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81-002 Santa Clara County Library lease Agreement, Appropriation Limit and Amendment�? FOIL CCPEPSL'?� -rH LI3%h3'l �. The fog is a pease agreement between the C4d:Ti OF STA 'Ca I ornie, hereinafter referred to ss "L.-ssee," 's naaaicipa corporation, h►reinafter ,,:�•• ; and tine CITri ,�' CiIFET.tT�30, a 2 referred to as ;'"E.essor." L` k'.5, Lessor is the owner of real property hereinafter described and located is the civic center site in the City of Cupertino, California; and F; WFCREAs, Lessor proposes to construct on said site (1) a Y h building of at leant 19,172 squo-e feet and (2) s vehicle parking arca bath toIl e utilized as and for J branch library o: the County t.a: co=da^.ce wi.'•' the pleas acd specisicaCic.cs of S2nta Clara, all in to b. approved by the p.;::iss ?^.e:ctv; and `sir c UhEZF,AS, Lessor has 0 fered to IC -':SC said !uildinv and ir_- {: t" prevetxats to Lessrc and Lessee desires to rent the sa^e frame Lessc: ; in conslecr�.►iC�17 O�, S:l� SL�Jj=C� t0, ti:C ' coaditior: hc.�:nafcr sct fort: cera -s and i.r.iS:).:.� Lz55zE �t'tEL Description o_ �rr_�ert1► : Lessor he.-eby aSrees to letsn :o l.ess,c, and Lessee icrEc; tfro= Lessor, t:ic teat prc?--rt7 2zserfS:d in Zxh='pit r { , a"Ices tc rent c b re r� ce and ,,u I`i4';'��,1;=•R (;:�iscr`') E:ea.'.ed i:rrcto a:r� vde .: P =rt her o� =en _ d s:h:ch are to be ti -.z hereinafter c'eserib_d builZ:n; anir.�-esc.:ents 4 N f J } c_cctc� ate. coastzc:tem; by Lessor a= Letscr's _cle cost znd cx,ense, ;. and as sip?lc--_nt-'d by tunas received ender t;:e Library Services r .� 4 n i. aM CC:ZS�r:JGCi9A siC� a5 SEL tnrth hereai:CY in para^rap 2. 'jsa of ?:e t;ses r l• `:'ic` S: ie SYt2il �e ; st`d Uf a.C-Ssce fer thy-aLn'en :7cE' 3:1�; ?'e^.iEES operation ` a branch 2i5razv for:ne Ce_-ty of Santa Clzr,. T :e ration of p' �;.+F•'' 'f;, -1 (_ev-sec) - t, x r) a 7 -��t - '.,�+ x t)L l _ ,C. ." t y(.�x. i,�iY ''. •Y Ft1 p. i .R'ii`l�l {TfF'"�. rt��' r)J. 'tnrl",'A.yti�3.V�t. '�. �.l; w�ti�Yi!6FFf�7{``.�l�.Yl�:1fr. r 1 .. �'. N'� > i. . ,.6,{1X•t� i. .f «%��L'•Y? ��t?R'�.. .�+ i�� ` '�tSt{,{r�1 {f i X�.�:•;t �' +r ' 1- FC !=I6* 77, I,"M,7,74,3, � l,',� { •'i r)Y t i da; t y,.i. +. � 9 n E�•(1 tYt r', f fit,-:l1yr21 n ij�yr i .,n. i.irLi;LL�,�i".K'0';,dr.^ f,�.�1+;N�.rrs_?:.I!�,,43:�t;��v�.���;�5�` as'�.i�,�'ac�in��'tt'�u'v��'��.�ail��.��i +.,t',.�. ��x��+..�•+A ..►- ' ��- M1.i+Jr•.rs..: .. 4-(i�x M.'.�.�.:�.:.:Y••-: tir+M.'R..'•Tr 1.L+i a, .. .. � ,, ,�,•,y �a,.L`ei'k�rc'�:�+;::. • ave �.+.- -.- terra "pseadseo" i- -,fined to smaa the real prvpar _-T abo% a - rcribed and Cho bull&ln and all improvenaata erected the, by Lamm : Torn 017 A A. 1310 tg th" hams shall be for a pariod of r aty- ptoses are reedy for occupancy , five (2S, Team LU; LOB sbon the and ending on the at day of the twenty-fifth (25th) year folhow'.ng ss the date of occmrL=Cy- Lasser hereby grants to Lessen the sole and e=clas ivo opt1= to roasw said lease for an additional CE sty five (25) year per$,od, which option shall be uercised by Lessee i by rhe giving of coo year's advamce .written notice of Lessee's intention to rcaaa said less*. In the event Lessee doss not ezercise its opticm vithin the time prescribed hereunder. the } Iaase •hall terzL"te ipso facto upon the expiration of the term hereof and oo notice shall be required to effectuate ser! -d termi- nation. Z. The effective d&te of this Isere* for the co■e�sncament of 4 s she term provided for herein shall be the first business day of t the month followisla receipt by Lessee of written notice that E Lessor has conplated the construction of the building and irprove- f gwn r,da and that the sasm are in condition and ready for occupt..ncl, all in accordance with the said plans and specifications. Provided 1, yrri that. as a condition precedent to the giving of said oocice of .{ ; s completion by Loazor. the County EKOcutivc of the Ccusty of Santa Class shall be permitted to inspect the premieres and shall be satisfied that the plans wex. nd spif�stions for construction of ,..:� said promise& have been fully complied with. s,t •l�� b. Rental I s , f A. It is understood by the parties hereto that Lessor shill { . ` improve the practisand construct said building thereon with moneys es ` reciived fom the salsa of Lessor's twenty-five year =moral -2- i >�:-•a- v't+trulnyn,�,F7;M74'f4c?` i 4 '' , �MR" 77• s., • ,,' F { t } r+•,' y,': ,�{,� Sh tF• '4:U ,���'�'�tP714i•+�F i�,F ?J�ji�l�a�•`�� ��}{ �rLSJ�'.a��,y�� is �� •�� ) � 't :� -— .t ,14; its Sl_.i 1..1 ?ti.i�i,Ja i•._ 9(i«�"fr, '+ix.�`:,4t5A .�..4A.. Air. �..✓ rental hereunder is predicts' 1 on this -:)bli,oatioa L)Oadsy �• understanding. 7t is further understood that Lessor shall expend from the sale Cf 3add bonds a Sus not to exceed three hundred GU 000) for the construction of said building } . thousand dollars t , i facilities, landscaping of the premises, and end vehicle park�+�; ail or-hes related Jzprovemeats. f. in zdUrjon to the expenditure provided for in the gze- agreed that Lessee will furnish to Lessor ceding paragraph, it is woneys received under the Library Services and Construction Act Grant pursuant to Aoreemzat ,I=ber 1622 with. the State of California, aerefroa a 3..-m not to exceed $159,000 and t`�.:t Lessor shall expend t for the construction of the building and improvements hereunder. B. Lcsscr shall present to Lessee for Lessee's approval -he bc:�•i maturity sc:zedule for the retirement cc� Lessor's twenty-five year 5eacz31 obligation bonds csee to i^prove t��e prccises and construct said buildiz�. ::crca_tcr, on or be' re '_Say 1st of teac�► year o: the ter�� hcrco:, Lessor gill c=:)L;te the total acnunc of s,_id �ner.al o�li�st3on cion.* prir.cip::l arc: interest V--ick,c;ill '. 5e nce'tc' in t�.e next `fiscal year iollo�:in3 :.:ay 1st to redeem maturir bonds and pay the bone: interest directly ailecared to t�1e eGlsLrcction of sated buitdin3, landscai.:n; aa3 other related ir..p-ovc-:cnts. Lessee ai;rccs to rei i:,ursc Lessor for slid bond pay^cnts as a:,d for :cnL. C. In zddition to rental ae:cIn ocherseAse provideu for, Ian- Lessee sr.:Il pay 1-e=5c" for c,.e Ian- u=`d for the library site , .escatinZ inLe:est Or. tie at tt,e ra Le o f $13,000 per acrerc P acquisition cast thereo:, uhich shall be payable in 25 eq :aZ anrval inst.-M er.ts durLi,; can% and evc:y year of t.ie first 25 years of tine cern oc this lease. D, For purposes o- this z—rec=ent, the tern "construction of gai[r aiilding and ve:licle Farhin� facilites, l.:nd:.�a?i:z�, an' other related ir..j ro•�cacnts" sj.311 :.can t!►e a-count paid b) T iso: under written cor.tzact for architectural Lfees, site .• 'e J 111} and larsscap�n„ Lesscr prc,!r.�tion Lork, buji6in� cons t:;_tib:, ! -3 (rc,,"scc') - shall provide L�� :.+✓ vita duplicate oribinalies of stl con- tracts, change rsr�ers, and progress billings ezE,_Ced by Lessor for any cork de= il.ed in Paragraph 5-C hereof. Lessor shall permit Lessee to'isaspect and make copies of all books of account, ledgers, warrants, invoices, and all other doc=ents and letters relating to the payments made by Lessor for any of said work. { . E. 2iie reezal provided for herein shall be paid by Lessee to Lessor annually on the first business day of June of each • year of the terra Larcof, or as the parties hereto may agree in • _ �-ticina. F. In tlw- event Lessee exercises the option provided for in �.' Paragraph 3-A ai,ove to lease the premises for an additional period { of 25 years, there shill be no additional rental. 