CC 3-19-19 Study Session Item #1 Amended Proposed FY 2019-20 City Work ProgramProject Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Wireless Master Plan Update the City's wireless
policies and goals to ensure a
comprehensive build out of
facilities.
- The City will initiate a Request for
Proposals in Winter 2018.
- City in negotiations with vendor for
development of RFP.
Request proposals from
interested consultants.
1) Contract Negotiations with
RFP Developer,
2) Draft RFP
3) Publish RFP
4) Review Response
5) Contract Negotiation and
Award
6) Master Plan Development
1) Spring 2019
2) Summer 2019
3) Fall 2019
4) Fall 2019
5) Winter 2020
6) Spring 2020
In Progress Master Plan Development Spring 2020 $100,000 N/A 120 Bill Mitchell Innovation & Technology
Municipal Water System Ensure lessee (San Jose Water
Co.) is maintaining and
operating system to industry
standard.
-SJWC investment in system has
increased.
-Negotiations ongoing to define capital
investments through 2022.
Continue negotiations.Fall 2014- Summer 2019 In Progress Amend current lease agreement to quantify
needed system improvements prior to lease
expiration in November 2022.
June 2019 No BA Requested No BA Requested 100 Roger Lee Public Works
Wireless Upgrade - Public
Space
Build wireless "hot spots" at
various public locations w/in
Cupertino
-Determining best location and
associated solution(s).
-Primary sites defined and deemed
siesmically sound.
-Equipment procurred and configured.
1) Seismic modeling of selected
"hot-spot" locations.
2) Budget allocation for
FY18/FY19
3) Install Access Points to primary
locations
Summer 2019 In Progress Hot Spots Operational Summer 2019 $52,000 $39,450 96 Bill Mitchell Innovation & Technology
5G Smart City Public
Private Partnership
Agreement with Verizon
Provide 5G technology roll-out
with Small Cell Antennas to
allow faster connections and
lower latency to support the
Internet of Things.
Initial Meetings with Verizon.Recieve draft agreement from
Verizon.
Summer 2019 In Progress Establish Win-Win agreement with Verizon.Summer 2019 N/A N/A 100 Bill Mitchell Innovation & Technology
Public Safety Surveillance
Support
*Priority Setting Item*
Recommend best practices for
residential and business use of
surveillance cameras for safety
and anti-crime practices.
Review City's surveillance
cameras.
-Discussions with Captain Urena to
partner with the City on this project.
-Budgetary quote for Phase I cameras.
1) Research residential and
business surveillance camera
best practices as well as anti-
crime best practices.
2) Provide public engagement
regarding the above best
practices.
3) Review City's surveillance
cameras and provide
recommended updates.
4) Replace current antiquated
CCTV equipment.
1) Fall 2019
2) Winter 2019
3) Spring 2020
4) Spring 2020
Proposed 1) Resources for survellance and anti-crime best
practices developed for the public.
2) Engagement with resources available to the
general public as well as specific
outreach through Neighborhood Watch groups
and Public Safety Commission.
3) Evaluation and recommendation regarding
City's surveillance camera system.
Spring 2020 $50,000 N/A 300 Katy Nomura*
Bill Mitchell
*This item is being
added assuming higher
level vacancies can be
filled
City Manager's
Office/Innovation &
Technology
Smart City Proposed FY 2019-20 Work Program
1
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Incentives to build
Accessory Dwelling Units
(ADUs)
Provide incentives to build
ADUs (which provide
affordable housing
opportunities) by reviewing
ordinance and reducing fees.
-The Council asked staff to add this item
to the work program in late 2017.
-Proposed code amendments are in
draft form.
-Awaiting the result of recently
introduced State bills regarding
incentiving ADU production.
Project began in Fall 2018 and is
expected to be completed by
late 2019.
Winter 2019 In Progress Established incentives to build ADUs.Winter 2019 N/A N/A 80 Gian Martire
Piu Ghosh
Community Development
Update the Municipal
Code to Provide Parking
Incentives for Electric
Vehicles and Encourage
Outdoor Seating in
Restaurants
Provide incentives for green
infrastructure and enhance
pedestrian-oriented character
of developments.
Proposed in 2018 WP by Planning
Commission and authorized by CC.
Evaluate best practices and
ordinance for amendments.
On Hold 1) Provide parking Incentives for Electric Vehicles
to encourage greener modes of transport.
2) Streamline and encourage outdoor seating in
restaurants by amending municipal code and
parking ordinance.
On Hold $25,000 N/A 200 Piu Ghosh Community Development
Lawn Buster Drought
Tolerant Planting Pilot
Develop a program that allows
residents to easily elect water-
wise turf conversion, including
pre-set landscape plans, pre-
approved contractors, and
fixed prices.
-Research has begun to evaluate best
options for a city-wide pilot.
-Data collected, researched similar
programs.
-Meetings with SCVWD and City of San
Jose Staff who have run similar
programs.
1) Write/release RFQ to identify
suitable partners, program
design and firms
2) Determine if program is
feasible
3) Move forward with
contracting with firm to offer a
pilot program to residents
4) Start Pilot
1) Spring 2019
2) Spring 2019
3) Summer 2019
4) Summer/Fall 2019
In Progress Receive at 2-3 responses to RFQ, and be able to
launch a pilot Summer/Fall 2019.
June 2020 $120,000 N/A 60 Misty Mersich City Manager's Office
Healthy Cities Initiative:
Revise Tobacco Policies
Revise smoking (including
vaping) policies and
regulations to meet HCI
standards.
-Applied for grant funding from Santa
Clara County to explore options to
decrease availability of tobacco
products and limit youth exposure to
flavored tobacco products.
-$56,000 in grant funding and in-kind
consultant support was awarded to
Cupertino.
1) Consultant will support staff in
researching strategies to
decrease the availability of
tobacco products and restrict
sales of flavored tobacco
products.
2) Consultant will support staff in
developing a stakeholder
outreach plan.
3) Council Study Session to
present strategies and
stakeholder outreach plan.
4) Conduct stakeholder
outreach.
5) Draft recommendations for
Council consideration.
6) Pending Council direction,
draft implementation plan and
implement policy and regulation
changes.
1) Spring 2019
2) Spring 2019
3) Summer 2019
4) Fall 2019
5) Fall 2019 - Spring
2020
6) Summer 2020- Winter
2020
In Progress 1) Outreach to all relevant stakeholders
identified in stakeholder outreach plan.
2) Policy and regulation in place to explore
options to decrease availability of tobacco
products and limit youth exposure to flavored
tobacco products.
December
2020
$30,000
Offset by grant funding.
