81-016 Helen Peters, Becker Instruments, Gina Vicari contracts for Microfilming city documentsCITY OF CUPERTINO
10300 Torre Avenue
Cupertino, CA 95014
Notice to Bidders
Microfilming
The City of Cupertino, Santa Clara County, California, invites sealed
proposals for the microfilming of City documents. Said sealed proposals
will be received at the office of the City Clerk, Room 101, City Hall,
10300 Torre Avenue, City of Cupertino, California, until 2:00 p.m.,
April 6, 1931, at which time they will be publicly opened in Council
Chamber and the comparative prices read.
All bids received ;,;ill be reported to the City Council of Cupertino
within thirty (30) days of receipt, at which time Council will review and
act upon bids submitted. Award, if any, will be to.the lowest responsible
bidder. The City of Cupertino reserves the right to reject any or all bids,
and further reserves the right to delete any item or items from the proposal
or to increase or decrease the quantity of any item thereof.
Documents will be camera ready; i.e., staples and paper clips removed,
papers in correct order for filming with tears mended. Material will be
placed in record size boxes (provided by contractor) for pick-up; lists of
the material will be provided by the City to the contractor. The material
is to be picked up from and delivered to City Hall.
1) All film to be processed in a manner as prescribed by the National
Bureau of Standards for the production of permanent record copy on
microfilm.
2) All records to be on high resolution silver (archieval) microfilm.
3) Except for items described in number 4, original microfilm to have one
diazo duplicate made. The duplicate copy to be loaded into microfiche
jackets and delivered, and the original archieval film to be left in
roll form and labeled for Security Storage. The contractor shall
provide Security Storage for the original microfilm in a location
. L1"0. 1.AW11L 11146 Cull L)
accessible to the City.
4) Public Works Department's plans will be direct duplicating on silver
film, with aperture cards to be Dakota 1000 or equivalent. Plans shall be
filmed with a scale.
If the City has need for reference to any record that is in custody of
the contractor, the contactor will return the record at no charge within 24
hours in a non -emergency situation and within 1 hour in an emergency situation.
For highly confidential material the contractor may be requested to come to
City Hall for filming of material.
The City shall retain the right to reject any portion of all of the micro-
film produced by the contractor that do not meet its specifications.
The City will pay upon delivery of microfilm, records and invoicing.
Arrangements to view the stored records to be microfilmed may be made by calling
the Department of the City Clerk, Cupertino, 252-4505.
Dorothy Corneli s, City Clerk
Publish: Cupertino Courier
March 25, 1981
Basic Requirement
35M11 MICROFILMING
CITY OF CUPERTINO
001
35mm Microfilming of Engineering documents
.0895$
to best commercial specifications. (Min.
2,000
order 150 _frames)
002
35mm Microfilming of records documentation
2,000
without a two inch pull down (Min. 150
.06$
frames)
3511M DUPLICATE REELS
003
Positive Film (silver)
004
Negative Film (silver)
005
Diazo
006
Microfilm Duplicating 35mm diazo (card -to
card)
00.7
Mounting of 35mm Microfilm
SUB -TOTAL
BLOW UP PRINTS, DRAWINGS, ETC., FROM 35MM MICROFILM TO
1/2 SIZE, 3/4 SIZE A14D FULL SIZE
Unit
O,ty. Unit Price Amount
NOT TO EXCEED
10,000 Frame $ .20$ 2,000
10,000 Frame $ .18$ 1,800
2,000
Foot $
.0895$
179
2,000
Foot $
.0895$
179
2,000
Foot $
.06$
120
200 Card $ .18 $ 36
10,000 Frame $ .04$ 400
............... $ .839$ 4,714
008 Print to bond paper matte 100 Sq Ft $ .35$ 35
009 Print to vellum paper 100 Sq Ft $ .40$ 40
010 Indexing of Engineering drawings onto per
aperLure cards. (12-20 characters each card) 10,000 Card $ 195$ I'9SO
each
Oil Aperture Cards 10,000 Card $ .0625 $. 625
SUB -TOTAL .............. $1.0075 $ 2,650
16MM MICROFILM - to best commercial specifications
012 Rotary filming of prepared documents (8 1/2
X 14, 8 1/2 X 11 and some smaller) 200,000
013 Planetary filming of prepared documents
(8 1/2 X 14, 8 1/2 X 11 and some smaller) 1,000
014 16mm Diazo microfilm reel duplicates 10,000
Frame $ .Oi875 $ 3,750
Per
frame
Frame $
.032$ 32
Per
frame
Foot $
.03$ 300
Per
foot
Item
No.
