01-28-19 Searchable packetCITY OF CUPERTINO
AGENDA
CITY COUNCIL
5:00 PM
10300 Torre Avenue, City Hall Conference Room A
Monday, January 28, 2019
Non-televised Special Meeting (Commission Interviews)
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO
CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City
Council is hereby called for Monday, January 28, 2019, commencing at 5:00 p.m.
in City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California
95014. Said special meeting shall be for the purpose of conducting business on the
subject matters listed below under the heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the council on
any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases,
State law will prohibit the council from making any decisions with respect to a matter
not listed on the agenda.
COMMISSION INTERVIEWS
Page 1
1
January 28, 2019City Council AGENDA
1.Subject: Interview applicants for commission terms expiring on the Parks and
Recreation Commission, Planning Commission, and Library Commission
Recommended Action: Conduct interviews and make appointments to the Parks and
Recreation Commission, Planning Commission, and Library Commission; and select
alternates
A - Interview Schedule
B - Commission Diversity Resolution
C - Advisory Commissions Resolution
D - Parks & Recreation Questions
E - Parks & Rec Applications
F - Planning Questions
G - Planning Applications
H - Library Questions
I - Library Applications
J - Current Commission List
K - 2018 Commission Attendance Report
ADJOURNMENT
Page 2
2
January 28, 2019City Council AGENDA
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6;
litigation challenging a final decision of the City Council must be brought within 90
days after a decision is announced unless a shorter time is required by State or Federal
law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested
persons must file a petition for reconsideration within ten calendar days of the date the
City Clerk mails notice of the City’s decision. Reconsideration petitions must comply
with the requirements of Cupertino Municipal Code §2.08.096. Contact the City
Clerk’s office for more information or go to http://www.cupertino.org/index.aspx?
page=125 for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next City Council meeting who is visually or hearing impaired or has any
disability that needs special assistance should call the City Clerk's Office at
408-777-3223, 48 hours in advance of the Council meeting to arrange for assistance.
Upon request, in advance, by a person with a disability, City Council meeting agendas
and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format. Also upon request, in advance, an assistive
listening device can be made available for use during the meeting.
Any writings or documents provided to a majority of the Cupertino City Council after
publication of the packet will be made available for public inspection in the City
Clerk’s Office located at City Hall, 10300 Torre Avenue, during normal business hours
and in Council packet archives linked from the agenda/minutes page on the Cupertino
web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal
Code 2.08.100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
accessible to the public through the City’s website and kept in packet archives. You are
hereby admonished not to include any personal or private information in written
communications to the City that you do not wish to make public; doing so shall
constitute a waiver of any privacy rights you may have on the information provided to
the City.
Members of the public are entitled to address the City Council concerning any item
that is described in the notice or agenda for this meeting, before or during
Page 3
3
January 28, 2019City Council AGENDA
consideration of that item. If you wish to address the Council on any issue that is on
this agenda, please complete a speaker request card located in front of the Council,
and deliver it to the Clerk prior to discussion of the item. When you are called, proceed
to the podium and the Mayor will recognize you. If you wish to address the City
Council on any other item not on the agenda, you may do so by during the public
comment portion of the meeting following the same procedure described above. Please
limit your comments to three (3) minutes or less.
