03-19-19 Searchable packetCITY OF CUPERTINO
AGENDA
CITY COUNCIL
5:00 PM
10350 Torre Avenue, Council Chamber
Tuesday, March 19, 2019
Televised Special Meeting Study Session (5:00) and Regular Meeting (6:45)
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO
CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City
Council is hereby called for Tuesday, March 19, 2019, commencing at 5:00 p.m.
in Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, California
95014. Said special meeting shall be for the purpose of conducting business on the
subject matters listed below under the heading, “Special Meeting." The regular
meeting items will be heard at 6:45 p.m. in Community Hall Council Chamber,
10350 Torre Avenue, Cupertino, California.
SPECIAL MEETING
ROLL CALL - 5:00 PM
STUDY SESSION
1.Subject: City Work Program for FY 2019-20
Recommended Action: Review and provide direction on City Work Program for FY
2019-20
Staff Report
A - Proposed FY 2019-20 City Work Program
B - FY 2018-2019 City Work Program items Completed or Cancelled
C - Proposed Planning Commission Items FY 2019-20 Work Program
D - Materials from Priority Setting Session of February 2, 2019
ADJOURNMENT
REGULAR MEETING
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March 19, 2019City Council AGENDA
PLEDGE OF ALLEGIANCE - 6:45 PM
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Presentation on CASA by Assistant City Attorney
Recommended Action: Receive presentation on CASA and provide any direction to
staff
2.Subject: Presentation on SB50 and SB330 by Assistant City Attorney
Recommended Action: Receive presentation on SB50 and SB330 and provide any
direction to staff
3.Subject: Presentation on State Legislative process by Assistant City Attorney
Recommended Action: Receive presentation on State Legislative process and provide
any direction to staff
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the council on
any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases,
State law will prohibit the council from making any decisions with respect to a matter
not listed on the agenda.
CONSENT CALENDAR
Unless there are separate discussions and/or actions requested by council, staff or a
member of the public, it is requested that items under the Consent Calendar be acted
on simultaneously.
4.Subject: Approve the March 5 City Council minutes
Recommended Action: Approve the March 5 City Council minutes
A - Draft Minutes
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March 19, 2019City Council AGENDA
5.Subject: Consider entering into a funding agreement with Santa Clara Valley
Transportation Authority (VTA) to allow the City of Cupertino to receive 2016
Measure B funds for expenditure on street improvement projects within the City
that qualify under the Measure B Local Streets and Roads Program (LS&R).
Recommended Action: Authorize the City Manager to enter into a funding agreement
with Santa Clara Valley Transportation Authority (VTA) for the 2016 Measure B
Local Streets and Roads Program.
Staff Report
A - Draft Funding Agreement
6.Subject: Resignation of Housing Commission member (Financial Representative)
Poonam Goyal and initiation of recruitment process for filling the unscheduled
vacancy.
Recommended Action: 1. Accept the resignation of Housing Commission member
(Financial Representative) Poonam Goyal; and
2. Direct staff to initiate the recruitment process and approve the application deadline
and interview date for filling the unscheduled vacancy:
Deadline for applications: 4:30 p.m., Friday, May 3, 2019
Applicant interview date: 5:30 p.m., Tuesday, May 21, 2019
Staff Report
A - Resignation Letter
B - Special Vacancy Notice
C - Resolution Governing Recruitment
7.Subject: Application for Alcohol Beverage License for Sizzling Lunch Corporation
(dba Sizzling Lunch), 10033 Saich Way
Recommended Action: Recommend approval to the California Department of
Alcoholic Beverage Control of the application for Alcohol Beverage License for
Sizzling Lunch Corporation (dba Sizzling Lunch), 10033 Saich Way
Staff Report
A - Application
8.Subject: Application for Alcohol Beverage License for Juanxiang Corporation (dba
Easterly), 10495 S. De Anza Boulevard
Recommended Action: Recommend approval to the California Department of
Alcoholic Beverage Control of the application for Alcohol Beverage License for
Juanxiang Corporation (dba Easterly), 10495 S. De Anza Boulevard
Staff Report
A - Application
STUDY SESSION - Continued from earlier Special Meeting at 5:00 PM
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March 19, 2019City Council AGENDA
9.Subject: City Work Program for FY 2019-20 (Continued from earlier Special
Meeting at 5:00 PM)
Recommended Action: Review and provide direction on City Work Program for FY
2019-20
SECOND READING OF ORDINANCES
PUBLIC HEARINGS
ORDINANCES AND ACTION ITEMS
10.Subject: Department of Housing and Community Development (HCD) Annual
Housing Element Progress Report (APR)
Recommended Action: Accept the Department of Housing and Community
Development (HCD) Annual Housing Element Progress Report (APR)
Staff Report
A - Housing Element Annual Progress Report Form 2018
11.Subject: Renewal of Friendship City Relationships (continued from February 19)
Recommended Action: Approve renewal of five Friendship City relationships,
including Jiangmen, China; Taichung, Taiwan; Taipei, Taiwan; Yilan, Taiwan; and
Zhaoqing, China
Staff Report
A - Policies and Guidelines
B – Cupertino Friendship Cities List
C – Cupertino-Jiangmen Friendship City
D – Cupertino-Taichung Friendship City
E – Cupertino-Taipei Friendship City
F – Cupertino-Yilan Friendship City
G – Cupertino-Zhaoqing Friendship City
12.Subject: Consideration of resolution to change the order of business for Regular
City Council meetings to move "Reports by Council and Staff" ahead of "Oral
Communications"
Recommended Action: Rescind Resolution No. 11-176 and adopt Resolution No.
19-024 changing the order of business for Regular City Council meetings to move
"Reports by Council and Staff" ahead of "Oral Communications"
Staff Report
A - Adopted Ordinance No. 11-2081
B - Adopted Resolution No. 11-176
C - Draft Resolution
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March 19, 2019City Council AGENDA
13.Subject: Consideration of the City Council summer meeting schedule and
cancellation of meeting(s)
Recommended Action: Consider the City Council summer meeting schedule and
cancel meeting(s) or provide direction to staff
Staff Report
A - Council Draft Agenda Forecast July-August
REPORTS BY COUNCIL AND STAFF
14.Subject: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
ADJOURNMENT
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March 19, 2019City Council AGENDA
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6;
litigation challenging a final decision of the City Council must be brought within 90
days after a decision is announced unless a shorter time is required by State or Federal
law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested
persons must file a petition for reconsideration within ten calendar days of the date the
City Clerk mails notice of the City’s decision. Reconsideration petitions must comply
with the requirements of Cupertino Municipal Code §2.08.096. Contact the City
Clerk’s office for more information or go to http://www.cupertino.org/index.aspx?
page=125 for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next City Council meeting who is visually or hearing impaired or has any
disability that needs special assistance should call the City Clerk's Office at
408-777-3223, 48 hours in advance of the Council meeting to arrange for assistance.
Upon request, in advance, by a person with a disability, City Council meeting agendas
and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format. Also upon request, in advance, an assistive
listening device can be made available for use during the meeting.
Any writings or documents provided to a majority of the Cupertino City Council after
publication of the packet will be made available for public inspection in the City
Clerk’s Office located at City Hall, 10300 Torre Avenue, during normal business hours
and in Council packet archives linked from the agenda/minutes page on the Cupertino
web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal
Code 2.08.100 written communications sent to the Cupertino City Council,
Commissioners or City staff concerning a matter on the agenda are included as
supplemental material to the agendized item. These written communications are
accessible to the public through the City’s website and kept in packet archives. You are
hereby admonished not to include any personal or private information in written
communications to the City that you do not wish to make public; doing so shall
constitute a waiver of any privacy rights you may have on the information provided to
the City.
Members of the public are entitled to address the City Council concerning any item
that is described in the notice or agenda for this meeting, before or during
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March 19, 2019City Council AGENDA
consideration of that item. If you wish to address the Council on any issue that is on
this agenda, please complete a speaker request card located in front of the Council,
and deliver it to the Clerk prior to discussion of the item. When you are called, proceed
to the podium and the Mayor will recognize you. If you wish to address the City
Council on any other item not on the agenda, you may do so by during the public
comment portion of the meeting following the same procedure described above. Please
limit your comments to three (3) minutes or less.
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:118-4701 Name:
Status:Type:Study Session Agenda Ready
File created:In control:12/5/2018 City Council
On agenda:Final action:3/19/2019
Title:Subject: City Work Program for FY 2019-20
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Proposed FY 2019-20 City Work Program
B - FY 2018-2019 City Work Program items Completed or Cancelled
C - Proposed Planning Commission Items FY 2019-20 Work Program
D - Materials from Priority Setting Session of February 2, 2019
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: City Work Program for FY 2019-20
Review and provide direction on City Work Program for FY 2019-20
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY COUNCIL STAFF REPORT
Staff Meeting: March 19, 2019
Subject
City Work Program for FY 2019-20
Recommended Action
Review and provide direction on City Work Program for FY 2019-20.
Discussion
The City’s Work Program guides the major efforts of City staff for the upcoming fiscal
year. The Work Program ensures that staff efforts are aligned with and driven by the
Mayor and Council, and thus, the community. This approach keeps the City transparent
and holds us accountable to focusing resources on strategies that best serve our
community’s needs and aspirations. Each year, staff reports on the progress of the City’s
Work Program assignments and, with feedback and ideas proposed at the City Council’s
Priority Setting Session, proposes new projects for Council consideration.
The proposed FY 2019-20 Work Program is not organized by City departments, but is
instead organized by six over-arching themes:
Smart City
Community Livability
Financial Sustainability
Public Engagement and Transparency
Operational Efficiency
Public and Private Partnerships
In prior years, the detailed Work Program listed specific projects, objectives, progress,
next steps, current status, and the lead staff/department. This year, staff has also included
information regarding the estimated total budget, expenses to date, estimated staff hours
required, and performance goals for each item. While in many cases these values are
rough estimations, this additional information was included to assist Council’s
evaluation of the items. The FY 2019-20 Work Program reports on two scheduled projects,
9
seven on hold projects, 16 proposed projects, and 43 projects that are in progress
(Attachment A). There were also 14 projects that were completed from the FY 2018-19
Work Program and two projects that were cancelled which are outlined in Attachment B.
At the Priority Setting Session on February 2, 2019, Council prioritized 30 initiatives for
potential inclusion in the Work Program. While we anticipate that next year a different
scoring system will be used by Council to rank the Work Program ideas, the Priority
Setting Session this year was still very helpful. It allowed staff to hear discussions from
the public and the Council and get a general understanding of the relative importance of
initiatives from the entire Council. Staff combined the items from the Priority Setting
Session with ongoing initiatives while accounting for available resources within each area
of the organization to formulate the attached, recommended FY 2019-20 Work Program
(Attachment A). Staff included the majority of the Priority Setting Session items,
however, the following were not included:
City Webpages for High Profile Projects or Issues
o Reason: This is a part of ongoing, daily operations and will be incorporated
into the regular tasks of the Public Affairs division.
Climate Action Plan 2.0
o Reason: This was ranked relatively low at the Priority Setting Session and,
given the resources required, this will be deferred to a future year.
Climate Adaptation Plan
o Reason: This was ranked relatively low in the Priority Setting Session and,
given the resources required, this will be deferred to a future year.
Event Support for Tournament of Bands
o Reason: City funding to cover the Sheriff costs for the Tournament of Bands
was a budget item that was already included in the FY 2018-19 budget. It
will be included in the proposed FY 2019-20 budget in May. Analysis and
review of the City’s policies regarding the support of nonprofits is included
in the Work Program item titled “Policies on Nonprofit Support.”
Financial Impacts of CASA Compact
o Reason: This effort is currently being worked on and is anticipated to be
completed prior to the new fiscal year.
Mental Health Initiatives
o Reason: This was ranked relatively low in the Priority Setting Session. A
focus on teen mental health initiatives will continue, along with initiatives
independently initiated by the Teen Commission and in the Work Program
item titled “Teen Engagement.”
10
Urban Villages
o Reason: Staff has very limited ability to regulate or reach agreements to
prevent inappropriate or unmitigated upzoning with other jurisdictions
that may impact Cupertino. Staff will be vigilant to monitor and provide
appropriately timed comments and meet with other jurisdictions to
optimize outcomes.
Vacancy Tax
o Reason: This was the lowest ranking priority item. When considering staff
resources, other items were chosen to be prioritized and included. Staff will
monitor the success of similar initiatives underway in Vancouver and other
cities.
It is important to note that while this Work Program would not start until July 2019, many
of the estimated schedules are dependent on filling key positions within the City. Staff
plans to bring a status update on the Work Program in January 2020 in anticipation of the
Priority Setting Session that will occur in the following month.
Additionally, the Planning Commission has proposed items for the FY 2019-20 Work
Program which are outlined in Attachment C. Many of the Planning Commission’s
proposed items are already included in the proposed Work Program. There are also items
that are not resource intensive that could be included in the Commission’s Work Program
but don’t need to be included in the City Work Program. The Planning Commission will
be prioritizing these items at a special meeting on Monday, March 18 th, 2019 in order to
provide a prioritized list as a desk item for the Council. Staff will add items to the Work
Program as directed by Council. In the past, there has been inconsistency in how
commissions develop their own work programs. The coming year will be a transition to
a more formal process that will include having all commission work program ideas
submitted for the City Council to consider at their Priority Setting Session in 2020.
Fiscal Impact
The fiscal impact of proposed projects and assignments in the City Work Program will
be brought forward as part of the FY 2019-20 Proposed Budget in May.
_____________________________________
Prepared and Approved for Submission by: Timm Borden, Interim City Manager
Attachments:
A. Proposed FY 2019-20 City Work Program
B. FY 2018-19 City Work Program Items Completed or Cancelled
C. Memo: Proposed Planning Commission Items for FY 2019-20 Work Program
D. Materials from Priority Setting Session of February 2, 2019
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Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Wireless Master Plan Update the City's wireless
policies and goals to ensure a
comprehensive build out of
facilities.
- The City will initiate a Request for
Proposals in Winter 2018.
- City in negotiations with vendor for
development of RFP.
Request proposals from
interested consultants.
1) Contract Negotiations with
RFP Developer,
2) Draft RFP
3) Publish RFP
4) Review Response
5) Contract Negotiation and
Award
6) Master Plan Development
1) Spring 2019
2) Summer 2019
3) Fall 2019
4) Fall 2019
5) Winter 2020
6) Spring 2020
In Progress Master Plan Development Spring 2020 $100,000 N/A 120 Bill Mitchell Innovation & Technology
Municipal Water System Ensure lessee (San Jose Water
Co.) is maintaining and
operating system to industry
standard.
-SJWC investment in system has
increased.
-Negotiations ongoing to define capital
investments through 2022.
Continue negotiations.Fall 2014- Summer 2019 In Progress Amend current lease agreement to quantify
needed system improvements prior to lease
expiration in November 2022.
June 2019 No BA Requested No BA Requested 100 Roger Lee Public Works
Wireless Upgrade - Public
Space
Build wireless "hot spots" at
various public locations w/in
Cupertino
-Determining best location and
associated solution(s).
-Primary sites defined and deemed
siesmically sound.
-Equipment procurred and configured.
1) Seismic modeling of selected
"hot-spot" locations.
2) Budget allocation for
FY18/FY19
3) Install Access Points to primary
locations
Summer 2019 In Progress Hot Spots Operational Summer 2019 $52,000 $39,450 96 Bill Mitchell Innovation & Technology
5G Smart City Public
Private Partnership
Agreement with Verizon
Provide 5G technology roll-out
with Small Cell Antennas to
allow faster connections and
lower latency to support the
Internet of Things.
Initial Meetings with Verizon.Recieve draft agreement from
Verizon.
Summer 2019 In Progress Establish Win-Win agreement with Verizon.Summer 2019 N/A N/A 100 Bill Mitchell Innovation & Technology
Public Safety Surveillance
Support
*Priority Setting Item*
Recommend best practices for
residential and business use of
surveillance cameras for safety
and anti-crime practices.
Review City's surveillance
cameras.
-Discussions with Captain Urena to
partner with the City on this project.
-Budgetary quote for Phase I cameras.
1) Research residential and
business surveillance camera
best practices as well as anti-
crime best practices.
2) Provide public engagement
regarding the above best
practices.
3) Review City's surveillance
cameras and provide
recommended updates.
1) Fall 2019
2) Winter 2019
3) Spring 2020
4) Spring 2020
Proposed 1) Resources for survellance and anti-crime best
practices developed for the public.
2) Engagement with resources available to the
general public as well as specific
outreach through Neighborhood Watch groups
and Public Safety Commission.
3) Evaluation and recommendation regarding
City's surveillance camera system.
Spring 2020 $50,000 N/A 300 Katy Nomura*
Bill Mitchell
*This item is being
added assuming higher
level vacancies can be
filled
City Manager's
Office/Innovation &
Technology
Smart City Proposed FY 2019-20 Work Program
1
12
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Incentives to build
Accessory Dwelling Units
(ADUs)
Provide incentives to build
ADUs (which provide
affordable housing
opportunities) by reviewing
ordinance and reducing fees.
-The Council asked staff to add this item
to the work program in late 2017.
-Proposed code amendments are in
draft form.
-Awaiting the result of recently
introduced State bills regarding
incentiving ADU production.
Project began in Fall 2018 and is
expected to be completed by
late 2019.
Winter 2019 In Progress Established incentives to build ADUs.Winter 2019 N/A N/A 80 Gian Martire
Piu Ghosh
Community Development
Update the Municipal
Code to Provide Parking
Incentives for Electric
Vehicles and Encourage
Outdoor Seating in
Restaurants
Provide incentives for green
infrastructure and enhance
pedestrian-oriented character
of developments.
Proposed in 2018 WP by Planning
Commission and authorized by CC.
Evaluate best practices and
ordinance for amendments.
On Hold 1) Provide parking Incentives for Electric Vehicles
to encourage greener modes of transport.
2) Streamline and encourage outdoor seating in
restaurants by amending municipal code and
parking ordinance.
On Hold $25,000 N/A 200 Piu Ghosh Community Development
Lawn Buster Drought
Tolerant Planting Pilot
Develop a program that allows
residents to easily elect water-
wise turf conversion, including
pre-set landscape plans, pre-
approved contractors, and
fixed prices.
-Research has begun to evaluate best
options for a city-wide pilot.
-Data collected, researched similar
programs.
-Meetings with SCVWD and City of San
Jose Staff who have run similar
programs.
1) Write/release RFQ to identify
suitable partners, program
design and firms
2) Determine if program is
feasible
3) Move forward with
contracting with firm to offer a
pilot program to residents
4) Start Pilot
1) Spring 2019
2) Spring 2019
3) Summer 2019
4) Summer/Fall 2019
In Progress Receive at 2-3 responses to RFQ, and be able to
launch a pilot Summer/Fall 2019.
June 2020 $120,000 N/A 60 Misty Mersich City Manager's Office
Healthy Cities Initiative:
Revise Tobacco Policies
Revise smoking (including
vaping) policies and
regulations to meet HCI
standards.
-Applied for grant funding from Santa
Clara County to explore options to
decrease availability of tobacco
products and limit youth exposure to
flavored tobacco products.
-$56,000 in grant funding and in-kind
consultant support was awarded to
Cupertino.
1) Consultant will support staff in
researching strategies to
decrease the availability of
tobacco products and restrict
sales of flavored tobacco
products.
2) Consultant will support staff in
developing a stakeholder
outreach plan.
3) Council Study Session to
present strategies and
stakeholder outreach plan.
4) Conduct stakeholder
outreach.
5) Draft recommendations for
Council consideration.
6) Pending Council direction,
draft implementation plan and
implement policy and regulation
changes.
1) Spring 2019
2) Spring 2019
3) Summer 2019
4) Fall 2019
5) Fall 2019 - Spring
2020
6) Summer 2020- Winter
2020
In Progress 1) Outreach to all relevant stakeholders
identified in stakeholder outreach plan.
2) Policy and regulation in place to explore
options to decrease availability of tobacco
products and limit youth exposure to flavored
tobacco products.
December
2020
$30,000
Offset by grant funding.
N/A 500 Katy Nomura City Manager's Office
Healthy Cities Initiative:
Develop Access to Water
Policies for City Facilities
and Parks
Develop water access policies
and regulations to meet HCI
standards.
- Drinking fountain/bottle filling station
(hydration station) installed at City Hall
and Jollyman Park.
1) Research other access to
water policies and best
practices.
2) Draft policy and action plan
for implementation.
1) Fall 2019
2) Spring 2020
Scheduled 1) Develop a plan to implement increased
access to water at City facilities and parks
Spring 2020 N/A N/A 300 Katy Nomura City Manager's Office
Community Livability Proposed FY 2019-20 Work Program
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13
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Shuttle Bus Service Study Study the feasibility of a
community shuttle that
connects local destinations
and to Caltrain. Also look at
possible schools connections.
-Online shuttle survey was conducted
of 805 individuals in Summer 2018.
-Since then, staff has met with several
potential vendors, and identified the
best potential options for Cupertino.
Staff will bring forward a report
to Council in Spring 2019 with
information on survey results,
along with a funding request
with a range of $1.5M to $3M for
an 18-month pilot program with
a range in service options.
Council consideration
Spring 2019
In Progress Study the feasiblity of a community-wide shuttle
to connect destinations within Cupertino and
nearby areas, such as Sunnyvale Caltrain, Kaiser
Santa Clara, among others.
Spring 2019 N/A N/A 520 Chris Corrao Public Works
Shuttle Bus Pilot Program
Implementation
Community shuttle bus 18-
month pilot program.
Proposed work plan item.Council consideration in Spring
2019.
If approved, Summer
2019 launch
Proposed Reduce traffic congestion by providing a
community ride-share shuttle.
December
2020
$1.5-$3M N/A 832 Chris Corrao Public Works
Penalties for Violation of
Conditions of Approval
and code enforcement
best practices
Consider increasing maximum
penalty of $100K for violations
of conditions of approval.
-Requested by Councilmember.
-Draft amendments being prepared
and presented at City Council Study
Session
Issue will be reviewed with
related municipal code
updates.
Fall 2019 In Progress Increase maximum amount of administrative
penalty that can be assessed by the City Council
to a violator of the Municpal Code, separate
from the amount of administrative fine that can
be assessed by a Code Enforcement Officer.
Fall 2019 N/A N/A 240 Phillip Willkomm
Piu Ghosh
Community Development
Short-Term Rentals (STRs)Develop a regulatory program
to regulate and collect TOT
from STRs
-Council study session on Feb. 6, 2018
-June 19, 2018 Council approved
Voluntary Collection Agreement with
Airbnb
-July 24, 2018 Planning Commission
study session
-August 2018 Online community survey
-October 4, 2018 Community workshop
on STRs
-November 27, 2018 Draft regulation
presented to Planning Commission
1) Study session for Council on
STR regulations
2) Draft regulations with Council
direction
3) Bring drafted regulations for
Council approval
1) April 2019
2) Summer 2019
3) Fall 2019
In Progress 1) Regulations for Short-Term Rentals.
2) Increased TOT collection.
Fall 2019 $17,000 $8,500 500 Katy Nomura
Ben Fu
Piu Ghosh
Erick Serrano
City Manager's
Office/Community
Development
Regnart Road – analysis of
maintenance
responsibilities
Determine maintenance
responsibilities and inform
responsibile parties of required
maintenance activities,
including tree upkeep/removal
requirements.
Drainage evaluation complete.1) Research and determine
adjacent property owner and
City maintenance
responsibilities;
2) Conduct public outreach and
collect owner input;
3) Educate owners regarding
responsibilities;
4) Complete City work.
1) Summer 2019
2) Spring 2020
3) Spring 2020
4)TBD
In Progress Inform property owners of responsibilities
including maintenance and removal of trees as
appropriate.
June 2020 $200,000 $16,335 240 Chad Mosley
Roger Lee
Public Works
Lawrence Mitty Acquire a parcel at Lawrence
Expwy and Mitty Ave for trail
expansion and park
development.
City has worked with SJWC and County
to secure a three-way transaction but
was not able to reach agreement with
SJWC.
1) County to restart negotiations
with SJWC over Doyle Property.
2) City to negotiate with County
over MItty Property.
3) Execute purchase agreement
1) January 2019
2) June 2019
3) October 2019
In Progress Acquire a parcel for park purposes in Rancho
Rinconada neighborhood.
October 2019 $3,500,000 $43,893 300 Chad Mosley
Timm Borden
Jeff Milkes
Public Works/ CMO/
Recreation & Community
Services
3
14
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Community Garden
Improvements
Renovate the community
gardens at McClellan Ranch,
and implement a new process
and procedures for a more
effective, community-driven
gardens program.
-Multiple stakeholder meetings were
held to develop better procedures and
appropriate enforcement policies.
-The new rules and enforcement
process will be implemented as garden
plots are assigned.
-A capital project was approved in 2018
designed and bid. Bids exceeded the
budget and were rejected.
-This project was defunded on 10/16/18.
1) Evaluate fees to consider in
the 2019/20 budget with respect
to potential cost recovery.
2) Propose revised project in
2019/20 CIP budget.
3) Advertise and construct the
project.
1) June 2019
2) July 2019
3) TBD
In Progress Build an efficient and highly functioning
Centralized Community Garden at McClellan
Ranch that implements appropriate gardening
rules and manages waiting lists in an efficient
manner. The gardens will be built to reduce
issues with rodents.
Summer 2020 $1,400,000 $360 100 Kim Calame
Michael Zimmermann
Recreation & Community
Services/Public Works
Citywide Parks and
Recreation System Master
Plan
Create a 20+ year community-
driven plan to meet future
parks, open space and
recreation needs through
establishing goals and priorities
and enhancing or expanding
facilities and programs.
Completion of the System
Master Plan will trigger
preparation of the
Department's three year
Strategic Plan.
-The draft Master Plan was issued for
public comment in January 2019
-Presented to City Council on February
2019
-Respond to input from the
public, Commissions and City
Council
-Prepare environmental
clearance documents for public
review and a final draft master
plan for review.
-Finalize for adoption by the City
Council.
March-July 2019 In Progress Complete and adopt a long term Parks &
Recreation system master plan.
July 2019 $600,000 $514,000 150 Gail Seeds Recreation & Community
Services/Public Works
Solid Waste
Characterization Studies
and Waste Audits
1) Complete tonnage audit
and waste characterization
studies of pertinent streams of
City facilities, residential
curbside, and commercial
waste as outlined in the
Climate Action Plan; and
2) Analyze effectiveness of
neighboring agency programs
and emerging technology as it
might apply in Cupertino in
diverting recyclable content
from landfill in preparation for
negotiating the new garbage
franchise agreement.
-Collected contract and waste
characterization information from
neighboring agencies.
-Began review of potential auditors and
consultants.
-Solid Waste Characterization study is
complete for residential curbside.
-Currently preparing for
characterization of City facility and
commercial waste streams.
Execute consultant agreements
for waste tonnage audits and
City facility and comercial waste
characterizations and begin
work.
1) Waste tonnage audits
2) Waste characterizations of
City and commercial waste
streams
1) Fall 2019
2) Fall 2019
In progress Meet Climate Action Plan reporting goals
regarding waste diversion and prepare for
negotiating the new garbage franchise
agreement.
December
2019
$150,000 $44,975 38 Cheri Donnelly/
Roger Lee
Public Works
Heart of the City Plan Amend the Heart of the City
Specific Plan:
(1) for clarifications to the
minimum street side setback
requirements, and
(2) to review street tree
requirements to allow larger
trees, increase diversity of tree
type and encourage drought-
tolerant and native tree types.
To be revised during the next Heart of
the City Specific Plan update
On Hold On Hold On Hold On Hold On Hold TBD N/A On Hold Erick Serrano Community Development
4
15
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Library Community Room
Addition
Create additional
programming space.
-Preferred alternative was adopted by
City Council in 2015.
-Funding was pledged by Irvine
Company in development agreement
for Hamptons development pending
issuance of building permits.
-Irvine Company has stated project is
currently on hold.
-Proceeding with FY 19/20 design
funding request in CIP.
Initiate architectural design Awaiting Council
Direction
On Hold Meet programmatic need of the library.June 2021 Depenedant on
approved plan
N/A 2000 Roger Lee Public Works
All Inclusive Playground Study, fund raise and design an
All-Inclusive Playground in a
neighborhood park
-Council approved a grant application
in October 2018 to Santa Clara County.
-Staff completed a feasibility study as
part of the 2018/19 CIP budget.
-In December 2018 the County
approved awarding $1.43M towards an
inclusive play area at Jollyman Park.
Staff will bring a funding
agreement and further evaluate
costs, need, and value to the
community information to
Council to support Council
decisionmaking regarding this
significant investment.
Spring 2019
Construction complete
Nov 2021
In Progress To build a fully functioning playground providing
all community members a playground that is all-
inclusive - that includes all elements that can be
used regardless of physical or mental limitations.
