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Current Work ProgramWireless Master Plan Update the City's wireless policies and The City will initiate a Request for Request proposals from interested Scheduled November 2018 Chad Public Works/I I goals to ensure a comprehensive buildout Proposals in Winter 2018. consultants. Mosley/Bill of facilities. Mitchell Water System Asset Management Plan 1) Quantify system condition and projected Agreement with consultant executed with Coordinate with SJWC and consultant an In Progress August 2018 Roger Lee Public Works (AMP) / Valuation needs / costs to sustain industry standard; completed work product due in August AMP that is mutually beneficial to both and 2) Value system to determine 201& parties. appropriate lease rate or sale price after 2022. Municipal Water System Ensure lessee (San Jose Water Co.) is SJWC investment in system has increased. Continue negotiations. In Progress December 2018 Timm Public Works maintaining and operating system to Negotiations ongoing to define capital Borden/Roger industry standard. investments throu h 2022. Lee Emergency Services Continuity of Complete plan to resume operations of the Previous plan was written in 2004. That Emergency Services Coordinator will In Progress September 2019 Clare Recreation & Government Plan City after a major emergency, plan will be evaluated and a new plan will research and coordinate with Santa Clara Francavilla Community be developed. County and other partners to write a plan Services for City Council review and adoption. Wireless Upgrade - Public Space Build wireless "hot spots" at various public Determining best location and associated Seismic modeling of selected "hot -spot" In Progress FY2018/FY19 Bill Mitchell Innovation & locations Min Cupertino solution(s). locations. Budget allocation for Technology FY18/FY19 5G Smart City Public Private Partnership Provide 5G technology roll-out with Small Initial Meetings with Verizon Recieve draft agreement from Verizon In Progress December 2019 Chad Public Works/IT Agreement with Verizon Cell Antennas to allow faster connections Mosley/Bill and lower latency to support the Internet of Mitchell ,Things. i I?lll�M Er�gagemerlt a11d Transparency Pro ectTitle ";Pro ., j .,..... �, ,, 0a -;, active'. Pra ress to Date Christine Hanel Recreation & ,1 Expand Therapeutic Recreation Programs Create a task force within the department to In Progress June 2019 i create strategy and begin coordinating Community Services opportunities. Explore Consolidation of Senior Citizen, Library, Per Council request, explore the possibility Proposed TBD Jaqui Guzman CMO/ and Safety issues into Parks & of consolidating senior, safety, and library Jeff Milkes Recreation & Recreation Commission issues into the Parks & Recreation Community Services Commission. Currently,. the Recreation and Community Services Department oversees a Senior Citizen Advisory Council based out of the Senior Center, manages general code enforcement and emergency services; and liaisons with the Library on services provided to our community. I heart Cupertino - Teen Design Challenge Build a sense of community by launching a Project team is developing project charter Request buy -in from local schools and Scheduled TBD Jaqui Guzman CMO/ j Cupertino swag store with an fun youth businesses Colleen Letire Recreation & design project Danny Mestizo Community Services Volunteer Fair Promote a sense of community and good The volunteer fair has been scheduled for Outreach plans are being developed Scheduled May 2018 Colleen Lettire CMO will in Cupertino by encouraging May 5th at Civic Center Plaza volunteerism Economic Development Website Streamline city web content for new Valuable content and links on existing site. Will continue to assess the needs of In Progress 2018 Angela Tsui Community businesses. Develop an integrated approach for outreach and marketing to businesses and add helpful resources. Work with the City's Public Development brokers, business owners, and others as a Affairs/Communicationsteam to redesign- center for innovation and the heart of Silicon the Economic Development webpages Valley. : within the Citywide website enhancement I Citywide Branding Strategy Train staff on City branding standards, Branding standards have been developed Work with consultant to develop secondary In Progress February 2018 Brian Babcock CMO j - create secondary logos, and a City tag line and training for staff is scheduled logos Citywide Community Engagement Develop strategies for better engaging with the public on City issues and provide staff Four staff members participated in ILG's. TIERS community engagement training. Pilot TIERS strategy for Junipero Sierra Trail feasibility study. Pilot Open Town Hall. In Progress December 2018 Jaqui Guzman Brian Babcock CMO/Innovation & Technology/Public with tools and training City has also contracted with Open Town Bill Mitchell Works. Hall (formerly known as Peak Democracy) Jennifer Chiu and training for staff has been scheduled. j' I tJ 0 1 ra �MOOREI. , 4 `� z ^ `2 F ^, t , 4 , \ , 1aS \\ ?