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19-047 San Jose Water Company, Sponsorship Agreement, Earth Day & Arbor Day FestivalCITY OF m SPONSORSHIP AGREEMENT CUPERTINO The City of Cupertino is a municipal corporation and is hosting Earth Day & Arbor Day Festival (the "Festival") on or about April 13, 2019 for which City is accepting sponsorships. San Jose Water Company is a California corporation and desires to sponsor this Festival in accordance with City's sponsorship policy and the sponsorship application. Therefore, City and Sponsor enter into this Sponsorship Agreement as follows: 1.This Sponsorship Agreement is between the City of Cupertino, a muni cipal corporation ("City"), and San Jose Water Company, 110 W. Taylor Street San Jose, CA 95110 ("Sponsor"), a California corporation in connection with Festival being sponsored. 2.Term. This Agreement begins on January 31, 2019 and ends on the later of the date of the Festival or April 13, 2019 unless extended or terminated in writing. 3.Sponsorship Policy. Sponsor has read the City's sponsorship policy and agrees to comply with the policy. The policy is attached as Attachment A and incorporated herein by reference. 4.Sponsorship Application. City requires Sponsor to submit a sponsorship application. Sponsor has submitted said application and agrees to its requirements. City has approved the application which is included as Attachment B and incorporated herein by reference. Per the Sponsorship Application, Sponsor understands it may not receive exclusive rights to benefits unless approved by the relevant City Department Head or his/her designee ("Department Head"). 5.Coordinators and Primary Contacts. The Parties designate the following persons as Coordinators and Primary Contacts for this Agreement. Sponsor's designation and any substitution are subject to City approval. For City: Name: Misty Mersich Position: Sustainability Manager Contact: mistym@cupertino.org. 408-777-3362 For Sponsor: Name: Sharon Whaley Position: Corporate Communications Manager, Regulatory Affairs Contact: sharon. whaley@sjwater.com. 408-918- 7352 6.Marketing. In accordance with the sponsorship policy, Sponsor may not use City's logo in any way without the written permission of the Department Head arid approval from the City's Public Information Officer. If permission is granted, all materials must be reviewed and approved in writing by the Department Head. RF 1.24.19 CITY OF m SPONSORSHIP AGREEMENT CUPERTINOSponsor will provide its logo within 30 days prior to the event(s) in AI, EPS, PDF or High-Resolution JPEG format. It is understood and agreed that City has permission to use Sponsor's logo on printed material and other marketing materials related to the events and programs being sponsored. Any publicity generated by Sponsor related to the sponsored event must reference the City. The words "City of Cupertino" shall be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhibited or displayed on or about City property, except signage required by law or under this Sponsorship Agreement without prior written approval from City. 7.Display Booth. If the sponsorship involves a display booth, Sponsor authorizes City to inspect Sponsor's display booth at any time prior to or during an event. Restrictions on items Sponsor may distribute at an event will be provided prior to the event. Sponsor may distribute only their own organization's materials and may not distribute materials for any other organization. Any request to share or give the booth to another organization must be approved in writing by the Department Head prior to the event. 8.Indemnification. Sponsor agrees to indemnify and hold harmless the City and its officers, officials, employees, agents and volunteers against any and all suits, claims, damages, liabilities, costs and expenses, including attorney fees, arising out of this Agreement, solely to the extent caused by the gross negligence or willful misconduct of Sponsor, its employees, subcontractors, or agents. City agrees to indemnify and hold harmless Sponsor and its parent company, and each of their employees, agents and volunteers against any and all suits, claims, damages, liabilities, costs and expenses, including attorney fees, arisi ng out of this Agreement, solely to the extent caused by the gross negligence or willful misconduct of City, its employees, subcontractors, or agents. This Section 8 replaces the indemnification provision in the Sponsorship Application. 