December
2021
$5,000,000 35000 80 Gail Seeds Public Works
Recreation and
Community Services
Strategic Plan
Complete a three year
strategic plan that serves to
align the department with a
common vision and values. The
plan will be measurable, with
specific goals, objectives and
actions. Goals will revolve
around action items in the
Master
Plan, department culture and
tools for successful
implementation.
Staff have contracted with a consultant
to assist with the process.
Identify strategic themes,
objectives, measures,
performance indicators and
initiatives.
Through February 2020 In Progress Create a plan that guides the department in
implementing theme based goals and actions.
Plan should be:
(1) Collaborative with staff
(2) reflect community and council priorities
(3) alligned with operating budgets
February 2020 $15,000 $2,500 500 Jeff Milkes
Christine Hanel
Gail Seeds
Recreation and
Community Services
Performing Art Center
Market and Operations
Feasibility Study
Conduct a feasibility study for
City Council consideration on
whether to have the Vallco
developer construct a warm
shell building as part of their
Master Site Development
Permit.
The budget amendment to allow staff
to move forward with an RFP to hire a
consultant was approved at the
10/16/18 Council Meeting.
1) Issue an RFP.
2) Select Consultant.
3) 50% Study Session.
4) Complete Study
Awaiting Council
Direction
On Hold Complete Performing Arts Center Market and
Feasibility Study
TBD $120,000 N/A 280 Chad Mosley Public Works
5
16
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Regional Transformative
Transit Projects Initiatives
*Priority Setting Item*
Work to advance the following
projects as submitted to the
MTC as Transformative
Transportation Projects:
1. Stevens Creek Corridor High
Capacity Transit
2. Automated Fixed Guideway
to Mountain View
3. Cupertino Station at I-
280/Wolfe Road
4. Highway 85 Transit Guideway
5. Silicon Valley High Capacity
Transit Loop
6. Transit Update & Funding
Strategies
MTC has identified top 100 submittals
and three Cupertino options are
included for further study.
-Continue to pursue local
transportation funding
opportunities with Apple, Inc.,
Measure B funds, and other
funding sources to advance
local projects identified in the
2016 Bicycle Transportation Plan
and 2018 Pedestrian Plan.
-Work with neighboring cities,
agencies, and organizations in
the reagion to advance
regional transit projects that
connect Cupertino to the
growing regional transportation
network.
-Study a Stevens Creek Corridor
High Capacity Transit project, an
automated fixed-guideway to
Mountain View, an SR85 Corridor
Project and Silicon Valley High
Capacity Transit Loop among
other ideas to address regional
mobility and congestion
management.
Long term projects that
will be considered for
inclusion in Plan Bay
Area 2050, led by MTC.
In Progress To include projects serving Cupertino in 2050
Plan Bay Area plan
Ongoing N/A N/A 2250 Roger Lee
Chris Corrao
Public Works
Use of Athletic Fields in
Parks
*Priority Setting Item*
Assess current Athletic Field Use
policy, scheduling process and
fee schedule.
Review field use policy,
including Sunday reservation
feasibility, scheduling, and
program cost recovery.
Review use of fields for use as
dog off leash areas.
Community request, proposed to the
Parks & Recreation Commission in 2018.
1) Create a committee
comprised of Recrecation and
Community Services staff,
commission members, and
council members. Define the
scope of work, timeline, etc. and
proceed with the project.
2) Request, recruit, and hire a
consultant to manage the
project.
3) Conduct a robust public
involvement process.
1) September 2019
2) November 2019
3) January 2020
Proposed Potentially update current policy to address use
of fields (Sunday use, permitting process and off
leash dog compatability), fees and scheduling
process.
June 2020 $30,000 N/A 2000 Jenny Koverman
Karen Levy
Recreation & Community
Services
Teen Engagement
*Priority Setting Item*
Engage more youth and teens
in the community through
recreation programming with
the goal of empowering youth
and improving mental health.
The vision of the Youth and Teen
Services team is to empower the City's
future citizens and leaders to lead
positive opportunity-filled lives.
Programming within this area will create
an enriching and stress-free
environment through recreational
programs and services that foster
physical, mental, and social
development.
-The Youth Activity Board (YAB), a teen
leadership committee formed by
recreation staff, was formed in October
2018 and selected in December 2018.
-The newly formed YAB members will
develop teen events and activities that
will help teens socialize and experience
fun.
-A formal budget prosal will be
requested in the budget process.
1) Utilizing the Youth Activity
Board and the Teen Commission
to create programs to get teens
engaged.
2) Partner with FUHSD, CUSD, and
Library to offer future teen
programming.
FY 2019-20 In Progress Build youth and teen programming which
includes events.
Ongoing $13,000 $200.00 500 Danny Mestizo
Kim Calame
Recreation & Community
Services
6
17
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Review General Plan (GP)
*Priority Setting Item*
Evaluate the General Plan per
industry standards for areas
where objective standards and
zoning/design guidelines can
be provided and/or revised.
Contract a consultant to
evaluate existing General Plan
and recommend areas to
provide standards.
Summer/Fall 2019 Proposed Amend General Plan to have better defined
objective standards.
Spring 2021 $1,000,000 based on
limited scope of
reviewing objective
standards and minimal
GP and zoning code
clean-ups
N/A 2000 Ben Fu
Piu Ghosh
Community Development
Housing Strategies
*Priority Setting Item*
Explore the development of
strategies that provides a
variety of products across the
affordability levels.
-Priority system implemented in BMR
program for school district employee
housing
-Staff conducted a City Council Study
Session on BMR Housing on May 1, 2018.
-BMR Linkage Fee Study (see Financial
Sustainability) is underway as part of FY
2018-19 work program.
(1) Housing Commission Study
Session
(2) Planning Commission Study
Session
(3) Bring item to City Council
Summer 2019 In Progress Adopt effective strategies and tools for the
development of affordable housing across all
income levels.
Spring 2020 $20,000 N/A 50 Kerri Heusler Community Development
Development
Accountability
*Priority Setting Item*
Analyze methods to limit the
implementation timeline for
entitled projects and
encourage development.
Work wity CAO to determine
legal ability to impose timeline in
development agreements
Summer 2019 Proposed An established procedure for developmental
accountability.
Fall 2019 N/A N/A 100 Ben Fu
Albert Salvado
Community Development
Green Building Code Local
Amendments
*Priority Setting Item*
Determine possible adoption of
Green Building Codes more
stringent than State standard
Title 24 (either Tier 1 or Tier2 ), to
be adopted by Council during
the regular 2019 building code
adoption cycle which will take
effect in January 2020.
Work Program item is being requested
by Sustainaiblity Commision.
1. Contract a consultant to
evaluate and advise the city on
the requirements to update the
Green Building Code to Tier 1 or
Tier 2.
2. Propose Code to Sustainability
Commision and City Counci
3. Adopt Code
4. Code effective
1) Summer 2019
2) Fall 2019
3) Winter 2019
4) January 2020
Proposed Bring Green Building Code update to Council for
consideration.
Summer 2020 $35,000 N/A 200 Albert Salvado
Misty Mersich
Community
Development/City
Manager's Office
Participate in Regional
Electrification Building
Reach Code Effort
*Priority Setting Item*
Participate in the regional effort
to examine building
electrification reach codes
along with other cities in Silicon
Valley Clean Energy and
Peninsula Clean Energy (San
Mateo County).
Staff attended regional kick off
meeting.
Continue to engage on regional
effort to evaluate options
appropriate for City
1) Cost effectiveness
study/review code options
2) External Stakeholder input
3) Council Review, Application
to Energy Commission and File
with Building Standards
Commission
4) New code effective
1) Spring 2019
2) Spring 2019
3) Fall 2019
4) January 2020
Proposed Bring electrification reach codes to Council for
consideration.
January 2020 City will be paid $10,000
to cover staff time and
any expenses from SVCE.
N/A 150 Misty Mersich
Albert Salvado
City Manager's
Office/Community
Development
Homelessness
*Priority Setting Item*
Conduct audit of services
available in Cupertino for the
homeless community; confirm
estimates of homelessness in
Cupertino; explore solutions for
homeless students.
Staff conducted a City Council Study
Session on Homelessness on October 18,
2018
Collaborate with West Valley
Community Services, De Anza
College, and the Santa Clara
County Office of Supportive
Housing.
Fall 2019 Proposed Prepare a report for City Council on status of
Homelessness
Spring 2020 $10,000.00 N/A 25 Kerri Heusler
Erika Poveda
Community Development
7
18
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Traffic Calming and
Enforcement
*Priority Setting Item*
Installation of infrastructure,
especially around schools, to
calm traffic, and to enhance
bicycle and pedesetrian safety.
More enforcement for red light
running and blocking of
intersections.
-Walk audits completed at all 14 public
schools to identify improvements.
-Minor improvements completed
around many schools.
-Focused discussions with some schools
about specific improvements is
ongoing.
1) Continue to work with schools
and the community to identify
and implement improvements.
2) Continue observations of
schools during drop-off and pick-
up times.
3) Integrate work with
Transportation Division's Safe
Routes to School programs
Ongoing Proposed Create a safer environment arounds schools for
vehicles, bicycles and pedestrians. Reduce
crash rates and increase bicycle and pedestrian
mode share.
Ongoing $250,000/year for 5 years
currently budgeted in
CIP for school walk audit
implementation.
Additional $50,000/year
necessary for
supplemental traffic
calming measures.
N/A 1000 David Stillman Public Works
Engage with Philanthropic
Organizations to find a
way to build ELI housing
units for Developmentally
Disabled
*Priority Setting Item*
Identify ways to build ELI
housing units for
developmentally disabled.
-BMR Linkage Fee Study (See Fnancial
Sustainability) is underway as part of FY
2018-19 work program.
-Staff has met with both Housing
Choices and Bay Area Housing
Corporation to discuss potential
projects.
Provide technical assistance to
developer/nonprofit, assist with
NOFA/RFP application.
Fall 2019 Proposed Assist developer/nonprofit with the creation of a
housing project for ELI developmentally
disabled, evaluate NOFA/RFP application for
potential award of City CDBG and/or BMR
Affordable Housing Funds to assist project.
Spring 2020 N/A N/A 30 Kerri Heusler
Gian Martire
Community Development
Engage with Habitat for
Humanity (or other
nonprofit) to build
ownership housing at
10301 Byrne Avenue
*Priority Setting Item*
Look at possibility of building 6-
8 affordable ownership
townhomes.
Acquired property.1) Study feasibility of access into
Blackberry Farm and dedicate
necessary land for access.
2) Study feasibiity of
development on property.
3) Negotiate with Habitat for
Humanity, provide technical
assistance with the NOFA/RFP
application process.
Spring 2020 Proposed Determine if project is feasible. Assist Habitat for
Humanity with the creation of a project,
evaluate NOFA/RFP application for potential
award of City CDBG and/or BMR Affordable
Housing Funds to assist project.
Summer 2020 $150,000 plus additional
development costs to be
determined after
feasibility study.
$2,450,000 for
acquisition of
property (for
reference, not
necessarily part of
the budget for this
specific item).
100 Kerri Heusler
Gian Martire
Chad Mosley
Community
Development/Public
Works
8
19
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion Date Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
BMR Linkage Fees Update Consider increasing linkage
fees for residential and non-
residential projects to provide
funding for BMR affordable
units.
Began in Summer 2018 after requested
funding for nexus study was authorized
as part of FY 2018-19 budget.
Prepare nexus study Spring 2019 In Progress Prepare nexus study for City Council Study Session Summer 2019 $175,000 $31,335 100 Erick Serrano
Kerri Heusler
Community Development
Modernize Business Tax
and Analyze Potential
Revenue Measures.
*Priority Setting Item*
Explore modernizing Business
Tax and analyze potential
revenue measures to address
issues such as traffic congestion.
-May 23-25, 2018 Public opinion poll.
-June 5, 2018 Study session in which
Council directed staff to develop
several models for restructuring the
business tax and conducting business
outreach.
-June 18, 2018 Business outreach,
including forum.
-June 19, 2018 Study session in which
Council directed staff to prepare
sample resolution and ordinace for
November 2019.
-July 3, 2018 Study session in which
Council directed staff to prepare draft
resolution and ordinance for November
2018 election and conduct additional
outreach.
-July 31, 2018 Action to approve
submission to the voters of a measure to
amend the City's business license tax
was not adopted.
1) Build-out long-term financial
forecast and financial position
analysis.
2) Evaluate fiscal sustainability
strategies including local
revenue measures.
3) Develop capital financial
options, structures and estimates
for identified projects.
4) Prepare additional business
tax analysis for presentation to
Council
1) May 2019
2) May 2019
3) May/June 2019
4) September 2019
In Progress Prepare a detailed analysis of the City's options
for business tax as well as alternative revenue
measure available to the City.
$43,983 $50,000 N/A 100 Kristina Alfaro Administrative Services
Explore Storm Water Ballot
Initiative with Grassroots
Group(s) with Input From
Sustainability Commission
Explore feasibility and potential
steps to conduct property
owner mail-in election for
authorization to adjust
stormwater fees from 1992 level
to current.
Council authorized proceeding with a
fee study.
If the fee study is accepted, a
Prop 218 compliant mail in ballot
process will begin in March 2019
with new property related fees
potentially authorized by July
2019.
June 2018 -
August 2019
In Progress To have Operations & Maintenance and Clean
Water Programs at Full Cost Recovery to the Fees
Collected.
August 2019 $160,500 $19,825 500 Cheri Donnelly Public Works
Financial Sustainability Proposed FY 2019-20 Work Program
9
20
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion Date Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Financial Sustainability Proposed FY 2019-20 Work Program
Consider Policies and
Related Code and
Specific Plan Amendments
to Implement Policies in
the Economic
Development Strategic
Plan (EDSP)
Develop and adopt policies to
regulate mobile services
vendors incorporating what is
now allowed by SB 946.
Encourage more start-ups and
entrepreneurial ventures by
allowing an additional
"Incubator/Co-working use" in
areas currently zoned for
commercial retail.
-EDSP documents have been uploaded
onto the Economic Development
section of the City's website.
-EDSP adopted by City Council in late
2016.
-Hired consultant to work on
implementation of key objectives.
1) Council Study Session
scheduled for April 16, 2019 to
review EDSP and
implementation action items.
2) Explore several policies for
forward-looking economic
development including:
A. Consider incubator/co-
working uses to replace retail on
sites that have underperforming
retail.
B. Consider creating office
allocation in the General Plan
specifically for mid-to-small size
companies.
C. Identify and develop
regulations for an Innovation/Arts
district in the City.
D. Create a policy to allow
mobile uses (including food
trucks).
3) Bring draft ordinances to City
Council in Winter 2019 for Item A
and B.
4) Council Study Session in Spring
2020 to discuss Item C.
1) April 16, 2019
2) Fall 2019
3) Winter 2019
4) Spring 2020
In Progress Adopt ordinances to regulate mobile vendor
services, and allow for incubator/co-working use
in underperforming retail spaces.
Spring 2020 $148,473 $56,870 500 Angela Tsui City Manager's Office
Internal Audit Function Assist the City in accomplishing
its objectives by bringing a
systematic, disciplined
approach to evaluate and
improve the effectiveness of risk
management, control and
governance processes.
Evaluate the cost/benefit of
having an internal audit function
in-house versus contracted out.
Based on the results and decision
of City Council, respond
accordingly with either an RFP
for contract services or establish
the position classification and
hire an FTE.
1) Final budget hearing
2) Recruit RFP
3) Onboard
1) May/June 2019
2) July/August 2019
3) September 2019
Scheduled Assist the City in accomplishing its objectives by
bringing a systematic, disciplined approach to
evaluate and improve the effectiveness of risk
management, control and governance
processes.
September 2019 $20,000 - $180,000
ongoing depending on
analysis mentioned in
column "D"
N/A TBD Kristina Alfaro Administrative Services
Public Infrastructure
Financing Strategy
*Priority Setting Item*
Present a study of financing
alternatives for several different
categories of upcoming large
expenses, such as New City Hall
Tenant Improvements, other
public building improvements
and modifications, multi-modal
transportation improvements,
potential Performing Arts
Center Tenant Improvements,
etc.
1) Infrastructure Needs list was
developed identifying upcoming large
expenses.
1) Financing plan will be
discussed at the Council Study
Session.
2) Develop Scope of Work and
propose funding for RFP at either
mid-year or regular budget.
1) April 16th, 2019
2) Spring - Fall 2019
In Progress Build-out long-term financial forecast and
financial position analysis.
Evaluate fiscal sustainability strategies including
local revenue measures.
Develop capital financial options, structures and
estimates for identified projects.
July 2020 $42,500 N/A 100 Kristina Alfaro
Roger Lee
Administrative
Services/Public Works
10
21
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff
Hours
Staff Lead Department
Review Current
Commissions
Per Council request, explore
commission structure and
consider improvements for
efficiency and communication
with Council. Consider new
commissions to provide
additional engagement with
the public.
- Research on best practices
conducted
- Restructured commission work
program process and introduced
process to all commissions
- Survey conducted for commissioner
feedback
1) Report back to Council
regarding commission feedback
2) Plan and execute
implementation of commission
process changes according to
Council direction and decision
1) Spring 2019
2) Summer/Fall 2019
In Progress 1) Provide an opportunity for every commissioner
to provide feedback.
2) Provide options for Council to consider
regarding commission process changes
December
2019
N/A N/A 500 Katy Nomura
Grace Schmidt
City Manager's Office/City
Clerk
Consider New Commissions
and Committees
*Priority Setting Item*
Explore the possibility of
additional commissions or
committees to address City
needs, such as traffic and
transportation.
- Research commissions in other cities 1) Research committees in other
cities and best practices for
forming commissions
2) Conduct outreach to
commissions/committees and
public outreach to determine
which areas of interest the
community prioritizes for
representation via commission or
committee
3) Conduct study session for
Council
1) Fall 2019
2) Spring 2020
3) Summer 2020
Proposed 1) Provide multiple avenues for community input
regarding potential new
commissions/committees
2) Provide an opportunity for feedback from
every commission and committee with members
of the public
3) Provide options to the Council to consider
regarding new commissions or committees
Summer 2020 $20,000
for public outreach and
engagement regarding
new commissions
N/A 400 Katy Nomura
Grace Schmidt
City Manager's Office/City
Clerk
Neighborhood
Engagement
*Priority Setting Item*
Increase membership in, and
engagement with,
neighborhood groups and
members.
Currently we have more than 300
members in the Block Leader Program.
1) Work with Block Leaders and
Neighborhood Watch
volunteers, as well as
neighborhood groups to be
neighborhood representatives
and stakeholders related to City
relations.
2) Continue outreach to areas in
Cupertino that do not currently
have Block Leader and
Neighborhood Watch
membership.
June 2020 Proposed Increase Block Leader and Neighborhood
Watch membership.
June 2020 N/A N/A 500 hours Brian Babcock City Manager's
Office(Public Affairs/ Block
Leader/ Neighborhood
Watch)
Public Relations and
Marketing Project
*Priority Setting Item*
Develop Cupertino marketing
program to focus on public
relations campaigns. The
program would enhance
Cupertino's image locally and
reginally. The program would
provide consistent and broad
marketing of City programs to
increase resident engagement
while benefitting Cupertino's
brand.
1) Explore hiring a public
relations consulting firm to help
the City create a marketing
program.
2) Develop and execute
marketing campaign with
guidance from PR firm.
1) Spring 2019
2) Fall 2019
Proposed Hire PR firm, execute marketing campaigns.June 2020 $50,000 N/A 750 hours Brian Babcock CMO /Public Affairs
Enhance Councilmember
Webpages and Outreach
*Priority Setting Item*
Enhance Council Member
webpages
-Webpage mock up has been
developed based on discussion at
priority setting workshop.
-Will share mock up with council in
March
Review mock up web pages
with Council. Make
modifications as necessary
Spring 2019 In Progress Provide enhanced Council Member Web Pages Summer 2019 N/A N/A 24 Bill Mitchell Innovation & Technology
Public Engagement and Transparency Proposed FY 2019-20 Work Program
11
22
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Alternative Commute Pilot
for Staff
Pilot to encourage employees
to use alternative modes of
transportation such as walking,
biking, transit, and carpool to
relieve road congestion,
reduce harmful emissions and
improve employee health.
-Exploring programs from surrounding
cities and writing a draft proposal.
-Develop pilot program implementation
measures, and determine appropriate
incentive levels.
Discuss draft pilot program
proposal with CIty Manager and
Dept. Heads. Begin pilot
program and conduct
employee engagement
1) Gather research
2) Creation of pilot program
incentives and objectives,
gather City Manger and Human
Resource input
3) Launch pilot
1) Fall 2018
2) Winter 2018
3) Spring 2019
In Progress Increase in number of employees that take
alternative modes of transportation such as
walking, biking, transit, and carpool to work.
June 2019 $20,000 N/A 40 Misty Mersich City Manager's Office
Workforce Planning Use data in the City's ERP
system and several city
documents such as the
budget, CIP and Council Work
Program to identify key
positions needed and how to
attract, retain or train to ensure
the availability of those
positions when needed.
-Attract - Negotiate new labor contracts
to stay competitive, successfully recruit,
and retain talent in the current job
market.
-Retain - In the beginning stages
of launching a Succession Planning
Program in collaboration with
Leadership Academy Program
consultant for a target date
of September 2019.
-Employee training and development -
Kicking off the Citywide BEST (Building
Employee Skills through Training)
Program effective April 2019.
Begin identifying key positions.
Formulate
training/recruitment/retention
strategy for those positions.
1) Identify Key Positions
2) Training Strategy
3) Recruitment Strategy
4) Retention Strategy
1) May 2019
2) July/August 2019
3) July/August 2019
4) August/ September
2019
In Progress # of Trainings
Retention Rate
June 2019 $5,000 None, only
existing staff time
500 Kristina Alfaro Administrative Services
Labor Negotiations Negotiate equitable long term
contracts with all bargaining
units.
-Current contract expires in June 2019.
-Total compensation surveys being
updated.
-Meetings scheduled with labor groups
to determine survey agencies and
classifications.
-In the process of acquiring licensing
agreement with Adastra for labor cost
analysis to increase efficiency
throughout negotiations.
Labor negotiations meetings
to begin in March 2019.
1) Kick Off Meeting
2) Salary Survey Complete
3) Complete Negotiations
1) March 2019
2) April/May 2019
3) June 2019
In Progress New Contracts June 2019 $50,000 N/A 200 Kristina Alfaro Administrative Services
Disaster Recovery
(DR) Plan
Provide network/data resiliency
thru the use of offsite and out of
region data centers
-Simplified network/data infrastructure
to allow for easy migration to offsite
data center
-Network infrastructure for both City Hall
and colocation facility have been
procured and configured.
-Equipment includes Firewalls, Wired,
Wireless, Server and SAN environments.
-All City Hall equipment is operational
and running in production mode.
-Ongoing discussions with three
colocation vendors concerning
capabilities, locations, and price.
1) Move current City Hall data
center infrastructure elements to
local colocation facility.
2) Build second infrastructure
environment at distant, out-of-
region colocation facility.
3) Enter into agreement with one
colocation vendor.
4) Move, configure, and
activate colocation equipment.
5) Test failover.
Summer 2019 In Progress Disaster Recovery site operational Summer 2019 $1,068,000 $834,282 3224 Bill Mitchell Innovation & Technology
Operational Efficiency Proposed FY 2019-20 Work Program
12
23
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Operational Efficiency Proposed FY 2019-20 Work Program
Applications
*A portion of this scope
includes a Priority Setting
Item*
Deploy applications to
enhance operational
efficiency.
The following applications have been
deployed:
-3D Project Activity Map
-95014 Disaster Preparedness Mobile
App
-ACTIVENet
-Bid Management
-Bike Plan Story Map
-Building OS
-Case Management
-CIP Story Maps
-Citizens Communications Recyclist
-Cityworks-Tree Storeroom
-Cityworks - Facilities
-Cityworks - Sign Inventory
-Cityworks - Tree inventory
-Cupertino 311
-Intranet
-Laserfiche Upgrade
-NeoGov - Recruitment
-New World CAFR Builder
-OneConcern
-Open Town Hall
-PSOMAS Property Info Updates
-Updated Aerial of City
1) Finalize implementation of
applications in flight.
2) Continue to research cost
effective solutions to current
business problems.
Applications in progress:
1) Public Works Dashboard
2) Accela Land Management
3) Zonar 3D Zoning
4) ProjectDox Public Portal
5) NextRequest PRA,
6) Cafe Point of Sale
7) Qless
8) Augmented Reality Pilot
9) TrafficWare Traffic Management
System
10) Cobblestone Contract
Management
11) NeoGov-Onboarding
12) Chatbot Pilot
13) Golf Tee Time
14) Enterprise Content
Management Roadmap
1) Spring 2019
2) Summer 2019
3) Summer 2019
4) Summer 2019
5) Summer 2019
6) Summer 2019
7) Summer 2019
8) Summer 2019
9) Summer 2019
10) Fall 2019
11) Fall 2019
12) Fall 2019
13) Fall 2019
14) Winter 2019
In Progress Complete projects with stated timeline Winter 2019 $1,426,753 $1,031,690 6864 Bill Mitchell Innovation & Technology
New City Hall Design Design a New City Hall to the
identified budget.
-The budget amendment to allow staff
to move forward with an RFP to hire an
Architectural consultant was approved
on the 10/16/18 Council Agenda.
-A Council Study Session is scheduled
for April 2, 2019 to review the Civic
Center Master Plan & discuss City Hall
design/delivery strategy.
1) Council Study Session to
discuss design delivery strategy
and establish a project budget.
2) Issue an RFP
3) Identify a project funding
strategy.
4) Select a design consultant
1) April 2019
2) June 2019
3) TBD
4) TBD
In Progress 1) Approve design delivery strategy
2) Establish project budget
3) Identify a funding strategy
4) Issue RFQ
August 2020 $3,500,000 $5,000 350
through
consultant
selection
Roger Lee Public Works
Interim City Hall Design Evaluate options for an interim
City Hall at
1) Monta Vista Recreation
Center
2) Service Center
3) Leased Space
The budget amendment to allow staff
to move forward with an RFP to hire an
Architectural consultant is on the
10/16/18 Council Agenda. An Architect
was engaged to evaluate design
alternatives.
Complete analysis for Interm
City Hall location
Pending funding
strategy and timeline
for new City Hall
On Hold
Pending
funding
strategy and
timeline for
new City Hall
1) Evaluate Monta Vista Rec Ctr
2) Evaluate new bldg at Service Center
3) Estimate leased space option
4) Select preferred location
July 2019 $500,000 N/A 1000 Roger Lee Public Works
Roll Out of Additional ERP
Modules
Fully utilize ERP system to
automate and simplify business
processes.
-Fixed Asset module has been
implemented.
-CAFR Builder has been implemented
and will begin utilizing for FY 18-19
financial statement audit.
Review requested time off
capabilities in the City's online
timesheet/benefits portal
1) Testing of Time Off Request by
Admin Services
2) Rollout of time off request to
CMO, I&T and CDD and PW staff at
City Hall
3) Rollout of time off request to PW
Services Center and Parks and
Recreation"
1) March 2019
2) July 2019
3) August 2019
In Progress Continue to look toward implementing new
modules offered by City's ERP to increase
efficiency, accuracy, and transparency within
the City's financial management and reporting.
June 2020 N/A N/A 100 Kristina Alfaro Administrative Services
13
24
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Operational Efficiency Proposed FY 2019-20 Work Program
Roll Out of Open Gov
Platform (Maps and
Additional Reports)
Fully utilize OpenGov Software Successfully began using and
integrating open budget portion of
OpenGov
Build out additional reports and
view on the City's transparency
portal
1) Use Portal for Budget
Presentations
2) Implement Open TownHall
Integrates Maps
3) Integrates Maps
4) New Views
1) March 2019
2) November 2019
3) December 2019
4) July 2019
In Progress Achieve utilization of reports and integration
offered by OpenGov to increase efficiency,
accuracy, and transparency within the City's
budgeting and reporting processes.
June 2020 $30,000/
Year Software Costs
$30,000 100 Kristina Alfaro Administrative Services
Integration of Work
Program and Other
Long/Short Term
Documents to Develop 5
Year Business Plan for City.
Comprehensive Business Plan
that encompases all workplan
items ensuring adequate
funding and staffing resources.
Work Program has been incorporated
into the budget process
Ensure costs associated with
items approved in workplan are
included in the FY19 budget.
Ensure future costs of items in the
workplan are included in the
Long Term Financial forecast
1) Work Program Priorities in
Budget Proposals
2) Multi Year Funding of
approved items in budget
3) Future Staff incorporated in to
forecast
1) March 2019
2) May 2019
3) May 2019
In Progress Construct a Council Work Program in which
aggregate benefits, both for the City and the
Community, outweigh the costs associated.
Ensure the City's budget appropriately and
sufficiently captures all Work Program costs and
communications are delivered to City Council
regularly.
June 2020 N/A N/A 200 Kristina Alfaro Administrative Services
Cross Platform System
Integration
Leverage new technology
acquisitions to create
integrated systems
-Identified integration possibilities
between the City's ERP Logos and Land
Management Software, Recreation
Software, Project Works and
Recruitment software.