N/A 500 Katy Nomura City Manager's Office
Healthy Cities Initiative:
Develop Access to Water
Policies for City Facilities
and Parks
Develop water access policies
and regulations to meet HCI
standards.
- Drinking fountain/bottle filling station
(hydration station) installed at City Hall
and Jollyman Park.
1) Research other access to
water policies and best
practices.
2) Draft policy and action plan
for implementation.
1) Fall 2019
2) Spring 2020
Scheduled 1) Develop a plan to implement increased
access to water at City facilities and parks
Spring 2020 N/A N/A 300 Katy Nomura City Manager's Office
Community Livability Proposed FY 2019-20 Work Program
2
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Shuttle Bus Service Study Study the feasibility of a
community shuttle that
connects local destinations
and to Caltrain. Also look at
possible schools connections.
-Online shuttle survey was conducted
of 805 individuals in Summer 2018.
-Since then, staff has met with several
potential vendors, and identified the
best potential options for Cupertino.
Staff will bring forward a report
to Council in Spring 2019 with
information on survey results,
along with a funding request
with a range of $1.5M to $3M for
an 18-month pilot program with
a range in service options.
Council consideration
Spring 2019
In Progress Study the feasiblity of a community-wide shuttle
to connect destinations within Cupertino and
nearby areas, such as Sunnyvale Caltrain, Kaiser
Santa Clara, among others.
Spring 2019 N/A N/A 520 Chris Corrao Public Works
Shuttle Bus Pilot Program
Implementation
Community shuttle bus 18-
month pilot program.
Proposed work plan item.Council consideration in Spring
2019.
If approved, Summer
2019 launch
Proposed Reduce traffic congestion by providing a
community ride-share shuttle.
December
2020
$1.5-$3M N/A 832 Chris Corrao Public Works
Penalties for Violation of
Conditions of Approval
and code enforcement
best practices
Consider increasing maximum
penalty of $100K for violations
of conditions of approval.
-Requested by Councilmember.
-Draft amendments being prepared
and presented at City Council Study
Session
Issue will be reviewed with
related municipal code
updates.
Fall 2019 In Progress Increase maximum amount of administrative
penalty that can be assessed by the City Council
to a violator of the Municpal Code, separate
from the amount of administrative fine that can
be assessed by a Code Enforcement Officer.
Fall 2019 N/A N/A 240 Phillip Willkomm
Piu Ghosh
Community Development
Short-Term Rentals (STRs)Develop a regulatory program
to regulate and collect TOT
from STRs
-Council study session on Feb. 6, 2018
-June 19, 2018 Council approved
Voluntary Collection Agreement with
Airbnb
-July 24, 2018 Planning Commission
study session
-August 2018 Online community survey
-October 4, 2018 Community workshop
on STRs
-November 27, 2018 Draft regulation
presented to Planning Commission
1) Study session for Council on
STR regulations
2) Draft regulations with Council
direction
3) Bring drafted regulations for
Council approval
1) April 2019
2) Summer 2019
3) Fall 2019
In Progress 1) Regulations for Short-Term Rentals.
2) Increased TOT collection.
Fall 2019 $17,000 $8,500 500 Katy Nomura
Ben Fu
Piu Ghosh
Erick Serrano
City Manager's
Office/Community
Development
Regnart Road – analysis of
maintenance
responsibilities
Determine maintenance
responsibilities and inform
responsibile parties of required
maintenance activities,
including tree upkeep/removal
requirements.
Drainage evaluation complete.1) Research and determine
adjacent property owner and
City maintenance
responsibilities;
2) Conduct public outreach and
collect owner input;
3) Educate owners regarding
responsibilities;
4) Complete City work.
1) Summer 2019
2) Spring 2020
3) Spring 2020
4)TBD
In Progress Inform property owners of responsibilities
including maintenance and removal of trees as
appropriate.
June 2020 $200,000 $16,335 240 Chad Mosley
Roger Lee
Public Works
Lawrence Mitty Acquire a parcel at Lawrence
Expwy and Mitty Ave for trail
expansion and park
development.
City has worked with SJWC and County
to secure a three-way transaction but
was not able to reach agreement with
SJWC.
1) County to restart negotiations
with SJWC over Doyle Property.
2) City to negotiate with County
over MItty Property.
3) Execute purchase agreement
1) January 2019
2) June 2019
3) October 2019
In Progress Acquire a parcel for park purposes in Rancho
Rinconada neighborhood.
October 2019 $3,500,000 $43,893 300 Chad Mosley
Timm Borden
Jeff Milkes
Public Works/ CMO/
Recreation & Community
Services
3
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Community Garden
Improvements
Renovate the community
gardens at McClellan Ranch,
and implement a new process
and procedures for a more
effective, community-driven
gardens program.
-Multiple stakeholder meetings were
held to develop better procedures and
appropriate enforcement policies.
-The new rules and enforcement
process will be implemented as garden
plots are assigned.
-A capital project was approved in 2018
designed and bid. Bids exceeded the
budget and were rejected.
-This project was defunded on 10/16/18.
1) Evaluate fees to consider in
the 2019/20 budget with respect
to potential cost recovery.
2) Propose revised project in
2019/20 CIP budget.
3) Advertise and construct the
project.
1) June 2019
2) July 2019
3) TBD
In Progress Build an efficient and highly functioning
Centralized Community Garden at McClellan
Ranch that implements appropriate gardening
rules and manages waiting lists in an efficient
manner. The gardens will be built to reduce
issues with rodents.
Summer 2020 $1,400,000 $360 100 Kim Calame
Michael Zimmermann
Recreation & Community
Services/Public Works
Citywide Parks and
Recreation System Master
Plan
Create a 20+ year community-
driven plan to meet future
parks, open space and
recreation needs through
establishing goals and priorities
and enhancing or expanding
facilities and programs.
Completion of the System
Master Plan will trigger
preparation of the
Department's three year
Strategic Plan.
-The draft Master Plan was issued for
public comment in January 2019
-Presented to City Council on February
2019
-Respond to input from the
public, Commissions and City
Council
-Prepare environmental
clearance documents for public
review and a final draft master
plan for review.
-Finalize for adoption by the City
Council.
March-July 2019 In Progress Complete and adopt a long term Parks &
Recreation system master plan.
July 2019 $600,000 $514,000 150 Gail Seeds Recreation & Community
Services/Public Works
Solid Waste
Characterization Studies
and Waste Audits
1) Complete tonnage audit
and waste characterization
studies of pertinent streams of
City facilities, residential
curbside, and commercial
waste as outlined in the
Climate Action Plan; and
2) Analyze effectiveness of
neighboring agency programs
and emerging technology as it
might apply in Cupertino in
diverting recyclable content
from landfill in preparation for
negotiating the new garbage
franchise agreement.
