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Written CommunicationsGrace Schmidt, MMC SUBJECT: Peggy Griffin <griffin@compusenve.com> Saturday, February 02 20193l5AK4 City Council City Clerk Work Item Request - Improve Processes to Manage Development Projects City Council City Clerk Peggy Griffin Feb. 2,2O19 Work Plan Request for the ComingYear– ' Improve Processes to Manage Development Projects to Avoid Past Mistakes In the next few years there will be several big development projects. With this inmind, our city needs to improve the processes and procedures used to manage these projects to prevent prior mistakes from re -occurring. MY REQUEST: Improve the City's processes and procedures used to manage development projects to prevent prior mistakes from re -occurring. Add accountability and paper trails where missing. EXAMPLE OF PROBLEMS WITH THE MAIN STREET PROJECT 1) There was nowritten agreement with the developer, except the City Council Resolution and the —�developer's word! 3\ There were nopenalties specified ifthe developer defaulted! a. Actually, the developer recorded leases and an invalid Covenantl that said no retail would be required until after the Apple leases were expired in25years! 3) The Director of Community Development was responsible to insure the retail was delivered as promised. a. Why were they not held accountable? 4\ There is no paper trail indicating who approved the first invalid Covenantl. The City Attorney appears not to have been consulted. 5)The building permits were issued without ANY covenant filed with the county! This violated the City Council's resolution instructions and reduced the City's leverage to get it done quickly and accurately! E0 The Temporary Certificate of Occupancy (TCO) permit was approved and issued without Planning Dept. conditions and without acorrect covenant filed with the County. |nfact, the City Planner who approved the TCO knew the retail space should have been 3Z8OSFinstead ofI64OSF! � 7) The TCO for 19339Stevens Creek only covered the 1�floor common area, 3 d m �nd4` floors. |Ldid not permit � occupants onthe 2»« floor yet vvhenthe Ostaff tystaasnnfifiedvvithpictures,thatthe2n floor was being used nothing was done. 8) The corrected Covenant2 specifies 3280 SP is required between the 2 office buildings BUT the total approved in the most recent building permits �3O7S6F(1205+1O7O). a. Who authorized the reduction ofthe retail space by2OUSF? b. Why was this authorization allowed orwas it? – The retail space issupposed tobeopen tothe public but itappears tobetied tothe office hours. 10) The 2 office buildings are on 2 different parcels with the same covenant running with both parcels and the total a. What if the parcels are sold and end up with different owners? b. Who in the City is responsible for insuring the retail spaces are preserved? c. How much is each individual parcel required to provide if they have different owners? Total Control Panel Login To: cityclerkk4upertino.or9 Message Score: l Higli x(60): i sips From: griffn@compuserve.coin My Spam Blocking Level: High Medium (75): 11�is, Low (90): lira Block this sender Block compuseive.com This message was delivered because the content filter score did not exceed your filter level. Grace Schmidt, MMC From: Liana Crabtree <Iianacrabtree@yahoo.com> Sent: Saturday, February 02, 2019 1:53 AM To: Steven Scharf, Liang Chao; Darcy Paul; Rod Sinks; Jon Robert Willey Cc: City Clerk Subject: Dedicated Library Programming Space, a request for Council in 2019 (Priority Setting Session, 2/1/2019) Dear Mayor Scharf, Vice Mayor Chao, and Council Members Paul, Sinks, and Willey: Please add this letter to requests you have already received to dedicate more programming space for use by Cupertino Library patrons in 2019. Our Cupertino Library is beloved by its patrons: "For November 2018, Cupertino Library patrons checked out 27% of the total materials circulated in Santa Clara County Library District, and Cupertino Library visitors made up 26% of total SCCLD visits." -Cupertino Library Monthly Report, December 2018 But, patrons are crowded. Seats are full. Parking spaces are full, Programming space (the children's story room) is booked. The Cupertino Library needs more programming space. The Cupertino Library Foundation justifies the case for a new library program room best of all: What happens with a new Program Room? Eliminate many of the overflows. Don't turn away patrons from programs. • More the large programs Ability to do contiguous events that require setups for days More general overflow seating, especially study room for students at exam time Public meeting space accessible to the community (in addition to the small Think Tank conference room) Support for after hours events without keeping Library open Thank you for considering my request to add programming space as a Council priority for 2019. Sincerely, Liana Crabtree representing myself only Total Control Panel 0 L99W To: citycicrkn)cupertino.ai Remove this sender fi-orn my allow list From: lianacrabtree@yahoo.com You received this message because the sender is on your allow list. 2 -C 2/2/2019 "The positive response we