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TC 10-10-88Cable Television Advisory Committee Regular Meeting October 10, 1988 Cupertino City Hall --Conference Room MINUTES CALL TO ORDER The meeting was called to order at 7:04p.m. by Leonard Batchelor, Chairman. ROLL CALL Committee members present: Len Batchelor, Jane Chiavacci, Dorothy Schmid, Michelle Mann, William Fletcher Staff present: Donna Krey, Community Relations Officer Carol Frausto, Community Relations Aide Elliott Margolies, Director, Channel 30 Guests present: Leslie Lopez ,Deputy City Attorney Donald Yeager Donna Yeager Jeanne Yeager Joe Camicia, Manager of Government Affairs, KQEC DISCUSSION OF MARKETING STRATEGIES RELATING TO GILL SUBSCRIBERS Deputy City Attorney Leslie Lopez updated the committee on the Gillcable renewal process. The formal written proposal had not been -eived, but she said the committee could go ahead with a public hearing on the renewal issue. According to Lopez, the attorney from Gillcable said the company check with United about tapping into their system to get Channel 53 and 30 for Cupertino residents in the Gill area. Margolies said this is possible and is currently being done with Channel 29. The city has verbally requested that Gill run all three Cupertino channels and mention was made of a local Gill office. The committee agreed the proposal should include raising the franchise fee from 3% to 5% and customer service standards should be analyzed. Batchelor informed the committee that Gillcable discontinued their program guide and pushed through a rate increase. The committee requested documentation be made of technical quality, customer service, and overall subscriber service for the renewal process. Fletcher made a motion that a letter be sent to Gillcable requesting a formal written proposal no later than October 25 for inclusion and discussion at the November 2 meeting. Chiavacci seconded and the motion passed unanimously. The public hearing for November is postponed to another meeting. Batchelor asked Attorney Lopez to draw up some legal views on the nonprofit status issue for the next meeting. WRITTEN COMMUNICATIONS The Yeager family, who produces a program, "On the Move," on Channel 30, attended the meeting with a grant application for the committee's review. Richard Martinez the exec -producer, a Cupertino resident, is named as the applicant. The Yeager/Martinez grant application was placed the November agenda for approval. The committee also discussed a letter written by Batchelor that will be sent to Joe Wilcox. Reference to the cart machine will be taken out of the letter. Cable Television Advisory Committee October 5, 1988 .__,PROVAL OF MINUTES OF MEETING HELD SEPTEMBER 7, 1988 Mann made a motion to approve the minutes as written. Fletcher seconded and the motion passed unanimously. STAFF REPORT Krey said the mayor asked for some input on a letter received from KQEC/KQED. Krey spoke to the FCC about KQEC. They informed her that the review board had recommended the license be pulled and that the station's appeal would be heard after Jan. 1, 1989. ORAL COMMUNICATIONS Joe Camicia from KQEC informed the committee that KQEC is not off the air. He asked that the committee help inform the community that Channel 32 is on the air. Krey said she would present both sides of the issue in the Cupertino Scene. REPORT FROM JOE WILCOX, UNITED CABLE Report will be given in November. ACCESS COORDINATOR'S REPORT Margolies reported that the reel to reel and cart machine are both back from repair. He is optimistic that Wilcox will bring back some information regarding equipment from his trip to Colorado. He said the P.T.A is getting involved with access. A practice edit tape is available for producers. He reported on the Deep Dish meetings he attended in New rk. He will turn his receipts in to Krey for reimbursement. DISCUSSION OF CONTRIBUTION TOWARD WESTERN REGIONAL FALL CONFERENCE Krey said $2,000 was moved from grants to conference and meeting expenses. There is $3,000 left in the grants budget. Margolies asked for a donation of $50 to $100 to support the western regional conference. Chiavacci made a motion to support the regional conference with a $100 donation. Fletcher seconded. Mann said she would vote no on the motion. Mann asked for discussion saying she would support a local conference but would not like to donate to the regional conference. Fletcher withdrew his second and Chiavacci withdrew her motion. The committee will encourage producers to request grants. MAYOR'S LUNCH AND CIVIC SERVICE NOMINATIONS Krey encouraged nominations for Civic Service Awards based on volunteer work in the community. Mann suggested Margolies be nominated. Chiavacci suggested Batchelor be nominated. Chiavacci will attend the mayor's luncheon and selection committee meeting. DISCUSSION OF VOTE TO HOLD PUBLIC HEARING IN NOVEMBER No public hearing will be held in November. DISCUSSION OF GOALS Batchelor took the committee's individual goals that were submitted and put them together into organized categories. Fletcher said having a fi-cilitator would be a good idea. Mann will submit the committee goals to . chleen Schuler and give a report to the committee at the November meeting. The committee will also prioritize their goals for the next meeting. Discussion of goals will be on the November agenda. Cable Television Advisory Committee October 5, 1988 SCUSSION OF THE ADVANTAGES/DISADVANTAGES OF NON-PROFIT STATUS Batchelor said he is not convinced that "non-profit fits into our present set up." Attorney Lopez will give the legal implications of non-profit status. The committee agreed to keep this on the back burner until franchise with United is about to expire and continue to explore alternative forms of organization. The committee agreed there are no problems with the way the current structure works. Mann will submit material for the next agenda packet to help committee get a better understanding of non-profit status. BUDGET REVIEW Batchelor said he talked with Finance Director Snyder and was informed that money was carried over from last year's United franchise fee which added about 25,000+ to the budget. They talked about setting up a reserve/contingency fund. Batchelor put $7,500 in the reserve/contingency line item on the rough draft budget. He handed out a rough draft budget for the committee to review. Batchelor said Snyder is trying to get an additional $4,000 from United. ADJOURNMENT Chiavacci made a motion to adjourn the meeting at 9:35 p.m. Schmid seconded and the motion passed unanimously.