-Collected contract and waste
characterization information from
neighboring agencies.
-Began review of potential auditors and
consultants.
-Solid Waste Characterization study is
complete for residential curbside.
-Currently preparing for
characterization of City facility and
commercial waste streams.
Execute consultant agreements
for waste tonnage audits and
City facility and comercial waste
characterizations and begin
work.
1) Waste tonnage audits
2) Waste characterizations of
City and commercial waste
streams
1) Fall 2019
2) Fall 2019
In progress Meet Climate Action Plan reporting goals
regarding waste diversion and prepare for
negotiating the new garbage franchise
agreement.
December
2019
$150,000 $44,975 38 Cheri Donnelly/
Roger Lee
Public Works
Heart of the City Plan Amend the Heart of the City
Specific Plan:
(1) for clarifications to the
minimum street side setback
requirements, and
(2) to review street tree
requirements to allow larger
trees, increase diversity of tree
type and encourage drought-
tolerant and native tree types.
To be revised during the next Heart of
the City Specific Plan update
On Hold On Hold On Hold On Hold On Hold TBD N/A On Hold Erick Serrano Community Development
4
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Library Community Room
Addition
Create additional
programming space.
-Preferred alternative was adopted by
City Council in 2015.
-Funding was pledged by Irvine
Company in development agreement
for Hamptons development pending
issuance of building permits.
-Irvine Company has stated project is
currently on hold.
-Proceeding with FY 19/20 design
funding request in CIP.
Initiate architectural design Awaiting Council
Direction
On Hold Meet programmatic need of the library.June 2021 Depenedant on
approved plan
N/A 2000 Roger Lee Public Works
All Inclusive Playground Study, fund raise and design an
All-Inclusive Playground in a
neighborhood park
-Council approved a grant application
in October 2018 to Santa Clara County.
-Staff completed a feasibility study as
part of the 2018/19 CIP budget.
-In December 2018 the County
approved awarding $1.43M towards an
inclusive play area at Jollyman Park.
Staff will bring a funding
agreement and further evaluate
costs, need, and value to the
community information to
Council to support Council
decisionmaking regarding this
significant investment.
Spring 2019
Construction complete
Nov 2021
In Progress To build a fully functioning playground providing
all community members a playground that is all-
inclusive - that includes all elements that can be
used regardless of physical or mental limitations.
December
2021
$5,000,000 35000 80 Gail Seeds Public Works
Recreation and
Community Services
Strategic Plan
Complete a three year
strategic plan that serves to
align the department with a
common vision and values. The
plan will be measurable, with
specific goals, objectives and
actions. Goals will revolve
around action items in the
Master
Plan, department culture and
tools for successful
implementation.
Staff have contracted with a consultant
to assist with the process.
Identify strategic themes,
objectives, measures,
performance indicators and
initiatives.
Through February 2020 In Progress Create a plan that guides the department in
implementing theme based goals and actions.
Plan should be:
(1) Collaborative with staff
(2) reflect community and council priorities
(3) alligned with operating budgets
February 2020 $15,000 $2,500 500 Jeff Milkes
Christine Hanel
Gail Seeds
Recreation and
Community Services
Performing Art Center
Market and Operations
Feasibility Study
Conduct a feasibility study for
City Council consideration on
whether to have the Vallco
developer construct a warm
shell building as part of their
Master Site Development
Permit.
The budget amendment to allow staff
to move forward with an RFP to hire a
consultant was approved at the
10/16/18 Council Meeting.
1) Issue an RFP.
2) Select Consultant.
3) 50% Study Session.
4) Complete Study
Awaiting Council
Direction
On Hold Complete Performing Arts Center Market and
Feasibility Study
TBD $120,000 N/A 280 Chad Mosley Public Works
5
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Regional Transformative
Transit Projects Initiatives
*Priority Setting Item*
Work to advance the following
projects as submitted to the
MTC as Transformative
Transportation Projects:
1. Stevens Creek Corridor High
Capacity Transit
2. Automated Fixed Guideway
to Mountain View
3. Cupertino Station at I-
280/Wolfe Road
4. Highway 85 Transit Guideway
5. Silicon Valley High Capacity
Transit Loop
6. Transit Update & Funding
Strategies
MTC has identified top 100 submittals
and three Cupertino options are
included for further study.
-Continue to pursue local
transportation funding
opportunities with Apple, Inc.,
Measure B funds, and other
funding sources to advance
local projects identified in the
2016 Bicycle Transportation Plan
and 2018 Pedestrian Plan.
-Work with neighboring cities,
agencies, and organizations in
the reagion to advance
regional transit projects that
connect Cupertino to the
growing regional transportation
network.
-Study a Stevens Creek Corridor
High Capacity Transit project, an
automated fixed-guideway to
Mountain View, an SR85 Corridor
Project and Silicon Valley High
Capacity Transit Loop among
other ideas to address regional
mobility and congestion
management.
Long term projects that
will be considered for
inclusion in Plan Bay
Area 2050, led by MTC.
In Progress To include projects serving Cupertino in 2050
Plan Bay Area plan
Ongoing N/A N/A 2250 Roger Lee
Chris Corrao
Public Works
Use of Athletic Fields in
Parks
*Priority Setting Item*
Assess current Athletic Field Use
policy, scheduling process and
fee schedule.
Review field use policy,
including Sunday reservation
feasibility, scheduling, and
program cost recovery.
Review use of fields for use as
dog off leash areas.
Community request, proposed to the
Parks & Recreation Commission in 2018.
1) Create a committee
comprised of Recrecation and
Community Services staff,
commission members, and
council members. Define the
scope of work, timeline, etc. and
proceed with the project.
2) Request, recruit, and hire a
consultant to manage the
project.
3) Conduct a robust public
involvement process.
1) September 2019
2) November 2019
3) January 2020
Proposed Potentially update current policy to address use
of fields (Sunday use, permitting process and off
leash dog compatability), fees and scheduling
process.
June 2020 $30,000 N/A 2000 Jenny Koverman
Karen Levy
Recreation & Community
Services
Teen Engagement
*Priority Setting Item*
Engage more youth and teens
in the community through
recreation programming with
the goal of empowering youth
and improving mental health.
The vision of the Youth and Teen
Services team is to empower the City's
future citizens and leaders to lead
positive opportunity-filled lives.
Programming within this area will create
an enriching and stress-free
environment through recreational
programs and services that foster
physical, mental, and social
development.
-The Youth Activity Board (YAB), a teen
leadership committee formed by
recreation staff, was formed in October
2018 and selected in December 2018.