5. Ccnstruction of Building, and I..prove=ents A. The building to be constructed by Lessor shall comprise at least 19,112rsquare feet and shall be according to preliminary plars, s drawinZs, and speci.A. elcations a?proved by Lessor and Lessee. It ' shall har^n ;qn ze in desiLn and appearance with the exs.stin- civic centcr. Said pre-riscs shall include vehicle parking space com- ;.1 pzising 35,950 square feet located L.thin the boundaries of the real pr-perty described in Para,­reph 1 hercof. B. Lessee shall be provldcd wick a copy of the preliminary plsns, cz'aL:ings, specifications, and wor'kin3 drarin-s and con - ,., contract far said buildi.r,. Lessee saLi1 approve said preli-inary plan., drawinss tnd speciffcatio: s r:.s 2 condition p:ccc:��.:t to Zcsscr goin-7 forvare vic`t any fun*, pla-cnA. _ of the desi3n or camstr ctIoa of said build4n7. If after approval of the preliminary piz::s, drx-ings and specifications, i.essce 4 desires ret to approve the L,�r'.tin3 carat+ir:3s or rices not desire Y� Lesser to -s. and a contract for t he construction of said bui1dir.3, Lessee notiLly Lesscr in writing and shall pay Lessor, as and tc: the privilr;,E of Ccrminatine this a recnerL as of the loci of said vritte. notice, :he fees vhich Lessr,r is obli:;zted under %:ritten contract to ray tc the architect for tho u-orl- then perforr.ed undc: sal-_ contrzzt. ;ot 1. CE. Li::.'1 ���e rota after tic !=d e1cciion tic :�.c ��sed) - ^r'.ea r'I I.... {' .` f..� -. _ '4 1t . ,'.. A. 4'..ti, �•4 `,fa d,•�;", ns•'4"4+• ,,. , ,'�.1.y; � A:, .t ' ' $ , •�..^ } � i "' 'K...'.r'. ,�4`,.j. '. it^—a ,', : f ti ..+K R z�r. .' S. '� " ... `S. -. ,.r, .'w :•.1..r. =r'• r - .:1. r ....�.�'' ...,..i -.i �v's+: � `i•h 1.'tiwE'�I• .''IrrrMiv-arw+J.�a' ~ " ' , Or the A=Ut&`_ and not latear n fvcctiogag 44�.I of a library f • �r+safter Lessor shall furnish to Lasa& thea thrrbe (3) s lets, u: of prslia�inary plass dzaarii� acrd for a fi f apecific� : C'� rVW-S .pt of flea spprvval of the Preliminary R plus F �,. , O6aaI1 faraisb to Loosoa a coa�alata �. mat of = mad speaifLtatiorss withLa aiz (6) mmths ...2 Moths offor " n for apprrrval !teas Las�'a. got later than two ( ) approval by the Pr,Qs"" of the work AS drawings and epee ificatloos, tho Lessor ill sign a contract for the constrnctiae of the library baildi• Sat later than twelve (12) �►ttu after the award of the cmtanet the Lessor shall complete the construction of the bail4isLZ rad izP%O to of the promises and deliver saga to Less** for occupancy- upon failure to complete the Cone true - tion o f said banding within the time s pec i f im d heroic, or upon failure of Lessor to furnish a copy of said plans, drawings at%d specifications within the tins specified herein. Lessee shall naw the sole option to cancel and terminate this lease agreement• ssor without &ny cost or ezpe" upon written notice to LeCO Lessee whatsoe**r. L&ssee nay grant reasonable ext,easion of structure when delay is cawed by time for completion of the t, circtumstarAcs9 boyood the control of the Lessor. "..c .. h• Msintenar'cc and Utilities A. Leas** shall wake all repairs during the term as aro ,1;.•`;`.�nod and tenaat- necessary to keep and mainuin said promises is E able condition, repairs to the sidewalks adjacent to said premises and such other repairs As may be necessary by reason of ordinary war and tsar. damage by fire, the alemu Casualty or other cave or happening not due to the nsalig enc& of Lessee, Agrees to make. Lessor shall me which repairs Lessor in- hereby p Iain landscaping and parking for said promises at Lessor's cost and ezpens&• '.f , :4!', �il _. .. :t _ 4 (:. ; `.: � ✓:.i'i+' N.'�:,^ .. •!3wvF,.�.t reel :5 '� T' `� '*�;:tv i,bi� �'� 0�• (� ..,,..w...:n:�e.•r, u'._. �Ii.r,>>. 1v.`.!Crw�•'.lr.Y-uL } .'•, �! 'L_.-. vn.,,=. ... .{..... ..�'.. �'.. '' change OX iL: g. Lassos s6+1�• t make any alterations, to said preaia" without ootainizg prior written consent tions auCh alterations, chan8es, or additions meds by of Lessor. Any _ i , •, and p �n be at'tao cost and expeosa of Lessee, -, Losses shall tmrzainntiou hereof, azi.d alterations, changes, or additions stall -�however l: the benefit of Lassor, except, trade fixtures, : inure to �itio�as, applisneea, equipmut, furniture, 1i.`�ting fixtures, t and other iaprowm.►�to Placed on seiii premises by Losses; and termie shall haw a reuonabl: nation of this lease, Loss* 'lighttag =! upon length of time in which to remove said trade fixtures. appliances, eSttipment, furniture, and other partitions, fixtures, p improvements installed by it on said premises. shall Pay for the furnishing of all Mater neceseAry C. Lassa required for use in or upon the premises during the term of or extension thereof. Lessee shall pa 7 for all ' ( this latae or any janitorial services and the furnishing of all other utilities j be used upoa the premises during the term of this lease which may or any extension thereof. ' D. Lesser, at its own cost and expense, chall take out and maintain during the term of this lease casualty sad fire insurance the insurable value of the prrmises, including ' to the extznt of bouding costs abated as a result provision for payments to cover of damage by fire, the elements, casua=ty or )ther cause or due Co the nogligenze of the Lessee. Lessee shall happening not r tike out and maintain duri.tg the term of this lease further liwLilir_y and property damage insurance. Lessor shall be public insured under the terms of said pol'cias of osre-d as r,c,-iit=ontl } i naurance. 7. D�n�to ?re—Mi 9 totally Y Y fire, casualty, �r destroyed b If said premises are or happe^ilig, or if said premises are only paFtially other cause or other cause or happenings said destroyed by fire, casualty, promptly restored by Lessor to their previous bs p" y premises sE.ali - ,' f ..:�. if r TIT,.y.��"�1¢1 ..-. ..,�,.--�+rf-�•a`'a mow.T t,�� }. '�N 1 rr L' ^ i. ..a a.v': i•5• � . . L F'^ ,.�t..t .) .. L .. . .. 1... i 'r4...• ... -'t.b _S' 1 ) l� l5. ._. - _ J. .. .�i . :H,i,i ir-,�57,�. -. �._.: �,. IdY r �.:af �v:, S. y,`�.^i`�i'�hy �" .'�;w.,;l y?•��`.d •�-�v.t}�'N"1�.. 1".'. ';:a\r 7',•Q• . �:.:I. t'.1: \ . _ w J'� rYb..1.�r a.r.w' l .,, L ,�..�""......_. . ''. . �w ..L • _ t (.-v1��.' ' t7 1. r .... condition and cai aafe, and a just proportion ox the rent herein provided for, eatording to the extant to which said premises hAve been rens ad untanaatable or declared unsafe, shall abate untL� said prcml3as have been restored and put in proper con- dition for use Qad occupancy; provided, how vor, that (a) if said buildLua la totally destroyed and a fully cowarsble building is not coupletaly rebuilt by Lessor and ready for occu- pa=y by Lessoa within six (6) months after the casualty causing I destruction, or (b) if said building is partially destroyed and s the same is not reared to its forcer condition and =do safe Pwithin sixty (60) days from the date of the casualty causLig said partial destruction, then, in either event, Lessee n&y, at its sole option, cancel and terminate this lease ix, its entirety, and should Lessee exercise its option to cancel and terminate, any unearned rent paid in advance by Lessee shall be refunded to i r it. The determination of whether the casualty has caused total t S. or partial destruction sha.11 be made solely by Lesser within ten (10) days after the date of said casualty. In the event of dila- I. f greement between Lessor and Lessee as to Lessee's det•+rmination E of the amount of destruction, Lessor shill submit the matter to arbitration and the rules and procedures of the American Arbitra- ' tion Association shall apply. Failure to submit the matter within 1 i thirty (30) days after the date of said casualty shall :ie deemed asdeat b Lessor to Lessee's determination of the event of said E. y , ^" destruction. 