-Recreation Software (Activenet
integration complete)
-Finance division working with Land
Management software on integration
specifications.
1) Accela Integration to ERP
2) NeoGov (Recruitment and
Onboarding) to ERP
3) GIS Integration with OpenGov
1) Dember 2019
2) December 2019
3) TBD
In Progress Leverage new technology acquisitions to create
integrated systems in which Departments can
achieve operational efficiency and consistency
by collaborating as a cohesive unit.
Summer 2018
and Ongoing
N/A N/A 500 Kristina Alfaro All
Improve Process of Public
Records Act (PRA)
Requests
Provide a comprehensive web
portal that allows 24x7 public
access to search previous PRA
responses or submit a new PRA
request. Route, escalate, track,
distribute, log and manage
each PRA request. Provide
knowledge base of previous
PRA requests and associated
responses. Manage, review
and improve current City
process.
-Met with vendors on different
applications that meet our goals.
-Selected Vendor (NextRequest)
negotiated contract and price.
1) Vendor demo application for
staff review and selection.
2) Install, Configure and make
operational application.
Summer 2019 In Progress Nextrequest Implemented Summer 2019 $10,000 $15,217 144 Bill Mitchell
Grace Schmidt
Innovation &
Technology/City Clerk
14
25
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Operational Efficiency Proposed FY 2019-20 Work Program
Recreation and
Community Services
Marketing Plan and
Program Review
Implement a plan placing
greater emphasis on business
functions within the Recreation
and Community Services
Department to include
completion of a program
review of programs and
activities offered and a
marketing plan.
Contract has been awarded and work
began in November, 2019.
Provide background infromation
and data to LERN, the
contractor who will be
completed the process in
November, 2019.
Fall 2019 In Progress To create a marketing plan that includes an
analysis of programs to offer, fees to charge and
evaluation of the department program
brochure.
Winter 2019 $20,000 $4,000 150 Christine Hanel Recreation and
Community Services
Emergency Services
Continuity of Operations
Plan (COOP)
Complete plan to resume
operations of the City after a
major emergency.
-EOP is a precursor to the COOP. As first
step the EOP is in the process of being
updated.
-Quotes have been received for
potential COOP contract services costs.
1) Complete EOP
2) Review constraints that
annexes may have on COOP
3) Decide in-house versus
outsourcing COOP
development
4) Begin the process
5) Completion
1) June 2019
2) Fall 2019
3) Fall 2019
4) Winter 2019
5) Summer 2020
In Progress 1) Having a completed COOP
2) Approptiate staff trained on COOP.
Summer 2020 $75,000 N/A Dependen
t on
whether it
is written in-
house or
outsourced
.
Clare Francavilla City Manager's Office
15
26
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Support the Creation of a
Film Society
To increase art opportunities in
the City. The goal is to support
the creation of a film society
based on a request by
interested citizens.
Staff to develop film permit
application process. Council to
provide direction on whether or
not to create an ad hoc
committee of community
volunteers to work with staff on
the permitting process and
developing an outreach
strategy.
Fall 2020 On Hold Create mission statement and work plan On Hold N/A N/A 50 Angela Tsui
Catarina Kidd
Community Development
Small Business Dev. Center Explore the viability of
establishing a small business
development center within the
City of Cupertino.
This is an action item in the EDSP as a
resource to retain and grow small and
midsize businesses.
Continue to explore
opportunities.
Summer 2019 In Progress Find permanent office or meeting space for
SBDC counselors to meet with prospective
business clients.
Ongoing Dependent upon space
availability
N/A 200 Angela Tsui City Manager's Office
Library Lease Sign a new lease with the
Library JPA for use of the City's
Library facility
Staff has begun meeting with Library
staff to discuss terms for the new lease
1) Begin negotiation of new
lease
2) Coordinate lease terms with
Council
3) Final Lease Agreement
1) December 2018
2) May 2019
3) August 2019
In Progress Complete updated lease agreement September
2019
N/A N/A 280 Chad Mosley
Heather Minner
Jeff Milkes
Roger Lee
Public Works/ City
Attorney's Office/
Recreation & Community
Services
Strategic Partnerships with
Nonprofits
Create strategic partnerships
with nonprofits to improve
effectiveness of Recreation &
Community Services Programs.
Objectives include
coordination of programs with
the Cupertino Library, YMCA,
West Valley Community
Services, School Districts, etc.
Many new partnerships have been
strenthened to include working with the
Historical Society, the Chamber of
Commerce, the School Districts, etc.
1) Develop MOU with Library
addressing program
opportunities
2) Continue discussions with West
Valley Community Services and
other non profit service
providers.
Also see Policies on Nonprofit
Support item.
On Hold On Hold To create partnerships that result in efficiencies
and improved services for Cupertino residents.
June 2019
(ongoing)
N/A N/A TBD Kim Calame
Kim Frey
Christine Hanel
Recreation & Community
Services
Art in Unexpected Places To beautify public and/or
private/donated spaces,
surprise and delight passers-by,
and encourage the community
to reflect on themes and
imagery that represent the
heritage, natural beauty,
diversity, and creativity of the
city.
Fine Arts Commission and Parks &
Recreation Department are
collaborating to install mural wall art in
two locations as pilots.
1) Draft creative brief has been
initiated
2) Outreach to private property
owners is pending.
Summer 2019 to
Summer 2020 for pilot
In Progress Complete mural Summer 2020 $10,000 N/A 100 Catarina Kidd Community Development
Policies on Nonprofit
Support
*Priority Setting Item*
Review and implement policies
on funding and support for
nonprofit organizations,
including meeting room space
and office space.
Review of the Communtiy Funding
Policy is being conducted.
1) Review all policies regarding
funding and support of
nonprofits
2) Research best practices in
other cities
3) Conduct a study session for
Council regarding options and
recommendations
4) Draft, revise, and implement
policies per Council direction
5) Bring policies to Council for
approval
1) Fall 2019
2) Spring 2020
3) Spring 2020
4) Summer 2020
5) Fall 2020
Proposed A standardized process for nonprofits to recieve
funding and support from the City.
Fall 2020 $15,000 N/A 500 Kristina Alfaro
Jeff Milkes
Administrative Services/
Recreation and
Community Services
Public and Private Partnerships Proposed FY 2019-20 Work Program
16
27
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Public and Private Partnerships Proposed FY 2019-20 Work Program
Proactive Legislative
Support
*Priority Setting Item*
Contract with a lobbying firm to
provide legislative analysis and
lobbying support. It is possible
that the lobbyist services and
costs may be shared with other
West Valley cities if there is
interest. Staff will work with the
lobbyist firm to develop a
legislative program to support
City priorities.
- West Valley cities informed of lobbyist
idea
- Quotes received for State lobbyists
1) Further discuss partnering
opportunities with West Valley
cities.
2) Conduct procurement
process for lobbyist.
3) Contract with lobbyist and
develop program to support
Council priorities.
1) Summer 2019
2) Fall 2019
3) Winter 2019
Proposed 1) Lobbyist support secured for the City.
2) Plan developed to support legislative
priorities.
Winter 2019 $75,000 annually
Costs may be shared
among West Valley cities
pending their
participation.
N/A 500 Katy Nomura City Manager's Office
17
28
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Water System Asset
Management Plan (AMP) /
Valuation
1) Quantify system condition
and projected needs / costs to
sustain industry standard. 2)
Value system to determine
appropriate lease rate or sale
price after 2022.
Plan is complete.Coordinate with SJWC and
consult an AMP that is mutually
beneficial to both parties.
July 2018 -
March 2019
Completed Understand condition and value of system.
Make informed decisions regarding current
lease operations and option at end of lease
term in November 2022.
March 2019 $350,000 $319,681 160 Roger Lee Public Works
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Public Art in
Developments
Review and consider
amending the $100,000
maximum for Public Art in
Developments.
-FAC reviewed on June 18, 2018, and
recommended raising the percentage
of art to 1% with no cap;
-City Council introduced July 3, 2018
and enacted August 21, 2018.
Implementation with new
development projects.
Fall 2018 Completed Increase amount of public art.August 21,
2018
N/A N/A 200 Catarina Kidd Community Development
Teen Stress Work with the Teen Commission
on events that address teen
stress in Cupertino.
-Held Bobatino event in September
2018 to help teens destress with an
estimated attendance of 700 teens.
-The Youth Activity Board (YAB) was formed by
City staff in October 2018 and selected in
December 2018.
-The newly formed YAB members will develop
teen events and activities that will help teens
socialize and experience fun.
-Staff also joined the Fremont Union High
School District's Wellness Council to address
teen stress.
Teen stress will continued to be
adressed under the work
program item titled Teen
Engagement.
Completed Bobatino event held with an estimated 700 teens
in attendance.
Youth Activity Board formed.
February 2019 $4,684 $4,684 120 Colleen Lettire
Danny Mestizo
City Manager's
Office/Recreation &
Community Services
Vallco Specific Plan Create a community-based
vision and objective standards
for development at Vallco
-Vallco Town Center Specific Plan
(including Final Environmental Impact
Report and associated general plan
amendments) adopted
-First reading of associated ordinances
including Development Agreement
conducted on September 19, 2018.
-Ordinances including Development
Agreement with Vallco Town Center
LLC enacted on October 2, 2018.
-Four referendum petitions filed in
October 2018. One petition rejected in
February 2019. One referred to Court for
declarative relief.
1) Council to determine action
on referenda petitions upon
Court direction.
2) If placed on ballot and
referenda fails, review Master
Site Development Plan for the
Vallco project.
October 2017 to
October 2018
Completed Vallco Specific Plan document completed. October 2018 $3,300,000 $4,104,847 1761.25 Catarina Kidd
Piu Ghosh
Community Development
Strategic Plan for
Neighborhood Special
Events
Complete strategic planning to
implement recreational
activities in neighborhood
parks.
Thirty-four events and activities were
offered between July and September,
2018 with 5,888 community members
participated.
Complete summary report and
present to the Parks &
Recreation Commission with
recommendations to City
Council for the program in
2019/2020.
Completed Implement a walkable neighborhood recreation
event program that would attract more than
5,000 Cupertino residents.
February 2019 $112,000 $112,000 2370 Kim Calame Recreation & Community
Services
Smart City FY 2018-19 Work Program Items Completed or Cancelled
Community Livability
1
29
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Teacher Housing Evaluate a “Teacher Housing”
project in partnership with a
nonprofit developer and try to
identify and develop surplus
school property as a teacher
housing project.
-In March 2016, the Planning
Commission recommended adding a
goal of providing 100 senior or teacher
housing units per year for the next five
years and/or provide incentive and
priority for Cupertino residents.
-The priority system was implemented as
part of the BMR Administrative Manual
update in September 2016.
Continue to explore
opportunities in collaboration
with the school districts as further
progress in this project would
need to be led by the school
districts and supported by the
City. Teacher housing will also
be considered under the
Housing strategies item.
Ongoing
Including in Housing
Strategies Intern.
Completed Priority system implemented in BMR Housing
Program. Priority points awarded to public
service agencies, which includes school district
employees.
September
2016
N/A N/A 20 Kerri Heusler Community Development
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Sustainable CalPERS
Funding Strategy
Identify a long term funding
strategy to fund rising costs
related to retirement. Goal of
80-100% funded in the next 20
years.
Strategies:
a) Establish a 115 Trust and funding
strategy;
b) 20 year amortization;
c) 6% discount rate;
d) Long Term staffing costs projections
including negotiated increase using
GovInvest
1) Presentation to Council as part of Mid
Year Budget (March 6, 2018)
2) Present to Fiscal Strategic in late
March/ early April 2018 Cost of strategy
to Council as part of Proposed Budget
Hearing
Completed Establish Section 115 Trust and Investment Policy June 2018 $8,000,000 $8,000,000 100 Kristina Alfaro Administrative Services
Financial Sustainability
Community Livability
2
30
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff
Hours
Staff Lead Department
Expand Therapeutic
Recreation Programs
Expand recreation program
offerings to accommodate
therapeutic recreation needs in
the community.
Create a task force within the
department to create a strategy
and begin coordinating
opportunities.
Cancelled N/A N/A N/A Christine Hanel Recreation & Community
Services
I heart Cupertino - Teen
Design Challenge
Build a sense of community by
launching a Cupertino swag
store with an fun youth design
project
Project team is developing project
charter
Request buy-in from local
schools and businesses
Cancelled N/A Jaqui Guzman
Colleen Letire
Danny Mestizo
City Manager's Office/
Recreation & Community
Services
Volunteer Fair Promote a sense of community
and good will in Cupertino by
encouraging volunteerism.
-The City held its first Volunteer Fair in
years in May 2018.
-Approximately 70 organizations attended
as tabling partners to showcase their
various volunteer, internship, and program
opportunities.
-About 2,000 individuals of varying
demographics came to find their volunteer
match.
-Additionally, the Fine Arts League of
Cupertino hosted an art show in
Community Hall.
-Providing entertainment for the event were
Cupertino’s very own volunteer
organizations, the Harmonikatz and
InaTalent.
-The City received positive feedback from
both attendees and tabling partners and
several requests to host this event again.
-Numerous organizations stated that they
had received the highest sign up rates at
this event.
The City plans to host another
Volunteer Fair event in May 2019.
Completed Approximately 70 organizations attended as tabling
partners to showcase their various volunteer,
internship, and program opportunities. About 2,000
individuals of varying demographics came to find
their volunteer match.
May 2018 $7,300 $7,300 300 hours Colleen Lettire City Manager's Office
Economic Development
Website
Streamline city web content for
new businesses. Develop an
integrated approach for
outreach and marketing to
brokers, business owners, and
others as a center for
innovation and the heart of
Silicon Valley.
-The layout has been changed to be
more user friendly, and new information
and resource links have been added.
-A Shop and Dine app/map has been
added as a resource to visitors, as well
as a valuable marketing tool to
promote local businesses.
-Valuable content and links on existing
site. www.InBusinessCupertino.com
1) Will continue to assess the
needs of businesses and add
helpful resources.
2) Work with the City's Public
Affairs/ Communications team
to redesign the Economic
Development webpages within
the Citywide website
enhancement.
Summer 2018 Completed Have an updated and user-friendly website.Summer 2018 $200 $200 100 Angela Tsui City Manager's Office
Citywide Branding Strategy Update 10-year-old brand
guidelines (official colors and
fonts), create Citywide templates
(letterhead, staff reports,
proclamations, certificates, and
PowerPoint), and release new
email signatures to ensure
consistency and professionalism
throughout the City's
communications with the public.
Branding standards have been developed
and staff has been trained.
Completed Branding guidelines established.Februay 2018 $10,960 $10,200 300 hours Brian Babcock City Manager's Office
Citywide Community
Engagement: Open City
Hall
Develop strategies for
better engaging with the public
on City issues and provide staff
with tools and training.
-The City unveiled Open City Hall, a
public survey tool, in May 2018.
-Since then the City has released eight
surveys to residents and received 2,037
responses.
While initial goal is met, the City
is investigating the expansion of
Open City Hall, using it as more
of a social networking and
engagement platform than a
survey tool.
Completed Released eight surveys to residents and received
2,037 responses
May 2018 $12,000 $11,000 150 hours Brian Babcock
Bill Mitchell
City Manager's Office/
Innovation & Technology
Public Engagement and Transparency
3
31
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Public Building Condition
and Use Assessment
1) Determine priority
assessment of buildings for
future improvements; and
2) Analyze selected buildings
for facility use efficiency
Project completed Implement assessment
recommendations.
Febuary 2018 - March
2019
Completed Assess condition of city-owned buildings and
determine maintenance budget for city facilities.
March 2019 $200,000 $163,757 800 Roger Lee Public Works
Weekend Work Program Ensure efficiency of program.-Reviewing current practices and
gathering data from staff.
-Analysis has been completed and
program still is shown to provide good
value to the City.
Complete evaluation within the
department and determine the
value of labor received from
participants vs. the value of full-
time employees to monitor the
program.
November 2017 -
January 2019
Completed Validate efficacy of program January 2019 N/A N/A 120 Carl Valdez Public Works
Implement ActiveNet
Registration Software
System
Replace the current recreation
registration software with a
cloud-based software version
to enhance service at the
Quinlan Community Center,
Sports Center, Senior Center
and other recreation facilities
as appropriate.
-Staff have negotiated a contract with
ActiveNet with project implementation
and training in the Spring and Summer
of 2018.
-The project software was successfully
launched on October 2, 2018
Continue with phase in of all
modules of the software
package.
Completed ActiveNet implemented October 2018 $55,000 $54,753 3060 Rachelle Sander
Bill Mitchell
Recreation and
Community Services, with
Innovation & Technology
Operational Efficiency
4
32
At the regularly scheduled Planning Commission meeting on February 26, 2019, the
Commission discussed the upcoming FY 2019-20 Work Program. The Commission
approved a motion to recommend for the consideration of the City Council additional
projects to be included in the upcoming fiscal year Work Program. Each Planning
Commissioner identified items of interest that include the following projects . Given the
large number of items, the Planning Commission will hold a special meeting on
Monday, March 18th, 2019 to prioritize the proposed items.
Comparative study that compares standards for mixed use development with
other cities. Specifically, on parkland, green space, and parking space
requirements.
More City sponsored internship programs – bachelor and master program
students on the topics of transportation, public policy, and education to work on
specific projects.
Compensation policies for proposed ADUs.
Guidelines for new construction and parking lots on electric charging ports.
Study on Zero-Net Energy Incentives. Review policies and encourage
electrification. Create informational system and opportunity in the way that
energy is being used. Consider the creation of an ad hoc committee that includes
sustainability commission and planning commission. Additional resources
required for surveys, staff time, policy changes, and creation of incentives.
Informational session on items related to conservation as the 2020 solar
requirement on residential construction approaches.
Heart of the City Specific Plan Review. Update sections such as transit corridors
in the city and other sections in the city.
Review Dark Sky Policy. Reevaluate street lighting and other lighting that can
benefit residential areas.
Expanding the Farmers Market outreach to the Oaks Shopping Center as well.
To: Timm Borden, Interim City Manager
From: Benjamin Fu, Interim Director of Community Development
Date: March 11, 2019
Re: Proposed Planning Commission Items for FY 2019-20 Work Program
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
(408) 777-3308 • FAX (408) 777-3333
33
Reevaluate and clarify the need for increasing penalties for violations of
Conditions of Approvals. The penalty should be the inability to build the project.
Home Energy. Incentives to change from wood burning not just natural gas but
to solar.
Study session on CASA, new legislations, and strategies that the City can
implement, and working with neighboring cities for education of the topics and
develop potential course of action.
Study session to address misunderstanding on housing where there is excess of
office development within a project that is identified as a housing project, which
worsen the housing shortage. Develop some multiplier or math to calculate.
Economic development commission/department. Discuss methods to deal with
loss of retail and possibly for the commission/department cre ated by ordinance
and not resolution.
Study session on Housing diversity. Provide more housing for developmentally
disabled, moderate incoming, examine co-housing.
Application approval time limits. Develop strategies to encourage development
especially when there are long project approvals periods without development.
Study sessions on Vallco hearings.
CASA and new legislations. Understand the impacts and housing developments
and ratios and legal requirements.
Add teacher housing, moderate income, tiny homes to the list of housing
diversity.
Permit Approval Times. The City should set time limits and if the project is not
build within a set time frame then the permit is placed in an open lottery.
Fast track second-story construction and one-story addition. Reduce time it takes
to build your own home.
High density residential guidelines.
Bird safe design guidelines and dark sky policies.
Municipal Code clean-up.
General Plan clean up.
Study session restricting road diets. Road is shrinking and traffic is not flowing.
Review electric scooters, e-bikes, and motorized vehicles.
Parkland standards.
Solar standards.
BMR standard on housing designs.
Mixed use project standards.
Neighborhood area input on objective standards. Different neighborhoods have
different features such as electric gates or cutouts for RVs.
34
Meeting: February 8, 2019
Priority Setting Session Recap
On February 2, 2019, the City Council held a Priority Setting Session at the Quinlan
Community Center to, among other things, discuss their priorities for potential Work
Program ideas for 2019-20. This prioritized list will be worked on by staff over the next
month to estimate required resources within the appropriate departments, and then to
fold the new items in the ongoing Work Program initiatives.
During the Priority Setting Session, there were several changes and clarifications made
to the list that Councilmembers used to complete their individual 1-10 ratings of the
initiatives. Below is a description of these changes that have now been made. Attached
is the revised list of initiatives, followed by a prioritized ranking of the initiatives, and
also a prioritized ranking by department.
11. Develop Cupertino Marketing Program – Reworded to emphasize “Public
relations campaign to enhance Cupertino image for residents and region.”
20. Establish Code of Ethics – This was deleted since this is a current initiative that
is intended to be complete this fiscal year.
21. Engage with Philanthropic Organizations to find a way to build ELI housing
units for developmentally disabled. – This was added as it was inadvertently
deleted from list. Councilmembers were solicited individually for their priority
rating immediately after the meeting.
22. Event Support – The Tournament of Bands item is merged with #24 (Review
policies on relationships with Council, Commissioners, and staff with various local
non-profit organizations)
25. Develop Resident Advisor Program was combined with #3 (Community
Engagement)
Additionally, advocates for a pilot off-leash dog park at Jollyman Park will be agendized
soon to present their proposal to the City Council. With support from the Council, it is
35
anticipated that this item can also be brought back in the proposed City Council Work
Program on March 19.
_____________________________________
Prepared by: Timm Borden, Interim City Manager
Attachments:
A – Priority Setting Work Program Ideas
B – Priority Setting Ranking by Priority
C – Priority Setting Ranking by Department/Division
36
1. Review General Plan/Zoning Ordinance (CDD, Planning)
Update with Objective Standards as necessary in Vallco and Heart of the City
Specific Plans, the North De Anza, South De Anza, South Sunnyvale Saratoga and
Monta Vista Conceptual Plans, and in the residential, commercial, and industrial
zones of the zoning ordinance.
2. Commissions and Committees (Mergers? New?) (City Clerk and Liaison Departments)
There has been some discussions regarding new commissions, such as for Traffic
and Transit, and making other committees more robust, such as with the
Legislative Action Committee.
3. Community Engagement (Public Affairs)
Work with Block Leaders, Neighborhood Watch, and neighborhood associations
and groups to be neighborhood representatives and stakeholders in city relations.
Increase membership and engagement to attain these goals. Include possible
Resident Advisor Program
4. City webpages for high profile projects or issues (Public Affairs)
Ensure that information is present in a thorough, fact-based, and a timely &
consistent format that allows residents to receive project or issue updates
automatically.
5. Develop funding strategy for implementation of major projects identified as priorities in
completed master plans (Admin Services)
Review options for funding major projects such as those included in the Civic
Center Master Plan, the Citywide Parks and Recreation System Master Plan, or the
Service Center Master Plan.
6. Modernize Business Tax and Analyze potential revenue measures – Chao (Admin
Services)
Review opportunities for gross receipt tax, head tax, or development in lieu fees
for building and infrastructure
7. Assess current Athletic Field Use policy, scheduling process and fee schedule (RCS)
Review field use policy, including Sunday reservation feasibility, outreach process,
scheduling, and program costs and fees.
8. Teen Engagement – Chao (CMO)
Expand Teen Commission or develop subcommittees or task forces with support
and leadership from community volunteers, perhaps senior citizens. Topics could
include teen mental health or apprenticeship and internship programs.
9. Mental Health Initiative for all ages - Chao (CMO)
37
Provide programs and events to focus on mental health for teens, seniors and
people in between.
10. Implement Zonar – 3 Dimensional Zoning Modeling (IT/CDD, Planning)
Provide software and training to allow for the three dimensional modeling of
zoning and design characteristics such as setbacks and building planes.
11. Develop Cupertino Marketing Program (Public Affairs)
Public Relations Campaigns to enhance Cupertino image for residents and region.
Provide consistent and broad marketing of City programs to increase resident
engagement and Cupertino branding.
12. Councilmember Webpages and Outreach (IT/Public Affairs)
Provide updated and consistent webpages to provide committee assignments and
calendars. Explore ideas such as meet Councilmember at parks, walk with a
Councilmember
13. Green Building Code Local Amendments (CDD, Building)
Direct staff to look into the possible adoption of Green Building Codes more
stringent than State standard Title 24.
14. Participate in Regional Electrification Building Reach Code Effort (CDD, Building)
Direct staff to actively participate in the regional effort to examine building
electrification reach codes along with other cities in Silicon Valley Clean Energy
and Peninsula Clean Energy (San Mateo County).
15. Climate Adaptation Plan (CMO, Sustainability)
Direct staff to create a “Resilient Cupertino Plan” that incorporates the
vulnerability/hazards assessments with an action plan, taking into consideration
future climate projections related to the hazards within the City (wildfire, drought,
earthquake, flooding etc.).
16. Climate Action Plan 2.0 (CMO, Sustainability)
Direct staff to begin planning for what is next beyond the current scope and
timeframe of the existing CAP.
17. Proactive Legislative Support – (CMO)
Conduct Request for Qualifications and enter into agreement with legislative
lobbying firm to proactively provide Council with analysis and lobbying support.
Work with West Valley cities to potentially share lobbyist contract services. Work
with regional and state organizations to promote local control.
18. Public Safety Support – Chao (CMO)
38
Provide recommendations to residents and businesses on video camera
surveillance, review current city surveillance video cameras. Also review providing
references or recommendations on other anti-crime best practice.
19. Traffic Calming and Enforcement – Scharf (PW)
Installation of traffic calming infrastructure, especially around schools. More red
light running and intersection blocking enforcement.
20. Engage with Philanthropic Organizations to find a way to build ELI housing units for
Developmentally Disabled. – Scharf (CDD, Housing)
21. Engage with HFH to build ownership housing at 10301 Byrne Avenue – Scharf (CDD,
Housing)
Look at possibility of building 6 to 8 townhomes, 100% for-sale, 100% affordable.
22. Event Support – Scharf (CMO)
Budget funds to support Cupertino Tournament of Bands, specifically having the
City bear the cost of sheriff’s deputies that is now paid for by the event.
23. Work with nearby similar cities to analyze financial impacts of CASA Compact – Sinks
(Admin)
24. Review policies on relationships with Council, Commissioners, and staff with various
local non-profit organizations – Chao (CMO)
Policy should include process for approving meeting room space and other City
resources.
25. Housing Strategies (CDD, Planning)
Look at developing a strategy that provides a variety of products across the
affordability spectrum.
26. Transit Update and Strategies – Sinks (PW)
Pursue transit funding with Apple, Measure B, and other funding sources.
27. Development Accountability (CDD, Planning)
Analyze methods to limit the time that developers can tie up entitled allocations
without building.
28. Homelessness – Chao, Paul (CDD, Housing)
Conduct audit of services available in Cupertino for the Homeless. Confirm estimates
of homelessness in Cupertino. Explore solutions for homeless students.
29. Urban Villages- Chao (CDD, Planning)
39
Work to reach agreements with neighboring cities to prevent inappropriate
upzoning near city borders.
30. Vacancy Tax – Chao (CMO)
Explore a vacancy tax to help mitigate the impacts of the widespread practice of
warehousing valuable residential and commercial units.
40
Score 1 to 10 ‐ One is the highest priority, 10 is the lowest.# PriorityWORK PROGRAM PROPOSALDEPT.Chao Paul ScharfSinks Willey Total11Review General Plan/Zoning OrdinanceCDD ‐ Plng.11131733Community EngagementPub. Aff.311511123 2Work with nearby similar cities to analyze financial impacts of CASA Compact Admin111261126 4Housing StrategiesCDD ‐ Plng.113161255Develop funding strategy for implementation of major projects identified as priorities in completed master plansAdmin2122613206Engage with Philanthropic Organizations to find a way to build ELI housing units for Developmentally DisabledCDD ‐ Hsing2123614117Develop Cupertino Marketing ProgramPub. Aff.122831628Commissions and Committees (Mergers? New?) Clerk/Depts.3155317219Engage with HFH to build ownership housing at 10301 Byrne AvenueCDD ‐ Hsing2135617610Modernize Business Tax and Analyze potential revenue measuresAdmin123210181711Proactive Legislative SupportCMO 111510182212Event SupportCMO1656182813Development AccountabilityCDD ‐ Plng.11286181914Traffic Calming and EnforcementPW61156192715Transit Updates and StrategiesPW5161619716Assess current athletic use policy, scheduling process and fees scheduleRCS 324562018 17Public Safety SupportCMO 12251020418City webpages for high profile projects or issuesPub. Aff.102533231219Councilmember Webpages and OutreachIT/Pub. Aff.83751242420Review policies on relationships with Council, Commissioners, and staff with various local non‐profit organizationsRCS 334510253021Urban VillageCDD ‐ Plng.5188325922Mental Health Initiative for all agesCMO 416510262923Homeless CDD ‐ Plng.51651027824Teen EngagementCMO2 2 10 5 10 291325Green Building Code Local AmendmentsCDD ‐Bldg. 6 1 10 3 10 301526Climate Adaptation PlanCMO‐Sust.619510311627Climate Action Plan 2.0CMO, Sust.619510311428Participate in Regional Electrification Building Reach Code EffortCDD ‐Bldg. 6 3 10 3 10 321029Implement Zonar – 3 Dimensional Zoning ModelingIT/CDD‐Plng. 10 3 8 5 10 363130Vacancy TaxCMO 8388103741
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5040 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:2/20/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Presentation on CASA by Assistant City Attorney
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Presentation on CASA by Assistant City Attorney
Receive presentation on CASA and provide any direction to staff
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5155 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:3/12/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Presentation on SB50 and SB330 by Assistant City Attorney
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Presentation on SB50 and SB330 by Assistant City Attorney
Receive presentation on SB50 and SB330 and provide any direction to staff
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
powered by Legistar™43
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5156 Name:
Status:Type:Ceremonial Matters &
Presentations
Agenda Ready
File created:In control:3/12/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Presentation on State Legislative process by Assistant City Attorney
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Presentation on State Legislative process by Assistant City Attorney
Receive presentation on State Legislative process and provide any direction to staff
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
powered by Legistar™44
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:118-4524 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:10/24/2018 City Council
On agenda:Final action:3/19/2019
Title:Subject: Approve the March 5 City Council minutes
Sponsors:
Indexes:
Code sections:
Attachments:A - Draft Minutes
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Approve the March 5 City Council minutes
Approve the March 5 City Council minutes
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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DRAFT MINUTES
CUPERTINO CITY COUNCIL
Tuesday, March 5, 2019
REGULAR CITY COUNCIL MEETING
At 6:00 p.m. Mayor Steven Scharf called the Regular City Council meeting to order in the City
Hall Conference Room A, 10300 Torre Avenue.