-The newly formed YAB members will
develop teen events and activities that
will help teens socialize and experience
fun.
-A formal budget prosal will be
requested in the budget process.
1) Utilizing the Youth Activity
Board and the Teen Commission
to create programs to get teens
engaged.
2) Partner with FUHSD, CUSD, and
Library to offer future teen
programming.
FY 2019-20 In Progress Build youth and teen programming which
includes events.
Ongoing $13,000 $200.00 500 Danny Mestizo
Kim Calame
Recreation & Community
Services
6
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Review General Plan (GP)
*Priority Setting Item*
Evaluate the General Plan per
industry standards for areas
where objective standards and
zoning/design guidelines can
be provided and/or revised.
Contract a consultant to
evaluate existing General Plan
and recommend areas to
provide standards.
Summer/Fall 2019 Proposed Amend General Plan to have better defined
objective standards.
Spring 2021 $1,000,000 based on
limited scope of
reviewing objective
standards and minimal
GP and zoning code
clean-ups
N/A 2000 Ben Fu
Piu Ghosh
Community Development
Housing Strategies
*Priority Setting Item*
Explore the development of
strategies that provides a
variety of products across the
affordability levels.
-Priority system implemented in BMR
program for school district employee
housing
-Staff conducted a City Council Study
Session on BMR Housing on May 1, 2018.
-BMR Linkage Fee Study (see Financial
Sustainability) is underway as part of FY
2018-19 work program.
(1) Housing Commission Study
Session
(2) Planning Commission Study
Session
(3) Bring item to City Council
Summer 2019 In Progress Adopt effective strategies and tools for the
development of affordable housing across all
income levels.
Spring 2020 $20,000 N/A 50 Kerri Heusler Community Development
Development
Accountability
*Priority Setting Item*
Analyze methods to limit the
implementation timeline for
entitled projects and
encourage development.
Work wity CAO to determine
legal ability to impose timeline in
development agreements
Summer 2019 Proposed An established procedure for developmental
accountability.
Fall 2019 N/A N/A 100 Ben Fu
Albert Salvado
Community Development
Green Building Code Local
Amendments
*Priority Setting Item*
Determine possible adoption of
Green Building Codes more
stringent than State standard
Title 24 (either Tier 1 or Tier2 ), to
be adopted by Council during
the regular 2019 building code
adoption cycle which will take
effect in January 2020.
Work Program item is being requested
by Sustainaiblity Commision.
1. Contract a consultant to
evaluate and advise the city on
the requirements to update the
Green Building Code to Tier 1 or
Tier 2.
2. Propose Code to Sustainability
Commision and City Counci
3. Adopt Code
4. Code effective
1) Summer 2019
2) Fall 2019
3) Winter 2019
4) January 2020
Proposed Bring Green Building Code update to Council for
consideration.
Summer 2020 $35,000 N/A 200 Albert Salvado
Misty Mersich
Community
Development/City
Manager's Office
Participate in Regional
Electrification Building
Reach Code Effort
*Priority Setting Item*
Participate in the regional effort
to examine building
electrification reach codes
along with other cities in Silicon
Valley Clean Energy and
Peninsula Clean Energy (San
Mateo County).
Staff attended regional kick off
meeting.
Continue to engage on regional
effort to evaluate options
appropriate for City
1) Cost effectiveness
study/review code options
2) External Stakeholder input
3) Council Review, Application
to Energy Commission and File
with Building Standards
Commission
4) New code effective
1) Spring 2019
2) Spring 2019
3) Fall 2019
4) January 2020
Proposed Bring electrification reach codes to Council for
consideration.
January 2020 City will be paid $10,000
to cover staff time and
any expenses from SVCE.
N/A 150 Misty Mersich
Albert Salvado
City Manager's
Office/Community
Development
Homelessness
*Priority Setting Item*
Conduct audit of services
available in Cupertino for the
homeless community; confirm
estimates of homelessness in
Cupertino; explore solutions for
homeless students.
Staff conducted a City Council Study
Session on Homelessness on October 18,
2018
Collaborate with West Valley
Community Services, De Anza
College, and the Santa Clara
County Office of Supportive
Housing.
Fall 2019 Proposed Prepare a report for City Council on status of
Homelessness
Spring 2020 $10,000.00 N/A 25 Kerri Heusler
Erika Poveda
Community Development
7
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Community Livability Proposed FY 2019-20 Work Program
Traffic Calming and
Enforcement
*Priority Setting Item*
Installation of infrastructure,
especially around schools, to
calm traffic, and to enhance
bicycle and pedesetrian safety.
More enforcement for red light
running and blocking of
intersections.
-Walk audits completed at all 14 public
schools to identify improvements.
-Minor improvements completed
around many schools.
-Focused discussions with some schools
about specific improvements is
ongoing.
1) Continue to work with schools
and the community to identify
and implement improvements.
2) Continue observations of
schools during drop-off and pick-
up times.
3) Integrate work with
Transportation Division's Safe
Routes to School programs
Ongoing Proposed Create a safer environment arounds schools for
vehicles, bicycles and pedestrians. Reduce
crash rates and increase bicycle and pedestrian
mode share.
Ongoing $250,000/year for 5 years
currently budgeted in
CIP for school walk audit
implementation.
Additional $50,000/year
necessary for
supplemental traffic
calming measures.
N/A 1000 David Stillman Public Works
Engage with Philanthropic
Organizations to find a
way to build ELI housing
units for Developmentally
Disabled
*Priority Setting Item*
Identify ways to build ELI
housing units for
developmentally disabled.
-BMR Linkage Fee Study (See Fnancial
Sustainability) is underway as part of FY
2018-19 work program.
-Staff has met with both Housing
Choices and Bay Area Housing
Corporation to discuss potential
projects.
Provide technical assistance to
developer/nonprofit, assist with
NOFA/RFP application.
Fall 2019 Proposed Assist developer/nonprofit with the creation of a
housing project for ELI developmentally
disabled, evaluate NOFA/RFP application for
potential award of City CDBG and/or BMR
Affordable Housing Funds to assist project.
Spring 2020 N/A N/A 30 Kerri Heusler
Gian Martire
Community Development
Engage with Habitat for
Humanity (or other
nonprofit) to build
ownership housing at
10301 Byrne Avenue
*Priority Setting Item*
Look at possibility of building 6-
8 affordable ownership
townhomes.
Acquired property.1) Study feasibility of access into
Blackberry Farm and dedicate
necessary land for access.
2) Study feasibiity of
development on property.
3) Negotiate with Habitat for
Humanity, provide technical
assistance with the NOFA/RFP
application process.