8. Condition of Premises A. The enjoyment and use of all entrances, esisasand approaches, K. and means of entrance and approach now existing in favor of satd premises shall not be unreasonably interfered with or interrupted by any act or assent of LQssor during the teas of this lease. f B. Lessor covenants and agrees that said promises will. be f' -7- x> w...®..�nnveR:-.t� rxrs�.er. me�a+►.saa�nt�'r��a!n�!►m. ..... ...,'R'�i�Z?��X'��!!°y'�1;,!*4'T�''."�:�'y'"`gr"""`:a' - ;''�' r?s"x, '_� • n _.} `' y i : +- � -; .y •;�� ,,.:' ' A I j { 1 � �. + '-�.F .•.'p^5, ' � cr.? •, �`,• �'r_•!_. , .- N rr .. 1 ► -r �' ' .F 4. ldr�"..,':�.� 1....v �a.:%�+I.a.` :>�- .Z..l.-.L , t ��. L `r .. �:.4.J,1n.iWn.. wYJ: ..1[ .r .. x'. delivered Cci Lc:�u; trot from all tenancies and ._. upzncies and '•`` c - f"a fres+ All GWZDrz, naticaa, and violations filed or entered ; a br any prttblla or 4 ,"i-p=b1Lc authority and free from complaints - &. fand/or raparta od v4_014ticas noted or existing in, or filed with, ! any govanrm=tat authority. C. Lessor f=thar covanants t'aat all ulsatrical, asbing . and heating int and all doors and u-LMovs in said promises shall, upon the date of occupancy, be in first class working order and repair. 9. IToticee '' All notices required or permitted to be given hereunder or by any provision of law shall be given to the party to be notified by parsoa&l delivery or sent by registered or certified mail addressed to Lessor at the Administration Office of the City of Cupertino, Rodrigues Avenue and Torres, Cupertino, Calif. and addressed to Leasee to the attention of the County Librarian at 257 Borth Market St., San Jose, California. All notices given .R , as aforesaid shall be sufficient service thereof, and if sent i by mail, shall be deemed given as of the date of deposit in the L mails. 10. Termination A. It is mutually agreed that: this lease may be canceled a ' l and terminated by Lessee if the whole or any part of the City of Cupertino served by thr branch library occupying the said t premises withdraws from the Santa Clara County Library System t'� i for any reason or purpose whatsoever. i D. It is understood by the partie4 hereto that Lessor j intends; to call, hold and conduct an election on April 9, 1968 for the.approval to issue and sell general obligation bonds to } finance the construction of said building and the improvement of said promises. It it further understood and agreed by the.,.. plrties hereto that, in the event the approval of the bonds _ .r: K.^xr •. "� r�i .r:' •ter •-�j .-�: .t r � •�' _ __--. ,�.s�.r._.n+rrr[nsv,r �.�Ysn1A+.�JY^3.__fin. ��ttiltx2'rvwscn:'Y7T'!i*"1�S1T."'�0�'i�4�i�".^1�'?�S'�tx't+!M,ylA r,'�5•",-�"!llR�. �r`�y._�,-.-. x.•►.+'•�. yf t "��i, �,.f•i•y:.�w �.O :LY'.. '!-.:�. .ri].aw., •;K.;:r„�'r T' 1•, ,`+!', +i•ef1 a}�� .r:h'•{A _,t ..t .. r ...4 i • ��.,q 'Y ); •',i�...r L, i.q ..�; �.s 1 `�".r• i .a.-..., r l c .. 1. ....- jails a aside Glac�si tics for any resson, this agr+t shall ipso �•;' faat<o iso t.a.:il aei void, and the rights gad obligations of ties parti®a hWMtQ fJ4211 acaso and ternUute. U7c= t" z'" =t ioo of this laasa or any extension thereof, Leasee shall c^premia"adar &&U premiain as good cosdiaon as the sans we Lu wtum LOGO"took possession, rtasomblt soar aru9 roar, 4-t- frvn the tlteAsts, ftre, Acts of God, etruatural f def is iew its GM9 rmpa irs , sad txtaricr do f is lama its and ropa irs , i or other esauralty beyond the reasonable control of Losses, ex c" ted. 12. SuccagooLnn and Ameigrg The foreaDina cov®na>nta and conditions shall be bi.nd:nS upon the partica hereto and their respective heirs, successor&, executors, administrators. legal representatives. and assigns. IN WMISS WHEREOF, the parties harato have subscribed their DEC 6 1967 a,uoe& this • A .8Tt JW PULI.Mfl Clerk =-4 of dlulr&rvisors i ATTEST: gym. r, ity er APPROVED AS TO FORM 17/19/67 COlTM OF SANTA CIANA it D -ch&Lfwan,JBoard o •ry ors 'Leness" CITY OF CUPERTINO "Lessor" AFP 'ED AS TO FORM M1 nm erson, ity t=orney FIRST AMENDMENT TO THAT CERTAIN LEASE AGREF BY AND BETWEEN THE COUNTY OF SANTA CLARA AN CITY OF CUPERTINO DATED DECEMBER 26, 196 RELATING TO THE CUPERTINO BRANCH LIBRAR y/ - o 0Z That certain lease agreement by and between the COUNTY OF SANTA CLARA, State of California, hereinafter referred to as "Lessee," and the CITY OF CUPERTINO, a municipal corporation, hereinafter referred to as "Lessor," relating to the construction and lease of the Cupertino Branch Library, is hereby amended as follows: The following two sentences are added to the end of paragraph 1. Description of Property Lessor also agrees to lease to Lessee, and Lessee hereby agrees to rent from Lessor, up to an additional 10,000 +- square feet of space to be constructed by Lessor onto the existing library premises, said additional space to be constructed pursuant to all of the terms, covenants and conditions as contained in that certain "Resolution Of The Board of Supervisors Approving The Undertaking Of A Lease For The Construction Of An Addition To The County Library Building Of The City Of Cupertino Civic Center," excepting term number two therein, relating to "Construction and site costs," passed and adopted by the Board of Supervisors of Santa Clara County on June 11, 1985. Said Resolution is attached hereto as Exhibit A and made a part hereof by reference. The following three sentences are added to the end of paragraph 4. Rental, subparagraph B.: In addition to Lessee's reimbursement to Lessor of said bond payments, Lessee also agrees to pay Lessor an additional $120,000 per year as rental for the up to 10,000 +- square feet newly constructed onto the library premises. This additional rental shall commence upon occupancy by Lessee of these premises, and the first payment shall be prorated to the beginning of the following fiscal year. In addition, if Lessor's percentage assessed value contribution to Lessee for the providing of library -'services increases, Lessee's total rent to Lessor shall increase by the same percentage. The base year for determining the percentage assessed value contribution shall be 1986. All the other terms, covenants and conditions of the aforementioned lease agreement between the parties shall remain in full force and effect. Date: JUN 2 3 1986 Lessee: By Susanne Wilson, Chairperson Board of Supervisors County of Santa Clara Date: Lessor: By R bert Quinlan Cupertino City Manager ATT S . Don ld M. Rains, erk Boar of uperviso APPROVED AS TO FORM AND LEGALITY: ��)v S - (-8c Harrison b.rTlaylor Deputy County Counsel HDT/dn 09721 Date: City Attorney. i Date: City CleFfk Mayor, City of u ino l ) RESOLTI—ION OF —HF BOARD OF SUPERVISORS APPROVING �/I���/'% /� A THE UNDERTAKING OF A LEASE FOR THE CONSTRUCTION /`J OF AN ADDI'T'ION TO THE COUNTY LIBRARY BUILDING AT THE CITY OF CUPERTINO CIVIC CENTER WHEREAS, on December 26, 1967, the City of Cupertino, as lessor, and the County of.. Santa Clara, as lessee, entered into a lease which provided for the construction and occupancy of a building for use as a county public library at the civic center site of the City, in consideration of payments by lessee of $25,000 per vear for the period 1971 through 1993 which funded the cost of construction of said building and acquisition of land and parking therefor; and WHEREAS, the City of Cupertino has proposed that an addition be constructed to said leased library building in order to expand county library operations thereat under a lease arrangement comparable to said original lease, and is applying for a construction _grant therefor from the State of California; and WHEREAS, the County of Santa Clara desires to enter into such a lease for the construction of a library addition, provided that it includes the following