to rnnke this application on its beha~f:-C2) th.at he/she nas reaa injure any creditor or transferee (5) that me transtar appdca.tion
the foreRoin8 and .knows the.contents thereoz and that each o.f the amy be withdrawn by either the applicant or the licensee wire no
above statements mercia mane are true: (3) that no ~rson otne~ resu. lting liability to the _Depamnent.
than the applicant or applicants has any direct or indirect interest ! unders .mad that if.l fail to qualify for the licen~se o.r wi. th. draw this
in the applicant or appucant's business to be conducted under the al~iicalion there will ne a service charge et one-lourtn el me
license(s) for which-this application is made: (4) that the transfer h~e~nse fee paid. up to $100.
application or proposed transfer is not made to (n) satisfy the
SOLE OWNS~R
9. Plql~ s ~.u N/~IE (I.aat, fimt, mmda) ~4ATUR~ DATE IGNED
PARTN£RSNIP/MMITED PARTNERSNIP (Signatures of general partners only}
9- PANTN~OI'$ PRINTED N.~M~ 0.a~ tim. mind/) lraNATIANE DATE 81GNED
X
P~sqTNF=N'~ P~INI~D NAk~ (Lam, fimt, miadla) ~k~'qA~Jlq~ DATE ~IGNED
X
X
CORPORATION .,.N*~ \
~0. F~INT~D NAMG ~l~l, tirol mi~lej .
. '1x
11TI.G
I~'S~ecreta.~, r-lAssLSecretar~ nChiefFmancialOfficer I-IAsst. Treasurer
LIMITED LIABILITY COMPANY
11. The limited liabIty company is member-nm OYc~ ONo (Ifno, completeltem#~below)
~2. NAME OF DE~GNATED MANAGEfl. MANAGING MEMBER OR DESIGNATED OFIqCER (L.BI. I~1. ml~V~) ABC I~'f~ (ABC moMy)
13. MEM~ P~J~i i I=J) N~ME (LI~, li/~,/Ttid~) I~ ~
M~R'~ ~ NM (~. t~. m~) I~ I~ ~G~D
X
ABC-211.SiG (~) ~
CERTIFICATE OF ACKNOWLEDGMENT
STATE OF CALIFORNIA )
)
'COUNTY OF SANTA CLARA
On, ir~/! ~'/~ e~,' ,2001, before me, Ann F. KOO, Notary Public,
personally appeared Tan Sung Lu, personally known to me (or proved to me on
the basis of satisfactory evidence) to be the persons whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his authorized capacity, and
that by his signature on the instrument the persons executed the instrument.
WITNESS MY HAND AND OFFICIAL SEAL.
/,~ ~_~. ~'
Notary Public
City Hall
10300 Torre Avenue
CITY OF Cupertino, California 95014
CUPEILTINO Phone (408)777-3312
Fax (408~ 777-3366
OFFICE OF THE CITY MANAGER
SUMMARY
AGENDA ITEM NUMBER ~ AGENDA DATE
Application for Alcoholic Beverage License.
n AC'I(GROUNB
1. Location: 20956 Homestead Rd., Ste. A 1
Type of Business: Restaurant
- Type of License: On-Sale Beer and Wine for Bor~a Fide Public Eating Place
Reason for Application: Person to person transfer
R I*.CCI1MMlZ, NI~A TI f}N
There are no use permit restrictions or zoning restrictions which would prohibit this use, and staff has no
objection to the issuance of the license.
Prepared by: Submitted by:
Ciddy Wordell, City Planner David Knapp, City Manager
G:planning/mis¢/abc/kim suk
Pnnted on Recycled Pa~er ~ ~ ~
Department of Alcoholic Beverage Control State of California
APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S)
ABC -'11 (6~991
TO: Department of Alcoholic Beverage Control File Number: 385295
100 Paseo de San Antonio Receipt Number: 1361932
Room 119 Geographical Code: 4303
San Jose, CA 95113 Copies Mailed Date: February 13, 1002
(408)277- 1200 Issued Date:
DISTRICT SERVING LOCATION: SAN .IOSE
First Owner: KIM IN aUK
Name of Business:
Location of Business: 209S6 HOMESTEAD RD aTE A 1
CUPERTINO, CA 9S014
County: SANTA CLARA
Is premise inside city limits? Yes Census Tract S078.06
Mailing Address:
(If different from
premises address)
Type of license(s): 41 t~
Transferor's license/name: 34091S /MANGEYN ISAAI~ Dropping Partner: Yes__ No
License Type Transaction Type Fee Type Master ~ Date Fee
41 ON-SALE BEER AND PERSON TO PERSON TRANSF NA Y 0 02/13/02 $150.00
41 ON-SALE BEER AND ANNUAL~ NA Y 0 02/13/02 $248.00
41 ON-SALE BEER AND STATE FINGERPRINTS NA N 2 02/13/02 $78.00
Total $476.00
Have you ever been convicted of a felony? No
Have you ever violated any provisions of the Alcoholic Beverage Control Act, or regulations of the
Department pertaining to the Act? No
Explain any "Yes' answer to the above questions on an attachment which shall be deemed part of this application.
Applicant agrees (a) that any manager employed in an on-sale licensed premise will have all the
qualifications of a licensee, and (b) that he will not violate or cause or permit to be violated any of the
provisions of the Alcoholic Beverage Control Act.
STATE OF CALIFORNIA County of SAHTA CLARA Date: February 13, 2002
Under penalty of perjury, each person whose sisnatom appears below, certifies and says: (I) He is an applicant, or ouc of the applicants, or an
cxccutive officer of thc applicant corporation, named in tho foregoing application, duly authorized to make this application on its behalf; (2) that
he has rend the foresoins and knows the contents thereof and that each of the above statements therein made ore trae; (3) that no person other
than the applicant or applicants has any direct or indirect interest in the applicant or applicant's business to be conducted under the license(s) for
whi~:h this application is made: (4) that the transfer application or proponad transfer is not made to satisfy the payment of a loan or to fulfill an
asreement cntcred into more than nJncty (90) days precedins t'he day on which the transfer application is filed with the Department or to snln or
establish a preference to or for any creditor or transferor or to defraud or injure any creditor of transferor, ($) that the transfer application may
be withdrnwn by either the npplicant or the licensee with no resuhins liability to tho Delmflrnent.
Applicant Name(s) Applicant .Signature(s)
KlM IN SUK ~~ ~.~ _~
KlM YOUNG CHANG
County of Santa Clara
Environmental Resources Agency
3tlildillg InspeCliOll/L~lll(I Dcvclopmcllt EiIgillt~(',rillg all(!
Counly Government Center. ,~sl Wing
70 we$1Heddlng SIree:,. 7,11 Floor
San Jose. California 951 I 0
Bldg. InSpec. (408)2.r~-2351 Land Devel. 20f)-2~71 [:AX 27.q-8537
January 11, 2002
Klm Smith, City Clerk
City of Cupertino
10300 Torte Avenue
Cupertino, CA 95014-3255
The attached description and map dated November 29, 2001 of t~rRory
proposed for annexation to the City of Cupertino entitled BYRN~. AVENUE 01-08 is
in accordance with Government Code Section 56757 Co) (2). The boundaries of said
territory are definite and certain. The proposal is in compliance with the Local
Agency Formation Commission's road annexation policies.
Martin D. Marcott
County Surveyor
Attachment
cc: LAFCO Executive Director (w/attachment)
Board of Supervisors: Donald E Gage. Blat,ca Alvarado. Pete McHugh. Jame~ T. Beall Jr.. Liz K~liss
County Executive: Richard Wltte. nberg
EXHIBIT
BYRNE AVE. 01-08
All that certain real property situated in the County of Santa
Clara, State of California, being all of Parcel i as shown upon
that certain.Record of Survey filed in Book 154 of Maps at page
29, Santa Clara County Records, described as follows:
Beginning at the Northwesterly corner of that certain
annexation to the City of Cupertino, California, entitled "Byrne
Ave. 99-09#, on the Westerly line of Byrne Avenue; thence along
the line common'to said annexation and that certain annexation
to said City entitled "Byrne Ave. 99-10", 889"59'45~E 50.00 feet;
thence continue along the COmmOn line of said annexations,
N0°12'05"E 5.81 feet to the Southwesterly corner of said Parcel 1
and the true point of beginning of the herein parcel of land.
Thence from said true point of beginning along the Westerly
line of said Parcel 1, also being the Easterly line Byrne Avenue
and also being the Easterly line of said "Byrne Ave. 99-10"
annexation and also the Easterly line of the"Syrne Ave. 98-12"
annexation, N0~12'05"E 98.83 feet' to the Northwesterly corner of
said Parcel 1; thence along the Northerly line thereof,
S89°59'55"E 80.44 feet to the Northeasterly corner thereof;
thence along the easterly line thereof, 80°12'05'W 98.83 feet to
the Southeasterly corner on the Northerly line of Alcazar Avenue;
thence along the Southerly line of said Parcel 1, also being a
Northerly line of the hereinabaove referred to "Byrne Ave
annexation, N89"59'45"W 80.44 feet to the true point of
beginning.
Containing 0.183 acres, more or less.
Date: Nov. 29, 2001
~ ~-~h~~'*' ~ .~.~.~ "A~c~Z~R
~E~E~D
~ _ .
_. ~ ,, ,, p~~ ,,
; ~.;
~ p~.~E ~oPOSED A~EXA~O~ TO
I
L O C A T IO ~' HAP
B YRNE AVE. O1~
NOT TO ~CALE SCA~E: I"= 40' NOV. 30~ ZOOI
RESOLUTION NO. 02-035
A RESOLUTION OF THE CITY COUNCIl. OF THE CITY OF CUPERTINO
MAKING DETERMINATIONS AND APPROVING THE REORGANIZATION
OF TERRITORY DESIGNATED "BYRNE AVENUE 01-08", PROPERTY
LOCATED ON THE EAST SIDE OF BYRNE AVENUE BETWEEN ALCAZAR
AVENUE AND SAN FERNANDO AVENUE; APPROXIMATELY 0.183 ACRE,
LIMON (APN 357-15-074)
WHEREAS, a petition for the annexation of certain territory to the City of
Cupertino in the County of Santa Clara consisting of 0.183~_ acre on the east side of
Byrne Avenue (APN 357-15-074) has been filed by property owners Timothy and Lilia
Limon; and
WHEREAs, on February 4 2002, the City Council adopted Resolution No. 02-
025 initiating proceedings for annexation of the area designated "Byrne Avenue 01-08";
and
WHEREAS, said territory is ~mlnhabited and ail owners of land included in the
proposal consent to this annexation; and
WHEREAS, Section 56757 of the California Government Code states that the
Local Agency Formation Commission shall not have any authority to review an
annexation to any City in Santa Clara County of unincorporated territory which is within
the urban service area of the city of the annexation if initiated by resolution of the
legislative body and therefore the City Council of the City of Cupertino is now the
conducting authority for said annexation; and
WHEREAS, Go~,ernment Code Section 56837 provides that if a petition for
annexation is signed by all owners of land within the affected territory the City Council
may approve or disapprove the annexation without public hearing; and
WHEREAS, evidence was presented to the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Cupertino as follows:
1. That it is the conducting authority purs~Ar~t to Section 56757 of the Oovernment
Code for the annexation of property designated "Byrne Avenue 01-08", more
particularly described in Exhibit "A";
2. That the following findings are made by the City Council of the City of Cupertino:
a. That said territory is uninhabited and comprises approximately 0.183
Resolution No. 02-035 Page 2
b. That the annexation is consistent w/th the orderly annexation of territory
with the City's urban service area and is consistent with the City policy
of annexing when providing City services.
c. The City Council has completed an initial study and has found that the
annexation of said territory has no si~rnificant impact on the environment,
and previously approved the granting of a Negative Declaration.
d. The City Council on May 21, 1984, enacted an ordinance prezoning
the subject territory to City of Cupertino Pre R1-7.5 zone.
e. Annexation to the City of Cupertino will affect no changes in special
districts.
f. That the territory is within the city urban service area as adopted by the
Local Agency Fol~l~ation Commission.
g. That the annexation is made subject to no terms and conditions.
h. That the County Surveyor has det~,s,ined the bouvd~ries of the pwposed
annexation to be definite and certain, and in compliance with the
-' Commission's road annexation policies. The City shall reimburse the
County for actual costs incurred by the County Surveyor in making this
determination.
i. That the proposed annexation does not create islands or areas in which it
would be difficult to provide municipal services.
j. That the proposed annexation does not split line of assessment of
ownership.
k. That the proposed annexation is consistent with the City's General Plan.
1. That the City has complied with all conditions imposed by the
commission for inclusion of the territory in the Ciys urban service area.
m. That the territory to be annexed is contiguous to existing City limits under
provisions of the Government Code.
3. That said annexation is hereby ordered without election purs~ant to Section 56837
et seq. of the Government Code.
4. That the Clerk of the City Council of the City of Cupertino is directed to give
notice of said annexation as prescribed by law.
Resolution No. 02-035 Page 3
BE IT FURTHER RESOLVED that upon completion of these reorganization
proceedings the territory annexed will be detached from the Santa Clara County Lighting
Service District.
PASSED AND ADOPTED at a regular meeting of the City Council of the City
of Cupertino this 4th day of March 2002, by the following vote:
Vote Members o_._f the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
SENT BY: 8ANTA CLARA COUNTY PLANNINB; 408 279 8537; JAN-25-02 11:t$AU; PABE I
· C~unty of Santa Clara ~~~
£~..mnmenral Resou~e~ ~gency
eulld~g ~onn.ana oevelol~nw, m En~tb~g ami Suweying
7~ wes! Hct,kiifl~ b~L 7~h ~t
. Novembe: 21, 2001
IGm Smith, City Clerk
Cit7 of Cupertino
10300 Torre Avenue
Cupertino, CA 95014-3255
The attached description and map dated September 5, 2001 of territory
proposed for annexation to the City of Cupertino entitled SAN I:I:.RNANTX) COURT
01-O7 is in accordance with Government Code Section 5~7~T (b) (2). The boundaries of
said territory are definite and certain. The proposal is in compliance with the Local
Agenc~ Formation Commission's road annexation policies.
Martin D. lda,cott
County Surveyor
Attachment
cc: LAFCO Executive Director (w/attachment)
Pellt'lt' FaX NQt8 7871 Dsm / .d~~14il~ ~
~"° ~'77 """~'~,G
~Oarc! uf SullcrvL~,urf,: I.~41aid I.'. Oatle. I.~lunc. a AIv'dflulo. I~le bio.! lugh. Jarn~$ T. L~ull Ir., LIZ Knu~.e,
~ENT BY: SANTA CLARA COUNTY PLANNZNO; 408 27g 8537; JAN-25-02 11:15AM; PAGE 2/3
EXHIBIT "A"
AHNKXATXON TO THE CXTY ~ CUPKRTI'NO, CAL~I~i~rX& KNTXTLED:
CT. 01-07
Clara, S~a~e o~ ~XIEo~l~, ~ aXI of Lo~g 54 ~d 55 ~
~ion of LoC 56, aa 8~ u~n t~t ct~ain Mp ~titled "Tcact
No. 2X~, S~ CFo~ ~diviai~ hp ~o. 4" ~lCh ~p wan ~iled
ZeE record In the Office o~ the Rtcoz~r of said co~y ~d State
on ~rll 6, 1942 in ~ok' 7'of hpt at Page 31, nd more
particularXF descried ~ Zoli~:
h~i~ at a ~in~ on t~ Westerly iXne o~ ~ Fezes A~nua
said ~int ~ing on t~ 'Waatezl2 li~ 'of ~at ~rtain ~exa~ion
-T~ce ai~ said '~s~eriy ~ oZ said Road ~-d a~ntion South
65.00
Tho~o al~ a cu~ to t~ r~ght ~v2~ ~ radius or 20 ~eet
throb a centre2 ~e o~ 30*00' ~ arc l~h of ~0.47 ~oet
t~ ~at Weote=xy cor~= of said ~ re~o Ave. 93-01
Nor~rlF lint of t~ S~ Fe~o Co~t 98-02 a~ez&tion Co laid
City, ~v~ a radi~ o~ 20 ~ea~ through a central ~gle of
60'00' ~d arc l~h o~ 20.94
T~o al~ a Mo~cly lint o~ ~aid ~xation ~d the
No~herXy ll~ of ~ Fe~ ~Ur~, West 55.00
~ce alo~ u cu~ ~o the r~gh~ ~vZng a =adtus of ~27.31
thresh a c~cal ~le o~ 4XES0' ~ 6~ X~h of 92.95 ~ee~:
~e loavi~ said ,Hort~rly Xi~ of S~ Fec~do ~ ~d
c~CXnue aXong a Uo~eaacerl2 lXne of said ~ezatXon, N42*O8'E
94.76 feet ~o t~ co~r c~ to ~ts 53, 54 ~d 56 of t~
herei~oro ~nti~d Tz~C No. 211:
T~e loav~ oa~d li~ o~ said ~t~on S37'34'E 22.36
T~e ~rallel wl~ th ~o~=1~ ll~ of Lot 55 of said
S~v~s~on ~ d~st~t ther~r~ NOE~E~y 10.00 feet,
~Xe ~amu~, hat 82.71 ~oet to ~ ~lnt of ~gl~lng.
~ta~n~ng 0.268 o~ ~ acre, ~o or
~N: 357-12-005
~EHT BY: ~ANTA CLARA COUNTY PLANNZNG; 40~ 279 8S37; JAN-2S-O~ tt:16AU; PAGE 3/3
RF. SOLUTION NO. 02-036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
MAKING DETERMINATIONS AND APPROVING THE REORGANIZATION
OF TERRITORY DESIGNATED "SAN FERNANDO COURT 01-07",
PROPERTY LOCATED ON Tl:il~ NORTH SIDE OF SAN FERNANDO COURT
BETWEEN SAN FERNANDO AVENUE AND MCCLELLAN ROAD;
APPROXIMATELY 0.268 ACRE, VISWANADHA (APN 357-12-005)
WHEREAS, a petition for the annexation of certain territory to the City of
Cupertino in the County of Sama Clara consisting of 0.268_+ acre on the north side of San
Fernando Court (APN 357-12-005) has been filed by property owners Sreenivasa and
Alivelu Viswanadha; and
WHEREAS, on Febn~_~ 4, 2002, the City Council adopted Resolution No. 02-
026 initiating proceedings for annexation of the area designated "San Fernando Court 01-
07"; and
WHEREAS, said territory is uninhabited and ail owners of land included in the
proposai consent to this annexation; and
WHEREAS, Section 56757 of the California Government Code states that the
Local Agency Formation Commission shall not have any authority to review an
annexation to any City in Santa Clara County of unincorporated territory which is within
the urban service area of the city of the annexation if initiated by resolution of the
legislative body and therefore the City Council of the City of Cupertino is now the
conducting authority for said annexation; and
WHEREAS, Government Code Section 56837 provides that if a petition for
annexation is signed by ail owners of land within the affected territory the City Council
may approve or disapprove the annexation without public hearing; and
WHEREAS, evidence was presented to the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Cupertino as follows:
1. That it is the conducting authority purs~_~_~_nt to Section 56757 of the Government
Code for the annexation of property designated "San Fernando Court 01-07",
more particularly described in Exhibit "A";
2. That the following findings are made by the City Council of the City of Cupertino:
a. That said territory is uninhabited and comprises approximately 0.245
Resolution No. 02-036 Page 2
b. That the annexation is consistent with the orderly annexation of territory
with the City's urban service area and is consistent with the City policy
of annexing when providing City services.
c. The City Council has. completed an initial study and has found that the
annexation of said territory has no significant impact on the environment,
and previously approved the granting of a Negative Declaration.
d. The City Council on May 21, 1984, enacted an ordinance prezoning
the subject territory to City of Cupertino Pre R1-7.5 zone.
e. Annexation to the City of Cupertino will affect no changes in special
districts.
f. That the territory is within the city urban service area as adopted by the
Local Agency Formation Commission.
g. That the annexation is made subject to no terms and conditions.
h. That the County Surveyor has determined the boundaries of the proposed
annexation to be definite and certain, and in compliance with the
-- Commission's road annexation policies. The City shall reimburse the
County for actual costs incurred by the County Surveyor in making this
determination.
i. That the proposed annexation does not create islands or areas in which it
would be difficult to provide municipal services.
j. That the proposed annexation does not split line of assessment of
ownership.
k. That the proposed annexation is consistent with the City's General Plan.
1. That the City has complied with all conditions imposed by the
commission for inclusion of the territory in the City's urban service area.
m. That the territory to be annexed is contiguous to existing City limits under
pwvisious of the Government Code.
3. That said annexation is hereby ordered without election pursuant to Section 56837
et seq. of the Government Code.
_ 4. That the Clerk of the City Council of the City of Cupertino is directed to give
notice of said annexation as prescribed by law.
Resolution No. 02-036 Page 3
BE IT FURTHER RESOLVED that upon completion of these reorganization
proceedings the territory annexed will be detached from the Santa Clara County Lighting
Service District.
PASSED AND ADOPTED at a regular meeting of the City Council of the City
of Cupertino this 4th day of March 2002, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
RESOLUTION NO. 02-037
A RESOLUTION OF THE CITY COUNCIL OF ~ CITY OF CUPERTINO ADOPTING
THE LOCAL GOVERNMENT RETENTION GUIDELINES ADMINISTERED BY THE
C~,!.I~ORNIA STATE ARCHIVES DIVISION OF THE SECRETARY OF STATE'S OFFICE
AS ~ RECORD RETENTION SCUF. DULE FOR ~ CITY OF CUPERTINO
WHEREAS, on July 19, 1993, the City Council of the City of Cupertino adopted Resolution
No. 8930 establishing a record retention schedule for various depa~hnents in the city based upon the
minimum retention times established by state law at that time; and
WHEREAS, in August 1999 the City Clerk's Association of California prepared a document
titled "Local Government Records Retention Guidelines" which provided a comprehensive list of all
records retention times established by state law; and
WHEREAS, Senate Bill 742 (Brulte) went into effect Janusry 1, 2000, and created a
new Local Government Records Program, to be administered by the California State Archives
for the purpose of e _s~_blishing guidelines for local government records retention and
providing archival support to local agencies in this state. The bill requires the Secretary of
State to establish, publish, update, and maintain on a permanent basis guidelines for local
government records retention, including monitoring and reviewing changes in state laws and
administrative regulations that pertain to said records retention.
WHEREAS, the City of Cupertino wishes to update its retention schedule to more accurately
· ~' reflect the current retention requirements of state law;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino
hereby takes the following action:
I. Rescind Resolution No. 8930
2. Incorporate by reference the Local Government Records Retention Guidelines, and
any amendments to it, which is maintained by the California State Archives
(Attachment A).
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino
this 4a day of Mareh, 2002, by the following vote:
Vote Members of the CiW Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
LOCAL GOVERNMENT
RECORDS RETENTION
GUIDELINES
August 1999
City Clerks' Association of California
Pr®publication Edition- First Printing
LOCAL GOVERNMENT
RECORDS RETENTION
GUIDELINES
August 1999
City Clerks' Association of California
Prepublication Edition - First Printing
ISBN 0-7562-4097-2
Published by ArchiveBuilders.com
Local Government
Records Retention Guidelines
'Sections
Section Title Page
Sections ......................................................................................... A-1
Preface to the Prepublication Edition .............................................. B-1
Disclaimer ....................................................................................... C-1
Classifications ................................................................................ D-1
Index .............................................................................................. E-1
Legend ........................................................................................... F-1
Citations ......................................................................................... G-1
Administration ................................................................................. 1-1
Development .................................................................................. 2-1
Finance .......................................................................................... 3-1
Public Safety ....................... ~ ....................... 4-1
Public Works .................................................................................. 5-1
Transportation ................................................................................ 6-1
Calif~nia Recorcl~ Retention Guidelines PrepubllcaUon Edition Page A- 1 "'
Preface to the Prepublication Edition
Mar~'~ 15, 2000
Steve Gilheany
Archive Builders
SteveGilhesny~ArchiveBuliders.com
Dear Steve:
Thank you for your offer of assistance to the City Clerks Association of California with respect to the Local
Government Records Retention Guidelines developed by a Committee of our organization and endorsed by the
Secretary of State. As you know the Guidelines were approved by the state legislature as Senate Sill 742 in the
1998-99 Session.
The Guidelines will be published by the State Archivist and maintained by · member of their staff as required by
SB 742. However, they are not prepared to publish it as a paper document or online until late Spring or early
Summer, 2000. It will significantly -_~ist our membership if the Guidelines can be converted to a PDF format
Prepublication Edition and made available through the City Clerks Association of California (CCAC) and the
League of California Cities (LCC) web sites as soon as possible. Once the PDF format Guidelines are on the
Intamat at these sites, the Guidelines can be downloaded with a single mouse click and then printed in their
entirety with just one more mouse dick. The Guidelines are already in use by a number of cities throughout
California.
When received, I will attach them to an email to the CCAC's webmestar and LCC's webmaster and include your
directions as to how to download and print the Guidelines for free, as well as a method to order a printed version
at cost. When the State does come online, we will discontinue publication on our web site and point to the state's
page since they will be updating and maintaining the Guidelines.
This is your authorization to proceed with the conversion and to maintain the Prepublication Edition of the
Guidelines at http:l/www.ArchivaBuiiders.com, available for free downloading and printing or for ordering a printed
copy at cost when the instructions appear at the site, for six (6) months subject to availability through the State of
California. After six (6) month the Prepublication Edition can only be made available for archival purposes, and
then only with a reference to the most current version of the Guidelines. In this way, we can assure that our
membership receives and has access to the most recent version.
Thank you again for your generous offer of assistance.
Sincerely, -
Mary E. Wirtes, CMC/AAE
Chair, CCAC Committee on Records Guidelines
President, CC, AC Southern Division
California Records Retention Guidelines Prepoblicab~ Edition Page B - 1
Disclaimer
Local Government Retention Schedule Guidelines
The guidelines as enclosed have been endorsed by resolution of the General Assembly of the League of
California CRies, and by the City Clerks Association of California. They represent extensive research as to the
minimum legal requirements for the retention of local govemmant records and do not reflect the administrative,
operational, financial or historical needs of the jurisdiction. It Is ~b-ongly recommended that Gities consult with
legal counsel when formuiatlng their retention schedules so es to best meet their particular needs.
The committee's research was as complete as possible and reviewed by many legal officers but may not include
even/record series pertinent to local government. The guidelines are just that and ara fluid, very much subject to
additions and updates which will be coordinated through the office of the State Archivist under the Secretan/of
State.
Reference to retention periods, unless otherwise Indicated, refers to the current year plus the years shown. For
example, Cu + 2 refers to the Current year plus two, or 1998 plus years 1997 and 1996.
