CC 3-19-19 Item #12 Order of Business Written CommunicationsFrom:
To:
Subject:
Date:
Attachments:
Item No. 12
Lauren Sapudar
Cyrah Caburian
FW : Moving Council/Staff reports ahead of Oral Communication
Tuesday, March 19, 2019 11:11 :42 AM
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Lauren Sapudar
Executive Assistant to City Manager and City Council
City Manager"s Office/City Clerk"s Office
LaurenS @cupertino.org
(408) 777-1312
CUPERTINO E)f)000@>0
--------------------------------
From: Jennifer Shearin <shearin.jen@gmail .com>
Sent: Monday, March 18, 2019 9:32 AM
To: Steven Scharf <SScharf@cupertino .org>
Subject: Moving Council/Staff reports ahead of Oral Communication
Dear Mayor Scharf,
CC 03-19-2019 Item No. 12
On the agenda for the upcoming City Council meeting on March 19. Agenda item 12 is "Consideration of resolution to
change the order of business for Regular City Council meetings to move "Reports by Council and Staff'' ahead of "Oral
Communications"."
I urge you not to approve this change. for two important reasons.
First. there are local residents that wish to speak at "Oral Communications" but must balance their responsibilities to their
family with this desire. Parents need to put their children to bed or check homework; other families need to make
preparations for the following day. "Oral Communications" is already after "Ceremonial Matters and Presentations" (which
have lasted in previous meetings an hour or more, as there is no fixed time limit for these presentations). To then move "Oral
Communications" even later means these residents may not be able to speak or must disregard their family"s needs to come
speak . Our city government should be understanding of the needs of its citizens, and adding an unnecessary additional
encumbrance should be avoided.
Secondly, the purpose of "Oral Communications" is to allow our City Government to meet the requirements of the Brown Act,
specifically, "to promote transparency and public participation in local government." Moving the agenda item during which
residents are allowed to speak to a later-possibly much later-and uncertain time places an increased and possibly undue
burden on our residents . It is important that we allow residents the ability to participate fully in our local government.
Instead of this motion I would urge you to consider moving "Oral Communications" to be the first agenda item. before
"Ceremonial Matters and Presentations" "Reports by Council and Staff" and/or "Ceremonial Matters and Presentations"
could follow that This would balance the needs of the citizens of Cupertino to be fully participatory in our city government
and the potential need for the City Council to have Staff and Council Reports earlier in the evening.
Thank you for considering this viewpoint and for the hard work you do on behalf of all residents of Cupertino . I hope you are
enjoyed the wonderful weather this weekend in Cupertino as much as I did!
Best Wishes,
Jennifer
(Writing as a resident , 19511 Howa rd Ct, Cupertino , CA)
Total Control Panel
To: ssc harf@cup ertino org
From: shea rjn jen @gmail com
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From:
To:
Subject:
Date:
Attachments:
Item No . 12
Lauren sapudar
Cyrah Caburian
FW : Agenda item # 12, Changing Order of Council Meetings
Tuesday, March 19, 2019 11:11:22 AM
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Lau re n Sapudar
Executive Assistant to City Manager and City Council
City Manager"s Office/City Clerk"s Office
LaurenS @cupertino.org
(408) 777-1312
CUPERTINO 9f)000@>0
From: Jennifer Shearin <shearin .jen@gmail.com >
Sent: Monday, March 18 , 2019 9:34 AM
To: Liang Chao <LiangChao@cupertino .org>
Subject: Agenda item #12, Changing Order of Council Meetings
Dear Vice Mayor Chao ,
On the agenda for the upcoming City Council meeting on March 19 , Agenda item 12 is "Consideration of resolution to
change the order of business for Regular City Council meetings to move "Reports by Council and Staff" ahead of "Oral
Communications "."
I urge you not to approve this change, for two important reasons.
First, there are local residents that wish to speak at "Oral Communications" but must balance their responsibilities to their
family with this desire . Parents need to put their children to bed or check homework ; other families need to make
preparations for the following day. "Oral Communications" is already after "Ceremonial Matters and Presentations" (which
have lasted in previous meetings an hour or more . as there is no fixed time limit for these presentations). To then move "Oral
Communications" even later means these residents may not be able to speak or must disregard their family"s needs to come
speak . Our city government should be understanding of the needs of its citizens , and adding an unnecessary additional
encumbrance should be avoided .
Secondly. the purpose of "Oral Communications" is to allow our City Government to meet the requirements of the Brown Act.
specifically. "to promote transparency and public participation in local government." Moving the agenda item during which
residents are allowed to speak to a later-possibly much later-and uncertain time places an increased and possibly undue
burden on our residents . It is important that we allow residents the ability to participate fully in our local government.
Instead of this motion I would urge you to consider moving "Oral Communications" to be the first agenda item before
"Ceremonial Matters and Presentations " "Reports by Council and Staff" and/or "Ceremonial Matters and Presentations "
could follow that. This would balance the needs of the citizens of Cupertino to be fully participatory in our city government
and the potential need for the City Council to have Staff and Council Reports earlier in the evening.