9.Insurance Requirements and Waivers. RF 1.24.19 a.Sponsor may be required to provide proof of insurance, including an insurance certificate and any amendatory endorsements effecting coverage required by this Sponsorship Agreement. If required, all insurance certificates and endorsements are to be received and approved by City prior to sponsored event. Depending on the nature of the sponsorship, the following insurance requirements may apply: i.Commercial General Liability: Insurance covering on an "occurrence" basis, including property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, it must apply separately to this ... CITY OF a SPONSORSHIP AGREEMENT CUPERTINO project/event/location, or be twice the required occurrence limit. jg) General liabilihJ insurance is required if sponsor will have a physical presence at the event or program (e.g., booth or table) and one or more of the following applies: 1.Sponsor engages in any physical demonstration/presentation (other than providing verbal and/or paper information) 2.Sponsor requests or allows any form of physical participation by the public (other than receiving verbal and/or paper information) 3.Sponsor sells or gives away any product, including food or drinks of any kind D Notwithstanding the prior section, general liability insurance is not required if sponsor will have a physical presence at the event or program ( e.g., booth or table) but limits its activities to one or more of the following:, 1. Providing information verbally and/or on paper 2.Giving away small, low-value items (e.g., key chains, pens) D General liability insurance is not required if sponsor will have no physical presence at the event. ii.Automobile Liability: Insurance with limits no less than $1,000,000 per accident for bodily injury and property damage. jg) Required · if automobile is used to pe1fonn Sponsor activities. D Not required if sponsor will not be using a vehicle for any purpose related to the sponsorship. b.All Sponsor participants that will have a physical presence at the event are required to sign a liability waiver in the form attached hereto as Exhibit A. 10.Ownership of Materials. To the extent Sponsor prepares written material, drawings or data in connection with this Sponsorship Agreement, City, will have the limited right to use those materials to promote future events until Sponsor revokes such rights. 11.Cancellation of Events or Program. City retains full control over the prog ram, event or service covered by this Agreement. City reserves the right to cancel the program or event at any time. If the event is cancelled, City will endeavor to notify Sponsor prior to the event. City will issue a refund (either pro-rated based on benefits or a full refund). 12.Endorsements. By entering into this Sponsorship Agreement, City is in no way endorsing Sponsor's organization, products, services or employees. 13.Assignment. This Sponsorship Agreement is not assignable. Sponsor may not substitute another or transfer any rights or obligations under this Agreement. RF 1.24.19 CITY OF SPONSORSHIP AGREEMENT CUPERTINO 14.Termination. City may terminate this Agreement immediately, with or without cause, upon written notice to Sponsor. City will provide a full refund if this Agreement is terminated without cause. 15.Governing Law, Venue and Dispute Resolution. This Agreement is governed by the laws of the State of California. The venue for a legal action or proceeding is the Santa Clara Superior Court, County of Santa Clara, State of California. This Agreement is subject ·to the Government Claims Act. The Parties may seek mediation to resolve disputes arising under this Agreement. If the Parties elect arbitration, the arbitrator's award must be supported by law and substantial evidence and include detailed written findings of law and fact. In accordance with the law, the prevailing party may seek and be entitled to reasonable attorney fees and costs. This Section survives this Sponsorship Agreement. 16.Third Party Beneficiaries. There are no third-party beneficiaries. under this Agreement. 