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10-16-2018 Item No. 15 2018-19 City Work Program and CIP Updates - Work ProgramWireless Master Plan Water System Asset Management Plan (AM P)/ Valuation Municipal Water System Emergency Services Continuity of Government Plan Wireless Upgrade -Public Space SG Smart City Pub lic Private Partnersh ip A greement w ith V erizon Update the City's wireless policies and goals to ensure a comprehensive build out of facilities . 1) Quantify system condition and The City will initiate a Request for Proposals in Winter 2018. Agreement with consultant executed wi th projected needs / costs to sustain industry completed wo rk product due in A ugust standard; and 2) Value system to 2018. determine appropriate lease rate or sa le price after 2022 . Ensure lessee (San Jose Water Co .) is SJWC investment in system has maintaining and operating system to increased. Negotiations ongoing to define industry standard. capital investments through 2022 . - Complete plan to resume operations of Previous plan was written in 2004. That the City after a major emergency. plan will be eva lu ated and a new plan will be developed . Build wireless "hot spots" at various public Determining best location and associated locations w/in Cupertino so lu tion(s). Provide SG technology roll -out with Sma ll Initial Meetings with Ve rizon Cell A nten nas to allow faster connections and lower latency to support the Internet of Things. Request proposals from interested consultants . Coordinate with SJWC and consultant an A MP that is mutually beneficial to both parties . Continue negotiations. Emergency Services Coordinator will research and coordinate with Santa Clara County and other partners to w rite a plan . f~r City Council review and adoption. Seismic modeling of selected "hot-spot" , locations. Budget allocation for •FY 18/FY19 Recieve draft ag reement from Verizon ----------· ---~ -------~ ----- Scheduled In Progress In Progress In Progres s In Progres s In Progress CC 10/16/18 Item #15 November 2018 Chad A ugust201 8 December 2018 September 2019 FY2018/FY19 December 201 9 Mosley /Bill Mitchell Roger Lee Timm Borden /Roge r Lee Clare Franca vill a Bill Mitchell Chad Mosley/Bill Mitchell Public Works/IT Public Works Public Wo rks Recreation & Community Services Innovatio n & Technology Public Works/I T Project Title Expand Therapeutic Recreation Programs Explore Consolidalion of Senior Citizen, Library, and Safety issues into Parks & Recreation Commission I heart Cupertino -Teen Desig n Chall enge Volunteer Fair Economic Development Website Cilywide Branding Slrategy Citywide Community Engagement Public Engagement and Transparency Project Objective Progress to Date Next Step~ __ -· _. ___ Current Status Completion Date Create a task force within the department In Progress June 2019 to create a strategy and beg in coordinating opportunities. Proposed TBD Build a sense of co mmunity by launching Project team is developing project charter Request buy-in from local schools and Scheduled Gsteser 2918 a Cupertino swag slore with an fun youth businesses June 2019 design project Promote a sense of community and good The vo lunteer fai r has been scheduled for Outreach plans are being developed Schedu led May 2018 will in Cupertino by encouraging May 5th at Civic Center Plaza volunteerism Slreamline city web content for new Va luable content and links on existing Will continue to assess the needs of In Progress 2018 businesses . Develop an integrated site . businesses and add helpful resources. approach for outreach and marketing to Wo rk with the City's Public brokers, busin ess owners , and others as Affai rs/Communications team to redesign a center for innovation and lhe heart of lhe Economic Development webpages Si li con Va ll ey. within the Citywide website enhancement. Train staff on City branding standards , Branding standards have been developed Work with consultant to develop In Progress Februa ry 2018 create secondary logos , and a City tag and training for staff is scheduled secondary logos line Develop strategies for better engag ing Four staff members participated in IL G's Pi lol TIERS slrategy for Junipero Sierra In Progress December 2018 with the public on City issues and provide TIERS com munity engagement !ra ining. Trail feasibility study . Pilot Open Town staff with too ls and training City has also contracted with Open Town Hall. Hall (formerly known as