015
016
Basic Requirement
Li;1it
Qty. Unit Pric? ount
Supply microfiche jacket, standard 5 channel 5,000 Jkts
and 16/35mm combination ,jacket
Microfiche jacket loading
16mm .,o. 200,000
35mm .... 10,000
017 Microfiche jacket titling (Max 15-25
characters) 5,000 Jkts
018 Diazo (black) Fiche Duplicates with 3/8"
tl 11
$ .12$ 600
Per jacket
$ .002$ 400
$ . ')1.35 $ 135
Per image
$ . G1j $ 1,075
Per jacket
white stripe, 4 X 6 (all reductions) Micro
from furnished and/or produced masters 100 fiche $ .30$ 30�
Per microfiche
SUB -TOTAL --------$; 6,322
TOTAL BIL $130686
Location of SecurityStorage 10022 Peninsula Avenue Cupertino Ca. 9501
g � Cupertino, 4 �
Signature
PRESIDENT
Title
itlwfi�wa
e
e�
City of Cupertino
AGREEMENT NO
BY THIS AGREEMENT made and entered into on the 13th day of March 19 81
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (�1) Helen Peters (2)
Address 7786 P.ehinciell WQ,7 City_Cupertino Zip 95014 Phone 257-3444
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR Shall provide or furnish the following specified services and/or materials:
Preparation of file materials for microfilming
DELIVERY:
EXHIBITS: The following attached exhibits hereby are made part of this Agreement:
TERMS The services and/or materials furnished under this Agreement shall commence on _
and shall be completed before June 30, 1981 Minimum of 30 hours
40 hours a week.
a week, maximum of
COMPENSATION For the full performance of this Agreement, (_ITY shall pay CONTRACTOR: $5.25 per hour
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and
all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the per-
formance of this agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non -Discrimination. No discrimination shatl be made in the employment of persons under this agreement because of
the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to
be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in
executing this agreement. Contractor certifies that no one who has or will have any financial interest under this
agreement is an officer or employee of City.
Changes. This agreement shall not be assigned or transferred without the written consent of the City. No changes or
variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
Name. Travirp Mjitten Department _ P„hl i r WnrkG
Address 10300 Torre Avenue Cupertino, CA 95014 Telephone 252-4505
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACT R: CITY OF C P TI 0:
By By
Title Title
APPROV)?LS A /
Datjf ces ate
3 �2 8 !1
(ATTACHMENT)
s�
City of Cupertino
AGREEMENT NO
BY THIS AGREEMENT made and entered into on the 8th day of April 19 81
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1)Becker Instruments & Photographic Opt(tos, Inc.
Address 10022 Peninsula Ave City_ Cupertino Zip 95014 Phone 253-1080
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR Shall provide or furnish the following specified services and/or materials:
Microfilming of City records
DELIVERY:
EXHIBITS: The following attached exhibits hereby are made part of this Agreement:
Specifications and prices
TERMS The services and/or materials furnished under this Agreement shall commence on April 8, 1981
and shall be completed before N/A
COMPENSATION For the full performance of this Agreement, CITY shall pay CONTRACTOR:
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and
all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the per-
formance of this agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non -Discrimination. No discrimination shall be made in the employment of persons under this agreement because of
the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to
be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in
executing this agreement. Contractor certifies that no one who has or will have any financial interest under this
agreement is an officer or employee of City.