features, and otherwise meets with the approval of the Board of Supervisors: 1. Size: Addition of up to 10,000 square feet; 2. Construction and site costs: Not to exceed $100,000 per year, such maximum to include current lease payment through final 1Q93 payment on the lease of the original building; 3. First payment: Fiscal year 1986-87; 4. Length of Payment: Up to 30 years; 5. Maintenance: County Library to maintain interior and exterior. - 1 - 6. Parkinq: City of. Cupertino to provide adequate parking and I' maintain parking and landscaping. NOW, 'T'HEREFORE, IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Santa Clara that it approves the undertaT:ing of negotiations for a lease arrangement with the City of Cupertino for the construction of a library addition to the Cupertino Civic Center T,ibrary which will include the above-described features, subject to the final approval by both parties as to the terms and conditions of such a lease. BE IT FURTHER RESOLVED that the County of Santa Clara will cooperate in good faith with the City of Cupertino to negotiate such a lease which is acceptable to both parties, and also will cooperate with the City of Cupertino in connection with an application of a grant or loan from the State of California, or other source, in order to assist in the funding of the cost thereof. PASSED AND ADOPTED by the Board of Supervisors of the County of. Santa Clara, State of California on JUN 1 i 19A5 by the following vote: DIRIDON, LEGAN, LOFGREN, MCKE('�NA, WILSON AYES: Supervisors NOES: Supervisors NONE ABSENT: Supervisors MOM] _ ROD DIRIDON, Chairperson Board of Supervisors ATTEST: Donald M ains, Clerk Y_ Burd o7 S pervi sors APPR ED AS TO FO AND_LGALITY: DO. J. FA N, eputy Cou tv Counsel DJF/hh (7578 - 2 - C-7,. Office of the County Librarian 1095 North Seventh Street San Jose, California 95112 County of Santa Clara 293-2326 Area Code 408 California December 31, 1980 Robert W. Quinlan, City Manager City Hall 10300 Torre Avenue Cupertino, CA 95014 Dear Bob: Enclosed are 3 copies of the Appropriation Limits agreement between the City of Cupertino and the Santa Clara County Library District. These have been signed by Dan McCorquodale, 1980 Chairman oft he Board of Supervisors. I would appreciate this being agendized by your City Coun- cil and when approved, signed by your Mayor. One copy, of course, is for your files and the other 2 copies I would appreciate being returned to me. If your office will call our Community Library Supervisor Mary - Ann Wallace at 253-6212, she will pick up our copies and see that they are returned to our office, so that we can get them back to the Board office. Thank you. Bj C: mm Enclosures Sincerely Barbara J. Campbell County Librarian S) An Equal Opportunity Employer IK PROPOSITION 4 - APPROPRIATION LIMIT - TREATMENT OF CITY CONTRIBUTION TO COUNTY LIBRARY The Santa Clara County Library District and the City of Cupertino, acting pursuant to Article 13b, Sec. 3(a) of the California Constitution, do agree as follows: The contribution of the City of Cupertino to the Santa Clara County Library District for FY 1980-81 will authorize the City of Cupertino to increase its appropriation limit by the amount of the actual contribution made in 1980-81, and the County of Santa Clara Library District will reduce its appro- priation limit by an equal amount for FY 1980-81. This agreement applies only to the appropriation limit of each agency for FY 1980-81. For purpose of estimating the increase and decrease, the maximum amount of this transfer is $33,765. SANTA C,,,A—COUNTY LIBRARY DISTRICT Date: DEC 9 1gS2f1 Chairman, ®o MccoR fo®AuPervisors CITY OF CUPERTINO By lafa Date: jib Mayor ATTEST; City Clerk 10300 Torre Avenue Cupertino, California 95014 (408)252-4505 SUMMARY AGENDA ITEM NUMBER 3 AGENDA DATE April 7, 1986 SUBJECT AND ISSUE FUNDING IMPROVEMENT AGREEMENT WITH COUNTY LIBRARY RACKGROUND As you know in prior discussions, the City of Cupertino would have to subsidize the library expansion if $120,000 annual payments are used by the County Library District to the City over a 30 year period. This payment would provide for $1,350,960 principal at 8% interest which would be some $365,000 short of the $1,716,000 principal needed to fund the library expansion on the basis of architect's estimates. The $1,716,000 does not include any parking for the library or land- scaping. STAFF RECOMMENDATION If the Council is desirous of proceeding on the basis of this subsidy, I would recommend that a clause be provided in the agreement to repay which would read as follows: "Repayment for building improvements to the City of Cupertino by Santa Clara County Library District shall be no less than $120,000 per year for 30 years. "If, however, the Cupertino Library's percentage of its revenue based upon its percentage of assessed value to the total district assessed value allocation increases in the future, then said annual payment shall be increased by that same percentage rate." AGEN[Ir", ITEM NUMBER 3 FUNDING IMPROVEMENT AGREEMENT WITH COUNTY LIBRARY Recommendation Continued: Council may wish to discuss this amtter in Executive Session. APPROVED FOR SUBMISSION TO CITY COUNCIL: City Manager 0*0n4-- Cit4 of CWpall"o City of Cupertino 10300 Torre Avenue Cupertino, California 95014 (409) 252-4505 To: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL From: Dorothy Cornelius, City Clerk Subi*O: Agenda Item No. 3 On the first page of item #3 the last line of the last paragraph was cut off during duplicating. That paragraph should read: " . . . payment shall be increased by that same percentage rate." cc: City Manager Date: 4/4/86 9/23/85 SANTA CLARA COUNTY LIBRARY 1985/86 Revenues 7,722,748* GENERAL FUND 250,503 3.3% LIBRARY SERVICES Cities 41,938** Fines 200,000 241,938 3.1% *Total projected revenues as approved by the Board of Supervisors June 25, 1985. Totals are subjected to revision during fiscal year as more accurate data becomes available. **Known contributions at time of Board approval. SANTA CLARA COUNTY LIBRARY Formula for Allocation of Personnel & Book Budgets 1985/86 APRIL 2, 1985 The purpose of this formula developed by the Library and city managers in 1980 is to establish an equitable distribution of the available personnel and book funds. It shows relationships among the various libraries. It does not include all the unincorporated area. The total assessed valuation (or tax base) is $13,277,332,976. TOTAL UNINCORPORATED POPULATION: 107,300 UNINCORPORATED A.V.: 3,337,601,549 = 31,105 PER CAPITA ASSESSED CIRCULATION POPULATION % VALUATION a 3/84 - 2/85 % AVERAGE ALUM ROCK 27,544 9.07 856,756,120 7.35gq 151,027 6.28 7.57 CAMPBELL 33,657 1,201,356,502 UNINCORPORATED 10,994 341,968,370 44,651 14.69 1,543,324,872 13.23 319,182 13.26 13.73 �i:8`411 CUPERTINO 38,082 2,100,620,121 UNINCORPORATED 9,933 308,965,965 48,015 15.80 2,409,586,086 20.66 455,718 18.94 18.47 GILROY 25,543 703,513,317 UNINCORPORATED 5,525 171,855,125 31,068 10.22 875,368,442 7.51 165,280 6.87 8.20 LOS ALTOS 28,630 1,296,519,470 LOS ALTOS HILLS 7,710 554,851,279 UNINCORPORATED 5,809 180,688,945 42,149 13.87 2,032,059,694 17.43 504,464 20.97 17.42 LM Zi<C) MILPITAS 42,110 1,830,389,562 UNINCORPORATED 100 3,110,500 REft-'VELOPMENT [ 548,472,0711 42,210 13.89 1,285,027,991 .11.02 294,931 12.26 12.39 A, -a•31) MORGAN HILL 19,066 656,936,292 UNINCORPORATED 13,367 415,780,535 REDEVELOPMENT C 87,506,8011 32,433 10.67 985,210,026 8.45 202,147 8.40 9.17 (�-_? "T 3T SARATOGA 30,000 1,411,396,684 MONTE SERENO 3,446 188,511,458 UNINCORPORATED 2,380 74,029,900 35,826 11.79 1,673,938,042 14.35 313,387 13.02 13.05 303,896 11,661,271,273 24,406,136 Sunday service not included. Morgan Hill adjusted for recarpeting. Gilroy adjusted to 49 hours. forP�ST is -rUU int- 1w1 (�{li C� d'T i NO 6 r+1 1 a. a, a, a, O o+ O o F N •- N - N I N F z L.1 a a m o 0 0 0 0 0 0 0 N a O c O 0 OO 0 0 0 0- 0_ W - - - - - C t— On mcn ti J m m N Ln co\J co a z - z s c v c m L O m Lr` [ N M r- p co N a` M Em ¢ � L m m > U Ln 'n a aJ + v L rn O ul N y O U co `a -7 O N .,� t4 N N O` N N -- O m �, cn o +-1 m m IO M b N Q M O y c N co co L m \ 0` N O Z tT L., 0H\ 0 co Ell- N c O -7ti t- to N N oo c0 10 m c0 M O N N S c m r- rn rn Lfl Lr N m 10 L H U S Lf. U` %0 O O` O - O 00 aJ co m Lf` N N M -o m C rn (U N m p L N E c m LL'` m N U' U` C O L.. m N u O m ¢1 y 4j LZ M c 1-i •Lf U O L Lf` L O >iVco a ¢ HC C -o L H O N O N ul 10 N ul N O a` U` N O r- - N L. �O m O N m Z C m C O H Z N O t-- C--N 10 cc) N C)" %O O NO` O•m0 N 00 ul CD= ti O m U LL 0 O Lfl m c0 •'- 0� O m .