Thank you for considering this viewpoint and for the hard work you do on behalf of all residents of Cupertino. I hope you
enjoyed the weather this weekend as much as I did!
Best Wishes ,
Jennifer Shearin
(Writing as a resident, 19511 Howard Ct , Cupertino, CA)
From:
To:
Subject:
Date:
Attachments:
Item No . 12
Lauren Sapudar
Cyrah Cabur ian
FW: Agenda item #12, Changing the order of the Council meetings
Tuesday, March 19, 2019 11:11:07 AM
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Lauren Sapudar
Executive Assistant to City Manager and City Council
City Manager's Office/City Clerk's Office
LaurenS@cupertino.org
(408) 777-1312
CUPERTINO ~f)000®0
-------------------------------------
From: Jennifer Shearin <shearin.jen@gmail_com>
Sent: Monday, March 18, 2019 9:36 AM
To: Rod Sinks <RSinks@cupertino.org>
Subject: Agenda item #12, Changing the order of the Council meetings
Tota l Contro l Panel
To: rsinks@cupertino org
From: sheario jen@gmai l com
Message Score: I
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From:
To:
Subject:
Date:
Attachments:
Item No. 12
Lauren Sapudar
Cyrah Cabur iao
FW : Agenda item #12, Changing the order of the City Council meetings
Tuesday, March 19, 2019 11: 10:50 AM
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image016 ona
Lauren Sapudar
Executive Ass istant to City Manager and City Council
City Manager's Office/City Clerk"s Office
LaurenS @cupertino.org
(408) 777-1312
CUPERTINO E)C)000@4D
From: Jennifer She arin <shear in .jen@gmail .com>
Sent: Monday, March 18, 2019 9:37 AM
To: Darcy Paul <DPau l@ cupert ino.org>
Subject: Agenda item #12, Changing the order of the City Counci l meetings
Dear Darcy .
On the agenda for the upcoming City Council meeting on March 19. Agenda item 12 is "Co nsideration of resolution to
change the order of business for Regular City Council meetings to move "Reports by Council and Staff'' ahead of "Oral
Communications"."
I urge you not to approve this change, for two important reasons .
First, there are local residents that wish to speak at "Oral Communications" but must balance their responsibilities to their
family with this desire. Parents need to put their children to bed or check homework; other families need to make
preparations for the following day. "Oral Communications" is already after "Ceremonial Matters and Presentations" (which
have lasted in pr_evious meetings an hour or more . as there is no fixed time limit for these presentations). To then move "Oral
Communications" even later means these residents may not be able to speak or must disregard their family's needs to co me
speak. Our city government should be understanding of the need s of its citizens. and adding an unnecessary additional
encumbrance should be avoided .
Secondly. the purpose of "Oral Communications" is to allow our City Government to meet the requirements of the Brown Act,
specifically. "to promote transparency and public participation in local government." Moving the agenda item during which
residents are allowed to speak to a later-possibly much later-and uncertain time places an increased and possibly undue
burden on our residents. It is important that we allow residents the ability to participate fully in our local government.
Instead of this motion I would urge you to consider moving "Ora l Communications" to be the first agenda item before
"Ceremonial Matters and Presentations " "Reports by Council and Staff' and/or "Ce remonial Matters and Presentations "
could follow that This would balance the needs of the citizens of Cupertino to be fully participatory in our city government
and the potential need for the City Council to have Staff and Council Reports earlier in the evening.
Thank you for considering this viewpoint and for the hard work yo u do on behalf of all residents of Cupertino. I hope you
enjoyed the weather this weekend as much as I did!
Best Wishes ,
Jennifer
(Writing as a resident , 19511 Howard Ct , Cupertino, CA)
T otal C ontrol Panel
To: dp aul@c up ert ino org
From: shea rin jen@g mail co m
Message Score: I
My Spam Blocking Level : High
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High (60): Pa ss
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From:
To:
Subject:
Date:
Attachments:
Item No. 12
Lauren Sapudar
Cyrah Cabur ian
FW: Agenda item # 12, Changing the order of the City Council meetings
Tu esday, March 19, 2019 11: 10:35 AM
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Lauren Sapudar
Executive Assistant to City Manager and City Council
City Manager"s Office/City Clerk"s Office
LaurenS @cupertino.org
(408) 777-1312
CUPERTINO 9C)000®0
From: Jennifer Shearin <shearin.jen@gmail.com>
Sent: Monday, March 18, 2019 9:39 AM
To: Jon Robert Willey <JWilley@cupertino .org>
Subject: Agenda item #12, Changing the order of the City Council meetings
Dear Councilmember Willey.
On the agenda for the upcoming City Council meeting on March 19, Agenda item 12 is "Consideration of resolution to
change the order of business for Regular City Council meetings to move "Reports by Council and Staff" ahead of "Oral
Communications"."