Peak Democracy) and training for staff has been schedu led . Staff Lead Oep_artment Christine Hanel Recreation & Community Services Jaqui Guzman CMO/ Jeff Milkes Recreation & Community Serv ices Jaqui Guzman CMO/ Colleen Letire Recreation & Danny Mestizo Community Services Colleen Le tti re CMO Angela Tsui Community Development Brian Babcock CMO Jaqui Guzman GMO/Innovation & Brian Babcock Technology/Public Bill Mitche ll Wo rks Jennifer Chiu ---~-----~ -------· --~J"illliliJ'E!'J' l;-"jflil!'lwl l!.Q"iI;lil BMR linkage fees update Consider increasing linkage fees for To begin in Summer 2018 after requested Prepare ne xus study In Progress \Mnter 2018-19 Er ick Serrano Community residential and non-residential projects to funding for ne xus study is authorized as Deve lopment provide funding for BMR affordable units part of FY 2018-19 budget Employer-based revenue measures Explore emp loyer-based revenue Proposed TBD David Brandt GMO measures to address issues such as traffic congestion Explore storm water ballot in itiative wi th Explore feasibi lity and potential steps to Mayor sent support letter for SB 231 Explore feasibi li ty of an election in In Progress December 2019 Cheri Donnelly Public Works grassroots group(s) with input from conduct property owner mail-in e lection (enacted 10/17) re laxing legal restrictions Cupertino. Solicit input from Sustainabili ty Sustainabili ty Commission . for authorization to adjust stormwater fees on storm water fees. Staff have discussed Commission and local grassroots groups . from 1992 level to current. steps taken by Palo Alto to achieve a Discuss topic with Sustainability Note : General Fund subsidizes Cupertino successful election outcome. Commission before July 2018; conduct Stormwater Program to meet legal outreach and focus groups by July 2019. ob liga tions, fund pollution prevention Develop plan for potential property owner programs , and provide robust mail-in ele ction by December 2019. environm ental education and outreach to residents , businesses , and Cupertino School District. Cons ide r policies and related Code and EDSP adopted by City Council in la te Identified several policies for forward-In Progress End of 20 18-1 9 Angela Tsui Community Specific Plan amendments to implement 2016. Hired consultant to work on looking economic development inc luding : Development policies in the Economic Development imp lementation of key objectives 1. Consider allowing incubator/co-working Strategic Plan. including : Identified several policies for uses to rep lace retail on sites that have forward-looking economic development underperforming retail and meet specific including : 1. Consider allowing criteria. 2. Consider creating office incubato r/co -working uses to repla ce allocation in the General Plan specifically underperforming retail , as well a s for mid-to-small size companies. 3. consider creating office allocation in the Ide ntify and develop regulations for an General Plan specifically for mid -to-sma ll Innovation/Arts district in the City. 4. size companies. 2. Create a po licy to Create a policy to all ow mobile uses allow mobile uses (including food trucks ) (including food trucks) in the City . Thi s in the City . 3. Identify and develop could include identifying areas where regulat ions for an Innovation/Arts district such uses could be in the City . allowed . Incubator/co-working space is cur rently defined as smaller work space for a range of creative indust ries , and unlike in a typical office , those in incubator/co-working spaces are usually not employed by the same organization. Th e space would include, but not be limited to , sma ll er business spaces with shared resources , such as conference and meeting rooms , reception serv ices , kitchen and/or food services , and other shared amenities. Bring draft ordinances to City Council in \Mnter 2018 for Item 1: Conversion of un·derperforming reta il space to incubator/accelerator/co- working space and It em 2 : Mobil e ve ndors . Schedu le a Council Study Session in Spr ing 2019 to discuss Item 3 : Inno vation Dist rict Vis ion Plan and to engage property owners and residents . Sustainable ca lpers funding strategy Identify a long term funding strategy to Strategies : a) Establish a 115 Trust and Presentation to Counci l as part of Mid In Progress June 2018 Kr istina Alfaro Administrative fund ri sing costs related to retirement. funding strategy; b) 20 year