CC 11-05-18 Study Session Item #2 Citywide Building Condition Assessment presentationCC 11-05-2018 Study Session Item No. 2
Citywide Building Condition
Assessment
Study Session
ffl CITY OF
lifj CUPER"FINO
Scope of the Project
• Indep endent evaluation of all City buildings
• Site/Civil/Landscape
• E xterior envelope
• Roofing
•· Structure
• Interior elements
• Mechanical, electric and plumbing systems
• ADA compliance
• Evaluat ion of how efficiently current space is being
used
• Rece i ve and analyze public & staff input regarding
current building satisfaction
• Develop IO-year capital improvement plan
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CC 11-05-2018 Study Session Item No. 2
Process to Complete the Project
• Every building was inspected inside and out by the
consultant -The KPA Group
• Current-or retired facility staff present for all-inspections
• Previously completed studies/ reports were reviewed
• Public surveys were sent out electronically to user groups at
City Hall, Quinlan Community Center and the Senior Center
• Department Heads and all staff were surveyed their opinion
of building utility to complete their work and to interact with
the public
• Representatives from each department were interviewed by
consultant to better understand surveys received
Building Systems Evaluated
Site/Civil/Landscape Exterior envelope
-
Lt,·· i,}r r:t\
Roofing
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CC 11-05-2018 Study Session Item No . 2
Building Systems Evaluated continued
Structure Interior elements
Mechanical, Electrical & Plumbing
systems
ADA compliance
What Building Qualities were Determined
a Priority
Health & safety
• Protecting citizens and employees from injury
• Reducing City liability
Reliability & resiliency
• Protecting and preserving City services
Efficiency
• Optimizing use of natural resources
• Implementing current technology
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CC 11-05-2018 Study Session Item No. 2
Rating of Systems 1 -s
Site/Civil/Landscape
Exteriorenvelope
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Rating of Systems 1 -5
Structure
Interior e lements
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CC 11-05-2018 Study Session Item No. 2
Rating of Systems 1-5 continued
Mechanical, Electric & Plumbing
(MEP) systems
ADA compliance
City Hall
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10
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CC 11-05-2018 Study Session It em No . 2
Quinlan Community Center Senior Center
Sports Center S e rvice Center
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Conditions at Primary Buildings --Condition Rating
Site / Civil Exterior Structure Interio r Mechanical ADA Combined
Landscape 'Envelope Elements Electrical Rc1tlng
& Roofing Plumbing
City Hall 1965 3.55 2 .63 2.11 2.2 2.3 No 2.56
Quinlan 1988 3.18 2 .57 3.33 3.24 2.89 No 3.04
Communit
y Center
Sports 1977 2 .63 2.31 2.0 2.84 2.91 No 2.54
Center
Senior 1978 3 .07 2.5 3 .0 3.2 3·25 No 3.0
Center
Service 1977 2.94 2.58 2.4 2.93 2.29 No 2.63
Center
Ad min
Bldg
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CC 11-05-2018 Study Session Item No. 2
Ph..otos of Select Primary Buildings
City H all Lobby
Interior ren.ova:;tions
City Hall Generator
Relocate generator outside
Senior Center
Remove rodents from eaves
Service Center Roof
New parapets and repairs
Conditions at Secondary Buildings
-· Condition Rating
Site /Civil Exterior SLructu re Inte ri o r Mechanical ADA Combined
Landscape Enve lo pe Elements Electrical Rating
&Roofing Plumbing
Memorial N /A 2.78 2 .50 2.81 2 .82 2.30 No 2.65
Park
Wilson L975 2.90 2 .65 3·15 2.98 3.08 No 2.95
Park
Traffic N /A
Maint.
1.63 2 ·53 2 .84 2.96 2·59 No 2.77
Portal Pre-2.74 3 .0 2.32 2 .82 2.6 No 2.70
Park L975
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CC 11-05-2018 Study Session Item No. 2
Conditions at Secondary Buildings continued
• Condition Rating
Sile /Ci vil Exte rior Stru cture Inte rior Mechanical ADA Combined
La ndsca pe En velo pe Elements Electrical Rating
&Roo fin g Plumbing
Creekside 1996 3 .5 3.1 2 .86 3 .16 3.33 No 3·19 Park
Jollyman 1990 3·25 2.5 2 .67 2 .91 2.75 No 2.82
Park
Kennedy 1995 2 ·54 1.86 3 .0 2.5 3 .0 No 2.58
Sport
Fields
Linda Vista NI A 3 .0 2-43 3.0 2.86 3.0 No 2 .86
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Conditions at.Secondary Buildings continued
• Condition Rating
Site / Civil Exterior Structure Interior Mecha nical AD A Combined
Landscape En velo pe Elements EJectrica l Rating
& Roo fi ng Plumbin g
Blackberry Vary 2.92 2.75 2-47 2.69 l.16 No 2.75
Farm-
overall
McClellan 1943-2.85 2.24 2.18 2.26 1.99 No 2-42
Ranch 51
o verall
Monta 1985 2.88 2.62 2.67 2.08 2.60 No 2.57 .