Page 4
4
COMMISSION INTERVIEW SCHEDULE rev 1/22/19
Time Name Candidates Other Choice Notes:
1 5:00 Meenakshi Biyani F, Incumbent
2 5:07 Carol Stanek F, Incumbent
3 5:14 Cathy Wang F
4 5:21 Rahul Vasanth Library (1st choice) M
5 5:28 Gopal Kumarappan Planning (2nd choice) M, Library incumbent
6 5:35 Geoffrey Paulsen Planning (1st choice) M, Planning incumbent
7 5:42 Catherine Moore Planning (1st choice) F
8 5:49 Xiangchen Xu Planning (1st choice) F
5:56 Vote for 2 full terms ending 1/30/23 and any alternates
6:03 20-Min Dinner Break
Time Name Candidates Other Choice Notes:
1 6:23 Geoffrey Paulsen Parks & Rec (2nd choice) M, Incumbent
2 6:30 Catherine Moore Parks & Rec (2nd choice) F
3 6:37 Xiangchen Xu Parks & Rec (2nd choice) F
4 6:44 Cielo Ulpindo Housing (2nd choice) F
5 6:51 Sanjiv Kapil Housing (2nd choice) M, Housing incumbent
6 6:58 Gary Wong M
7 7:05 Swapna Kelkar TICC (1st choice) F
8 7:12 Alan Young TICC (2nd choice) M
9 7:19 Mukesh Garg TICC (1st choice)M, TICC incumbent
10 7:26 Ian Oglesby M
11 7:33 Kenneth Ferguson Library (2nd choice)M
12 7:40 Vikram Saxena M
13 7:47 Pete Heller M, Bike Ped incumbent, video interview
14 7:54 John Zhao M, Housing incumbent
15 8:01 Michael Mar Housing (2nd choice) M
16 8:08 Andrew Chen Housing (2nd choice) M
17 8:15 Gopal Kumarappan Parks & Rec (1st choice) M, Library incumbent
18 8:22 R Wang M
19 8:29 Chandramohan Mathu TICC (1st choice) M
20 8:36 Simran Raheja Housing (1st choice) F
21 8:43 Kala Ramakrishnan Library (2nd choice) F
8:50
8:57 5-Min Break
Time Name Candidates Other Choice Notes:
1 9:02 Kala Ramakrishnan Planning (1st choice) F
2 9:09 Muni Madhdhipatla Bike Ped (1st choice) M
3 9:16 Naidu Bollineni TICC (1st choice) M
4 9:23 Lane Young M
5 9:30 Qin Pan F
6 9:37 Kenneth Ferguson Planning (1st choice)M
7 9:44 Ram Subramaniam M
8 9:51 Sonia Dhami Fine Arts (1st choice) F
9 9:58 Rahul Vasanth Parks & Rec (2nd choice) M
10 10:05 Parth Bharwad TICC (2nd choice) M
10:12 Vote for 2 full terms ending 1/30/23 and any alternates
Monday, January 28, 2019
Vote for 2 full terms ending 1/30/23 and 1 partial term ending 1/30/21 and any alternates
PARKS AND RECREATION COMMISSION
2 available seats (residency requirement for all five members)
PLANNING COMMISSION
3 available seats (2 full term and 1 partial term) (residency requirement for all five members)
LIBRARY COMMISSION
2 available seats (residency requirement three out of five members)
Page 1 of 2
5
COMMISSION INTERVIEW SCHEDULE rev 1/22/19
Time Name Candidates Other Choice Notes:
1 5:00 Ilango Ganga TICC (2nd choice) M
2 5:07 Erik Lindskog M, Incumbent
3 5:14 Sean Lyn M, Incumbent
4 5:21 Muni Madhdhipatla Library (2nd choice) M
5 5:28 Wil Fluewelling Housing (1st choice) M
6 5:35 Gerhard Eschelbeck M, Incumbent, video interview
5:42 Vote for 3 full terms ending 1/30/23 and any alternates
5:49 20-Min Dinner Break
Time Name Candidates Other Choice Notes:
1 6:09 Janki Chokshi F, Incumbent
2 6:16 Sudha Kasamsetty F
3 6:23 Sonia Dhami Library (2nd choice) F
4 6:30 Prabir Mohanty TICC (1st choice) M
6:37 Vote for 2 full terms ending 1/30/23 and any alternates
6:44 5-Min Break
Time Name Candidates Other Choice Notes:
1 6:49 Sanjiv Kapil Planning (2nd choice) M, Incumbent
2 6:56 Cielo Ulpindo Planning (1st choice) F
3 7:03 Wil Fluewelling Bike Ped (2nd choice) M
4 7:10 Michael Mar Planning (1st choice) M
5 7:17 Andrew Chen Planning (1st choice) M
6 7:24 Connie Cunningham F
7 7:31 Simran Raheja Planning (2nd choice) F
8 7:38 Lawrence Getman M
9 7:45 Siva Gandikota TICC (1st choice) M
7:52 Vote for 1 full term ending 1/30/23 and any alternates
7:59 5-Min Break
Time Name Candidates Other Choice Notes:
1 8:04 Siva Gandikota Housing (2nd choice) M
2 8:11 Mukesh Garg Planning (2nd choice)M, Incumbent
3 8:18 Naidu Bollineni Library (2nd choice) M
4 8:25 Swapna Kelkar Planning (2nd choice) F
5 8:32 Alan Young Planning (1st choice) M
6 8:39 Prabir Mohanty Fine Arts (2nd choice) M
7 8:46 Parth Bharwad Library (1st choice) M
8 8:53 Ilango Ganga Bike Ped (1st choice) M
9 9:00 Chandramohan Mathu Planning (2nd choice) M
10 9:07 Joe Pereira M
Vote for 3 full terms ending 1/30/23 and any alternates
3 available seats (residency requirement for all five members)
BICYCLE PEDESTRIAN COMMISSION
FINE ARTS COMMISSION
2 available seats (residency requirement for three out of five members)