Califomie Records Retention Guidelines Prepuhlic~qion Edition Page C - 1
CALIFORNIA STATE RECORDS RETENTION CLASSIFICATIONS
._ LOCAL GOVERNMENT AGENCIES
August '1999
[ADMINISTRA~ON pUBLIC SAFETY1
Audit Animel Control*
Community Services Emergency Management
Elections Fire Safety
General Subject Administration
Grants Personnel
Human Resources Property
Information Services Reports
Legal/Legislative Hazardous Materials
Municipal Clerk Health & Welfare
Policies & Procedures Law Enforcement
Public Information Administration
Public Financing Authority Investigations
Risk Management Patrol
Services
EW.
Administration ~UB~IC.; WORK~
Building
Code Enforcement Parks
Engineering Sanitation/Solid Waste/
Environmental Quality Wastewater
Housing Streets/Alleys
Municipal Facilities Utilities
Planning Water
Property
Redevelopment
~FINANCE~ }~NSPORTAT]ON
Accounting Administration
Administrative Services Airport
Fixed Assets Ground Transportation
License Harbor
Payroll
Purchasing
Reports
Treasurer
*Anticipate will be addressed by County Officials
California Red.ds Retention Guidelines Pmpublication Edition Page D
CALIFORNIA RECORDS RETENTION GUIDELINES
INDEX
Abandoned Vehiclss Development 4
Abandonment Development 8
Abandonments/Vacations Public Works 3
Accident Reports - City Assets Admlnlatmtion 10
Accounting/Cash Reconciliations Public Safety 5
Accounts Payable Finance 1
Accounts RecMvebla Finance 1
Aoquioltlon/Dlapoaltion Development 8
Adjustments Finance 2
Administration - General Subject Adminlatmtion 4
Administration - Public Financing Authority Admlnlatration 10
Admini~;.-a~;ve/Intemal Public Safety 5
Affidavit Index Adminild;mtion 1
Agenda Reports (Master, Subject Fllea) Admini~;,-~tlon 8
Agendas AdmlnlatmUon 8
Agendas, Board Public Works
Agreements Transportation 1
Air Quality Development
Airport Certification Traneportation 2
Airport Noiss Monitoring and Complaint Transportation 2
Alarm Records Public Safety 5
Annexation Cass Filss Development 8
Annual Financial Report Admini~b~.tlon 1
Apperatos/Vehicla Public ~ty 2
Appeals, Civil Admini~,.tion 8
Applications - Aircraft Storage Tmnaportstton 1
Applications'- Parking Transportation 1
Applicetiona - Slip Rentsla Transportation 1
Applications - Special Events Transportation t
Applications Finance 1
Applications, Absentee Ballots Admini,,'u a~;on t
Applications, Boards, Commlssion~, Commlttsse Admini~t~ation 8
Appraisals Development 8
Acqulaltion/Dlapoeltion Development 8
Arrest/Conviction Public Safety g
Articles of Incorporation Adminlatration 8
Asbestos Development 5
Assessment Districts Admin;i;,-;-tion 9
Asssemnent District. Finance 1
Asset Forfeiture - Inve~tigations/Procaedinge Case File Public Safety
Asset Forfeiture - Notiflcetiona - Public Safety 6
Assisted, Challenged Voters LIst Administration 1
Audits Finance 3
Auto for Hire Transportation
Ballots Admin;..~,.~;on t
Ballots - Pap. 218 AdmlniMretion 1
Bank Reconclllatione Finecco 1
Bank Statements Flnecce 3
Benchmark Data Development 1
Benefit Plan Claims Adminlatration 5
Benefit Plan Enrollment, Denlad AdmlnlMration 5
Bida& Pmpossla (Unsuccessful) Development I
California Recoils Retention Guidelines Pmpublication Edition Page E - 1 ~
INDEX
Bids, RFQ's, RFP's Finance 3
Billing Records Finance
Billing/Customer Records Public Works 6
Biographlee Administration 4
Blueprints, Bpeclficetione Development 4
Bond, Personnel Fidelity Administration 5
Bonds - Administration Finance 4
Bonds - Security Development 1
Bonds - Development Development 1
Bonds - Account Statements Finance 4
Bonds - Bonds and Coupons Finance 4
Bonds Administration 1
Bonds Development 6
Bonds, Insurance Admin;~.,~ion 10
Books, Fire Code Public Safety 2
Brochures, publications, newsletter, bulletins Admin;~t~-~;on 10
Budget adjustments, joumel entries Finance 1
Budget Operating (copies) Administration 1
Budget Operating (copies) Finance 1
Budget Administration 1
Budget, Accounting Finance 1
Budget, Adopted Finance 2
Budget, Proposed Finance 2
Bueinees License Finance 2
Calendar Admlnlatmtion 2
Calendar, City Administration 10
California Environmental Quality Act (CEQA) Development 6
._ Canvass Administration 2
Capital Improvement Projects Development 5
Capital Improvements, Construction Development 7
Cards - Dispatch Public Safety 13
Cards - Field Interview Public Safety 13
Case Books, Investigative Public Safety 6
Case Files - Homicide Investigator's File Public Safety 6
Case Files. Narcotics (No arrest, Narcotics Cases) Public Safety 6
Case Files - Officer involved Shootings Public Safety 6
Case Flies Development 4
Case Flies, Planning and Zoning Development 7
Case Log Administration 8
Case Records - (High Profile) Administration 8
Case Records - (Routine) Administration 8
Certificates (Building) Development 4
Certiflcetss (Planning) Development 7
Certiflcetss of Election Administration 2
Charter. Amendments/Measures Adminlatration
Checke Finance 1
Chemicals/Film Inventoriee Public Safety 14
Citations - t t 357(e), Juvenile Public Befety 13
Citations - 11357b H&S, 11357c H&$, Public Safety 13
11360b H&$ Violations
Citations. California Vehicle Code Infractions (Duplicates) Public Safety 13
Citations - Cite and Release Public Safety 13
Citations. Perking/Traffic, Duplicates Public Safety 13
Citations - Transmittals Public Safety 13
Claim Files Public Safety 5
_, Claims, Damage Administration 10
California Records Retention Guidelines Prapublicetion Edition2 Page E - 2 "
INDEX
Classifications and Appointments Administration 4
Closures Public Works 3
Code Boolm Development t
Collsutiona/i. andflll Public Worlm 2
Community Development Block Grant and Adminl~ration 4
Urban Development
Community Services - Library Adminlat, etlon 1
Community Services - Plaques Administration I I
Community Services -Sporta Organization Admini~tration 1
Congestion Management Development 6
Connection Records Public Work. ' 6
ConMruction (Approved) Development 4
Construction Tracking, Dally Development 5
Contractor Development 1
Contrnota end Agresmenta- Exol. Capital Improvement AdmlnlMration 8
Contracts and Agreement"- Incl. Capital Improvement AdmlnlMration 8
Correspondence Admin&t.-~-t;on 4
Correspondence Development 1
Court - Daily Schedule Public Safety 6
Court - Sign-In Logs Public Safety 6
Court - Tracking 8yetem Records Public Safety 6
Cd[ne - Felony Crimes With Or Without Arrest. Public Safety 9
Crime - Misdemeanor/Infractions Public Safety t0
Crime- Supplemental, Felony Capital Crimes, Public Safety t0
Crimes Punishable by Death, Ufa Imprisonment
Deeds & Promissory Notes Development 8
Deferred Compensation Finance 3
Department Manuel Public Safety S
Deposits, Receipts Finance 1
Des,t. uction - Guns Public Safety 10
Destruction - Narcotics Public Safety 10
Development (includes CDBG) Development 2
Development Agreement" Development 1
Development Conditions Development 1
Development Standards Development 1
Disposition of ArroM/Court Action Public Safety 10
Drawings, Project Plan Development 1,
Drawings, Traffic Control Plan Development S
Eacement", D~dicetions, Rlght"-of-Way Public Work. 3
Employee Handbook Admini~'u-&t;on S
Employee Programs AdnllnlMrntlon 5
Employee Rights Admlniotratlon 5
Employee Time Sheets Finance 2
Environmental Review Development 6
Equipment - Communication - Public Safety S
Equipment - Inventory Public Safety 5
Equipment - Inventory/~lgn-out Cnrd~- Photo Lab Public 8nfety 14
Equipment - Operatlon~ FII# - Pho;o Lab Public Safety 14
Equipment - Radio Logs (CommunioMion) Public 8nfnty 13
Evidence, Disposition Forms Public Safety 6
Exposure - Pemonnel Public Safety 2
Facilities (Senltation/~olld Westo/WmRewat"r) Public Wortm 2
Facilities (Utilities) Public Works 6
Facility Rentali/Uee Development 7
Fair Polltlcel Praoticei - Admlnl,~ration, 8t"t"ment. Admlniotration 2
Fair Polificel Practices. Campaign disuioeura, elected AdminiMmtlon 2
California Records Retention Guidelines Prapubllcatlon Edition3 Page E - 3 ~'
INDEX
Fair Political Pmcticec - Campaign disclosure, not elected Administration 2
Fair Political Practices - Campaign disclosure, unsuccessful Administration 2
Fair Political Practices - Candidate Statements Administration 2
Fair Political Practices -Hiatory Administration 2
Fair Political Prectic# - Statement of Economic Interest, Administration 2
Ebctsd
Fair Political Practices. Statement of Economic Interest, Admin;.ba:;on
not elected
Falee Alarm (Duplicate) Public $~fety t0
Federal and State Administration 4
Fisld Books Public Works 3
Field, Non-fire end Logs Public Safaty 3
Financial, Annual Finance 3
Financial Records - Grants Administration 4
Financial Records, Public Financial Authority Adminlatrmion '10
Fingerprint - Applicants Flies Public Safety 6
Fingerprint - Inked/Palm Cards Public ~afety 6
Fingerprint - Records Lltente Public Safety 7
Fingerprint - Suspect, Adult/Juvenile Public S~fety 7
Fire, Non-arson and logs Public Safety 3
Flood CoNtrol - Drainage Facilitiee Public Works
Flood Control - Flood Zones Public Works 6
Flood Control. Insurance Programs Public Works 6
Flood Control. Polices/Procedures Public Works 6
Flood Control '. Roport~atudlee Public Works
Flood Control Development 5
Flood Records Development 7
Fmnchleea Development 1
Fueling Transportation 1
Gas & Electric Rates Public Works 6
General Administrative Administration 10
General Orders Public Safety 13
General Orders, PolicieeJProcadures Public Safety 2
General Plan Amendments. Approved Development 7
General Plan Amendments - Denied Development 7
General Plan and Elements Development 7
General Subject Files Development 1
Goals & Objectives Administration 4
Grants - Parka (refer to Admln.) Public Works 1
Grants. $treatJAJlays (see Admln.) Public Works 3
Grants - Water (ese Admin.) Public Works 7
Grants, Community/Urban Development (includee CDBG) Development 2
Grievance Filee Public Safety t4
Guns, Dealers Record of Sale Public Safety 7
H,,--rdoua Waste Dlapo#l - Public S~,;~,ty 4
H---,,,dous Waste Disposal Transportation 1
Hearing or Review Admlnl~zotlon
Historic Praservltion Inventory Devalop,,,snt 2
History, Sanltstion Public Works 2
Hourly Employees Administration
Immigrant Admlnlabat;on 5
Incident Fllee Development 2
fncident Reports Administration 10
Incident Public ~4fety 2
Incinaretion Plants, 81udge Public Works 2
Incinerator Operations, Tm.~,,,ant Plant Public Works 2
Califomi~ Records Retention Guidelines PrepublicatJon Edition4 Page E - 4
INDEX
Index, Attomey Ca~e Administration 8
Infomlant Files Public Safety 7
Inspection Development 4
Inspection, Runwey TranipMtation 2
Inspection, Safety Self Transportation 2
Inspections, Fire Prevention Public Safety 2
Insurance, ACCEL JT Powers Agreement Administration tt
Insurance, Certificates Administration 11
Insurance, Liability/Property Administration 11
Insurance, Workers Compensation Administration 11
Intemet, World Wide Web Administration 7
Interpretations Development 7
Intersection Records Public Work. 3
Inventory Finance 2
Inventory, Equipment Paris & Supplies Transportation 1
Inventory, Equipment & Supplies Public Safety 2& 5
Inventory, Equipment- Parlm PuMic Works 1
Inventory, Equipment - Water Public Works 7
Inventory, Information Systems Admin;~t,-~-tion 7
Inventory, Records Administration 9
Inventory, Traffic Control Device Public Works
Inventory, Vehicle Ownership end Title Transportation 1
Investigations - Background Public Safety 15
Investigations - Background Hired Public S~fety 15
Investigations - Notifications Public Safety 6
Investigations, Evidence Arson. Administration Public Safety 2
Investigations, Evidence Arson. Reports Public Safety
Investment Transactions Finance 3
Invoices Finance 1
Jail - Dally Logs Public Safety 7
Jail - Inmate Record Public Safety 7
Jail - Inspection Flies Public Safety 7
Jail - Surveys Public Safety 7
Journals - Utility Billing Finance 1
Journals, Fire Station Public Safety 2
Labor Distribution Finance 3
Land Uses, non-conforming Development 2
Landscape - Parks Public Works 1
Landscaping - Stmets/Nieys Public Works 3
Ledger, General - Voucher Finance 1
Legal Adve~elng Administration g
Licensee * Bicycle Public Safety 7
Licenses - Bingo, Mace Public S. fety 7
Licenses - Business License Review Boerd - Public SIKaty 7
Administrative Files
Licensee - Duplicate (Pink), Sacondhand Dealer, Public Safety 8
Pawn Brokers
Licensee, Permits Transportation 1
Liens & Releases - Recorded Dsvslop,,,s.tt 4
Liens & Releases - SuppMting Development 4
Lighting Public Wod~ 3
Lobbyist Rogietmtion Administration
Locations Public Works 7
Logs Development 5
Logs - Administration Csvslop,,J.-tt 2
California Records Retention Guidelines Pmpublication Editions Psge E - S
INDEX
.Logs - Auto Theft Public Sldety 8
Logs - Cass Aiclgnmant " Public Safety 8
Logs - Code Enforcement Development 5
Logs - Dally, Activity Public Safety 8
Logs - Dally, Officer Public Safety 8
Logs - Dally, Report Summa/y Public Safoty 8
Logs - Investigative (Pre-AiTest) Public Safety 8
Logs - Juvenile Detention Public Safety B
Logs - Property Co,,;,,,; Public Safety 8
Logs - Rap Sheet Public Safety 8
Logs. Subpoena Public Safety 8
Logs, Attomey Sawice Riqusst Administration 9
Logs, Fire Equipment/Gear Public Safety 2
Lot Split Cases Development 8
Maintenance end Operations Tranepartstlon 1
Maintonanoe and Operations - Municipal Facilities Development 7
Maintenance end Operations - Parks Public Works 1
Msintenenca and Operations - Public Works 2
Sanitetion/~olid Wsste/Weaiswet~r
Maintenance end Operations. Sawica Public Works 7
Maintenance end Operations - 8tr~Gt~,4Jleys Public Works 3
Maintenance end Operations. Well & Pumping Public Works 7
Maintenance, FAA Transportation 2
Management Reports Administration 10
Maps & Pie Development 2
Maps - Parks Public Work. 1
Maps - Strsst~AJiey~ Public Work. 4
-- Mmpi. Water Public Works 7
Mepe, City Boundary Development 8
MIps, Plane, Drawings, Exhibits, Photos Development 8
Maps, PrecincteNoter J~fGRnBtiofl Admini&t..lion 3
Maps, Septic Tank Public Works 2
Ma.tar Plans - Strsste/AJley~ Public Work~ 3
Master Plans - Water Public Work~ 7
Master Plans, Annual Development 2
Media Relations Administration 10
Medical Leave Administration 5
Medical - Personnel Public ~ofsty 2
Meter Operations Public Works 7
Miter Reading Finance 3
Minutes Admini~,&;;on 9
Minutes, Board Public Works 1
Mot. or Vehicle Pulls (DMV) Administration 6
Municipal Code ~dminletretJon 9
Mutual Nd, Stmtoglc Plane _ Public S~fety 1
Negotiation Administration S
Network Information Systems (LANAYAN) Administration 7
Nomination Papers Administration 3
Non.Criminai Occurrancee Public Safety 10
Non-eatery Employoes Administration 6
Notices, Meeting Admini~,.;;on 9
Notifications end Publication. Administration 3
Oaths of Office Administration 3
Opinions Administration 9
Ordinances Adminisbltion 9
._ Parldoe & Special Events Fiia Public Safety 16
California Records Retention Guidcllne~ Prepuf, li; lion Edition6 Page E - 6 '
INDEX
Parking - Lots Public Works 4
Parking - Regulations Public Works 4
Petrol Requests (Conlspondence) Public Safety 13
Pawn Blips/Tickets Public Safety 8
Permits - Alcoholic Beverage Control License Public Sif~ty 15
Permits. Concealed Weapons Public Safety 15
Permits. National Pollutant Discharge Elimination Public Works 7
System (NPDE$)
Permits - Others Public Works 7
Permits Development 4
Permits Public Works 4
Permits, Construction Development 2
Permits, Encroachment Public Works 4
Permits Hazardous Metedala Storage Public 8afcty 4
Permits Improvement Public Work~ 4
Permha Other Development 2
Permits Oversize Load PubllcWorkl 4
Permits Parking Public Works 4
Permits Paving Public Works 4
Permits Uniform Firs Coda Public Safety 2
Permit. Use (Tempormy) Public Works 4
PER$ Employee Deduction Reports Finance 2
PERS, Social Security, 8SI Administration 8
Personnel Records (copies) Administration 6
Peet Control Development 6
Petitions. Elections Administration 3
Petitions. LegaULegislative Administration
Photographs - Dally Report (Nogativ#) Public Sar&fy 8
Photographs - Inmates (Negatives) Public Safety 8
Photogmpha - Negative Log Public Safety 15
Photographs. Negetivse, Mist. Public 8arMy 15
Photogmpha. Personnel Public Safety ' 15
Photographa Development
Photographs. Parks Public Works 1
Photographs - Streets/Allays Public Works 4
Photographs, Negatives, Film Adminiw~,i0on 1
Plans, Capital Improvement, Projects Public Works 4
Plans, Proposed Public Works 1
Policies & Procedures, Departmental Administration 4
Policies and Procedures. Naming and numbering Public Works 4
Policies and Procedursa - Speed Limits Public Works 4
Pollcise and Procedures- Parks 'Public Works 1
Policies and Pmcedurae - WMer Public Works 7
Policy, CouncWProclametione Administration 10
Prscinet Records - Administration 3
Press Releases Public Safety 15
Press, Vldou Programs (Community Relations) Public Safety 15
Program Flies and Dirsct~d# Admini~;~atlon 8
Pmgrsms- Federal Aid Urban Public Works 5
Programs - Traffic Safety Public: Works 5
Programs Development 6
Programs, Household Hazardous Waste Public Safety 4
Projects, Not Completed or Denied Development 3
Promotional Marketing - Eton~l, Internal AdminiltTltion 4
Property Flies Public 8afMy 15
Property Original Public Safety 10
California Record8 Retention Guidelines Prapublication Edition7 Page E - 7 ':
INDEX
Property, Pawn Broker/Secondhand Public Safety 15
Public Records Request ! Administration 9
Radar Calibration Records Public Safety 13
Railroad Right-of-way Public Works 1
Range Inventory Public Safety 10
Rates - Sanitation/Solid Waste/Wastewater Public Works 2
Rates - Water Public Works 7
Reclamation Public Worke 8
Records Management Disposition Certification Administration ¶ 0
Records Management Administration 10
Records Retention Administration 9
Recruitment Administration 6
Recycling Programs Public Works 2
Redevelopment Development 6
Register Finance 2
Registers, Transient Vessel Reservation Transportation 3
Registration Files, Arson, Sex and Narcotics Public Safety 9
Regulations Development 5
Regulations Public Works 2
Relocation Flies Development 8
Report, Accident (Copies) Transportation 2
Reports - Accident and Incident (Aircraft) Transportation 2
Reports. Accident Public Safety 13
Reports. Accident Public Works 1
Reports. Activity Public Safety 5
Reports. Airport Operational (Adminti~,tive) Transportation 3
Reports. Airport Operational (Regulatory) Transportation 2
Reports - Audit Administration 1
Reports. Bridges & Overpasses Public Works 5
Reports - Chemical Emissions Public Safety 5
Reports - Conservation Public Works 7
Reports - Consumption Public Works 7
Reports - Corrosion Control Public Works 8
Reports - Dealer of Gun Sales, Duplicate Public Safety 15
Reports. Departmental Administration 4
Reports. Discharge Monitoring Public Works 8
Reports - Drinking Water Corrections Public Works 8
Reports. Federal and State Tax Finance 3
Reports - Human Resources Administration 6
Reports. Hydrograph Public Worke 8
Reports - Inspection Public Works 5
Reports - Lead Service Line Public Works 8
Reports. NOTAM (Notice to Airmen) Finance 3
Reports. NOTAM (Notice to Airmen) Transportation 3
Reports. Others _ Public Works 1
Reports. Public Education Public Works 8
Reports. Quality Parameters Public Works 8
Reports - Sanitary Surveys Public Works 8
Reports - Source Water Public Works 8
Reports - Staff Adminlatrstion 4
Reports. State Certification Public Works 8
Reports - Studies (Sanitation/Solid Waste/Waetewater) Public Works 3
Reports - Studies Public Works 1
Reports - Studies Public Works 5
Reports - Survey Response Flies Public Safety S
Reports - Tonnage Public Works 3
California Records Retention Guidelines Prapublir~tion Editions Page E - 8
INDEX
Reports * Traffic Collision Fatalities Public Safety 14
Reports - Traffic Count Public Works 5
Reports - Variances, Water System Public Works 9
Reports - Vehicle Accident Public Works 5
Reports - Well Level Public Works
Reports Development 3
Reports Public Safety 11
Reports, Federal and State - Code Enforcement Development
Reporte/Studise Public Works 4
Requisitions - Purchase Orders Finance 3
Requisitions - 8torso Finance 3
Research Project Flies Public $1fety 11
Resolutions Admini,,;, ,,-'-'on 9
Resolutions, Board Public Works 1
Restraining Orders, Emergency Protective Orders, Public Safety 15
Temporary Re~t,-&lnlng Orders, Legal Stipulations,
Orders After Hearing
Reviews, Internal/External Periodic Administration 1
Risk Management Reports Administration 1
Roster of Votara Administration 3
Rosters (Divisloncl) Public Safety 16
Routes, School Bus & Truck Public Works
Safety Employees Administration 6
Salary Records Fincnce 2
Schedules - Dally Public Safety 16
Schedules - Municipal Clerk Administration 9
Schedules - Witch Aseignmcnt/Tlmckseping Records Public Safety 18
Schedules, Class & Events Public Works 1
Se,led - Adult Found Factually Innocent Public Safety 12
Sseled- Juvenile Public Safety 12
Seismic Retrofit Program Development 3
Signagc Public Works 5
Signs (Temporary) Development 4
Slip Rental Index Transportation 3
Slip Rental Pennite Transportation 3
Slip Rental Waiting List Transportation
Soft Development 6
Soil Reports Development 6
Sources Public Worlm 9
Speaker Requests Public Safety 16
Special Di,bicta Development 5
Special Projects Admini~bltion 4
State Controller Finance 3
Statistical (Cdme Analysis) Public Safety 11
Steticticel (UCR), Uniform Cdme Reports _ Public Safety 11
Street Names and House Numbers Development 3
Street/Alley (Abendonmont] Vacation) Development
8tudlse, Special Projects & Ar#s Development
Subpoenas (Duplicate) Public Safety t2
Support Services Administration 4
Surplus Property - Auction Finance 2
Surplus Property- Disposal Finance 2
Suweyor Field Not# Public Works 8
Surveys Development 3
Surveys and Studies AdmloiMrotion 7
Surveys, Water System sanltew Public Works 9
California Recmrds Retention Guidelines Prepublkmtlon Edition9 Page E - g
INDEX
Tapes - Audio, Telephone and Radio Communications Public Safety 12
Tapes - Audio, Video ~ Administration 9
Tapes - Surveillance/Security Video (Jail) ' Public Safety 12
Tapes Information Systems Administration 7
Taxes Receivable Finance 1
Tests - Bacteriological Analysis Public Works g
Tests - Chemical Analyaia Public WoWs 9
Teats - Quality Public Works g
Testa, Deneitometer Results (Photo Lab) Public Safety t6
Traffic Signals Development 5
Traffic Signals Public Works 5
Training - Bulletins Public Safety 16
Training - Event Files Public Safety 16
Training - Lesson Plans, Range Public Safety t6
Training Materials Public Safety 4
Training - Personnel Public Safety 2
Training - Personnel (by name) Public Safety 16
Training - Schedules, Range Public Safety 16
Training Re~orde - Non-~ Administration 7
Training Records - Personnel (by name) AdminlMration 7
Training Records - Safety Administration 7
Travel Records Administration 4
Underground Public Works 6
Underground Storage Tank- Public Safety 4
Maintenance and Operations
Underground Storage Tank - Compliance Public Safety 4
Uniform Vouchers (by name) Public Safety t4
Unsuccessful Grants Admini&;,-.~;:on 5
USS of Force Supervisory Review Flies Public Safety 12
Utility Rebates Finance 3
Valve Main Records Public Works 9
Vehicle Assignment Transportation 2
Vehicle Ownership & Title Finance 2
Vehicle - Assignment Reports Public Safety t4
Vehicle - Down Reports Public Safety 14
Vehicle Mileage Reimbursement Rates Administration 7
Vehicle - Repossession/Privets Impounds Public Safety t4
Vehicle - Service Schedules Public Safety 14
Vendor RegiMer Finance 3
Vests, Bulletproof Letters Public Safety t4
Violations' Drinking Water Public WoWs 9
Violations, Building, Property & Zoning Development 5
Volunteer Card Files Public Safety 16
Voter Affidavits Administration 3
Voter Registration Signature Copy _ Administration 3
Warrant Register Finance 1
Warrants - Felony Public Safety 12
Warrants - Mi~clemeanor Criminal Public Safety 12
Warrants - PaWing Public Safety t4
Wanlnts - Served Public Safety 13
Warrants - Traffic Public Safety 14
Warrants - Unserved (Local) Public Safety 13
Weapons, Database Public Safety 14
Weed .Abatement Public Safety 3
Weigh Scales Public WMks
Workers Compensation Administration I
California Records Retention Guidelines PmpublicaUon Edi~10 Page E - 10 ~
LEGEND
Records Retention
· AC = Active
AD = Adoption
AU -- Audit
CL = Closed/Completion
CU = Current Year
D.O.B. = Date of Birth
E = Election
L -- Life
P -- Permanent
S = Supersede
T- - Termination
California Records ~n Guidelines Pr~DLJLI~- ~1 Edition Page F - 1 ':
CITATIONS
B&P - Business and Professions H&S - Health & Safety
CAC - California Administrative CodeHUD - Housing and Urban
Development
CCP - Code of Civil Procedure OSHA- Occupational Safety &
Health Act
CCR- Code of California Regulations PC - Penal Code
CEQA- California Environmental POST - Police Officers Standards
Quality Act Training
CFR- Code of Federal Regulations UFC - Uniform Fire Code
EC - Election Code USC - United States Code
FMLA- Family & Medical Leave Act, WIC - Welfare & Institutions Code
1993
GC - Government Code -
California RecoMs Retention Guideanes Pmp,,hlic~tion Edition Page G - 1 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
Final, August 1999
California City Clerk's Association
· , ...,.~:,-i.,~h.:i-~?;:~...~/.i~. , ...= .=:..,-~,~... .... .. ,~,~::;..~..~ .~:..~-~-.~.;.-. '.q-.: .