Present: Mayor Steven Scharf, Councilmembers Darcy Paul, Rod Sinks, and Jon Robert Willey.
Absent: Vice Mayor Liang Chao.
CLOSED SESSION
Council went into closed session and reconvened in open session at 6:45 p.m. in the Cupertino
Community Hall Council Chambers, 10350 Torre Avenue.
1. Subject: Conference with Legal Counsel - Anticipated Litigation. Significant
exposure to litigation pursuant to Government Code section 54956.9(d)(2): one
potential case
Mayor Scharf reported that the Council discussed with legal counsel significant
exposure to litigation against the City and no reportable action was taken.
RECESS
PLEDGE OF ALLEGIANCE
At 6:46 p.m. Mayor Steven Scharf reconvened the Regular City Council meeting in the
Cupertino Community Hall Council Chambers, 10350 Torre Avenue and led the Pledge of
Allegiance.
ROLL CALL
46
Present: Mayor Steven Scharf, Vice Mayor Liang Chao, and Councilmembers Darcy Paul, Rod
Sinks, and Jon Robert Willey. Absent: None.
CEREMONIAL MATTERS AND PRESENTATIONS
2. Subject: Proclamation proclaiming March as American Red Cross Month and
presentation from the American Red Cross regarding local activities
Recommended Action: Present Proclamation proclaiming March as American Red
Cross Month and receive presentation from the American Red Cross regarding local
activities
Written communications for this item included a presentation.
Stuart Chesson from the Red Cross Silicon Valley Chapter gave a presentation
regarding local activities.
Mayor Scharf presented the proclamation proclaiming March as American Red Cross
Month.
3. Subject: City Attorney presentation on laws governing open meetings and conflicts
of interest: the Brown Act and the Political Reform Act.
Recommended Action: Receive City Attorney presentation on laws governing open
meetings and conflicts of interest: the Brown Act and the Political Reform Act.
Written communications for this item included a staff presentation and an email to
Council.
Council received the City Attorney’s presentation on laws governing open meetings
and conflicts of interest: the Brown Act and the Political Reform Act.
POSTPONEMENTS - None
ORAL COMMUNICATIONS
Rhoda Fry talked about Lehigh Cement Plant.
Cathy Helgerson (Cupertino resident) talked about Lehigh Cement Plant (provided written
comments).
Gary Wong (Cupertino resident) talked about the Regnart Creek Trail feasibility study
(provided written comments).
47
Larry Dean (Cupertino resident), on behalf of Walk Bike Cupertino, talked about Bike Plan
implementation and the Union Pacific Railroad Trail feasibility study.
Ramola Gokhale (Cupertino resident) talked about the Regnart Creek Trail feasibility study.
Jennifer Shearin (Cupertino resident) talked about the Regnart Creek Trail feasibility study.
Benaifer Dastoor & Hung Wei (Cupertino residents), on behalf of Fremont Union High School
District (FUHS) Foundation, talked about the Foundation’s Spring Fling 2019 Fundraiser.
Jean Bedord (Cupertino resident) talked about Council priorities of hiring a City Manager and
senior staff, developing a housing strategy, and determining Capital Improvement Project (CIP)
funding strategies.
Lisa Warren talked about Council’s February 5 discussion to acquire the parcel adjacent to
Sedgewick and eliminating the school’s expansion possibilities.
Danessa Techmanski talked about the performance of current housing bills, affordable housing,
housing/jobs imbalance, and office allocation to fund Below Market Rate (BMR) housing.
Janet Van Zoeren (Cupertino resident) talked about traffic safety improvements along
McClellan Road and the railroad intersection near Bubb.
Jennifer Griffin talked about the number of incoming students for Cupertino High School from
the adjacent San Jose Urban Villages and Vallco.
CONSENT CALENDAR
Willey moved and Chao seconded to approve the items on the Consent Calendar as presented.
Ayes: Scharf, Chao, Paul, Sinks, and Willey. Noes: None. Abstain: None. Absent: None.
4. Subject: Approve the February 19 City Council minutes
Recommended Action: Approve the February 19 City Council
minutes
5. Subject: Planning Commission's recommendation to select Kitty Moore as the
Environmental Review Committee representative
Recommended Action: Accept the Planning Commission's recommendation to the
Environmental Review Committee
SECOND READING OF ORDINANCES - None
48
ORDINANCES AND ACTION ITEMS
6. Subject: Approve the Mid-Year Financial Report and recommended budget
adjustments for Fiscal Year 2018-19
Recommended Action: 1. Accept the City Manager’s Mid-Year Financial Report
for FY 2018-19
2. Approve Budget Modification 1819-043 for Mid-Year adjustments as described
in the Mid-Year Financial Report
3. Adopt Resolution No. 19-021 approving Mid-Year budget adjustments
Written communications for this item included a staff presentation.
Director of Administrative Services Kristina Alfaro reviewed the staff report and
presentation.
Ms. Alfaro introduced Finance Manager Zachary Korach who continued the
presentation.
Mayor Scharf opened public comment and the following individual spoke:
Jennifer Griffin
Mayor Scharf closed public comment.
Staff answered questions from Council.
Sinks moved and Scharf seconded to 1. Accept the City Manager’s Mid-Year Financial
Report for FY 2018-19; and
2. Approve Budget Modification 1819-043 for Mid-Year adjustments as described in the
Mid-Year Financial Report with the exception of additional staffing for the Senior Center
to be brought back for the proposed budget and justified with performance metrics; and
3. Adopt Resolution No. 19-021 approving Mid-Year budget adjustments. The motion
carried unanimously.
Council recessed from 9:23 to 9:33 p.m.
Mayor Scharf reordered agenda Item Nos. 7 & 8 to hear Item No. 8 first.
8. Subject: Jollyman Park Unfenced Dog Off-Leash Area (DOLA) Trial
Recommended Action: Receive presentation from trial project supporters and provide
staff with direction on whether to include the development of a six-month trial of a
49
Dog Off-Leash Area (DOLA) at Jollyman Park on the City Council draft work program
for 2019-20.
Written communications for this item included a presentation and emails to Council.
Recreation and Community Services Director Jeff Milkes reviewed the staff report and
introduced resident Sameer Raheja who gave a presentation.
Mayor Scharf opened public comment and the following individuals spoke:
Deepa Mahendraker (Cupertino resident), on behalf of Jollyman Dog Group
Joanne, on behalf of Jollyman Dog Group
Rohan Parikh (Cupertino resident), on behalf of Jollyman Dog Group
Geetanjali V. Joshi (Cupertino resident), on behalf of Jollyman Dog Group
John Shelchuk, on behalf of Jollyman Dog Group
Xiaoyu Wang (Cupertino resident), on behalf of Jollyman Dog Group
Rusha, on behalf of Jollyman Dog Group
Ajay Athavale (Cupertino resident), on behalf of Jollyman Dog Group
Kiran Kavoori (Cupertino resident), on behalf of Jollyman Dog Group
Vinutha D Rao (Cupertino resident), on behalf of Jollyman DOLA
Manjaya Hegde, on behalf of DOLA
Debashish Painala Rao (Cupertino resident), on behalf of Jollyman DOLA
Gail Marzoif (Cupertino resident), on behalf of Jollyman Dog Group
Giridnar Malavali (Cupertino resident), on behalf of Jollyman Dog Group
Jyothi Sargur (Cupertino resident), on behalf of Jollyman Dog Group
Sarat Khilmani (Cupertino resident), on behalf of Jollyman Dog Group
Vidya Damle (Cupertino resident), on behalf of Jollyman Dog Group
Vineet Gupta (Cupertino resident), on behalf of Jollyman Offleash Dog Park
Carol Stanek (Cupertino resident)
Mayor Scharf closed public comment.
Staff and the presenter answered questions from Council.
Council received the presentation from trial project supporters and directed staff to
include the development of a six-month trial of a Dog Off-Leash Area (DOLA) at
Jollyman Park on the City Council draft work program for 2019-20. Council also
provided comments to staff regarding the following areas:
• Oversight/regulation/code enforcement (Willy, Paul, Chao)
• Adequate and appropriate signage (Willey, Paul)
• Playground/child safety (Willey, Paul)
50
• Boundaries/fencing (Paul, Chao)
• Outreach/noticing of another hearing before trial begins (Sinks, Scharf)
7. Subject: Consider approving the 2019 Clean Water and Storm Protection Fee
Report; discussion and consideration of a Resolution declaring the intentio n to
initiate a proceeding to obtain approval of the City's proposed 2019 Clean Water
and Storm Protection Fee, which is a property-related fee, approving a fee report,
and calling a hearing to consider all protests; discussion and consideration of a
Resolution adopting ballot procedures for the 2019 City's Clean Water and Storm
Protection Fee.
Recommended Action: 1. Receive and approve the Fee Report for the 2019 Clean
Water and Storm Protection Fee; and
2. Adopt Resolution No. 19-022 Initiating a Proceeding to Obtain Approval of the City
of Cupertino's 2019 Clean Water and Storm Protection Fee, a property-related fee
conforming to Article XIII D, Section 6 of the State Constitution; and
3. Adopt Resolution No. 19-023 Adopting Ballot Procedures for the City of Cupertino
2019 Clean Water and Storm Protection Fee; and
4. Call for a Public Hearing, tentatively scheduled for May 7, 2019, to receive input
from the public about the proposed 2019 Clean Water and Storm Protection Fee, and to
determine whether there is a majority protest to the proposed fee.
Written communications for this item included a staff presentation.
Acting Director of Public Works Roger Lee reviewed the staff report and presentation.
Director Lee introduced SCI Consultant Jerry Bradshaw who continued the
presentation.
Staff and the consultant answered questions from Council.
Mayor Scharf opened public comment, there were no speakers, and closed public
comment.
Sinks moved and Scharf seconded to: 1. Receive and approve the Fee Report for the
2019 Clean Water and Storm Protection Fee; and
2. Adopt Resolution No. 19-022 Initiating a Proceeding to Obtain Approval of the
City of Cupertino's 2019 Clean Water and Storm Protection Fee, a property-related fee
conforming to Article XIII D, Section 6 of the State Constitution; and
3. Adopt Resolution No. 19-023 Adopting Ballot Procedures for the City of Cupertino
2019 Clean Water and Storm Protection Fee; and
4. Call for a Public Hearing, tentatively scheduled for May 7, 2019, to receive
input from the public about the proposed 2019 Clean Water and Storm Protection Fee,
51
and to determine whether there is a majority protest to the proposed fee. The motion
carried unanimously.
Council recessed from 12:10 to 12:18 am.
9. Subject: Cities Association of Santa Clara County Draft Housing Policy Statement
Recommended Action: Accept or Provide Comments to the Cities Association of Santa
Clara County Draft Housing Policy Statement
Written communication for this item included, an email to Council, CASA Compact
Legislation Table, and Cities Association Draft Housing Policy Statement.
Senior Housing Planner Kerri Heusler reviewed the staff report.
Staff answered questions from Council.
Mayor Scharf opened public comment and the following individual spoke:
Jennifer Griffin
Mayor Scharf closed public comment.
Council provided comments on the Cities Association of Santa Clara County Draft
Housing Policy Statement:
• Highlight acute jobs to housing imbalances and a deficient public transportation
network as key factors exacerbating the affordable housing crisis.
• Any state initiative that will further exacerbate the jobs/housing imbalance is going
down the wrong path.
• Specifically refer to an “affordable housing crisis” rather than a “housing crisis”
given the acute need for more affordable housing—not more luxury housing.
Add policies:
• Balance the jobs to housing ratio across the region.
• Require cities to disclose existing jobs to housing ratio as part of annual housing
reports and in relation to each project proposed.
• State action should promote efficacy and strive to improve and refine, rather than
remove, the local entitlement process.
• Remove barriers to adequate school and park funding.
• Adopt a higher, regional employee head tax on businesses to help fund affordable
housing.
• Strengthen and expand public transportation.
Support for certain statements:
• Agree with opposition to any effort to take away property taxes from cities to
52
generate new funding for housing
• Support recommendation to have ABAG fulfill the role of administering new
affordable housing funds and monitor housing production, rather than creating
a new regional agency.
Clarify certain statements:
• “Removal of regulatory barriers to building new accessory dwelling units” and
“thoughtful CEQA reform” are too broad.
• Do not support every “new funding sources dedicated to housing.”
• Do not favor new sales taxes because they are regressive.
• Oppose Governor Newsom’s funding package approach to the extent that it
would tie transportation funding to housing production.
• Do not support all ideas included within the Compact.
• Clarify language within the introduction to work with the cities on the “idea s”
contained within the Compact.
Reorganize and Strengthen the Statement:
• Could benefit from a comprehensive reorganization and framing of the issues
once all comments are received.
• Structure to include an introduction, statement of intention, summary of actions
cities in Santa Clara County have taken to address the housing shortage,
statements of support for certain policy actions, statements in opposition of
certain policy actions, and a conclusion.
• Add a discussion on how cities are already entitling their Regional Housing
Needs Assessment (“RHNA”) requirements.
• Recognize that cities can capture the value of upzoning by requiring new housing,
in ways that the state cannot.
• Funding for affordable housing should come before state efforts to upzone.
REPORTS BY COUNCIL AND STAFF
10. Subject: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
Councilmembers highlighted the activities of their committees and various community
events.
Directed staff to provide the following:
A comparison of the changes in the draft Regnart Creek Trail Feasibility Study as
mentioned in the table provided by the speaker under oral communications
(Chao/Willey).
To include information clarifying legal issues for the inclusive playground request
for proposals requirements at the April 30 capital improvement study session
53
(Chao/Scharf)
ADJOURNMENT
At 1:52 a.m. on Wednesday, March 6, 2019, Mayor Scharf adjourned the meeting.
_________________________________
Kirsten Squarcia, Deputy City Clerk
54
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5089 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:2/28/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Consider entering into a funding agreement with Santa Clara Valley Transportation Authority
(VTA) to allow the City of Cupertino to receive 2016 Measure B funds for expenditure on street
improvement projects within the City that qualify under the Measure B Local Streets and Roads
Program (LS&R).
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Draft Funding Agreement
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Consider entering into a funding agreement with Santa Clara Valley Transportation
Authority (VTA) to allow the City of Cupertino to receive 2016 Measure B funds for
expenditure on street improvement projects within the City that qualify under the Measure B
Local Streets and Roads Program (LS&R).
Authorize the City Manager to enter into a funding agreement with Santa Clara Valley
Transportation Authority (VTA) for the 2016 Measure B Local Streets and Roads Program.
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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PUBLIC WORKS DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: March 19, 2019
Subject
Consider entering into a funding agreement with Santa Clara Valley Transportation
Authority (VTA) to allow the City of Cupertino to receive 2016 Measure B funds for
expenditure on street improvement projects within the City that qualify under the
Measure B Local Streets and Roads Program (LS&R).
Recommended Actions
Authorize the City Manager to enter into a funding agreement with Santa Clara Valley
Transportation Authority (VTA) for the 2016 Measure B Local Streets and Roads
Program.
Background
On November 8, 2016, Santa Clara County voters passed 2016 Measure B (“Measure
B”), a 30-year, half-cent sales tax measure funding transportation projects in the
following nine program areas: Local Streets and Roads; BART Phase II; Bicycle and
Pedestrian; Caltrain Grade Separation; Caltrain Corridor Capacity Improvements;
Highway Interchanges; County Expressways; State Route 85 Corridor; and Transit
Operations. Collection of the tax revenue began on April 1, 2017.
A lawsuit challenging the validity of Measure B was filed in 2017. However, recently
the California Supreme Court refused to hear an appeal on the legal challenge. This
authorized the lower court, which also ruled against the challenge, to allow VTA to
disperse the tax revenue, which has been accumulating in escrow, as of January 30,
2019.
Discussion
The first of several requisite Measure B funding agreements is for the Local Streets and
Roads Program. As stated in the adopted Local Streets and Roads Program Guidelines,
all Santa Clara County member agencies are required to demonstrate that funds a re
used to enhance and not replace their current investments for road system maintenance
and repair. The program also requires the member agencies to apply Complete Streets
best practices in order to improve bicycle and pedestrian elements of the street s ystem.
This includes implementation of “Complete Streets” elements. Funds may be used for
56
planning, maintenance, reconstruction, minor enhancements and preservation of multi-
modal roadway infrastructure. If a member agency has a Pavement Condition Index
score of 70 or higher, it may use the funds for congestion relief projects. As the
Cupertino street network pavement condition index is currently 85, Measure B funds
will predominantly fund bicycle and pedestrian improvements as authorized in the
capital improvement budget.
The Local Streets and Roads Program is projected to provide $1.2 billion (in 2017
dollars) in total funds to all member agencies. Member agencies will receive funds
annually on a formula-based distribution through March 31, 2047, in addition to a one-
time advance equivalent to the member agencies’ formula allocation of tax revenue
collections made from April 1, 2017 through June 30, 2017. For the City of Cupertino,
this one-time funding allocation is $271,115. Funding allocation for each fiscal year,
starting July 1, 2017, will be based upon the City’s percentage share of the population or
road mileage, as applicable, applied to the VTA Board of Directors Adopted Biennial
Budget for the LS&R category. VTA provided the set amount of funding that will be
received for the period of July 1, 2017 through June 30, 2018 and for FY18/19. For the
City of Cupertino, these amounts will be $1,137,397 per year and will be eligible for
work performed within those fiscal years. Additionally, any unused funds may be
banked to be used for the following fiscal year. More detail of the funding formula can
be found in Section 5 of the funding agreement.
Sustainability Impact
Maintaining and preserving the City’s local streets and roads system in good co ndition
will reduce drive times and traffic congestion, improve bicycle safety, and make the
pedestrian experience safer and more appealing, which leads to reduced vehicle
emissions helping the City achieve its air quality and greenhouse gas emissions
reduction goals.
Fiscal Impact
Upon execution of the funding agreement, the City will receive a one -time advance of
$271,115 for April 1, 2017 through June 30, 2017 and formulaic funds annually through
March 31, 2047 that will be available on a reimbursement basis. This will include
reimbursement of $1,137,397 for FY17/18 and FY18/19, respectively.
_____________________________________
Prepared by: Jennifer Chu, Associate Civil Engineer
Reviewed by: Roger Lee, Acting Director of Public Works
Approved for Submission by: Timm Borden, Interim City Manager
Attachments:
A – Draft Funding Agreement
1095937.1
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FUNDING AGREEMENT
BETWEEN
THE CITY OF CUPERTINO
AND
THE SANTA CLARA VALLEY TRANSPORTATION AUTHORITY
FOR
2016 MEASURE B LOCAL STREETS AND ROADS PROGRAM
THIS AGREEMENT (“Agreement”) is between the CITY OF CUPERTINO, a “Member Agency,” referred to
herein as “RECIPIENT,” and the SANTA CLARA VALLEY TRANSPORTATION AUTHORITY, referred to herein
as “VTA.” Hereinafter, RECIPIENT and VTA may be individually referred to as “Party” or collectively
referred to as “Parties.”
I. RECITALS
1. Whereas, on June 24, 2016, the VTA Board of Directors adopted a resolution to place a ballot measure
before the voters of Santa Clara County in November 2016 to authorize a one-half of one percent
retail transaction and use tax (“2016 MEASURE B”) for 30 years for nine transportation-related
program categories; and
2. Whereas, on November 8, 2016, the voters of Santa Clara County enacted 2016 MEASURE B for 30
years to pay for the nine transportation-related program categories; and
3. Whereas, on October 5, 2017, the VTA Board of Directors established the 2016 Measure B Program
(“PROGRAM”) and adopted the 2016 Measure B Program Category Guidelines; and
4. Whereas, the PROGRAM includes a “Local Streets and Roads” program category consisting of a return-
to-source formula based on city populations and County of Santa Clara’s road and expressway lane
mileage; and
5. Whereas, the duration of 2016 MEASURE B will be 30 years from the initial year of collection,
beginning April 1, 2017, and continuing through March 31, 2047; and
6. Whereas, VTA and RECIPIENT desire to specify herein the terms and conditions under which the Local
Streets and Roads program category (“LS&R CATEGORY”) 2016 MEASURE B revenues will be
administered by VTA as directed by the VTA Board of Directors; and
7. Whereas, VTA has established a manual for purposes of documenting administrative requirements
related to LS&R CATEGORY funds disbursement and expenditure (“VTA LS&R Program Manual”).
NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the Parties agree
as follows:
Attachment A
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II. AGREEMENT
1. LS&R CATEGORY PROGRAM DEFINITION
The LS&R CATEGORY covers the entirety of public right-of-way and infrastructure, including, but not
limited to, pavement, sidewalk, signals, signage, drainage, and pedestrian and public transit
amenities.
2. TERM OF AGREEMENT
The term of this Agreement will commence on the Effective Date (as defined in the signature block
below) and continue through March 31, 2047, or until LS&R CATEGORY funds allocated to RECIPIENT
have been expended entirely, whichever occurs later.
3. ELIGIBLE USE OF FUNDS
RECIPIENT is permitted to use RECIPIENT’s allocated LS&R CATEGORY funds for any phase (including
but not limited to planning, construction, etc.) and any cost of the maintenance, rehabilitation,
reconstruction, minor improvements of, minor enhancements of, and preservation of multi-modal
roadway infrastructure. This includes implementation of “Complete Streets” elements. See
Attachment A for a definition of Complete Streets.
If RECIPIENT has achieved a jurisdictional average Pavement Condition Index (“PCI”) of 70, RECIPIENT
may use funds for other congestion relief projects as permitted by 2016 MEASURE B.
Only LS&R CATEGORY costs incurred on or after July 1, 2017, will be eligible for reimbursement.
4. DESIGN STANDARDS
RECIPIENT’S project(s) proposed hereunder must incorporate Complete Streets design, including, but
not limited to, best practice design standards and guidelines, such as those published by VTA (e.g.
Bicycle Technical Guidelines, Pedestrian Technical Guidelines, and Community, Design, and
Transportation Manual), Institute of Transportation Engineers (e.g. Designing Walkable Urban
Thoroughfares), American Association of State Highway and Transportation Officials (e.g. Guide for
the Development of Bicycle Facilities), National Association of City Transportation Officials (e.g. Urban
Street Design Guide, Urban Bikeway Design Guide, Transit Street Design Guide), and Caltrans (e.g.
Class IV Bikeway Guidance (Separated Bikeways/Cycle Tracks)).
5. FUNDING ALLOCATIONS
a. RECIPIENT’S funding allocation for each fiscal year, starting July 1, 2017, will be based upon
RECIPIENT’s percentage share of the population or road mileage, as applicable, applied to the
VTA Board of Directors Adopted Biennial Budget for the LS&R CATEGORY.
b. The LS&R CATEGORY annual fund distribution formula is calculated every two fiscal years (in
line with VTA’s budget cycle; a fiscal year begins July 1 and ends June 30) and is based on the
following:
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i. First, at the same time that VTA plans and finalizes its budget for the two upcoming
fiscal years, the VTA Board of Directors determines the allocation of 2016 MEASURE B
funds for the two upcoming fiscal years.
ii. Second, the VTA Board of Directors determines the amount of 2016 MEASURE B funds
to be allocated amongst the PROGRAM categories, including the LS&R CATEGORY.
iii. Third, the County of Santa Clara’s percentage share of the total budgeted LS&R
CATEGORY funds (“SC Percentage Share”) is calculated by determining the percentage
of the total road and expressway lane mileage recorded in Santa Clara County,
California that the County of Santa Clara itself is responsible for maintaining (according
to the then most current California Public Road Data report issued by Caltrans).
iv. Fourth, the SC Percentage Share is multiplied by the total budgeted LS&R CATEGORY
funds to determine the dollar amount allocated to County of Santa Clara.
v. Fifth, the budgeted LS&R CATEGORY funds remaining after the allocation of the County
of Santa Clara’s share described above (“Remaining Funds”) are distributed to eligible
cities. Each city’s percentage share of the Remaining Funds (each, a “City Percentage
Share”) is calculated by determining the percentage of the total Santa Clara County,
California population (excluding unincorporated areas) attributed to each city
(according to the then most current California Department of Finance’s annual
population estimates (Report E-1, or any successor report)).
vi. Sixth, each City Percentage Share is multiplied by the Remaining Funds to determine
the dollar amount allocated to each city.
c. RECIPIENT’s allocations are subject to change based on variations in annual population or
road mileage and actual 2016 MEASURE B receipts for prior fiscal years.
d. RECIPIENT will receive a one-time advance equivalent to the RECIPIENT’s percentage
allocation of the LS&R CATEGORY’s percentage share of 2016 MEASURE B revenue collections
made from April 2017 through June 2017, upon (i) execution of this Agreement, (ii)
RECIPIENT’s submittal of an invoice for the one-time advance, and (iii) RECIPIENT’s first
submittal of 1) proposed projects in RECIPIENT’s “Annual Program of Projects”, 2)
maintenance of effort certification (see Section 7.d.), and 3) Complete Streets checklist
provided by VTA. Any interest earned or accrued from the one-time advance by RECIPIENT
must be expended only on eligible costs as set forth above under ELIGIBLE USE OF FUNDS and
DESIGN STANDARDS. RECIPIENT’s Annual Program of Projects must contain, at a minimum,
the following information:
i. Brief description of project/s
ii. Location of project/s
e. After the one-time advance, all remaining and future funds, if any, will be available only on a
reimbursement basis.
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f. The one-time advance is in addition to RECIPIENT’s FY18 and FY19 LS&R CATEGORY
allocations.
6. VTA’s OBLIGATIONS
VTA will:
a. Annually update the LS&R CATEGORY formula to reflect the most current populations and
road mileage using the California Department of Finance’s annual population estimates
(Report E-1, or any successor report) and the most current California Public Road Data report
issued by Caltrans. VTA shall use the updated LS&R CATEGORY allocation formula in the
allocations beginning July 1 immediately following each VTA budget cycle.
b. Annually update the LS&R CATEGORY PCI for RECIPIENT based on the Metropolitan
Transportation Commission release of the prior year’s PCI.
c. Annually report to the public the amount of LS&R CATEGORY revenues allocated and
distributed to RECIPIENT.
d. VTA shall remit the amount due to the RECIPIENT within thirty (30) calendar days of receipt
of a complete and proper, fully documented invoice.
7. RECIPIENT’s OBLIGATIONS
RECIPIENT will:
a. Ensure that all 2016 MEASURE B funds are expended on allowable LS&R CATEGORY
expenditures as described above in ELIGIBLE USE OF FUNDS and DESIGN STANDARDS.
b. Annually complete and submit to VTA, by October 1st of each year, RECIPIENT’s Annual
Program of Projects, in which RECIPIENT will set forth proposed projects, and develop all such
projects which are approved as eligible (each a “PROJECT”).
c. Annually submit to VTA, by October 1st of each year, a summary of the prior fiscal year’s
completed PROJECT(S) and current fiscal year’s program of PROJECTS.
d. Annually submit to VTA, by October 1st of each year, a certification (which certification form
will be provided by VTA to RECIPIENT) that RECIPIENT is sustaining a maintenance of effort
(“MOE”), meaning that RECIPIENT will maintain a level of expenditures on LS&R CATEGORY
eligible activities equivalent to RECIPIENT’s expenditures submitted to the California
Transportation Commission per 2017 California Senate Bill 1 (“SB1”) MOE requirements for
the Road Repair and Accountability Act Local Streets and Roads Program. RECIPIENT must
submit to VTA an initial MOE base amount and certification of MOE for FY18 upon the
execution of this Agreement.