3 available seats (residency requirement for all five members)
TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION
1 available seat (residency requirement for three out of five members
HOUSING COMMISSION
Tuesday, January 29, 2019
Page 2 of 2
6
RESOLUTION NO. 03-203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY
(ADVISORY COMMISSONS AND COMMITTEES)
WHEREAS, the City intends to provide efficient, effective and equitable governmental
services to all of Cupertino, and
WHEREAS, respect for all cultures, and other demographic differences is the foundation
of Cupertino’s future, and
WHEREAS Cupertino’s residents are its most important resource, their cultural and
economic diversity provides the living fabric that binds Cupertino together, and
WHEREAS, the involvement and commitment of the entire Cupertino community
produces a better quality of life with residents and city government working in partnership, and
WHEREAS, it is vital in maintaining a high performing, productive city government in
which each resident and each city employee is valued for his or her unique gifts and talents, that
the city capitalize on the innovation inherent within the community and within city government,
and
WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age
and other important demographic differences within the City and that valuing each diversity is
fundamental in the way the City provides services to its residents, and
WHEREAS, the City believes that diverse city commissions and committees provide
advantages offered by a variety of diverse perspectives and in increasing the City’s ability to
serve its diverse population.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
I. Commissions and Committees
A. To foster comprehensive representation within advisory commissions and
committees, it would be advantageous for new members to represent the
community by such factors as culture, gender, age, and location of residency
within the city.
B. In the conduct of their business, commission and committee members shall
pursue the benefit of a variety of perspectives in making decisions.
C. Commissions and committees increase the city’s potential, effectiveness and
creativity as an organization by offering a wide range of approaches and
perspectives to addressing issues and solving problems.
7
Resolution No. 03-203
2
II. Other means of communicating this policy to the general public
The City of Cupertino’s embracing of diversity will also be communicated and
reflected through such means as festivals and events, recreation and education
programs, public art, city publications and media programming.
III. Dissemination and enforcement of this policy
This policy shall be incorporated into the following:
1) All notices seeking commission and committee applications;
2) Shall be adopted by the City Manager as an administrative procedure,
who shall be responsible for the implementation of this policy. From
time to time, the City Manager will report the status of such
implementation to the City Council;
3) Shall be posted at both the City Clerk’s Office and at the City’s
Department of Human Resources.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 3rd day of November 2003, by the following vote:
Vote Members of the City Council
AYES: Chang, James, Lowenthal, Kwok, Sandoval
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
/s/ Kimberly Smith /s/ Michael Chang
______________________ _______________________
City Clerk Mayor, City of Cupertino
8
RESOLUTION NO. 16-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 10-048 AND AMENDING THE
RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT,
ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY ADVISORY
BODIES TO ADD DESIGNATED ALTERNATES TO THE INTERVIEWS AND
APPOINTMENTS PROCESS
WHEREAS, the City of Cupertino wishes to establish uniform terms and
conditions of office for advisory commissions; and
WHEREAS, there are within the City of Cupertino many citizens with talent,
expertise and experience who wish to serve the community; and
WHEREAS, the City Council believes it is important to provide these citizens
the opportunity to contribute to their community;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino rescinds Resolution No. 10-048 and establishes the following rules
governing recruitment, appointment and reappointment to City of Cupertino
Advisory bodies.