Changes. This agreement shall not be assigned or transferred without the written consent of the City. No changes or
variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
Name Dorothy Cornelius Department City Clerk
Address 10300 Torre Avenue Cupertino, CA 95014 Telephone 252-4505
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACT. CIT
CONTRACT.Y OF PER J
1
Title President Title, C1grk
(ATTACHMENT)
City of Cupertino
AGREEMENT NO
BY THIS AGREEMENT made and entered into on the 14th day of July 19 81
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) Helen Peters (2)
Address 7786 Robindell Way City_ Cupertino zip 95014 hone 257--3 44
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR Shall provide or furnish the following specified services and/or materials:
Preparation of file materials for microfilming
DELIVERY:
EXHIBITS: The following attached exhibits hereby are made part of this Agreement:
TERMS The services and/or materials furnished under this Agreement shall commence on Jul—1, 1981
and shall be completed before August 31, 1981 Minimum of 30 hours a week, maximum
of 40 hours a week.
COMPENSATION For the full performance of this Agreement, CITY shall pay CONTRACTOR:
$5.50 per hour
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and
all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the per-
formance of this agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non -Discrimination. No discrimination shall be made in the employment of persons under this agreement because of
the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to
be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in
executing this agreement. Contractor certifies that no one who has or will have any financial interest under this
agreement is an officer or employee of City.
Changes. This agreement shall not be assigned or transferred without the written consent of the City. No changes or
variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
Name Travice Whitten Department Public Works
Address 10300 Torre Avenue Cupertino, CA 95014 Telephone 252-4505
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACTOR:
By j 4TZ�
Title
CITY OF CUPERTINO:
By_
Title
(ATTACHMENT)
e
i�•
City of Cupertino
AGREEMENT NO.
BY THIS AGREEMENT made and entered into on the lst day of September 19 81
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) Helen Peters (2)
Address TTRrRobindell Way City C r-rtinr) Zip95014 Phone 257 4
(Hereinafter referred as CONTRACTOR), inconsideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR Shall provide or furnish the following specified services and/or materials:
Preparation of file materials for microfilming
DELIVERY:
EXHIBITS: The following attached exhibits hereby are made part of this Agreement:
TERMS The services and/or materials furnished under this Agreement shall commence on September 1, 1981
and shall be completed before ,pon c)!p1et.1 n of Minimum of 30 hours a week,
work, not to exceed 3 months.
maximum of 1+0 hours a week.
COMPENSATION For the full performance of this Agreement, CITY shall pay CONTRACTOR:
$6.00 per hour
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and
all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the per-
formance of this agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non -Discrimination. No discrimination shall be made in the employment of persons under this agreement because of
the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to
be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in
executing this agreement. Contractor certifies that no one who has or will have any financial interest under this
agreement is an officer or employee of City.
Changes. This agreement shall not be assigned or transferred without the written consent of the City. No changes or
variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
Name John Busto Department Building
Address 10300 Torre Ave. Cupertino, CA 95014 Telephone 252-4505
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACTOR: Or [NO-
By_
i..�.�.1 _ '1 _�
Title Title
APPROVALS
;L
Depar -ad Date City Cl rk Date
p
? / /
(ATTACHMENT)
e
City of Cupertino
AGREEMENT NO.
BY THIS AGREEMENT made and entered into on the 30th day of November 1981
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) Gina Vieari (2)
Address 10480 Oakville Ave. City_ Cuuertino Zip 95014 hone 99=7777
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR Shall provide or furnish the following specified services and/or materials:
Preparation of file materials for microfilming
DELIVERY:
EXHIBITS: The following attached exhibits hereby are made part of this Agreement:
TERMS The services and/or materials furnished under this Agreement shall commence on Nov. 30, 1981
and shall be completed before upon completion of work, Minimum of 30 hours a week,
not to exceed 3 months. maximum of 40 hours a week.
COMPENSATION For the full performance of this Agreement, CITY shall pay CONTRACTOR:
$5.00 per hour
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and
all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the per-
formance of this agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non -Discrimination. No discrimination shall be made in the employment of persons under this agreement because of
the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to
be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in
executing this agreement. Contractor certifies that no one who has or will have any financial interest under this
agreement is an officer or employee of City.