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e. Comply with the VTA Board of Directors-approved Complete Streets requirements. RECIPIENT
must submit to VTA a Complete Streets Resolution adopted by the RECIPIENT’s governing
body upon the execution of this Agreement.
f. Annually complete and submit to VTA, by October 1st of each year, the VTA Complete Streets
checklist and any accompanying reporting requirements for the LS&R CATEGORY Annual
Program of Projects.
g. Submit to VTA all records including contractors’ invoices, miscellaneous invoices, and force
account charges as substantiation for expenditure of the one-time advance funds (which
funds, including any and all interest earned or accrued therefrom, must be exhausted in their
entirety prior to requesting funds for reimbursement).
h. Submit to VTA all records including contractors’ invoices, miscellaneous invoices, and force
account charges as substantiation for invoices submitted to VTA for reimbursement
hereunder.
i. Maintain financial records, books, documents, papers, accounting records, and other
evidence pertaining to costs related to this Agreement for five (5) years from the date on
which the relevant cost(s) was/were incurred. RECIPIENT shall make such records available to
VTA upon written request for review and audit purposes. Financial audits will be performed
at VTA’s discretion.
j. Submit invoices to VTA, no more frequently than monthly, for reimbursement of work
completed on PROJECTS. Invoices must be submitted within one year of the date posted on
the contractor’s invoice submitted as substantiation for RECIPIENT’s invoice, if applicable.
8. GENERAL TERMS AND CONDITIONS
a. Indemnity. Neither VTA nor any officer or employee thereof will be responsible for any
damage or liability arising out of or relating to RECIPIENT’s negligence, recklessness, or willful
misconduct under or in connection with any work, authority, or jurisdiction associated with
this Agreement. RECIPIENT shall fully defend, indemnify, and save harmless VTA from all suits
or actions of every name, kind, and description brought on for or on account of injury (as
defined by California Government Code §810.8) arising out of or relating to RECIPIENT’s
negligence, recklessness, or willful misconduct under or in connection with any work,
authority, or jurisdiction delegated to RECIPIENT under this Agreement. This provision will
survive the termination or expiration of this Agreement.
b. Amendment. No alteration or variation of the terms of this Agreement will be valid unless
made in writing and signed by both of the Parties hereto, and no oral understanding or
agreement not incorporated herein will be binding on any of the Parties hereto.
c. Incorporation of Documents; Entire Agreement.
i. In addition to the terms set forth herein, this Agreement is subject to the
provisions of (i) the 2016 Measure B Program Category Guidelines and (ii) the VTA
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LS&R Program Manual, both of which are incorporated herein by this reference.
VTA may, in its sole discretion, make changes to the 2016 Measure B Program
Category Guidelines and/or LS&R Program Manual at any time. If VTA makes such
changes, VTA will make reasonable efforts to provide RECIPIENT with advance
notice of such changes. Copies of the 2016 Measure B Program Category
Guidelines and the VTA LS&R Program Manual are available at the VTA website
(www.vta.org) or upon request to VTA.
ii. This Agreement, along with the 2016 Measure B Program Category Guidelines and
VTA LS&R Program Manual, contains the entire understanding between VTA and
RECIPIENT relating to the subject matter hereof. This Agreement supersedes any
and all other agreements which may have existed between the Parties, whether
oral or written. This Agreement, along with the 2016 Measure B Program Category
Guidelines and VTA LS&R Program Manual, is binding upon each Party, their legal
representatives, and successors for the duration of the Agreement.
d. Notices. Any notice which may be required under this Agreement must be in writing, will be
effective when received, and must be given by personal service or certified mail to the
individuals at the addresses set forth below, or to such other address which may be specified
in writing by the Parties hereto.
VTA:
Marcella Rensi
Deputy Director, Programming and Grants
Santa Clara Valley Transportation Authority
3331 N First Street
San Jose, CA 95134
Email: marcella.rensi@vta.org
RECIPIENT:
Roger Lee
Acting Director of Public Works
City of Cupertino
10300 Torre Avenue
Cupertino, CA, 95014
Email: RogerL@cupertino.org
Written notification to the other Party must be provided, in advance, for changes in the name
or address of the individuals identified above.
The individual identified above for RECIPIENT is RECIPIENT’s LS&R CATEGORY Liaison
(“LIAISON”). The LIAISON shall be (i) the liaison to VTA pertaining to implementation of this
Agreement and (ii) the contact for information about the LS&R CATEGORY and PROJECTS.
e. Representation of Authority. Each Party to this Agreement represents and warrants that
each person whose signature appears hereon has been duly authorized and has the full
authority to execute this Agreement on behalf of the entity that is a party to this Agreement.
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f. No Waiver. The failure of either Party to insist upon the strict performance of any of the
terms, covenant and conditions of this Agreement will not be deemed a waiver of any right
or remedy that either Party may have, and will not be deemed a waiver of either Party’s right
to require strict performance of all of the terms, covenants, and conditions hereunder.
g. Dispute Resolution. If a question or allegation arises regarding (i) interpretation of this
Agreement or its performance, or (ii) the alleged failure of a Party to perform, the Party raising
the question or making the allegation shall give written notice thereof to the other Party. The
Parties shall promptly meet in an effort to resolve the issues raised. If the Parties fail to resolve
the issues raised, alternative forms of dispute resolution, including mediation, may be
pursued by mutual agreement. It is the intent of the Parties to the greatest extent possible to
avoid litigation as a method of dispute resolution.
h. Severability. If any of the provisions of this Agreement (or portions or applications thereof)
are held to be unenforceable or invalid by any court of competent jurisdiction, VTA and
RECIPIENT shall negotiate an equitable adjustment in the provisions this Agreement with a
view toward effecting the purpose of this Agreement, and the validity and enforceability of
the remaining provisions or portions or applications thereof will not be affected thereby.
i. Governing Law. The laws of the State of California will govern this Agreement, as well as any
claim that might arise between RECIPIENT and VTA, without regard to conflict of law
provisions.
j. Venue. Any lawsuit or legal action arising from this Agreement must be commenced and
prosecuted in the courts of Santa Clara County, California. RECIPIENT agrees to submit to the
personal jurisdiction of the courts located in Santa Clara County, California for the purpose of
litigating all such claims.
Signatures of parties on following page.
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IN WITNESS WHEREOF, VTA and RECIPIENT have executed this Agreement as of the last date set forth
below (“Effective Date”).
Santa Clara Valley RECIPIENT
Transportation Authority
Nuria I. Fernandez Timm Borden
General Manager/CEO Interim City Manager
Date Date
Approved as to Form Approved as to Form
Megan Gristch
Staff Attorney II
Heather Minner
Cupertino City Attorney
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ATTACHMENT A
Definition of Complete Streets
Complete Streets are generally defined as streets:
• That are planned, designed, funded, constructed, operated and maintained for the safe travel of
all users.
• Where designs are context sensitive and incorporate a balanced network approach.
• Which prioritize the safety, comfort, and convenience of pedestrians, bicyclists, transit riders
(including access and operations), as appropriate for the local context, while still providing safe
accommodations for motorists and other roadway users.
• Where capital projects, once completed, should not degrade the safety, comfort, or convenience
of pedestrians, bicyclists, or access to transit, nor should they degrade the travel time of transit
operations (recognizing that there may be situations where one of these modes may need to be
prioritized over another).
• Where designs are developed with input from the community and support future conditions.
This definition was set forth in VTA Board Memo No. 6096, dated May 25, 2017, and presented at the VTA
Board meeting held June 1, 2017 (“Measure B Complete Streets Reporting Requirements”).
66
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5113 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:3/11/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Resignation of Housing Commission member (Financial Representative) Poonam Goyal and
initiation of recruitment process for filling the unscheduled vacancy.
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Resignation Letter
B - Special Vacancy Notice
C - Resolution Governing Recruitment
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Resignation of Housing Commission member (Financial Representative) Poonam
Goyal and initiation of recruitment process for filling the unscheduled vacancy.
1. Accept the resignation of Housing Commission member (Financial Representative) Poonam
Goyal; and
2. Direct staff to initiate the recruitment process and approve the application deadline and
interview date for filling the unscheduled vacancy:
Deadline for applications: 4:30 p.m., Friday, May 3, 2019
Applicant interview date:5:30 p.m., Tuesday, May 21, 2019
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: March 19, 2019
Subject
Resignation of Housing Commission member (Financial Representative) Poonam Goyal and
initiation of recruitment process for filling the unscheduled vacancy.
Recommended Action
1. Accept the resignation of Housing Commission member (Financial Representative) Poonam
Goyal; and
2. Direct staff to initiate the recruitment process and approve the application deadline and
interview date for filling the unscheduled vacancy:
Deadline for applications: 4:30 p.m., Friday, May 3, 2019
Applicant interview date: 5:30 p.m., Tuesday, May 21, 2019
Discussion
Commissioner Goyal resigned her position as the Housing Commission Financial Representative
effective February 11, 2019 (Attachment A) thereby leaving an unscheduled vacancy with a term
ending January 30, 2022. The remainder of this (partial) term is more than two years so it would
count as a full first term. The Financial Representative is not required to be a Cupertino resident
but must represent a financial institution that is located in Cupertino. This requirement excludes
any of the alternate appointments who were selected for the Housing Commission during the
January, 2019 commission interview cycle. The Financial Representative 1st Alternate from the
January, 2018 cycle declined to accept the appointment.
As required by law (GC 54970), the City Clerk’s office posted a special notice of unscheduled
vacancy within 20 days of the occurrence of the vacancy (Attachment B). The notice was posted
in various locations including City Hall, Senior Center, Quinlan Community Center, Library,
Chamber of Commerce, and the City’s web site. If Council wishes to initiate the recruitment
process, staff would publicize the unscheduled vacancy in the local news media and Cupertino
Scene, as well as notify CERT graduates, Neighborhood Block Leaders, Leadership 95014
graduates, service organizations, and other interested parties as per resolution (Attachment C).
Sustainability Impact
None
68
Fiscal Impact
None
_____________________________________
Prepared by: Kirsten Squarcia, Deputy City Clerk
Reviewed by: Grace Schmidt, City Clerk
Approved for Submission by: Timm Borden, Interim City Manager
Attachments:
A - Resignation Letter
B – Special Vacancy Notice
C – Resolution Governing Recruitment
69
Kirsten Squarcia
Subject:Housing Commissioner resignation
On Feb 11, 2019, at 6:03 PM, Poonam Goyal <poonamgoyal13063@gmail.com> wrote:
Thank you Kerri
If you wish I can refer someone who works for a financial institution and lives in Cupertino.
Poonam
Sent from my iPhone
On Feb 11, 2019, at 3:18 PM, Kerri Heusler <KerriH@cupertino.org> wrote:
Hi Poonam,
Thanks for letting me know that you retired in January. Your appointment to the
Housing Commission was based on your connection to a financial institution. As of now,
you are no longer eligible to serve on the Commission. We have truly appreciated your
service and hope to work with you again.
Kerri Heusler
Senior Housing Planner
Planning Division
KerriH@cupertino.org
(408) 777-3251
70
CITY OF CUPERTINO
HOUSING COMMISSION (FINANCIAL REPRESENTATIVE)
SPECIAL NOTICE OF VACANCY
Notice is hereby given that the City of Cupertino is accepting applications for one
unscheduled vacancy on the Housing Commission (as the Financial Representative). The
vacancy occurred when Commissioner Poonam Goyal resigned. The (partial) term of this
vacancy expires on 1/30/22 and will count as a full term. The Financial Representative
must represent a financial institution that is located in Cupertino to be eligible. This
position is open until filled.
The Cupertino Housing Commission consists of five members appointed by the council
to four-year terms. One must be a representative from a Cupertino financial i nstitution
and another from a Cupertino business. Housing Commission members who are
representatives of a financial institution or a business are not required to be Cupertino
residents, but the financial institution and the business represented must be located in
Cupertino. The three remaining community members must be residents of Cupertino.
The commission assists in developing housing policies and strategies, recommends
policies for implementation and monitoring of affordable housing projects, helps identify
sources of funding for affordable housing and performs other advisory functions
authorized by the City Council (also see Municipal Code Chapter 2.86.100 Duties–
Powers–Responsibilities). The Cupertino Housing Commission falls under the Political
Reform Act of 1974 and financial disclosure is required.
Regular meetings are held at 9:00 a.m., the second Thursday of the month at City Hall,
Conference Room C. For more information, contact staff liaison Kerri Heusler at
KerriH@cupertino.org or (408) 777-3251.
Applications can be downloaded or completed via the Online Advisory Appointment
Application at www.cupertino.org/vacancies. For more details, please see the website or
call the City Clerk’s Office at (408) 777-3223.
71
RESOLUTION NO. 16-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 10-048 AND AMENDING THE
RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT,
ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY ADVISORY
BODIES TO ADD DESIGNATED ALTERNATES TO THE INTERVIEWS AND
APPOINTMENTS PROCESS
WHEREAS, the City of Cupertino wishes to establish uniform terms and
conditions of office for advisory commissions; and
WHEREAS, there are within the City of Cupertino many citizens with talent,
expertise and experience who wish to serve the community; and
WHEREAS, the City Council believes it is important to provide these citizens
the opportunity to contribute to their community;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino rescinds Resolution No. 10-048 and establishes the following rules
governing recruitment, appointment and reappointment to City of Cupertino
Advisory bodies.
A. RECRUITMENT
1. Two months before regular terms expire, or immediately following
receipt of a resignation, the City Clerk distributes the vacancy notice as
follows:
The Cupertino Scene
The Cupertino Courier
The World Journal
The Cupertino City Channel
City Hall bulletin board
The City Clerk’s Office
The Cupertino Library
The Cupertino Chamber of Commerce
Cupertino City Web site
Other organizations as appropriate with respect to the openings
All persons with applications on file for that particular commission
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Resolution No. 16-137
Page 2
2. Two months before regular terms expire, the City Clerk’s Office also
mails the vacancy notice to the following individuals:
Students and graduates of Cupertino Emergency Response
Training
Students or graduates of Leadership Cupertino
Neighborhood Block Leaders
Individuals who have signed up for notification at the Cupertino
Town Hall meetings.
3. All vacancy notices and posting shall be done in accordance with the
provisions of the Maddy Act, California Government Code 54970.
Specifically, vacancy notices shall be posted for a minimum of 10 days.
4. Applications will be retained for a maximum of one year after Council
review. After that time, applicants shall submit a new application if
they wish to remain on the list for consideration.
5. Those persons with applications on file within one year of Council
review are advised of the vacancy by the City Clerk and may activate
that application. Upon receipt of the vacancy notice, the applicant
must contact the City Clerk’s Office and ask that the application be
reactivated.
6. An applicant may file for a maximum of two commissions at any one
application period.
7. A member of an advisory body, having completed two consecutive
terms, must wait two years after the term would have normally ended
before being eligible to apply for the same commission or committee.
8. Application forms will be available in the City Clerk’s Office and will
be mailed upon request with information about the opening(s).
Application forms will also be available on the City’s Web site.
9. No application shall be accepted after the deadline.
10. When the final deadline has passed, the City Clerk’s Office will mail
applicants the date, time and location of the interviews along with
sample questions to consider.
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Resolution No. 16-137
Page 3
11. The City Clerk’s Office will copy the applicants’ written material for
Council members. The written material will also be available for
public review in the City Clerk’s Office.
12. An applicant who is unable to attend the interview may submit a 5-
minute video presentation in advance of the interview meeting. The
tape will be reviewed at the meeting. The video will be made by City
staff at the applicant’s request upon the approval of the City Clerk.
The City will fund these costs.
B. INTERVIEWS AND APPOINTMENTS
1. When Council meets to conduct interviews, it is a public meeting
subject to the Brown Act and therefore open to the public. The
candidates will be asked by the City Clerk (either in person or by
written instructions left in the waiting area) to remain seated in the
waiting area until they are called in for the interview. Candidates will
also be asked to return to the waiting area until the announcement of
the vote, or to go home and contact the City Clerk’s Office the next day
regarding the results. However, all applicants and members of the
public have the option of remaining in the room for any or all of the
meeting.
2. The order in which interviews are scheduled to take place will be
determined by a drawing of names. The City Clerk will do this in
advance.
3. Interviews are informal and usually last 5-8 minutes. Council
members are looking for:
Familiarity with the subject
Decision-making ability
Commitment to the position for which they have applied
4. Appointments will be made following a vote in public. Ballots will be
distributed, and Council members will vote and sign the ballots. The
City Clerk will announce the votes.
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Resolution No. 16-137
Page 4
5. The City Council may appoint alternates to serve on boards,
commissions and committees in the event of a vacancy. Such
alternates may attend and participate in meetings of the board,
commission, or committee but shall not vote in such meetings
until such time as a vacancy has occurred and the alternate has filled
such vacancy. If the City Council appoints more than one alter nate
for a particular board, commission or committee, the City Council
shall designate the alternates as first alternate, second alternate
and so on such that immediately upon a vacancy occurring in a
board, commission, or committee, the first alternate shall fill such
vacancy without the need for further City Council action.
C. UNSCHEDULED VACANCIES AND ATTENDANCE
1. If a vacancy occurs for an unexpired term and interviews for
appointment to that advisory body have been conducted within the
previous ninety days, the unexpired term may be filled from those
applications following the required posting of the vacancy.
2. The notice of unscheduled vacancy shall be posted no earlier than 20
days before nor later than 20 days after the vacancy occurs, and at least
10 working days before appointment. The notice of unscheduled
vacancy must be posted in the Office of the City Clerk, at the City Hall
bulletin board, at the Cupertino Library, and in other places
designated by the City Clerk.
3. A member shall be considered removed from an advisory body under
the following conditions.
A member misses more than three consecutive meetings
A member misses more than 25% of the advisory body’s meetings
in a calendar year
4. It is the responsibility of the advisory body’s staff liaison to notify the
City Clerk of a member’s attendance record to allow sufficient time to
send a warning notice if the member has missed three consecutive
meetings or 25% of the meetings, and to send a termination notice if
the member has missed more three consecutive meetings or more than
25% of the meetings in a calendar year.
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Resolution No. 16-137
Page 5
5. A member who has been removed from an advisory body for
inadequate attendance may request a waiver of this provision by
submitting a letter to the City Council setting forth the reason for the
absences and confirming future availability.
D. GENERAL PROVISIONS
1. Term limit restrictions listed in this resolution do not apply to
temporary appointments for unexpired terms.
2. All provisions of this resolution shall apply unless otherwise decided
by the City Council on a case-by-case basis.
3. In the event that any provision of this resolution conflicts with the
provisions of any other ordinance or resolution governing a particular
advisory body, the provisions governing that advisory body shall
prevail.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 20th day of December, 2016, by the following vote:
Vote Members of the City Council
AYES: Vaidhyanathan, Chang, Scharf, Sinks
NOES: None
ABSENT: Paul
ABSTAIN: None
ATTEST: APPROVED:
/s/ Grace Schmidt /s/ Savita Vaidhyanathan
_________________________ ___________________________
Grace Schmidt, City Clerk Savita Vaidhyanathan, Mayor,
City of Cupertino
76
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5067 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:2/26/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Application for Alcohol Beverage License for Sizzling Lunch Corporation (dba Sizzling
Lunch), 10033 Saich Way
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Application
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Application for Alcohol Beverage License for Sizzling Lunch Corporation (dba
Sizzling Lunch), 10033 Saich Way
Recommend approval to the California Department of Alcoholic Beverage Control of the
application for Alcohol Beverage License for Sizzling Lunch Corporation (dba Sizzling
Lunch), 10033 Saich Way
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: March 19, 2019
Subject
Application for Alcoholic Beverage License for Sizzling Lunch Corporation (dba Sizzling
Lunch), 10033 Saich Way.
Recommended Action
Recommend approval to the California Department of Alcoholic Beverage Control of the
Application for Alcoholic Beverage License for Sizzling Lunch Corporation (dba Sizzling
Lunch), 10033 Saich Way.
Description
Name of Business: Sizzling Lunch
Location: 10033 Saich Way
Type of Business: Restaurant
Type of License: 41 – On-Sale Beer & Wine – Eating Place (Restaurant)
Reason for Application: Original Fees, Annual Fee
Discussion
There are no other zoning or use permit restrictions which would prohibit the sale of alcohol as
proposed. Therefore, staff has no objection to the issuance of this license. License Type 41
authorizes the sale of beer and wine for consumption on or off the premises where sold. This
business is located in Saich Way Station. This space was previously occupied by Blast 825 Pizza.
Sustainability Impact
None
Fiscal Impact
None
_____________________________________
Prepared by: Jeffrey Tsumura, Assistant Planner
Reviewed by: Benjamin Fu, Acting Director of Community Development
Approved for Submission by: Timm Borden, Interim City Manager
Attachment: A - Application
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 www.cupertino.org
78
79
80
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5068 Name:
Status:Type:Consent Calendar Agenda Ready
File created:In control:2/26/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Application for Alcohol Beverage License for Juanxiang Corporation (dba Easterly), 10495 S.
De Anza Boulevard
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Application
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Application for Alcohol Beverage License for Juanxiang Corporation (dba Easterly),
10495 S. De Anza Boulevard
Recommend approval to the California Department of Alcoholic Beverage Control of the
application for Alcohol Beverage License for Juanxiang Corporation (dba Easterly), 10495 S.
De Anza Boulevard
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: March 19, 2019
Subject
Application for Alcoholic Beverage License for Juanxiang Corporation (dba Easterly), 10495 S.
De Anza Boulevard.
Recommended Action
Recommend approval to the California Department of Alcoholic Beverage Control of the
Application for Alcoholic Beverage License for Juanxiang Corporation (dba Easterly), 10495 S.
De Anza Boulevard.
Description
Name of Business: Easterly
Location: 10495 S. De Anza Boulevard
Type of Business: Restaurant
Type of License: 41 – On-Sale Beer & Wine – Eating Place (Restaurant)
Reason for Application: Original Fees, Annual Fee
Discussion
There are no other zoning or use permit restrictions which would prohibit the sale of alcohol as
proposed. Therefore, staff has no objection to the issuance of this license. License Type 41
authorizes the sale of beer and wine for consumption on or off the premises where sold. This
business is located in the McClellan Square Shopping Center. This space was previously
occupied by Power Pot, a Chinese hot pot restaurant.
Sustainability Impact
None
Fiscal Impact
None
_____________________________________
Prepared by: Jeffrey Tsumura, Assistant Planner
Reviewed by: Benjamin Fu, Acting Director of Community Development
Approved for Submission by: Timm Borden, Interim City Manager
Attachment: A - Application
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 www.cupertino.org
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5104 Name:
Status:Type:Study Session Agenda Ready
File created:In control:3/6/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: City Work Program for FY 2019-20 (Continued from earlier Special Meeting at 5:00 PM)
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: City Work Program for FY 2019-20 (Continued from earlier Special Meeting at 5:00
PM)
Review and provide direction on City Work Program for FY 2019-20
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-4889 Name:
Status:Type:Ordinances and Action Items Agenda Ready
File created:In control:1/18/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Department of Housing and Community Development (HCD) Annual Housing Element
Progress Report (APR)
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Housing Element Annual Progress Report Form 2018
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Department of Housing and Community Development (HCD) Annual Housing
Element Progress Report (APR)
Accept the Department of Housing and Community Development (HCD) Annual Housing
Element Progress Report (APR)
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: March 19, 2019
Subject
Department of Housing and Community Development (HCD) Annual Housing
Element Progress Report (APR)
Recommended Action
Accept the Department of Housing and Community Development (HCD) Annual
Housing Element Progress Report (APR)
Discussion
The Annual Housing Element Progress Report is a required report on the status of the
City’s housing programs. Pursuant to Government Code Section 65400 local
governments must provide each year the annual report for the previous calendar to the
legislative body, the Office of Planning and Research (OPR), and HCD. The City of
Cupertino will submit the 2018 APR to OPR and HCD by the April 1, 2019 deadline.
In past years, the APR focused on building permits issued for new housing units broken
down by affordability level, the City’s progress towards meeting its R egional Housing
Needs Allocation (RHNA), and the City’s progress towards implementing its Housing
Element programs. However, the reporting requirements have been significantly
increased pursuant to Chapter 374 Statutes of 2017 (Assembly Bill 879) and Chapt er 366,
Statutes of 2017 (Senate Bill 35) and this APR includes additional information to meet
those requirements. Staff will provide a presentation at the City Council’s March 19
meeting with a summary of the City’s RHNA progress and the updated reporting
requirements.
Fiscal Impact
There is no fiscal impact.