Spring 2020 Proposed Determine if project is feasible. Assist Habitat for
Humanity with the creation of a project,
evaluate NOFA/RFP application for potential
award of City CDBG and/or BMR Affordable
Housing Funds to assist project.
Summer 2020 $150,000 plus additional
development costs to be
determined after
feasibility study.
$2,450,000 for
acquisition of
property (for
reference, not
necessarily part of
the budget for this
specific item).
100 Kerri Heusler
Gian Martire
Chad Mosley
Community
Development/Public
Works
8
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion Date Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
BMR Linkage Fees Update Consider increasing linkage
fees for residential and non-
residential projects to provide
funding for BMR affordable
units.
Began in Summer 2018 after requested
funding for nexus study was authorized
as part of FY 2018-19 budget.
Prepare nexus study Spring 2019 In Progress Prepare nexus study for City Council Study Session Summer 2019 $175,000 $31,335 100 Erick Serrano
Kerri Heusler
Community Development
Modernize Business Tax
and Analyze Potential
Revenue Measures.
*Priority Setting Item*
Explore modernizing Business
Tax and analyze potential
revenue measures to address
issues such as traffic congestion.
-May 23-25, 2018 Public opinion poll.
-June 5, 2018 Study session in which
Council directed staff to develop
several models for restructuring the
business tax and conducting business
outreach.
-June 18, 2018 Business outreach,
including forum.
-June 19, 2018 Study session in which
Council directed staff to prepare
sample resolution and ordinace for
November 2019.
-July 3, 2018 Study session in which
Council directed staff to prepare draft
resolution and ordinance for November
2018 election and conduct additional
outreach.
-July 31, 2018 Action to approve
submission to the voters of a measure to
amend the City's business license tax
was not adopted.
1) Build-out long-term financial
forecast and financial position
analysis.
2) Evaluate fiscal sustainability
strategies including local
revenue measures.
3) Develop capital financial
options, structures and estimates
for identified projects.
4) Prepare additional business
tax analysis for presentation to
Council
1) May 2019
2) May 2019
3) May/June 2019
4) September 2019
In Progress Prepare a detailed analysis of the City's options
for business tax as well as alternative revenue
measure available to the City.
$43,983
June 2020
$50,000 N/A 100 Kristina Alfaro Administrative Services
Explore Storm Water Ballot
Initiative with Grassroots
Group(s) with Input From
Sustainability Commission
Explore feasibility and potential
steps to conduct property
owner mail-in election for
authorization to adjust
stormwater fees from 1992 level
to current.
Council authorized proceeding with a
fee study.
If the fee study is accepted, a
Prop 218 compliant mail in ballot
process will begin in March 2019
with new property related fees
potentially authorized by July
2019.
June 2018 -
August 2019
In Progress To have Operations & Maintenance and Clean
Water Programs at Full Cost Recovery to the Fees
Collected.
August 2019 $160,500 $19,825 500 Cheri Donnelly Public Works
Financial Sustainability Proposed FY 2019-20 Work Program
9
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion Date Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Financial Sustainability Proposed FY 2019-20 Work Program
Consider Policies and
Related Code and
Specific Plan Amendments
to Implement Policies in
the Economic
Development Strategic
Plan (EDSP)
Develop and adopt policies to
regulate mobile services
vendors incorporating what is
now allowed by SB 946.
Encourage more start-ups and
entrepreneurial ventures by
allowing an additional
"Incubator/Co-working use" in
areas currently zoned for
commercial retail.
-EDSP documents have been uploaded
onto the Economic Development
section of the City's website.
-EDSP adopted by City Council in late
2016.
-Hired consultant to work on
implementation of key objectives.
1) Council Study Session
scheduled for April 16, 2019 to
review EDSP and
implementation action items.
2) Explore several policies for
forward-looking economic
development including:
A. Consider incubator/co-
working uses to replace retail on
sites that have underperforming
retail.
B. Consider creating office
allocation in the General Plan
specifically for mid-to-small size
companies.
C. Identify and develop
regulations for an Innovation/Arts
district in the City.
D. Create a policy to allow
mobile uses (including food
trucks).
3) Bring draft ordinances to City
Council in Winter 2019 for Item A
and B.
4) Council Study Session in Spring
2020 to discuss Item C.
1) April 16, 2019
2) Fall 2019
3) Winter 2019
4) Spring 2020
In Progress Adopt ordinances to regulate mobile vendor
services, and allow for incubator/co-working use
in underperforming retail spaces.
Spring 2020 $148,473 $56,870 500 Angela Tsui City Manager's Office
Internal Audit Function Assist the City in accomplishing
its objectives by bringing a
systematic, disciplined
approach to evaluate and
improve the effectiveness of risk
management, control and
governance processes.
Evaluate the cost/benefit of
having an internal audit function
in-house versus contracted out.
Based on the results and decision
of City Council, respond
accordingly with either an RFP
for contract services or establish
the position classification and
hire an FTE.
1) Final budget hearing
2) Recruit RFP
3) Onboard
1) May/June 2019
2) July/August 2019
3) September 2019
Scheduled Assist the City in accomplishing its objectives by
bringing a systematic, disciplined approach to
evaluate and improve the effectiveness of risk
management, control and governance
processes.
September 2019 $20,000 - $180,000
ongoing depending on
analysis mentioned in
column "D"
N/A TBD Kristina Alfaro Administrative Services
Public Infrastructure
Financing Strategy
*Priority Setting Item*
Present a study of financing
alternatives for several different
categories of upcoming large
expenses, such as New City Hall
Tenant Improvements, other
public building improvements
and modifications, multi-modal
transportation improvements,
potential Performing Arts
Center Tenant Improvements,
etc.
1) Infrastructure Needs list was
developed identifying upcoming large
expenses.
1) Financing plan will be
discussed at the Council Study
Session.
2) Develop Scope of Work and
propose funding for RFP at either
mid-year or regular budget.
1) April 16th, 2019
2) Spring - Fall 2019
In Progress Build-out long-term financial forecast and
financial position analysis.
Evaluate fiscal sustainability strategies including
local revenue measures.
Develop capital financial options, structures and
estimates for identified projects.
July 2020 $42,500 N/A 100 Kristina Alfaro
Roger Lee
Administrative
Services/Public Works
10
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff
Hours
Staff Lead Department
Review Current
Commissions
Per Council request, explore
commission structure and
consider improvements for
efficiency and communication
with Council. Consider new
commissions to provide
additional engagement with
the public.
