The URL can be used to link to this page

CC Resolution No. 05-064 RESOLUTION NO. 05-064 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS (CITY CLERK) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02- 037 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 02-037; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3,d day of May 2005, by the following vote: Vote Members ofthe City Council AYES: NOES: ABSENT: ABSTAIN: Kwok, Lowenthal, Sandoval, Wang, James None None None ATTEST: Date rang~ Enter (or most M ~ to be microfilmed recent date) 0 ~ to be destroyed REQUffiED - - 1 8/16/93 D - - 1981- D 1996 Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCfION Department: City Clerk Contact: Kùnberly Smith or Grace Schmidt Page: _ of _ . File Name: Apñl 2005 Resolution which authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Pennit Number File Name, Project name or Developer No. (to be nsed for microficbe card If) r 20850, 20840, 20558,20900 Stevens Creek Blvd. 20441 Homestead Rd. APN 311-18- 28 I Lot Line Adjustment - recorded 9/2/93 (#12082642); correspondence Staff reports; appeal letters; petitions; correspondence; Resolution Nos. 8335,8337,8338, 8336; cancellation of taxes (#10894202); proof of publication; Ordinance No. 1123; 723 716 Union Church of Cupertino De Oro Club Site Page RECORDS INVENTORY fOR MICROFILMING OR DESTRUCTION DepaJ1ID.ent:CìtyClerk Contact: Kimberly SlIÛth or Grace Schmidt Page: _ of _ - file Name: April 200$ Resdl~tion which authorized d<;,$tt:uctiOJ¡; No. (to be U$ed File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for IlÛcrofiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed ·cårð· #) Number recent date) D ~ to be destroyed , REQUIRED D 1988- 1998 Appeal letters (Citation Homes Central); staff reports; 7/20/98 CC minutes; 7/6/98 CC minutes; Lot Line Adjustment - recorded 4/25/96 (#0013273199); proof of publications; Agreement b/w SCS Development Co. and Portofino Villas Homeowners Association, Inc. (Corsica); Ordinance Nos. 1713, 1760; Resolution Nos. 9445,9457, 8363, 8329, 8240, action letters, Porto fino Development Corporation staff reports; Notices of Determination 10-U- 89, 13-TM-89, 21- U-88,30-EA-88 730 Mariani Development Corporation Villas at Lake Mariani Page Enter M ~ to be microfilmed D ~ to be destroyed REQUIRED Date ranges (or most recent date) I Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact:. Kim~ly SJ1Ûth or Grace Schnùdt Page; of ~ File Name: April 2005 Resolution whiCh authorized destruction; File Number, Resolution, Subject, Application, Ordinance, Application Pennit Number File Name, Project name or Developer No. (to be used for J1Ûcrofiche card#) D 1981- 1991 Ordinance readings proofs of publication; Ordinance Nos. 1134,1200, 1610; action letters £Tom CC meeting of 2/4/91; appeal by Ellis L. Jacobs; Resolution No. 6049 732 Report Soils Tula Lane Lot Line Adjustment - recorded 5/11/95 736 James Arnold and James Hoffinan D 1981- 1991 (#12885873); park fees appeal for Tract 7277 and withdrawal letter; deposition subpoena; Resolution Nos. 7044,6653; Ordinance Nos. D 1994- 1996 1145 Ordinance Nos. 1722, 1126; Negative Declaration 26-EA- 1144, 745 PG&E 94; Applications 25- Z-85, 9-Z-8l; staff reports Page RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Departn¡èllt:CítyÇlerk Contact: KÌJDberly SJ!}Ï1hör Grace Schmidt Pa~:~ of _ -File Name:ApriJ 200$ Resolution WJûch authorized. destruction: No. (to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter fot InÌcrofiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed ¢¡u-d If) .. Number recent date) D ~ to be destroyed REQUIRED . o 1984- 1992 0990 N. Stelling Rd. Notice of Determination 4l-U- 83; Staff reports; action letters; 906 o o 1984- 1993 1984- 1992 De Anza Blvd. and Silverado Ave. Silverado Ave. and De Anza Blvd. ictures Staff reports 15- ASAC-93; pictures; proof of publication; action letters; Ordinance Nos. 1633, 1632, 1630, 1628; Application HC-5l,193.2l Staff report 3-U-84; action letters; Resolution Nos. 907 913 McDonalds Restaurant Kentucky Fried Lawrence, Guy 7171,7191,7043 6828; Ordinance Nos. 1323, 1328, 1269; proof of publication; staff reports 22-TM-85; l2-Z-85; 26-U-85; 2-Z-84; 3-U-84 Page . REÇORDS INVENTORY FOR MIqROFILMING ORDESTRUC1'!ON Departn¡ettt:City Clerk Cont¡¡et . Kimberly Smith or Grace Schmidt Page: _of...--- File Name: April 2005 . Resolution which authorized.