Prepared by: Kerri Heusler, Senior Housing Planner
Reviewed by: Benjamin Fu, Interim Director of Community Development
Approved for Submission by: Timm Borden, Interim City Manager
Attachments:
A - 2018 HCD Annual Housing Element Progress Report
87
JurisdictionCupertinoReporting Year2018 (Jan. 1 - Dec. 31)Date Application SubmittedTotal Approved Units by ProjectTotal Disapproved Units by ProjectStreamliningNotes234678 9 10Prior APN+Current APN Street AddressProject Name+Local Jurisdiction Tracking ID+Unit Category(SFA,SFD,2 to 4,5+,ADU,MH)TenureR=RenterO=OwnerDate Application SubmittedVery Low-Income Deed RestrictedVery Low-Income Non Deed RestrictedLow-Income Deed RestrictedLow-Income Non Deed RestrictedModerate-Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeTotal PROPOSED Units by ProjectTotal APPROVED Units by projectTotal DISAPPROVED Units by Project (Auto-calculated Can Be Overwritten)Was APPLICATION SUBMITTED Pursuant to GC 65913.4(b)? (SB 35 Streamlining) Notes+Summary Row: Start Data Entry Below4008401404264424021326 27 042 / 326 27 043 21275 Stevens CreekBlvd.Westport DP-2018-05, ASA-2018-05, TM-2018-03SFAO5/17/201839203242NoUnder Review. Density BonuMH2 types of Unit Category- SFA316 20 080, 316 20 081,316 20 094, 316 20 095,316 20 099, 316 20 100,316 20 101, 316 20 103,316 20 104, 316 20 105,316 20 106, 316 20 10710123 N. Wolfe Rd. Vallco Town Center ProjectPursuant to SB 35DP-2018-02MHO3/27/2018361840120124022402Yes-ApprovedHousing Development Applications SubmittedTable ANote: + Optional fieldCells in grey contain auto-calculation formulasANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation(CCR Title 25 §6202)51Project IdentifierUnit TypesProposed Units - Affordability by Household Incomes 88
ANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation(CCR Title JurisdictionCupertinoReporting Year2018 (Jan. 1 - Dec. 31)Cells in grey contain auto-calculation formulasTable A2Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed UnitsStreamlining InfillHousing without Financial Assistance or Deed RestrictionsTerm of Affordability or Deed RestrictionNotes234567891011 12 13 14 15 16 17 18 192021Prior APN+Current APN Street AddressProject Name+Local Jurisdiction Tracking ID+Unit Category (SFA,SFD,2 to 4,5+,ADU,MH)TenureR=RenterO=OwnerVery Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeEntitlementDate Approved# of Units issued EntitlementsVery Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeBuilding Permits Date Issued# of Units Issued Building Permits Very Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeCertificates of Occupancy or other forms of readiness (see instructions) Date Issued# of Units issued Certificates of Occupancy or other forms of readinessHow many of the units were Extremely Low Income?+Was Project APPROVED using GC 65913.4(b)? (SB 35 Streamlining) Y/NInfill Units?Y/N+Assistance Programs for Each Development (see instructions)Deed Restriction Type(see instructions)For units affordable without financial assistance or deed restrictions, explain how the locality determined the units were affordable(see instructions)Term of Affordability or Deed Restriction (years) (if affordable in perpetuity enter 1000)+ Number of Demolished/Destroyed Units+Demolished or Destroyed Units+Demolished/Destroyed Units Owner or Renter+ Notes+Summary Row: Start Data Entry Below361 840 1201 2402 18 1 15 2 361375 07 001 19160 STEVENS CREEK The VerandaMHR1813/23/20181914YHOME, Other, LIHTCDB55# 16 OTHER: City of 342 22 07822823 SAN JUAN RD SFD1 11/6/2018 1316 23 107 10201 TONI CT SFD1 6/29/2018 1316 32 015 19742 DRAKE CTADU1 10/30/2018 1Per Housing Element, ADUs counts as moderate income units1000316 33 04710430 CHERRY TREE LNADU1 8/27/2018 1Per Housing Element, ADUs counts as moderate income units1000369 28 03210426 LAS ONDAS WAYADU1 6/8/2018 1Per Housing Element, ADUs counts as moderate income units1000375 15 028 10271 MENHART LNADU1 4/30/2018 1Per Housing Element, ADUs counts as moderate income units1000375 17 042 18752 TILSON AVEADU1 11/8/2018 1Per Housing Element, ADUs counts as moderate income units1000359 06 027942 ROSE BLOSSOM DR ADU1 9/17/2018 1Per Housing Element, ADUs counts as moderate income units1000316 23 107 20032 FOREST AVEADU1 5/25/2018 1Per Housing Element, ADUs counts as moderate income units1000326 19 105 21902 OAKVIEW LN ADU1 5/18/2018 1Per Housing Element, ADUs counts as moderate income units1000357 03 024 10351 PALO VISTA RDADU1 6/4/2018 1Per Housing Element, ADUs counts as moderate income units1000357 03 068 22467 PALM AVE ADU1 6/14/2018 1Per Housing Element, ADUs counts as moderate income units1000369 20 0216460 MYRTLEWOOD DRADU1 8/30/2018 1Per Housing Element, ADUs counts as moderate income units1000359 03 028 7823 LILAC CTADU1 8/17/2018 1Per Housing Element, ADUs counts as moderate income units1000316 23 107 10203 TONI CTADU1 6/29/2018 1Per Housing Element, ADUs counts as moderate income units1000316 20 080, 316 20 081, 31620 094, 316 20 095, 316 20099, 316 20 100, 316 20 101316 20 103, 316 20 104, 31620 105, 316 20 106, 316 2010710123 N. WOLFE RD.VALLCO TOWN CENTER APPLICATION PURSUANT TO SB 35DP-2018-02 MH O 361 840 1201 9/21/20182402YYOtherDeed Restrictions include Inclusionary requirements at 99 years, Density Bonus and SB35 requirements at 55 years, 359 23 01020626 KIRWIN LNADU1 9/5/2018 11000359 26 0507495 HEATHERWOOD DRADU1 12/19/2018 11000Note: + Optional fieldHousing with Financial Assistance and/or Deed RestrictionsDemolished/Destroyed UnitsProject Identifier1Unit TypesAffordability by Household Incomes - Completed EntitlementAffordability by Household Incomes - Building PermitsAffordability by Household Incomes - Certificates of Occupancy89
JurisdictionCupertinoReporting Year2018 (Jan. 1 - Dec. 31)134RHNA Allocation by Income Level2015 2016 2017 2018 2019 2020 2021 2022 2023Total Units to Date (all years)Total Remaining RHNA by Income LevelDeed Restricted18Non-Deed Restricted1Deed RestrictedNon-Deed RestrictedDeed RestrictedNon-Deed Restricted12 17 12 15Above Moderate270 164 8 16 2190801064176 25 28 36265 799Note: units serving extremely low-income households are included in the very low-income permitted units totalsCells in grey contain auto-calculation formulasPlease contact HCD if your data is different than the material supplied hereTotal RHNATotal Units 44Income LevelVery LowLow56ANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation(CCR Title 25 §6202)Moderate3562072312Table BRegional Housing Needs Allocation ProgressPermitted Units Issued by Affordability33720717519This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.90
JurisdictionCupertinoReporting Year2018(Jan. 1 - Dec. 31)Date of RezoneType of Shortfall245679 10 11APNStreet AddressProject Name+Local Jurisdiction Tracking ID+Date of Rezone Very-Low Income Low-Income Moderate IncomeAbove Moderate -IncomeType of Shortfall Parcel Size(Acres)General Plan DesignationZoningMinimum Density Allowed Maximum Density AllowedRealistic CapacityVacant/NonvacantDescription of Existing UsesSummary Row: Start Data Entry BelowANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation(CCR Title 25 §6202)83Project IdentifierAffordability by Household IncomeSites Description1Sites Identified or Rezoned to Accommodate Shortfall Housing NeedTable CNote: + Optional fieldCells in grey contain auto-calculation formulas91
JurisdictionCupertinoReporting Year2018 (Jan. 1 - Dec. 31)123 4Name of Program Objective Timeframe in H.E Status of Program ImplementationLand Use Policy and Zoning ProvisionsAccommodate the Regional Housing Needs Allocation (RHNA). Ongoing: 2014-2022 Continue to provide adequate capacity through the Land Use Element and Zoning Ordinance to accommodate the RHNA allocation, monitor development standards, monitor sites inventory, and monitor development activity on Housing Opportunity Sites.Second Dwelling Units Continue to implement the Accessory Dwelling Unit Ordinance (or Second Dwelling Unit Ordinance) and encourage the production of second units.Ongoing: 2014-2022 Continue to encourage the production of second units. The ordinance is regularly updated to comply with state law. Reviewing incentives to build Accessory Dwelling Units as part of the City 2019-20 work program.Lot ConsolidationFacilitate residential and mixed used developments.Ongoing: 2014-2022 Continue to encourage lot consolidation when contiguous smaller, underutilized parcels are to be redeveloped. Encourage master plans for such sites with coordinated access and circulation. Provide technical assistance to property owners of adjacent parcels to facilitate coordinated redevelopment where appropriate. Encourage intra- and inter-agency cooperation in working with applicants.Flexible Development StandardsEncourage a range of housing options in the community.Ongoing: 2014-2022 Continue to offer flexible residential development standards in planned residential zoning districts and consider granting reductions in off-street parking for senior housing.Heart of the City Specific PlanReduce constraints to housing development and ensure that the designated sites can obtain the realistic capacity shown in the Housing Element.Ongoing: 2014-2022 Completed in May 2015.Office and Industrial Housing Mitigation ProgramContinue to implement the Office and Industrial Housing Mitigation Program which requires that developers of office, commercial, and industrial space pay a mitigation fee which will then be used to support affordable housing in the City.Ongoing: 2014-2022 Continue to implement the Office and Industrial Housing Mitigation Program. Require developers of office, commercial, and industrial space pay a mitigation fee to support affordable housing. Mitigated fees are collected and deposited into the City's Below Market Rate (BMR) Affordable Housing Fund (AHF). Residential Housing Mitigation ProgramContinue to implement the Residential Housing Mitigation Program to mitigate the need for affordable housing created by new market-rate residential development.Ongoing: 2014-2022 Continue to implement the Residential Housing Mitigation Program. The Program applies to new residential development. Mitigation includes either the provision of below market rate units or the payment of the "Housing Mitigation" fee. Housing Programs Progress Report Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.Table DProgram Implementation Status pursuant to GC Section 65583ANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation(CCR Title 25 §6202)92
Below Market Rate (BMR) Affordable Housing Fund (AHF)Continue to support affordable housing projects, strategies, and services, including but not limited to: BMR program administration, substantial rehabilitation, land acquisition, acquisition of buildings for permanent affordability, new construction, preserving "at-risk" BMR units, rental operating subsidies, down payment assistance, land write-downs, direct gap financing, and fair housing. Ongoing: 2014-2022 Continue to maintain the BMR AHF. In 2018, the BMR AHF provided funding to the following affordable housing projects, strategies, and services: •BMR Program Administration- sixteen new households were assisted. •Substantial rehabilitation- $80,000 to the Greenwood Court Renovation Project, (4) former transitional housing units converted to BMR rental units •Fair housing services- $43,000 to Project SentinelHousing Resources Provide information on housing resources and services offered by the County and other outside agencies to Cupertino residents and developers interested in providing affordable housing.Ongoing: 2014-2022 Continue to provide information on housing resources and services including, but not limited to: • County Measure A Affordable Housing Bond• County Mortgage Credit Certificate • Housing Trust Silicon Valley First-Time Homebuyer Assistance and Developer Loans• Housing Authority Section 8 Vouchers. In addition, the City worked with non-profit organizations in providing programs and services for low-income households; and private industry, in particular financial and development groups, to encourage the development of affordable housing opportunities regionally and in the City. The City provided technical assistance to the public service agencies it funded and attended the Regional Community Development Block Grant (CDBG)/Housing Coordinators meeting.Surplus Properties for HousingExplore opportunities on surplus properties. Ongoing: 2014-2022 Continue to work with local public agencies, school districts, and churches to identify surplus properties that have the potential for residential development and encourage long-term land leases of properties from churches, school districts, and corporations for construction of affordable units.Incentives for Affordable Housing DevelopmentContinue to offer a range of incentives to facilitate the development of affordable housing.Ongoing: 2014-2022 Continue to offer a range of financial assistance through the City's BMR AHF, partner with Community Development Block Grant (CDBG) and support the funding application of qualified affordable housing developers for regional, state, and federal affordable housing funds, density bonus incentives, flexible development standards, technical assistance, waiver of park dedication fees and construction tax, parking ordinance waivers, and expedited permit processing. In 2018, BMR AHF and CDBG funds were provided to the following to facilitate the development of affordable housing:•BMR AHF- $80,000 to the Greenwood Court Renovation Project, (4) former transitional housing units converted to BMR rental units •CDBG- $64,000 to Rebuilding Together Silicon Valley, a low-income housing repair and rehabilitation program •CDBG- $176,201.65 to Vista Village Renovation Project, a low-income affordable housing development.In addition, the City participates in the Regional CDBG/Housing Coordinators meeting and provides technical assistance to the public service agencies it funds. The City also participates in the Santa Clara County HOME Consortium.Density Bonus Ordinance Encourage the use of density bonuses and incentives for housing developments.Ongoing: 2014-2022 In 2018, the City is reviewing the Westport Cupertino project, which is utilizing the density bonus provisions including a density bonus, incentives, and concessions.93
Extremely Low-Income Housing and Housing for Persons with Special NeedsContinue to encourage the development of adequate housing to meet the needs of extremely low-income households and person with special needs.Ongoing: 2014-2022 Continue to provide financing assistance using the BMR AHF and CDBG funds, allow residential developments to exceed planned density maximums for special needs housing, grant reductions in off-street parking, and partner with and/or support the funding application of qualified affordable housing developers for regional, state, and federal affordable housing funds. The City worked with developers and non-profit organizations to encourage the development of affordable housing opportunities regionally and in the City. In addition, the City participates in the Regional CDBG/HousingCoordinators meeting and provides technical assistance to the public service agencies it funds. The City also participates in the Santa Clara County HOME Consortium.Employee Housing Permit employee housing in multiple zoning districts.Ongoing: 2014-2022 Continue to implement the City's zoning code to allow employee housing in multiple zoning districts. The Zoning Ordinance is regularly updated to comply with state law. Residential Rehabilitation Continue to utilize BMR AHF and CDBG funds to support residential rehabilitation efforts in the community.Ongoing: 2014-2022 Continue to utilize BMR AHF and CDBG funds to acquire/rehabilitate rental housing and rehabilitate owner occupied housing. In 2018, BMR AHF and CDBG funds were provided to the following residential rehabilitation efforts:•BMR AHF- $80,000 to the Greenwood Court Renovation Project, (4) former transitional housing units converted to BMR rental units •CDBG- $64,000 to Rebuilding Together Silicon Valley, a low-income housing repair and rehabilitation program •CDBG- $176,201.65 to Vista Village Renovation Project, a low-income affordable housing development.Preservation of At-Risk Housing UnitsProactively contact the property owner of Beardon Drive, a housing project considered at risk of converting to market-rate housing, regarding its intent to remain or opt out of the affordable program.Ongoing: 2014-2022 In the event the project becomes at risk of converting to market-rate housing, the City will work with the property owner or other interested nonprofit housing providers to preserve the eight units.Condominium Conversion Regulate the conversion of rental units in multi-family housing development in order to preserve the rental housing stock.Ongoing: 2014-2022 Continue to monitor the effectiveness of this ordinance in providing opportunities for homeownership while preserving a balanced housing stock with rental housing.Housing Preservation ProgramGrant approval of proposed developments or redevelopments on if the project will comply with the City's BMR program, the number of units provided on site is at least equal to the number of existing units, and adverse impacts on displaced tenants (four or more units) are mitigated.Ongoing: 2014-2022 Continue to participate in studies of regional housing need and displacement and consider policies or programs to address the indirect displacement of lower income residents as appropriate.Neighborhood and Community Clean-Up CampaignsContinue to encourage and sponsor neighborhood and community clean-up campaigns for both public and private properties.Ongoing: 2014-2022 Continue to encourage and sponsor neighborhood and community clean-up campaigns for both public and private properties.Enforcement of Title 24 Continue to enforce Title 24 requirements for energy conservation and evaluate utilizing some of the other suggestions as identified in the Environmental Resources/Sustainability element. Ongoing: 2014-2022 Continue to enforce Title 24 requirements for energy conservation and evaluate utilizing some of the other suggestions as identified in the Environmental Resources/Sustainability element. 94
Sustainable Practices Continue to implement the Landscape Ordinance for water conservation and the Green Building Ordinance that applies primarily to new residential and nonresidential development, additions, renovations, and tenant improvements of ten or more units.Ongoing: 2014-2022 Continue to the implement the Landscape Ordinance, Green Building Ordinance, and the City's Climate Action Plan, including evaluating the potential to provide incentives for energy conservation improvements at affordable housing projects (e.g. waiving or reducing fees,) and continue to implement the policies in the climate action plan.Emergency Shelters Continue to facilitate housing opportunities for special needs persons by allowing emergency shelters as a permitted use in the "BQ" Quasi-Public zoning district.Ongoing: 2014-2022 Continue to facilitate housing opportunities for special needs persons by allowing emergency shelters as a permitted use in the "BQ" Quasi-Public zoning district.Supportive Services for Lower-Income Households and Persons with Special NeedsContinue to utilize the BMR AHF, CDBG, and General Fund Human Services Grants (HSG) funds to provide for a range of supportive services for lower-income households and persons with special needs.Ongoing: 2014-2022 In 2018, BMR AHF, CDBG, and HSG funds were provided to the following supportive services for lower-income households and persons with special needs: •CDBG- $20,431.15 to Live Oak Adult Day Services, a senior adult day care•CDBG- $35,000 to West Valley Community Services CARE Program, a community access to resource and education program•HSG- $8,000 to Catholic Charities of Santa Clara County, a long-term care ombudsman program•HSG- $25,000 to MAITRI, a transitional housing direct client services program•HSG- $10,600 to Senior Adult Legal Assistance, a legal assistance to elders programRotating Homeless Shelter Continue to support the operation of a rotating homeless shelter.Ongoing: 2014-2022 Fair Housing Services Continue to provide fair housing services, retain a fair housing service provider, coordinate efforts with the County Fair Housing Consortium, and distribute fair housing materials at public counters/events.Ongoing: 2014-2022 Continue to provide fair housing services including outreach, education, counseling, and investigation of fair housing complaints. In 2018, BMR AHF funds were provided to the following fair housing services: •$43,000 to Project Sentinel, a landlord/tenant rental mediation program and fair housing program.Coordination with Outside Agencies and OrganizationsPartner with outside agencies and organizations in addressing local and regional housing needs.Ongoing: 2014-2022 Continue to coordinate with school districts, housing providers, neighboring jurisdictions, ABAG, Air Quality Management District, Housing Trust Silicon Valley, Santa Clara County Fair Housing Consortium, Santa Clara County HOME Consortium, Santa Clara County Continuum of Care, Housing Authority of Santa Clara County, and Valley Transportation Authority. T+E22he City participated in the following groups: Regional CDBG/Housing Coordinators, SV@Home, Housing CA, NAHRO, Grounded Solutions, US Department of Housing and Urban Development, among others.95
JurisdictionCupertinoReporting Period2018 (Jan. 1 - Dec. 31)Cells in grey contain auto-calculation formulasDescription of Commercial Development BonusCommercial Development Bonus Date Approved34APN Street AddressProject Name+Local Jurisdiction Tracking ID+Very LowIncomeLowIncomeModerateIncomeAbove ModerateIncome4Description of Commercial Development BonusCommercial Development Bonus Date ApprovedANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation(CCR Title 25 §6202)Project Identifier12Summary Row: Start Data Entry BelowUnits Constructed as Part of Agreement Commercial Development Bonus Approved pursuant to GC Section 65915.7Table ENote: + Optional fieldAnnual Progress Report January 201996
JurisdictionCupertinoReporting Period2018 (Jan. 1 - Dec. 31)Cells in grey contain auto-calculation formulasExtremely Low-Income+Very Low-Income+Low-Income+TOTAL UNITS+Extremely Low-Income+Very Low-Income+Low-Income+TOTAL UNITS+Rehabilitation ActivityPreservation of Units At-RiskAcquisition of UnitsTotal Units by IncomeHousing Element ImplementationANNUAL ELEMENT PROGRESS REPORT(CCR Title 25 §6202)Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c)(2)Note: + Optional fieldTable F This table is optional. Jurisdictions may list (for informational purposes only) units that do not count toward RHNA, but were substantially rehabilitated, acquired or preserved. To enter units in this table as progress toward RHNA, please contact HCD at APR@hcd.ca.gov. HCD will provide a password to unlock the grey fields. Units may only be credited to the table below when a jurisdiction has included a program in its housing element to rehabilitate, preserve or acquire units to accommodate a portion of its RHNA which meet the specific criteria as outlined in Government Code section 65583.1(c)(2). Activity TypeUnits that Do Not Count Towards RHNA+Listed for Informational Purposes OnlyUnits that Count Towards RHNA +Note - Because the statutory requirements severly limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields.The description should adequately document how each unit complies with subsection (c)(7) of Government Code Section 65583.1+Annual Progress Report January 201997
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5045 Name:
Status:Type:Ordinances and Action Items Agenda Ready
File created:In control:2/20/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Renewal of Friendship City Relationships (continued from February 19)
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Policies and Guidelines
B – Cupertino Friendship Cities List
C – Cupertino-Jiangmen Friendship City
D – Cupertino-Taichung Friendship City
E – Cupertino-Taipei Friendship City
F – Cupertino-Yilan Friendship City
G – Cupertino-Zhaoqing Friendship City
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Renewal of Friendship City Relationships (continued from February 19)
Approve renewal of five Friendship City relationships, including Jiangmen, China; Taichung,
Taiwan; Taipei, Taiwan; Yilan, Taiwan; and Zhaoqing, China
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: March 19, 2019
Subject
Renewal of Friendship City Relationships
Recommended Action
Approve renewal of five Friendship City relationships, including Jiangmen, China;
Taichung, Taiwan; Taipei, Taiwan; Yilan, Taiwan; and Zhaoqing, China.
Discussion
The Cupertino City Council established a Friendship City program in September 2016.
Although less formal than a Sister City relationship, a Friendship City relationship is an
additional way to foster international cooperation at a local level. At its peak, the
Friendship City program had 27 established relationships.
The Friendship City relationships between Cupertino and the affiliate cities are
coordinated and managed by a local committee of community members. These
committees maintain communication with the affiliate city, while coordinating and
implementing activities related to the Friendship City program.
At its November 20, 2018, meeting the City Council considered updates to the City’s
Policies and Guidelines on Sister Cities, Friendship Cities, and International Delegations. This
included Council’s approval of renewal criteria for expiring Friendship City
relationships. However, Council exempted from this criteria two Friendship Cities that
were requesting renewal that same night: Luoyang, China and Shenzhen, China.
The City currently has 12 active Friendship City relationships. It was requested that staff
reach out to the remaining 15 Friendship Cities whose two-year terms expired between
September and December 2018 and exempt them from the new criteria if they desired to
continue a relationship with Cupertino. Out of the 15 Friendship Cities, only five
responded to staff’s inquiry and expressed their desire to renew their relationships:
Jiangmen, China
Taichung, Taiwan
Taipei, Taiwan
Yilan, Taiwan
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Zhaoqing, China
The City Council continued this item at its February 19, 2019, meeting and requested
more information regarding the activities of the five committees. Staff reached out to all
five groups and received information from four of them. The full activity summaries are
attached with summaries below. Staff has requested that the Friendship City
representatives attend the March 19, 2019, meeting to answer questions from
Councilmembers.
If approved, these Friendship City relationships would last for two years and expire in
March 2021. Once expired they, along with the 12 current Friendship Cities, would be
required to go through the Council-approved renewal process.
Activity Summaries
Jiangmen, China
The Cupertino-Jiangmen Friendship City Committee has remained in contact with the
Mayor’s Office in Jiangmen, China. The Committee has taken a delegation group of Bay
Area elected officials to Jiangmen. The Committee stated that it will be more active
moving forward with plans to volunteer at next year’s Fall Festival and organize a
delegation, including the Cupertino Mayor and Councilmembers, that will visit
Jiangmen.
Taichung, Taiwan
The Cupertino-Taichung Friendship City Committee has had a few accomplishments
over the past two years. In March 2017, an eight-member delegation consisting of
Committee members visited Taichung. In August 2017, six officials from Taichung
visited Cupertino and met with Cupertino’s Mayor. In each of the last two years (2017,
2018) the Committee has met with the Taichung government to coordinate a group of
young artists who performed at the Kids ‘N Fun Festival.
Yilan, Taiwan
The Cupertino-Yilan Friendship City Committee has visited Yilan and hosted a
Taiwanese opera group that performed at the Kids ’N Fun Festival. The Committee has
multiple items on its 2019 calendar including a kumquat showcase at the Quinlan
Community Center, a student exchange program, and a booth promoting the Cupertino-
Yilan relationship at the Kids ‘N Fun Festival.
Zhaoqing, China
In the last two years, the Cupertino-Zhaoqing Friendship City Committee has sent
delegation to visit Zhaoqing. The Committee has stated that it plans to be more active in
the future, which would include hosting Zhaoqing’s mayor in Cupertino. The
Committee also plans to volunteer at the Fall Festival and organize a delegation, which
would include Cupertino’s Mayor and Councilmembers, that would visit Zhaoqing.
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Taipei, Taiwan
The City did not receive information from the Cupertino-Taipei Friendship City
Committee, which had previously requested renewal. City staff reached out to the
committee chair and vice chair on February 26, March 4, and March 6.
Sustainability Impact
No sustainability impact.
Fiscal Impact
The Policies and Guidelines on Sister Cities, Friendship Cities, and International Delegations
states that each member of a delegation can receive a gift that shall not exceed $25. There
is also staff time involved with the preparation of gifts and folders, presentations, and
tours.
_____________________________________
Prepared by: Brian Babcock, Public Information Officer
Approved for Submission by: Timm Borden, Interim City Manager
Attachments:
A – Policies and Guidelines on Sister Cities, Friendship Cities, and International Delegations
B – Cupertino Friendship Cities List
C – Cupertino-Jiangmen Friendship City Committee Application and Activity Report
D – Cupertino-Taichung Friendship City Committee Application and Activity Report
E – Cupertino-Taipei Friendship City Committee Application
F – Cupertino-Yilan Friendship City Committee Application and Activity Report
G – Cupertino-Zhaoqing Friendship City Committee Application and Activity Report
101
POLICIES AND GUIDELINES ON
SISTER CITIES, FRIENDSHIP
CITIES, AND INTERNATIONAL
DELEGATIONS
FOR THE CITY OF CUPERTINO
Council Policy
Attachments:
Effective Date:
November 20, 2018
Responsible Department:
City Manager’s Office
Related Policies & Notes:
Prior versions: 2005, 2013, 2016
Background:
Currently, Cupertino has four active Sister Cities registered with Sister Cities
International; the cities of Toyokawa, Japan; Hsinchu, Taiwan; Copertino, Italy; and
Bhubaneswar, India. In addition, Cupertino has established several Friendship City
relationships and attracts many international delegations for cultural, educational,
business, and economic development reasons.
SISTER CITIES
Intent of Sister City Affiliations:
The City recognizes the value of developing people-to-people contacts as a way to
further international communication and understanding. Sister City partnerships have
proved very successful in fostering educational, technical, economic, and cultural
exchanges.
Sister City relationships are effective only when organizations of interested residents in
one community work with interested residents in another city to promote
communication and understanding among people of different cultures.
The ideal affiliation should involve a large number of citizens and organizations in both
cities, engaging in exchanges of people, ideas and cultures on a long-term, continuing
basis.
The City intends to provide limited financial support to those Sister City Committees
that operate student exchange programs. Those Sister City organizations which do not
operate student exchange programs shall be completely financially independent from
the City, except for limited City facility use.
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Sister City Citizen Committee Responsibilities (Receiving City Support):
• Identify, manage, coordinate, and implement all activities related to the Sister.
City Program.
• Establish a formal, incorporated 501(c)(3) structure, with officers and
appropriate functional subcommittees.
• Solicit donations and in-kind contributions from the local community as
appropriate.
• Maintain communication with the affiliate Sister City Committee, ensuring the
counterpart committee is equally committed to the program.
• Finance activities from fundraising efforts and resources other than public
funding, including all travel and program expenses, postage, fax, copying, and
printing costs for events in which the City is participating. This includes
fundraising or securing gifts for special celebrations, such as anniversaries.
• Prepare a detailed budget including funds raised through fundraising efforts and
public (City) funding for events and activities and keep track of expenses. The
budget should show funds available and should identify adequate, ongoing
funding sources for program activities.
• Work with City staff at least two months in advance in arranging official
promotional gifts and meetings for foreign delegations. For local groups
traveling abroad and bringing promotional gifts, similar notice is required,
unless waived by the City Manager.
• Meet the following eligibility requirements/annually submit to staff liaison:
o Proof of 501(c)(3) status
o Detailed accounting of prior year actual revenue and expenses
o Summary of prior year activities
o Proposed budget plan
o Fundraising plan
Sister City Citizen Committee Responsibilities (Not Receiving City Support):
• Identify, manage, coordinate and implement all activities related to the Sister
City Program.
• Establish a formal, incorporated 501 (c) (3) structure, with officers and
appropriate functional sub committees.
• Solicit donations and in-kind contributions from the local community as
appropriate.
• Maintain communication with the affiliate Sister City Committee, ensuring the
counterpart committee is equally committed to the program.
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City of Cupertino Responsibilities (With regard to City supported Sister City Committees):
Coordinated through the City Manager’s Office, the City will serve as a support for
programs and activities by:
• Providing for set-up and complimentary access to a large City facility for three
community events per Sister City per fiscal year. All cost of food, drinks, and
materials are the responsibility of the Sister City Committee.
• Accepting gifts from the Sister City. Said gifts are the property of the City and
shall be displayed at a City facility or distributed at the City's discretion.
• Providing up to $2,500 per year for a Sister City with a student exchange
program of 5 to 9 student delegates and up to $5,000 per year for a Sister City
with a student exchange program of 10 or more student delegates.
Coordinated through the City Manager's Office, the City will serve as a support for Sister
City programs and activities by:
• Providing access to postage, fax, copying, and printing equipment to Sister City
Committee members for support of Sister City events in which the City is
participating. City staff is not responsible for preparing mailings or printed
materials.
• Providing the use of meeting room space (up to 18 per calendar year) at no cost
to the Sister City Committee for related activities. Meeting room space does not
include Cupertino Community Hall or the Quinlan Community Center’s
Cupertino Room.
• Providing City promotional gift items typically given at community events to
government representatives from visiting countries. These include, but are not
limited to: logoed t-shirts, pens, reusable bags, and lapel pins. The cost of each
promotional gift or gift bag shall not exceed $25. Additional gifts presented to
members of a Sister City delegation are the responsibility of the Sister City
Committee.
• Facilitating participation of City officials.
City of Cupertino Responsibilities (With regard to non-City supported Sister City
Committees):
• The City shall maintain registration with the Sister Cities International
organization.
• Provide the use of meeting room space (up to 4 per calendar year) at no cost to
the Sister City Committee for related activities. For additional meeting room
uses, non-City supported Sister City Committees shall be charged the facility use
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resident rate on the rental of any City facility. Meeting room space does not
include Cupertino Community Hall or the Quinlan Community Center’s
Cupertino Room.
Travel and Program Expenses:
Program Expenses:
• The City Council will, as part of its annual budget adoption process, establish a
program budget for anticipated City supported Sister City program activities.
This budget will include up to $2,500 for a Sister City with a student exchange
program of 5 to 9 student delegates and up to $5,000 for a Sister City with a
student exchange program of 10 or more student delegates, as funds allow. An
additional $5,000 will be considered for adult delegation visits every 5 years. This
adopted budget, less the cost of the Sister City membership fee, will be remitted
to the Committee once an accounting of the prior year expenditures have been
received and reviewed by the Finance Department. These funds represent the
City's sole monetary commitment each fiscal year with the exception of the items
listed above.
Travel Expenses:
• The City will pay for 50% of one trip per year, per Councilmember, provided the
trip is in conjunction with an official delegation.
All other Council or City Staff travel for Sister City programs must be funded by Sister City
Committee fundraising activities, or by the individual traveling council or staff member,
unless authorized in advance by the City Council.
New Affiliations:
To ensure that there is a broad base of community support for a global partnership, the
citizen committee responsible for implementing the Sister City Program should include
at least 10 active Cupertino residents who are committed to making a new affiliation
successful.
No more than one Sister City relationship may be established in any given country.
Proposal Process
The new Sister City Committee will prepare and submit the following to the City of
Cupertino:
• Detailed demographic profile of the prospective city
• Application for a formal, incorporated 501(c)(3) structure, with officers and
appropriate subcommittees
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• Documentation of broad-based community support, with a minimum of 10
members on the organizing committee
• A preliminary program plan outlining objectives and funding sources
If the City Council adopts a resolution establishing a new Sister City relationship, the
City shall register that new Sister City with Sister Cities International. If the proposed
new Sister City Committee desires to operate a student exchange program (with a
minimum of 5 student delegates and open to any school within the Cupertino Union
School District and/or Fremont Union High School District boundaries) and
demonstrates that it can meet its responsibilities as a City supported Sister City
Committee, the City shall adjust the budget for the following year to provide for
appropriate financial support.