A. RECRUITMENT
1. Two months before regular terms expire, or immediately following
receipt of a resignation, the City Clerk distributes the vacancy notice as
follows:
• The Cupertino Scene
• The Cupertino Courier
• The World Journal
• The Cupertino City Channel
• City Hall bulletin board
• The City Clerk’s Office
• The Cupertino Library
• The Cupertino Chamber of Commerce
• Cupertino City Web site
• Other organizations as appropriate with respect to the openings
• All persons with applications on file for that particular commission
9
Resolution No. 16-137
Page 2
2. Two months before regular terms expire, the City Clerk’s Office also
mails the vacancy notice to the following individuals:
• Students and graduates of Cupertino Emergency Response
Training
• Students or graduates of Leadership Cupertino
• Neighborhood Block Leaders
• Individuals who have signed up for notification at the Cupertino
Town Hall meetings.
3. All vacancy notices and posting shall be done in accordance with the
provisions of the Maddy Act, California Government Code 54970.
Specifically, vacancy notices shall be posted for a minimum of 10 days.
4. Applications will be retained for a maximum of one year after Council
review. After that time, applicants shall submit a new application if
they wish to remain on the list for consideration.
5. Those persons with applications on file within one year of Council
review are advised of the vacancy by the City Clerk and may activate
that application. Upon receipt of the vacancy notice, the applicant
must contact the City Clerk’s Office and ask that the application be
reactivated.
6. An applicant may file for a maximum of two commissions at any one
application period.
7. A member of an advisory body, having completed two consecutive
terms, must wait two years after the term would have normally ended
before being eligible to apply for the same commission or committee.
8. Application forms will be available in the City Clerk’s Office and will
be mailed upon request with information about the opening(s).
Application forms will also be available on the City’s Web site.
9. No application shall be accepted after the deadline.
10. When the final deadline has passed, the City Clerk’s Office will mail
applicants the date, time and location of the interviews along with
sample questions to consider.
10
Resolution No. 16-137
Page 3
11. The City Clerk’s Office will copy the applicants’ written material for
Council members. The written material will also be available for
public review in the City Clerk’s Office.
12. An applicant who is unable to attend the interview may submit a 5-
minute video presentation in advance of the interview meeting. The
tape will be reviewed at the meeting. The video will be made by City
staff at the applicant’s request upon the approval of the City Clerk.
The City will fund these costs.
B. INTERVIEWS AND APPOINTMENTS
1. When Council meets to conduct interviews, it is a public meeting
subject to the Brown Act and therefore open to the public. The
candidates will be asked by the City Clerk (either in person or by
written instructions left in the waiting area) to remain seated in the
waiting area until they are called in for the interview. Candidates will
also be asked to return to the waiting area until the announcement of
the vote, or to go home and contact the City Clerk’s Office the next day
regarding the results. However, all applicants and members of the
public have the option of remaining in the room for any or all of the
meeting.
2. The order in which interviews are scheduled to take place will be
determined by a drawing of names. The City Clerk will do this in
advance.
3. Interviews are informal and usually last 5-8 minutes. Council
members are looking for:
• Familiarity with the subject
• Decision-making ability
• Commitment to the position for which they have applied
4. Appointments will be made following a vote in public. Ballots will be
distributed, and Council members will vote and sign the ballots. The
City Clerk will announce the votes.
11
Resolution No. 16-137
Page 4
5. The City Council may appoint alternates to serve on boards,
commissions and committees in the event of a vacancy. Such
alternates may attend and participate in meetings of the board,
commission, or committee but shall not vote in such meetings
until such time as a vacancy has occurred and the alternate has filled
such vacancy. If the City Council appoints more than one alternate
for a particular board, commission or committee, the City Council
shall designate the alternates as first alternate, second alternate
and so on such that immediately upon a vacancy occurring in a
board, commission, or committee, the first alternate shall fill such
vacancy without the need for further City Council action.
C. UNSCHEDULED VACANCIES AND ATTENDANCE
1. If a vacancy occurs for an unexpired term and interviews for
appointment to that advisory body have been conducted within the
previous ninety days, the unexpired term may be filled from those
applications following the required posting of the vacancy.