amortization ; Year Budget (March 6) and present to Services Goal of 80-100% funded in the ne xt 20 c) 6% discount rate; d) Long Term staffing Fiscal Strategic in Late March/Early years. costs projections including negotiated April Cost of strategy to Council as part of increase using Gov lnvest Proposed Budget Hearing Incentives to build Accessory Dwelling Un its (ADUs) Provide incentives to build ADUs (which The Counci l asked staff to add this item to Project will begin in Fall 20 18 and is In Progress provi de affordable housing opportunities) the work program in late 201 7 . expected to be completed by early 2019. by review ing ord inance and reducing fees Update the Municipal Code to Provide Parking Incentives for The Planning Commission requested To begin after Council authorizes it in the Proposed Electric Vehicles and Encourage Outdoor Seating in Restaurants Publ ic Art in Deve lopments Lawn Buster Drought Tolerant Planting Pilot Healthy Cities Initiative Shuttle Bus Service St udy Penalties for Violation of Conditions of Approval Teen Stress Short Term Rentals Regnart Road -analysis of maintenance responsibilities Lawrence Mitty Vallee Specific Plan these items to be added to the work program to provide incentives for green infrastructure and enhance pedestrian- orie nted character of deve lopments Review and consider amending the $100,000 maxi mum for Public Art in Developments. Develop a program that allows residents to easily elect water-wise turf conversion , including pre-set landscape plans, pre- approved contractors, and fixed prices Revise smoking (i ncluding vaping ) and wate r access policies and regulat ions to meet HCI standards Study the feasibility of an east-west shuttle bus service that connects to Caltrain. Also look at possible shuttle programs to service schools. Consider increas ing maximum penalty of $100K for violations of conditions of approval. Work with the Teen Commiss io n and Cupertino 95014 on events that address teen stress in Cupertino The F AC requested that this proj ect be added to the upcom ing work program in 2016 . Council authorized this in 201 7. Research has begun to evaluate best options fo r a city-wide pilot Online survey has been comp leted. Requeste d by Counci lmember. Cupertino 95014 has agreed to study the issue of teen stress in Cupertino and propose an event to highlight the problem and potential solutions The Teen Commission is working on a teen st ress-re lief event as part of their workplan work program FAC reviewed on June 18 , 2018 , Completed recommend ing ra ising the percentage of art to 1 % with no cap : City Council introduced Jul y 3, 2018 and enacted August 21 , 2018. Collect data and research similar Proposed programs Proposed ·-·----· --·· ---··- Vallee Development Agreement requires Proposed a pil ot Shuttle Bus Program , so work wi th developer on implementation plan. Issue wi ll be re viewed wit h related In Progress municipal code updates. Scheduled Develop a regulatory program to regulate , Study session on Feb . 6, 2018 collect TOT from STRs Sign collection agreements with Airbnb Scheduled and other large STR platforms. Draft Muni 1) Research and determine adjacent property owner and City maintenance responsibilities ; and 2) Receive owner input and educate regarding responsibilities; and 3) Complete City work. Acquire a parcel at Lawrence Expwy and Mitty Ave for trail expansion and park development Create a community-based vision and objective standards for development at Vallee Code regulations for STRs with public input. Drainage evaluation complete. Obtain land use general counsel, review In Progress findings and conduct public meeting(s). Investigative work and meeting with owners complete by summer 2018. City has worked with SJWC and County County is taking the lead on negotiations In Progress to secure a three-way transaction but was 1with SJWC. If property is secured, funding not able to reach agreement wi th SJWC allocation fo r conceptual design will be proposed wi th 2018-19 CIP. Vallee Town Center Specific P lan (including Fin al Environmenta l Impact Report and associated general plan amendments) adopted and first reading of associated ordinances including Development Agreement conducted on September 19, 2018. Ordinances including Development Agreement with Vallee Town Center LLC enacted on October 2, 2018. Review Master Site Development Plan for In Progress the Vallee proj ect. 201 8 TBD August_ 