Record 8erle~ Tltla:.~.~,:...~:.:.~:...~.:~,,:::~Retention,,.., ?:.~....Cltation~::~-.~..:~ ~. ~....: . .. · .:.... . Descriptor .
AUDIT
Annual Financial Report CL + 2 GC34090 Independent auditor analysis
Bonds CL + 10 GC34090; Final bond documentation
CCP 337.5
Budget P GC34090 Annual operating budget approved by
Legislative'Body
Budget Operating S GC34090 Departmental Reference
(copies)
Hearing or Review AU + 2 GC34090; Documentation created and or received in
OMB A-128 connection with an audit hearing or review
Reports AU + 4 GC34090; Internal and/or axtemal
OMB A-128
Reviews, CU GC34090; Dally, weekly, monthly, quarterly or other
Internal/External GC6250 summary, review, evaluation, log, list,
Periodic statistics, except a report
COMMUNITY SERVICES
Ubrariee CU + 2 GC 34090 Books, art, gifts, donations, exhibits,
theatre, music, special events, etc.
Plaques P Historic value
Sports Organization S + 2
ELECTIONS
Affidavit Index CL + 5 EC 17001
Applications, Abeentaa E + .5 EC 17505; From date of election
Ballots and Envelopes EC 17302
Assisted, Challenged E + .5 EC 17304 - From date of election
Voters List
Ballots E + .5 EC 17302 From date of election; ballots submitted to
precinc~/City Clerk that were not used -
unless contested (EC 17302(c)) retention by
court order
Ballots P Califomle Property related fees (Assessment Ballot
Prop. 2t8 (A-,,~s:,.,.4 Constitution proceeding)
DisMcts) Art. XIII
Califomia Records Retention Guidelines Prepublicat]on Edition Page 1 - 1 ':
CALIFORNIA RECORDS RETENTION GUIDELINES
'- Administration
Final, August 1999
California City Clerk's Association
I Recmd aerie, Title .." -: ..... 'Rete~0~:": .?;~i,:~m~':;?.:.:: i.::~¥ :'.-'...i;~":''. ...' Descriptor
Calendar E + 2 GC 34090
Canvass P GC 22932; Notifications and Publication of Election;
EC 17130; Reco~a used to compile final election
EC 2653 results, including tally sheets, voting
machine tabulation, datailed breakdown
of results; special election results
Certificates of Election T + 4 GC 81009(a) Certificates of election; Original reports
(d) and statements
Charter P GC34458- Chapter designations by Secretary of
Amendments/ 60; State following adoption of voters
Measures GC34090
Fair Political Practices
Administration/ CU + 5 FPPC Opinions
Campaign
Statements and
Conflict of Interest
Campaign P GC81009(b) FPPC Filings
disclosure, Elected (g)
Campaign E + 5 GC81009(b) FPPC Filings
disclosure,
Not Elected
Campaign E + 7 GC81009 FPPC Filings
disclosure -
Unsuccessful
(all other committees)
Candidate E + 4 - Sample ballot retained permanently.
Statements
History P GC 34090 History of elections, sample ballots,
certificates of destruction, other
resolutions re: elections
Statement of T + 7 GC 81009(e) FPPC Filings
economic interest-
Elected Officials
California Records Retention Guidelines Prepublication Edition Page 1 - 2
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
Final, August 1999
California City Clerk's Association
I' Record Serl#.T]tlei::~;~;Relention~CitatlolT~:.~::~,.,~:.~.:.....::.- ............... :.. · · Descriptor ·
I
Statement of E + 5 GC 81009(b) FPPC Filings
economic Interest-
Not Elected
Lobbyist Registration P EC 81009(b) Statements
Maps, Precincts/Voter E + 2 GC 34090;
Information EC 17501;
EC 17301
Nomination Papers
Successful E + 4 EC 17100
Unsuccessful E + 2 GC 81009(b)
Notifications and E + 2 GC 34090 Proof of publication or posting, certification
Publications and listing of notice of posting; copy of
newspaper notice and certification of offices
to be voted for at forthcoming election
Oaths of Office T + 6 GC34090; Elected Officials
29 USC
1113
Petitions .75 EC 17200, From date of filing or election; Initiative,
17400; GC referendum, recall, Charter Amendments
7253.5; EC
14700 + GC
3756:8
Precinct Records E + .5 EC 17503 From date of election: Precinct official
material; declaration of intention, precinct
board member applications, orders
appointing membem of precinct boards
and designating polling places
- Includes notice of appointment of office
and record of service
Roster (Of Voters) E + 5 EC 17300 From date of election; Initiative,
referendum recall, general municipal
election, Charter Amendments
Voter Affidavits CL + 5 EC 17000
Voter Registration CU + 5 EC 17000 Fire, special or school district
Signature Copy
California Records Retenlion Guidelines Prepublica~n Edition Page 1 - 3 ';
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
Final, August 1999
California City Clerk's Association
S'.oeord Serbs.....Tab ~'~*.:~:-.'-...!~. ~-~.'.'.. ~ .;dm~O~:~,~*:~":~'~:.~,~ ~.:.~...' .~V~.. ' · .' D~=ri~tor ', .:. : ": '-'i' :~*~ "i .. i::
GENERAL SUBJECT
Administration P GC 34090
Biographies CU + 2 GC34090
Classifications and P GC 34090; Includes supplemental Personnel
Appoln~,.enta GC 12946; records. Wage rate tables 2 years.
29 CFR
51S.6(2); 29
CFR 1602.4
Correspondence/ CU + 2 GC34090(d) If not attached to agreement or project fils
Originating Department
Goals & Objectives CU + 2 GC34090 Departmental goals & objectives
Policies & Procedures, S + 5 GC34090(d) Retain while current
_. Departmental
~ Promotional Marketing
External CU + 7
Intamsl 2
Reports
Departmental CU + 2 GC34090 Special/or final summary, review or
evaluation
Staff CU + 2 GC34090 Non-agenda related, includes supporting
documentation
Special Projects CU + 2 GC34090
Support Services CU + 2 GC34090 Reproduction; printing; postallmaillng
services, other intamal resources
Travel Records CU + 2 GC34090
GRANTS -
Community T + 4 GC34090; Applications, reports, contracts,
Development Block 24 CFR supporting documents; *OMB Cir. A-102,
Grant and Urban 570.502 A-110, A-128
Development 24 CFR85.42.
Federal and State CL + 5 GC34090 Refer to grant applicetion closs-out
procedure
Financial Records CL + 5 GC34090 Refer to grant application close-out
._ pmcedurs
California Records Retention Guidelines Prepubllc.~;on Er(don Page 1 - 4
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
Final, August 999
California City Clerk's Association
· . ~:~: :~..~:~:_~_:: .= .~'..~.: '. ...... ~ · ~.. ~: ~ -~(~r~'..- ..':. :'.~ .' .. ~ ..................
Unsuccea~;ul CL + 2 GC34090 Applications not entitled
HUMAN RESOURCES
Benefit Plan Claims P GC6250 et May include dental, disability, education,
seq; health, life and vision Including
OMB A-129 dependent care and Employee Assistance
29 CFR *29 CFR 1637.3; 29 USC 1027; 29 CFR
1602.30; 32; 1627.3; 29 USC 1113
Lab Rel Sec
1174'
Benefit Plan CL + 4 GC34090;
Enrollment, Denied OMB A-120
Bond, Personnel T + 2 GC34090 Employee Fidelity Bonds
Fidelity
Employee Handbook S + 2 GC 34090 General employee information Including
benefit plans
Employee Programs CL + 2 GC 34090; Includes EAP and Recognitions
GC 12946
Employee Rights GC12946; May Include Arbitration, grievances,
General Employees T + 2 29 CFR union requests, sexual harassment and
Safety (Police) T + 5 1602; 29 CMl Righta, complainta, disciplinary
USC 211 actions
(.); 203(m);
207(g)
Hourly Employees T + 6 GC12946; *29 CFR 1627.3, Labor Relations Section
GC34090' 1174
Immigrant Immigration_ 1-9's
trol Act 1986
Pub. L 99-603
Medical Leave CL + 30 FMLA 1993 May Include Family leave; cartiflcations;
US OSHA; tests; W-4'e;
29 CFR; *29 CFR 1602.30.32; 49 CFR 193-9;
191020*
Califomia Records Retention Guidelines Prepuldication Edit]on Page 1 - 5 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
Final Au lust 1999
California City Clerk's Association
Motor Vehicle Pulls (DMV) CL + 7 GC12.q46, · *CA 91009; 0 USC 1324 (a)
Negotiation P 29 USC Notes, notebooks, correspondence,
Sections contracts, and Memorandums of Agreements
211(c),
203(m), 207(g)
Non-Safety Employees T + 3 Reference: Non-safety employees may include: Release
29 CFR Authorizations; Certifications;
1627.3; CCR Reassignments; outside employment;
Sec 1t74; 29 commendations disciplinary actions;
CFR tsnninations; Oaths of Office; evaluations-
1602.30.32; pre-employee medic, als; fingerprints;
GC6250 et Idt~Tcation cards (ID=s) '1607.4; 29 CFR
eeq; 29 CFR; 655202; 29 CFR 516.6 et eeq; 45 CFR
GC 12946, lo98.6(a)
Personnel Records CU + 2 GC34O90; Attendance; evaluations; drafts; worksheets;
(copies) GC6250 po~tings
PERS, Social Security, P 29 CFR EEOCIADEA
SSI 1627.3(2); GC
12946, 34O90
Recru;b,,ent CL + 3 Reference: Applications, resumes, altsmats Ii~;~/Iogs,
GC12946; Indices; ethnlclty disclosures; examination
GC6250 et · materials; examination answer sheets, Job
~aq; bulletins; eligibility; electronic database
29 CFR 1602
29 CFR 1607;
29CFR 1627.3
Reports CU + 2 GC34O90 Employee ~tistice, benefit activity; liability
_ Icas
Safety Employees T + 5 Reference: Police, fire, emeqiency employees may
29 CFR 16273; Include; Release Authorizations;
CCR Sec Certifications Reassignments; outside
1174; employment;, commendations disciplinary
29 CFR actions; terminations; Oaths of Office;
t607.4; ° evaluations-pm employee medicels *29 CFR
1602.,10.12; 29 CFR 6552.02; 29 CFR 516.6 et
eeq; 45 CFR lo98.6(a)
California Racord~ Retention ~ Prepu'~r.: '~n E;Edon Page 1 - 6
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
Final, August 1999
California City Clerk's Association
I ....... '... ~'.~ '~'.~..~'.....~..: ~'-. ~:~'~.~,.~'~."::.,:~-?' :.~'~-' '~... ~'~- - .... I
~ .~em.~.~~ .-::, ,....1:~.,.~:~.. ~.~:~:~On.:....-., :-~., ,~....., ~..~.:. ,.,:.,...~.... ·Descriptor
I
I
Surveys and Studies CU + 2 GC 12940, Includes classification, wage rates
34090; 29
CFR
5t6.6(2); 29
CFR
1602.14
Training Records CU + 7 GC6250 et Employee applications, volunteer
Non-Safety eeq program training, class training materials,
Internships;
Personnel (by name) T + 7 GC34090 Paperwork documenting officers=
internal and extemal training
Safety CU + 2 GC34090 Certifications/designations
Vehicle Mileage S + 2 GC 34090 Annual mileage reimbursement rates
Reimbursement Rates
INFORMATION
SERVICES
Interest, WoHd Wide S + 2 GC34090 Management/Policies and supporting
Web documentation
Inventory, Information S + 2 GC34090 Hardware/Software Inventory logs;
Systems systems manuals
Network Information CU + 4 GC34090; Configuration maps and plans
Systems (LAN/WAN) CCP 337.2;
Program Files end CU + 2 GC34090; Annual backup
Directories CU + (2 GC34090.7 Dally backup
mOS°) -
CU + 1 Monthly backup
CU + .5 Weekly backup
Tapes Information CU + 2 GC34090 System Generation
Systems
Califomi~ Records Retention Guidelines Prepublicalion Edition Page 1 - 7 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
USt
Final, Aug 1999
California City Clerk's Association
Record S~rtes Title ~.' Retention" ,'::!~:/' C!tet~n: :' .." .~ Descriptor
LEGAL/LEGISLATIVE
Agendas CU ~- 2 GC34090 Original agendas and special meeting
notices, including certificates of posting,
original summaries, original communications
and action agendas for Council, Boards and
Commissions
Agenda Reports (Master, CU + 2 GC34090 (d) Documentation received, created and/or
Subject Files) submitted to Council
Appeals, Civil CU + 3 CCP
583.320(a)(3);
GC 34090
Applications, Boards, CL + 2 GC34090 Not selected
Commissions,
Committees
Applications, Boards, T + 5 GC34090; Selected
Commissions,. GC48801
Committees
Articles of Incorporation P GC34090;
CCP 337.2
Case Log CL + 7 CCP 337.2; From Close of cases listed; Chronological
343 listing of cases
Case Records - (High P GC6254 Significant cases which have importance/or
Profile) set legal precedence. Includes logs,
complaints, police reports, court orders,
motions, notes, briefs
Case Records CO + 7 42 USC Includes logs, complaints, police reports,
s1983 court orders, motions, notes, briefs, closing
statements (unless minors - 3 years after
attaining 18)
Contracts and T + 5 CCP 337.2, - Includes leases, equipment, services or
Agreements 343; supplies
Excl. Capital B&P7042.5;* *PU7685; 48 CFR:2; GC53066
Improvement
incl. Capital P 2.08.110;* Construction
Improvement *GC37090a; 4004; H&S 19850
Index, Attomey Case L GC6254 Including notations on activities related to
California Records Retention Guidelines Prepublication Edition Page 1 - 8
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
Final, August 1999
California City Clerk's Association
R~m~l.~,l~lltle~~;~~!Clt~o.n'~,.-,~,~..-:...Dem~,ripf~r . "':'""':.'t'"::.~"'.
~al ~ing CU + 4 CCP ~, ~9 Include~ public nonces, legal publications
~ s~.;
GC 9112;
GC ~
L~s, ~mw ~ CU + 2 GC~ ~ mque~ summafles ~ mon~
R~ue~ ~u~
Min~s P GC~090(d); ~clal min~s and heaHng pm~dlngs of
GC36814; go. ming bo~ or ~a~, commission or
G~0t ~mm~
No~s, M~ng CU + 2 GC ~0.7, S~ial m~ngs
~.t(c)(t)
Opinions S + 2 GCC90; Conflden~al
GC62~
O~inances P GC~90(d~ Chair amendment; municipal ~de
0806
P~ions CU + 1 GC50115; Subm~ed ~ legisla~e bodies
GC~
Re~l~lons P GC~0(d) ~lsla~e a~ons
~801
Tapes, ~d~d~ CU + 3 GC ~90.7 ~en us~ ~r mlnu~ pmpa~ion and may
mos. h~e hi~Hcal ~lue.
MUNICIP~ CLERK
~ssment Di~ P GC ~90 OHginal documen~tion
In~ntow, R~o~s CU + 2 GCC90; 80 Inve~ow of non~u~nt or ina~ve taco.s
OPS ~. holdings and Io~tion, indices. Tapes may
Gen. 106 m~led.
Municipal C~e P GC ~90 Suppbmen~ Included
Public R~o~. R~ue~ CL + 2 GC ~90 _
Reco~s Manage~nt CL + 2 GCC0 ~cume~ Includes mtHeval, ~ns~m -
ina~
Reco~s Manage~nt P GCC0 D~umen~on ~ final dis~s~on or taco.s
Dis~s~on CeYlon
Re~s R~n~on S + 4 CCP ~
Sch~ule.
California Records Retenlion Guidelines Prepublicatlon Edition Page 1 - 9 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Adrninistration
Final, August 1999
California City Clerk's Association
POLICIES/
PROCEDURES
General Admlnistrativa S + 2 GC34090; All city policies and procedures
40801
Policy, Council/ S + 2 GC34090 Policies, directives rendered by Council
Proclamations not assigned a resolution or ordinance
number
PUBLIC FINANCING
AURTHORITY
Administration P GC 34090
Financial Records P GC 34090,
_ 40802,
53901
Management Reports 2 GC 34090
PUBUC INFORMATION
Brochures, S + 2 GC 34090
publications,
newsletter, bulletins
Calendar, City CU + 2 GC 34090
Media Relations CU + 2 GC 34090 Includes cable, newspaper, radio,
message boards, presentations.
RISK MANAGEMENT
Accident Reports - CRy CL + 7 29 CFR Reports and related records
Assets 1904.2; 29;~ * CFR 1904.6
Bonds, Insurance P CCP 337.2; Bonds and insurance policies insuring
343 cRy property and other assets
Claims, Damage CL + 5 GC34090; Paid/Denied
GC25105.5
Incident Reports CL + 7 29 CFR Theft, arson, vandalism, property damage
1904.2; 29 or similar occurrence (excluding fire/law
CFR 1904.6 enforcement)
California Records Retention Guidelines PrepuL[= ~ EcF~ion Page 1 - 10
CALIFORNIA RECORDS RETENTION GUIDELINES
Administration
Final, August 1999
California City Clerk's Association
Insurance, ACCEL JT P GC34090 (Authority Califomla Cities Excess
Powers Agreement Liability Insurance) B Accreditation/
MOU=s/agreementJagendas
Insurance, Certificetes P GC34090 Insurance certlficetes filed separptely
from contracts, includes insurance filed
by licensees
Insurance, P GC34090 May include liability, property, Certificates
Liability/Property of Participation, deferred, use of facilities
Insurance, Workers P GC6410; Indemnity; PERS - working files -
Compensation 29 CFR originals with Administrator
1910~.0
Photographs, CL + 2 GC34090
Negatives, Film
Risk Management CL + 5 OMB 1220. Federal OSHA Forms; Loss Analysis
Reports 0029; 29 Report; Safety Reports; Actuarial Studies
CFR1904.4;
GC 34090
Workers P CCR 14311; Claim Files, Reports, Incidents
Compensation 15400.2; CA (working files) originals filed with
Labor Code Administrator
110-139.6
California Records Retention Guidelines PrepubJiestion Edition Page I - 11 '~
CALIFORNIA RECORDS RETENTION GUIDELINES
Development
Final, August 1999
California City Clerks' Association
.... .~,?..,<~.~.-..,. ,, ~.~....,~::~..--._,-.....~:~., .......... 'Oemcriplor'..: .... ..::::.
Re=md ~fi.~ 'illle+.,,~:~..=~....~ ...~:.=..: ,"~t~:.~. =~ .~.!~,~lt~a=n.....:.~.:.,..~ ~ =. :.~...~ ...... .v.
ADMINISTRATION
Benchmark Data CU + 2 GC34090d Horizontal, vertical & control
Bids & Proposals GL + 2 GC34090d
(Unsuccessful)
Bonds CL + 10 CCP 337.5 Housing; Industrial Development
Development
Security CL + 2 GC34090 Documentation created and or received
In connection with the performance of
work/cervices for the city, or for parcel
maps and subdivision work
Code Books P GC34090e National Electrical Code, Uniform
Building, Fire, Mechanical, Plumbing &
Supplements
'-' Contractor CU + 2 GC34090d Current listing
Correspondence CU + 2 GC34090d Working documentation
Development L GC34090 Mitigation measures; filed with case files
Conditions
Development P CCP337, Infrastructure contracts, franchises.
Agreements 337.1(a), Original maintained for 7 years.
337.15;
GC34090;4
8 CFR 4.703
Development P GC34090a Landscape mediums, parkway
Standards landscape development, public works
construction
Drawings, Project PlanCU + 2 GC34090d Does not include those usually filed with
_ case or project
Franchises P GC65864, Including subdivision agreements,
65869.5, contracts for sale or purchase of
34090' property, cable, grant of easements
and/pr Involving construction of
Improvements
*CCP 337.2, 343; AC16023
General Subject Files CU + 2 GC34090d Internal working files Including
correspondence
California Records Retention Guidelines Pmpublicstion Edition Page 2 - 1
CALIFORNIA RECORDS RETENTION GUIDELINES
Development
Final, August 1999
California City Clerks' Association
· · .:~.~'~,.~.~:~=..; ;~'.~;~'i , .~ '~.:' ~'=?~,=.=~.!...~.~.='.i~!~=~'..~'-. "..:.~%*~.~. ~ :~/=~.~=.:,'..'~ ~' .<' *~ ~.' ~-. i
J Reoord $eri#Tifle~-':.~:::-'.'..!'.'.',:? RMention~.....~:~C~n.~:~:,:~'".'.~:=?i.... '.~:i.'......':':i...' Descriptor
Grants, CL + 4 24CFR Project files, contracts, proposals,
Community/Urban 570.502(b) statements, reports, sub-recipient
Development (includes .(3); 241CFR dockets, Environmental review, grant
CDBG) 85.42 & documents, applications, inventory,
OMB Cir. A- consolidated plan, etc. Includes Section
110, Attach. 108 loan guarantee *OMB Cir. A-102 &
C; * 128, HUD regulations
Historic Preservation 2 GC34090d Historic structures & landmarks
inventory
incident Files 2 GC34090d Emergency Call Outs
Land Uses, P GC34090s Building or sits usage which does not
nonconforming conform to current standards
Logs CU + 5 Logs, registers or similar records listing
permits, certificates of occupancy
issued; may Include Inspection, building
activity, dally, plan check, utility
Maps & Plats P GC34090s Engineering & field notes and profiles;
cross-section of roads, streets, right-of-
way, bridges; may include annexations,
parks, tracts, block, storm drains, water
easements, bench marks, tress, grading,
landfill, fire hydrants, base maps, etc.
Master Plans, Annual S + 2 GC34090 Special or long range program plan for
municipalities - coordination of
eervices; strategic planning
Permits, Construction P GC34090a; Plans, building, signs, grading,
H&S19850~- encroachment, Including blueprints and
4003; 4004 specifications
Permits, Other CL + 2 GC34090d Alterations, encroachment, excavations,
road, street sidewalks & curb alterations,
transportation, swimming pool drainage,
temporary uses, etc.
Photographs S + 2 GC34090d Andel photographs
California Records Retention Guidelines Pmpu' £cAt:_.~ Edition Page 2 - 2 "
CALIFORNIA RECORDS RETENTION GUIDELINES
- Development
Final, August 1999
California City Clerks' Association
Record Series Title :.' '=.. '" '..:'. :": Retention~'? ,-'-.Citation:'-:..'.::.?-..-.' ;.~. ~..= = :,. ..... Descriptor
Projects, Not CL + 2 GC34090d Building, engineering, planning
Completed or Denied
Reports CU + 2 GC34090 Activity, periodic
Seismic Retrofit P GC34090a Includes Certificates of Compliance
Program
Street Names and P GC34090a Street dedications, closings, address
House Numbers assignment/changes
Studies, Special CL + 2 GC34090d Engineering, joint powers, noise,
Projects & Areas transportation
Surveys P GC34090a Recording data and maps
California Records Retention Guidelines Prepublicafion Edition Page 2 - 3
CALIFORNIA RECORDS RETENTION GUIDELINES
Development
Final, August 1999
California City Clerks' Association
Record 8edel '11tM .. ~!.:=:. ~'~.:~..:-;...,.:.~...= Retentkm~.~,.1~u.u~n.:~:..~,~,..... ,: .,:.....~ ~ ..... .~.~ ... DeeGflptor "' . .'.":: '"
BUILDING
Blueprints, CL + 2 GC34090d Submitted by contractors with
Specifications ' application for permit and builds for
Certificate of Occupancy
Certificates L GC34090a Compliance, elevation, occupancy which
affect rsal property
Construction P GC34090a; New commercial and residential
(Approved) 4003; 4004;construction, tenant Improvements room
H&S 19850, additions, spa, signs, block wall,
19853 remodel Including security bonds
Inspection CL + 2 GC34090d Correspondence, fees, appeal requests,
reports
Permits P GC34909a; Plans, building, signs, grading,
H&S 19850; encroachment permits
4003;4004
Signs (Temporary) S + 2 GC34090d florae occupations, off-premise signs
CODE
ENFORCEMENT
Abandoned Vehicles CL + 2 GC34090d
Case Filse CL + 2 GC34090d Building, housing and mobile home code
violation records including inspections;
public nuisance rubbish and weed
abatement, vehicle abatement, citstions,
massage peHor permits, genersl
Liens & Releases,
Supporting CL + 2 GC34090 Utilities, abatement, licenses
Recorded P
California Records Retention Guidelines Prepubllcation Edit]on, Page 2 - 4 '"
CALIFORNIA RECORDS RETENTION GUIDELINES
Development
Final, August 1999
California City Clerks' Association
Rer. m,d 8eries' Titli';~.'-,',:';I: ¥ii :"~ i .~i~:".i~on.i~ii !:! ~?C~i~h'-'...~.:.. ~·. .... Descriptor
Logs CU + 2 GC34090d l.ien Recovery, citations, complaints
RegulaUons S + 2 GC34090d Includes rules
Reports, Federal and P GC34090a Code enforcement statistics; may
State contain records affecting title to real
property or liens thereon
Violations, Building, CL + 2 GC34090d Supporting code enforcement activity
Property & Zoning
ENGINEERING
Capital Improvement CL + 10 CC337.15 Supporting documents including bidders
Projects list, specifications, reports, plans, work
orders, schedules, etc.
Construction Tracking, P CC337.15 Assesses value of real property
Dally
Drawings, Traffic P GC34090a Signs, signing & striping, road
Control Plan construction
Flood Control Cl. + 2 GC34090d Storm Drains
Special Districts P GC34090a Supporting documents re: improvement,
lighting, underground utility; bonds,
taxes & construction
Street/Alley CL + 2 GC34090d Relinquishment of rights and fee title
(Abandonment/
Vacation)
Traffic Signals CL + 2 GC34090d Counts, collisions, accidents
ENVIRONMENTAL
QUALITY -
Air Quality (AQMD) CU + 7 CCP 338(k); Participants/voucher logs, Total Daily
GC34090 Mileage Survey (TDM); various local
authorities; Commute Alternative
Asbestos P GC34090a Documents abatement projects, public
buildings
California Records Retention Guidelines PI'epuLI~ ~t:;n Edition Page 2 - 5 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Development
Final, August 1999
California City Clerks' Association
Califomia P GC34090e + Exemptions, Environmental Impact
Environmental Quality CEQA Report, Mitigation monitoring, negative
Act (CEQA) Guidelines declaration, notices of completion and
determination, comments, statements of
overriding considerations
Congestion CU + 2 GC34090d Ride sharing, trip reduction
Management
Environmental Review CL + 2 GC34090d Correspondence, consultants, Issues,
conservation
Pest Control CU + 2 GC34090d Pesticide applications, Inspections &
sampling, documents
Soil CL + 2 GC34090d Analysis, construction recommendations
Soil Reports P GC34090d Final Reports
HOUSING
Bonds CL + 4 CCP 337 Revenue Bond Documentation
Programs CL + 3 24 CFR Includes comprehensive Housing
570.502(b)( Authority Strategy, Meeting Credit
3); 24 CFR Certificate, Housing bond advisory,
85.42 & HOME, In-Lieu Housing Mitigation,
OMB Cir. A- Low/Moderate Housing, Rental Housing
110, #C Assistance
Redevelopment
Budgets P GC 34090, Includes annual audit
40802,
53901
Bond Issues P GC43900 e~
seq.