Terminating a Sister City Affiliation
While regrettable, it is sometimes necessary for a city to terminate a Sister City
affiliation. Sister City affiliations are meant to be long-standing, official city linkages
that involve extensive community participation beyond government. For a variety of
reasons, a Sister City relationship may lose community interest and support, and
Cupertino or the Sister City may opt to terminate the Sister City relationship.
If a Sister City affiliation is inactive for a period of three years and there is a lack of
community support for the Sister City relationship to continue, the City may initiate the
process to terminate the Sister City affiliation with the Sister City and Sister Cities
International.
FRIENDSHIP CITIES
Intent of Friendship City Affiliations:
The City recognizes the value of developing people-to-people contacts as a way to
further international communication and understanding. Friendship City partnerships
can be effective in fostering increased global cooperation and communication.
Friendship cities may be established, however, they will not be considered official Sister
Cities and are not eligible for City funding.
New Affiliations:
All proposed Friendship City relationships must have Councilmember and community
sponsorship and be approved by the City Council. The Friendship City will submit a
Friendship City application to the City of Cupertino, which requires sponsorship from a
Council Member and a citizen’s committee to ensure the new affiliation is successful. If
approved, the City will issue a signed Letter of Intent establishing the Friendship City
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relationship.
A Friendship City affiliation will be effective for two years and may be renewed every two
years.
Friendship City Committee Responsibilities:
• Identify, manage, coordinate, and implement all activities related to the
Friendship City program.
• Maintain communication with the affiliate Friendship City, ensuring the
counterpart is equally committed.
• Work with city staff at least two months in advance in arranging official
promotional gifts and meetings for foreign delegations. For local groups
traveling abroad and bringing city gifts, similar notice is required, unless waived
by the City Manager.
City of Cupertino Responsibilities:
Coordinated through the City Manager’s Office, the City will:
• Issue a signed Letter of Intent establishing the Friendship City relationship in an
effort to assist international delegation visits from the Friendship City
• Provide City promotional items typically given at community events to
government representatives from visiting countries as the budget allows. These
may include, but are not limited to: City t-shirts, pens, reusable bags, and lapel
pins, to the extent there remains a budgeted amount to purchase such gifts and
promotional items.
• Facilitate meetings with City officials.
• Conduct tours of city facilities.
Travel and Program Expenses:
Friendship City travel and program expenses will be treated as those of international
delegations and will follow the guidelines outlined in this policy in the “Travel and Program
Expenses” section under “INTERNATIONAL DELEGATIONS.”
Renewal of Friendship City Relationship
Friendship City renewals should be requested by an official of the Friendship City with
support of the Friendship City Committee. The Friendship City Committee should submit a
renewal application, which includes:
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• Intent to renew letter from Friendship City official on official letterhead.
• Summary of Friendship City delegation visits to Cupertino hosted by the Committee
over the last two years.
• Summary of Cupertino delegation visits hosted by the Friendship City.
• Description of activities held and outcomes.
• How the relationship has been mutually beneficial for Cupertino and the friendship
community.
• An updated profile of the Friendship City Committee.
Notification of the intent to renew the Friendship City relationship should be sent to the City
at least 60 days in advance to ensure sufficient time to process the renewal. Friendship City
Committees will also be expected to prepare a presentation to the City Council when the
renewal is being considered.
Terminating a Friendship City Affiliation:
A Friendship City affiliation will be effective for two years. After two years, the Friendship
City affiliation will automatically expire unless renewed.
While regrettable, it is sometimes necessary for a city to terminate a Friendship City
affiliation prior to the end of the two year term. For a variety of reasons a Friendship City
relationship may no longer be mutually beneficial, and Cupertino or the Friendship City may
opt to terminate the Friendship City relationship.
INTERNATIONAL DELEGATIONS
Intent of International Delegations:
The City recognizes the value of developing people-to-people contacts as a way to
further international communication and understanding.
Delegations must contact city staff at least 60 days in advance in arranging meetings,
unless waived by the City Manager.
City of Cupertino Responsibilities:
Coordinated through the City Manager's Office, the City will:
• Provide City promotional items typically given at community events to
government representatives from visiting countries. These may include, but are
not limited to: City t-shirts, pens, reusable bags, and lapel pins, to the extent there
remains a budgeted amount to purchase such gifts and promotional items.
• Facilitate meetings with City officials.
• Conduct tours of city facilities.
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Travel and Program Expenses:
Program Expenses -
The City Council will, as part of its annual budget adoption process, establish a program
budget for promotional items for delegations. Promotional gifts or gift bags shall not
exceed the cost of $25 each.
Councilmembers on an official delegation visit to a Sister City or Friendship City
typically present a gift to the host city dignitary, such as the Mayor. This host-city
dignitary gift should not exceed $200.
Travel Expenses -
International travel shall be at the expense of the traveling Councilmember unless
authorized in advance by the City Council.
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Friendship City List (Sorted by Approval/Expiration Date)
City Country Friendship Approval Date Friendship Experation Date Listing Notes
Changzhou People's Republic of China September 20, 2016 September 20, 2018 Expired
No response from
committee
Chengdu People's Republic of China September 20, 2016 September 20, 2018 Expired
No response from
committee
Nanjing People's Republic of China September 20, 2016 September 20, 2018 Expired
No response from
committee
Taipei Taiwan (Republic of China)September 20, 2016 September 20, 2018
Pending
Council
Approval
Committee has
reached out with
interest in renewing
Taizhou People's Republic of China September 20, 2016 September 20, 2018 Expired
No response from
committee
Taichung Taiwan (Republic of China)October 4, 2016 October 4, 2018
Pending
Council
Approval
Committee has
reached out with
interest in renewing
Guro South Korea December 6, 2016 December 6, 2018 Expired
Committee has
stated that they will
not renew
relationship
Jiangmen People's Republic of China December 6, 2016 December 6, 2018
Pending
Council
Approval
Committee has
reached out with
interest in renewing
Luoyang People's Republic of China December 6, 2016 December 6, 2018 Active
Renewed by
Cupertino City
Council (November
20, 2018)
Nanchang People's Republic of China December 6, 2016 December 6, 2018 Expired
No response from
committee
Qingdao People's Republic of China December 6, 2016 December 6, 2018 Expired
No response from
committee
Shanghai People's Republic of China December 6, 2016 December 6, 2018 Expired
No response from
committee
110
Friendship City List (Sorted by Approval/Expiration Date)
Shenzhen People's Republic of China December 6, 2016 December 6, 2018 Active
Renewed by
Cupertino City
Council (November
20, 2018)
Suzhou People's Republic of China December 6, 2016 December 6, 2018 Expired
Committee
president stated he
is not involved with
the committee and
gave no contact
information
Wuhan People's Republic of China December 6, 2016 December 6, 2018 Expired
No response from
committee
Yilan Taiwan (Republic of China)December 6, 2016 December 6, 2018
Pending
Council
Approval
Committee has
reached out with
interest in renewing
Zhaoqing People's Republic of China December 6, 2016 December 6, 2018
Pending
Council
Approval
Committee has
reached out with
interest in renewing
Beijing People's Republic of China May 16, 2017 May 16, 2019 Active
Guangzhou People's Republic of China May 16, 2017 May 16, 2019 Active
Guiyang People's Republic of China May 16, 2017 May 16, 2019 Active
Huizhou People's Republic of China May 16, 2017 May 16, 2019 Active
Xuzhou People's Republic of China May 16, 2017 May 16, 2019 Active
Haikou People's Republic of China July 5, 2017 July 5, 2019 Active
Jilin People's Republic of China July 5, 2017 July 5, 2019 Active
Nanning People's Republic of China July 5, 2017 July 5, 2019 Active
Nantong People's Republic of China July 5, 2017 July 5, 2019 Active
Tongxiang People's Republic of China October 17, 2017 October 17, 2019 Active
111
CITY OF CUPERTTINO
FRIENDSHIP CITIES PROGRAM
APPLICATION FOR DESIGNATION
Instructions
This application is to be completed by the Friendship City Committee of the requesting international city
and submitted electronically to the Cupertino City Manager’s Office by emailing pio@cupertino.org.
Background
A Friendship Cities Designation is an established relationship between the City of Cupertino and a
partnering international organization that is mutually beneficial. The first step towards establishing a
Friendship Cities Designation is to complete this application. This application helps to identify proposed
goals of the relationship, the supporting activities expected, and highlights the areas of interest strengths,
or needs of each party. The proponents of establishing such a relationship must be a collaboration of a
community organization (a Friendship City Committee) and an elected official of the participating
international city.
Who May Request a Friendship Cities Designation?
Any established Friendship City Committee of the proponent Friendship City may submit an application.
The most successful applications will have more than one sponsor and will represent multiple agencies or
organizations.
Processing and Approval of the Application
This application will clearly state the rationale and the goals of the relationship and the mutual benefits in
establishing this relationship. Once the designation is in place, all information in the application will be
shared with the community and stakeholders upon request.
Complete information for key contacts and authorizing individuals (the signing authorities) must be
provided before the relationship can be finalized. In addition, the committee must have a Cupertino
Councilmember sponsorship. Incomplete information will delay the process. A Friendship Cities
Designation will be authorized for a period of two (2) years as outlined in the City of Cupertino’s
“Policies and Guidelines on Sister Cities, Friendship Cities, and International Delegations” and will be
subject to all guidelines therein.
112
CUPERTINO FRIENDSHIP CITIES PROGRAM APPLICATION FOR DESIGNATION
To be completed in English by the requesting organization:
1. Name and Country of the proposed Friendship City and the Friendship City Committee:
________________________________________________________________________
2. Today’s date: __________________________
3. Name of person requesting relationship:______________________________________________
Title: _________________________________________________________________________________
Affiliation: ____________________________________________________________________________
Address: ___________________________
Email: _______________________________________________________
Phone: _________________________________________________________________
4. City of Cupertino Sponsor: __________________________________________________________
5. Friendship City Elected Official Sponsor: ____________________________________________________
6. RATIONALE: Please explain the rationale and focus of the requested Friendship Cities
Designation. Describe why a Friendship City relationship would be beneficial to the City of
Cupertino and your local community, organization, and city. Please outline the areas of mutual
strength and interest for each of the participants. Limit this section to four pages and attach it to
this application. Items to include:
• Names, titles, and affiliations of those who will be involved at the proponent Friendship City
and the Friendship City Committee. Be sure to include information for the proponent
Friendship City’s Mayor as they will have the primary signing authority of the Friendship City.
• Areas of mutual interest upon which the relationship will focus.
• Opportunities for new activities and potential outcomes.
• Benefits and measurable results that the City of Cupertino and proponent Friendship City can
expect as a result of the establishment of such a relationship.
7. RESOURCES: Please address monetary and in-kind resources that may be necessary to conduct
the activities of this relationship, how they are to be obtained, and from whom. If none, state “no
funding required”. Please note that the City of Cupertino does not currently provide funding for
Friendship Cities. Limit this section to one page and attach it to this application.
8. PROFILE: Please attach a brief profile of your city and Friendship City Committee including, but
not limited to: background, location, nature, size, and relevant programs. Limit the profile to no
more than two pages.
9. ADDITIONAL INFORMATION: Please add any additional information about this proposed
relationship, the proponent Friendship City, and/or the Friendship City Committee that you wish
to share. Limit additional information to no more than 2 pages.
113
Cupertino-Jiangmen Friendship City Application
Cupertino-Jiangmen Friendship City Committee
6. RATIONALE: Please explain the rationale and focus of the requested Friendship Cities Designation. Describe
why a Friendship City relationship would be beneficial to the City of Cupertino and your local community,
organization, and city. Please outline the areas of mutual strength and interest for each of the participants. Limit this
section to four pages and attach it to this application. Items to include:
• Names, titles, and affiliations of those who will be involved at the proponent Friendship City and the Friendship
City Committee. Be sure to include information for the proponent Friendship City’s Mayor as they will have the
primary signing authority of the Friendship City.
• Areas of mutual interest upon which the relationship will focus.
• Opportunities for new activities and potential outcomes.
• Benefits and measurable results that the City of Cupertino and proponent Friendship City can expect as a result of
the establishment of such a relationship.
The leadership of the Cupertino-Jiangmen Friendship City Friendship Committee consists of:
President: Stephanie Xu
Vice President: Pat Graham
Treasurer: Alan Liu
The Committee foresees three areas of mutual benefits from a friendship city program:
Business Exchanges:
The Committee will provide businesses from the two cities to identify areas of potential mutual collaboration.
Similar to other cities in the western Pearl River Delta, the manufacturing sector plays a significant role in
Jiangmen's economy. The chief industries include manufacturing of motorcycles, household appliances, electronics,
paper, food processing, synthetic fibers and garments, as well as textiles and stainless steel products. Some
worldwide brand names have factories in Jiangmen such as Asia Pacific Resources International Holdings, ABB
Group and Lee Kum Kee foods.
Jiangmen Port is the second largest river port in Guangdong province. The local government plans to develop a
harbour industrial zone with heavy industries to include petrochemical and machinery plants, as well as an ocean-
based economy.
Culture Exchanges:
The Committee will facilitate cultural exchange between the residents of the two cities. The power of opportunity
for cultural exchanges between the two cities will be a mutually beneficial arrangement to help deepen our cross-
cultural partnerships between people.
Education Exchanges:
The Committee will connect students from our Cupertino High Schools and De Anza College students so they can
exchange information about their daily lives and improve understanding of the two cultures. The Committee will
also seek to sponsor small groups of students from both cities to visit the each other city with the support of host
families.
Page of 1 2
114
Cupertino-Jiangmen Friendship City Application
7. RESOURCES: Please address monetary and in-kind resources that may be necessary to conduct the activities of
this relationship, how they are to be obtained, and from whom. If none, state “no funding required”. Please note that
the City of Cupertino does not currently provide funding for Friendship Cities. Limit this section to one page and
attach it to this application.
No funding is currently required for the operation of the relationship. The future friendship city is proud to work
the community for future activities with a target goal of $30,000 through donations from the communities of both
cities. No funding will be necessary from the City of Cupertino.
8. PROFILE: Please attach a brief profile of your city and Friendship City Committee including, but not limited to:
background, location, nature, size, and relevant programs. Limit the profile to no more than two pages.
Jiangmen, formerly romanized as Kongmoon, is a prefecture-level city in Guangdong Province in southern China.
Its 3 urban districts are now part of the Guangzhou–Shenzhen conurbation and the entire prefecture had a population
of about 4.45 million in 2010.
The city is located on the lower reaches of the Xijiang or West River, in the west of the Pearl River Delta in the
middle of southern Guangdong Province. It faces the South China Sea in the south and is 100 kilometres (62 mi)
away from Guangzhou and Zhuhai by highway. Jiangmen city has an area of 9,260 square kilometres (3,580 sq mi),
about one quarter the size of the Pearl River Delta.
Jiangmen was selected by the Chinese state as a pilot city for a nationwide information programme. It was also
chosen by the Pacific Economic Cooperation Council (PECC) as a trial city for the Regional Integration for
Sustainable Economics (RISE) project. According to the "Report on Investment Environment in China 2003" by the
World Bank, Jiangmen ranked the fourth after Shanghai, Hangzhou and Dalian of 23 cities under evaluation in
China. Among various indicators, Jiangmen excelled in infrastructure, labour redundancy, proportion of joint
ventures in all firms, informal payments to government, taxation, productivity and the investment rate.
Culture
Jiangmen is the homeland of 3.68 million overseas Chinese, who live in 107 countries and regions throughout the
world. Strong oversea connections are especially found in the villages.
A significant amount of historical heritage survives from the period of mass emigration prior to World War II. The
most significant are the fortified multi-story towers found mainly in Kaiping. These are known as "Gold Mountain
Towers" or diaolou. Number of natural Hotspring resorts has been developed successfully by using its wealthy
natural heated ground water resources such as Gudou Hotspring Resort (古兜温泉). Guifeng Mountain is a well-
known mountain visited by many tourists, it is the peak of Jiangmen with an elevation of 545 meters above sea
level.
The local government's economic development strategies emphasize the development of tourism and protection of
the environment.
Page of 2 2
115
Jiangmen Cupertino-Jiangmen Friendship City Committee Activity Report
Thank you for giving us the opportunity to apply for the renewal of the Cupertino-Jiangmen
Friendship City for 2019-2021. Stephanie Xu, is a longtime resident and President of the
Cupertino-Jiangmen Friendship City.
1. A brief summary of activities over the last two years
The Cupertino-Jiangmen Friendship City Commitee has numerous contacts with the
Mayor office of Jiangmen, China. Our goal is to promote mutual friendship and mutual
understanding between our two cities. We have had limited activities the first two years
but we plan to be more active in the next two years.
2. A list of delegation visits to Cupertino
President Stepanie Xu has taken a delegation group of Bay Area elected officials to
Jiangmen, Guangdong, China. The Mayor has not visited Cupertino however the
Committee would like to host a delegation to visit Cupertino officials and community
members.
3. A brief summary of planned activities for the future if the renewal were to be
approved
The Cupertino-Jiangmen Friendship City Committee would like to be more active in the
local community. We would like to volunteer at the next Cupertino Rotary Club Fall
Festival's International Fair to display Chinese culture. The committee would like to
organize a delegation and invite the Mayor and City Councilmember to Jiangmen to
visit this beautiful city in the heart of the Guangdong Pearl Delta. Lastly, we want to
work with the Cupertino Union School District to bring middle school students on an
annual exchange program like Toyokawa.
The Cupertino-Jiangmen Frienship City Committee humbly ask the City Council to renewal our
application.
Regards,
Gilbert Wong
116
CITY OF CUPERTTINO
FRIENDSHIP CITIES PROGRAM
APPLICATION FOR DESIGNATION
Instructions
This application is to be completed by the Friendship City Committee of the requesting international city
and submitted electronically to the Cupertino City Manager’s Office by emailing pio@cupertino.org.
Background
A Friendship Cities Designation is an established relationship between the City of Cupertino and a
partnering international organization that is mutually beneficial. The first step towards establishing a
Friendship Cities Designation is to complete this application. This application helps to identify proposed
goals of the relationship, the supporting activities expected, and highlights the areas of interest strengths,
or needs of each party. The proponents of establishing such a relationship must be a collaboration of a
community organization (a Friendship City Committee) and an elected official of the participating
international city.
Who May Request a Friendship Cities Designation?
Any established Friendship City Committee of the proponent Friendship City may submit an application.
The most successful applications will have more than one sponsor and will represent multiple agencies or
organizations.
Processing and Approval of the Application
This application will clearly state the rationale and the goals of the relationship and the mutual benefits in
establishing this relationship. Once the designation is in place, all information in the application will be
shared with the community and stakeholders upon request.
Complete information for key contacts and authorizing individuals (the signing authorities) must be
provided before the relationship can be finalized. In addition, the committee must have a Cupertino
Councilmember sponsorship. Incomplete information will delay the process. A Friendship Cities
Designation will be authorized for a period of two (2) years as outlined in the City of Cupertino’s
“Policies and Guidelines on Sister Cities, Friendship Cities, and International Delegations” and will be
subject to all guidelines therein.
117
CUPERTINO FRIENDSHIP CITIES PROGRAM APPLICATION FOR DESIGNATION
To be completed in English by the requesting organization:
1. Name and Country of the proposed Friendship City and the Friendship City Committee:
Cupertino & Taichung Friendship City Committee
2. Today’s date: 10-20-2016
3. Name of person requesting relationship: Michael Wen
4. Title: President
5. Affiliation: Cultural Affairs Bureau Taichung City Government， Education Bureau of Taichung
City Government ＆ Taiwanese Cultural and Sports Association
6. Address:
7. Email:
8. Phone:
9. City of Cupertino Sponsor: Mayor Barry Chang
10. Friendship City Elected Official Sponsor: Mayor Lin Chia-lung
11. RATIONALE: Please explain the rationale and focus of the requested Friendship Cities
Designation. Describe why a Friendship City relationship would be beneficial to the City of
Cupertino and your local community, organization, and city. Please outline the areas of mutual
strength and interest for each of the participants. Limit this section to four pages and attach it to
this application. Items to include:
Names, titles, and affiliations of those who will be involved at the proponent Friendship City
and the Friendship City Committee. Be sure to include information for the proponent
Friendship City’s Mayor as they will have the primary signing authority of the Friendship City.
Areas of mutual interest upon which the relationship will focus.
Opportunities for new activities and potential outcomes.
Benefits and measurable results that the City of Cupertino and proponent Friendship City can
expect as a result of the establishment of such a relationship.
12. RESOURCES: Please address monetary and in-kind resources that may be necessary to conduct
the activities of this relationship, how they are to be obtained, and from whom. If none, state “no
funding required”. Please note that the City of Cupertino does not currently provide funding for
Friendship Cities. Limit this section to one page and attach it to this application.
13. PROFILE: Please attach a brief profile of your city and Friendship City Committee including, but
not limited to: background, location, nature, size, and relevant programs. Limit the profile to no
more than two pages.
14. ADDITIONAL INFORMATION: Please add any additional information about this proposed
relationship, the proponent Friendship City, and/or the Friendship City Committee that you wish
to share. Limit additional information to no more than 2 pages.
118
A Cupertino & Taichung Friendship City Proposal
The Cupertino & Taichung Friendship City Committee is a volunteer group consisting
of hundreds of citizens from but not limited to the Bay Area. Our committee is also
currently a branch committee from Taiwanese Cultural and Sports Association. TCSA
is a non-profit organization to promote:
1. Taiwanese culture and enhance the inter-culture exchange between Taiwan,
United States of America and other international countries.
2. Peace through people to people relationships, which is supplemented by cultural
exchange programs, shared research, and development projects between cities.
3. Encourage young Taiwanese Americans to get involved in cultural and sports
activities and strengthen the coordinating function for Taiwanese communities
with other communities.
4. Provide entertainment, educational and voluntary events for the purposes of
culture exchanges such as festival and sports events.
As one of the largest family-oriented events in the San Francisco Bay Area, Kids'n Fun
Festival hosts a consortium of performers with international children songs and
dances, cultural exhibits with games and activities and a diverse selection of ethnic
delicacies. Our objective is to foster a more peaceful community through culture
awareness and appreciation to achieve greater cultural understanding, ethnic
diversity, and international cognizance.
Over the years, since our organization has formed, we have established a strong
relationship with the officials of Taichung and it's people. Since then, they have given
us much support and helped with the event of Kids'n Fun Festival activities. This
event takes place at Memorial Park, Cupertino. This year, Taichung City sent about 40
children from Taiwan coming from Chung-
Ho Elementary School and Taichung Situn
Elementary School to perform Taiwanese
Folk Opera at the festival.
Our committee has hosted and served as a
bridge between the City of Cupertino and
Taichung City to support our communities
overseas exchanges from Taichung’s culture
is not only important to the locals there but is also meant to be shared. Taichung
offers many education opportunities because of its focus on technology and
development. We see the similarities in these two great cities. And we would love to
see a new friendship built between the two cities.
http://www.kidsfunfestival.org/2016-kff-photos.html
119
In many ways, Taichung mirrors Cupertino in providing the community with top notch
education, a greener approach to living, and a space for creative innovation – we are
home to tech giants Apple, Seagate, and even have a subsidiary of Amazon – Lab 126.
Like Taichung, Cupertino is also in the process of great urban developments – for
example we have Main Street Cupertino and Taichung has Greater Taichung 123.
This is our opportunity to give back to our community through new experiences, new
partnerships and prepare our future generations for further success.
Let's connect these two cities to further deepen our roots within the community!
For the past few years, Taichung City has been named among Asia’s most livable
cities and is currently the most livable city in Taiwan according to CNN U.S. Taichung
City has a big role in the economy, arts, culture, and transportation. Its climate,
which is similar to Cupertino's, is pleasant all year round. The government of
Taichung City also plans to develop Taichung into a green garden city.
For the arts and culture, Taichung is Taiwan’s cultural center. The National Taiwan
Museum of Fine Arts shows paintings and art works from Taiwanese artists.
The National Taichung Theater, a newly opened opera house with a very unique
design, hosts many performing arts events and invites artists worldwide to perform.
You can see the very unique design of the theater.
Cupertino Taichung
Population 60K 2.7M
Area 11.3 km² 855 Km²
Schools 1 college
4 high schools
5 middle schools
19 elementary schools
17 college
69 high schools
>200 elementary
schools
Economy Apple
Seagate
Giant Bicycle
297 companies
Ranking One of the Most Educated
Small Towns. (Forbes)
The Most Livable City in
Taiwan.
(CNN)
120
Because of its many resources, Taichung has 23 sister cities globally and it welcomes
more. Taichung and Cupertino are alike in many ways.
Benefits and Measurable Results
Youth and Education
We provide kids with the experience of traveling abroad. It is important that they
learn what it is like to be a guest, not a tourist. This helps them better learn about
the cultural values and differences. We offer both short and long term activities
and events. Studying aboard isn't only limited to children, but are also available to
high school and college students as well. Studying aboard is often described as life
changing and many current leaders in diplomacy can trace their interest to studying
aboard.
Arts and Culture
Art and Culture programs are an age old staple in the relationships between cities.
They allow people to experience and explore the independent cultures of different
places, this enables them to gain insight into the history, values, and artistic side of
other cultures. Our cultural exchange events can range between musical
performances to art exhibits to international culture festivals.
Business and Trade
Business and Trade is the life blood of a city, through our city relationships we can
help create connections between international municipal officials and businesses.
These connections help build trust, access, and expertise which will lead to new and
exciting opportunities. From access to new markets, navigating through
import/export regulations or new partners, the possibilities are endless.
Community Development
Through our programs, we have helped cities implement new policies and techniques
in sanitation, health, transport, tourism, economic development, and education.
Our programs also help raise fund or collect supplies for any natural disaster or
emergency that may plague our sister cities. Many other development projects
have been done, including renovation of clinics, well building, and training medical
personnel’s. Numerous programs also support schools abroad through donation of
materials, construction, and partnerships with U.S. schools
Financial Resource Management
Our organization utilize the following sources of income to help and fulfill our
121
missions:
1. Foundation grants Hong En
Ex. Hong’s culture and education foundation
2. Fees for goods
Ex T Shirt.
3. Individual donations and major gifts
4. Bequests
5. Corporate contribution
WebSite:
http://www.kidsfunfestival.org/
http://www.tcsa2015.org/
122
123
Title Name Phone No. email
Mayor of Taichung Lin Chia-lung 0800-024-111 taichung@taichung.gov.tw
Education Brureau Director
General of Taichung
Dr. Peng Fu-Yuan 866-4-2228-
9111
Fly123@ taichung.gov.tw
President Michael Wen 408-646-4153 michael.wen@gamil.com
Vice President Tim Chen 408-877-8051 wchen0509@gmail.com
Honorary Advisor Frank Hong 408-741-5433 frank@fatinoinc.com
Director-General Ping-Ping Lee 408-857-6069 pingping.us@gmail.com
Art & Cultural Director Julia Tang 408-316-4499 juliatang100@yahoo.com
Digital Marketing Director Jerry H.C. Ho 951-224-7584
Financial Director Chiamin Cheng 408-370-2711 chienweichang@yahoo.com
Educational Advisor Catharina Lee 408-497-6210 eastgateschool@aol.com
Educational Advisor Shiow Hsieh 408-221-0852 shiow9988@yahoo.com
Advisor Lisa Wang 408-623-2938 lisawangchin@gmail.com
Advisor Vivian Wang 408-314-6527 vivian.wang28@gmail.com
Business & trade advisor Melanie Hsu 408-202-1168 Melanie_usc@yahoo.com
124
Taichung Cupertino-Jiangmen Friendship City Committee Activity Report
CTFC Accomplishments-past two years
Since the Cupertino-Taichung Friendship Cities (CTFC) Committee was established in
November 2016, our committee members and volunteers of CTFC have made the following key
accomplishments:
• In Feb 2017, the elected CTFC president Catherine Lee, and board members visited the
Cupertino Mayor Savita office, discussed on how to make the Friendship City work
better and asked for support in future plans that would be beneficial to the two cities.
• In March 2017, a delegation of eight committee members of CTFC, accompanied by
formal Cupertino City Mayor Hu visited Taichung City Mayor Lin, we presented CTFC
year's working plan and introduced the Cupertino City to his staff. At the end of the
meeting, Mayor Lin gracefully accepted the invitation to visit Cupertino in August.
• Establish the official connection between two cities governments: In August 2017, with
the help from CTFC, the Taichung Mayor Lin and the delegation of 6 city officers made
an official visit to the Cupertino government. They met with Cupertino Mayor Savita
and council members in discussing on how to cooperate in the culture, business,
education and technology exchanges. Later in the year, Council member Chang and his
staff returned the visit to Taichung.