� (�� F' •`Y � t 3 `C � V Y -,•au s , :,. g.,, u r . ..,.. 5 i , „ s:.....,., rs,, e�. @ �a �... �. �v{n r ?,..''Us .,.� *�,rz } l : ,.°\ s `* a v, } ..: , i.. ^ A2x., , � ,?,a.� .,.,, : x N o.: x.:. ::. F, C����#ry . �t=.-� t,. a: fii� o- hie11 :-c ;:,,� �.2s>4� � da. ,e � i r , .,. Fi �h°.A�i�A t. v .,`+'ur•. A\ 15�v�'�.}.%i.};3�Y}�".,.t, } *. . . 2 Fr }u s . 2� v,. i.`v . a\1.'`..fi,. Ser'S�`,1. hil�i:1��1. ,1.:,�£,h?�iv,��,Aa. a r �...' a'��,A�,�s:1',''�..n;i�it`v� r•,l \ t \ •�� z�r.�r}, Vv1i �L�}r„r 'c £ . : l . ? Y¢�3,i „�Sg\ � `Ji'i�`r.,,. .,v, ,{ >A t Zr,.,,att .,x,,,, r„•,. BMR linkage fees update Consider increasing linkage fees for To begin in Summer 2018 after requested Prepare nexus study In Progress Winter 2018-19 Erick Serrano Community residential and non-residential projects to funding for nexus study is authorized as Development Provide funding for BMR affordable units part of FY 2018-19 budget Employer -based revenue measures Explore employer -based revenue measures Proposed TBD David Brandt CMO to address issues such as traffic congestion Explore storm water ballotinitiative with Explore feasibility and potential steps to Mayor sent support letterfor SB 231 Explore feasibility of an election in In Progress December 2019 Cheri Donnelly Public Works grassroots group(s) with input from conduct property owner mail -in election for (enacted 10/17) relaxing legal restrictions Cupertino. Solicit input from Sustainability Sustainability Commission. authorization to adjust stormwater fees from on storm water fees. Staff have discussed Commission and local grassroots groups. 1992 level to current. steps taken by Palo Alto to achieve a Discuss topic with Sustainability Note: General Fund subsidizes Cupertino successful election outcome. Commission before July 2018; conduct Stormwater Program to meet legal outreach and focus groups by July 2019. obligations, fund pollution prevention Develop plan for potential property owner programs, and provide robust mail -in election by December 2019. environmental education and outreach to residents, businesses, and Cupertino School District. Consider policies and related Code and EDSP adopted by City Council in late 2016. Identified several policies for forward- In Progress End of 2018-19 Angela Tsui Community Specific Plan amendments to implement Hired consultant to work on implementation looking economic development including:1. Development policies in the Economic Development of key objectives including: Identified Consider allowing incubator/co-working Strategic Plan. several policies for forward-looking uses to replace retail on sites that have economic development including: 1. underperforming retail and meet specific Consider allowing incubator/co-working criteria. 2. Consider creating office uses to replace underperforming retail, as allocation in the General Plan specifically well as consider creating office allocation in for mid-to-small size companies. 3. Identify the General Plan specifically for mid -to- and develop regulations for an small size companies. 2. Create a policy to Innovation/Arts district in the City. 4. Create allow mobile uses (including food trucks) in a policy to allow mobile uses (including food the City. 3. Identify and develop regulations trucks) in the City. This could include for an Innovation/Arts district in the City. identifying areas where such uses could be allowed. Incubator/co-working space is currently defined as smaller work space for a range of creative industries, and unlike in a typical office, those in incubator/co- working spaces are usually not employed by the same organization. The space would include, but not be limited to, smaller business spaces with shared resources, such as conference and meeting rooms, reception services, kitchen and/or food services, and other shared amenities. Bring draft ordinances to City Council in Winter 2018 for Item 1: Conversion of underperforming retail space to incubator/accelerator/co-working space ” and Item 2: Mobile vendors. Schedule a Council Study Session in Spring 2019 to discuss Item 3: Innovation District Vision Sustainable calpers funding strategy Identify a long term funding strategy to fund Strategies: a) Establish a 115 Trust and Presentation to Council as part of Mid. Year In Progress June 2018 Kristina Alfaro Administrative rising costs related to retirement. Goal of 80 funding strategy; b) 20 year amortization; c) Budget (March 6) and present to Fiscal Services 100% funded in the next 20 years. 