17.Execution. By signing this Agreement, Sponsor warrants and represents it has the right, power, and authority to enter into this Agreement and be bound by its terms. IN WITNESS WHEREOF, the parties have caused this Sponsorship Agreement to be executed. Sponsor San Jose Water Company B� :am�� Title VP, (Z£GULA:J1iZ r Affl\712 5 Date 4/4/tC, Tax {D. No.: 94 ·-0 f?' 3 6"(j (C?S APPROVED AS TO FORM: 1� -----==-Iv--' �..J HEATHER MINNER City Attorney A (��� fr GAACE SCHMIDT� City Clerk RF 1.24.19 CITY OF CUPERTINO A Municipal Corporation B�� Name Timm Borden Title Interlll} City Manager Date ·1/zlt1 I A.CORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) � 07/20/2018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CA LIC OB29370 1-925-244-7700Edgewood Partners Insurance Centers (EPIC} [San Ramon -Branch ID 14394] P. o. Box 5003 San Ramon, CA 94583 INSURED San Jose Water Company 110 w. Taylor Street San Jose, CA 95110 COVERAGES CERTIFICATE NUMBER: 53446427 CONTACT Certificates Department NAME: p��N.t C-"· 92 5-244-7 7 0 0 E-MAIL ADDRESS: EPICcerts@epicbrokers.com INSURER(Sl AFFORDING COVERAGE INSURER A: HARTFORD FIRE IN CO INSURER B: INSURER C: INSURER D: INSURER E: INSURER F: I FAX (A/C Nol: 925-901-0671 NAIC# 19682 REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR A TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY -D CLAIMS-MADE D OCCUR - -GEN'L AGGREGATE LIMIT APPLIES PER: =i D PRO-POLICY JECT OTHER: AUTOMOBILE LIABILITY -X ANY AUTO -- DLOC OWNED SCHEDULED AUTOS ONLY AUTOS --HIRED NON-OWNED X AUTOS ONLY X AUTOS ONLY --X COMP: $500 X COLL: $1K UMBRELLA LIAB H OCCUR -EXCESS LIAB CLAIMS-MADE DED I I RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANYPROPRIETOR/PAR TNER/EXECUTIVE D OFFICER/MEMBER EXCLUDED? (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below ADDL SUBR POLICY EFF POLICY EXP INSD WVD POLICY NUMBER (MM/DD/YYYYl (MM/DD/YYYYl LIMITS EACH OCCURRENCE $ DAMAGE TO RENTED PREMISES (Ea occurrencel $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $ 57UENZC5756 08/01/18 08/01/19 COMBINED SINGLE LIMIT $ 2,000,000 /Ea accidenll BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE /Per accidenll $ $ EACH OCCURRENCE $ AGGREGATE $ $ I ��fTUTE I I OTH-ER N/A E.L. EACH ACCIDENT $ E.L. DISEASE -EA EMPLOYEE $ E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS/ VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Proof of Insurance CERTIFICATE HOLDER * EVIDENCE OF COVERAGE* I ACORD 25 (2016/03)SHo-src 53446427 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE �c)t{L_ © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 0310-2493 COMMERCIAL GENERAL LIABILITY DECLARATIONS 1h Wholesale Trading Co-Op Insurance Services, LLC 135 Main Street, Suite 1875 San Francisco, CA 94105 NAMED INSURED: SJW Group MAILING ADDRESS: 110 W Taylor Street San Jose, CA 95110 POLICY PERIOD: FROM August 01, 2018 TO August 01, 2019 AT 12:01 A.M. EACH OCCURRENCE LIMIT DAMAGE TO PREMISES RENTED TO YOU LIMIT MEDICAL EXPENSE LIMIT $ 2,000,000 $ 100,000 PERSONAL & ADVERTISING INJURY LIMIT $ Excluded $ 2,000,000 GENERAL AGGREGATE LIMIT PRODUCTS/COMPLETED OPERATIONS AGGREGATE LIMIT Any one pre mises Any one person Any one person or organization $ 4,000,000 $ 4,000,000 THIS INSURANCE DOES NOT APPLY TO "BODILY INJURY", "PROPERTY DAMAGE" OR "PERSONAL AND ADVERTISING INJURY" WHICH OCCURS BEFORE THE RETROACTIVE DATE, IF ANY, SHOWN BELOW. RETROACTIVE DATE: NONE (ENTER DATE OR "NONE" IF NO RETROACTIVE DATE APPLIES) FORM OF BUSINESS: D INDIVIDUAL D PARTNERSHIP D JOINT VENTURE D TRUST D LIMITED LIABILITY COMPANY [R] ORGANIZATION, INCLUDING A CORPORATION (BUT NOT IN­ CLUDING A PARTNERSHIP, JOINT VENTURE OR LIMITED LIABILITY COMPANY) BUSINESS DESCRIPTION: _W_a_t _er _C_o _m�p_a _n�y ___________________ _ GL 00002 00 (02/12) Page 1 of 2 ALL PREMISES YOU OWN, RENT OR OCCUPY LOCATION CLASSIFICATION NUMBER CLASSIFICATION AND PREMIUM CODE PREMIUM RATE ADVANCE PREMIUM NO. BASE Prod/Comp 0 s ENDORSEMENTS THESE DECLARATIONS, TOGETHER WITH THE COVERAGE FORM(S) AND ANY ENDORSEMENT(S), COMPLETE THE ABOVE NUMBERED POLICY. AUTHORIZED REPRESENTATIVE Includes copyrighted material of Insurance Services Office, Inc. with it's permission 1 C O M M E R C I A L A U T O C O V E R A G E P A R T B U S I N E S S A U T O C O V E R A G E F O R M D E C L A R A T I O N S POLICY NUMBER: 57UENZC5756 THIS COMMERCIAL AUTO COVERAGE PART CONSISTS OF: A.THIS DECLARATIONS FORM HA00250615, B.BUSINESS AUTO COVERAGE FORM, FORM CA00011013; AND C.ANY ENDORSEMENTS ISSUED TO FORM A PART OF IT. I T E M O N E N A M E D I N S U R E D A N D A D D R E S S THE NAMED INSURED IS STATED IN ITEM 1. OF THE COMMON POLICY DECLARATIONS. ADVANCE PREMIUM $ AUDIT PERIOD: ANNUAL AUDIT --------------------------------------------------------------------------- F 0 R M N u M B E R s 0 F s C H E D u L E s A N D E N D 0 R s E M E N T s F 0 R M I N G p A R T 0 F T H I C 0 V E R A G E p A R T 0 N I T s E F F E C T I V E D A T E: HA00040302 HA00250615T HA00340614T CA00011013 CA04451013 CA22641013T CA04241013 CA21541116 CA21091013T CA01211013 CA01430517 CA01961013 CA04011013 CA20151013 CA23441116 CA99951013 HA00240614 HA20070614T HA99030614 