21,_ 201_8 June 2019 December 2018 TBD TBD TBD June 20 19 June 2019 . TBD Winter 201 9 Gian Martire, Piu Ghosh Piu Ghosh Catarina Kidd Misty Mersich Jaqui Guzman ~ TraAs~eFla ti eA PlaAAefChris Correo Phill ip Willkomm , Piu Ghosh Colleen Le ttire Danny Mestizo Jaqui Guzman Ben Fu Chad Mosley / Roger Lee Jaqui Guzman T imm Borden Jeff Milkes Catarina Kidd and Piu Ghosh Community Dev elopment Community De velopment Community Development CMO CMO Publ ic Works Community Development GMO/Recreation & Community Services GMO/ Community Deve lopm ent Public Works CMO/ Publ ic Works/ Recreation & Community Services Community Development Community Livability and Sustainable Infrastructure Project Title Project Object ive Progress to Date Next Steps Current Status Completion Date Staff Lead Department Community Garden Improvements Renovate the comm 1,mity gardens at Mu ltiple stakeho ld er meetings have been Complete co ntracting process and In Progress Summer 2019 Kim Ca lam e Recreation & McClellan Ranch , and impl ement a new held to develop better procedures and renovate the gardens as approved in the Community process and procedures for a more appropriate enfo rce ment policies. A 2018119 GIP budget. Evaluate fees to Services effective , community-driven gardens capital proj ect was comp le te d that consider in the 2019120 budget with prog ram . developed a clear co ncept, visio n and respect to potentia l cost recovery . design/construction doc umen ts fo r the gardens. The renovate project is currently in the bid process . Th e ne w rules and enforcement process wi ll be implemented as garden plots are assigned. Strategic Plan fo r N eighborhood Special E vents Complete strategic planning to implement T hirty-four events and acti vit ies were Complete summary report and present to In Progress February 2019 Jeff Milkes/Kim Recreation & recreationa l activities in neighborhood offered between July a nd September, the Parks & Recreation Commission w ith Calam e Community parks . 2018 wit h 5,888 com munity members recommendations to City Counci l for the Services participating . program in 201912020. Citywide Parks and Recreation System Master Plan Create a 20+ year community-driven plan Consultant and staff have evaluated P repare administrative and public draft In Progress May 2019 Gai l Seeds Recreation & to meet future parks , open space and existing park and recreation systems, Master P lan. Public and Commission Community re creation needs through establishing formed an ad visory group, developed a input and presentatmns wi ll occur. Refine Services goals and priorities and enhanci ng or visio n statement and goals , identified a final draft master plan for adopt ion . expanding faci lit ies and prioritization crit e ri a and identified program s. Completion of the System preliminary opportun ities. Community Master Plan w ill trigger preparation of the o utreach explored best use of park Department's three year St rategic Pla n. spaces to identify needs for diffe rent events, activities and goals. The plan is anticipated to be issued for public comment in early 2019 and be fina lized fo r City Council in spring 201 9 , depending upon additional pub lic input and re sults of workshops. So lid Waste Characterization Studies and Waste Aud its 1) Complete to nnage audit and waste Coll ected contract and waste E xecute consult ant agreements and begin In Progress June 2018 Cheri Donnell y/ Public Works characteri zation studies of pertinent characterization information from work. Roger Lee streams of City facilit ies , res idential neighboring agencies . Began review of curbside , and com mercia l waste; and potential auditors and consultants . 2) A nal yze effectiveness of neighboring agency programs and emerging technology as it might apply in Cupertino in diverting re cyclable content from landfill. Teacher H ous ing Evaluate a "Teacher Housing" project in In March 2016, the Planning Commission Continue to ex plore opportunities in In Prog ress TBD Kerri Heusler Community partnership with a non-profit developer re com mended adding a goa l of providing co ll aboration with the sc hoo l districts Development and try to identify and develop surplus 100 senio r or "teacher" housing units per school property as a teacher housing year for the next five years and/or provi de project. incentive a nd priority for C upertino residents. The priority system was implemented as part of the BMR A dm