CC 4-2-19 #19 Written CommunicationsCC 4/2/19
Item #19
Cyrah Caburian
From: Peggy Griffin <griffin@compuserve.com>
Sent: Sunday, March 31, 2019 3:08 PM
To: City Council
Cc: City Clerk
Subject: 2019-04-02 CC Agenda Item 19 City Work Program comments
Dear Mayor Scharf and Council Members,
Here are my comments on specific items of the proposed City Work Program for FY 2019-2020. 1 am concerned about
the massive amounts proposed for Parks and Rec items. Also, do not allow commercial retail space to be used by
incubator space (last item listed below)! It's another way to reduce our retail and very difficult to control as exhibited by
Main Street. It's just another way to replace retail space with office! Don't do it.
Thank you,
Peggy Griffin
Page 4 of 18
Community Garden Improvements
$1.4M! 11! when other really critical projects are listed as less than $75,000?
$1.4M!!!! only to go to McClellan Ranch and not distribute these gardens across all of Cupertino?
$1.4M+$5M (Jollyman all-inclusive playground on p5 of 18) + moving summer swim lessons from Cupertino HS to Monta
Vista HS!!!!
Parks and Rec is focusing all its money and resources on the west side of Cupertino, west of De Anza. This is making the
inequities worse not better!
Page 5 of 18
All-inclusive Playground
$5MM1 at Jollyman. This sounds excessive.
Does this $5M include the $1.43M award from the County?
What are the requirements of the $1.431M award from the County? When will this award be received?
Where is the accountability on this project?
Where's the design?
Can't it be done in phases across multiple years?
What are we getting exactly for $5M???
$1.4M + $5M = $6.5M + moving the summer swim lessons from Cupertino HS to Monta Vista HS!
Parks and Rec is focusing all its money and resources on the west side of Cupertino, west of De Anza. This is making the
inequities worse not better!
Page 7 of 18
Review and Update General Plan
Phase 3 is "General Plan cleanup". Last time a "cleanup" was done, it was a major re -write.
Q1: What specific "cleanup" do you have in mind?
Development Accountability
Request that this Development Accountability Procedure involve:
- Signatures and dates of all those signing off, with reason if requirements are not met.
- If CC&Rs are not met, send to Planning Commission and City Council for review and sign off.
- Involve City Attorney's office for recorded covenants with sign offs
- Some kind of coordination so City Attorney's office, Planning and Building know what's in progress and don't
approve permits that contradict covenants and CC&Rs.
Implement surprise inspections or something similar to make sure TCO's and other permits are being followed.
Impose penalties that encourage following the rules rather than ignoring them.
Page 11 of 18
15t item -Consider Policies and Related Code...
- REMOVE the Project Objective to allow "additional "incubator/Co-working use" in areas currently zoned for
commercial retail
- This is just another way to reduce our retail space! Please DO NOT DO THIS!
Total Control Panel
To: citvclerki2cupertino.orQ
From: griffin@compuserve.com
Message Score: I
My Spam Blocking Level: Custom
Block this sender
Block compuserve.com
This message was delivered because the content filter score did not exceed your filter level.
2
High (60): Pass
Medium (75): Pass
Low (90): Pass
Custom (25): Pass
Login
Cyrah Caburian
From:
Eno Schmidt
Sent:
Monday, April 01, 2019 10:03 AM
To:
Timm Borden
Cc:
Grace Schmidt, MMC; Kristina Alfaro; Zach Korach; Darcy Paul; Steven Scharf
Subject:
RE: 2019-20 City Work Program
Timm and Grace,
Thanks for the reminder, very helpful.
I am traveling in Asia during tomorrow night's meeting but wanted to express my strong support of the internal audit
function listed under the Financial Sustainability segment of the work program.
As Timm and the financial staff know, for years now as part of our work with the City's Audit Committee and as having
had a background in financial audits as a CPA, there is only so much that outside and independent audit and financial
experts can do in proactively advising the city on its financial condition. Establishing the Internal Audit Function will be an
important step in the City's continued financial sustainability as the size and complexity of the City's financial operations
increase. This kind of function is a best practice and the timing for this addition could not be better. I am happy to
provide additional support or elaborate in detail in cooperation with city staff as may be needed. Of course I am
expressing this support currently as an individual.
Thank you.
Internal Audit Function Assist the City in accomplishing its objectives by bringing a systematic, disciplined approach
to evaluate and improve the effectiveness of risk management, control, and governance processes. Evaluate the
cost/benefit of having an internal audit function in-house versus contracted out. Based on the results and decision
of City Council, respond accordingly with either an RFP for contract services or establish the position classification
and hire an FTE. 1) Final budget hearing 2) Recruit RFP 3) Onboard 1) May/June 2019 2) July/August 2019 3)
September 2019 Scheduled Assist the City in accomplishing its objectives by bringing a systematic, disciplined
approach to evaluate and improve the effectiveness of risk management, control, and governance processes.
September 2019 $20,000 - $180,000 ongoing depending on analysis mentioned in "Next Steps" N/A TBD Kristina
Alfaro Administrative Services
Best Regards,
Eno Schmidt
Chair, Audit Committee
City of Cupertino
Email: eschmidt@cupertino.org
Mobile: (408)768-2790
Confidentiality lNotice: This email transmission (and/or the attachments accompanying it) may contain legally privileged and
confidential information, and is intended only for the use of the individual or entity named above. if you are not the intended
recipient, you are hereby notified tinat any dissemination, disclosure, distribution or copying of this comrnu,rlc:=tion is strictiv
prohibited. If you have received -this cornm._inication it error, please promptly notify the sender by reply ernal' aro dest, "Y. Cee
Original message.
From: Timm Borden
Sent: Sunday, March 31, 2019 10:50 PM
Cc: Grace Schmidt, MMC
Subject: 2019-20 City Work Program
Commissioners,
This is just a reminder that the City Council will be considering the approval of the 2019-20 City Work Program on
Tuesday night. The item can be found as Item 19 on the City Council agenda. You can find a staff report describing the
changes made to the proposed Work Program that was discussed during the Council study session two weeks ago. If
you have comments, requests for changes, deletions or inclusions, the City Council requests you provide those
comments, as individuals, either by speaking on the item or by submitting comments ahead of time to the City Clerk.
Sincerely,
Timm
Timm Borden
Interim City Manager
City Manager's Office
TimmB@cuperfino.org
(408) 777-3212/3382
CUPERTINO 0000000