2. The notice of unscheduled vacancy shall be posted no earlier than 20
days before nor later than 20 days after the vacancy occurs, and at least
10 working days before appointment. The notice of unscheduled
vacancy must be posted in the Office of the City Clerk, at the City Hall
bulletin board, at the Cupertino Library, and in other places
designated by the City Clerk.
3. A member shall be considered removed from an advisory body under
the following conditions.
• A member misses more than three consecutive meetings
• A member misses more than 25% of the advisory body’s meetings
in a calendar year
4. It is the responsibility of the advisory body’s staff liaison to notify the
City Clerk of a member’s attendance record to allow sufficient time to
send a warning notice if the member has missed three consecutive
meetings or 25% of the meetings, and to send a termination notice if
the member has missed more three consecutive meetings or more than
25% of the meetings in a calendar year.
12
Resolution No. 16-137
Page 5
5. A member who has been removed from an advisory body for
inadequate attendance may request a waiver of this provision by
submitting a letter to the City Council setting forth the reason for the
absences and confirming future availability.
D. GENERAL PROVISIONS
1. Term limit restrictions listed in this resolution do not apply to
temporary appointments for unexpired terms.
2. All provisions of this resolution shall apply unless otherwise decided
by the City Council on a case-by-case basis.
3. In the event that any provision of this resolution conflicts with the
provisions of any other ordinance or resolution governing a particular
advisory body, the provisions governing that advisory body shall
prevail.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 20th day of December, 2016, by the following vote:
Vote Members of the City Council
AYES: Vaidhyanathan, Chang, Scharf, Sinks
NOES: None
ABSENT: Paul
ABSTAIN: None
ATTEST: APPROVED:
/s/ Grace Schmidt /s/ Savita Vaidhyanathan
_________________________ ___________________________
Grace Schmidt, City Clerk Savita Vaidhyanathan, Mayor,
City of Cupertino
13
QUESTIONS FOR PARKS AND RECREATION COMMISSION
APPLICANTS
1. Have you attended a meeting of the Parks and Recreation
Commission in the last three months?
2. Why do you want to be a Parks and Recreation Commissioner?
3. The Parks and Recreation Commission is advisory to the City
Council on matters pertaining to Parks and Recreation. The
Commission often takes public comment and considers the input in
formulating recommendations to the Council. Have you ever served
in a similar capacity? If so, what is the most important lesson you
learned from the experience?
4. Based upon your knowledge of the Cupertino parks system, which
facility do you feel is most under utilized or which type of recreation
facility do you feel is lacking in the community?
5. What is your philosophy regarding government’s role in providing
and maintaining parks, open space and recreation facilities and
programs?
6. If you could accomplish one thing next year on this commission,
what would it be?
The Parks and Recreation Commission is subject to the Political
Reform Act and members are required to submit Statements of
Economic Interest upon appointment and annually thereafter.
14
Applications are available in the City Clerk’s Office 408-777-3223.
15
QUESTIONS FOR PLANNING COMMISSION APPLICANTS
1. What is your vision for Cupertino over the next ten years?
2. Where and what type of growth should be encouraged? Discouraged?
3. What portions of the General Plan do you strongly support?
4. What are your views on affordable housing? Where should it be and
what sacrifices should be made?
5. How do you view the role of the Planning Commission? If the
Council sets a policy that you do not agree with, would you support
it?
6. Please describe your understanding of the planning function in local
government.
7. Should the planning process in Cupertino be proactive? That is,
establish policy based on public objectives or be reactive and merely
accommodate present and future economic trends with the least
disruption to private objectives?
8. Planning Commission decisions rarely involve a black and white
issue. There are several shades of gray in making land use decisions.
Would you be willing to suppress your personal land use philosophy
and design preferences in order to reach consensus, or would you
prefer to press on with your personal convictions because compromise
may result in mediocrity?
9. Please describe, as concisely as possible, your basic philosophical
position regarding past, present and future growth within the City of
Cupertino.
16
10. Describe your plan reading skills.
11. If you could accomplish one thing next year on this commission, what
would it be?
The Planning Commission is subject to the Political Reform Act and
members are required to submit Statements of Economic Interest upon
appointment and annually thereafter.