I urge you not to approve this change, for two important reasons .
First, there are local residents that wish to speak at "Oral Communications" but must balance their responsibilities to their
family with this desire . Parents need to put their children to bed or check homework ; other families need to make
preparations for the following day. "Oral Communications" is already after "Ceremonial Matters and Presentations" (which
have lasted in previous meetings an hour or more , as there is no fi xed time limit for these presentations). To then move "Oral
Communications" even later means these residents may not be able to speak or must disregard their family"s needs to come
speak . Our city government should be understanding of the needs of its citizens, and adding an unnecessary additional
encumbrance should be avoided .
Secondly . the purpose of "Oral Communications" is to allow our City Government to meet the requirements of the Brown Act,
specifically. "to promote transparency and public participation in local government." Moving the agenda item during which
residents are allowed to speak to a later-possibly much later-and uncertain time places an increased and possibly undue
burden on our residents . It is important that we allow residents the ability to participate fully in our local government.
Instead of this motion I would urge you to consider moving "Oral Communications" to be the first agenda item before
"Ceremonial Matters and Presentations" "Reports by Council and Staff" and/or "Ceremonial Matters and Presentations"
could follow that This would balance the needs of the citizens of Cupertino to be fully participatory in our city government
and the potential need for the City Council to have Staff and Council Reports earlier in the evening .
Thank you for considering this viewpoint and for the hard work you do on behalf of all residents of Cupertino . I hope you
enjoyed the weather this weekend as much as I did !
Best Wishes,
Jennifer Shearin
(Writing as a resident, 19511 Howard Ct, Cupertino, CA)
T otal C ontrol Panel
To: jwj l ley@c upertino org
From : shea rin jen@g mail co m
Message Score: I
My Spam Blocking Level: High
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This message was delivered because the content filter score did not exceed your filter level.
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From:
To:
Subject:
Date:
Attachments:
Item No . 12
Laure n Sapudar
Cyrah Caburian
FW: Reso lution to move Oral Communications to later in the eveni ng
Tuesday, March 19 , 2019 11:09:01 AM
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Lauren Sapudar
Executive Assistant to City Manager and City Council
City Manager"s Office/City Clerk's Office
LaurenS @cupertino.org
(408) 777-13 12
CUPERTINO 8()000@>0
From: Seema Lind skog <seema3366@gma il.com>
Sent: Monday, March 18, 20 19 12 :11 PM
To: City Cou nci l <CityCounci l@ cupertino.org>
Subject: Resolution to move Oral Communications to later in the evening
Dear City Council Members,
I'd like to encourage you to vote no on the resolution to change the order of business in City
Council meetings to move Oral Communications after Reports by Council and Staff.
Having Oral Communications at a earlier and predictable time at the start of the meeting
makes it easier for all residents to attend and paiticipate, in-espective of their family situation
or age. That seems to be the best way to trnly level the playing field. It will create a burden for
most residents to have to potentially wait hours until an unpredictable time to speak for 3 min.
This will effectively silence the majority of parents and kids who would otherwise speak to the
CC about topics on which they wish their voice to be heard, as well as residents with evening
conunitments, seniors, and more . It is in effect, an infringement on their right to participation
in the govermnent of our city, per the Brown Act.
Sending an email doesn't have the impact that speaking live does . Emails are much easier to
ignore or just mark as read and they lack the immediacy and emotion of a real person speaking
to you while looking you in the eye.
I urge you to please vote no on this resolution.
Thanks,
Seema Lindskog
Cupe11ino Resident
"You must be the change you want to see in the world ." -Mahatma Gandhi
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To: citycoun cil @cup ertino org
From: seema3366 @gmai l com
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From:
To:
Subject:
Date:
Item No. 12
Lauren Sapudar
Lauren Sapudar
Cyrah Cabur ian
FW: Agenda item 12 -Moving Staff and Council Reports in front of all community input
Tuesday, March 19, 2019 11:08:00 AM
Executive Assistant to City Manager and City Council
City Manager's Office/City C lerk's Office
J_,aurenS@cupertino.org
(408) 777-1312
-----Ori ginal Message-----
From: Peggy Griffin <griffin@ compuserve.com>
Sent: Monday, March 18, 2019 10:50 PM
To: Liang Chao <LiangChao@ cupertino.org>
Subject: Agenda item 12 -Moving Staff and Cow1cil Reports in front of all comrnw1ity input
Hi Vice Mayor Chao,
Tomorrow's item #12 on the CC agenda is to consider changing the order of the CC and staff reports be moved
ahead of Oral Co1rununications . Why?
I thought having it after the agenda items allowed the members to speak regarding them or request items be added to
future agendas based on community input. Moving it ahead of a ll co1rununity input prevents that from happening,
or am I missing something?
I was not pleased with the Staff Report because it did not exp lain the reason for this action. The WHY to actions
shou ld be documented.
What are the reasons for doing this ?
Thank you for your time,
Peggy Griffin