inistrative Manual update in September 2016 . Heart of the City Pl an Am end the Heart of the City Specific Pla n: To be revised during the next Heart of the On Hold Erick Serrano Community (1) for clarifications to the minimum street City Specific Pl an update Development side setback requirements, and (2) to re view street tree requirements to allow larger trees, increase diversity of tree type and e ncourage drought-to lerant and nat ive tree types . Library Community Room Addition Continue design and imp lementation of Preferred alternative was adopted by City Initiate architectural design On Hold TBD Timm Borden Public Works lib ra ry community room addition Council in 2015. Funding was pledged by Irvine Company in deve lopment agreement for Hamptons development pending issuance of building permits. Dog Off Leash Area Trial at Joll yman Park Complete pub lic engagement and work A se lf se lected survey of neighbors was ! Publi c E ngagement process and eventual In Progress November, 2019 Jeff Milkes Recreation and with neighbors to complete a six month completed with over 300 tria l in the Sp ring , 2019. Commun ity trial of an off leash area with in Jollyman respondents. The Parks and Recreation Services Park Comm iss ion has recommended a trial move forward in the Spring of 2019. Community Livability and Sustainable Infrastructure Project Title Project Objective Progress to Date Next Steps Current Status Completion Date · Staff Lead Department · ·, All Inclusive Playground Amend Municipal Code to change construction hour start time from 7:00am to 8:00am Recreation and Community Services Strateg ic Plan Performing Art Center Market and Operations Feasibility Study Public Infrastructure Financing Strategy Regional Transformative Transit Projects Initiative Study , fund ra ise and design an All- Inclusive P layground in a neighborhood park Address neighbor concerns related to noise and disturbance related to co nstruction Complete a three year strategic plan that serves to ali gn the department with a common vision and values . The plan wi ll be measurable , with specific goa ls, objectives and actions . Goals will revolve around action items in the Master Plan , department culture and tools for successful implementation . Council approved a grant applicat ion in October, 2018 to Santa Clara County. Staff completed a feasibility study as part of the 2018/19 CtP budget. Requested by Councilmember. Staff have contracted with a consultant to assist with the process . Submit grant application . If the application In Progress is successfu l, staff wi ll further evaluate costs , need, and value to the community to support Counci l decis ionmaking r~garding this significant in vestment. Confirm project process and schedu le. Proposed , Earliest timeline is November 20, 2018 for first reading .. Identify strategic themes , objectives , In Progress measures, performance ind icators and initiatives . Conduct a feas ibili ty study for City Council I T he budget amendment to all ow staff to Issue an RFP in early November. In Progress cons iderat ion on whether to have the move forward wi th an RFP to hire a Va llee developer co n struct a warm shell consu ltant is on the 10/16/18 Cou ncil building as part of thei r Master Site Agenda Development Perm it Present a study of financing alternatives for severa l different categories of upcoming large expences , such as New C ity Hall Tenant Improvements, other publ ic building improvements and modifications , mu lti -modal transportation improvements , potentia l Perform ing Arts Center Tenant Improvements, etc. Work to advance the fo ll owing projects as submitted to the M T C as T ransformat ive Transportat ion Projects : • Stevens Creek Corridor High Capacity Transit Automated Fixed Guideway to Mounta in View Cupertino Station at 1-280/Wolfe Road Highway 85 Trans it Guideway Si li con Vall ey H igh Capacity Transit Loop Develop Scope of Work and propose funding for RFP at either m id-year or regular budget Proposed Proposed TBD November 2018 TBD April 2019 Gai l Seeds Ben Fu Jeff Milkes/Departm ent Leadersh ip T eam Chad Mosley Kristina AlfarofTimm Borden Timm Borden/Chris Corrao Recreation and Commun ity Serv ices Commun ity Developmen t Recreation and Community Serv ices Public Works Administrative Services/Public Works Public Works Alternative Commute Pilot for Staff Pilot to encourage employees to use Exploring programs from surrounding