17
Applications are available in the City Clerk’s Office 408-777-3223.
18
QUESTIONS FOR LIBRARY COMMISSION APPLICANTS
1. How do you and/or your family use the services provided by the
Cupertino Library?
2. Have you attended any Library Commission or other City meetings
during the past year?
3. What qualities do you possess which make you the right candidate
for this commission?
4. What do you see as the role of the library in Cupertino -- how would
you improve or change the current operation?
5. What new ideas or creative approaches for improving library
services in Cupertino can you bring to the commission?
6. What is your vision for the library over the next ten years?
7. If you could accomplish one thing next year on this commission,
what would it be?
The Library Commission is subject to the Political Reform Act and
members are required to submit Statements of Economic Interest upon
appointment and annually thereafter.
19
Applications are available in the City Clerk’s Office 408-777-3223.
20
CURRENT COMMISSION LIST
BICYCLE PEDESTRIAN COMMISSION
Jennifer Shearin, Chair First term ending 1/30/21
Gerhard Eschelbeck, Vice Chair First term ending 1/30/19
Erik Lindskog First term ending 1/30/19
Pete Heller Second term ending 1/30/21
Sean Lyn First term ending 1/30/19
FINE ARTS COMMISSION
Michael Sanchez, Chair Second term ending 1/30/19
Rajeswari Mahalingam, Vice Chair Second term ending 1/30/21
Ran Wu First term ending 1/30/21 (partial term, counts as full)
Diana Matley Second term ending 1/30/22
Janki Chokshi First term ending 1/30/19
HOUSING COMMISSION
Sue Bose, Chair First term ending 1/30/20 (Business Representative)
John Zhao, Vice Chair First term ending 1/30/21
Nina Daruwalla Full term ending 1/30/20
Poonam Goyal First term ending 1/30/22 (Financial Representative)
Sanjiv Kapil First term ending 1/30/19
LIBRARY COMMISSION
Christie Wang, Chair First term ending 1/30/21
Liana Crabtree, Vice Chair First term ending 1/30/21
Amanda Wo First term ending 1/30/21
Gopal Kumarappan First term ending 1/30/19
Rose Grymes Second term ending 1/30/19
PARKS AND RECREATION COMMISSION
Neesha Tambe, Chair Second term ending 1/30/22
Meenakshi Biyani, Vice Chair Partial term ending 1/30/19 (does not count as first)
Carol Stanek First term ending 1/30/19
Helene Davis First term ending 1/30/20
Judy Wilson Second term ending 1/30/20
PLANNING COMMISSION
Geoffrey Paulsen, Chair First term ending 1/30/19
Alan Takahashi, Vice Chair Second term ending 1/30/21
David Fung First term ending 1/30/21
Don Sun Second term ending 1/30/19
Vacant Partial term ending 1/30/21 (does not count as first)
Arnold de Leon, Chair First term ending 1/30/20
Mukesh Garg Partial term ending 1/30/19 (does not count as first)
Rajaram Soundararajam First term ending 1/30/20
Vacant Partial term ending 1/30/19 (does not count as first)
Vacant Partial term ending 1/30/19 (does not count as first)
TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION
21
CURRENT COMMISSION LIST
AUDIT COMMITTEE
Eno Schmidt, Chair Second term ending 1/30/21
James Luther First term ending 1/30/20
Mingming (Daisy) Liang Partial term ending 1/30/20
PUBLIC SAFETY COMMISSION
Robert McCoy, Chair Second term ending 1/30/20
Neha Sahai, Vice Chair First term ending 1/30/20
Andy Huang Second term ending 1/30/20
Hymanand Nellore First term ending 1/30/22
Yvonne Chao First term ending 1/30/22
SUSTAINABILITY COMMISSION
Meera Ramanathan, Chair First term ending 1/30/20
Anna Weber, Vice Chair First term ending 1/30/20 (Educational Representative)
Angela Chen Second term ending 1/30/22
Gary Latshaw Second term ending 1/30/22