California Records Retention Guidelines Prepublic, ation Edition Page 2 - 6 "'
CALIFORNIA RECORDS RETENTION GUIDELINES
Development
F~nal, August 1999
California City Clerks' Association
MUNICIPAL
FACILITIES
Capltsl Improvements, P 2.083110; Contains records re: Planning, design,
Construction GC34090a; construction, conversion or modification
4004; H&S of local government-owned facilities,
19850; structures & systems
GC34090a
Facility Rentals/Use CU + 2 GC34090 Permits, contracts, diagrams, schedules,
Insurance binders
Maintenance & CU + 2 GC34090d Service requests, Invoices, supporting
Operations documentation; buildings, equipment,
field engineering, public facilities
Including work orders ahd graffiti
removal
PLANNING
Case files, Planning P GC34909a; Pertains to real property. May Include
and Zoning H&S 19850; blueprints, drawings, maps, plans,
4003;4004 reports, evaluations, correspondence,
uses, permits, variances, studies,
appeals, compliance certificates, lot line
adjustments or other planning-related
matters brought before legislative body
Certificates L GC34090 Retain during life of structure
Flood Records CU + 2 GC34090
General Plan and P GC34090 - Includes sphere of influence
Elements
General Plan
Amendments
Approved CL + 2 GC34090
Denied CU + $ GC65103; * * GC50110
InterRretstions CU + 2 GC34090
California Records Retention Guidelines Pmpublir. ation EdiOon Page 2 - 7 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Development
Final, August 1999
California City Clerks' Association
Record Sari# Tlt~..:~,~:.'.':?..:~:.....~:~. · Retcotion~:?~. !'" ...C,u,u4n~ · :': =;:. ~ .; .... .... Descriptor
Maps, Plans, P GC34090; Zoning, tentative subdivision, parcel,
Drawings, Exhibits, H&S 19850; land use map, aerial photos, specific
Photos GC34090.7 plans
PROPERTY
Abandonment P GC34090a Buildings, Condemnation, Demolition
Acquisition/ - CL + 10 GC34090a; Supporting documents re: sale,
Disposition GC6254 purchase, exchange, lease or rental of
property by City
Annexation Case Files P GC34090a Reports, agreements, public notices
Appraisals CL + 2 GC34090; Exempt until final acquisition or contract
GC6254(h) agreement obtained
Deeds & Promissory P GC34090a ' * 24 CFR 570.502(b)(3); 24 CFR 8.42 &
Notes OMB Circ. SA.110
Maps, City Boundary P GC34090d Recorded maps, surveys, monuments
Lot Split Cases P GC34090
Relocation Files CL + 2 GC34090 e.g., Redevelopment
California Records Retention Guidelines Prepubication Edition Page 2 - 8 ~'
CALIFORNIA RECORDS RETENTION GUIDELINES
Finance
Final, August 1999
California City Clerks' Association
Record Sefles Title..-.-..'.: ':.i~:' - · . Retention-~_~: Citabon.'.~.'::, .. ...: .. - Descriptor
ACCOUNTING
Accounts Payable AU + 4 GC34090 Invoices, check copies, supporting
documents
Accounts Receivable AU + 4 GC 34090
Applications CL + 2 GC34090 Utility connections, disconnects,
registers, service
Assessment Districts P GC 34090 Collection information; Original
documentation files with municipal
clerk
Bank Reconciliations AU + 5 GC34090; Statements, summaries for receipts,
26 CFR disbursements & reconciliations
t600t-1
Billing Records AU + 2 GC34090 Customer name, service address,
meter reading, usage, payments,
applications/cancellations
Budget AU + 2 GC 34090
Budget adjustments, AU + 2 GC34090 Account transfers
journal entries
Checks AU + 5 GC34090; Includes payroll, canceled & voided
CCP 337 checks
Deposits, Receipts AU + 4 GC 34090; Checks, coins, currency
CCP 337
Invoices AU + 2 GC34090 Copies sent for fees owed, billing,
related documents
Journals
Utility Billing CU + 2 GC34090 Billing including monthly activity
Ledger, General P GC34090; * * CCP 337
Voucher AU + 4 GC34090; Account postings with supporting
CCP 337 documents
Taxes, Receivable AU + 3 CCP338
Warrant Register AU + 2 GC 34090.7
ADMINISTRATIVE
SERVICES
Budget Operating (copies) S GC34090 D®partmental Reference
Califomia Records Retention Guidelines Prepublication Edition Page 3 - 1
CALIFORNIA RECORDS RETENTION GUIDELINES
Finance
Final, August 1999
California City Clerks' Association
~..~ ~j'~ ~:~:~'~?~ '~;... ':~i~;~:~::' :: '"'=. ~,~p~r.' ~:~.......:~ .~:~'.
Budget, Propoeed CU + 2 GC34090 Presented to Council
Adopted P GC 34090
FIXED ASSETS
Inventory AU + 4 GC34090; Reflects purchase date, cost, account
26 CFR 301 number
65-1(F)
Surplus Property
Auction AU + 2 GC34090 Listing of property
Disposal AU + 4 GC34090; Sealed bid sales of equipment
CCP 337
Vehicle Ownership & Title L VC 9900 et Title transfers when vehicle sold
seq.
LICENSE
Business T + 4 GC34090; Paid & reports
CCP 337
PAYROLL
Adjustments AU + 4 GC 34090 Audit purposes
29 CFR
516.5 -
516.6
Employee Time Sheets AU + 6 GC34090; Signed by employee for audit & FEMA
29 CFR Reports
516.2° *20 CFR 516.6(1); IRS Reg. 31.6001-
- t(e)(z); R&T 19530; LC 1174(d)
PERS Employee Deduction T + 4 GC34090; Record of deductions
Reports CAC 22- (PERS Public Employee Retirement
1085-2 System) *26CFR 31.6001-1;29 CFR
516.5, 516.6, LC 1174(d)
Register P GC34090; ' Labor costs by employee & program
GC37207
Salary Records T + 3 GC34090; Deduction authorization, beneficiary
29 CFR designations, unemployment claims,
516.2 garnishments
Califomia Recede RetenlJon Guidelines Pmpublicatlon Edition Page 3 - 2 "
CALIFORNIA RECORDS RETENTION GUIDELINES
- Finance
Final, August 1999
California City Clerks' Association
Record Berne· TItle.~,;..,-~ :'~:;~.~..~.~ ~::,. :.i RetmdJon~n, .~ . Descriptor ' ""'
PURCHASING
Bide, RFQ'e, RFP'e AU + 4 GC34090; Requests for Qualifications; Requests
Successful AU + 5 CCP 337; * for Proposals regarding goods and
Unsuccessful CU + 2 services * GC 25105-1; GC 34090
Requisitions
Purchase Orders AU + 4 GC34090; Original documents
CCP 337
Stores CU + 2 GC34090 Completed forms for ordering
Vendor Register P GC34090 Alpha vendor listing of purchase
orders, invoices, account numbers
and check date
REPORTS
Audits P GC 34090
Deferred Compensation T + 5 GC34090; Records of employee contributions
26 CFR and city payments
1600t-1' *29 CFR 1627.3(2)
Federal and State Tax AU + 4 GC34090; Fo.,,e '1096, t099, W-4's and W.2's
29USC 436 *26 CFR 31.6001.1-4; IRS REG 31.600t-
* I(e)(2);R&T 19530;29 CFR 516.5-516.6
Financial, Annual AU + 7 GC 34090.7
Investment Transactions P GC34090; Summary of transactions, inventory &
CCP 337; earnings report
GC 53607
LabOr Distribution AU + 2 GC34Qg0 Costs by employee & program
Meter Reading CU + 2 GC34090
State Controller P GC34090 Controller may destroy after 5 years
Utility Rebates CU + 2 GC34090
TREASURER
Bank Statements AU + 2 FC 3368, Financing authority
30210; GC
43900 at
'-- esq.
Bonds
California Records Retention Guidelines Prepubication Edition Page 3 - 3 ':
CALIFORNIA RECORDS RETENTION GUIDELINES
Finance
Final, August 1999
California City Clerks' Association
-* ':' '.. :~.~.;~'~%~;~='h~ '7~£~:i~,~ ~:~'* '~;~,,~'.~!~..~'~"~-,~ ..... ': .",'~* .' .i..' ....
~Record Series Tltle~ ......... ..., .,~.,~.,Relantion.:~Cltatlon~.. ......... . ........ Descriptor
Account Statements CL + 10 GC34090; Monthly ststsment of transactions.
CCP 337.5
Administration CL + 10 GC34090; Supporting documents
CCP 337.5
Bonds and Coupons CL + 2 GC34090; Paid/can~sled
53921
California Records Reterflion Guidelim Prepublica~on Edition Page 3 - 4 "'
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Emergency Management
Final, August t999
California City Clerks' Association
......... ~.~ -~.~,.~ ..... ~. '~'~ ~:~.~.~ ~. · .~. .... ·
Mutual Aid, St~-tegic Plans I $ + 2 I GC34090 I " ~
California Reaxds Retention Guideline~ Pmpublication Edition Page 4 - 1 :
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Fire Safety
Final, August 1999
California City Clerks' Association
ADMINISTRATION
Books, Fira Coda S + 3 GC34090.7 Includa ePS manuals
CCP 340.5
General Orders, S + 2
Policies/Procedures
Inspections, Fire Prevention CL + 3 UFC 103.34 Alarnt/aprinkler systems, prevention
efforts
Investigations, Evidence Arson P PC 799 Support prosecution resulting in
homicide
Investigations, Evidence Arson CL + 6 PC 800 Grant bodily harm, inhabited structure or
property
Journals, Fire Station CU + 2 GC34090 Activities, personnel, engine company
Permits, Uniform Fire Code CL + 2 GC34090
PERSONNEL
Exposure T + 30 29 CFR Sampling results, collection
1910.1020 methodology, background
Exposure T + 1 29 CFR Laboratory reports and worksheets
19t0.1020
Medical T + 30 29 CFR
1910.1020
Medical T + 2 29 CFR Employees less than one year
1910.1020; ~ *GC34090
Training T + 2 GC34090 Cartiflcntions/designations
PROPERTY
Apparatus/Vahlcla CU + 2 GC34090 Repair and Maintenance
CCP 340.5 * *8 CAL Code Reg. 3203 (b) (1)
Inventory, Equipmant & CU + 2 GC34090
Supplies
Logs, Fire Equipment/Gear CU + 2 GC34090
REPORTS
Incident CL + 3 GC34090 Dispatch and dally logs
CCP338 * *CCP 340.5
California Records Retention Guidelines PrepublV. mtlon Edition Page 4- 2 "
CALIFORNIA RECORDS RETENTION GUIDELINES
- Public Safety: Fire Safety
Final, August 1999
California City Clerks' Association
ecordSerles .: Retention :..'..Citation.'.::.. Descriptor
Field, Non.tire and Logs CU + 2 GC34090
Fire, Non-arson and Logs CU + 2 GC34090
Investigations, Evidence Arson CL + 3 PC 801; UFC Structure
104.32
Weed Abatement CL + 2 GC34090 Reports, assessments, resolutions,
documentation
Califomia Records Retention Guidelines Pmpubllcation Edition Page 4 - 3
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Hazardous Materials
Final, August 1999
California City Clerks' Association
~.~Ml'm'~~ ~;;'~~::;~:?::~:'-~:~:;:~::,?.;..~...:." .::". ~,~p~r .:.' ~'""~?...;:.;;~t.
Hazardous Waste Disposel CU + 10 CAl. OSHA; Documentation re handling and dlsposel
40 CFR of hazardous waste
t22.21
Permits, Hazardous Mstsrials CU + 2 GC34090 Departments consistently recommend
Storage permanent ratention of environmentally
sensitive materials.
Programs, Household $ + 2 GC34090
Hazardous Waste
Training Materials $ + 2 Cai Code * Standards and Administration
· Reg. 3204(d), et seq.
Underground Storage Tank
Compliance P GC34090e Documents re: storage
Maintenance & Opar. CU + 2 GC34090 Location, installation, removal,
remedistion
California Records Retenlion Guidelines Prepublir, ation Edilion Page 4 - 4 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
I
Record. ~',erles Title ~:~?..~::.~i~!i: :~-'*~R~?~.C ..._i~tlon ~i.'..~~ ~ ."~' ~':' '"~?': :':.;..' Descriptor .. ~
ADMINISTRATION
Accounting/Cash CU + 2 GC34090
Reconciliations
Alarm Records CU + 2 GC34090
Claim Files CL + 6 PC 832.5 Claim copy, correspondence,
photographs, supporting documents
relative to Incidents involving the
Police Department filed by citizens
Department Manual S Changes to manual are recorded in
the General Orders (permanent)
Equipment T + 2 GC34090 Retained until termination of
Communication equipment use; Manuals,
Instructions, procedures
Inventory S + 2 GC34090 Listing of equipment assigned to
division, to whom it is assigned
Reports CU + 2 GC34090 Weeklylmonthlylquartedyl
Activity annual activity/ststisticel reports by
division. Retain only one form for
retsntion period
Chemical Emissions CU + 2 GC34090
Survey Response CU + 2 GC34090 Surveys, responses, correspondence
Files with other agencies requesting
statistical data
INVESTIGATIONS
Administrativellntamal CL + 5 PC 832.5 Initiated by citizens complaints or
EVC 1045 Intsmally initiated; Includes
GC 12946 complaint, reports, findings
PC 801.5;
~O~(c)
VC 2547
Asset Forfeiture CL + 2 GC34090
Investigations/
Proceedings Case File
Callfomia Records Retention Guiclelines' Prepublication Edit]on Page 4 - 5 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
Notifications CU + 2 GC34090 To legal property owner prior to case
filing that property la subject to asset
forfelturs proceedings. If case is
filed, notification becomes part of
forfeiture case file.
Case Books, Investigative CL + 2 GC34090 Retained by division until a case is
suspended/closed; transfer to
Records Division to be filed with
associated Dally Report (DR) file
Case Files P PC 799
Homicide
Investigator's File
Narcotics (No CL + 2 GC34090 Retained by division until no longer
arrest, Narcotlca useful for invoetigative purposes
Cases)
Officer Involved CL + 25 GC34090
Shootings
Court GU + 1 GC34090. Printouts of daily court scheduling
Daily Schedule 7
Sign-In Logs CU + 2 GC34090 Logs officers' names, time in/out for
court appearances
Tracking System CU + 2 GC34090 Database recOrds subpoena number,
Records officer name, case number,
defendant name, district attorney
name, court information dlepo$1tlon
Evidence, Disposition Forms Attach to duplicate Property Report,
- file w/DR In Records Division
Fingerprint T + 2 GC34090 Paperwork authorizing fingerprinting
Applicants Fllea and background checks for city
employment applicants and business
license applicants
Inked/Palm Cards AC + 20 Persons booked into detention
facility; (Copies distributed to county,
state, federal agencies)
California Records Retention Guidelines Prepublic~en Ecl]6=n Page 4 - 6 :
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Law Enforcement
Final, August 1999
Cali[ornia Clerks' A sociation
.:. · .... . .=~ ~. .=~.-~.~.~ . . ..~ .......... ~ ................. .:. , ---.
I.-'---., ~..~...-.,t~-~*.::; ~:;~-: ='"~-',G~'~.'~_~~:.....' ........ '.- ' .... 'Descriptor . ' '"
I
i.r~,~ ~,~ ~,~,~.~.~...~.~.}~.*~.?~.~.._~.,.~...~,?.~,~?~.~.....~-..:. h'~-..::'-..~'. '.-" ~ .....
I ' ' .... :" ........... ~'~:' - ~'"=~'~=;:=' '~.''''' ' ' '*':"'~ '"'"':'~"" ~' ~:~ ' ......... ~ . . .. . ' -, ~...r-,-~-
Records Latents Approp. 1) Retain for applicable case statute
PC of limitation; 2) or until evidence in
Section case is destroyed; Hard copy and
digitized
Suspect, CL Law Adults/juveniles suspected of a
Adult/Juvenile Enforce- crime, taken for comparison. Destroy
merit after original purpose achieved
Manage-
ment
Guide by
POST
Guns, Dealers Record of Sale CU + 6 PC 12070 Applicants, Monthly Gun Audits,
Applications Denied, Stolen (DOJ
File)
Informant Files T + 10 Legal notifications, identification
informstion, payment Information,
activities Information
Jail CU + 6 GC34090 Dally report of staffing,
Dally Logs bookings/releases, transfers,
transportation
Inmate Record Dependent on facility's classlficstion;
see Laws and Guidelines for Local
Detention Facilities by Board of
Corrections (State of California)
Inspection Flies CL + 6 Inspections by various agencies
Surveys CL + 2 GC34090 Prepared quarterly, forwarded to
- State Board of Corrections
Licenses CU + 2 GC34090
Bicycle
Bingo, Mace CU + 2 GC34090
Buainss~ Licanee T + 1 GC34090
Review Board
Administrative Fllee
California Records Retention Guidelines Prepuldication Edition Page 4 - 7 '~
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
~~`:~i~i~'?~¢~~**~i¥;~i~i~.~.:~ .'='%~ ..... .......*~.[
IRIP.I'll ..... .... .~:-.,,..._,.~.,.. ~,~,~,~.,.~ ~.:=-:?~,.~::,.,;~,~:~,....~.t..:~.~.~.¢.1~¢,~: ...... ,.:~..; ,,.. .
Duplicate (Pink), CU + 2 GC34090 OHginal to licensee, Blue duplicate to
Secondhand Dealer, DOJ; Pink duplicate retained by
Pawn Brokers agency; renewals issued annually by
local agency
Logs S
Auto Theft
Case Assignment CU + 1
Dally CU + 2 GC34090
Activity
Officer CU + 2 GC34090 Dally activity of incidents not
reported by use of official report
Report CU + 2 GC34090 Report numbers, type, names, dates
Summary retained for research value
Investigative (Pre- CL + 10 GC34090 Retained by division until cases are
Arrest) suspended end closed
Juvenile Detention CU + 2 GC34090 Logs document juvenile processing
per CYA
Property Control CU + 2 GC34090 Logs Items coming into and going
out of property room
Rap Sheet CL + 2 GC34090 Reclueste for criminal history
Subpoena CU + 2 GC34090 Subpoenas received/served daily
Pawn Slips/Tickets CU + 3 B & P
21628
Photographs Crime Scene, Registrant/Applicant,
Photo file, Accident. Retain
according to practical and functional
- association.
Daily Report T GC34090 Assigned DR number, retained as
(Negatives) form of evidence, destroyed at same
time evidence for associated case is
destroyed
Inmates CU + 20 By Prisoner number
(Negatives)
California Records Retention Guidelines Prepu~l:c~t:=,t Ed'~ion Page 4 - 8 ':
CALIFORNIA RECORDS RETENTION GUIDELINES
- Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
IRe.rd ~erte, Title'"" ... "Retel~ti°n':..`'c;~I~..~:.']~'I.:.~' '" ;'"'~ Descriptor
Registration Flies, Arson, Life of Fingerprint Card, photo, information
Sex and Narcotics registrant also forwarded to DOJ
within
juris-
diction
Arrest/Conviction H&S 2 (Man. H&S Applicable to convictions occurring
Section 11357 (b), (c), (d), (e) datory 11361.5 after January 1, 1996 or arrests not
or H&S Section 11360 (b) destruc- followed by a conviction occurring
violations (Occurring after tion from after January 1, 1996; Exception:
January 1, 1996) date of H&S 11357(e), the record shall be
convic- retained until a juvenile offender
tion or attains the age of 18 years, then
date of destroyed pursuant to 11361.5
'-' arrest
with no
convic-
tion)
Arrest/Conviction Man- H&S Applicable to convictions occurring
H&S Section 11357(b), (c), datory 11361.5 prior to January 1, 1996 or arrests
(d), (e) or H&S Section 11360 Destruc- (c) not followed by a conviction
(b) violations (Occurring tion occurring prior to January 1, 1996 for
before January 1, 1996) (Upon violations of H&S Code 11357, 11364,
notice 11365 and 11550
from
Depart-
ment of
Justice)
Crime See PC 800 Prosecution for an offense punishable
Felony Crimes With descriptor PC 601 by imprisonment in state pdson for eight
Or Without Arrests years or more must commence within 6
years after offense commission.
Commencement of prosecution defined
in PC 804. Exception: See PC 803 -
Tolling/Extension of time periods;
Appeals process and "Three Strikes"
also considerations in assigning
-- r~ention.
California Records Retention Guidelines Prepublication Edition Page 4 - 9
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
Misdemeanor/ CL + 2 GC34090 ' No arrests, identifiable property or
Infractions missing persons (See: 'Note 1)
Supplemental, P PC 799 No statutory limitation for
Felony Capital prosecution. Includes Murder,
CHmes, Crimea kidnapping for ransom, treason,
Punishable by Death, procuring execution by perjury, train
Life Imprisonment wrecking, assault with a deadly
weapon by a life-tarot prisoner,
bombing resulting in death or bodily
injury, making defective war
materials that cause death
Destruction P
Guns
Narcotics P
Disposition of Arrest/Court Retention determined by action
Action taken; i.e., recordable arrest or
detention (released no arrest)
False Alarm (Duplicate) CU + 2 GC34090
Non-Criminal Occurrences CU + 2 GC34090 Injured or sick persons; missing
persons where person has been
returned; traffic collision reports not
used as the basis for criminal
charges
Property Original Until Copy retained in records case file;
case is Refer to Managing Property in Law
adjudi- Enforcement'Agencies (By POST)
rated/ -
disposi-
tion
deter-
mined
Range Inventory S + 2 GC34090 Quarterly reports of inventories of
weapons and ammunition held by
Department Range
Callfomla Records Retention Guidelines Pmpubllcation Edition Page 4 - 10
CALIFORNIA RECORDS RETENTION GUIDELINES
- Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
ID.....M ~e.~.'~....~:~.....~-~.,,-.~ R~,,~tion:~': Citatkm ...... ~ .... DescriptOr '.'~i~ i'.ii '.
Reports CU + 2 GC34090 Arrest & Citation Register; Arson
Offenses; Crimes Against Senior
Citizens; Death in Custody; Domestic
Violence; FBI Include Return NSupp;
Hate Crime Incidents; Homicide
Reports, Supp.; Officers Killed or
Assaulted; Original to FBI - DOJ;
Unifor,~ Crime Reports
Statistical (Crime Analysis)CU + 2 GC34090 Internally generated information
using activity logs, citizen calls,
current and past crime statistic
reports, finance dept expenditure and
budget records; citations, crime
'--' reports, accident reports, permits,
" receipts. Reports created for variety
of purposes Including
Increases/decreases in criminal
activity; officer workload,
deployment, time usage
Statistical (UCR), Uniform Crime CU + 2 GC34090 Originals sent to FBI, DOJ
Reports Mandatory to DOJ (LEIC);
FBI Include Rstum A/Supplement;
Supplementary Homicide Report;
Law Enforcement Offleem Killed or
Assaulted; Monthly Return of
Amon Offenses Know to Law
Enfomemant; Number of Violent
Crimes Committed A~ainst 8anior
Cltizena; Monthly Repot of -
Dom#tic violence Rel.ted Calls for
Aseistan=e; Monthly Arrest and
Citation Regl~tor; Monthly Hate
Crimes Inr, ldenta; Death In Custody
Reporting.
Research Project Files CL + 2 GC34090 May Include request forms,
background materials, staff reports,
final project reports and supporting
data
Califomia Records Retention Guidelines PmpuNication Edition Page 4 - 11
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: .Law Enforcement
Final, August 1999
California City Clerks' Association
Rer, ord Series TRla:'~:...,.~::~::'=~:~:,*..*:~ ~=~i~:?.Retenti0ni~'... Citation ..~:.~ ': ..: .. · Descriptor
Sealed Manda- PC 851.8 General provision: Upon petition,
Adult Found tory records of agency must be sealed
Factually Innocent Destruc- and destroyed in accordance with the
tlon Upon provisions set by court record;
and exceptions.
Pureu-ant
to Court
Order
Juvenile Manda- WIC 826 (a) Upon petition, local laws enforcement
tory & (b) records within WIC 826(b) may be
Destruc- WIC 781 (a) destroyed aa ordered by the court, if
tion upon related probation and Juvenile court
and records have been destroyed by the
pureu-ant probation officer. Records involving
to court arrests, detention and/or petitioning
order juvenile before juvenile court
Subpoenas (Duplicate) CU + 2 GC34090
Tapes CU + 180 GC34090. Exception: Recordings used aa
Audio, Telephone days 6 evidence in a criminal prosecution or
and Radio claim filed or litigation or potential
Communications claims and litigation shall be
preserved for 100 days after
conclusion of the court action
Surveillance/Security CU + 13 GC34090.
Video (Jail) mos. 6
Use of Force Supervisory CU + 2 GC34090 Includes review forms, arrest report
Review Files copies, logs
Warrants Recall _ Recommended by the Califomla Law
Felony after 10 Enforcement Warrant Officer's
years. Association
Excep-
Uon:
Murder/
Escape
Misdemeanor Recall Recommended by the California Law
Criminal after 5 Enforcement Warrant Officer's
years Association
California Records Retention Guidelines PrepublicaUon Edition Page 4 - 12
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
Served CU Includes Warrant Service Information
Card, alpha index card
Unserved (Local) Until
served,
recalled
or purged
PATROL
Cards GU + 2 GC34090
Dispatch
Field Interview CL + 2 GC34090
Citations CL + 2 11361.5
11357(e), Juvenile H&S
11357b H&S, t1357c CL + 2 11361.5 *CA Admin Code, Chapter 1, Title II,
H&S, 11360b H&S H&S' Sec. 706
Violations
Cite and Release CL + 2 GC34090
California Vehicle CU + 90 GC34090 Original is forwarded to court.