Changes. This agreement shall not be assigned or transferred without the written consent of the City. No changes or
variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
Name John Bnstn Department Building
Address 10300 Torre Ave. Cupertino, CA 95014 Telephone
252-4505
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRA QR: CIT CUPERTINO:
Bye �1�f'�1-�L�. By
Title Ti 1
APPROVALS
,e -Z-
Dep rt ent ad
Date
City G Of
er
Date
,e -Z-
�--�� (ATTACHKENT )
•e
City of Cupertino
AGREEMENT NO
BY THIS AGREEMENT made and entered into on the 14th day of September 19 82
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) Gina Vicari (2)
Address 10480 Oakville Ave. City—CtapPr_ta.n.n Zip n Phone ;pati -777
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR Shall provide or furnish the following specified services and/or materials:
Preparation of file materials for microfilming
DELIVERY:
EXHIBITS: The following attached exhibits hereby are made part of this Agreement:
TERMS The services and/or materials furnished under this Agreement shall commence on July 1, 1982
and shall be completed before June 30, 1983 Min. of 30 hours a week,
max of 40 hours a week.
COMPENSATION For the full performance of this Agreement, CITY shall pay CONTRACTOR:
$6.00 per hour
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and
all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the per-
formance of this agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non -Discrimination. No discrimination shall be made in the employment of persons under this agreement because of
the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to
be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in
executing this agreement. Contractor certifies that no one who has or will have any financial interest under this
agreement is an officer or employee of City.
Changes. This agreement shall not be assigned or transferred without the written consent of the City. No changes or
variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
Name John Busto Department Building
Address 10300 Torre Ave. Cupertino, CA 95014 Telephone 252-4505
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRA TOR: CIT UPERTIN
By a By
Title Ti
APPROVALS
Dept t ^ / Date/ Ci '` ] Date
(ATTAC )
�., Acca. #110-754-761 $12,000
City of Cupertino 6 3 Z
AGREEMENT NO.
BY THIS AGREEMENT made and entered into on the 16th day of July 19 84
by and between the CITY OF CUPERTINO (Hereinafter referred to as CITY) and
Name (1) Gina Vicari (2)
Address 10480 Oakville Ave. Citypertino Zip95014 Phone q9h-7777
(Hereinafter referred as CONTRACTOR), in consideration of their mutual covenants, the parties hereto agree as follows:
CONTRACTOR Shall provide or furnish the following specified services and/or materials:
Preparation of file materials for microfilming.
DELIVERY:
EXHIBITS: The following attached exhibits hereby are made part of this Agreement:
TERMS The services and/or materials furnished under this Agreement shall commence on July 1. 1984
and shall be completed before June 30, 1985 Min. of 30 hours a week,
max. of 40 hours a week.
COMPENSATION For the full performance of this Agreement, CITY shall pay CONTRACTOR:
$6.50
GENERAL TERMS AND CONDITIONS
Hold Harmless. Contractor agrees to save and hold harmless the City, its officers, agents and employees from any and
all damage and liability of every nature, including all costs of defending any claim, caused by or arising out of the per-
formance of this agreement. City shall not be liable for acts of Contractor in performing services described herein.
Insurance. Should the City require evidence of insurability Contractor shall file with City a Certificate of Insurance
before commencing any services under this agreement. Said Certificate shall be subject to the approval of City's
Director of Administrative Services.
Non -Discrimination. No discrimination shall be made in the employment of persons under this agreement because of
the race, color, national origin, ancestry, religion or sex of such person.
Interest of Contractor. It is understood and agreed that this agreement is not a contract of employment in the sense
that the relation of master and servant exists between City and undersigned. At all times Contractor shall be deemed to
be an independent contractor and Contractor is not authorized to bind the City to any contracts or other obligations in
executing this agreement. Contractor certifies that no one who has or will have any financial interest under this
agreement is an officer or employee of City.
Changes. This agreement shall not be assigned or transferred without the written consent of the City. No changes or
variations of any kind are authorized without the written consent of the City.
CONTRACT CO-ORDINATOR and representative for CITY shall be:
Hideko Murakami
Name 1amusXXXxSiNk Department Building
Address 10300 Torre Ave Cupertino, CA 95014 Telephone 252 —4505
This Agreement shall become effective upon its execution by CITY, in witness thereof, the parties have executed this
Agreement the day and year first written above.
CONTRACT #e-. CITY CU PERTINO:
By BY
Title T i t I
APPROVALS
ID pati ent Head �«/ / /(? /R I CiCl Date
A T`"JI 2 7�Op{7�1