- s N O` 10 Ul Lf` O D` N UP CO O LO --r 0' C` N O >. C 4 LJ H N L H -•+ U U7 E^ 10 O Lf` ID M Lc crJ C •-- CO O` 0 O N t_ %S O IO O C` b aJ C U1 C LP U 10 N N �o W - Lf` �o- U` co U` co �- r- NM cc) O - O• � N M ti aJ J L C 7 ¢ Cil = ti _ M O, _ m 10 C, LP LO co M Lf, c7 �o O M r- O o` N u` N m U7 Cl O• N LaJ Vl -1 _ - - - - - - - - - - - Z 0¢-1 •'1 O OJ rnul a. V) ¢ %0 m O co O ON m O- LO %0 = O N O m co U` %0 ul Lam- Lf` •- m [` m LI- 10 U vi co N m U1 .-- M CON Lf` O co LCI %O O• S C aJ aJ O - G O L p, .--1 N N '- N y Z aJ ca ¢ H O M L/7 U Q L L aJ M 0 m 'a_ 11 Na, O N L` Ch N O` 'i '0 .--I 7 y .'1 -4 C-: O LT tK O 10 co N c0 co �0 Ll- -1 n. m U = O` C M f+l O '-- ¢ O > C Ln L .--1 m +' O y p .. .- > aJ O W L Oa• O' z m -0 y C - rL - O H N H N H ti N m lf1 m e N O O Q` LT O O O .O ti m O\0 O 'O �o 0 E7 .-1 O a! m _] m d Ln \D O� 10 O O, O U` U, O \0 t� o .--- N O M � O me r) co co J' O E C 'o L-- � - a. m -3 O L� � M O - - b Q• _ cD - Lfl Lf` - - U' - N - N - N - - LT (n _ N - - O m N _ U` - M O Lc. L O ti O a• N M .- ? m � N m N ? S M m Cl) O O .,.� a-J N O. O M M � r- tw- aJ t' aJ o7 ¢ . �. Q 4-. N La. 0 O 0 0 -30 D D D O •r+ m .-. = Lal la] L,.1 L,.1 ...1 LaJ Lal H ta] (-- LaJ v L vO E• F F F H H [--z [ z O F a) L N U ¢ 6 6 d S Q ¢ LLJ 1 6 Lal Z Q cn y -.+ m Z= Ct K CC ¢ S .-1 2"Z Cal O O O O VINO O a. Hoa. cc O 4•p z a. U -3 a. z a. a. O O a. N a. O S n. O d Lal a. L Ln x m O L1: O ..J = H = F-• F- = Q = _] .-1 U V) = 7 7 m U taJ O H O >-• O ..J .•J O H O GJ Z O tal O O CL o -1 c J © v v O U ¢¢ U H U ¢u :I- H Lal U --C Z S: a. L: Lal Z Z L LL Z J U= 1...J QJ 7 L L (.—a. H a. H ,.•J H Ln Vl H ._J H Cl LL H � (ice H L 0- m 0 O z ¢ Z = z H O O z H z LaJ O z Lal a 0 F• 4) > .. (- S ¢ U O U O U O ] J 0 O S U Vl S O FORMULA PERCENTAGES LIBRARY 1980/81* 1981/82 1982/83 1983/84 1984/85 1985/86 1986/67 AR 7.75% 7.48% 8.1% 8.52% 7.91% 7.57% CA 13.21% 12.25% 13.1% 13.65% 13.68% 13.73% CU 16.69% 17.34% 17.2% 17.42% 17.70% 18.47% GI 8.54% 7.90% 7.7% 7.92% 7.92% 8.20% LA 17.07% 18.01% 17.7% 17.53% 17.28% 17.42% MI 12.02% 11.95% 11.6% 11.03% 12.92% 12.39% MH 8.82% 8.67% 9.4% 9.58% 9.31% 9.17% S 15.88% 16.20% 15.2% 14.35% 13.28% 13.05% * 1980/81 formula included population and circulation,. All other years the formula included population, assessed valuation, and circulation. r— n n II H II 1 H I II U II 1 II L 11 O n O 00 N d Q ON 00 4) 1 v cn 00 r-1 co r- r- n a 11 �o\ O Cl)0l o co o cn C+ 11 -3 d I cl)inI t7 Q O+ � n H 0 i? 1N.1 -4 'i t0 H n H I - 1 I II II 1 I n n I I .K 1 .n I N O co an O O — 11 co 11 C+ O r- O ' I I 1 Q C+ co r\ O O O 11 to II 1 00 �p Q N n 1t 1 a% I N N f7 0%I 1 I It 11 _ � 1 . 11 II .x '✓ tt en II I O ON O N N O O O O I CO I t' I II N W m - O O t7� 1 c O O _ a0 to O n= C '• co ti to No+ to CIS 1 14 i m 1 I n II >+ ll I r II O tl' O O O cn O cn z 00 n co 11 N N to O ch rl v to o 0 o m I co I N C% cn O O 11 C% I I ri N r•1 n U ri H :g H U tt 11 0 II W 1 1it �c .• f I n 11 0 .. .-I o e o 0 0 to r- E- H I o0 1 O 00 C+ O O N H n 1 It ` Ln r-1 O C+ C to In U -41 NI o0 CO 11 �O r-1 N N r� x I. 1 C% 1 v cn c0 O O 11 r-+ II a co 1 I z! K C+, ON 11 11 x I 1 iC O I1 II ►c }+ I N I O to O O N F It CO 11 m 00 00 Q O 1 I I ll .o rn r 1 co 11 r --I 11 - - - - ' I-' 1 00 I %D O to cn cr 1' T II - N c'7 O I I U, L• II 1 I tt II I I is 11 1 II 00 cl O %0 00 O C% N to -4 1 cD I r, ri to O+ T Q.. IO to 11 I II cn r, c7 N r• -I C+ C7 - 11 00 II -,7 1: 1;r+ .-� r` r- v 1 C+ I N N Q r-1 r♦ N It r-1 11 r -I I I I H 441. II II I I II 11 I I I IL' II II N ¢ I I 1 W n n r + >+ r x C Ix 14 tl 11 O IA t4 P4 1 I •6 O O -4 00 N V2 I 47 .-1 r-1 e0 O n Q d 1-1 = .' OH I: H II O N V1 V1 -4 H I r] -34j O En x I r--1 O n 1 P L+ O •.4 cc 1 a7 L. I1. 04 N II II Q 14 cA r-1 tj L� I r— CUPERTINO EXPENDITURES 1982/83 1983/84 1984/85 1985/86 Actual Actual Actual Est. A. Salaries: Branch only $443,089 497,318 532,725 605,813 HQ support staff 190,344 224,155 246,810 287,448 Total Salaries 633,433 721,473 779,535 893,321 B. Services and Supplies: Materials: Adult 62,905 68,451 73,730 80,120 Children's 27,998 30,700 33,151 34,156 Periodicals 5,897 5,100 5,591 5,929 Fi lins 625 750 750 600 % share of CE, BKM, HQ books 9,538 11,283 11,747 12,083 Total Materials 106,963 116,284 124,969 132,888 Building and Utilities: Telephone 2,960 3,398 4,468 4,500 Rent 16,238 30,128 24,650 25,040 Utilities 33,043 30,798 42,993 45,000 Total Buildings and Utilities 52,241 64,324 72,111 75,540 Overhead % of maintenance, equipment 4,668 5,399 8,823 11,802 % of maintenance, structures 11,280 35,579 48,519 48,071 % of office expense 10,117 17,874 18,006 21,241 % of Data Processing 22,020 28,850 27,335 38,099 % of small tools/equipment 25,738 1,631 3,448 3,694 % of printing 4,472 1,744 3,099 5,541 % of general county overhead 22,742 27,305 26,371 39,753 % of postage 2,513 2,507 1,811 2,621 % of HQ, BKMO, CE overhead* 47,500 28,643 29,574 46,566 125,604 149,532 166,986 217,388 Total Overhead Total Services and Supplies 284,808 330,140 364,066 425,816 6,014 59,098 6,180 1,050 C. Fixed Assets Total Expenditures $924,255 1,110,711 1,149,781 1,320,187 17.2% 17.42% 17.70% 18.47% Formula for Distribution NOTES (1) In determining each library's % of support staff, the salaries of HQ, CE, BKMO were assigned to the community libraries according to the "Formula for Distribution". (2) In determining each library's book support, the book budgets of CE, HQ and BKMO were assigned to the community libraries according to the Formula for Distribution". (3) All services and supplies as well as costs for operating HQ and BKMO were assigned to each community library according to the "Formula for Distribution". * Includes all services and supplies accounts not specified. -35- February, 1986 COUNTY LIBRARY FIVE YEAR OPERATING PLAN Introduction Attached is a S year operating plan for the Santa Clara Count Library This plan proposes continued County General Fund supportY Y program. Years. Support will remain approximately at the leverece received in FY86. itional fiscal The revenue and expense budgets for FY86, which serve as a base for future year Projections, have been updated to reflect current information. As a result of these adjustments, the Library is expected to end this fiscal year balance. This fund balance will be with a positve fund critical to the Library's operations in FY87, as expenses are in excess of revenues for that year. This fund balance together with the continuation of the County's General Fund contribution will be needed in FY87 and FY88 to partially fund operations. Without these funding contributions a deficit spending would continue through FY88. An improved financial position is expected by FY89 as revenues begin to outstrip expenses. It should be stressed that the plan makes no provision for enhanced service levels and reflects a continuation of the status quo in terms of service hours. The service