6% discount rate; d) Long Term staffing Strategic in Late March/Early April Cost of costs projections including negotiated strategy to Council as pa t of Proposed increase using Govinvest Budget Hearin : Incentives to build Accessory Dwelling Units (ADUs) Provide incentives to build ADUs (which roject will begin in Fall 2018 and is The Council asked staff to add th7wor In Progress 2018 Glen Martire, Piu Community provide affordable housing opportunities) by the work program in late 2017.pected to be completed by early 2019. Ghosh Development reviewing ordinance and reducing fees _ Update the Municipal Code to Provide Parking Incentives for The Planning Commission requested these o begin after Council authorizes it in the Proposed TBD Piu Ghosh Community Electric Vehicles and Encourage Outdoor Seating in items to be added to the work program to kprogram Development Restaurants', provide incentives for green infrastructure and enhance pedestrian -oriented character of developments Public Art in Developments Review and consider amending the The FAC requested that this project be FAC reviewed on June 18, 2018, Completed August 21, 2018 Catarina Kidd Community $100,000 maximum for Public Art in added to the upcoming work program in recommending raising the percentage of art Development Developments. 2016. Council authorized this in 2017, to 1% with no cap; City Council introduced July 3, 2018 and enacted August 21, 2018. ` Lawn Buster Drought Tolerant Planting Pilot Develop a program that allows residents to Research has begun to evaluate best Collect data and research similar programs Proposed June 2019 Misty Mersich CMO easily elect water -wise turf conversion, options for a city-wide pilot including pre-set landscapeplans, pre - approved contractors, and fixed prices Healthy Cities Initiative Revise smoking (including vaping) and Proposed December 2018 Jaqui Guzman CMO water access policies and regulations to meet HCI standards Shuttle Bus Service Study Study the feasibility of an east -west shuttle Online survey has been completed. Vallco Development Agreement requires a Proposed TBD Chris Corrao Public Works bus service that connects to Caltrain. Also pilot Shuttle Bus: Program, so work with look at possible shuttle programs to service developer on implementation plan. schools. Penalties for Violation of Conditions of Approval Consider increasing maximum penalty of Requested byCouncilmember. Issue will be reviewed with related In Progress TBD Phillip Willkomm, Community $100Kfor violations of conditions of municipal code updates. Piu Ghosh Development ( approval. Teen Stress: Work with the Teen Commission and Cupertino 95014 has agreed to study the Scheduled TBD Colleen Lettire CMO/Recreation Cupertino 95014 on events that address issue of teen stress in Cupertino and Danny Mestizo teen stress in Cupertino propose an event to highlight the problem and potential solutions Short Term Rentals Develop a regulatory program to regulate Study session on Feb. 6, 2018 Sign collection agreements with Airbnb and Scheduled June 2019 Jaqui Guzman CMO/ and collect TOT from STRs other large STIR platforms. Draft Muni Code Ben Fu Community regulations for STRswith public input. Development Regnart Road — analysis of maintenance responsibilities 1) Research and determine adjacent Drainage evaluation complete. Obtain land use general counsel, review In Progress June 2019. Chad Mosley / Public Works property owner and City maintenance findings and conduct publicmeeting(s). Roger Lee responsibilities; and 2) Receive owner input Investigative work and meeting with owners and educate regarding responsibilities and complete by summer 2018. E 3) Complete City work. Lawrence Mitty Acquire a parcel at Lawrence Expwy and City has worked with SJWC and County to County is taking the lead on negotiations In Progress TBD Jaqui Guzman CMO/PW/Rec Mitty Ave for trail expansion and park securea three-way transaction but was not with SJWC. If property is secured, funding Timm Borden Public Works! development able to reach agreement with SJWC allocation for conceptual design will be Jeff Milkes Recreation & proposed with 2018-19 CIP, Community Services Vallco Specific Plan Create a community-based vision and Vallco Town Center Specific Plan (including Review Master Site Development Plan for In Progress Winter 2019 Catarina Kidd Community ( objective standards for development at Final Environmental Impact Report and the Vallco project. and Piu Ghosh Development Vallco associated general plan amendments) adopted and first reading of associated ordinances including Development I Agreement: conducted on September 19,. 