Develop policy , implementation Proposed June 2019 Misty Mersich CMO cities and writing a draft proposa l measures, and determine appropriate incentive levels . re lieve road congestion, reduce harmful emission.sand improve em ployee health. ,'\FABFiGaA P1:1131iG Werl<s OssssiatisA (OPIQIO) 0GGF8ElitatieA +e aBjsGtiualy a11al1::1ate , 1 10Fify aAEI Rei.is iR§ ,t ameREliR§ 61::4FfBAt '3F"-aGtiGe6 GeFA'3 lete 1:1!:)Elate sf Gl:IFfBAt 13raGtiGes aRel ~ FY2Q1 Q<2Q2Q ~ P1:18li s 1111erlts F869§Aii!B 69FAl=)liaAG8 11iU=1 F869FAm8REle8 aAB Be§iAAiA§ self 3SSBSSFABAt l=)F968SS. ssAsEl1:1Je eRsite e 1ah::1atieA . FAaRa§leFAeAt 13rastises . Workforce Planning Use data in the City's ERP system and None Begin identifying key positions . Formulate Scheduled June 2019 Kristina Alfaro A dm inistrative training/recruitme nUretention strategy for Services those positions . identify key positions needed and how to attract, retai n or train to ensure the availabi li ty of those positions when needed. Labor Negotiations Negotiate equitable long term contracts Current contract expires in June 2019. Begin preparation for negotiations in Scheduled June 2019 Kristina Administrative with all bargaini ng units January 2019 Services Disaster recovery plan Provide network/data resiliency thru the Simplified network/data infrastructure to 1) Move current City Hall data center In Progress FY201BIFY19 Bi ll Mitchell Innovation & use of offsite and out of region data all ow for easy migration to offsite data infrastructure elements to local colocatio n Technology centers center faci lity. 2) Build second infrastructure environment at distant, out-of-region colocati.on facility. Appli cations Deploy applications to enhan ce In process of implementing various 1) Finalize implementation of applications In Progress FY20 18 Bi ll Mitche ll Innovation & operationa l efficiency. enterprise app li cations including Acce la in flight. 2) Continue to research cost Techno logy Land Management, Govlnvest, Peak effective solutions to current business Democracy and Zona r 30 problems. Public Bui lding Condition and Use Assessment 1) Determine priority assessment of Notice to proceed issued . Facilitate consultants work by retrieving In Progress August 2018 Roger Lee Public Works buildings for future improvements ; and , 2) needed documents and facilitating on -site Analyze selected buildings for faci lity use inspections. efficiency --·--· ---~ :i:....... P1:1blis lt'taFlts Bareaall'!a~er tee Weeke nd Work Prog ram Ensure efficiency of program . reviewing current practices and gathering Comp lete eva lu ation within the Comp le ted January 2019 CM Valdez Publi c Works data from staff. Analysis has been department and determine the va lue of completed and program still is shown to labor received from participants vs. the provide good va lue to the City . va lue of fu ll -time employees to monitor the program. er reRa atieA ef Git; l-lall , Fells iA!J reAaBilitatiaA eJ:itieAS freFA Gi is b:IJ:!eA 8J:IJ:IF8 al freFR Git) Ge1:1Asil ta me a --daR1:13F) :c!Q:c!Q TiFRFR 8erefeA Pi::4Blis Werl;s leral slrea~tMRiA~, GeAter Master PlaA , as G~FfeAU~1 is BsiA~ f<le.1ara, aaveFtisa l'!FP far ars~itasteral IJ;IF8U8FA8Rt6 , aR8 uali,fata9 Sy S8AS1:1ltaAt S8R81:1GtiR!] Git~, -fall elestFisal aAel iele fa6ilit) 68AelitieA aAEI 1:168 effi6i8A6) -6lHGy., New City Hall Design Design a New City per the Vall ee Specific The budget amendment to allow staff to Issue an RFP in late November. In Progress August 2020 Timm Borden Publi c Works Plan Development Agreement and deliver move forward w ith an RFP to hire an building permits to the developer in 21 Architectural consultant is on the 10/16/18 months and vacate the bui lding 24 Council Agen da months from 11 /2/1 B. Interim City Hall Design Design an Interim City Hall on the Library The budget amendment to all ow staff to Issue an RFP 1n early November. In Progress November 2020 Timm Borden Public Works Field (Modular Portables) for the move forward with an RFP to hire an timeframe that the New City Hall is under Architectural consultant 1s on the 10/16/18 construction. Counci l Agenda Ro ll Out of Additional ERP Modules Fully utilize ERP system to automate and Fi xed Asset module is in data ve rification Review contract module and requested In Progress June 2020 Kristina Alfaro Administrative simplify business processes stage. CAFR Builder is in contract time off capabilities in the City's online