hgprs that Library branches currently offer are below pre -proposition 13 levels. Assumptions Used in the Plan: Revenues GENERAL FUND CONTRIBUTION The general fund match and contribution allocated to the Library in FY86 was approximately $215,000. This contribution basically funded the deficit in administrative operations and matched service levels for the unincorporated Population areas. Continued general fund support in similar amounts are required in FY87 and FY88 in order to avoid projected deficits, staff reductions and lower service levels. CITY CONTRIBUTIONS ELIMINATED No contributions from cities are included other than nominal amounts for designated services desired by certain cities. (See Exhibit I for historical contributions from the cities.) If cities choose to contribute monies for enhanced services, the County will continue its policy of matching service level for the unincorporated Population. SPECIAL DISTRICT AUGMENTATION FUND: ELIMINATION OF 2% SET ASIDE The 2% set aside of Special District Augmentation Funds (SDAF), a contingency fund intended to address one time needs, has been reduced from the Library's budget in FY87 and subsequent years. During the last two fiscalyears the Library received all of the SDAF set aside which amounted to $160,000 to $170,000 each year. Growth Of SDAF beyond FY87 is correlated to property tax growth, with the current formula for allocation remaining unchanged. Since the contingency funds are intended to address one time emergency needs, the Library will request and would require about one half of these set aside funds for its needs for the next two fiscal years. REDEVELOPMENT LOSSES Redevelopment losses impacting property taxes have been factored into the SDAF revenue projections. From 1982 to 1983 redevelopment losses increased from $25,000 to $131,000, an increase of 524%. In 1984 they increased 57% to $204,000. In 1985 they increased 39% to $283,000. Plan projections estimate that redevelopment loss will increase 30% a year in the subsequent years (about $90,000 per year). Most of this redevelopment logs has occurred in Milpitas, where losses are expected to level off in the next few years. However, increasing losses may occur in the Morgan Hill area as development takes on new dimensions. PROPERTY TARES Property tax growth has been correlated to general fund projections. Declining growth in property taxes is attributed to a slowing economy. Consultants have, in fact, projected a recession in FY90. Current secured property tax estimates (revenue account 9010), also include the Library's share of the Public Employees Retirement '(PERS) tax, approximating $260,000 in FY 86. This tax revenue is estimated to. grow at a lesser rate than current secured property taxes (8% to 11%). The PERS talc is estimated to grow between 7% and 8% over the next four years. MOTOR VEHICLE IN LIEU TARES The Library, because it is a County program, is eligible to receive these taxes in lieu of the BITR loss resulting from the "Long Term Local Financing Act of 1984" (Chapter 447/84 and Chapter 1325/84). The County distributes these taxes in proportion to the libraries share of BITR loss relative to the County's share of BITR loss. The projection for these taxes has been correlated to general fund growth assumptions. STATE LIBRARY SUBVENTION The State Public Library Foundation Fund (SB358) currently does not provide 100% funding to enhance basic service levels as the law intended. While the legislature has consistently agreed to higher allocations, the governor has consistently reduced the allocation. In FY86 only 55% funding was approved. For FY87, the legislature did not send the governor a full funding recommendation, but rather stayed with the status quo, partial funding. If efforts are successful in providing 100% funding (an intense lobbying effort is needed), as much as $210,000 more per year would be available for this County's Library program. LOS ALTOS TAR OVERRIDE No provisions are contained in the plan for the additional expenses and revenues that will materialize as a result of passage of this tax override. Los Altos tax override monies are intended for enhancement, not to supplant County funding. - 2 - Assumptions Used in the Plan: Expenses SALARIES AND BENEFITS Several classes received salary increases in FY86. Salary and benefit costs for FY87 and beyond have been projected on the assumption that the vacancy rate in the Library will be 3% or less. The plan calls for many of the currently vacant positions to be filled by FY87. Salary and benefit costs beyond FY87 have been adjusted by 6% per year to account for cost of living increases. SERVICES AND SUPPLIES A detailed breakdown of service and supplies costs is shown on Attachmennt A. The following highlights significant cost factors affecting services and supplies: RENTS AND STRUCTURES Allowance has been made for lease payments resulting from the expansion of Cupertino Library. This item is still under discussion with the City of Cupertino in order to finalize colts and details. PROFESSIONAL AND SPECIALIZED SERVICES An increase to this expense account of $25,000 per year has been included effective in FY87. The increase is necessary to pay a membership fee to a South Bay network which provides county citizens access to the resources of all public libraries in San Benito and Santa Clara Counties. In addition, reference questions that cannot be answered locally are processed through the system reference center. Access to public and private facilities throughout the country are available. This service has been funded by federal library services and construction monies since 1976. The amount has declined each year and wi).l be phased out completely by 1977. Local money is necessary to maintain the service. BOOKS The County Library Commission has a goal of dedicating 15% of the Library's expense budget to books. However, the library currently dedicates approximately 10% of its operating budget to books due to funding constraints. Despite enhancements over the next five years, the operating plan projects that only 11% of the Library budget will be dedicated to book acquisitions by FY91. Purchasing power of book money has decreased significantly. The book budget has grown 8% since 1977. The cost of books has increased 50%. In addition, information via new technology such as data bases will be essential. The Library will have to find funding for this new technology. RETIREE HEALTH COSTS Commencing in FY87, pending approval of the Board of Supervisors, the Library will be disposed to contribute approximately $73,000 per year to fund the liability - 3 - associated with health 87, care benefits for currently the cost to the Library Y for fundin S` retired library personnel. force were also increased g the benefits In FY " employee per year. from $100 per em is tha per accrue year, o to $250 current COUNTY OVERHEAD $250 per The Library is not charges a General Fund department and has g overhead to such departments. past years. This cost specific revenues. The County years, The Plan calls for nominal increases in thisee difficult to expense over the next in .., next five Fixed Assets: Technolo ical Im rovements Needed The County Library Y has had an ongoing going Plan to automate its to funding The initial three g constraints. FY87 Year plan was operations with the microcirculation s Plans call for the interrupted in FY 85 due beyond FygJ systems in all completion of the installation of are in branches. Fixed asset allocations to their ca to maintain the systems capabilities. and to provided in the plan some enhancements It should be stressed that Operations. Introduction and this automation thrust reduce C Arical and administrat velamentation 1s critical to Library of these s stems is not intended to enhancements for re uirements. many years. The systems will allow the The Library demands more efficiently, staff has not received the economies achieved from these in some reductions Y to meet an o s to temporar current Opportunity to reprogram, not re u eems are expected to provide temporary 1Librar p. However, Of need. current y with personnel resources to other areas General Trends General trends for the Library indicate that problematic, with deficit spending the next two service level. General g Projected fiscal years will be Fund contribution in spite of maintaining the and SDAF monies will address current The reasons for this this problem. are: - 1) Elimination city contributions. 