2018. Ordinances including Development Agreement with Vallco Town Center LLC (" enacted on October 2, 2018, E L i C 9 process and procedures for a more appropriate enforcement policies. A capital CIP budget. Evaluate fees to consider in effective, community -driven gardens project was completed that developed a the 2019/20 budget with respect to program. clear concept, vision and potential cost recovery. design/construction documents for the gardens. The renovate project is currently in the bid process. The new rules and enforcement process will be implemented as garden plots are assigned Strategic Plan for Neighborhood Special Events Complete strategic planning to implement Thirty-four events and activities were Complete summary report and present to In Progress February 2019 Jeff Milkes/Kim Recreation recreational activities in neighborhood offered between July and September, the Parks & Recreation Commission with Calame parks. 2018 with 5,888 community members recommendations to City Council for the participating. program in 2019/2020. Citywide. Parks and Recreation System Master Plan Create a 20+ year community -driven plan to Consultant and staff have evaluated Prepare administrative and public draft In Progress May 2019 Gail Seeds Recreation meet future parks, open space and existing park and recreation systems, Master Plan. Public and Commission input recreation needs through establishing goals formed an advisory group, developed a and presentations will occur. Refine a final and priorities and enhancing or expanding vision statement and goals, identified draft master plan for adoption. facilities and programs. Completion of the prioritization criteria and identified System Master Plan will trigger preparation preliminary opportunities. Community of the Department's three year Strategic outreach explored best use of park spaces Plan. to identify needs for different events, activities and goals. The plan is anticipated to be issued for public comment in early 2019 and be finalized for City Council in spring 2019, depending upon additional public input and results of workshops. Solid Waste Characterization Studies and Waste Audits 1) Complete tonnage audit and waste Collected contract and waste Execute consultant agreements and begin In Progress June 2018 Cheri. Donnelly/ Public Works characterization studies of pertinent characterization information from work. Roger Lee streams of City facilities, residential neighboring agencies. Began review of curbside, and commercial waste; and potential auditors and consultants. 2) Analyze effectiveness of neighboring agency programs and emerging technology as it might apply in Cupertino in diverting recyclable content from landfill. Teacher Housing Evaluate a "Teacher Housing" project in In March 2016, the Planning Commission Continue to explore opportunities in In Progress TBD Kern Heusler Community partnership with a non profit developer and recommended adding a goal of providing collaboration with the school districts Development try to identify and develop surplus school 100 senior or "teacher" housing units per property as a teacher housing project. year for the next five years and/or provide incentive and priority for Cupertino residents. The priority system was implemented as part of the BMR Administrative Manual update in September 2016. Heart of the City Plan Amend the Heart of the City Specific Plan: To be revised during the next Heart of the On Hold Erick Serrano Community (1) for clarifications to the minimum street City Specific Plan update Development side setback requirements, and (2) to review street tree requirements to allow larger trees, increase diversity of tree type and encourage drought -tolerant and native tree types. Library Community Room Addition Continue design and implementation of Preferred alternative was adopted by City Initiate architectural design On Hold TBD Timm Borden Public Works library community room addition Council in 2015. Funding was pledged by Irvine Company in development agreement for Hamptons development pending issuance of building permits. All Inclusive Playground Study, fund raise and design an All- Council approved a grant application in Submit grant application. If the application is in Progress TBD Gail Seeds Recreation Inclusive Playground in a neighborhood October, 2018 to Santa Clara County. Staff successful, staff will further evaluate costs, park completed a feasibility study as part of the need, and value to the community to 2018/19 CIP budget. support Council decisionmaking regarding this significant investment. ommunity Garden Improvements Renovate the community gardens at Multiple stakeholder meetings have been Complete contracting process and renovate In Progress Summer 2019 Kim Calame Recreation McClellan Ranch, and implement a new held to develop better procedures and theardens as approved in the 2018/19 Recreation and Community Services Strategic Plan Complete a three year strategic plan that