Code Infractions days
(Duplicates)
Parking/Traffic, CU + 2 GC34090. OHginals are forwarded to court after
Duplicatse 7 agency processing; includes
citations electronically created
Transmittals CU + 2 GC34090 Usting of citations forwarded to
court, filed for reference
Equipment CU + 2 GC34090 Documents problems, malfunctions,
Radio Logs - resolution to provide equipment
(Communication) performance history
General Orders P
Patrol Requests CU + 2 GC34090 From citizens for patrol presence
(Correspondence)
Radar Calibration Records T + 2 GC34090 Documentation of Radar instruments
retained during use/ownership
Reports CL + 2 GC34090 Non-Jury
Accident
California Records Reten~n Guldelina~ Prepublication Edition Page 4 - 13
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
Record. $erl# Title ~ ~.. :~ ............. ~ .~.Retentlon~,..¢ltatlon.,~.. ~ ......... , ............ Descriptor ...... ~.
I
Traffic Collision P
Fatalities
Uniform Vouchers CU + 2 GC34090 Authorize purchase
(by name)
Vehicle S Record of assignments
Assignment Reports
Down Reports CU + 1 Printouts reporting which vehicles
are down for repair, maintenance,
etc.
RepossesslonlPrivate CU + 2 GC34090
Impounds
Service Schedules S GC34090
Vests, Bulletproof Letters CU + 2 GC34090 Authorization to purchase
Warrants Recall Recommended by the California Law
Parking after 1 Enforcement Warrant Officer's
year Association
Traffic Recall Recommended by the California Law
after 5 Enforcement Warrant Officer's
years Association
Weapons, Database P Departmentally-owned weapons,
personal weapons, alternate
weapons, secondary handguns;
produces Inventory reports
SERVICES
ChemicalsJFilm Inventories S
Equipment T _
InventorylSIgn-out
Cards. Photo Lab
Operations Files - T Retain until equipment no longer
Photo Lab owned/used by department; Manuals,
instructions, procedures for
use/operations of photographic
equipment
Grievance Flies GL + 2 GC34090 Grievance filed by employees,
supporting documentation
California Records Retenldon Guidelines Pre~ublication Edition Page 4 - 14 '"
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safe. ty: Law nforcement
F,nal, AUgust 1999
California City Clerks' Association
Record Sell# Retention'~... Citation -..:... . · ... Desoriptor
Investigations, CL + 2 GC34090 Non hired
Background
Background Hired P Include original reports re: PC 832.5
Investigations
Parades & Special CL + 2 GC34090 Reports, memos, correspondence,
Events File scripts, supplier information,
assignments, deployments,
supporting documentation
Permits L + 2 GC34090 Approval process
Alcoholic Beverage
Control License
Concealed Weapons CL + 2 GC34090
Photographs S + 2 GC34090
Personnel
Negative Log CU + 2 GC34090
Negatives, Misc. CU + 2 GC34090 Not case-related (Public relations,
promotions, events, ceremonies,
staff photos)
Press Releases CU + 2 GC34090
Press, Video Programs CU + 2 GC34090 Collection of videos of programs and
(Community Relations} events; outside press coverage of
department
Property Files CU + 2 GC34090 Original reports and supplemental
documentation (Lost, Found,
Safekeeping)
Property, Pawn CU + 2 GC34090 Sales, slips. Dealer required to file
Broker/Secondhand duplicate with agency
Reports CU + 6 GC34090. Original maintained by DOJ. Dealer
Dealer of Gun Sales, mos. 7 required to file duplicate with agency
Duplicate
Restraining Orders, CU Destroy after law enforcement
Emergency Protective (See actions described in PC 273.5, 273.6,
Orders, Temporary descriptor) 646.9, 12028.5, 13700 and Family
Restraining Orders, Legal Code Sections 6380-6383 are fulfilled
Stipulations, Orders After and effective date of restraining
Hearing order has expired.
California Records Retention Guidelines Prepublication Edition Page 4 - 15
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Safety: Law Enforcement
Final, August 1999
California City Clerks' Association
..:.~!. ,...,. ~:..-~ .......~.~.. ..... ~,,~...~ -.. "i~,~ .~..:......:~.,i.:.~ ......~. . ".' '.....;.~i.~::
Iaol'd'":'" ' '~'"~" ' ' '~'"' ~"~'c'~-'~':'~:~:~"~'"d::e'~'~:~'" "~"~;-"'~' '~"~'"~ ~'~': -~'~"' ?''" ..... ' ' ' ' ......
~,..m~L~.~~~~.:~.:..-~:~:.::~:~.~...~.~-. ~,~r .... . ....
Rosters (Divisional) S + 2 GC340g0 Personnel assigned to division.
Schedules CU + 2 GC34090 Schedules of Officers on duty
Dally
Watch Assignment/ CU + 2 GC34090
Timekeeping
Records
Speaker Requests CU + 2 GC34090 Community and business requests
for public appearances, speakers
Tests, Densitometsr ResultsT + 2 GC34090 Dally tests of development
(Photo Lab) chemicals/processes for quality
control.
Training P
Bulletins
Event Flies CU + 2 GC34090 Correspondence, brochures,
promotional materials, info on
speakers, guests, supporting
documents
Lesson Plans, Range CL + 15 Scope, content, time period of
COUrsOS
Personnel (by name) T + 7 GC34090 Paperwork documenting officers'
internal and external training
Schedules, Range CU + 2 GC34090 Dally, weekly, monthly schedules of
training events at range
Volunteer Card Files T + 2 GC34090 Volunteers' Identification, contact
information
Note 1: The destruction ef felony, mlademeanor mtd Infraction Crime/Supplemental Reports Is p~rmltted providing:
t. They de net relate to In unldJudicated arr#t except for H&S 11357 or H&S 11~60 violations;
2. They de not Mate te unsewed warrant~;
3. They do not involve Identifiable item-, which hive not been r~overed;
4. They cio not relm to PC 2BO, PC,IST.1, or H&g 1tS00 rigi.~,.nts;
S. They do not relm to violations listed In PC Section8 7~ and 800;
8. The ames ~re not pr~ently Involved In eltimr · rJvtl or c:rlmlnid litigation.
California Records Retention Guidelines Prepubli~at]on Edition Page 4 - 16
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Works
Final, AUgust 1999
California City Clerks' Association
,-~---~' ~-~A:~::~.--,---,-' '".~'~ ',*.-" -,~'~--~*..'.~ ? ': ..... "' '"'"' ...... Descriptor "' ""'-"'
PARKS I
Agendas, Board CU + 2 GC34090
Grants (refer to
Admin.)
Inventory, Equipment. AU + 2 GC34090 Warranties, purchase orders
Landscape CU + 2 GC34090 Drawings, contracts, complaints,
specifications, photos, reports
Maintenance/ C + 2 GC34090 Includes work orders, Inspection, repairs,
Operations cleaning, reports, complaints
Maps P GC34090 Irrigation, plot plans
Minutes, Board P GC34090
PhOtographs S + 2 GC34090
Plans, Proposed CU + 2 GC34090 Future plans, new sites, expansions
Policies and S + 2 GC34090 Includes rules and regulations
Procedures
Railroad Right. of-way CL + 3 36 CFR Land acquisitions, correspondence,
64.11 Improvements, statutory records
Reports
Accident CL + 2 GC34090 Patrons, employees
Others CL + 2 GC34090 _
Studies CL + 2 GC34090 Future sites, expansions
Resolutions, Board P GC34090
Schedules, Class.& CU + 2 GC34090 Enrollment, liability releases, evaluations,
Events attendance, flyers
California Records Retention Guidelines Prepublication Ecrdcxt P~ge 5 - 1 :
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Works
Final, August 1999
California City Clerks' Association
Record Series TRIo.?:"..'.~:,~':i..' ~':::".Rete'.n~. qp~!.:~..C..~Gn~-....--~.~.~ .. .... ... ..... Descriptor
SANITATIONI
SOLID WASTE/
WASTEWATER
Collections/Landfill CU + 2 GC34090 Dally records, usage
Facilities CU + 2 GC34090 Correspondence, maps, patron list
History, Sanitation P GC34090 Where City-owned
Incineration Plants, CU + 2 40 CFR Sludge, sampling, charging rate to
Sludge 61.54 measure mercury content
Incinerator CU + 2 40 CFR Gas flow through wet scrubbing, oxygen
Operations, Treatment 60.153 'content of exhaust gas, sludge rate,
Plant temperatures, fuel flow, total solids and
volatile solids
Maintenance and CU + 2 GC34090 Includes work orders, inspection, repairs,
Operations cleaning, reports, complaints
Maps, Septic Tank P GC34090 Location maps
Rates CU + 2 GC34090
Recycling Programs S + 2 GC34090
Regulations S + 2 GC34090 Includes legislation
California Re¢xnds F~t~ltJOn Guidelines Prepublica~,.~ Edition Page 5 - 2 '*
CALIFORNIA RECORDS RETENTION GUIDELINES
P.ubl!c Works
F,nal, AuguSt 1999
California City Clerks' Association
Reports
Studies CL + 2 GC34090
Tonnage CU + 2 GC34090
STREETS/ALLEYS
Abandonments/ P GC34090
Vacations
Closures P GC34090
Easements, P GC34090
.-. Dedications, Rights-of-
Way
Field Books P GC34090
Grants (see Admln.)
Intersection Records CU + 2 GC34090 Includes correspondence, volume counts,
accident history
Inventory, Traffic S + 2 GC34090 Signs, lights
Control Device
Landscaping CU + 2 GC34090 Plants, tree maintenance, work orders
Lighting CU + 2 GC34090 Maintenance, work orders
Maintenance/ CU + 2 GC34090 -Includes work orders, inspection, repairs,
Operations cleaning, reports, complaints, signals,
striping
Maps P GC34090 Fire hydrants, lighting districts, wheel chair
ramps, storm drains, streets, sidewalks,
Master Plans CU + 2 GC34090 Copies
C811fomi. Records I~tion Guid.lin.~ Pmpubllc~tion Edition P.{~ 5 - 3 '~
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Works
Final, August 1999
California City Clerks' Association
'" "?~.. ~':':::~'~:..~.:.'"" "~ '"'":~"~' '"'" 4. "~T' '" ' ~'" ' ..'".=.":'.':~'~.': ~.-'::"'.,
Record ~lrlelTitla~.,.~=:,:~.~:;~::~:~:=P~~C~o~., ~,~. '::...:. =.': '?':--:: .:." · Descriptor ... ..
Parking
Lots CU + 2 GC34090
Regulatione 8 + Z GC34050
Reports/Studies CL + 2 GC34090
Permits
Encroachment P GC34090
Improvement CL + 2 GC34090 May Include curbs, sidewalks; Applicatione
for excavation, fill, alterations
Oversize CL + 2 GC34090
Load
Parking CL + 2 GC34090 Reeidentlal
Paving CL + 2 GC34090
Use CU + 2 GC34090 Includes Special Events
(Temporary)
Photographs S + 2 GC34090 Includes aerials
Plane, Capital P GC34090 Strc.¢~s, curbs, gutters, sidewalks, sto.,,
Improvement, Projects drains
Policies and S + 2 GC34090 -Includes rules, regulations, standards
Procedures
Naming and P GC34090
numbering
Speed Limits S + 2 GC34090
California Records Retention Guldeline~ Pmp,.~lic~tion Edition Page 5 - 4
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Works
Final, August 1999
California City Clerks' Association
~,=,,rd S~ee'r~'? '~'?'~'~..-..~.-:'~'-.?~.~'.C.~?~'~?~:'...~..i,:' h',.:~''~ ..:.,.
Programa
Federal Aid CL + 3 23 CFR
Urban 633 (a) &
¢c)
Traffic Safety S + 2 GC34090 Drivers Education, Pedestrian Safety,
Bicycle Lanes
Reports
Bridges & L GC34090 Life of structure
Overpasses
Inspection CU + 2 GC34090 Includes Intersection, sidewalks. Bridges
and Overpasses, keep life of structure
Studies CL + 2 GC34090 Traffic volume, accident history, requests,
statistics, drawings supporting traffic
devices
Traffic Count CL + 2 GC34090 Evaluation of traffic volume
Vehicle CL + 2 GC34090
Accident
Routes, School Bus & S + 2 GC34090 Truck mutes, access ramps, rest areas
Truck
Signage L + 2 GC34090 ' Log books, index register cards, inventory
lists, records of traffic signs
Traffic Signals L Logs, drawings, wiring diagrams, codes,
circuit numbers, installation records,
tasting and maintenance.
Weigh Scales S + 2 GC34090
Califomla Records Retention Guidelines Prepublication Edition Page 5 - 5 "
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Works
Final, August 1999
California City Clerks' Association
UTILITIES
Facilities T + 2 GC34090 If city owned
Gas & Electric Rates $ + 2 GC34090
Underground P GC34090 GC4003, GC4004; H&S 19850
WATER
Billing/Customer CU + 2 GC34090 Billings, correspondence, complaints
Records
Connection Records P GC34090 Maps, water line connections
Flood Control
Drainage P GC34090 Includes dams, lakes, basins, creeks
Facilitles
Flood Zones P GC34090 Includes flood maps
Insurance S + 2 GC34090 Includes copies of policies, rules,
Programs programs
Policies/ S + 2 GC34090 Rules and Regulations
Procedures
Reports/ CL + 2 GC34090 -
Studies
Grants (see Admin.)
Inventory, Equipment CU + 2 GC34090
Locatl.ons P GC34090 Mains, valves, hydrants, wells
Maintenance end CU + 2 GC34090 Includes work orders, Inspection, repairs,
Operations cleaning, reports, complaints
California Records Retentlon Guidelines Prepublication Edition Page 5
CALIFORNIA RECORDS RETENTION GUIDELINES
- Public Works
Final, August 1999
California City Clerks' Association
Rm~erd Seri~Titia~,,. ~ :.~ :P. MmdiOn~.~~.~'~,., =...... -~. :,~ ..... Descriptor
Service CU + 2 GC34090 Includes work orders, entry cards,
manholes, service to property owners
Well & Pumping CU + 2 GC34090 Times operational, power used and quantity
Maps P GC34090 Line location; easements
Master Plans CU + 2 GC34090 Copies
Meter Operations CU + 2 GC34090 Reader reports, orders, tests Maintenance
Reports
Permits
-- National P 40 CFR Municipalities of 100,0001more, compliance
Pollutant 122.28 with Clean Water Act re: pollutants
Discharge
Elimination
System
NPDES).
Others CU + 2 GC34090 May depend on terms of state or federal
agency
Policies and S + 2 GC34090 Includes rules and regulations
Procedures
Rates S + 2 GC34090
Reclamation CU + 5 40 CFR -Dally operations including sewage flow,
122.41 grit removal, chlorine usage, lab analysis
results, etc.
Reports
Conservation CU + 2 GC34090
Consumption CU + 2 GC34090
California Records Retenlion Guidelines F'repul~!lcaUoq Edition Page 5 - ? "
CALIFORNIA RECORDS RETENTION GUIDELINES
Public Works
Final, August 1999
California City Clerks' Association
D..a-:- '~a~..~C,~.~.'.:~;~"'~,~'--"~'.'.,,':.~kaS~'"'-~..~-!,"'~'~- ~.~i'~':~..' ..... f~,~_~l~r .... ' ~ . ~...
...., _~ ...:... · ...~ ~..:-~......~ ... ~-:,~.~.: .~-~ .- ~'~,~;,,~. ~.~.~.--:~. ....... ,, ..
Corrosion CU + 12 40 CFR Compliance documentation
Control 141.91
Discharge CU + 5 40 CFR Average amount of pollution discharged
Monitoring 122.41 into waters of municipality.
Drinking CU + 10 40 CFR
Water 141.33
Corrections
Hydrograph P GC34090 Dally flow of streams
Lead CU + 12 40 CFR Compliance documentation
Service Line 141.91
Public CU + 12 40 CFR Compliance documentation
Education 141.91
Quality CU + 12 40 CFR ComPliance documentation
Parameters 141.91
Sanitary CU + 10 40 CFR Statistics, reports, correspondence
Surveys 141.33
Source CU + 12 40 CFR Compliance documentation, e.g. lead &
Water 141.91 copper
State CU + 12 40 CFR Compliance documentation
Certification 141.91 _
Variances, CU + 5 40 CFR
Water System 141.33
Well Level CU + 2 GC34090
Sources CU + 2 GC34090 May include wells, rivers, lakes, districts
Surveyor Field Notes P GC34090 Notes preparatory to maps of water
inatellations
Califomia Records Retentlon Guidelines PreputJi; ~.,t Edition Page 5 - 8 '"
CALIFORNIA RECORDS RETENTION GUIDELINES
- Public Works
Final, ~ugUSt 1999
California City Clerks' Association
Surveys, Water CU + 10 40 CFR Ststistlca, reports, correspondence
System Sanitary 141.33
Tests
Bacteriological CU + 5 40 CFR Compliance records Include location, date,
Analysis t41.33 method and results; corrections, analysis
of bacterial content
Chemical CU + 10 40 CFR Compliance records include location, date,
Analysis 141.33 method used and results; corrections,
analysis of chemical content
Quality CU + 12 40 CFR Compliance documentation including
141.91 sampling data, analysis, reports, surveys,
documents, evaluation, schedules, valves,
etc.
Valve Main Records P GC34090
Violations, Drinking CU + 3 40 CFR Retention applies to each violation
Water 141.33
Califomia Records Retention Guidelin~ Prepul I:= ~3.,t Edil]on Page
CALIFORNIA RECORDS RETENTION GUIDELINES
Transportation
Final, August 1999
California City Clerks' Association
~ I ~~.::~~:: ~ff~,~.....:,.:::~'=-~.~.~= ~ .. ~,.~...~..-.~- ~ ~: · · . ·
ADMINISTRATION
Agreements T + 4 CCP 337 Including concessionaire, slip rental,
facility storage
Applications T + 2 GC34090 Payment invoices, inventory listings, billing
Aircraft Storage correspondence and other related
Parking documents
Slip Rentals
Special Events CU + 2 GC34090 Permits, correspondence, related
documents re use of rights of way
Fueling~:~ AU + 3 CCP 337 Meter readings, fuel consumption reports,
invoices, receipts and records pertaining
to refueling operations
Hazardous Waste CU + 10 CAi. Documentation re: the handling and
Disposal OSHA; disposal of hazardous waste
4O CFR
t22.21
Inventory, Equipment L + 2 Includes vehicles, aircraft, vessels and
Parts & Supplies related documents re repairs
Inventory, Vehicle L + 2 Owner,=s manual, warranty documents,
Ownership and Title Department of Motor Vehicle title and
registration, and related, documents
Licenses, Permits CU + 2 - Forms, related documentation re: licenses
and pe.,,~ts required by federal and state
agencies
Maintsnance/ L + 2 GC34090 Related to requests for service and work
Operations orders for fuel, vehicle and equipment
maintenance end repairs
Cellfomia Records Retention Guidelines Prepublication E¢Cion Page 6 - 1
CALIFORNIA RECORDS RETENTION GUIDELINES
Transportation
Final, AuguSt 1999
California City Clerks' Association
Report, Accident CU + 2 GC34090 Memos and working documents
(Copies)
Vehicle Assignment CU + 2 GC34090 Log books, request forms, lists
AIRPORT
Airport Certification P 14 CFR Federal Aviation Administration (FAA)
139.207b required manuals
& 171.13-
171.213
Airport Noise CU + 10 Correspondence, studies, memos, reports,
Monitoring and log books, documents related to
Complaint assessment of noise levels at airports and
resolution of complaints
Inspection, Runway CU + 10 Maintenance Including Inspection reports,
work orders and related records
Inspection, Safety SelfCU + 2 CFR Safety inspection and related document
139.327 Include reviews and analysis of all aspects
of airport operation
Maintenance, FAA P 14 CFR Forms and reports required by FAA
171.13 - including Forms FAA-198, -418, -6030-1, -
171.213 _ 6790-4
Reports
Accident and CL + 8 Accidents, injuries, property damages,
Incident general conditions re pilot and aircraft
(Aircraft)
Califomia Records Retenlion Guidelines Prepublication Edition Page 6 - 2
CALIFORNIA RECORDS RETENTION GUIDELINES
Transportation
Final, August 1999
California City Clerks' Association
Record 'Serbs Title i..,.'~!~:..!::..:':i!:=~i:~=':='_Ret~.'tion:~i~atJon :~i!i~i~'.:,.!;...=! :~,.:~ :~.....:.'~'~ ~'.:.:=.;..i~;'. :;'::, Descriptor
Airport P Annual and special reports to federal and
Operational ~ state regulatory agencies.
(Regulatory)
Airport CU + 2 Logs, statistical summaries; administrative
Operational records
(Administrative)
NOTAM (Notice CU + 3 Reports re: conditions affecting airport
to Airmen) maintenance/operations
GROUND
TRANSPORTATION
Auto for Hire T + 4 GC34090 License, permits for Taxicabs, shuttles, etc
HARBOR ~ .....
Registers, Transient AU + 3 Reservation applications, receipta, and
Vessel Reservation index registers relating to boats in transit,
temporarily moored
Slip Rental Index CU + 5 Annual' and periodic reports of slip renters
Slip Rentel Permits CL + 2 Applications, statement of rental
-conditions, vessel Inspection check
sheets, copy of DMV registration, boat
owner information, and other documents
re: dock slip spaces
Slip Rentel Waiting CU + 2
List
California Records Retention Guidelines Prepublication Edition Page 6 - 3
City Hall
10300 Torte Avenue
Cupertino, CA 95014-3255
CITY OF Telephone: (408) 777-3210
CUPEI INO F^x: (408)777-3366
Website: www.cupertino.org
PARKS AND RECREATION DEPARTMENT
STAFF REPORT
Agenda Item Number I D Agenda Date: March 4, 2002
SUBJECT AND ISSUE
Approve request from the De Anza Optimist Club of Cupertino for waiver of use fees for
its sponsorship of four Octagon dubs in the Fremont Union High School District and one
in West San Jose who will be co-hosting the 'Second Annual Cure Cancer Caf6,' to be
held at the Quinlan Community Center on Saturday, March 23, 2002, in the approximate
amount of $461.75.
BACKGROUND
Monta Vista High School started the 'Cure Cancer Caf6' last year. It is an event filled
with live perform~ances, hors d'oeuvres and silent auction items to bid on. Last year's
event raised over $12,000. This year, the Octagon clubs from Fremont, Homestead,
Lynbrook, Monta Vista, and Branham High Schools will be co-hosting the event. All
funds raised will go directly to the Leukemia and Lymphoma Society. Pursuant to the
City of Cupertino's facility use policy, adopted by the City Council, a Cupertino-based,
non-profit organization providing a service to the community shall receive a waiver of
fees relative to their event.
STAFF RECOMMENDATION
Staff recommends that City Council waive the room rental fees in the approximate
amount of $46 !.75 for the De Anza Optimist Clubs sponsorship of the'Second Annual
Cure Cancer Caf6' on Saturday, March 23, 2002. The group will be responsible for the
approximate $63.25 in staffeosts.
SUBMITTED BY: APPROVED FOR SUBMISSION
TO CITY COUNCIL:
Therese Ambrosi Smith, Director David Knapp, City Manager
To: Cupertino City Council February 8, 2002
The De Anza Optimist Club of Cupertino is proud to sponsor five
Octagon clubs in the Fremont Union High School District and one in West
San Jose.
An Octagon Club is dedicated to serving the community through
volunteer projects and significant fundraising for charitable causes.. Last
year, Monta Vista High School started the 'Cure Cancer Caf6'..It was a lively,
entertaining evening consisting of live performances, a variety of hor
d'oeuvres, and' over 150 silent auction items to bid on. Last year's event
raised over $12,000.
This year, the Octagon clubs from Fremont, Homestead, Lynbrook,
Monta Vista and Branham High Schools will co-host the 'Second Annual
Cure Cancer Cafd' to be held at the Quinlan Community Center on
Saturday, March 23, 2002 from 6:00 to 9:00 PM.
All funds raised from this event will go directly to the Leukemia and
Lymphoma Society. This non-profit organization raises money for research to
fight all blood related cancers and to provide services for those with these
diseases.
We are requesting that the Cupertino City Council waive the fee for
the use of the Quinlan Community Center for this event. Thank you for your
consideration.
Sincerely,.
V. Dean Skeels
Past District Governor
Advisor, Homestead Octagon Club
Quinlan Center Rental Contract I Permit
City of Cupertino Parks and Recreation Department
10185 North Stelling Road
Cupertino, CA 95014
..~- Phone: (408) 777-3120 Fax: (408) 777-31 37
CITY OF Printed: f-Feb-02, 12:47PM
CUPEI INO U=er: rebecca$
Contract#: 2184 User: HEATHERJ
Data: 30-Jan-02 Status: Firm
City of Cupertino Parks and Recreation Depe~ment hereby grants OPTIMIST CLUB (hereinafter celled the "Licensee") represented by DEAN
SKEELS. permission to use the Facilities aa outlined, subject to the Ten~.s and Conditions of this Agreement contained herein and attached hereto
all of which form part of this Agreement.
i) Purpose of Use Private Event
OPTIMIST CLUB
ii) Conditions of Use RESERVATION SUBJECT TO DEPARTMENTAL APPROVAL, VERIFICATION OF FEES,
DATES, AND TIMES. UPON APPROVAL, A FIRM RENTAL CONTRACT I PERMIT WILL BE
MAILED TO YOU.
Iii) Data and Times of Use # of Bookings: 1 Starting: 23 Mar Sat 02 03:00 PM Expected: 300
Ending: 23 Mar Sat 02 10:00 PM
Facility Day Start Date Start Time End Data End Time Fee Extra Fee Tax Total
Quinlan Community Center- Sat 23-Mar-02 03;00 PM 23-Mar-02 10:00 PM $525.00 $0.00 $0.00 $ 525.00
Cupertino Room
iv) Additional Fees
v) Payment Method
Rental Fees Extra Fees Tax Rental Total Damage Deposit Total Applied Balance Current
$525.00 $0.00 $0.00 $525.00 $300.00 $300.00 $525.00 $0.00
Complete payment of $525.00 due on Saturday, March 09, 2002
In consideration for the acceptance of my application for participation ~n or presence at the aforrnentioned activity, I HEREBY WAIVE,
RELEASE AND DISCHARGE, the Cupertino Parks and Recreelton Oeperb'nent, the Cupertino Public Faci/Ities Corporation, the City of
Cupertino and the County of Santa Clara, their agents and smpioyee~ FROM AND AGAINST ANY AND ALL LIABILITY FOR ANY LOSS,
PERSONAL INJURY, INCLUDING DEATH, OR PROPERTY DAMAGE THAT MAY HAVE ARISEN OUT OF, OR IN ANY VVAY
CONNECTED WITH, MY PARTICIPATION OR PRESENCE ATTHE AFOREMENTIONED EVENT, EVEN THOUGH THAT LIABILITY MAY
HAVE ARIS EN OUT OF NEGLIGENCE OR CARELESSNESS ON THE PART OF THE PERSONS OR ENTITI ES MENTIONED ABOVE
THE HEREIN RELEASED. BUT DO NOT RELEASE THE ABOVE MENTIONED PERSONS OR ENTITIES FROM THEIR FRAUDULENT
OR iNTENTIONAL ACTS OR FOR THEIR N EGEGENT VIOLATIONS OF STATUTORY I.~W,
Furthermore, I assume all responsibility and agree to indemnity the City of Cupe~no for any loss, damage or injury to myself or my property
which may have been caused by negligence, or any act, of any person connected in any way with the aforementioned event. I undersland
that the City of Cu perfino does not guarantee the construction, condition, or safety of the facilities or the equipemnt and that this Release
Agreement is to pe binding on me, my heirs and assigns.
