CC Resolution No. 05-051
RESOLUTION NO. 05-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
APPROVING DESTRUCTION OF CERTAIN RECORDS
(CITY CLERK AND FINANCE)
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02-
037 establish rules and regulations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attorney
pursuant to Resolution Nos. 8894 and 02-037;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino authorizes destruction of the records specified in the schedule attached hereto.
PASSED AND ADOPTED at a special meeting of the City Council of the City of
Cupertino this 5th day of April 2005, by the following vote:
Vote
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
Kwok, Lowenthal, Sandoval, Wang
None
James
None
ATTEST:
¿nviøJ ,~-t{
City Clerk
Mayor, City of Cupertino
REGQIIDSINV.ENTQRY FOR MICl~X¡I'1UAJNGORDESTROC'1'10N
Departn!ent:City Clerk COntåc!:Kmi!ìerlySD!ÍthorGrace Schmid!
Pªge: lof I - File Nawe: ÇjtyClerkMarcb 2005
...... Resolution which ªuthorìzeddtslt\lctiön: 05-051 .....
No. (tóbe ùsed File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for microfiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed
card #) Number recent date) D = to be destroyed
~--~~- ,. -~ . ~ REQUIRED
D
D
D
D
D
November
5,1973
November
1968
1995-
2001
1997-
2002
6/21/89 to
4/1 0/90
Bid documents &
change orders
(Agreement and
Certificate of
Completion have
been microfilmed)
Bid documents
(Notice of
Completion have
been microfilmed)
Check requests
Purchase orders
Payrol
Memorial Park Phase 12,056
1- Munkdale
Construction
~~ -~~
Community Center 11,016.10
Buildings Joseph J.
Taylor
- ~ ~
- - -
- - -
--~ o.~__ ~~~__~ -=.'~~
-
-~
Page
Enter
M ~ to be microfilmed
D ~ to be destroyed
REQUIRED
Date ranges
(or most
recent date)
RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Department: City Cleric Contact: Kimberly Smith or Grace Schmidt
Page: I of I . File Name: Fine Arts March
Resolution which authorized desttuction: 0.5-051
File Number, Resolution, Subject, Application, Address or Location
Ordinance, Application Pennit (if any)
Number
name
File Name, Projec
or Developer
No. (to he used
for microfiche
card if)
992·
996
I
I
1999·
2002
1991
1992·
1994
1993·
1995
1998·
2001
1996
2001·
2002
1998·
2002
Grant Applications
Grant Applications
-
Opera in the Plaza
~,,-
Donation records
~ for Quinlan piano
Correspondence
.~~~
Correspondence
Agendas
Agendas
Distinguished Artist
nominations
Fine Arts
Commission
Fine Arts
Commission
Fine Arts
Commission
Fine Arts
Commission
Fine Arts
Commission
--
Fine Arts
Commission
Fine Arts
Commission
Fine Arts
Commission
Fine Arts
Commission
..="""""--
~-
......=-
~~
-
~
-
-
Page
REÇQRDSINVENTORYFOR MICROFI1..MíNG OR DESTRUCTION ....
DcpartmentCity Clerk ContaÇt<Killllïetl)'s~tb OL<3taêe Schn1idt
Page;] of 1- File N~;F~March2{)(}5 ...
. Resolutfun which autltori2led destïílction; 05-051
No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter
for mìcrofiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed
card #) Number recent date) D ~ to be destroyed
~~ -~- - ~- ~~~ -- ~ REQUIRED
-- -------
D
D
D
D
D
D
D
D
FY 1989-
90
FY 1989-
90
FY 1989-
90
FY 1989-
90
FY 1989-
90
FY 1989-
90
FY 1989-
90
FY 1989-
90
Minolta
Planetarium Vendor
#52262
Carl Mileff and
Assoc. Vendor
-..-
#52352
Miracle Auto
Painting Vendor
#52269
~~
---=-
Mission Engineer's
Inc. Vendor #52271
Joann B. Minnick
Vendor #52263
Mi1efI and
Book 2
Carl
Assoc.
Ace
~-
--
~~
-~-----'"
Miles Vendor
#52250
Minton's Lumber
Vendor #52260
Page
,
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'i\~ />
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.
City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3223
FAX: (408) 777-3366
CUPEIQ1NO
OFFICE OF THE CITY CLERK
MEMORANDUM
To:
Dave Knapp, City Manager; Carol Atwood, Director of Administrative Services; Therese Smith,
Director of Parks and Recreation; Steve Piasecki, Director of Community Development; Ralph
Qualls, Director of Public Works; Sandy Abe, HR Manager; Charles Kilian, City Attorney;
Kimberly Smith, City Clerk.
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
March 29, 2005
--------------------------------------------------------------------------------
--------------------------------------------------------------------------------
Listed on the attached sheets are records, which are in excess of two years old and can therefore be destroyed in
accordance with the City's records retention schedule. Please review the list and contact me if you believe any
of these files are of historical or administrative significance and should not be destroyed. If approved, a
resolution authorizing destruction will be on the council agenda for AprilS, 2005.
d~b;I1 J~05 CityA_~¿4
OBJECTION TO DESTRUCTION:
3. 0i. oS-
Date
/
~ a o~ ?-::L'I-05
Dir. of Administrative Services Date
·°5
Date
~.ÝYY--.
Dir. of Parks & Recreation
..3. z.q 05
Date
3~/or
Date
Dir. of Public Works
'.z:l.05 h~
Date HR"'M'anager
Encls: City Clerk, Fine Arts, Finance
Printed on Recycled Paper
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City Hall
10300 Torre Avenue
Cupertino. CA 95014-3255
Telephone: (408) 777-3223
FAX: (408) 777-3366
CUPEIQ1NO
OFFICE OF THE CITY CLERK
To:
Grace Schmidt
From:
Grace Schmidt, Deputy City Clerk
Subject:
RECORDS FOR DESTRUCTION
Date:
April 6, 2005
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I have attached Resolution No. 05-051, adopted AprilS, 2005. You may destroy the records listed in the
attachment. Please sign and date this memo and return it to me after the records are destroyed.
DESTROYED:
~\Jl-
'f-&~c')
Date
Printed on Recycled Paper