Staff have contracted with a consultant to Identify strategic themes, objectives, In Progress TBD Jeff Recreation :'. serves to align the department with a assist with the process. measures, performance indicators and Milkes/Departme common vision and values. The plan will be initiatives. nt Leadership measurable, with specific goals, objectives Team and actions. Goals will revolve around action items in the Master Plan, department culture and tools for successful implementation. Performing Art Center Market and Operations Feasibility Study Conduct feasibility study for City Council The budget amendment to allow staff to Issue an RFP in early November. In Progress April 2019 Chad Mosley Public Works consideration on whether to have the Vallco move forward with an RFP to hire a developer construct a warm shell building consultant is on the 10/16/18 Council ':. as part of their Master Site Development Agenda Permit Public Infrastructure Financing Strategy Present a study of financing alternatives for Develop Scope of Work and propose Proposed Kristina Administrative several different categories of upcoming funding for RFP at either mid -year or Alfaroffimm Services/Public !: large expences, such as New City Hall regular budget Borden Works Tenant Improvements, other public building improvements and modifications, multi- modal transportation improvements, potential Performing Arts Center Tenant Improvements, etc. Regional Transformative Transit Projects Initiative Work to advance the following projects as Proposed Timm Public Works submitted to the MTC as Transformative Borden/Chris Transportation Projects: Corrao • Stevens Creek Corridor High Capacity Transit • Automated Fixed Guideway to Mountain View Cupertino Station at 1-280/Wolfe Road • Highway 85 Transit Guideway Silicon Valley High Capacity Transit Loop Alternative Commute Pilot for Staff Pilot to encourage employees to use Em i Exploring programs from surrounding cities Develop policy, implementation measures, Proposed June 2019 Misty Mersich CMO alternative modes of transportation such as and writing a draft proposal and determine appropriate incentive levels. walking, biking, transit, and carpool to relieve road congestion, reduce harmful emissions and improve employee health. Workforce Planning Use data in the City's ERP system and None Begin identifying key positions. Formulate Scheduled June 2019 Kristina Alfaro Administrative several city documents such as the budget, training/recruitment/retention strategy for Services CIP and Council Work Program to identify those positions. key positions needed and how to attract, retain or train to ensure the availability of those positions when needed. Labor Negotiations Negotiate equitable long term contracts Current contract expires in June 2019. Begin preparation for negotiations in Scheduled June 2019 Kristina Administrative with all bargaining units January 2019 Services Disaster recovery plan Provide network/data resiliency thru the Simplified network/data infrastructure to 1) Move current City Hall data center In Progress FY2018/FY19 Bill Mitchell Innovation & use of offsite and out of region data allow for easy migration to offsite data infrastructure elements to local colocation Technology centers center facility. 2) Build second infrastructure environment at distant; out-of-region colocation facility. Applications Deploy applications to enhance operational In process of implementing various 1) Finalize implementation of applications In Progress FY2018 Bill Mitchell Innovation & efficiency. enterprise applications including Accela in flight. 2) Continue to research cost Technology Land Management, Govinvest, Peak effective solutions to current business Democracy and Zonar 3D problems. Public Building Condition and Use Assessment 1)Determine priority assessment of Notice to proceed issued. Facilitate consultants work by retrieving In Progress August2018 Roger Lee Public Works buildings for future improvements; and, 2) needed documents and facilitating on-site Analyze selected buildings for facility use inspections. efficiency Weekend Work Program Ensure efficiency of program. reviewing current practices and gathering Complete evaluation within the department Completed January 2019 Carl Valdez Public Works data from staff. Analysis has been and determine the value of labor received completed and program still is shown to from participants vs. the value of full-time provide good value to the City. - employees to monitor the program.. New City Hail Design Design a New City per the Vaiico Specific The budget amendment to allow staff to Issue an RFP in late November. in Progress August 2020 Timm Borden Public Works Plan Development Agreement and deliver move forward with an RFP to hire an building permits to the developer in 21 Architectural