Vignesh Swaminathan First term ending 1/30/20 (Business Representative)
TEEN COMMISSION
Emily Chan
Juliet Shearin
Madhavan Krishnan
Sarah Tan
Vanitha Vemula
Varsha Subramanyam
Kelly Tung
Krithika Venkatasubramanian
Tanvi Khot
Term ending August 31, 2019
Term ending August 31, 2020
NO VACANCIES
22
sp = special meeting (does not count towards regular attendance)Audit CommitteeJan Feb spMar Apr May Jun Jul Aug SepOct spNov Dec sp Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Darcy PaulP P X P X X P X X P X P040%Eno SchmidtPPXPXX P XXPX P040%Mark ZavislakA1 P X A2 **24 50%Daisy LiangA1 X P040%James LutherP P X P X X A1 X X P X A224 50%Barry ChangP P X P X X A1 X X P X P14 25%Meet quarterly on the 3rd Tuesday of the selected month at 4:00 p.m. Conf. Rm. A. Staff Liaison is Zach Korach(A1) Zavislak warning letter 1/24/18, ** Zavislak terminated 4/11/18, (A1) Luther warning letter 7/19/18Bicycle Pedestrian CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov spDec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Erik LindskogA1 X A2 P P X P P P P P P212 17%Jennifer Shearin PXPPPX P P PPP P012 0%Pete HellerA1 X P A2 P X P P A3 P P P312 25%Sean LynP X P A1 P X P P P A2 P P212 17%Gerhard Eschelbeck P X P P P X P P A1 P P P112 8%Meets the 3rd Wednesday of the month at 7:00 pm in Conf. Rm. C. Staff Liaison is David Stillman.(A3) Heller warning letter 9/20/18Fine Arts CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct spNov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Diana MatleyPXPXXP X X XPX P060%Janki ChoksiP X P X X P X X X P X P060%Michael SanchezP X P X X P X X X P X P060%Rajeswari Mahalingam P X P X X P X X X P X P060%Ran Wu* X X P X X X P X P060%Wenjia ChenA1 X ** X16 17%Sue Levine* X P X X **060%Meet 4th Monday of odd‐numbered months. 7:00 pm Conf Rm. C. Staff Liaison is Catarina Kidd.*Levine appointed in 1/22/18, Wu appointed 3/26/18, ** Chen resigned 3/26/18, Levine resigned 6/7/182018 COMMISSION ATTENDANCE REPORT23
sp = special meeting (does not count towards regular attendance)2018 COMMISSION ATTENDANCE REPORTHousing CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Sanjiv KapilX A1 X P X P X P P X X P112 8%Poonam Goyal* P X P X A1 X P P X X A2212 17%Sue BoseX P X P X P X A1 A2 X X P212 17%Nina DaruwallaX P X A1 X P X P P X X P112 8%John ZhaoX P X P X P X A1 P X X P112 8%Meet 2nd Thursday 9:00 am Conf. Rm. C. Staff Liaison is Kerri Huesler*Goyal appointed 1/22/18Library CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecspTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Christie WangP P A1 A2 X P X P P P P P212 17%Jia WoPPPPXP X P PPP P012 0%Gopal Kumarappan P A1 P P X P X P P P P P112 8%Liana CrabtreeP P P P X P X P P P P P012 0%Rose Grymes‐Friedland A1 P A2 A3 X P X P P P P X312 25%Meets 2nd Wednesday (staff at odd numbered months only) 7:00 pm Meeting Rm. 100. Staff Liaison is Jeff Milkes(A3) Grymes‐Friedland warning letter 4/23/18Parks & Rec CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct spNovspDecsp Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Carol StanekP P P P P A1 X P P P P P112 8%Meenakshi Biyani PPPPPPX PPPPP012 0%Helene DavisP P A1 P P P X P P A2 P P212 17%Judy WilsonP P A1 P P P X P P P P P112 8%Neesha TambeP P P P P P X P P P P P012 0%Meet 1st Thursday 7:00 pm Community Hall. Staff Liaison is Jeff Milkes24