- Research on best practices
conducted
- Restructured commission work
program process and introduced
process to all commissions
- Survey conducted for commissioner
feedback
1) Report back to Council
regarding commission feedback
2) Plan and execute
implementation of commission
process changes according to
Council direction and decision
1) Spring 2019
2) Summer/Fall 2019
In Progress 1) Provide an opportunity for every commissioner
to provide feedback.
2) Provide options for Council to consider
regarding commission process changes
December
2019
N/A N/A 500 Katy Nomura
Grace Schmidt
City Manager's Office/City
Clerk
Consider New Commissions
and Committees
*Priority Setting Item*
Explore the possibility of
additional commissions or
committees to address City
needs, such as traffic and
transportation.
- Research commissions in other cities 1) Research committees in other
cities and best practices for
forming commissions
2) Conduct outreach to
commissions/committees and
public outreach to determine
which areas of interest the
community prioritizes for
representation via commission or
committee
3) Conduct study session for
Council
1) Fall 2019
2) Spring 2020
3) Summer 2020
Proposed 1) Provide multiple avenues for community input
regarding potential new
commissions/committees
2) Provide an opportunity for feedback from
every commission and committee with members
of the public
3) Provide options to the Council to consider
regarding new commissions or committees
Summer 2020 $20,000
for public outreach and
engagement regarding
new commissions
N/A 400 Katy Nomura
Grace Schmidt
City Manager's Office/City
Clerk
Neighborhood
Engagement
*Priority Setting Item*
Increase membership in, and
engagement with,
neighborhood groups and
members.
Currently we have more than 300
members in the Block Leader Program.
1) Work with Block Leaders and
Neighborhood Watch
volunteers, as well as
neighborhood groups to be
neighborhood representatives
and stakeholders related to City
relations.
2) Continue outreach to areas in
Cupertino that do not currently
have Block Leader and
Neighborhood Watch
membership.
June 2020 Proposed Increase Block Leader and Neighborhood
Watch membership.
June 2020 N/A N/A 500 hours Brian Babcock City Manager's
Office(Public Affairs/ Block
Leader/ Neighborhood
Watch)
Public Relations and
Marketing Project
*Priority Setting Item*
Develop Cupertino marketing
program to focus on public
relations campaigns. The
program would enhance
Cupertino's image locally and
reginally. The program would
provide consistent and broad
marketing of City programs to
increase resident engagement
while benefitting Cupertino's
brand.
1) Explore hiring a public
relations consulting firm to help
the City create a marketing
program.
2) Develop and execute
marketing campaign with
guidance from PR firm.
1) Spring 2019
2) Fall 2019
Proposed Hire PR firm, execute marketing campaigns.June 2020 $50,000 N/A 750 hours Brian Babcock CMO /Public Affairs
Enhance Councilmember
Webpages and Outreach
*Priority Setting Item*
Enhance Council Member
webpages
-Webpage mock up has been
developed based on discussion at
priority setting workshop.
-Will share mock up with council in
March
Review mock up web pages
with Council. Make
modifications as necessary
Spring 2019 In Progress Provide enhanced Council Member Web Pages Summer 2019 N/A N/A 24 Bill Mitchell Innovation & Technology
Public Engagement and Transparency Proposed FY 2019-20 Work Program
11
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Alternative Commute Pilot
for Staff
Pilot to encourage employees
to use alternative modes of
transportation such as walking,
biking, transit, and carpool to
relieve road congestion,
reduce harmful emissions and
improve employee health.
-Exploring programs from surrounding
cities and writing a draft proposal.
-Develop pilot program implementation
measures, and determine appropriate
incentive levels.
Discuss draft pilot program
proposal with CIty Manager and
Dept. Heads. Begin pilot
program and conduct
employee engagement
1) Gather research
2) Creation of pilot program
incentives and objectives,
gather City Manger and Human
Resource input
3) Launch pilot
1) Fall 2018
2) Winter 2018
3) Spring 2019
In Progress Increase in number of employees that take
alternative modes of transportation such as
walking, biking, transit, and carpool to work.
June 2019 $20,000 N/A 40 Misty Mersich City Manager's Office
Workforce Planning Use data in the City's ERP
system and several city
documents such as the
budget, CIP and Council Work
Program to identify key
positions needed and how to
attract, retain or train to ensure
the availability of those
positions when needed.
-Attract - Negotiate new labor contracts
to stay competitive, successfully recruit,
and retain talent in the current job
market.
-Retain - In the beginning stages
of launching a Succession Planning
Program in collaboration with
Leadership Academy Program
consultant for a target date
of September 2019.
-Employee training and development -
Kicking off the Citywide BEST (Building
Employee Skills through Training)
Program effective April 2019.
Begin identifying key positions.
Formulate
training/recruitment/retention
strategy for those positions.
1) Identify Key Positions
2) Training Strategy
3) Recruitment Strategy
4) Retention Strategy
1) May 2019
2) July/August 2019
3) July/August 2019
4) August/ September
2019
In Progress # of Trainings
Retention Rate
June 2019 $5,000 None, only
existing staff time
500 Kristina Alfaro Administrative Services
Labor Negotiations Negotiate equitable long term
contracts with all bargaining
units.
-Current contract expires in June 2019.
-Total compensation surveys being
updated.
-Meetings scheduled with labor groups
to determine survey agencies and
classifications.
-In the process of acquiring licensing
agreement with Adastra for labor cost
analysis to increase efficiency
throughout negotiations.
Labor negotiations meetings
to begin in March 2019.
1) Kick Off Meeting
2) Salary Survey Complete
3) Complete Negotiations
1) March 2019
2) April/May 2019
3) June 2019
In Progress New Contracts June 2019 $50,000 N/A 200 Kristina Alfaro Administrative Services
Disaster Recovery
(DR) Plan
Provide network/data resiliency
thru the use of offsite and out of
region data centers
-Simplified network/data infrastructure
to allow for easy migration to offsite
data center
-Network infrastructure for both City Hall
and colocation facility have been
procured and configured.
-Equipment includes Firewalls, Wired,
Wireless, Server and SAN environments.
-All City Hall equipment is operational
and running in production mode.
-Ongoing discussions with three
colocation vendors concerning
capabilities, locations, and price.
1) Move current City Hall data
center infrastructure elements to
local colocation facility.
2) Build second infrastructure
environment at distant, out-of-
region colocation facility.
3) Enter into agreement with one
colocation vendor.
4) Move, configure, and
activate colocation equipment.
5) Test failover.
Summer 2019 In Progress Disaster Recovery site operational Summer 2019 $1,068,000 $834,282 3224 Bill Mitchell Innovation & Technology
Operational Efficiency Proposed FY 2019-20 Work Program
12
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Operational Efficiency Proposed FY 2019-20 Work Program
Applications
*A portion of this scope
includes a Priority Setting
Item*
Deploy applications to
enhance operational
efficiency.