Vista
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CC 11-05-2018 Study Session Item No. 2
Evaluation of Current Space Effectiveness
• Completed at our most utili zed facilities :
• City Hall
• Quinlan Community Center
• Sports Center
• Senior Center.
• Effort included:
• Seeking opportunities within the existing space for
better spatial efficiency or arrangement.
• Assessing levels of disturbance including privacy and
noise issues.
• Calculating space shortfalls in terms of square footage.
• Surveys for department heads, individual employees and the
public were completed.
Summary of Input from Employees and Public
Public:
• City Hall: Half like aesthetics, half do not. Some services
could be easier to locate . Spaces are underutilized and
lobby is not very useful. Parking is difficult.
• Quinlan: Services are easy to locate .
• Senior Center: 40 % feel that services are difficult to find
or inconvenient. Parking is difficult to find.
Department Heads & Employees:
• More conference spaces needed at City Hall, Quinlan,
Sports Center and Senior Center.
• Permit counter needs to be moved upstairs.
• More acoustical privacy is needed.
• New employees are difficult to house properly due to
space deficiencies .
• Storage space is manageable except for IT.
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CC 11-05-2018 Study Session Item No. 2
Questions Asked to Public
1. Who are you?
2. How would you describe the functionality of the
building?
3. Did you have challenges entering or navigating the
facility?
4. Was your use of the facility anyway restricted?
5. What changes would you recommend being made to
the exterior or interior of the building?
6. Do you feel there are areas within the facility's public
space that is being underutilized?
City Hall
Quinlan
Community
Center
Sports Center
Senior Center
Service Center
Adrnin.
Building
25,000
28,000
16,000
16,300
7,100
Additional
Needed Area
(SF)
15,000
14,000
24,000
13,700
6,400
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: • !.
40,000 $60-65M
42,000 $25-30M
40,000 $45-50M
30,000 $20-25M
13,500 $15-20M
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CC 11-05-2018 Study Session Item No. 2
!'ear, Year2 Year 3 Year4 Years Year6-Replace Total
(FY19 (FYzo/ (FY21/ (FY22/ (FY23/ Yeano ment
/20) 21) 22) 23) 24) (FY24/ *(2019
25-dollars)
29/30)
City Hall .$3-68 $4-73 $5 .37 $13.78M or
$6oM s60-$65M
Quinlan CC .$.075 $5 .80 $.136 $.191 S5 .59M
s25M or $25-
S30M
Sports CenteJr .$1.30 $.066 $1.89 $.268 S3.20M or
S45M S45-S50M
Senior Center $.206 $.347 $419 $1.23 S1.8M or
$20M $20-2 M
Service .$443 $.041 $1 .91 $2.19 $3.93M or
Center S15M S15-S20MM
(Admin
Building)
Service .$413 .$11.2. $.091 · $11.7M or
Center s18M s18-$23M
(Sho s)
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J'ear1 Year2 Year3 Year4 Years Year6-Total
(FY19 (FYzo (FY21 (FY22/ (FY23 Year to
)20) /21) /22) 23) /24) (FY2.4/25
-29/30)
MontaVista, $1.65 $.091 $1.98 $.727 $4-44M
Blackber ry $_015 $.711 $.694 $4-58 $6M
Farm
(all
buildings)
McClellan $1.90 $.410 $1.81 $4 .12M
Ranch
(all
buildings}
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CC 11-05-2018 Study Session Item No. 2
Budget Estimate Over Next 10 Years --Year, Year2 Year3 Year4 Year5 Year Total
(FY19/2 (FY20 (FY21/2 (FY22/ (FY23/ 6 -
o) /21) 2) 23) 24) Year---,o--
(FY24/
25-
29/30)
Sum of $5.9o $4.73 $11.49 $i5.39 $2 .8 4 $1.69 $42.04-M
Primary
Buildings
Sum of $1.69 $2 .57 $3.77 $6.54 $9.94 $24.50M
Secondary
Buildings
TOTAL $5.91 $6.42 $14.06 $19.17 $9.38 $11 .63 $66.54M
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_ ...
Year1 Year2 Year3 Year4 Year5 Year 6 -Total
(FY19/ (FY20/ (FY21/ (FY22/ (FY23/ Yearto
20) 21) 22) 23) 24) (FY24/25
-29/30)
Sum of $5 .98 $.9 $2.03 $6.15 $7.29 $25.76 $48.iM
Primary
Buildings
II
Sum of all $5-49 $1.72 $1.14 $.34 $18 .83 $27.5M
Secondary
'Buildings
TOTAL $5 .98 $6.38 $3.75 $7.28 $7 .63 $44.56 $75.foM
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CC 11-05-2018 Study Session Item No. 2
Next Steps
• Citywide building condition assessment project
complete by end of the month
• Buildings recommended for expansion or replacement
will be evaluated early in FY19/20 budget process
• Buildings selected for expansion or replacement
will be budgeted in FYl 9/20 or later as directed.
• FY19/20 capital improv ement budget to include
requests for Year 1 citywide building maintenance as
funding is available
• Long term fiscal plan
Questions
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