sp = special meeting (does not count towards regular attendance)2018 COMMISSION ATTENDANCE REPORTPublic Safety CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Andy HuangPPPPPPP PPPA1P112 8%Hymanand NelloreP P P A1 P A2 A3 P P P P P312 25%Neha SahaiP P P A1 Late Late A2 A3 P P Late P312 25%Rob McCoyPPPPPPP PPPPP012 0%Yvonne Chao* P P P P P P P P P A1 P012 0%Meets 2nd Thursday of the month at 6:00 pm in Conf. Rm. A. Staff Liaison is Captain Rich Urena*Chao appointed 1/22/18, (A3) Nellore warning letter 7/19/18, Sahai warning letter 8/10/18 Sustainability CommissionJan spFeb spMar Apr spMay spJun Jul spAug spSep Oct spNov spDec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Anna WeberP P P X P P P X P P P X040%Angela ChenP P P X SA1 P P X P SA2 SA3 X040%Gary LatshawP P P X P P P X P P P X040%Meera Ramanathan P P P X P P P X P P P X040%Vignesh SwaminathanP SA1 P X P P SA2 X P P P X040%Meets quarterly at 4 p.m. on the 3rd Thursday of the month, every 3 months Conf. Rm. A. Staff liaison is Misty MersichTICCJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Arnold de LeonA1 P P P P P X P P P P P 1 12 8%Keita BroadwaterP A1 A2 A3 P P X P P P A4 ** 4 12 33%Rajaram Soundararajan P X P P A1 A2 X P P P P P 2 12 17%Mukesh GargP X A1 P P P X P P P P P 0 12 0%Vaishali Deshpande A1 A2 P P P P X P P A3 A4 ** 4 12 33%Meets 1st Wednesday of month 7:00 pm Conf. Rm. A. Staff Liaison is Bill Mitchell**Broadwater terminated 11/16/18, Deshpande terminated 11/16/1825
Planning CommissionJan Jan Feb Feb Mar Mar Apr Apr Ma Ma Ju Ju Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Jerry LiuXA1PXXPPXPXXXXPPXXXXXXP**123 4%David FungXPPXXPPXPXXXXPPXXXXXXPXX023 0%Paulsen, GeoffreyXPPXXPPXPXXXXPPXXXXXXPXX023 0%Sun, DonXPPXXPPXPXXXXPPXXXXXXPXX023 0%Takahashi, AlanXA1PXXA2PXPXXXXPP XXXXXX PXX223 9%Meet twice monthly, 2nd & 4th Tuesday, 6:45 p.m., Community Hall Council Chamber. Staff Liaison is Benjiman Fu.sp = special meeting (does not count towards regular attendance)** Liu resigned 12/10/182018 COMMISSION ATTENDANCE REPORTsp = special meeting (does not count towards regular attendance)26
Teen CommissionPlease enter your attendance directly into this log or email cityclerk@cupertino.orgCommission attendance requirements were established by Council resolution. A commissioner shall be considered removed from an advisorybody under the following conditions: 1. The commissioner misses more than 25% of the scheduled meetings in a calendar year2. The commissioner misses more than 3 scheduled consecutive meetingsIt is the staff liaison’s responsibility to notify the City Clerk promptly so a written warning can be issued before either of these events occur, or a termination notice if necessary. Please note, there are no exceptions, and there are no “excused absences.”Please update your commission’s attendance roster immediately after each meeting, or at the end of each month, whichever comes first. SAMPLE ATTENDANCE REPORTA = absence for a special meeting and does not count toward regular meeting absence percentageA1 = first absence, A2 = second absence, A3 = third absence, A4 = fourth absenceNQ =no quorum (also note commissioners absent and present: i.e. NQA1, NQP)P =presentsp =special meetingT1 = first tardy, T2 = second tardy, T3 = third tardy, T4 = fourth T5X =no meeting scheduled or meeting cancelled in advanceCommission NameJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Austin, AnnP A1 P A2 A3* P P X P312 25%Brown, Brad P P P P P P P X P012 0%Cooper, Carol P P P P P P P X P012 0%Denton, DennisP P A1 P P P P X P112 8%Evans, Eric * P P P P P P X P012 0%*Clerk was asked to send warning letter to Ann Austin on May 23*Eric Evans was appointed to the commission in FebruaryThis sample was filled out as of the end of September, and represents a group that meets 12 times a year. Ann Austin was absent 3 times, andthen the liaison notified the Clerk to issue a warning letter.27