<lestruction: No. (10 he used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche . or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed êàrd #) Number recent date) D ~ to be destroyed REQUIRED D D D 1984- 1996 7/17/95 1984- 1988 Proof of publication; action letters; Ordinance Nos. 1737, 1666, 1585, 1345, 1380, 1277, 880; staff reports amending Ch. 19.100 Staff report reviewing street closures/restrictions in the city Resolution Nos. 7618,7621,7620, 7619,7170,7175, 7180,6791,6694, 7042; proof of publication; action letters; staff reports for l2-TM-86; 5-Z- 86; l8-U-84; l2-U- 84; 7-TM-84; Ordinance No. 1385 937 951 960 Off Street Parking Street Closure - HW and Associates Investment Company - Page RECORDS INVENTORY FOR MICROFILM!N'GORDESTRUCTION Department:CityClerk Contact: Kimberly Smitb .or Grace Schmidt ....... Page,'-.....- of ~ . File Name; April20QS .. ...... R,*>Iution.Which autborized des.t:ruction: ... 1'I(}.(to be used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed >çani #) Number recent date) D ~ to be destroyed REQUmED . D 1996- 1984 D 1981- 1986 Memo regarding G.I.S. system; records subpoena for John and Sally Marler; software license agreement for Munimetrix, Inc; information £Tom computer classes; staff report for Occupant Safety Plan; staff report Application ll-U-82 Waiver of fees for and 686 Computers room use business license action letter; petition regarding Monta Vista Neighborhood Park; staff report on plans for development of Monta Vista Community Center and Park; P&R Commission minutes 6/4/81 and 7/9/81 701 Monta Vista Community Center Page . RECORDS INVENTORY FOR MICR.0FILMING OR DESTRUCTION Department: City Clerk Contact:. .Kîmberly Smith or (]r¡ceSchmìdt .... P3ge: ~of___ -FiI~N3me: April 200$ Resolution which 3uthofÍZ!!ddestmction: .. . ... . NO..(lobe~ File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for mÎCr<!fiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed card#) Number recent date) D ~ to be destroyed REQUIRED D 1994 Proof of publication; Ordinance No. 1668; staff report I 7- EA- 94; request for newsrack permit for USA Today; action letters 832 USA Today- N ewsracks in Cupertino D 1993- 1997 Resolution Nos. 9827,8836; staff reports 10121/96, 8/5/96, 5/6/96, 8/7/95,7/17/95, 3/6/95, 6/6/94, 7/19/93, 3/1/93 on Housing Mitigation Manual; Housing Mitigation Procedural Manual adopted 10/16/95 action letters 849 Guidelines for Office/Industrial Housing Mitigation Page RECORDSINYENTORY FOR MICROFILMING OR DESTRUCfION Department:qi~Clerk Contact: KimberlY Smith Or Grace Schmidt .. l'~:~ of _ - File Name: April :z005 ~ltitÎ!ID which aµthorizeddestruction: þ¡o. (to be.used File Name, Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter for microfIChe or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed card fJ) Number recent date) D ~ to be destroyed REQUmED 1986- 1996 o o 1986- 1996 Staff reports 6/3/96, 3/18/96, 10/16/95, 2/21/95,7/6/93, 5120/91,4/6/87, 3/16/87,6/2/86, 8/4/86, action letters; proof of publication; correspondence; Resolution Nos. 8379,8253,7039; Proof of publication; Ordinance Nos. 849 Affordable Housing l 849 Construction Tax - o 1983- 1988 Torre and Rodrigues 1529, 1224; Resolution Nos. 7881,7032,6078; action letters; staff report 517/90; correspondence Correspondence; Resolution Nos. 6292,6296,7119, 7129,6838,6531; action letters; staff report 11/4/85 (Development Agreement for Town Center} 855 Prometheus Development - Development Company Cupertino City Center Assoc. A, B,C,D Page IœCOR.I>S INVarrORY FOR MICROfILMING OR DESTRUCTION Department: Cîty Clerk CQntilct:.. Kimberly Smith or Grace Sclnnidt Page: ~ of~ - Fîle NaMe: April 2005 ~s(jlutìon whîch authorized de~tíon: .. No. (tohe1íSed File Name, Project name Fîle Number, Resolution, . Subject, Application, Address or Location Date ranges Enter for micrOÍìche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed caid if) Number recent date) D ~ to be destroyed .. REQUIRED D 1988 Torre and Rodrigues D 1985 Torre and Rodrigues Staff reports 20-U- 88, 4-Z-88, 29-EA- 88; action letters; correspondence; Staff report 27-TM- 85; Resolution Nos. 7714,6612; action letter 855 Prometheus Development 20-U- 88, 4-Z-88, 29-EA-88 855 D 1988 Torre and Rodrigues Staff report 855 Prometheus Development - Cupertino City Center Assoc. D, Tract No. 7734 Prometheus Development 2-GP A- 88 - D 1984- 1986 D 1983 Staff Action letters; staff reports; Resolution No. 7010; Action 1"""-"'",,..., I 855 Prometheus Development l8-U- 84, l5-TM-84 ,1'''''1.1.'''