• Each of last two years, the Taichung Government sent a group of young artists to
perform in the Kids N'Fun Festival. Prior to each event, the CTFC committee members
and volunteers made a visit to Taichung and met with the City government officers to
select a performing group, allocate the fund, and prepare logistics for their visit.
• Video conference between high students from Cupertino and TaichungCity- in October
2017, 12 students from Cupertino High and Lynbrook High met at Quinlan Center to
have a video conference with the 15 students from Taichung Dali High school. The
students talked about their daily activities in their school, lives in their cities and fun
things to do. The students had learned a lot.
• Student exchange - This is an important program focused by CTFC education sub-
committee. They visited the Cupertino Educational Board to find out the detailed
requirements of an exchange program. Meet with Wei Hung, a Cupertino School District
Committee Member to outline the step by step process for the student exchange
program. Selected Dali High School in Taichung to be the School. The program is ready
to go if the Friendship City Agreement is extended.
• We helped to arrange the Little Horse baseball team from Taichung to play with a few
the base ball teams from the South Bay with great success. They had a lot of fun.
• September 2018, in order promote the Use of green energy for future government
construction projects and Taichung Flora international Exhibition, the Taichung City
125
Mayor proclaimed a so called "Taichung Declaration" which detailed on how to best
utilize the green energy. Mayor Darcy Paul gracefully accepted as the co-signer and sign
on the declaration after we made a visit to his office.
2018 CTFC President
Annan Chen
Cupertino-TaiChung Friendship Cities (CTFC) 2019-2020 Plan Guideline
Year of 2019
1. 7 /20 Health Fair/ Cupertino Quinlan Center
The CTFC will invite 20 doctors (Chinese and Western medicine) to attend the event to
provide consultation services. We welcome Cupertino City Council members and
residents to join the event.
2. PingPing has invited TaiChung City to select a children's performance group to attend
the 8/10 Kids' N Fun Festival ( KFF ) this Summer.
3. Trial of exchange student program ( CTFC Director Hsin will make a brief presentation)
(1} Summer camp ( 7 /15-7 /26 ) : Elementary School Students
(2) Summer camp ( 7 /6-7 /28 ) : Senior High School Students
Year of 2020
1. Online Communication - Contact persons CTFC PingPing and Singer Chou ( School
Commissioner of TaiChung Education Bureau )
2. Teaching methodology observation group from TaiChung
3. Exchange student program
4. Mutual visit activity between Cupertino and TaiChung
5. Selection of a Children's performance group to attend the KFF event in August 2020.
2019 CTFC President
Ping Ping Lee
126
Proposal for Friendship City between City of Cupertino, California, USA and
City of Taipei, Republic of China (ROC)
To: City of Cupertino
From: Cupertino-Taipei Friendship City Association
Date: September 14th, 2016
Re: Establish Friendship City between City of Cupertino, CA, USA and City of Taipei, ROC
Dear City of Cupertino,
This is to request that you to establish Friendship City Relationship between City of
Cupertino, and City of Taipei.
Cupertino-Taipei Friendship City Association
Cupertino-Taipei Friendship City Association is founded in Cupertino by a group of
Cupertino residents and friends. The Association will apply for a non-profit organization status
from IRS. The founding members of the Association are the following:
President: Vivian Wang
Vice President: Lisa Wang
Secretary: Jason Chao
Treasurer: C. P. Feng
Funding the Proposal
The Association will actively pursue fund raising activities for hosting the major events.
The Association will ask community members to participate. Many residents have already
shown great interests in this endeavor. No funding will be asked from City of Cupertino.
Plan of Events in the future
The main themes of the Association are:
a. To hold Intelligent City Conferences between the two cities.
b. To exchange information and intelligence on traffic improvement strategies and
tactics.
c. To establish communication and corporation on issues related to education, science,
technology, commerce, and industrial intelligence .
127
CITY OF CUPERTTINO
FRIENDSHIP CITIES PROGRAM
APPLICATION FOR DESIGNATION
Instructions
This application is to be completed by the Friendship City Committee of the requesting international city
and submitted electronically to the Cupertino City Manager’s Office by emailing pio@cupertino.org.
Background
A Friendship Cities Designation is an established relationship between the City of Cupertino and a
partnering international organization that is mutually beneficial. The first step towards establishing a
Friendship Cities Designation is to complete this application. This application helps to identify proposed
goals of the relationship, the supporting activities expected, and highlights the areas of interest strengths,
or needs of each party. The proponents of establishing such a relationship must be a collaboration of a
community organization (a Friendship City Committee) and an elected official of the participating
international city.
Who May Request a Friendship Cities Designation?
Any established Friendship City Committee of the proponent Friendship City may submit an application.
The most successful applications will have more than one sponsor and will represent multiple agencies or
organizations.
Processing and Approval of the Application
This application will clearly state the rationale and the goals of the relationship and the mutual benefits in
establishing this relationship. Once the designation is in place, all information in the application will be
shared with the community and stakeholders upon request.
Complete information for key contacts and authorizing individuals (the signing authorities) must be
provided before the relationship can be finalized. In addition, the committee must have a Cupertino
Councilmember sponsorship. Incomplete information will delay the process. A Friendship Cities
Designation will be authorized for a period of two (2) years as outlined in the City of Cupertino’s
“Policies and Guidelines on Sister Cities, Friendship Cities, and International Delegations” and will be
subject to all guidelines therein.
128
CUPERTINO FRIENDSHIP CITIES PROGRAM APPLICATION FOR DESIGNATION
To be completed in English by the requesting organization:
1. Name and Country of the proposed Friendship City and the Friendship City Committee:
Cupertino-Taipei Friendship City Association
Country: Republic of China
2. Today’s date: September 14, 2016
3. Name of persons requesting relationship: Vivian Wang, Lisa Wang, Jason Chao and C.P. Feng
Title: President, Vice President, Secretary and Treasurer, respectively.
Affiliation: Cupertino-Taipei Friendship City Association
Address:
Email:
Phone:
4. City of Cupertino Sponsor: Mayor Barry Chang
5. Friendship City Elected Official Sponsor: Mayor Ko Wen-je
6. RATIONALE: Please explain the rationale and focus of the requested Friendship Cities
Designation. Describe why a Friendship City relationship would be beneficial to the City of
Cupertino and your local community, organization, and city. Please outline the areas of mutual
strength and interest for each of the participants. Limit this section to four pages and attach it to
this application. Items to include:
• Names, titles, and affiliations of those who will be involved at the proponent Friendship City
and the Friendship City Committee. Be sure to include information for the proponent
Friendship City’s Mayor as they will have the primary signing authority of the Friendship City.
• Areas of mutual interest upon which the relationship will focus.
• Opportunities for new activities and potential outcomes.
• Benefits and measurable results that the City of Cupertino and proponent Friendship City can
expect as a result of the establishment of such a relationship.
7. RESOURCES: Please address monetary and in-kind resources that may be necessary to conduct
the activities of this relationship, how they are to be obtained, and from whom. If none, state “no
funding required”. Please note that the City of Cupertino does not currently provide funding for
Friendship Cities. Limit this section to one page and attach it to this application.
8. PROFILE: Please attach a brief profile of your city and Friendship City Committee including, but
not limited to: background, location, nature, size, and relevant programs. Limit the profile to no
more than two pages.
9. ADDITIONAL INFORMATION: Please add any additional information about this proposed
relationship, the proponent Friendship City, and/or the Friendship City Committee that you wish
to share. Limit additional information to no more than 2 pages.
129
130
131
132
133
Yilan Cupertino-Jiangmen Friendship City Committee Activity Report
CYFC past activities and future plan for Cupertino City review
For many years, Yilan is the home of "International Children's Folklore Festival" which is
certified by UNESCO.
(http://www.visiontimes.com/2017/07/16/an-intriguing-childrens-folklore-festival-certified-by-
unesco.html).
In 2010, a group of local Taiwanese leaders worked with YiLan officials and brought the first
Kids Fun Festival (KFF) to City of Cupertino in August2010. And after fostering several years of
collaboration and friendships, CYFC (Cupertino Yilan Friendship Cities) was established in
December 2016.
Past two years activities and future plan:
A. 2017-2018 activities:
1. December 2016: Sfter Magistrate Lin August visit, Mayor Barry Chang visited YiLan
to finalize Friendship Cities agreement with Magistrate Lin.
2. March 2017: CYFC delegation visited Yilan to invite YiLan Opera Group to 2017
KFF.
3. August 2017: A Taiwanese Opera performance group of 15 visited Cupertino City
and performed at August 12 KFF. https://enwww.e-
land.gov.tw/cp.aspx?n=17593A48C9FA6FCF&s=FE41AB4CD0D44E04
4. August 2017: CYFC has a booth at KFF to promote Yilan culture.
5. April 2018: CYFC group of 5 visited Yialn to discuss 2018 plan. Also visited Yilan
Opera House to learn the art form.
6. August 2018: A Root Group (https://www.facebook.com/ARoot2016) visited and
performed at 2018 KFF.
7. August 2018: CYFC had a tent at KFF to promote CYFC awareness to 10,000s of
event attendees.
8. December 2018: Annual meeting and news release of new President and Board
election.
B. List of delegation to Cupertino.
1. August 2016: YiLan Magistrate Mr. Lin with 8 staff visited Mayor Barry Chang to
establish friendship city agreement.
2. August 2017: Yilan Opera Group (group of 15) visited Mayor Savita Vaidhyanathan
and performed at KFF main stage and international stage.
3. August 2018: A Root Group (group of 7) visited Mayor Darcy Paul and performed at
KFF main stage and international stage. They also visited Madera City, Los Angeles
after KFF.
134
C. Future plan
2019 plan: The following is the major plan for 2019.
1. Feb 16, 2019: Operate a booth at Lunar Year Lantern Festival to recruit members.
2. March 26, 2019: Showcase of Yilan kumquat preservation technique at Quinlan
Center.
3. March 28 2019: Video conference with YiLan HS for exchange student logistics.
4. May to August 2019: Planning and hosting Yilan performance group for their US
trip.
5. Summer 2019: Plan for 5-8 exchange student between Yilan and Cupertino.
6. August KFF: Host a booth to promote Cupertino-Yilan relationship.
7. Other activities.
2020 plan: CYFC will review and form 2020 plan in Q4 2019.
Best regards,
Susan Lu
2019 CYFC President
135
March 2017: Visit Yilan Magistrate Wu (right 3) to invite opera group.
August 2018: Yilan Opera Group visited Cupertino
136
April 2018: CYFC YiLan Opera Museum visit
August Kid Fun Festival attendance
137
CUPERTINO FRIENDSHIP CITIES PROGRAM APPLICATION FOR DESIGNATION
To be completed in English by the requesting organization:
1.Name and Country of the proposed Friendship City and the Friendship City Committee:
________________________________________________________________________
2.Today’s date:__________________________
3.Name of person requesting relationship:______________________________________________
Title: _________________________________________________________________________________
Affiliation: ____________________________________________________________________________
Address:____________________
Email:_______________________________________________________
Phone: ______________________________________________________________
4. City of Cupertino Sponsor:__________________________________________________________
5. Friendship City Elected Official Sponsor: ____________________________________________________
6.RATIONALE: Please explain the rationale and focus of the requested Friendship Cities
Designation. Describe why a Friendship City relationship would be beneficial to the City of
Cupertino and your local community, organization, and city. Please outline the areas of mutual
strength and interest for each of the participants. Limit this section to four pages and attach it to
this application. Items to include:
x Names, titles, and affiliations of those who will be involved at the proponent Friendship City
and the Friendship City Committee. Be sure to include information for the proponent
Friendship City’s Mayor as they will have the primary signing authority of the Friendship City.
x Areas of mutual interest upon which the relationship will focus.
x Opportunities for new activities and potential outcomes.
x Benefits and measurable results that the City of Cupertino and proponent Friendship City can
expect as a result of the establishment of such a relationship.
7.RESOURCES: Please address monetary and in-kind resources that may be necessary to conduct
the activities of this relationship, how they are to be obtained, and from whom. If none, state “no
funding required”. Please note that the City of Cupertino does not currently provide funding for
Friendship Cities. Limit this section to one page and attach it to this application.
8.PROFILE: Please attach a brief profile of your city and Friendship City Committee including, but
not limited to: background, location, nature, size, and relevant programs. Limit the profile to no
more than two pages.
9.ADDITIONAL INFORMATION: Please add any additional information about this proposed
relationship, the proponent Friendship City, and/or the Friendship City Committee that you wish
to share. Limit additional information to no more than 2 pages.
Cupertino-Zhaoqing Friendship City Committee
November 16, 2016
Jerry Liu
President
Cupertino-Zhaoqing Friendship City Committee
Councilmember Gilbert Wong
Mayor CHEN Xudong
138
Cupertino-Zhaoqing Friendship City Application
Page 1 of 2
Cupertino-Zhaoqing Friendship City Committee
6. RATIONALE: Please explain the rationale and focus of the requested Friendship Cities Designation. Describe why
a Friendship City relationship would be beneficial to the City of Cupertino and your local community, organization,
and city. Please outline the areas of mutual strength and interest for each of the participants. Limit this section to four
pages and attach it to this application. Items to include:
• Names, titles, and affiliations of those who will be involved at the proponent Friendship City and the Friendship City
Committee. Be sure to include information for the proponent Friendship City’s Mayor as they will have the primary
signing authority of the Friendship City.
• Areas of mutual interest upon which the relationship will focus.
• Opportunities for new activities and potential outcomes.
• Benefits and measurable results that the City of Cupertino and proponent Friendship City can expect as a result of
the establishment of such a relationship.
The proponent of the friendship city program at Zhaoqing is Mayor CHEN Xudong of Zhaoqing.
The leadership of the Cupertino-Zhaoqing Friendship City Friendship Committee (The Committee) consists of:
President: Jerry Liu. Research Engineering Manager at HP Labs.
Vice President: Art Cohen. Owner of Bluelight Cinemas.
Treasurer: John Liu, Cupertino Resident.
Secretary: Jethro Chan, Cupertino Resident.
The Committee foresees three areas of mutual benefits from a friendship
city program:
Cultural Exchanges:The Committee will facilitate cultural exchange
between the residents of the two cities. The Zhaoqing area encompasses
the Xinghu Lake Scenic Area, consisting of the Seven Star Crags and
Dinghu Mountain scenic spots, and is the most famous tourist spot in the
Guangdong Province. Zhaoqing itself has a lot of history significance, Figure 1 Seven Star Crags overlooking
Zhaoqing
139
Cupertino-Zhaoqing Friendship City Application
Page 2 of 2
being one of the most important cities in southern China before the Qing dynasty.
Educational Exchanges:The Committee will connect students from Cupertino high schools and De Anza College
students to Zhaoqing students of similar age ranges so they can exchange information about their daily lives and
improve understanding of the two cultures. The Committee will also sponsor small groups of students from both cities
to visit the other city with the support of host families.
Business Exchanges:The Committee will provide businesses from the two
cities to identify areas of potential mutual collaboration.The Zhaoqing
government is interested in investing in high-tech industries and has been
encouraging industrial development including the formation of Guangdong
Zhaoqing High-tech Industrial Development Zone, with an area of 42
square miles that consists of two industrial parks, Sanrong Industrial Park
and Dawang Industrial Park. Dawang is facilitated as an export processing
and trade zone.
7. RESOURCES: Please address monetary and in-kind resources that may be necessary to conduct the activities of
this relationship, how they are to be obtained, and from whom. If none, state “no funding required”. Please note that
the City of Cupertino does not currently provide funding for Friendship Cities. Limit this section to one page and
attach it to this application.
No funding is currently required for the operation of the friendship city relationship. For future activities, the
Committee has a fund raising target of $50,000 through donations from the residents and the business communities
from both cities. No funding or resources will be needed from the City of Cupertino.
8. PROFILE: Please attach a brief profile of your city and Friendship City Committee including, but not limited to:
background, location, nature, size, and relevant programs. Limit the profile to no more than two pages.
Zhaoqing is a city of almost 4 million residents in the Guangdong province
of China. Zhaoqing is located about 70 miles northwest of Guangzhou, in the
west Pearl River Delta. It lies on the north shores of the Xi River, which flows
from west to east. Numerous rice paddies and aquaculture ponds are found
on the outskirts of the city. A plain area lies to the south and west of
Zhaoqing, with mountains to the east and north.
The primary industries including mining, agriculture, and tourism. Zhaoqing
has been designated as a national tourist destination in China, attracting of
hordes of travellers from across the globe each year. Zhaoqing is known
throughout China for its green hills and limestone crags.
Zhaoqing contains Zhaoqing University and is also home to a campus of Guangdong
University of Finance. There is also Zhaoqing Foreign Language College, a Canadian-
American School and numerous other schools including those specializing in foreign
language study.
Zhaoqing is one of the ancient cities in the history of China, first being named Gaoyao
county in the Han Dynasty, before being changed to Duanzhou, Sihui and Gaoyao. It
was finally renamed Zhaoqing in the Qing dynasty. Zhaoqing was one of the first
places in inland China to be visited by a foreigner, the Jesuit priest Matteo Ricci who
settled there in the sixteenth century.
Figure 2 Factory area within the Zhaoqing
High-Tech Industry Development Zone
Figure 3 Top-rated hotel in Zhaoqing, the
OYC Hotel
Figure 4 Zhaoqing University
140
Zhaoqing Cupertino-Jiangmen Friendship City Committee Activity Report
Thank you for giving us the opportunity to apply for the renewal of the Cupertino-Zhaoqing
Friendship City for 2019-2021. Don Sun, is a longtime resident and President of the Cupertino-
Zhaoqing Friendship City.
1. A brief summary of activities over the last two years
The Cupertino-Zhaoqing Friendship City Committee has numerous contacts with the
Mayor office of Zhaoqing, China. Our goal is to promote mutual friendship and mutual
understanding between our two cities. We have had limited activities the first two years
but we plan to be more active in the next two years.
2. A list of delegation visits to Cupertino
President Don Sun has taken a delegation group that included Cupertino Mayor Gilbert
Wong, Cupertino Chamber Board Member Vicky Tsai to Zhaoqing, Guangdong, China.
The Zhaoqing Mayor was planning to visit in 2016 to Cupertino but did not make it. The
Committee would like to host the Zhaoqing Mayor to visit Cupertino officials and
community members.
3. A brief summary of planned activities for the future if the renewal were to be
approved
The Cupertino-Zhaoqing Friendship City Committee would like to be more active in the
local community. We would like to volunteer at the next Cupertino Rotary Club Fall
Festival's International Fair to display Chinese culture. The committee would like to
organize a delegation and invite the Cupertino Mayor and City Councilmember to
Zhaoqing to visit this beautiful city in the heart of the Guangdong Pearl Delta. Lastly,
we want to work with the Fremont Union High School District to bring high school
students on an annual exchange program like Bhubaneswar.
The Cupertino-Zhaoqing Friendship City Committee humbly ask the City Council to renewal
our application.
Regards,
Gilbert Wong
141
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5096 Name:
Status:Type:Ordinances and Action Items Agenda Ready
File created:In control:3/4/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Consideration of resolution to change the order of business for Regular City Council
meetings to move "Reports by Council and Staff" ahead of "Oral Communications"
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Adopted Ordinance No. 11-2081
B - Adopted Resolution No. 11-176
C - Draft Resolution
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Consideration of resolution to change the order of business for Regular City Council
meetings to move "Reports by Council and Staff" ahead of "Oral Communications"
Rescind Resolution No. 11-176 and adopt Resolution No. 19-024 changing the order of
business for Regular City Council meetings to move "Reports by Council and Staff" ahead of
"Oral Communications"
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: March 19, 2019
Subject
Consideration of resolution to change the order of business for Regular City Council meetings to
move Reports by Council and Staff ahead of Oral Communications.
Recommended Action
Rescind Resolution No. 11-176 and adopt draft resolution to change the order of business for
Regular City Council meetings to move “Reports by Council and Staff” ahead of “Oral
Communications.”
Discussion
Ordinance No. 11-2081 amended Cupertino Municipal Code Section 2.08.090 regarding the order
of business for Regular City Council meetings (Attachment A) to note that, “The City Council of
the City shall establish the order of business by resolution.” On October 4, 2011, Council adopted
Resolution No. 11-176 to establish the order of business for Regular City Council meetings
(Attachment B).
The mayor has expressed interest in changing the order of business to move “Reports by Council
and Staff” ahead of “Oral Communications.” If Council wishes to make this change, then the
action would be to rescind Resolution No. 11-176 and adopt the draft resolution (Attachment C)
to change the order of business for Regular City Council meetings to move “Reports by Council
and Staff” ahead of “Oral Communications.”
Sustainability Impact
None
Fiscal Impact
None
_____________________________________
Prepared by: Grace Schmidt, City Clerk
Approved for Submission by: Timm Borden, Interim City Manager
Attachments:
A – Adopted Ordinance No. 11-2081
143
B – Adopted Resolution No. 11-176
C – Draft Resolution
144
ORDINANCE NO. 11-2081
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING CHAPTER 2.08 OF THE CUPERTINO MUNICIPAL CODE
REGARDING CITY COUNCIL RULES AND CONDUCT OF MEETINGS
THE CITY COUNCIL OF THE CITY OF CUPERTINO HEREBY ORDAINS that
Chapter 2.08 of the Cupertino Municipal Code is amended to read as follows:
2.08.080 Method of Presenting Matters to Council.
A. Every official, board, commission or other body, connected with the City
government, and every citizen, individual, corporation, committee or civic group,
having any reports, communications or other matters to be presented at a City
Council meeting, shall be referred to the City Clerk in writing before nine a.m. of
the sixth day (Sunday included) preceding the day of such meeting for it to be
given consideration as an item of agenda business.
B. The City Clerk shall prepare an agenda setting forth such matters and the nature
thereof under their appropriate headings, and setting forth all other matters to
come before such meeting under their appropriate headings. The City Clerk shall,
preceding such meetings, cause one copy thereof to be delivered to each member
of the City Council and shall make such other copies available for public review
as is consistent with State law.
2.080.090 Order of Business.
A. The City Council of the city shall establish the order of business by resolution.
B. The order of business to be taken up at an adjourned meeting shall be that as
deemed by the Mayor and the City Council to be proper.
C. The City Council may, in its discretion, establish time limitations for the
presentation or discussion of any item of business; and, may establish a time after
which no agenda item of business will be taken up in which case the motion for
adjournment will contain the date and time for the completion of agenda business.
D. Closed Sessions may be held as needed and scheduled by the City Attorney.
E. Council may change the order of business at any individual council meeting by
majority vote.
INTRODUCED at a regular meeting of the City Council of the City of Cupertino this 4th
day of October, 2011 and enacted at a regular meeting of the City Council of the City of
Cupertino this 18th day of October, 2011, by the following vote:
145
Ordinance No. 11-2081
2
Vote: Members of the City Council
AYES: Wong, Santoro, Chang, Mahoney, Wang
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
/s/Kimberly Smith /s/Gilbert Wong
Kimberly Smith, City Clerk Gilbert Wong, Mayor
146
RESOLUTION NO. 11-176
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ESTABLISHING THE ORDER OF BUSINESS FOR ANY REGULAR MEETING OF THE
CITY COUNCIL
WHEREAS, several times per year, Council is compelled to move items forward to
accommodate a large number of residents in attendance to speak on an agenda item or move oral
communication to the end of a meeting if a large number of unexpected speakers attend
regarding a community issue not on the agenda; and
WHEREAS, Ordinance adoption or second readings, is heard at the end of the agenda
which necessitates overtime and additional consultant fees while waiting for an item already
discussed and voted by the Council; and
WHEREAS, this recommendation will provide more flexibility based on each agenda
before the Council; enhance public input on popular agenda items by hearing them early; reduce
staff overtime and consultant time; extend courtesy and respect of applicants already scheduled
over citizens discussing items not on the agenda; and
WHEREAS, the City Council may change the order of business at any individual council
meeting by majority vote; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Cupertino
hereby establishes changing the order of business for any regular meeting of the City Council as
follows:
1. Pledge of allegiance;
2. Roll call;
3. Ceremonial matters and Presentations;
4. Postponements;
5. Oral communications;
6. Consent calendar;
7. Second reading of Ordinances;
8. Public hearings;
9. Ordinances and Action Items;
10. Reports by Council and Staff;
11. Adjournment.
AND APPROVES THAT the City Council may change the order of business at any
individual council meeting by majority vote.
147
Resolution No. 11-176
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this
4th day of October 2011 by the following vote:
Vote Members of the City Council
AYES: Wong, Santoro, Chang
NOES: None
ABSENT: Mahoney, Wang
ABSTAIN: None
ATTEST: APPROVED:
/s/Kimberly Smith /s/Gilbert Wong
Kimberly Smith, City Clerk Gilbert Wong
Mayor, City of Cupertino
148
RESOLUTION NO. 19-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 11-176 AND ESTABLISHING THE ORDER OF
BUSINESS FOR ANY REGULAR MEETING OF THE CITY COUNCIL
WHEREAS, Cupertino Municipal Code Section 2.08.090 states that the City
Council shall establish the order of business for any Regular City Council meeting by
resolution; and
WHEREAS, on October 4, 2011, the City Council adopted Resolution No. 11-176
to establish the order of business for any Regular City Council meeting; and
WHEREAS, Cupertino Municipal code Section 2.08.090 also states that the City
Council may change the order of business at any individual Council meeting by
majority vote; and
WHEREAS, the City Council wishes to amend the order of business for any
Regular City Council; and move, “Reports by Council and Staff” ahead of “Oral
Communications”; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of
Cupertino hereby rescinds Resolution No. 11-176 and stablishes the order of business
for any Regular meeting of the City Council as follows:
1. Pledge of allegiance;
2. Roll call;
3. Ceremonial matters and Presentations;
4. Postponements;
5. Reports by Council and Staff;
6. Oral communications;
7. Consent calendar;
8. Second reading of Ordinances;
9. Public hearings;
10. Ordinances and Action Items;
11. Adjournment
AND APPROVES THAT the City Council may change the order of business at any
individual council meeting by majority vote.
149
Resolution No. 19-
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of
Cupertino this 19th day of March, 2019 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
Grace Schmidt, City Clerk Steven Scharf, Mayor
City of Cupertino
150
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:119-5069 Name:
Status:Type:Ordinances and Action Items Agenda Ready
File created:In control:2/26/2019 City Council
On agenda:Final action:3/19/2019
Title:Subject: Consideration of the City Council summer meeting schedule and cancellation of meeting(s)
Sponsors:
Indexes:
Code sections:
Attachments:Staff Report
A - Council Draft Agenda Forecast July-August
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Consideration of the City Council summer meeting schedule and cancellation of
meeting(s)
Consider the City Council summer meeting schedule and cancel meeting(s) or provide direction
to staff
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: March 19, 2019
Subject
Consideration of the City Council summer meeting schedule and cancellation of
meeting(s).
Recommended Action
Consider the City Council summer meeting schedule and cancel meeting(s) or provide
direction to staff.
Discussion
The City Council routinely cancels one or two meetings during the summer to
accommodate Councilmembers’ vacation plans. Suggested date to cancel is July 16.
Sustainability Impact
None
Fiscal Impact
None
_____________________________________
Prepared by: Grace Schmidt, City Clerk
Approved for Submission by: Timm Borden, Interim City Manager
Attachments:
A – Council Agenda Forecast July-August
152
Upcoming Draft Agenda Items
CITY OF CUPERTINO
City Council
Tuesday, July 2, 2019
Consent CalendarConsent Calendar
Subject: Approve the June 18 City Council minutes19-5175
Reports by Council and Staff
Subject: Report on Committee assignments and general comments19-5163
Tuesday, July 16, 2019
Consent CalendarConsent Calendar
Subject: Approve the July 2 City Council minutes19-5176
Ordinances and Action Items
Subject: Certify Ballot Results for the Storm Drain Ballot Initiative19-4884
Reports by Council and Staff
Subject: Waste Characterization / Audit for Recology Agreement19-5065
Subject: Report on Committee assignments and general comments19-5164
Tuesday, August 6, 2019
Consent CalendarConsent Calendar
Subject: Award Blackberry Farm Pool Plastering Contract19-4925
Subject: Approve the July 16 City Council minutes19-5177
Ordinances and Action Items
Subject: Adopt Green Stormwater Infrastructure Plan (Cheri)19-5001
Subject: Hearing to approve assessment of fees on private parcels for
the annual weed abatement program
19-5111
Reports by Council and Staff
Subject: Review City Hall Design19-5128
Subject: Report on Committee assignments and general comments19-5165
Tuesday, August 20, 2019
Consent CalendarConsent Calendar
Subject: Approve the August 6 City Council minutes19-5178
Reports by Council and Staff
Subject: Report on Committee assignments and general comments19-5166
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153
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:118-4783 Name:
Status:Type:Reports by Council and Staff Agenda Ready
File created:In control:12/20/2018 City Council
On agenda:Final action:3/19/2019
Title:Subject: Report on Committee assignments and general comments
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
City Council3/19/2019 1
Subject: Report on Committee assignments and general comments
Report on Committee assignments and general comments
CITY OF CUPERTINO Printed on 3/13/2019Page 1 of 1
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