Services negotiations. timesheeUbenefits porta l Roll Out of Open Gov Platform (maps and additional reports) Fully utilize OpenGov Software Successfull y began using and integrating Build out additional reports and view on In Progress June 2020 Kristina Alfaro Administrative open budget portion of OpenGov the City's transparency portal Services Integ ration of Workplan and Other Long/Short Term Comprehensive Business Plan that Pending work plan app roval. Ensure costs associated wi th items In Progress June 2020 Kri stina Alfa ro Administrative Documents to Deve lop 5 Year Business Plan for City. encompases all workplan items ensuring approved in wo rkp lan are inc lude d in the Services adequate funding and staffing resources. FY19 budget Ensure future costs of items in the workp lan are included in the Long Term Financial forecast Operational Efficiency Project TIiie Project Objective Progress to Date Next Steps Current Status Completion Date Staff Lead Department AsSFBEiitatieR ef tRe R.esreatieA & CaFAFAl::IAity SeP ises ~ Implement ActiveNet Registration Software System Cross Platform System In tegration Improve Process of Public Reco rds Act (PRA) Requests Replace the current recreation registration software with a clo ud-based software ve rsion to enhance service at the Quinlan Commu nity Center, Sports Center, Senior Center and other recreation faci li ties as appropriate. Leverage new technology acquisitions to create integrated systems Provide a comprehensive web portal that all ows 24x7 pub lic access to search previous PRA responses or sub mit a ne w PRA request. Route , esca late, track , distribute , lo g and manage each PRA request. Provide knowledge base of previous PRA requests and associated responses. Manage, review and improve current City proces~. I~ Staff have negotiated a contract with Continue with phase in of all modules of Completed ActiveNet with project implementation and the software package. training in the Spring and Summer of 2018. Th e project software was successfully launched on October 2, 2018 Identified integration possib ilities between Exp lore and imp lement integration In Progress the City's ERP Logos and Land Management Software, Recreation Software , Project Works and Recruitment software . Finance di vision working with Land Management software on integ ration specifications Met with ven9o rs on different app lications Vendor demo application fo r staff review In Progress that meet our goals . and se lection. 10Gto~er2Q19 --ResreatieA aAB ~ - October 2, 2018 Project Lead, Recreation and Rachelle Community Sander. Project Services, with Manager, Bill Innovation & Mitche ll Technology Summer 2018 Kristina Alfaro All and Ongoing Fall 2018 Bill Innovation & Mitchell/Grace Tech nology/City Schmidt Clerk Public and Private Partnerships Project TIiie Project Objective Progress to Date Next Steps Current Status Completion Date Staff Lead Department Support the Creation of a Film Society Small Business Dev. Center Library Lease Strategic Partnerships with Nonprofits To increase art opportunities in the City. N/A Exp lore opportunities upon authorizati on Proposed The goal is to support the creation of a fi lm society based on a request by interested citizens Exp lore the viability of establi shing a small This is an action item in the EDSP as a Continue to explore opportuniti es. business development center within the re source to retain and grow sma ll and City of Cupertino. midsize businesses. Sign a new lease with the library JP A for Staff has begun meeting with Library staff Negotiate and complete lea se use of the City's Library facility to discuss terms for the new lease Create strategic partnerships with nonprofits to improve effectiveness of Recreation & Community Services Programs. Objectives include coordination of programs with the Cupertino Library . YMCA, West Valley Community Services, School Districts, etc. Many new partnerships have been strenthe Develop MOU with Library addressing program opportunities, and continue discussions with West Va lley Community Services and other non profit service providers . In Progress In Progress In Progress TBD TBD ~ Jun e 2019 June 2019 (ongoing) Angela Tsui/Catarina Kidd Community Development Ange la Tsui Community Development Jaqui Guzman/ CMO/CAO/Recreation Rocio Fierro/ & Community Jeff Milkes/ Services/Public Works Roger Lee/ Kim Calame/Kim Fre y/Ch ri stine Hanel Recreation & Community Services