DEAN SKEELS TOM WALTERS
OPTIMIST CLUB RECREATION SUPERVISOR
21430 COLUMBUS AVE City of Cupertino Parks and Recreation Department
CUPERTINO CA 95014 Date Approved: e~... //~/~_..
Home #: Business ~ 252-3336
Fax #: 253-7400
Page: 1 of 2
Quinlan Community Center
10185 N. St¢lling Road
Cupertino, CA 95014-5700
Phone: (408) 777-3120
CITY OF Fax: (408) 777-3137
cu er t no
PARKS AND RECREATION DEPARTMENT
Dear Quinlan Community Center Permittee:
Enclosed is a copy of your approved l~erm~t for the use of the Room in the
Quinlan Community Center on ~'~'~10~z- .
You are scheduled to enter the room to set up and accept deliveries at ~ '~,.~0~Y~
You must be cleaned up and out of the facility by [ 0f-~0 ~(~.
It is very important that you take time to review the FACILITY RESERVATION INFORMATION
SHEET. This paper contains some important rules and regulations that you need to be aware of for
your permit.
A few weeks prior to the start of your permit, I will be mailing you a room set-up chart. On this chart
you will be able to indicate how you would like the room set up.
For your convenience, enclosed is an addressed envelope to the city so you can send us your payment
in the mail. If you are paying by check please make your check out to the "City of Cupertino." If you
are paying by credit card please fill out and return the bottom portion of the page to us. Please make
sure that all information is filled in completely and is legible.
Complete Balance of $ ~~ ~-' 00 is due by ~ ~
If you have any questions, please contact me during normal business hours at (408) 777-3120.
Sincerely,
Tom Walters
Recreation Supervisor
COMPLETE THIS SECTION IF PAYING BY CREDIT CARD
VISA MASTER CARD DISCOVER CARD AMERICAN EXPRESS
EXPIRATION DATE MONTH YEAR AUTHORIZED AMOUNT $
CREIT CARD NUMBER
PRINT NAME AS IT APPEARS ON CARD AUTHORIZED SIGNATURE OF CREDIT CARD
P~fnted on Recychlcl P~per
..~ City Hall
10300 Tone Avenue
~' Cupertino, CA 95014-3255
CiTY OF Telephone: (408) 777-3210
CUPE INO FA×: (408)'/77-3366
Website: www.cupertino.org
PARKS AND RECREATION DEPARTMENT
STAFF REPORT
Agenda Item Number I 0 Agenda Date: March 4, 2002
SUBJECT AND ISSUE
Approve request from the Cupertino Optimist Club for waiver of fees for use of the
Senior Center Bay room for their annual speech contest on Saturday, March 23, 2002, in
the approximate amount of $87.50.
BACKGROUND
The Cupertino Optimist Club will be hosting the annual speech contest this year for clubs
in the region. Pursuant to the City of Cupertino's facility use policy, adopted by the City
Council, a Cupertino-based, non-profit organization providing a service to the community
shall receive a waiver of fees relative to their event.
STAFF RECOMMENDATION
Staff recommends that City Council waive the room rental fees in the approximate
amount of $87.50 for the Optimist Club on Saturday, March 23, 2002.
SUBMITTED BY: APPROVED FOR SUBMISSION
TO CITY COUNCIL:
Therese Ambrosi Smith, Director David Knapp, City Manager
Parks and Recreation Department
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
CITY OF Telephone: (408) 777-3210
CUPER TINO FA×: (408)777-3366
Website: www.cupertino.org
PARKS AND RECREATION DEPARTMENT
STAFF REPORT
Agenda Item Number ~ b Agenda Date: March 4, 2002
SUBJECT AND ISSUE
Approve request from the Iranian Federated Women's Club and Payvand Cultural School
for waiver of use fees for its Fifth Annual Arts and Cultural event to be held at the
Quinlan Community Center on Sunday, March 17, 2002, in the approximate amount of
$3,224.0O.
BACKGROUND
The one-day cultural event will include a variety of community activities such as dance,
music, and food. Pursuant to the City of Cupertino's facility use policy, adopted by the
City Council, a Cupertino-based, non-profit organization providing a service to the
community shall receive a waiver of fees relative to their event.
STAFF RECOMMENDATION
Staff recommends that the City Council waive the room rental fees at the Quinlan
Community Center in the approximate amount of $3,224.00 for the Iranian Federated
Women's Club and Payvand Cultural School's FiRh Annual Arts and Cultural event on
Sunday, March 17, 2002. IFWC will be responsible for the approximate $461 in staff
costs.
SUBMITTED BY: APPROVED FOR SUBMISSION
TO CITY COUNCIL:
Therese Ambrosi Smith, Director David Knapp, City Manager
Parks and Recreation Department
Novembe= 26, 2001
Mc Tom Walterl
10185 N. 8tellSng ~.
Cupe=tJ. no, ~ 95014
Dear Tom,
The Iranian Fedo~atedW~men~e Club and Pa~oul~u~ 8~hool are
seeking funding and supporting to bring our cultural perspective to this
wonderful diverse community by sponsoring the Fifth annual Arts and
Cultural event scheduled at Quinlan Con~unity Center in Cupertino on
March 17, 2002.
This support will underwrite a one-day Cultural that will include a wide
variety of community activities such as dance, music, and food.
Our area of fo~ue: Young IranianAmericans, like many immigrant
children, face the challenge of integrating their ethnical identities in
a new environment. It is imperative for our future young Americans to be
proudly aware of their cultural heritage and use it to continue our
country's unique cosmopolitan fiber.
Our O~ganiza~ion and its Mission: Iranian Federated Women's Club and
Payvand cultural school are non-profit corporations that work to aid our
younger Iranian Americans to become highly trained citizens who maintain
their own cultural heritage. This is done through scholarship programs
and classes in English and Farsi languages, dance, music, painting, and
other activities. In addition we contribute to our American environment
by supporting various activities that integrate our young people and
children to become Americans in a positive way.
I would appreciate if you would be kind enough to once again wave the
fee for using the community room on the above date.
Please do not hesitate to call me at (408) 865- 0969, should you have
any questions. Thank you for your consideration and cooperation.
Fariba NeJat, President
City Hall
10300 Torte Avenue
Cupertino, CA 95014-3255
CIT~ OF Telephone: (408) 777-3210
CUPEi;LTiN0 (408)777-3366
Wcbsite: www. cupertino.org
PARKS AND RECREATION DEPARTMENT
STAFF REPORT
Agenda Item Number ] 0 Agenda Date: March 4, 2002
SUBJECT AND ISSUE
Approve request from The Home of Christ Church and the Abundant Life Church for
waiver of use fees for their annual Easter Egg Hunt held at Memorial Park on Saturday,
March 30, 2002, in the approximate amount of $80.00.
BACKGROUND
The Home of Christ Church and the Abundant Life Church annually put on an Easter Egg
Hunt for the community at Memorial Park. Last year, over 1,500 children from the
community participated in the Egg Hunt and other fun games and activities. Pursuant to
the City of Cupertino's facility use policy, adopted by the City Council, a Cupertino-
based, non-profit organization providing a service to the community shall receive a
waiver of fees relative to their event.
STAFF RECOMMENDATION
Staff recommends that City Council waive the park fees in the approximate amount of
$80.00 for The Home of Christ Church and the Abundant Life Church on Saturday,
March 30, 2002.
SUBMITTED BY: APPROVED FOR SUBMISSION
TO CITY COUNCIL:
Smith, Director David Knapp, City Manager
Parks and Recreation Department
In Cupertino
Tom Walters ~Jawm5, 15, 2002
City of Cupertioz
Parks and Recreation Department
Recreation Supervisor
10185 North Stelling Road
Cupertino, CA 95014
Dear Mr. Walters,
I am writi~t to request a fee waiver of $190 from thc City for the use of Memorial Park
on March 30, 2002. The Home of Christ Church is orgal~izlng an Easter Egg hunt for the
community, and we are reserving the amphitheatre, the gazebo and the picnic area for
that day.
Please let me know if you need anything else from me.
Thank you very much.
Pastor Patrick Shing
10340 Bubb Road Cupertino, CA 95014 Tel & Fax: 408 996-8208; 996-9306
City Hall
10300 Torte Avenue
Cupertino, CA 95014-3255
CITY OF Telephone: (408) 777-3210
CUPE INO FA×: (408)777-3366
Website: www.¢upertino.org
PARKS AND RECREATION DEPARTMENT
STAFF REPORT
Agenda Item Number I D Agenda Date: March 4, 2002
SUBJECT AND ISSUE
Approve request fi.om the Homestead High School Music Boosters for waiver of use fees
for its annual music awards banquet to be held at the Quinlan Community Center on
Friday, May 10, 2002, in the approximate amount of $171.00.
BACKGROUND
The Homestead High School Music Boosters is a Cupertino non-profit organization
involved in raising funds to assist high school students in their pursuit of music
education. The schools do not have sufficient funding to provide extras, so they rely on
organizations such as the Music Boosters for things such as paying for equipment, paying
for additional music instructors, purchasing uniforms, and providing scholarships. The
music awards banquet is held each spring to honor those Homestead High School
students who have participated in band, orchestra, and color guard.
STAFF RECOMMENDATION
Staff recommends that the City Council waive the room rental fees in the approximate
amount of $171.00 for the Homestead High School Music Boosters on Friday, May 10,
2002. The Boosters will be responsible for the approximate $69 in staff costs.
SUBMITTED BY: APPROVED FOR SUBMISSION
TO CITY COUNCIL:
Therese Ambrosi Smith, Director David Knapp, City Manager
Parks and Recreation Department
Homestead High School
Music Boosters
21370 Homestead Road
Cupertino. CA 95014
February 11,2002
Honorabl~ Richard Lowenthal
Mayor of Cupertino
City of Cupertino, City Hall
10300 Torte Avenue
Cupertino, CA 95014
Dom' Mayor Lowenthal:
On Friday, May 10, 2002, the Homestead High School Music Boosters once again will be
hosting our annual mmic awards banquet in the Cupertino Room at Quinlan Community
Center. This dinner is held each spring to honor the Homestead High School students
who have participated in band, orch~tra, and colorguard.
The Homestead High School Music Boosters is organized exclusively for the purpose of
supping, encouraging, and promoting the activities of the Homestead High School
music program. Although many of the music program activities are ~...dent funded, our
organizaflon must raise fund~ to pay for many of the exm~ that allow the music program
-- to flourish. Booster funded expenses include, but aren't limited to, purchasing equipment
for marching band field shows, paying for additional music imlructors, purchasing
uniforms, providing scholarships, and purchasing musical equipment. As you know, the
sehoois do not have sufficient funding to provide for these ex-mis, so they rely on
organizations such as the Music Boosters to raise additional money to enrich the
program. The Home~u~ High Music Boost~'~ feel the people in the Cupertino
community benefit from its endeavors in many ways, particularly because the additional
funds open the door for all student~ at Homestead High School to have an opportunity to
participate in a high-quality music program as ~ of their educational career.
Because Homestead High School Music Boosters is a Cupertino non-profit or~a~ization
involved in raising funds to ass~ high achooi students in their pursuit of music
aducation, our org~nJzatiou is requesting a fee waiver for our event on May 10, 2002.
The Cupertino Room has been a perfect place for our previous awards dimm~. We are
appreciative that th~ city of CUpertino has waivad the fuas in th~ past so that we have
b~n able to make this a more affordable evening for our booster families.
Thank you very much in advance for considering this request.
Plea~ send your res'pome to: Ann Thalis, 1619 Kitchener Dr., Sunnyvale, CA 94087.
Most Sincerely,
Ann Thalls
Awards Banquet Coordinator, 2001-2002
ce: The~ Smith, Dir~tor of Parks & Re~r~tion
t0-11
CITY OF
CU PE INO PAP~K$ AND RECREATION ADMINISTRATION
STAFF REPORT
Agenda Item Number ~ I Agenda Date: March 4, 2002
SUBJECT
Approve application for grant funding to rehabilitate Portal and Wilson Parks.
BACKGROUND
Funding is available under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal
Protection Bond Act of 2000 for park renovation.
Wilson Park is in need of renovation, but city funds were not available in this year's capital
improvement program. By combining the Wilson Park and Portal Park renovation projects and
reducing overhead, we were able to produce a neighborhood park renovation package we believe can
be constructed with per capita funds available under this program and Roberti-Z'Berg-Harris Grant
funds authorized by City Council September 17, 2001. Our goal is to bid the Wilson Park and Portal
Park improvements this spring.
Attached is correspondence from the State of California indicating that the paperwork for our
projects has been completed and that they are ready to forward a contract for funding for the city
manager's signature. The adoption of this resolution is an outstanding action that needs to be
completed before funding contracts will be executed with the City of Cupertino.
FISCAL IMPACT
There is a beneficial fiscal impact to this action, as we will receive $439,000 in funding from the
State of California for needed park renovations.
STAFF RECOMMENDATION
Staff recommends that City Council, by resolution, authorize the Per Capita Grant Program
application for funding in the amount of $439,000 for park renovations at Wilson Park and Portal
Park.
SUBMITTED BY: APPROVED FOR SUBMISSION
TO CITY COUNCIL:
Thcresc Ambrosi Smith, Director David Knapp, City Manager
Parks and Recreation
Resolution No: 02-038
RESOLUTION OF TI-W~ CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING TI-IR. APPLICANT TO APPLY FOR GRANT FUNDS FOR THE PER
CAPITA GRANT PROGRAM UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN
WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000
WHEREAS, the people of the State of California have enacted the Per Capita Grant
Program which provides funds to meet the urgent need for safe, open and accessible local park
and recreational facilities for increased recreational opportunities that pwvide positive
alternatives to social problems; and
WHEREAS, the California Department of Parks and Recreation has been delegated the
responsibility for the administration of the grant program, setting up necessary pwcedures; and
WHEREAS, said procedures established by the Californ/a Depa~hnent of Parks and
Recreation require the Applicant's Governing Body to certify by resolution the approval of the
Applicant to apply for the Per Capita Allocation, and
WHEREAS, the Applicant will enter into a Contract with the State of California;
NOW, THEREFORE, BE IT RESOLVED that the City Council:
1. Approves the filing of an application for local assistance funds from the Per Capita
Grant Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and
Coastal Protection Bond Act of 2000; and
2. Certifies that the Applicant has or will have sufficient funds to operate and maintain the
project(s); and
3. Certifies that the Applicant has reviewed, understands and agrees to the General
Provisions contained in the Contract shown in the Procedural Ouide; and
4. Appoints the City Manager, or his designee, as agent to conduct all negotiations, execute
and submit all documents including, but not limited to applications, agreements, payment
requests and so on, which may be necessary for the completion of project(s).
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 4~ day of March 2002 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:'
City Clerk Mayor, City of Cupertino
.._~_. St~b of C-lifomi, · The Resourc,s Agency Grsy Dsvis, Govemm
DEPARTMENT OF PARKS AND RECREATION · P.O. Box 942896 · Sacramento, CA 942~1 Rusty Areias, Directo~
February 20, 2002
Therese Smith
Director, Parks & Recreation
City of Cupertino
10300 Torre Ave.
Cupertino, CA 95014
Re: DPR Project Number: 00-43-003-NEIGHBORHOOD PARK RENOVATIONS
This acknowledges receipt of your application for the above referenced project. The
application is complete. You can not begin this project until there is a fully executed 2000
Bond Act, Per Capita contract between the Department and the City of Cupertino.
If you have any questions, please contact me at (91§) 551-8500 or e-mail at
dchun@parks.ca.gov.
Sincerely,
Dian Chun
Project Officer
:~ S'.~;~ of Callfoml,~ · The R#our;# Ag.n~ Gray Davis, Governm
DEPARTMENT OF PARKS AND RECREATION · P.O. Box 94289~ · 8ar, mment~, CA 94296.0001 Rusty Arelas, Dlrecto~
February 22, 2002
Therese Smith
Director, Parks & Recreation
City of Cupertino
10300 Tone Ave.
Cupertino, CA 95014
Re: DPR Project Number: RZ-43-003-NEIGHBORHOOD PARK RENOVATIONS
This letter acknowledges receipt of your application for the avove referenced project.
Your 10% Private Non-State match waiver was received and approved. The application
is now complete. You can not begin this project until there is a fully executed 2000 Bond
Act, Roberti Z'Berg-Harris contract between the Department and the City of Cupertino.
If you have any questions, please contact me at (916)651-8600 or e-mail at
dchun@parks.ca.gov.
Sincerely,
Dian Chun
Project Officer
C]TY OF 10300 Tone Avenue
Cupertino, CA 95014-3255
CUPE INO ,408 777-33 4
FAX (408) 777-3333
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM ~ ~ AGENDA DATE March 4. 2002
SUBJECT AND ISSUE
Authorization for the execution of an Agreement between the City and the California
Department of Transportation (CalTrans) for the Location of Underground Utilities in City
streets.
BACKGROUND
._ The California Depa[huent of Transportation (CalTrans) from time to time has state
highway projects under design and/or construction which may require that City owned
underground utilities be located to verify ifa conflict exists between the city utility (such as
storm drain line) and the proposed CalTrans project.
Currently the City would be responsible for digging a "pothole" to positively verify the
location of the utility. This often is costly and time-consuming and Caltrans has
implemented a policy whereby local agencies may enter into an agreement that allows
CalTrans to perfoim this function with pwper notice to the local agency. The Agreement
would allow CalTrans to pothole the utilities at their own expense to verify the location.
This proposed policy was developed because it will, in the long term, benefit the State
projects by saving construction time and expense. The City will benefit by avoiding the
cost and effort of doing this work without losing any control over how are streets are
repaired after the work is completed.
FISCAL IMPACT
Minor cost savings due to Caltrans completing work now required of the City.
STAFF RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 02- {L~i, authorizing the the
Director of Public Works to execute an Agreement For thc Positive Location of
Underground Utilities with the California Department of Transportation and the City of
Cupertino.
Submitted by:
~ (~(.. ~,. ~t~ ~ Approved for submission:
Ralph A. Quails, Jr. David W. Knapp
Director of Public Works City Manager
RESOLUTION NO. 02-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AUTHOI~IZING EXECUTION OF "AGREEMENT FOR THE POSITIVE LOCATION
OF UNDERGROUND UTILITIES" BETWEEN THE CALIFORNIA DEPARTMENT
OF TRANSPORTATION AND THE CITY OF CUPERTINO
WHEREAS, positive location services (potholing) are required on all California
Depa~hl~ent of Transportation (Caitrans) projects; and
WHEREAS, the current process for utility owners to perform positive location
services whcn Caitran.~ requests potholing requires intensive scheduling and perfo~mmce
in order to complete the task; and
WHEREAS, the Department of Tran.~portation has agreed to assume
responsibility for the performance and payment for positive location services required on
all Caltrans' projects; and
WHEREAS, the provisions, terms, and conditions of the aforementioned
agreement have been reviewed and approved by the City Attorney and the Director of
Public Works.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino hereby approves the aforementioned agreement and authorizes the Director of
Public Works to execute said agreement on behalf of the City of Cupertino.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 4m day of March, 2002, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
,~.~ City Hall
CITY OF 10300 Tone Avenue
CUPERJINO Cupertino, CA 95014-3255
(408) 777-3354
FAX (408) 777-3333
PUBLIC WORKS DEPARTMENT
SUMMARY
AGENDA ITEM [ t~ AGENDA DATE March 4. 2002
SUBJECT AND ISSUE
Approval of Contract Change Order No. 1 in the amount of $18,783.27 for the Annual
Slurry Seal Project no. 2001-03
BACKGROUND
On July 2, 2001, the Council approved a contract with Graham Contractors Inc. for the
Annual Slurry Seal Project in the amount orS 246,823.94 along with a contingency of
$ 25,000.
On January 22, 2002 the City Council accepted the project because the work has been
completed in accordance with the contract. However, following the completion and
acceptance of the work staffhas finalized negotiations with the contractor for the cost of
some incidental extra work that was required to complete the job.
Although the work is finished a final change order is required to fully compensate the
contractor for the extra work. This work included such items as the removal of some
additional thermal plastic striping as well as several quantity adjustments at the contract
unit price resulting from field calculations of actual quantities used in excess of that
provided in the contract.
All of the items result in a total cost that was negotiated with the contractor, in the
amount of $18,783.27 which staff believes is a reasonable price for the work involved.
FISCAL IMPACT
This change order cost is within the approved'project budgeted contingency of $25,000
- so there is no additional fiscal impact over the approved budget.
STAFF RECOMM~NDATION
Adoption of Resolution No.l~-oq0, approving Contract Cha~ge Order No. 1 for the
Annual Slurry Seal Project in the amount of $18,783.27 for a total contract amount of
$265,607.21.
Submitted by: Approved for submission:
Ralph A. Qn~II~, Jr. David W. Knapp
Dir~tor of Publi~ Worl~ Ci~ Manager
RESOLUTION NO. 02-040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTrNO
APPROVING CONTRACT CHANGE ORDER NO. 1 FOR ANNUAL
SLURRY SEAL, PROJECT NUMBER 2001-03
RESOLVED by the City Council of the City of Cupertino, California, that
Change Order No. 1 for changes to work which has been approved by the Director of
Public Works and this day presented to this Council, be, and it hereby approved in
conjunction with the project known as
ANNUAL SLURRY SEAL,
PRO~ECT NUMBER 2001-03
BE IT FURTHER RESOLVED that funds are available and no further
appropriation is necessary.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 4th day of March, 2002, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
City Hall
10300 Torr~ Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3354
FAX: (408) 777-3333
DEPARTMENT OF PUBLIC WORKS
ANNUAL SLURRY SEAL
PROJECT NUMBER
CONTRACT CHANGE ORDER NO. 1
Contractor
Graham Contractors Inc.
PO Box 26770
San Jose, CA 95126
The following changes are hereby approved:
1A. Remove 12" th¢lmal plastic striping $ 851.00
I B. Quantity Adjustment at Unit Cost 17.932.27
Total Change Order No. 1 $18,783.27
Total Project:
Original Contract $ 246,823.94
Change Order No. 1 18.783.27
Revised Contract $ 265,607.21
CONTRACTOR CITY OF CUPERTINO
Ralph A. Quails, Jr.
Director of Public Works
'Title
City Council: March 4. 2002
Date Resolution No. 02-
City Hall
10300 Torte Avenue
~- Cupertino, CA 95014-3255
C]T~ OF Telephone: (408) 777-3212
FAX: (408) 777-3366
CUPE INO davek(~cuper~ino.org
OFFICE OF THE CITY MANAGER
STAFF RKPORT
Agenda Item Number ] ~ Agenda Date: March 4, 2002
SUBJECT AND ISSUE
Adopt fiscal year 2002-2003 goals.
BACKGROUND
Council met to consider fiscal year 2002-2003 goals on January 18 and January 25. The attached table
provides a listing of those goals along with current status and some comments.
Respectfully submitted:
David W. Knapp, City Manager
City Council Goals 2002 - 2003
1. Library Council approved Conceptual Council review of completed schematics for
~' Conceptual Design Approval to Council (10/0D Design 9/19/01 and preliminary Library and Civic Center project expected in
~, Financing mechanism in place (6/02) schematic design 10/12/01. March 2002.
Financing concept approved by Election to extend utility users tax 15 years
Council 8/01/01; debt refinancing 3/5/02. $5 million fxom sale of surplus property
scheduled for 9/02. needed over next 2 years.
~ Automated Checkout - Install and Market (I 2/0 l) Three automated checkout machines The equipment appears to be working well and is
were installed on 1/08/02 and are in reducing the check out line.
use.
We are working with library staff on
marketing plan.
2. Trails Plan
The SCT Task Force forwarded its
3' Stevens Creek Trail recommendations on 1/22/02. The City Council
· Feasibility study (6/02) has scheduled a workshop to review the
· CEQA (6/02) alignment recommendations on 3/18/02.
· Funding Plan
Construction is currently unfunded.
}* Implement San Tomas/Saratoga Creek Plan Streets completed 9/01
· Street segment, signs and striping (9/01) Bridge and Trail Design 1/02 Note: San Tomas Aquino Saratoga Creek trail
· Bridge and creek segment, through Barrington Bid and award in 4/02 property agreements have been developed with
neighborhood (1/02) Construction begins 6/02 San Jose Water and SC County, and will be
approved prior to construction in 6/02.
~' Support county-wide adoption of DeAnza TrailFinal feasibility study accepted by Proposed design will increase cost estimate by
· Feasibility study for Union Pacific Trail Council 10/15/01. Council referred $250,000 but is a much better project with
(11/01) study to BPAC for resolution of additional landscaping and a better trail
follow-up issues. BPAC review 1/17 alignment. Additional funding is proposed from
with irma] council review in Pavement Management budget FY 2002-2003.
February.
Page 1 of' Cupertino Council Ooals - update 2/2'~' ' (2:38 PM)
City Council Goals 2002 - 2003
Project Goal I Status I Comments I
3. Youth Issues
~ Skateboard Park
· Identify location Locations currently under
consideration include Sports Center
~ Launch mobile skatepark and Memorial Park. Mobile skate park has been ordered from Ball
Hitch Ramps; with delivery expected in 4/02.
~ Teen Commission
· Review Teen Commission selection process Teen Commissioners appointed on Teen Commission selection process
10/15/01. recommendations will be forwarded to the
Council 4/02.
· Launch the Teen Website Website launched on 2/5/02.
~ Teen Center
· Incorporate teen spaces in Sports Center plan
~ We Value Youth -
· Work with the Teen Commission, Chamber & Proposal in process.
other organizations in support of youth.
4. Pursue "Downtown" Opportunities
)' Develop a plan for a Downtown Village in the City Council authorized the
Crossroads block of Stevens Creek Boulevard amendments to the Heart of the City
from De Anza Boulevard to Stelling Road. plan on January 22, 2002.
~ Work with the Town Center developer to plan a Hunter/Storm is preparing a scaled
mixed used walkable plan down plan that retains the mixed use
concept.
5. Street Safety - Wall~able Community Orion Lane and Rodrigues Avenue included,
~ Ensure that "walkable city" concept is present in All development projects are Regnart Creek trail segments. Imperial Avenue
reviewed to enhance walkability, included Bubb to Imperial trail. City Center and
all City development/redevelopment projects P.J. Mulligan's included public access through
the development.
Page 2 of 7 Cupertino Council Goals - update 2/27/02 (2:38 PM)
City Council Goals 2002 - 2003
Project Goal I Status I Comments
6. Building Community/Unity
~ Continue to offer opportunities and programs to City support for SCs programs and Numerous new programs have been offered in
address the needs of our diverse community ethnic festivals is ongoing, the past six months from international lunches at
the Senior Center to the Asian vegetable project
~ Continue intematioual film and music series at McClellan Ranch. Senior Center membership
~ Hold public forums in other languages for major Library meeting held on 2/7/02. grew from 1500 to 2200 following the opening;
there was considerable outreach producing a
capital improvement projects diversity of the new members.