2) Reduction of the SDAF set aside beginning in FY87 next two fiscal Recommended action will request 112 the set aside for the 3) Reali years. 4) gnment of the salaries and benefits of many library classes. Increase of service and supply costs as outlined 5) Planned implementation of automated systems. Previously. 4 — 6 F Beyond FY88 the Library's revenues, outstri financial position stabilizes balance. PPing expenses, begin to as costs are contained generate surpluses for , and the program's fund RECOMMENDATIONS A. Short Range g - In order to alleviate the fund deficit in 1987 and 1) APP1Y 50% of the SDAF 1988 contingency to 1987 and 1988; $100,000 in 1988. $90,000 in 1987 and 2) Use General Fund monies to fund County overhead costs in both years. 3) Assume a modest salary savings factor. B. Long Range - permanent stable increases a service level increases. will be necessary to provide desired 1) Lobby the State to fully fund and increase the Public Library Fund. 2) Explore the maximum mum use of technology to make most efficient use of staff Very little staff can be Technology such P added in this as the Computerized circulation s revenue projection. and reference data base searching will be essential t system office automation service levels. ° help maintain 3) Work with State legislators to establish additional funding mechanisms. 4) Explore the feasibility of providing libraries, recovering other public services functions revenue from the through the (access to vital service provider. Recorder currently beingstatistics and information searches services at assessed to determine the feasibilt ) are outlying branches. The public would Y of providing result of decreases be better served as sa in travel time, etc. and the librar revenue to help offset operating costs. Y may recover some 5) Explore the possibility of allowing the Public Service Agencyt revenue recovered through new and, innovative strategies to be meet deficiencies ° utilize in the Agency, the Library used to Purview of the agency. While Y being a program within the departments to utilize the general policy of not application is a revenue they generate allowing Prudent for their own program to do so, especially if one, there may be merit in allowing the Agency deeficiencies at the Agency is generally recognized that there are g Y level that will require a general fund remedy. This idea could be extended to allow the general fund contribution Agency to change the mix of Recorders tO various programs its Office Y untapped can use previousl For example, if the Operations currently general pped revenue sources nigt to offset displaced general fund contribution could be anions, then the resulting pplied to the Library. - 5 - 0249q 6) Explore the possibility of sharing some admininistrative personnel with the general funded Public Services agency and recover the cost associated with the sharing arrangement. The Library and the Public Services Agency are currently exploring the sharing of the Library's messenger service. 7) Continue to solicit foundations and the Silicon Valley industries to contribute hardware and software to the library effort in the interest of the community. Experience has indicated this idea, though appealing, has often not been productive. Costs of fund searches have often been greater than amounts raised. 8) Continue to'utilize volunteers to the maximum extent possible. Currently all libraries use volunteers. The Library uses the equivalent of 11.5 full time employees each week in volunteer time. - 6 - V * 11 N )I- * I w O r n �n )F 7F �F II rte+• O r.. C 0.n7 II .I r C/I W N 1 Wn 'b to r 'C7 II it 7 n 00 (D b fOi r* O w r.. a 1 Cf 1 1 11 C LL r II O K r `G r• CD II n w c 1 09 m C, r c+ 11 h 1.4CL II H � w m x N o o O r• n IT ID 1 Q N N In a O r I I-1 I '1 `C y y C?- w= II H I 0D cr- ID r a 9 z 1 H I cn n vi 11�+ O Do " • r r (D 11 r2j If '< < a I O m 0 Cr cr Oo I rn I N W O 11 b PISW O O r• II 11 rt r) CL 1 w O I 1 (D ID w 11I .� (D p 11 If o O 11 I< � I m r I 1 < II r• I I I 0 II II II ID I 39 I 1 I II IV a �•' r V ►•a N II r II I �D I f-+ w ' � r u m n II I W In rn 'a � - - I 0"1 1 I r U7 N tD O Ln 00 O� W V II 1 00 I O co II r If 1 it II II I I L). I I '1if n 1- li II O I� W NI I r y II Vt O It 'D '1 1 00 1 H 11 V 00 O O 00 00 N O O 00 it H In O Il N In 1 zs 11 11 ,o oo a+ C II v a W A II f+ If O 11 00 II OD II U In v In W Ln O O %D O a co D, o co II1 H rl uMY * I, • O I W 1 IH If c co 1- 1 a II 11 In H 0 W 100- w�OII 11 II 00 O VI A I Co I II 11 WO rn W W O O O O N3 „Frl LWN O II 1 0� H If II 11 I iA 1 I II II 00 yq II r-1 II Vl r v A O N II II > 1 If co co -1 O A Ln II co II A I I� �D O O O II I it I;rl II 1 %D O O CDco O N� O N � I� O II II 1 II II II H I 1 1 i.? II 11 II �D W IV N a WA II it VI co II W I N O O V 1 I r O O In 00 O O O a D 11 CO II p x N I II II 1 1 II II II II I I 11 H II II I u Ln In o �D Ln r i1 I' Ha II ~ O 00 a W w O tD r 11 N W �I 1 O O' �`A 00 N O 14 a CO a rO w N Co 0 00 A I V 11 (D I n 11 o I I V , 1 II III n III , H I II II H II I K I N N N N N N N N N N N N N N N N N N N D �O V V V V vl V1 vl -j V1 V1 r r N N N �O �A V V1 V7 j T r N r V OJ \_n j N _a j N - •••� ••i N V1 V1 O^ N N vl In _+ 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 j 1 1 1 1 1 1 D O O mm O CL a I m o O T c 0 a ... r o c . 3m.... 7 J T 11 0 OI 3 3 !A ... 1'* O m w 0 J to rn.. r —. m m m m cu S O ' m J O N 1'�1 c9 r A A A J m m w O m J m m x m m m S N 3 ►» A N m mc m cu o m c cl T Cl)cch C3 un 10 O� n w ' = m m i n CIO, N n 3 m d rn C m 7 N m l C m H N vl N j _ _ o, r N � �O V1 V V1 V r V1 O V7 Q� O V'1 O O V7 C 0 0 0 W p N O C W C O C C O O O W V O .O C O C� O O C 0 0 0 0 .o O '•.w C 00 CG1 D` W O� N W co V7 N N W r W r r W N .O .a N Ol OO v o] t Oa V1 V'1 O O V1 V'I O O+ V1 Vl r V7 v V O V1 W N O r vl O O O O O O C O O O O O O O O O O O CO O 1 C C O O O O O O O C O o O O O O cm C O C C V O O O O C O C O O O O O O O O O C O O O O O O N � N V1 r CT W r r w V Vi m n V.rl Ca �. O �O O Vl w lA O V7 V7D V1 V n a 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O Cs to � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 Cl o m D D 0 0 0 0 0 0 0 0 0 o c o 0 0 0 0 0 0 0 0 0 o a e _ 0 3 Cis c ew c = x w � e N w O O� N ..a � w _a vl .o V7 O O W O V 10 V1 O V7 T T V7 m O O VI O V7 W Q1 n O O Ca N m 0 o O O O O o 0 0 o O o o O O O O O O O O O p p O O O O O ClO O p C O O O co O O O 0 0 0 0 0 0 0 0 0 0 •O O O O O O O O O O .O p0 O O O s w r r N r J V N O� N N F.* f 0% V O O W vl c CD O O O O O O O O O O O O O 1 C O C O C 0 0 0 0 0 0 0 0 O O O p C C O O O .� O O O O O O O O O O O O O O O O O O �p O O O O O O �O O O rn C W � �O N r _ \ O V1 r V1 N Q\ y'Q' O CD O V7 w O C N N O� O N m 0 0 O O m d` 0 0 0 0 CT O O Vf O OI I \ O O O O O O O O O O O O O O O O O O O Or co70 0 0 0 cm 0 0 0 0 0 O O p O cm O O p O O cm CD O C O O% O O O O O O O O O O O O O- O O O O O O p p O O C � PP ,11 11 C _ 11 II lJl C ".7 11 ii Y�1 If 11 d C 11 0 c o ii �1 IL ^ 11 G 11 = T •-- 11 d C n 11 N � u d r 11 11 m 11 rw II is 11 II 11 11 11 11 11 11 H 11 F 11 11 .w... II 11 11 11 11 = tl u rP.