The following applications have been
deployed:
-3D Project Activity Map
-95014 Disaster Preparedness Mobile
App
-ACTIVENet
-Bid Management
-Bike Plan Story Map
-Building OS
-Case Management
-CIP Story Maps
-Citizens Communications Recyclist
-Cityworks-Tree Storeroom
-Cityworks - Facilities
-Cityworks - Sign Inventory
-Cityworks - Tree inventory
-Cupertino 311
-Intranet
-Laserfiche Upgrade
-NeoGov - Recruitment
-New World CAFR Builder
-OneConcern
-Open Town Hall
-PSOMAS Property Info Updates
-Updated Aerial of City
1) Finalize implementation of
applications in flight.
2) Continue to research cost
effective solutions to current
business problems.
Applications in progress:
1) Public Works Dashboard
2) Accela Land Management
3) Zonar 3D Zoning
4) ProjectDox Public Portal
5) NextRequest PRA,
6) Cafe Point of Sale
7) Qless
8) Augmented Reality Pilot
9) TrafficWare Traffic
Management System
10) Cobblestone Contract
Management
11) NeoGov-Onboarding
12) Chatbot Pilot
13) Golf Tee Time
14) Enterprise Content
Management Roadmap
1) Spring 2019
2) Summer 2019
3) Summer 2019
4) Summer 2019
5) Summer 2019
6) Summer 2019
7) Summer 2019
8) Summer 2019
9) Summer 2019
10) Fall 2019
11) Fall 2019
12) Fall 2019
13) Fall 2019
14) Winter 2019
In Progress Complete projects with stated timeline Winter 2019 $1,426,753 $1,031,690 6864 Bill Mitchell Innovation & Technology
New City Hall Design Design a New City Hall to the
identified budget.
-The budget amendment to allow staff
to move forward with an RFP to hire an
Architectural consultant was approved
on the 10/16/18 Council Agenda.
-A Council Study Session is scheduled
for April 2, 2019 to review the Civic
Center Master Plan & discuss City Hall
design/delivery strategy.
1) Council Study Session to
discuss design delivery strategy
and establish a project budget.
2) Issue an RFP
3) Identify a project funding
strategy.
4) Select a design consultant
1) April 2019
2) June 2019
3) TBD
4) TBD
In Progress 1) Approve design delivery strategy
2) Establish project budget
3) Identify a funding strategy
4) Issue RFQ
August 2020 $3,500,000 $5,000 350
through
consultant
selection
Roger Lee Public Works
Interim City Hall Design Evaluate options for an interim
City Hall at
1) Monta Vista Recreation
Center
2) Service Center
3) Leased Space
The budget amendment to allow staff
to move forward with an RFP to hire an
Architectural consultant is on the
10/16/18 Council Agenda. An Architect
was engaged to evaluate design
alternatives.
Complete analysis for Interm
City Hall location
Pending funding
strategy and timeline
for new City Hall
On Hold
Pending
funding
strategy and
timeline for
new City Hall
1) Evaluate Monta Vista Rec Ctr
2) Evaluate new bldg at Service Center
3) Estimate leased space option
4) Select preferred location
July 2019 $500,000 N/A 1000 Roger Lee Public Works
Roll Out of Additional ERP
Modules
Fully utilize ERP system to
automate and simplify business
processes.
-Fixed Asset module has been
implemented.
-CAFR Builder has been implemented
and will begin utilizing for FY 18-19
financial statement audit.
Review requested time off
capabilities in the City's online
timesheet/benefits portal
1) Testing of Time Off Request by
Admin Services
2) Rollout of time off request to
CMO, I&T and CDD and PW staff
at City Hall
3) Rollout of time off request to
PW Services Center and Parks
and Recreation"
1) March 2019
2) July 2019
3) August 2019
In Progress Continue to look toward implementing new
modules offered by City's ERP to increase
efficiency, accuracy, and transparency within
the City's financial management and reporting.
June 2020 N/A N/A 100 Kristina Alfaro Administrative Services
13
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Operational Efficiency Proposed FY 2019-20 Work Program
Roll Out of Open Gov
Platform (Maps and
Additional Reports)
Fully utilize OpenGov Software Successfully began using and
integrating open budget portion of
OpenGov
Build out additional reports and
view on the City's transparency
portal
1) Use Portal for Budget
Presentations
2) Implement Open TownHall
Integrates Maps
3) Integrates Maps
4) New Views
1) March 2019
2) November 2019
3) December 2019
4) July 2019
In Progress Achieve utilization of reports and integration
offered by OpenGov to increase efficiency,
accuracy, and transparency within the City's
budgeting and reporting processes.
June 2020 $30,000/
Year Software Costs
$30,000 100 Kristina Alfaro Administrative Services
Integration of Work
Program and Other
Long/Short Term
Documents to Develop 5
Year Business Plan for City.
Comprehensive Business Plan
that encompases all workplan
items ensuring adequate
funding and staffing resources.
Work Program has been incorporated
into the budget process
Ensure costs associated with
items approved in workplan are
included in the FY19 budget.
Ensure future costs of items in the
workplan are included in the
Long Term Financial forecast
1) Work Program Priorities in
Budget Proposals
2) Multi Year Funding of
approved items in budget
3) Future Staff incorporated in to
forecast
1) March 2019
2) May 2019
3) May 2019
In Progress Construct a Council Work Program in which
aggregate benefits, both for the City and the
Community, outweigh the costs associated.
Ensure the City's budget appropriately and
sufficiently captures all Work Program costs and
communications are delivered to City Council
regularly.
June 2020 N/A N/A 200 Kristina Alfaro Administrative Services
Cross Platform System
Integration
Leverage new technology
acquisitions to create
integrated systems
-Identified integration possibilities
between the City's ERP Logos and Land
Management Software, Recreation
Software, Project Works and
Recruitment software.
-Recreation Software (Activenet
integration complete)
-Finance division working with Land
Management software on integration
specifications.
1) Accela Integration to ERP
2) NeoGov (Recruitment and
Onboarding) to ERP
3) GIS Integration with OpenGov
1) Dember 2019
2) December 2019
3) TBD
In Progress Leverage new technology acquisitions to create
integrated systems in which Departments can
achieve operational efficiency and consistency
by collaborating as a cohesive unit.