~ Assist ad-hoc committee with first annual New
Year Festival (02/03)
Evaluate methods for communicating (electronically City staff is providing translation and
and in writing) to non-English speaking population interpretation services for publications and
regarding crime prevention, emergency preparedness resident service requests.
and civic activities.
7. Economic Development
~' Encourage healthy environment for retail growth Ongoing The General Plan update will consider policies
encouraging active commercial uses such as
bookstores, coffee shops and restaurants.
~ VALLCO Fashion Park ("Plaza Cupertino") Teachers and Jacobs are not in The BALA lawsuit was settled as of 1/30/02.
Redevelopment accord with development plans for
Vallco. The Jacobs Group is exploring possibility of
another developer taking over the redevelopment
of the center.
~ Add revenue enhancement incentive policy Major projects include an economic
component of review for new development assessment of potential revenue
generation possibilities (e.g.
Compaq sales tax office)
P Evaluate transit/~ansportafion implications of General Plan circulation element
economic development strategy will evaluate transportation ·
implications of new development.
Page 3 of" Cupertino Council Goals - update 2/2" '~'~ (2:38 PM)
City Council Goals 2002- 2003
8. General Plan
~ General Plan amendment is in Staff held General Plan orientation meetings
}* General Plan Administrative Draft (6/02)
3' Adopt plan (9/02) preparation, with PC, P&R, BPAC, Housing Committee, the
business community and held a general
community meeting. Staff is currently reviewing
major General Plan concepts with the Planning
Commission and preparing drafts of the General
Plan elements.
Staff will schedule a Community Congress on
5/3/02 to focus on the General Plan update.
9. Public Safety
~' Review traffic safety issues Monta Vista Safe Routes Project Resubmitting application for Cupertino High
* Safe routes to school program (Monta Vista completed 11/01 area 3/02.
9/01) and (Cupertino High Schools TBD) _.
Final Pedestrian Transportation Plan
~ Review traffic safety for pedestrians to BPAC and Council 3/02.
3~ Continue emphasis on Neighborhood Watch and In 2001, set up ten new
Disaster Preparedness Neighborhood Watch Programs and
supported two existing, active
programs.
· Continue expanding of the CERT program
To date, 26 CERT programs have
been presented. The last class had 50
participants.
The CERT program has been
expanded from 2 to 5 CERT classes
per year and 3 Kaleidoscope classes
for kids. Additional programs
Page Cupertino Council - update (2:38 PM)
4
of
7
Goals
2/27/O2
City Council Goals 2002- 2003
Project Goal Status I Comments
include 3 school outreach career
days, monthly meetings with School
Reps/PTA & parent volunteers for
emergency preparedness; routine
EOC drills, and expansion on
community events including the
Health & Safety fair.
· Evaluate methods for communicating
(electronically and in writing) to non-English
speaking population regarding crime
prevention
· Expand volunteer program Ongoing expansion of volunteer
programs with Leadership
Cupertino, TLT, CERT and
Neighborhood Watch.
Sheriff's volunteer program in
Cupertino has begun.
Five volunteers work on the
Neighborhood Watch program
exclusively. E-mail system to
Neighborhood Watch participants
was activated.
Page 5 of 7 Cupertino Council Goals - update 2/27''''~ (2:38 PM)
City Council Goals 2002 - 2003
Project Goal I Status I Comments
10. Affordable Housing
The Housing Element increased the The BMR increase is under review by the
~ Provide housing opportunities for Cupertino BMR requirement from 10% to Housing Committee to target affordable housing
workers 15%, and identified sites for an opportunities for public service workers, such as
teachers and firefighters.
additional 2,300 housing units.
The staffis evaluating applicability of the Santa
~, Review Below Market Rate Program criteria Staffto provide data to the City
Council on the location, number and Clara County Housing Trust Home Ownership
tenancy of the existing BMR units. Assistance Program to Cupertino teachers and
other public service workers.
~ Teacher housing assistance programs City/Di~trict ad hoc committee
· Work with school district to develop teacher reviewing public sector housing
housing assistance program (9/02) prograras.
~' CCS Affordable Housing Project CCS project is under construction as
of 2/02.
1 l. Annexation
Monta Vista Monta Vista annexation process will
· Annex pockets using island annexation
procedures (6/02) be evaluated in Winter/Spring 2002.
Creston
· Annex individual contiguous parcels when Lot by lot Creston annexations are
redevelopment occurs on-going when major redevelopment
of a home is proposed.
Page 6 of 7 Cupertino Council Goals - updnte 2/27/02 (2:38 PM)
City Council Goals 2002- 2003
IProject Goal ] Status ] Comments
12. Sports Center Building Strategy New options under consideration.
3' Complete ADA requirements
~ Come to consensus on Sports Center use and
budget.
13. Four Seasons Corner and Intersection "Gateway"
~ Feb/March 2002: Complete design concept. Scheduled to be completed to Staffto meet with Verona Apartments and
}> March/April 2002: Review of preliminary plans coincide with development project Cypress Hotel construction managers in
by Fine Arts Commission, Parks & Recreation opening. February 2002 to coordinate schedule.
Commission and approval by City Council.
~' April: Prepare construction drawings and bid Budget:
documents. * Gateway (pedestrian crossings) $400K
~' April/May 2002: City Council award bid for * Park (turf and landscape) $390K
construction.
~ May/June 2002: Remove construction equipment.
}> June 2002: Begin construction.
~' September 2002: Complete substantial
construction coordinated with Cypress Hotel
opening.
3. 2003: Complete f'mal consln~ction coordinated
with Verona Apartments completion.
14. SckOOl Partnershgps
~ Pursue partner opportunities with the three school
districts including:
· Pool
· Gym
· Traffic and parking
· Teacher housing
Page 7 of' Cupertino Council Goals - update 2/2~ '~ (2:38 PM)
.--. ~ Cit~ Hall
10300 Tone Avenue
CITY OF .. = Cupertino, CA 95014-3255
CUPE INO 777-3354
FAX (408) 777-3333
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM I ~ AGENDA DATE March 4.2001
SUBJECT AND ISSUE
Union Pacific Railroad Trail Corridor - Report of action by thc Bicycle Pedestrian
Advisory Committee (BPAC) on the Trail Feasibility Study (Council Referral to BPAC
of October 15, 2001)
BACKGROUND
--' The Union Pacific Railroad (UPRR) Trail corridor is located along a sc~aent of the
UPRR Vasona Branch extending from the Los Gatos Creek Trail near Winchester
Boulevard and Highway 85 in the Town of Los Gatos to Rancho San Antonio Park near
Foothill Boulevard and Interstate 280 in the City of Cupertino. Portions of the trail also
pass through the Cities of Saratoga and Campbell (see attachrnem ' 1').
On March 5, 2001, the Council approved a Memorandum of Understanding between the
Cities of Campbell and Saratoga, the Town of Los Gatos, the County of Santa Clara, and
thc Valley Transportation Authority (VTA). This MOU assigned Cupertino as the lead
agency for the development of a feasibility study on the proposed UPRR Trail project.
Also on March 5, 2001 the Council approved an agreement with ALTA Transportation
Consulting to conduct the feasibility study for the proposed project.
On October 15, 2001 the Council considered a report from staff and the Bicycle
Pedestrian Advisory Committee on thc Final Report of thc Feasibility Study completed by
ALTA. The consultants, working with staff and a UPRR Task Force composed of
reprcscntatives of all six parties to the MOU pursued the project with the following
general objectives and tasks:
· Document existing conditions and research background on project history and
related items, including thc expected future UPRR trail users and thcir needs.
Identify constraints to the trail implementation including construction challenges
as well as engineering solutions and other relevant information.
· Develop altcmative alignments and design solutions where constraints may not be
overcome and develop appropriate design standards to facilitate the design
process.
· Provide an analysis of the feasibility of implementing the Trail Proposal including
issues related to cost and sources of funding, liability, safety, legal agreements,
maintenance, cooperative al~reements with UP, other necessary agreements,
permitting and other items.
The consultants had completed all phases of the feasibility study, and a rcport was
presented to the Bicycle Pedcstrian Advisory Committee at a special joint meeting with
the UPRR Task Force on October 4, 2001. A summary of that reports is as follows
Trail Alternatives. Designs and Development
Alta Transportation Consulting has developed several alternatives for the design and
development of the trail. One of the largest challenges is the continuity of the trail
through narrow or restricted crossings. The design solutions provided by Alta present
some choices for the Cities in the implementation of the lrails. These include existing
grade separated crossings at two roadways (Saratoga Avenue, Pollard Road), and eight
creek waterways crossings (Rcgnart, Calabazas, Rodeo, Saratoga, Wildcat, San Tomas
Aquino, Smith and E. Smith Creeks). There are also a number of at-grade crossings on
city streets, both protected and unprotected.
Alta has developed design alternatives to each of these locations and has provided a cost
estimate for these facilities and the mainline trail development. Alta has also provided a
series of design standards for pavement, fencing, and other installations for a "Rail with
Trail" project. As there are no adopted standards for these types of facilities, Alta
suggests that these design proposals represent a "best practices" set of criteria for
implementation rather than actual design standards. These are detailed in the consultants
Alta has estimated that up to 300 persons per day (cyclists and pedestrians) may now be
using the UPRR right-of-way (ROW) primarily for recreational walking or cycling. Any
current use of this UPRR ROW is, of course, trespassing on the railroads property.
This trespassing has largely gone unnoticed or at least un-enforced by thc UPRR. If thc
trail, as proposed, were to be completed, Alta estimates that upwards of 500-1000 persons
per day would use the trail for recreation and for commuting, primarily by bicycle.
Staff reviewed the study report and adviSed thc COuncil that the solutions proposed for
the trail implementation, from an engineering and construction perspective is workable
and, with some adjustments represent practical and constructible approaches.
Design and Construction Cost
The consultant developed a cost estimate for trail implementation based on their
recommended designs that totals appwximately $8.5 Million. Staff has reviewed the cost
and believes it to be low. In smmnm~ the design and construction management costs,
should be increased to $2.0 Million (25% of construction) and a 3-year escalation factor
or approximately $1.25 Million at the time of construction, should also be added. In
summary Staff repoxted to the Council, with the consultant's concurrence, that the
appropriate budget number should be approximately $11.5 Million. It was also noted to
the Council that there are no land or easement acquisition costs included in any of these
figures.
UPRR Agree~ients and Land Acquisition
During the Council discussion on October 15, 2001, staff ~mphasized that The UPRR
owns all of the right-of-way and/or property required for the trail in the City of Cupertino
and the majority of the rights-of-way in thc other jurisdictions. It was also noted that
similar acquisitions for RR rights-of-way (ROW) or easements within an operating rail
branch suggest that acquisition costs for the UPRR corridor could be veiny high. That
factor is a major unknown in this project.
It was also discussed with the Council that the other unknown is the Railroad itself.
UPRR has stated that, as a matter of policy, they do not want pedestrians or cyclists
within an operating railroad ROW. However, the UPRR currently has several Wails within
its right-of-way which were passed on to UP when it acquired these 'tails with trails"
from thc Southern Pacific (SP).
Council noted and staff agrees that there is some uncertainty over whether this position is
intractable or simply a starting point for any negotiations to acquire an easement or title to
the railroad right-of-way.
Summary
Given all these facts and the analysis developed for the project, staff and the consultant
have concluded that:
1. Thc UPRR Trail as pwposed can be adequately designed and con-h~cted over its
'- entire length, but would more expensive to build than first believed; and,
2. That, once the UPRR liability issues are resolved, hail development would require
acquisition of the right-of-way, either as an easement or fee title, from UPRR and
this could take a long time and a lot of money.
Staff and thc BPAC therefore recommended that the Council, while retaining the study
and the concept as a worthy future goal, drop the project from the S-year CIP and divert
the activities and resources that currently support it to other priority projects. The BPAC
also requested that the Council approve an annual review of the pwject by BPAC in the
context of the report to evaluate any new opportunities, which might arise for its
implementation. The Council approved those recommendations. The City Manager has
indicated that the annual monitoring of the project would assigned to the Parks and
Recreation Department as a programmatic responsibility for the trail.
Also at the October 15, 2001 Council meeting, BPAC member Joe Walton presented the
Council with somc additional recommendations, which are in the attached document
submitted by Mr. Walton to the Council at that time. Since these recommendations were
not consistent with nor approved by the BPAC action the Council directed that staff
review the proposals with the BPAC and report back to the Council in the spring with
final recommendations before referring the report to the other MOU partner agencies.
BPAC Meeting of January 17. 2002 - Report from BPAC Member Joe Walton
Staff and the BPAC at its January 17, 2002 meeting discussed the Council referral of Mr.
Walton's recommendations. Consistent with the Councils earlier action as noted above,
BPAC did not support any further City staff effort to continue as lead agency for a project
that is clearly regional in nature and is at a point where it is beyond the City's current
capacity to manage. In the same context, on Staff's recommendation, BPAC took no
action on any recommendation for an effort by the City to initiate discussions with PG&E
and the Water District to develop portions of the Wail (mostly in other cities) within their
right-of-way.'
Additionally, since that report was presented to Council Mr. Walton has also
acknowledged that the two other items, i.e. further effort on additional studies and
discussions with the railroad along with the budgeting of any funds in support of that
effort, would not be appropriate at this time. However, staff and the BPAC reconunend to
the Council that the City incorporate into the General Plan Update a component that
would note that the trail area should be reserved for future development as recreational
and open space and urge the other cities to do the same. The General Plan now identifies
the UPRR alignment as a furore Irail.
Regarding recommendations 5 and 6 in Mr. Walton's paper, staff has no recommendation
regarding the fo~-mtion of a "Friends" group to continue the advocacy of the trail
development nor the rellalnin~ of the trail to the "Permanente Rail Trail". If such a group
is formed it should be supported by a regional agency such as VTA.
"-- BPAC Action
In summary, the BPAC met at its regular m~ting of January 17 and acted to:
1. Reconun~nd the inclusion of the UPRR Trail as a future Open Space and Trail in
the General Plan update; and,
2. Conduct an annual review update of the project at a BPAC meeting in the spring
of each year; and,
3. Have BPAC Members encourage a group of "UPRR Trail Friends" and/or an ad
hoc UPRR Trail task force among the four cities on the trail alJ~ment to maintain
ownership of the project in the future.
Lastly, Staff and BPAC would continue to support recommending that the Council refer
this revised report with its recommendations along with the final Feasibility Study to the
other partners in the MOU (Cities of Saratoga, Campbell, Town of Los Gatos, VTA,
County of Santa Clara) for their consideration and comment prior to taking final action.
Staff would expect that following review by the other parmers, the Council could
consider a final report and recommendation in June 2002.
STAFF RECOMMENDATION
It is recommended that the City Council support designating the UPRR Trail as future
open space to the General Plan Update and accept the UPRR Trail Feasibility Study
Report and refer the report and recommendations to the MOU parmers for consideration,
review and comment by the City Councils of Campbell and Saratoga, the Town Council
of Los Gatos, the VTA Board and the Santa Clara County Board of Supervisors with a
report back to Council for final action in the summer of 2002.
Submitted by: Approved for submission:
Director of Public Works~' Director of Parks and City Manager
Recreation
Slevens Creek
Trail I~ Interstate Route :2ID W
~:' St. even'Creek _ n
R Roinb. ,, Dr ~z O .El
Prospe: / I~ I d
v I~ !11 t Los Galos Creek Tr. il
/aky /' /' Cily TOW Bounds.
Union Pacific Railroad Trail
Location Map
~ City Hall
10300 Torte Avenue
CITY OF cupertino, CA 95014-~:255
CUPERJINO (408) ?T7-3354
FAX (408) 777-3333
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM I ~ AGENDA DATE March 4, 2002
SUBJECT AND ISSUE
Proposal by Faria School Site Council to consider 30 minute "Drop-off' zones on the
streets adjacent to the School.
BACKGROUND
The Faria School Site Council consists of parents and teachers at the school who act as a
steering committee to review and advocate for various improvements on or near the
school site. In a meeting with this group staff was advised that they would like to
approach the City Council to ask for support in meeting with the surrounding
neighborhood residents in engage their support for a 30 minute "drop-off" zone for
parents dropping their children offin the morning and picking them up in the afternoon.
The adjacent streets are shown on the attached map and all are within a previously
established preferential parking zone that is restricted during school hours daily. The site
Council has suggested a trial program if the neighborhood would support such a move for
the first half of the fall school year beginning in August of 2002.
The attached letter from Dolly Travers, Principal of Fa_da School outlines their proposal
and request to address the Council. They have further requested that the Council hear this
item at the front end of the agenda as it is a short item and then would allow their
volunteers to leave thereat~er.
Since this proposal is one that was approved by the Council last year and seems to be
working in the Imperial DriVe Permit parking zone north of Lincoln Elementary school,
staff would support the Site Council in meeting with the neighborhood on this proposal.
STAFF RECOMMENDATION
It is recommended that the City Council express its support for the Faria School Site
Council to meet with the Neighborhood residents on Pepper Tree Lane, Barbara Lane,
Scofield Lane and Bundy Drive (North and South) and report back to the Council with
appropriate recommendations at the end of the current school year.
Submitted by: Approved for submission:
Ralph A. Quall~, Jr. David W. Knapp
Dir~tor ofPubli, Worlm City Manager
ACADEMICS PLUS SCHOOL
Cupert~o Union School Dts~ct
~lly Tmvers, P~clpal
10155 B~bm ~e
cu~o, c~lto~a 9so~4 PUBUC WORKS
Phone (~8) 252-0706
F~ (408) 253-0271 FEB
February 12, 2002
To: Ralph A. Quails, Jr., Director of Public Works
City of Cupertino
10300 Torte Ave.
Cupertino, CA 95014
Re: March 4th City Council meeting agenda
The purpose of this letter is to fonow up on our meeting of January 30, 2002, at
Faria Elementary School. The School Site Council would like to attend the March
4th City Council Meeting to discuss initiating procedures to consider a 30 minute
"Loading Zone" on the streets which currently have preferential peru,it parking
near Faria School.
It is our hope that with the cooperation of the neighborhood and the support of the
City Council that our pilot project could be in place for the first half of the next
school year (which would begin on August 22, 2002). '
We understand that your department will provide us with reports and maps as
appropriate and that Faria Elementary School will sponsor the necessary
neighborhood info, marion meetings.
If you have any questions, please contact me at 408-252-0706.
Sincerely,
Dolly Tmvers
-- Principal
PROPOSED
~0 MINUTE SCHOOL
A
PICK UP AND DROP OFFZONE ~.~
N
Faria
Elementmy
'School
o~ Pepper Tree Lane
.__=
.~ City Hall
10300 Tone Avenue
.--. Cupertino, CA 95014-3255
Telephone: (408) 777-3223
CITY OF I~AX: (408) 777-3300
CUPERTINO Wcb,i.: www.cupertino.org
OFFICE OF THE CITY CLERK
Agenda Item No. {~ Meeting Date: March 4, 2002
SUBJECT AND ISSUE
Receive resignation letter from Planning Commissioner G-eoffPatnoe and consider options for filling
the unscheduled vacancy.
BACKGROUND
Commissioner Geoff Patnoe has resigned his position on the Planning Commission as of Monday,
February 25, leaving an unscheduled vacancy with a term ending San~,~,y 2005 (see attachment).
Council Resolution No. 8828 includes a provision that if interviews have been conducted within the
previous ninety days, an unexpired term may be filled from those applicants, following the required 10-
day posting of the vacancy in the City Clerk's Office and the Libraxy.
Since Planning Commission applicants were interviewed on January 14 of this year, Council has the
option of selecting one of those individuals without an additional interview. Those applicants are:
David Eggleston Shishir Mukberjee
Leslie Schreiber Ahmad Yazdi
William Nance Ernest Tsui
Robert Levy Lisa Giefer
Martin Belles David Riopel
The City Council also has the option of conducting a full recruitment again. In that case the vacancy
notices would be posted in the Clerk's Office, at the Library, on the Web site, on the City Channel, and
in the Cupertino Scene. Vacancy notices would also be mailed to the Chamber of Commerce and the
press. In addition, those individuals who were interviewed in January would be notified of the new
vacancy in case they desire to reapply.
STAFF RECOMMENDATION
Staff recommends that City Council choose one of these options:
1. Select a person from the list of recently interviewed Planning Commission applicants, and
direct the City Clerk to determine if that person is willing to serve; or
March 4, 2002 Page 2
2. Direct staffto initiate the recruitment process. If this option is chosen, Council should also
select dates for the filing deadlines and interviews. If Council wishes to have the notice appear
in the Cupertino Scene, staff suggests the following dates:
Deadline for applications: Tuesday, April 9, 5:00 p.m.
Interviews: Tuesday, April 16, 5:30 p.m.
First meeting for the
new commissioner Monday, April 22
If Council wishes to make an appointment as soon as possible, staff suggests the following
dates. The new cowmissioner would attend the Planning Commission meeting of April 8.
Deadline for applications: Tuesday, March 19, 5:00 p.m.
Interviews: Tuesday, March 26, 5:30 p.m.
First meeting for the
new commissioner Monday, April 3
Submitted by: Approved for Submission to the City Council:
Ki lerk '
David W. Knapp, City Manager
Attachment: Resignation letter from C-eoffPatnoe
February26,2002
The Honorable Richard Lowenthal
Mayor, City of Cupertino
Cupertino City Hall
10300 Torre Avenue
Cupertino, CA 9~014
VIA FACSIMILE
Dear Mayor Lowenthal,
At the conclusion of last night's Cupertino Planning Commission meeting, I announced
that my wife Christine and I are moving out of Cupertino and relocating to the Cily of
San Diego. As a r'esult, I am vailing to inform you of my decision to resign my seat on
the Cupertino Planning Commission effective March 6, 2002.
As someone who was raised in Cupertino - and who grew up benefiting from the great
public schools, city programs and the quality of lifu - the prospect of leaving my
hometown was not a decision that was easily made. However, given the economic and
housing situation of the area, as well as our desire to start a family without burying
ourselves in debt, we made a mutual decision to leave Cupertino.
I am very grateful to you and the rest of the City Council for your support, respect and
confidence during my tenure on the Planning Commission, but most importantly for the
opportunity to give something back to the city and the people that have played such an
importan! role in my life.
Wherever I may live or work in the future, Cupertino will always be my home. As I take
this next step and begin life in San Diego, I will miss Cupertino, but will take with me the
lessons I have learned as a resident and as an active member of my community.
Again, thank you so much for the opportunity and for your friendship.
Sincerely,
Cc: Cupertino City Council
Cupertino Planning Commission
Dave Knapp, City Manager, City of Cupertino
Klm Smith, City Clerk, City of Cupertino
Ci~ o~ Cupertino
10300 Torre Avenue
Cupertino, CA 95014
CiTY OF (4o8) ~-/?-~
CUPE INO
Community Development Department
Housing Services
SUMMARY
Agenda Item No. ~0 Agenda Date: March 4, 2002
AppUcatton MCA-2002-02
Applicant: City of Cupertino
Application Summary: Consideration of a Municipal Code Amendment revising
Chapter 2.86 Housing Committee renaming the committee to "Housing Commi~ion".
RECOMMENDATION:
Staff recommends that the City Council approve amendments to Chaplet 2.86 Housing
Contmi[~ee based on the Model Ordinance attached as Exhibit A.
BACKGROUND:
At the January 18, 2002 City Council study session, the Council directed city staff to
amend Murdcipal Code Chapter 2.86 Housing Cor~mi~ee renaming the Housing
Committee to Housing Commission thereby creating consistency with the remaining
advisory commissions.
DISCUSSION:
The attached Model Resolution outlines the amendments necessary to rename the
committee. City staff aiso proposes removing the Community Development Director as
a non-voting member o~ the Housing Commission. T~s amendment is ~econ~nended
since it is not advisable that a staff member serve as a member of a commission, even in a
non-voting capacity.
SUB D ~! ?ROVAL: SUBMITTED BY:
Steve Piasecki David W. Knapp
Director of Community Development City Manager
Attachments
Exhibit A: Model Ordinance No. 1892
G:~°Ianning~DREPORT~CCLMCA'2002-02'd°c .,~ I)'-- I
ORDINANCE NO. 1892
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AME~NDING CHAPTER 2.86 HOUSING COMMITTEE OF THE CUPERTINO
MUNICIPAL CODE CONCERNING RENAMING THE HOUSING COMMITTEE.
WHEREAS, the City Council wishes to rename the Housing Committee to Housing
Commission;
WHEREAS, the City Council wishes to remove the Director of Community
Development, a non-voting member, from the committee composition;
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS:
Proposed text is underlined. Deleted text is struck through.
Chapter 2.86 of the Municipal Code of Cupertino is hereby amended as follows:
Chapter 2.86 HOUSING COMMITTF.~COMMISSION I
· 2.86.010 Established--Composition.
A. The Housing Committcc Commission of the City is established. The Housing Committoc [
Commission shall COnsist of five members as follows:
I
1. Representative from a Cupertino financial institution,
2. Representative from a Cupertino business,
3. Two community members,
4. City's appointed representative to the Santa Clara County Community
Development Block Grant (CDBG) Citizens Advisory Committee.
B. The representatives from a financial institution and a business, the community members,
and the City's representative to the County CDBG Citizens Advisory Committee shall not
be officials or employees of the City, nor cohabit with, as defined by law, nor be related
by blood or marriage, to any member of the Committee, Commission, the City Manager or
the staff person(s) assigned to this CommittceCommission.
C. Thc Director of Community Dcvclopmcnt shall bca nonvoting member of thc Ilou~ing
Committee and shall providc technical assistance to thc Committee. (Ord. 1722 (part),
1996: Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.020 Members--Residency--Selection. [
A. Housing Committee members who are representatives of a financial institution or a business
are not required to be Cupertino residents, but the financial institution and the business
represented must be located in Cupertino. The two cormnunity members and the City's
appointed representative to the Santa Clara County CDBG Citizens Advisory Committee
must be residents of Cupertino.
I
B. In sel~tion of community members, the City Council may give priority to:
1. Applicants who are familiar with the operation of low incomcaffordable housing; I
2. Applicants who represent community organizations; and
Ordinance No. 1892 Cupertino City Council Page 2
3. Applicants who are knowledgeable about the housing needs of groups targeted for
affordable housing development which include, but are not limited to, the
following:
1. Seniors,
2. Single parent families,
3. Homeless persons,
4. Families of low income,
5. Disabled persons,
6. Renters,
7. First time homebuyers. (Ord. 1722 (part), 1996: Ord. 1641 § 1 (part), 1994: Ord.
1576 § 1 (part), 1992)
2.86.030 Terms of office.
A. Housing committee commissioners members serve at the pleasure of the City Council.
The term of office of the members of the Housing Committ~ Commission shall be for
four years conunencing on the date of their respective appointments to the Housing
CommittecCommission or its predecessor CommitteeCommission and shall end on
January 15th of the year their terms are due to expire. No member shall serve more than
two consecutive terms except that a member may serve more than two consecutive terms
if he or she has been appointed to the CommittceCommission to fill an unexpired teim of
less than two years.