receive frorn the community is only outweighed by patrons' repeated requests that we do more programming, So often., the reason. we clo not is that we simply do not have the space" Clare Varesio, Cupertino Community Librarian Cupertino Library Program Room CUPERnNo LiBRkRy FotjNDAnoN Cupertino loves its Library Cupertino is less than 8% of S population • FY 17/18 Circulation: 2,433,782 a 28% of all library visits! per capita over the average! • FY 17/18 Visits: 873,862 . Nearly 40% of all the rest combined! • FY 17/18 Program Attendance: 34,792 - FY 16/17 Circulation per capita: 40.42 (State average: 6.87) 588% - FY 16/17 Visits per open hour: 267 (State average: 72.62) 367% Santa Clara County Library District - October 14, 2016 Key Findings from the 2016 Patron Satisfaction Survey The graphs below provide a summary of the days and times during which respondents indicated they would visit the library if it were to expand its hours. Responses are presented by library site because hours vary by location (only the hours that were included on the survey are shown below). While responses varied by site, Friday and Saturday evening rose to the top across all locations as times that at least one- third of respondents said they would visit libraries if they were open. 2 Cupertino has unique challenges with access Cupertino Programs (2018 only) About 1 out of 2 Cupertino residents All Cupertino Library programs: 656 attending a library program in 2018. All Cupertino Library program attendees: 31,872 All Cupertino Library programs in Community Hall: 100 All Cupertino Library programs in Community Hall attendance: 5,370 Cupertino Library limits their use of Community Hall so as not to compete with needed use by the City or community members wishing to rent the facility, 2/2/2019 13 District Average ALL LOCATIONS 91% 89% 97% 91% 76% 4— Campbell 92% 88% 96% 90% 64% Cupertino El E Cupertino is the Gilroy 97% 919% 99% 96% 92% Outlier for the entire Los Altos 92% 90% 97% 94% 77% Milpitas 90% 87% 96% 84% 75% district Morgan Hill 100% 93% 99% 94% 82% Saratoga 97% 93% 99% 95% 84% Woodland 98% 89% 98% 91% 62% We need more flexible space Cupertino Programs (2018 only) About 1 out of 2 Cupertino residents All Cupertino Library programs: 656 attending a library program in 2018. All Cupertino Library program attendees: 31,872 All Cupertino Library programs in Community Hall: 100 All Cupertino Library programs in Community Hall attendance: 5,370 Cupertino Library limits their use of Community Hall so as not to compete with needed use by the City or community members wishing to rent the facility, 2/2/2019 13 Cupertino Library Programs (examples) /I,-/Zaas ,W) Story Ti �,20 . \,5c\A 5 . ox, C\\Jb me O ,-91 times) k\ -,nese 160( one \n areal English as a Second Language Conversation d6b"(weekly) a Computer Coding ,a&ns ?rC12110, e , �e/7 e\'% C \ke,a 0/7ce/-t ess Summer Science Search Middle School Supel What happens with the new Program Room? • Eliminate many of the overflows. Don't turn away patrons from programs. • More of the large programs • Ability to do contiguous events that require setups for days • More general overflow seating. Especially study room for students at exam time • Public meeting space accessible to the community (in addition to the small ThinkTank conference room) • Support for after hours events without keeping Library open 2/2/2big 4 seats clam county I librarydistrict ENHANCING EDUCATION, INFORMATION ACCESS, AND QUALITY OF LIFE SANTA CLARA COUNTY LIBRARY DISTRICT'S COMMUNITY RETURN ON INVESTMENT This study shows that the total quantifiable value of SCOL 's services in fiscal year 2011-12 was between $83.0 and $171.5 million. This means that for every dollar spent by SOLD, the community receives $2.50 to $5,17 in direct benefits. As this value conservatively quantifies only those library services that can be easily measured, the actual value of benefits provided by SULD is substantially greater. 2/2/2019 5 Dear City Council, ' � I've some ideas .... I. Why are we here? What isCu credo? Did you know that inthe City ofLos Altos chambers, there is a big sign that reads: "The mission of our staff, council, commissions, committees and volunteers is to foster and maintain the City of Los Altos as a great place to live andtonaiseafami|y."|'mnotsayin8thatvveshoU|dhavethiscnedo,buthavingacredowou|d beagood thing sothat vvecould all aim our ideas inthe same direction. 2. Have a City wide plan as to how much rental and to -own housing and food -shopping and shopping etc... But especially the rent/own part. It is surprising how much to -rent housing is being planned. It seems to dwarf the amount of to -own housing. We need a balance. Studies show that rental housing means aless-engaged community. 3. The JajnL,6ry National Geographic has a very interesting info graphic that shows average income, mortgage cost, and rental cost. And on their map, that doesn't include all Bay Area cities, in no � other city is the disparity greater in rental cost and mortgage cost. I think we need to look at closing the gap. 4. We need to figure out how to preserve the Hammond -Snyder homestead as defined by the , general plan.