Summer 2018
and Ongoing
N/A N/A 500 Kristina Alfaro All
Improve Process of Public
Records Act (PRA)
Requests
Provide a comprehensive web
portal that allows 24x7 public
access to search previous PRA
responses or submit a new PRA
request. Route, escalate, track,
distribute, log and manage
each PRA request. Provide
knowledge base of previous
PRA requests and associated
responses. Manage, review
and improve current City
process.
-Met with vendors on different
applications that meet our goals.
-Selected Vendor (NextRequest)
negotiated contract and price.
1) Vendor demo application for
staff review and selection.
2) Install, Configure and make
operational application.
Summer 2019 In Progress Nextrequest Implemented Summer 2019 $10,000 $15,217 144 Bill Mitchell
Grace Schmidt
Innovation &
Technology/City Clerk
14
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Operational Efficiency Proposed FY 2019-20 Work Program
Recreation and
Community Services
Marketing Plan and
Program Review
Implement a plan placing
greater emphasis on business
functions within the Recreation
and Community Services
Department to include
completion of a program
review of programs and
activities offered and a
marketing plan.
Contract has been awarded and work
began in November, 2019.
Provide background infromation
and data to LERN, the
contractor who will be
completed the process in
November, 2019.
Fall 2019 In Progress To create a marketing plan that includes an
analysis of programs to offer, fees to charge and
evaluation of the department program
brochure.
Winter 2019 $20,000 $4,000 150 Christine Hanel Recreation and
Community Services
Emergency Services
Continuity of Operations
Plan (COOP)
Complete plan to resume
operations of the City after a
major emergency.
-EOP is a precursor to the COOP. As first
step the EOP is in the process of being
updated.
-Quotes have been received for
potential COOP contract services costs.
1) Complete EOP
2) Review constraints that
annexes may have on COOP
3) Decide in-house versus
outsourcing COOP
development
4) Begin the process
5) Completion
1) June 2019
2) Fall 2019
3) Fall 2019
4) Winter 2019
5) Summer 2020
In Progress 1) Having a completed COOP
2) Approptiate staff trained on COOP.
Summer 2020 $75,000 N/A Dependent
on whether
it is written in-
house or
outsourced.
Clare Francavilla City Manager's Office
15
Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Support the Creation of a
Film Society
To increase art opportunities in
the City. The goal is to support
the creation of a film society
based on a request by
interested citizens.
Staff to develop film permit
application process. Council to
provide direction on whether or
not to create an ad hoc
committee of community
volunteers to work with staff on
the permitting process and
developing an outreach
strategy.
Fall 2020 On Hold Create mission statement and work plan On Hold N/A N/A 50 Angela Tsui
Catarina Kidd
Community Development
Small Business Dev. Center Explore the viability of
establishing a small business
development center within the
City of Cupertino.
This is an action item in the EDSP as a
resource to retain and grow small and
midsize businesses.
Continue to explore
opportunities.
Summer 2019 In Progress Find permanent office or meeting space for
SBDC counselors to meet with prospective
business clients.
Ongoing Dependent upon space
availability
N/A 200 Angela Tsui City Manager's Office
Library Lease Sign a new lease with the
Library JPA for use of the City's
Library facility
Staff has begun meeting with Library
staff to discuss terms for the new lease
1) Begin negotiation of new
lease
2) Coordinate lease terms with
Council
3) Final Lease Agreement
1) December 2018
2) May 2019
3) August 2019
In Progress Complete updated lease agreement September
2019
N/A N/A 280 Chad Mosley
Heather Minner
Jeff Milkes
Roger Lee
Public Works/ City
Attorney's Office/
Recreation & Community
Services
Strategic Partnerships with
Nonprofits
Create strategic partnerships
with nonprofits to improve
effectiveness of Recreation &
Community Services Programs.
Objectives include
coordination of programs with
the Cupertino Library, YMCA,
West Valley Community
Services, School Districts, etc.
Many new partnerships have been
strenthened to include working with the
Historical Society, the Chamber of
Commerce, the School Districts, etc.
1) Develop MOU with Library
addressing program
opportunities
2) Continue discussions with West
Valley Community Services and
other non profit service
providers.
Also see Policies on Nonprofit
Support item.
On Hold On Hold To create partnerships that result in efficiencies
and improved services for Cupertino residents.
June 2019
(ongoing)
N/A N/A TBD Kim Calame
Kim Frey
Christine Hanel
Recreation & Community
Services
Art in Unexpected Places To beautify public and/or
private/donated spaces,
surprise and delight passers-by,
and encourage the community
to reflect on themes and
imagery that represent the
heritage, natural beauty,
diversity, and creativity of the
city.
Fine Arts Commission and Parks &
Recreation Department are
collaborating to install mural wall art in
two locations as pilots.
1) Draft creative brief has been
initiated
2) Outreach to private property
owners is pending.
Summer 2019 to
Summer 2020 for pilot
In Progress Complete mural Summer 2020 $10,000 N/A 100 Catarina Kidd Community Development
Policies on Nonprofit
Support
*Priority Setting Item*
Review and implement policies
on funding and support for
nonprofit organizations,
including meeting room space
and office space.
Review of the Communtiy Funding
Policy is being conducted.
1) Review all policies regarding
funding and support of
nonprofits
2) Research best practices in
other cities
3) Conduct a study session for
Council regarding options and
recommendations
4) Draft, revise, and implement
policies per Council direction
5) Bring policies to Council for
approval
1) Fall 2019
2) Spring 2020
3) Spring 2020
4) Summer 2020
5) Fall 2020
Proposed A standardized process for nonprofits to recieve
funding and support from the City.
Fall 2020 $15,000 N/A 500 Kristina Alfaro
Jeff Milkes
Administrative Services/
Recreation and
Community Services
Public and Private Partnerships Proposed FY 2019-20 Work Program
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Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date
Est. Total
Staff Hours Staff Lead Department
Public and Private Partnerships Proposed FY 2019-20 Work Program
Proactive Legislative
Support
*Priority Setting Item*
Contract with a lobbying firm to
provide legislative analysis and
lobbying support. It is possible
that the lobbyist services and
costs may be shared with other
West Valley cities if there is
interest. Staff will work with the
lobbyist firm to develop a
legislative program to support
City priorities.
- West Valley cities informed of lobbyist
idea
- Quotes received for State lobbyists
1) Further discuss partnering
opportunities with West Valley
cities.
2) Conduct procurement
process for lobbyist.
3) Contract with lobbyist and
develop program to support
Council priorities.
1) Summer 2019
2) Fall 2019
3) Winter 2019
Proposed 1) Lobbyist support secured for the City.
2) Plan developed to support legislative
priorities.
Winter 2019 $75,000 annually
Costs may be shared
among West Valley cities
pending their
participation.
N/A 500 Katy Nomura City Manager's Office
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