....." 855 Prometheus Development ll-U- 83 D 1983- 1992 Staff report 3/16/92; action letters; Staff report HC-5l,015.2l Cupertino Crossroads; 3-Z-83; Resolution Nos. 856 Mervyns D 1983- 1994 1048, 1049, 1051 Staff report 5/2/94; Resolution No. 925.42 860 Districts Assessment Page RECORDS INVEm'0RY FOR MICRÖFILM1NGÖRDESTRUCTION D¢pårtment: City Clerk Contact: Kîmberly Smîthor Grace Sclunidt page:=- of_ . File Name; April ZOOS Resölution which authorized des1r'uçtion; N'y;(to be used File Name. Project name File Number, Resolution, Subject, Application, Address or Location Date ranges Enter fofmîcrofiche or Developer Ordinance, Application Pennit (if any) (or most M ~ to be microfilmed card#) Number recent date) D ~ to be destroyed REQUIRED o 1983- 1990 APN 342-12-117 and 342-12-116 Certificate of Compliance recorded 11/13/90 (#10721106); Ordinance Nos. 231,1220,1233 Resolution Nos. 6121. 7005 864 Perez, Ubaldo and Maria C. Private Industry Council o o 1983- 1993 1983- 1994 Correspondence; Resolution Nos. 9169,7799,6213 correspondence; copy of State of Califomia Federal Surplus Personal Property P am; 874 888 Federal Surplus Property Page Enter M ~ to be microfilmed o ~ to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ - File Name: April 2005 Resolution whiçh authorized destruction: File Number, Resolution, Subject, Application, Ordinance, Application Pennit Number File Name, Project name or Developer D 1988- 1991 Newspaper articles; correspondence £Tom Santa Clara Valley Water District; memos £Tom Public Works Dept. and PIO water bulletins; City ofMtn. View Water Conservation Guide for 126 (Public Infonnation Officer file) Water Conservation Restaurants; Water Awareness Week local activity guide; National Drinking Water Week guide; Ordinance No. 1489; staff reports 3/20/89, 3/27/90 on Drought Plan; brochures on water conservation and safe drinking water; staff report 11/6/89 on water reduction program; Apt/Condo water- saving landscape ide Page Enter M ~ to be microfilmed D ~ to be destroyed REQUIRED Date ranges (or most recent date) Address or Location (if any) RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smith or Grace Schmidt Page: _ of _ - File Name: April 2005 Resoll1tion which authorized destrucûon: File Number, Resolution, Subject, Application, Ordinance, Application PennÌt Number name File Name, Projec' or Developer No. (to be used for microfiche card II) D 1989- 1996 D 1992- 1994 Cable TV Advisory Committee and Telecommunications Commission packets Parks and Recreation contractor agreements Page F CUPEIQ1NO City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3223 FAX: (408) 777-3366 To: OFFICE OF THE CITY CLERK MEMORANDUM Dave Knapp, City Manager; Carol Atwood, Director of Administrative Services; Therese Smith, Director of Parks and Recreation; Steve Piasecki, Director of Community Development; Ralph Qualls, Director of Public Works; Sandy Abe, HR Manager; Charles Kilian, City Attorney; Kimberly Smith, City Clerk. From: Grace Schmidt, Deputy City Clerk Subject: RECORDS FOR DESTRUCTION Date: April 18, 2005 -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- Listed on the attached sheets are records, which are in excess oftwo years old and can therefore be destroyed in accordance with the City's records retention schedule. Please review the list and contact me if you believe any of these files are of historical or administrative significance and should not be destroyed. If approved, a resolution authorizing destruction will be on the council agenda for May 3, 05 Äþ-'~¿j 4-;; W, City Clerk Date OBJECTION TO DESTRUCTION: '-I.11.c~- Date ).ð.f Date f Community Dev. ~4 c.Ju.tl LI~ Dir. of Public Works H·25,Qs Date Encls: City Clerk D~·at?~ IT. 0 mmIstratIve ervIces 4-- 2Ð -oS Date ~--·-/}ljIUJ Dir. of Parks & Recreation 4 . 2.( , ð5 Date ~~. ÆR Director eN /.)-/ /or Dáte Printed on Recycled Paper ~.I t. ......"'1 .~ City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3223 FAX (408) 777-3366 I F CUPEIQ1NO OFFICE OF THE CITY CLERK To: Grace Schmidt From: Grace Schmidt, Deputy City Clerk Subject: RECORDS FOR DESTRUCTION Date: May 5, 2005 ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- I have attached Resolution No. 05-064, adopted May 3, 2005. You may destroy the records listed in the attachment. Please sign and date this memo and retum it to me after the records are destroyed. DESTROYED: (}:j- 5- 5-()~ Date Printed on Recycled Paper