- w 11 P W 11 O A r 11 W 11 O CJI 11 -0 V W 11 P [4 N II V 11 11 II 11 11 11 N 11 W II 11 N u -0 II Tt u u 11 CJI It -0 P a u o m [JI 11 -0 It Cn a II O m -0 11 W 11 II 11 II II 11 11 O n II 11 O u x n 11 1 I1 II 11 Q� 11 CJI 11 -0 O 11 P 11 � W V 11 O N 11 A CJI CJI II W it II 11 11 II 11 11 11 II P II O u x u u u ` 11 VJ 11 -0 1. CJI 11 -0 n A O u o O -0 II V o cn If o If u n n u u u u u u -• 11 RJ 11 V n x u u u u n _ u m 11 W 11 V 11 A II CJl 11 A 11 0 O 11 W O O it N 11 11 11 II 11 11 11 11 u o- 11 11 CJI II N u x u u u -0 u - 11 N CN W 11 CO 11 m m 11 O m m u o u u n u n n II A 11 11 P II V 11 X 11 It 11 �p 11 W RJ 11 V ✓ V 11 •-- 11 P u N w u m v m u o 11 11 11 11 ii u o- n u 11 N 11 r 11 O 11 _ [D CJl 11 W a N 11 u - '� V II CJ1 -0 m m -0 ii m 11 i II 11 11 11 u o- u it rFa I 11 ✓ •-- u o 11 tJl V i -0 it CJ1 O 1 II -0 CT ti m I, rJ •>` m n w tl D O O O O ` 10 19 N rp Ip n n n n n P P W W CJI m P N W N ao o .N-- 0 0 1 N r rs r N -0 CJI CJI w <> N O O V K x X N a LJ CJI Cn Ln -0 m N -0 N O P r O N W O CJI V 1 V I 1 O V [J1 V V O C.11 N X x x a -e N A m A A A -0 o cJI O V N P O 014- r P O V O N CJI, r 6 W C.11 O m b N O N N [J- . x x x r N Ja O c w m v o O W O W O o w o v 0 -0 W CEJ -0 CA o - RJ m = ✓ m X N CA N N V a N W ` P CJI ,r,b po 0 0 O O O W O O O N CCI CJl A r P C.11 N CX3 V P [T m O w cn r aJ r m O O W O CJI m O O O O O O G O O O O O O o cn m v o cn N -0 0 0 o m 0 0 00 O O O O r N C.J Cn O V -0_ CJI 0 0 0 0 o d cn G O O m O G O m o - •-- N o- a ^ -0 O O m CN O ^ O P o IV O O O w COIN O C II II � II 11 n tl rp 11 � II 1 ^ 11 11 it T u c u � 11 d II � 11 n n II 11 11 11 II 11 u If � it II r. 11 II 11 11 11 Cn 11 u -0 11 W 11 Cn 11 n A 1 -0 11 O I 11 11 11 11 it 11 V 11 u y 11 II x u n 11 P 11 11 W 11 P 11 W u 11 .W.. 11 11 V II 11 11 11 II 11 r II 11 O 11 CJI It x II II It 11 II u II 11 O II P u o- 11 11 m 11 P 11 m 11 11 11 11 11 11 11 W II 11 P n u u II m 11 11 O 11 W '1 b 1 n n C- 11 t.n u n u n n u u u i l .Jy n II Ln 11 P u x u u u n u 11 m 11 _ 11 O II O u 1111 P W 11 N 11 11 11 11 11 11 11 11 r u o 11 11 -0 C-3 u x n u n -0 u - 11 W 11 N 11 nJ 11 11 m u m 11 -0 u u n n u n II V n u _ n II x 11 11 II � II II -0 II m u m n - 11 r u m 11 -0 II 11 II 11 u N m u X II .- 11 O 11 11 m II CJ u cn II II C� u m II V II 11 11 11 it I n r u n `o n ii ii II [T 11 -0 II nJ II b [T u II r a r C-1 In •n n o c °� r IA n to -G fO r T 7J -i .o is c n w a a = = r-- = o .- w tJ] 10 ID A r 9 7. O O T �••• rD In r rn c a d c [t] Cr p 2 tJl w O m N P N Cl P fJi P O O N P CJI O -0 O d r_n A O W W p O O O CJI '••- W r P C N .- O N N A W r CJI N P Cn V m r-0 b C.JI N Ji O Co -0 _ P Am [T r V V P P P CJI N V a GJI L.11 A W O P-0 [Jf a N N N P V O V p 0 r r -0 W I V A I 1 1 r P-0 Cn P V m CP .J'a CJI P N CJI V P w-0 x x X X x G T! X T! N A w W W m CJI O V Fp y V W Cn P V O n-0-. V Y aV.. P O A [ll -0 W V m W W CJI Cn N tall O m CJ1 LA -0 O A V r A - C..JI A X x x x x V r P A - CJICJI •+] N X X x x x N IV ..� •-- W A .- r N-0 CJI OGn Cn m V A m V CJI O m V r O N ✓ -0 Cfl O [J1 -0 O -0 Cn ✓ Jf a C.J1 A N W-0 -0 N d A m I W P P r A W r W P O N -0 Cll N CJI O A P w V W A P V-0 OO OO P V P r I � N N N r N r P Ja w cn o 0 o--0 A v P O O H � CJ1 O W-0 c rn cn o c o- a o 0 O O CII ^ O O A 0 0 o al w o o-0 o 0 1 I -0 m V O GJI O m CJI CJI O o r o 0 0 V o 0 0-0 w o o O m 0 0 = C.11 \ 0 0 X T X . X . . 3�• N N N V CJI r V O P N -1 0 m O O CC1 CJI N P N A o LA o o Cn c.rl -0 o C> CA o 0 0-0 r o O O W O o a o o O O N CJI O O C.J O O O G CJI G O o cn o 0 0 0 o- 0 0 X x_• X x x x X x _w N N N .•-- Cn r m O P N N N m V CJI O. O U W O O Ln t.n O O O A-0 O 0 o w 0 0 o A m 0 1 0 om- o 0 o N m m o o-0 o 0 o N m r o w N N A Cn r W CJ- N O a m o- o cJI cn w ✓ A -+ cn o 0 0 0 0 0 r -n c.n o 0 0 o a o O O W O O O-0 N O 0 o a o o N o c X X X X rJ A O 0 o cn cI cn o r Cn O O V W O O Ln -0 CJI V V O m x x x X N r m N V N rJ m m A a r CJI w O '-0 r CJI CA m P V A _ W I N r O [Jf V Cs A m A cn N P ma I= cn P V a -e x x x x W N N W P N P CJI [Jf O Cn P r P v O A P A .Ja m W A A V V a O O P m m W m p K r 2 t7 D z m m w m mGo C I K r S a a m m a m N O V r N P r P Cn N a Ul V A CJI c.rl o o- A cn �n r ,1 N CJI N GJ m -0 m w M1l A .. -0 -0 m W -0 •2 W ✓ CJ1 m [h O D o v GJI o c• -0 w-0 c Ln v o- W CJI W RN CJI C• m C.n •CN r W �. RJ Cn m -ice A m o o- n] m 0 0✓ .-- -• m o -A m m c.n L -0 -I r.J o- w rJ o m P C.J ✓ Ul ✓ r V V ✓ Ln N A C.I1 --CI W o - IM, m -0 -0 o x r = m c=i 0 ✓ n S r D 0 -0 uJ o m r cn Z r 1� 0 O C r W ■ttM Itx u m C-3 o w w -- -✓ - 11 n -1 r r a rm o- N w o 0 0 o 11 It o Z m m w o o r� �• 11 o- m u u u n •A N u 11 r JY -0 V 11 11 V N A rJ a 11 A -0 W CJI 11 11 T O V P m V 11 G CA w -0 m - O m m N N 11 If m V N O V r N P r P Cn N a Ul V A CJI c.rl o o- A cn �n r ,1 N CJI N GJ m -0 m w M1l A .. -0 -0 m W -0 •2 W ✓ CJ1 m [h O D o v GJI o c• -0 w-0 c Ln v o- W CJI W RN CJI C• m C.n •CN r W �. RJ Cn m -ice A m o o- n] m 0 0✓ .-- -• m o -A m m c.n L -0 -I r.J o- w rJ o m P C.J ✓ Ul ✓ r V V ✓ Ln N A C.I1 --CI W o - IM, m -0 -0 o x r = m c=i 0 ✓ n S r D 0 -0 uJ o m r cn Z r 1� 0 O C r W ■ttM Santa Clara County Library --Revenue Account Definitions Account Name Definitions 9009 Supplemental Tax revenue from increased assessed values due Property Taxes to changes in ownership or completion of new construction (SB 813 & AB 2345). 9010 Current Secured Tax revenues collected from real property enrolled Property Taxes on the secured tax roll. Includes PERS levy. 9020 Current Unsecured Tax revenues collected from the unsecured tax Property Taxes roll for assessments on property such as personal property --business, aircraft, boats. Other Property Taxes (various) 9102-9104 The accounts represent tax revenues from the secured and unsecured property rolls which are paid delinquent or are paid after the collection date. 41 9313 Motor Vehicle Revenues to replace Business Inventory Tax Relief "License Fees (BITR) revenues. Legislation eliminated BITR in FY 1984-1985. 9367 HOPTR Subvention by State for local tax revenues lost by homeowners apply for exemption. Exemption Property Tax Relief program. 9030 Special District Property tax revenues established under AB 8 Augmentation Fund (1979) by shifting some school districts property (SDAF) tax revenue and increasing each county's, city's and special district's share of property tax. These shifted revenues are then given to the County to be allocated to Special Districts at the complete discretion of the Board of Supervisors. 9415 State CLSA (Cal- Reimbursement for nonresident loans and daily ifornia Library deliveries to member libraries (Contract revenues Services Act) from South Bay Cooperative Library System). 9459 State--Grants/Other Includes amounts received from the state for any purpose not included elsewhere. Current revenues are tied to the State Public Library Fund, a subvention designed to maintain a minimum service level in libraries statewide. 9751 City Contributions Contributions from cities to maintain or enhance service levels (see Exhibit 2 for historical data). Santa Clara county 4" Library--Revenue Account Definitions (Continued) Account Name Definitions 9752 Fines and Fees Fines and fees for overdue materials and I equipment use. 9996 Contribution from Includes contributions from the County General Fund to maintain identified service levels. Includes unincorporated library user match to city contributions. Surplus/Deficit The difference between current revenues and expenditures Cumulative Fund Cumulative cash (difference Balance uses Of funds) available forbetween sources and fiscal year. carry over into next M U 7 753R