B. The appointment, re. appointment and rules governing incumbent members of the Housing
CommitteeCommission are governed by Resolution No. 8357 of the Cupertino City
Council. (Ord. 1722 (part), 1996: Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.040 Members--Vacancy prior to expiration of a term.
If a vacancy occurs other than by expiration of a term, it shall be filled by the City Council's
appointment for the unexpired portion of the term. (Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1
(part), 1992)
2.86.050 Chairperson.
The Chairperson and Vice Chairperson shall be elected from among CommittecCommission
members. Terms shall be for one year and shall begin on January 15th. (Ord. 1641 § I (part),
1994: Ord. 1576 § I (part), 1992)
2.86.060 Meetings.
A. The Housing CommittecCommission shall establish a regular time and place of meeting
and rules of conduct thereof and shall hold at least one regular meeting each quarter.
B. A majority of the Housing CommittceCommission shall constitute a quorum for the
purpose of transacting the business of the CommittceCommission. (Ord. 1722 (part),
1996: Ord. 1697 (part), 1995; Ord. 1641 § I (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.070 Compensation--Expenses.
Members shall serve on the Housing CommitteeCommission without compensation. (Ord. 1722
(part), 1996: Ord. 1697 (part), 1995: Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
30-3
Ordinance No. 1892 Cupertino City Council Page 3
2.86.080 Majority vote required.
A majority vote of the quorum is required to approve a recommendation on any matter that is
presented to the CommitteeCommission which requires a vote. (Ord. 1641 § 1 (part), 1994: Ord.
1576 § 1 (part), 1992)
2.86.090 Records.
The Committc, eCommission shall keep an accurate record of its proceedings and transactions and ]
shall render such reports to the City Council and Planning Commission as may be required. (Ord.
1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.100 Duties--Powers--Responsibilities.
The powers and functions of the Housing CommitteeCommission shall be as follows:
A. To assist the Planning Commission and the City Council in developing housing policies
and strategies for implementation of general plan housing element goals;
B. To recommend policies for implementation and monitoring of affordable housing
projects;
C. To facilitate innovative approaches to affordable housing development and to generate
ideas and interest in pursuing a variety of housing options;
D.' When r~quested by the Director of Community Development or the City Council, to
make recommendations to the Planning Commission and the City Council regarding
affordable housing pwposals in connection with applications for development including,
but not limited to, recommendations for possible fee waivers, other incentives, the
number and type of affordable units and the'target groups to be served. Any referral to
the Housing CommittceCommission shall be limited to consideration of affordable
housing proposals which exceed normal housing requirements under the applicable
provisions of the City's general plan or ordinances related thereto;
E. To make recommendations regarding requests for money from the Affordable Housing
Fund;
F. To provide information about affordable housing;
G. To meet with neighborhood, community, regional and business groups as necessary to
receive input and assist in generating affordable housing;
H. To help identify sources of funds to develop and build affordable housing;
I. To perform any other advisory functions authorized by the City Council. (Ord. 1722
(part), 1996: Ord. 1641 § I (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.110 City staff a_~_~istanee.
The Housing CommitteeCommission shall have available to it such assistance of City staff as
may be required to perform its functions, the staff assignments and administrative procedures to
be under the general direction and supervision of the Director of Community Development.
(Ord. 1722 (part), 1996: Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.120 Procedural rules.
The Housing CommitteeCommission may adopt from time to time such rules of pweedure as it
may deem necessary to properly exercise its powers and duties. Such rules shall be kept on file
with the chairperson of the Housing CommitteeCommission, the Mayor, and thc City Clerk, and
a copy thereof shall be furnished to any person upon request. (Ord. 1722 (part), 1996: Ord. 1641
§ 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
Ordinance No. 1892 Cupertino City Council Page 4
2.86.130 Effect.
Nothing in this chapter shall be construed as restricting or curtailing any powers of the City
Council. Planning Commission or City officers. (Ord. 1641 § 1 (part), 1994: Ord. 15'/6 § 1
(part), 1992)
This ordinance shall take effect and be in force thirty (30) days after its passage.
INTRODUCED at a regular meeting of the City Council of the City of Cupertino the 4th
day of March 2002, and ENACTED at a regular meeting of the City Council of the City
of Cupertino the 18~h day of March 2002, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
City Clerk Mayor, City of Cupertino
I
ORDINANCE NO. 1892
AN ORDINANCE OF TUF~ CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING CHAPTER 2.86 HOUSING COMMITTEE OF THE CUPERTINO
MUNICIPAL CODE CONCERNING RENAMING THE HOUSING COMMITTEE,
WHEREAS, the City Council wishes to rename the Housing Committee to Housing
Commission;
WHEREAS, the City Council wishes to remove the Director of Community
Development, a non-voting member, from the committee composition;
NOW, THEREFORE, BE IT ORDAINED AS FOLLOWS:
Proposed text is underlined. Deleted text is struck througtr
Chapter 2.86 of the M~mlcipal Code of Cupertino is hereby amended as follows:
Chapter 2.86 HOUSING COMMITTEECOMMISSION
2.86.010 Established-Composition.
A. The Housing Committee Commission of the City is established. The Housing Committeo
Commission shall consist of five members as follows:
1. Representative from a Cupertino financial institution,
2. Representative from a Cupertino business,
3. Two community members,
4. City's appointed representative to the Santa Clara County Community
Development Block Grant (CDBG) Citizens Advisory Committee.
B. The representatives from a financial institution and a business, the community members,
and the City's representative to the County CDBG Citizens Advisory Committee shall not
be officials or employees of the City, nor cohabit with, as defined by law, nor be related
by blood or marriage, to any member of the Committee, Commission, the City Manager or
the staffperson(s) assigned to this CommitteeCommission.
C. Thc Director of Community Developmcn! shall bca nonvoting mcmbcr of the IIousing
Committee and shall provide technic, al as~is~a~co to thc Committee. (Ord. 1722 (part),
1996: Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.020 Members-Residency-Selection.
A. Housing Committee members who are representatives of a financial institution or a business
are not required to be Cupertino residents, but the financial institution and the business
represented must be located in Cupertino. The two community members and the City's
appointed representative to the Santa Clara County CDBG Citizens Advisory Committee
must be residents of Cupertino.
B. In selection of community members, the City Council may give priority to:
1. Applicants who are familiar with the operation of low incomeaffordable housing;
-l-:.2.Applicants who represent community organizations; and
Ordinance No. 1892 Cupertino City Council Page 2
· -- ~3.Applicants who are knowledgeable about the housing needs of groups targeted for
affordable housing development which include, but are not limited to, the
following:
1. Seniors,
2. Single parent families,
3. Homeless persons,
4. Families of low income,
5. Disabled persons,
6. Renters,
7. First time homebuyers. (Ord. 1722 (part), 1996: Ord. 1641 § 1 (part), 1994: Ord.
1576 § 1 (part), 1992)
2.86.030 Terms of office.
A. Housing committee commissioners momben; serve at the pleasure of the City Council.
The term of office of the members of the Housing Committce Commission shall be for
four years commencing on the date of their respective appointments to the Housing
CommittcoCommission or its predecessor CommittceCommission and shall end on
Janlmry 15th of the year their temps are due to expire. No member shall serve more than
two consecutive terms except that a member may serve more than two consecutive terms
if he or she has been appointed to the CommitteeCommission to fill an unexpired te,m of
less than two years.
B. The appointment, re. appointment and roles governing incumbent members of the Housing
CommitteeCommission are governed by Resolution No. 8357 of the Cupertino City
Council. (Ord. 1722 (part), 1996: Ord. 1641 § 1 (pan), 1994: Ord. 1576 § 1 (pan), 1992)
2.86.040 Members-Vacancy prior to expiration of a term.
If a vacancy occurs other than by expiration of a term, it shall be filled by the City Councirs
appointment for the unexpired portion of the tenn. (Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1
(part), 1992)
2.86.050 Chairperson.
The Chairperson and Vice Cbnlrperson shall be elected from among CommittoeCommission [
members. Tenns shall be for one year and shall begin on January 15th. (Ord. 1641 § 1 (pan),
1994: Ord. 1576 § 1 (pan), 1992)
2.86.060 Meetings.
A. The Housing CommitteeCommission shall establish a regular time and place of meeting
and roles of conduct thereof and shall hold at least one regular meeting each q~_mrter.
B. A majority of the Housing CommittceCommission shall constitute a quorum for the
purpose of transacting the business of the GommitteeCommission. (Ord. 1722 (pan),
1996: Ord. 1697 (part), 1995; Ord. 1641 § 1 (pan), 1994: Ord. 1576 § 1 (part), 1992)
2.86.070 Compensation-Expenses.
Members shall serve on the Housing CommittoeCommission without compensation. (Ord. 1722
(part), 1996: Ord. 1697 (part), 1995: Ord. 1641 § 1 (pan), 1994: Ord. 1576 § 1 (pan), 1992)
Ordinance No. 1892 Cupertino City Council Page 3
2.86.080 Majority vote required.
A majority vote of the quorum is required to approve a recommendation on any matter that is
presented to the CommittceCommission which requires a vote. (Ord. 1641 § 1 (part), 1994: Ord.
1576 § 1 (part), 1992)
2.86.090 Records.
The CommitteoCommission shall ke~ an accurate record of its proceedings and transactions and
shall render such reports to the City Council and Planning Commission as may be required. (Ord.
1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.100 Duties--Powers--Responsibilities.
The powers and functions of the Homing CommitteoCommission shall be as follows:
A. To assist the Planning Commission and the City Council in developing housing policies
and strategies for implementation of general plan housing element goals;
B. To recommend policies for implementation and monitoring of affordable housing
projects;
C. To facilitate innovative approaches to affordable housing development and to generate
ideas and interest in pursuing a variety of housing options;
D. When requested by the Director of Community Development or the City Council, to
make recommendations to the Plavnlng Commission and the City Council regarding
affordable housing proposals in connection with applications for development including,
but not limited to, recommendations for possible fee waivers, other incentives, the
number and type of affordable units and the target groups to be served. Any referral to
the Housing CommittecCommission shall be limited to consideration of affordable
housing proposals which exceed no.,~al housing requirements under the applicable
provisions of the City's general plan or ordinances related thereto;
E. To make recommendations regarding requests for money from the Affordable Housing
Fund;
F. To provide information about affordable housing;
G. To meet with neighborhood, community, regional and business groups as necessary to
receive input and assist in generating affordable housing;
H. To help identify sources of funds to develop and build affordable housing;
I. To perfo, ai any other advisory functions authorized by the City Council. (Ord. 1722
(part), 1996: Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.110 City staff assistance.
The Housing CommitteoCommission shall have available to it such assistance of City staff as
may be required to perform its functions, the staff assignments and administrative procedures to
be under the general direction and supervision of the Director of Community Development.
(Ord. 1722 (part), 1996: Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
2.86.120 Procedural rules.
The Housing CommittooCommission may adopt fxom time to time such rules of procedure as it
may deem necessary to properly exercise its powers and duties. Such roles shall be kept on file
with the chairperson of the Housing CommitteoCommission, the Mayor, and the City Clerk, and
a copy thereof shall be furnished to any person upon request. (Ord. 1.722 (part), 1996: Ord. 1641
§ 1 (part), 1994: Ord. 1576 § 1 (part), 1992)
Ordirtance No. 1892 Cupertino City Council Page 4
2.86.130 E~ect.
Nothing in this chapter shall be construed as restricting or curtailing any powers of the City
Council, planning Commission or City officers. (Ord. 1641 § 1 (part), 1994: Ord. 1576 § 1
(part), 1992)
This ordinance si, ali take effect and be in force th~ (30) days after its passage.
INTRODUCED at a regular meeting of the City Council of the City of Cupertino the 4m
day of March 2002, and ENACTED at a regular meeting of the City Council of the City
of Cupertino the ~ day of March 2002, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATIEST: APPROVED:
City Clerk Mayor, City of Cupertino
City Hall
10300 Torte Avenue
~ ' Cupertino. CA 95014-3255
C]']'Y O]: Telephone: (408) 777-3220
CUPEP INO Fax: (408} 777-3366
DEPARTMENT OF ADMINISTRATIVE SERVICES
SUMMARY
Agenda Item No. ~ Meeting Date: March 4, 2002
SUBJECT AND ISSUE
Consideration of a council youth internship program or other alternative volunteer opportunities
for youth in local government
BACKGROUND
As a result of the interest generated from the Youth Commission application process, council
directed staff to research the feasibility of creating unpaid, volunteer opportunities for youth in
government. Specifically, staff was directed to review the feasibility of a council youth
- internship program, which would provide for four interns to assist each councilmember with
his/her duties.
This proposal was discussed with the League of California Cities, The Innovation Group, the
cities within Santa Clara County and our own internal departments. Findings from those
discussions follow.
A) Youth Internships
League qf California Cities - Only one municipality, the City of Irvine, was identified as
having a Council Youth Internship program. Each of the five council members has an annual
budget of $32,200 to hire Council Aides to work directly for them. They are classified as
temporary part-time employees with established salary ranges. Some council members hire
one aide exclusively for the full year, while others hire multiple aides. A large percentage of
the aides are actually high school or college students who work on special projects identified
by each Council member. The city believes that the program has been a great benefit to the
aides themselves as they gain knowledge about government and the community process, but
cannot say the same from the city perspective. The downside is that it is a high maintenance
program for both the council member and city staff to educate and monitor the interns. The
assistant city manager has been assigned the task of co-coordinating all intern requests for
information and to direct them to the appropriate parties to ensure efficient use of everyone's
time and effort.
One other internship program was identified at the City of Walnut Creek. They have an
extensive 10 week Stmuner Youth Internship Program, which employs approximately 25
teens between the ages of 16 to 19. These interns are not assigned to city council members,
but to department staff only. The program includes aspects from our own Tomorrow's
Leaders Today course by incorporating meetings where the youth are exposed to local
government leaders. Their brochure is attached.
The Innovation Group - No cities were identified in this group that provided such a program.
Santa Clara County cities (15) - No municipality currently has council youth internship
programs. Where administrators said that this was a novel idea, no one expressed a
commitment to pursue such a program for their own city. Management concerns included
council time commitment, identification of ongoing and meaningful projects appropriate to a
youth's experience level, student availability and possible liability issues.
City of Cupertino Department Internships - The city has had deparUnent internship programs
in the Information Technology and Planning divisions for several years. Both programs were
discontinued this year due to supervision requirements, turnover of the interns, and
subsequent stafftime needed to "re-do" the intern's work to acceptable standords.
B) Project Opportunities
League of California Cities - Numerous programs are provided statewide for youth projects.
The League of California Cities is currently soliciting information on programs in the areas of
education, youth development, childcare and others. Attached is an example of a program
currently working in the city of Walnut Creek. See www.cacities.org/doc.asp?id=1200.
The. Innovation Group - Numerous programs are provided nationally for youth projects. An
example of a City of Las Vegas program has been attached for your information. See
www.i~.org
Santa Clara County cities (15) - All cities stated that they had continued success with youth
project-specific opportunities. Primarily occurring within the Parks and Recreation
Department, youth volunteers have been used for a variety of projects. The managers stated
that they would continue with these prognuns. Success of the projects was attributed to up-
front identification of specific tasks and timeliness; projects were tailored to the youth skill
set and participants could see a project from beginning to end.
City of Cupertino - The city has had continued success with youth project-specific
opportunities. See our Park and Recreation staff for further details.
RECOMlVIENDATION:
Based on the research r~suIts, staff r~¢ommends the following to provide opportunities for youth:
· Continue to send the message to al! youth to stay involved.
· Solicit youth in¥olvement for project-specific goals (s~ Attachment A)
· If ¢oun¢i! desires an internship program, star~ wi~h a pi!or program of one mayor intern and
evaluate its success for possible expansion in six months (s~ Attachment B)
Submitted by: Approved for submission:
Carol A. Atwood David W. Knapp
Director of Administrative Services City Manager
Attachment A
Suggested Youth Projects
1. Library Automation Proiect
Under the direction of the Director of Administrative Services, plan, market and train citizens
to use the new automated checkout machines at the library.' Project scope includes:
· Plan when and how outreach will occur.
· Market the program through the preparation and distribution of posters and fliers. Secure
coverage in local papers.
· Provide hands-on training at the library for users, including training in non-English
languages.
· Report to City Council on usage of the new machines.
2. Community Outreach/Neiwhborhood Captains
Under the direction of the Community Outreach Coordinator, identify and organize
neighborhood networks/captains. Project scope may include:
· Implement a joint effort between the city and the Fremont Union High School District in
conjunction with the annual high school community service requirements.
· Work with the Outreach Coordinator and representatives from the Public Dialog
Consortium and 5C's to identify program goals.
· Educate the neighborhood where the youth resides and obtain information to be shared
for neighborhood awareness and outreach programs (Neighborhood Watch, disaster
preparedness, etc.)
· Market the value of youth through outreach and involvement with the neighborhood.
· Assist in implementing the neighborhood outreach program and identifying a
neighborhood captain.
3. We Value Youth Project
Under the direction of the Teen Commission and the Chamber of Commerce, plan, marke~
and implement the We Value Youth Program. These activities may include:
· Marketing the value of youth
· Soliciting business involvement
· Evaluating the program results.
k.. J - '-" serving to network innovative ,_,: .
"~'/T'aI' VATION ",,,, ~
~"':. ~ ~/ . GROUPS [~ Example ora
Project Opportunity
Innov,~t~ve ~ Yeg~ Pr~mm
Involv~ Youth In ImprOVilag the
An innovative approach developed by · Adults and youth are enrich~l by
the ~ Yeg~ 1~ (pop. 478, 434) the expefi~nco of working
Neighborhood Services Department together on a project r-'sponding
involves youth in solving community to the community's need.
problems.
· Youth learn the value of commu-
The Youth Neighborhood Association nity involvement.
Partnership Program (YNAPP) provides
up to $1,000 each to youth groups for . . Since its creation, interest in the
neighborhood impmvemcot projects. YNAPP program has Ix~n over-
Youth partner with neighborhood wbelming. Tbe Mayor and Council
associations to identify neighborhood increased available funding for the
issues, assess community ne~ds, program to further demonstrate their
-- develop project ideas, write project commitment to our future by
proposals and work as a t~am to investing in youth. The Nevada
execute their plans. Stat~ C'hapter of the An~rican
Planning Association has also
To date, nineteen YNAPP projects have recognized the program for its
received $17,700 in grants and provided excellence as it relates to Public
a $125,700 match in volunteer labor. Out.ach and Journalism for 2001.
materials, supplies, and cash to city
neighborhoods. More than 300 youth For more information, please contact
have been involved in such projects as Sharon Segerblom. Neighborhood
rehabilitating an elderly widow's home. Services Director at
conducting tutorial clinics for public ssegerhiom~ci.las-vegas.nv.us or
school youth, cleaning up the desert call 702.229.2330.
around their neighborhood, reaching
out to homeless youth and adults, and
removing graffiti. YNAPP youth project
teams have positively impacted their
communities.
YNAPP accomplishes multiple goals:
· Youth acquire skills in leadership,
volunt~erism, team-building
concepts, presentation and
community mapping.
° Youths' underutilized asset~ are
tapped and tl~y am provided with
guidance to enable th~m to I~com~
involve! in their commnnilies by
helping to improve h~,ir neighbor-
hoods.
Example of a
Project Opportunity
http://was~'.cacities.org/userfiles/godoc/3196%2 EWC%2DYouth%20Arts%2Edoc ....
City of Walnut Creek
presents
RealWC.org: Walnut Creek's Teen "Webzine"
RealWC.org is an online weekly magazine produced by Walnut Creek high school
students under the guidance of City staff to promote things for young people to do in this
suburban city of 65,000.
The site's centerpiece is a weekly episode (illustrated with still photos and text) in which
the RealWC cast checks out an event or location in Walnut Creek. Episodes have ranged
from tasting ethnic food at several local restaurants to writing haiku while hiking in the
open space. Other site elements include "Hot Dates," a calendar of teen-oriented
activities, and the "TV Guide" page promoting teen volunteer opportunities. Teens from
throughout the community can publish their artwork and writing in "The Vault."
RealWC.org is created by high school students who do everything from write scripts and
take photographs to identify places to "shoot" episodes. A paid high-school intern is the
webmaster, working about 10 hours a week on updating the site; the rest of the kids are
volunteers. The City's Youth and Family Services Coordinator and Assistant Public
InfoLmation Officer act as mentors to the teens, accompanying them on photo shoots and
overseeing production of the site.
RealWC.org is financed through the City's general fund as part of the public information
budget and has an operating budget of $4,000 year. In addition, local businesses being
used as episode locations support the site by giving RealWC cast members free or greatly
discounted samples of their products and services.
The genesis for RealWC came from two City interns who participated in a focus group
on how to promote city activities to a teen audience. They proposed an online magazine
playing off MTV's popular Real World reality series. They suggested using a "cast" of
local teens to draw in viewers, and photographing the cast in a variety of settings the City
would like to promote.
Using the Internet had another advantage as well: While brochures quickly become out of
date, an internet site can be frequently updated without incurring new printing costs.
RealWC.org gives the teens of Walnut Creek (and their parents) a fun, accessible and
timely way to get info~ixiation about recreational and volunteer activities. The site
averages 30,000 hits a month.
For more information contact Ren6e Zeimer at (925) 256-3503, zeimer(&walnut-
creek.org or Gayle Vassar Melvin at (925) 943-5800 ext. 189, rnelvin.~.,v~alnut-creek.org.
Attachment B
.... Council Youth Internships
Staff suggests the following program guidelines, if implemented.
Provide a structured time period and minimum number of hours per week with the intern.
· Establish council commitment of supervised time to unsupervised time of at least a 1:4 ratio.
Identify meaningful project work appropriate to the student skill level.
· Open the application process to all youth.
· Establish council follow-up procedures to resolve any issues resulting from intern naivety.
· Ensure that youth issues continue to be addressed by the Teen Commission rather than the
interns.
THE
FOLLOWING
ITEMS
WERE
PRESENTED
AT THE
MEETING
The Cupertino Budget
Budget Process
· January - Goals
· 'February- Start budget process
· ~arch - Revenues and Expenditures
· April- Refine Financial Projections/CIP
· ~ay- Document Preparation
· June- Public Hearings and Adoption
Organization
· Fund Basis
~ 'Legal Compliance
~ Discretionary vs Restricted
· Types of Funds
~ Governmental
~ Proprietary (Enterprise)
General Fund
· Accounts for all financial resources
· except those that are required to be
accounted for in another fund
General Fund
Revenues:
.Property, Sales, TOT, UUT, Franchise Fees, Other
License and Permits
Use of Money and Property
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous
General Fund
· Expenditures
Council/Commissions
Administration/City Attorney/PIO
Law Enforcement
Administrative Services
Parks and Recreation
Community Development
Public Works
CIP/Debt
Special Revenue Funds
· Accounts for proceeds of revenue
· sources that are legally restricted for
specific purposes
~ Storm Drain
~ Park Dedication
~ Gas Tax
~ RDA
~ Environment/Housing/Leadership
.... Debt Service Funds
· ^ccounts for resources and payment for
· general long-term debt
Public Facilities Corporation ($47Million)
Special Assessment Districts (Vallco A/D)
Other (CCS tax-exempt bonds)
Capital Project F. unds
· Accounts for the acquisition and
· construction of major capital projects
Library
Senior Center
Sports Center
Other
Enterprise Funds
· ^ccounts for priYate enterprise acti¥ities
.more than 50% self-supporting.
Resource Recovery
Blackberry Farm
Cupertino Sports Center
Recreation Programs
Senior Center
Internal Service Funds
· ^ccounts for services provided by one
· department to another on a cost
recovery basis.
Information Services
Equipment Revolving
Insurance (WC and LTD)
.... Fiduciary Funds
· Accounts for assets held by the city as
.an agent
Agency Fund
1/18/02 Five Year Forecast (in thousands)
GENERAL FUND 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06
Beginning Balance at July l $ 21,563 $ 17,991 $ 19,411 .$ 11,738 $ 12,530 $ 13,375
Operating Activity:
Estimated Operating Revenues 31,710 31,330 31,519 32,133 33,067 34,029
.... ..~..~:.~!~. ,~. Sale of Property/Debt Refinancing 0 1,500 3,500 0 0 0
Debt Refinancing (2015 to 2030) 0 0 5,000 0 0 0
'. Estimated Future Revenues - Kimpt~)K ...................................... 0 0: 500 1,000 1,030 1,060
BMR Reserve & Co,i~ttonity Fundraiser 0 1,400 1,200 0 0 0
'Estimated operatbg F. xpenditu~es (23,173) (25,908): (24,975) (25,802) (26,678) (27,630)
=Net Operating Acfi~ity 8,537 8,322 :~ 16,744 ~ 7,3;~!. 7,419 7,459
Existing Debt Service (4,663) (4,671): (4,679)i (4,682)= (4,680) (4,731)
Net Operating A¢§~ity nfter debt ;3,874 3,651 · 12,065 2,649 ' 2,739 2,728
· New Lforaty Debt On $5 Million of COPs 0. 0 ' (434)~ (434)! (434) (434)
.NetOperafingAefi~ityalterlibrnrydebt . .3,874 . ;},65~ '. 11,6;}1 i 2,2!5 2,305 2,294
;.operatin§ Transfers In:. I~.00 1,925: 1,925 ' 925 925 925
ioperatin§ Transfers Out: (284)' (323)= (358)i (358) (359). (359)
'Net Income for CIP Projects/Reserves 4,790 5,253 . .13,!98 2,782 = 2,871 2,860
TotnlGeneralFundReserve 26~5~: .. 23,244 i. ;}2,609 !. !4,520"= 15,401 .
Less Council Reserve Policy (15,000): (15,000)! (15,000)i (15,000): (15,000) (15,000)
iBalnnce A~n~!d~!e ~or CIP Projects 11,35;} ~ 8,244 17,609 (480)== 401 1,2;35
~.Proposed CIP l~mj~cts/Debt Issuance ... !
Library COPs 0 0: ' 5,000 0 ! 0 0
Capital Projects (5,T/3) (2,1 ! !)i (23,585): (800): 0 0
Cs~s Tax~jects (2,590). (1,722).(2,2S6):(1,190) (~026)
(8,36;})' (3,833)! C10,871) (1,990) (2,026) (1,987)
.l~dingBsluneeJane30 17,991' .' 19,411 ' il,738 ' 12,530. 13,37~ 14,248
!Resers~sbelowpolicyle,~l $ 1,991 "$ 4,411: $ "O,262)i $ (2,470). $ (1,615) $ (752)
General Fund
· Reserve for
· Reserve for Economic Development
· Reserve for Disaster Preparedness
· Unreserved (General Fund Savings)
Questions and Answers