consultant is on the 10/16/18 months and vacate the building 24 months Council Agenda from 11/2/18. Interim City Hail Design Design an Interim City Hall on the Library The budget amendment toallow staff to Issue an RFP in early November. In Progress November 2020 Timm Borden Public Works Field (Modular Portables) for the timeframe move forward with an RFP to hire an that the New City Hall is under Architectural consultant is on the 10/16/18 construction. CouncilAgenda Roll Out of Additional ERP Modules Fully utilize ERP system to automate and Fixed Asset module is in data verification Review contract module and requested In Progress June 2020 Kristina Alfaro Administrative simplify business processes stage. CAFR Builder is in contract time off capabilities in the City's online Services negotiations. timesheet/benefits portal Roll Out of Open Gov Platform (maps and additional reports) Fully utilize OpenGov Software Successfully began using and integrating Build out additional reports and view on the In Progress June 2020 Kristina Alfaro Administrative open budget portion of OpenGov City's transparency portal Services Integration of Workplan and Other Long/Short Term Comprehensive Business Plan that Pending work plan approval. Ensure costs associated with items In Progress June 2020 Krisfina Alfaro Administrative Documents to Develop 5 Year Business Plan for City. encompases all workplan items ensuring approved in workplan are included in the Services adequate funding and staffing resources. FY19 budget. Ensure future costs of items in the workplan are included in the Long Term Financial forecast Implement ActiveNet Registration Software System Replace the current recreation registration Staff have negotiated a contract with Continue with phase in of all modules of Completed October 2, 2018 Project Lead, Recreation and software with a cloud-based software AcfiveNet with project implementation and the software package. Rachelie Community version to enhance service at the Quinlan training in the Spring and Summer of Sander. Project Services, with Community Center, Sports Center, Senior 2018. The project software was Manager, Bill Innovation & Center and other recreation facilities as successfully launched on October 2, 2018 Mitchell Technology appropriate. Cross Platform System Integration Leverage new technology acquisitions to Identified integration possibilities between Explore and implement Integration In Progress Summer 2018 and Kristina Alfaro All create integrated systems the City's ERP Logos and Land Ongoing Management Software, Recreation Software, Project Works and Recruitment software. Finance division working with Land Management software on integration specifications Improve Process of Public Records Act (PRA) Requests Provide a comprehensive web portal that Met with vendors on different applications Vendor demo application for staff review In Progress Fall 2018 Bill Innovation & allows 24x7 public access to search that meet our goals. and selection. - Mitchell/Grace Technology/City - previous PRA responses or submit a new - - Schmidt Clerk PRA request Route, escalate, track, distribute, log and manage each PRA request. Provide knowledge base of previous PRA requests and associated responses. Manage, review and Improve current City process. • • s Support the Creation of a Film Society To increase art opportunities in the City. NIA Exp lore. opportunities upon authorization Proposed TBD Angela Community The goal is to support the creation of a film Tsui/Catarina Kidd Development society based on a request by interested citizens Small Business Dev. Center Explore the viability of establishing a small This is an action item in the EDSP as a Continue to explore opportunities. In Progress TBD Angela Tsui Community business development center within the resource to retain and grow small and Development City of Cupertino. midsize. businesses. Library Lease Sign a new lease with the Library JPA for Staff has begun meeting with Librarystaff Negotiate and complete lease In Progress TBD Jaqui Guzman/ CMO/CAO/Recreation & use of the City's Library facility to discuss terms for the new lease Rocio Fierro/ Community Jeff Milkes/ Services/Public Works Roger Leel .Strategic Partnerships with Nonprofits Create strategic partnerships with Many new partnerships have been strenthe Develop MOU with Library addressing In Progress June 2019 Kim Calame/Kim Recreation & nonprofits to improve effectiveness of program opportunities,and continue (ongoing) Frey/Christine Community Services Recreation & Community Services discussions with West Valley Community Hanel Programs. Objectives include coordination Services and other non profit service of programs with the Cupertino Library, providers. YMCA, West Valley Community Services, School Districts, etc.