HA99160312 DMV67MCP0601 IH12011185 CA04451013 GOLF CARTS AND LOW-SPEED VEHICLES IH12011185 CA04011013 TEXAS STATED AMOUNT INSURANCE INCLUDES COPYRIGHTED MATERIAL OF INSURANCE SERVICES OFFICE, INC., WITH ITS PERMISSION. COPYRIGHT INSURANCE SERVICES OFFICE, INC. FORM HA00250615T 08/20/18 PAGE 1 (CONTINUED ON NEXT PAGE) 57UENZC5756 K2 08/01/19 1 1 1 Misty Mersich From: Araceli Alejandre Sent: To: Tuesday, April 2, 2019 9:30 AM Misty Mersich Cc: Katy Nomura Subject: RE: Sponsorship agreement-Cupertino's Earth & Arbor Day Festival! Good morning, Please include this email (as backup) when routing to Heather for signature. Thanks! Araceli Alejandre Legal Services Manager City Attorney's Office AraceliA@cupertino.org ( 408)777 -3403 CUPERTINO ©�000®0 From: Heather M. Minner [mailto:Minner@smwlaw.com] Sent: Monday, April 01, 2019 6:02 PM To: Misty Mersich <MistyM@cupertino.org> Cc: Araceli Alejandre <AraceliA@cupertino.org>; Katy Nomura <KatyN@cupertino.org> Subject: RE: Sponsorship agreement-Cupertino's Earth & Arbor Day Festival! Misty, These changes are acceptable to the City. Could you please, however, change the added word "Client" in Section 8 (indemnification) to "City". Also, I am confirming that automobile liability insurance is required if they are using vehicles to bring materials to the event. Heather Heather M. Minner City Attorney City of Cupertino Shute, Mihaly & Weinberger LLP 396 Hayes Street San Francisco, CA 94102-4421 v: 415/552-7272 x260 f: 415/552-5816 www.smwlaw.com CONFIDENTIALITY NOTICE The information containe d in this e-mail message, including any attachment(s), is privileged, confidential, and pr otected from disclosure. If you are not the intended recipient, you may not read, use, copy, disclose, or distribute the information contained in this e-mail message. If you think that you have received this communication in error, please promptly advise Shute, Mihaly & Weinberger LLP by e-mail at info@smwlaw.com or telephone at ( 415) 552-7272, and delete all copies of this message. 1 From: Misty Mersich <MistyM@cupertino.org> Sent: Wednesday, March 27, 2019 9:44 AM To: Heather M. Minner <Minner@smwlaw.com> Cc: Araceli Alejandre <AraceliA@cupertino.org>; Katy Nomura <KatyN@cupertino.org> Subject: FW: Sponsorship agreement-Cupertino's Earth & Arbor Day Festival! Hi Heather, San Jose Water has some suggested edits to the Sponsorship agreement regarding indemnification and a question as to whether a company using a vehicle to bring materials and giveaways to the event requires automobile insurance See attached with the proposed track changes. Please advise. Misty Mersich Sustainability Manager City Manager's Office MistyM@cupertino.org (408)777-3362 CUPERTINO @C)OOO@O From: Whaley, Sharon [mailto:sharon.whaley@sjwater.com] Sent: Monday, March 25, 2019 8:22 AM To: Misty Mersich <MistyM@cupertino.org>; Lauren Dickinson <LaurenD@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi, Misty. I have received the attached document from our Legal Department. All contracts need to be sent through them for review. They had a few minor comments. Please let me know if these changes are okay with your Legal Department and I'll get it signed on our end right away. Sharon Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 95110 Email: sharon.whaley@siwater.com I Tel: +1 408 918-7352 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform him or her t11at you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Whaley, Sharon Sent: Tuesday, March 19, 2019 8:28 AM To: 'Misty Mersich' <MistyM@cupertino.org>; Lauren Dickinson <LaurenD@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! 2 Misty, my bad. I overlooked the email in the craziness. Let me get the Legal Department to do a quick review of the attachment. I did note that the signature line at the bottom of the Sponsorship Agreement lists Silicon Valley. It is ok for us to change the name to San Jose Water?© Sharon Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 95110 Email: sharon.whaley@sjwater.com I Tel: +1 408 918-7352 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform him or her that you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not t11e intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Misty Mersich <MistyM@cupertino.org> Sent: Monday, March 18, 2019 11:23 AM To: Whaley, Sharon <sharon.whaley@sjwater.com>; Lauren Dickinson <LaurenD@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi Sharon, Following up on this contract. Misty Misty Mersich Sustainability Manager City Manager's Office MistyM@cupertino.org (408)777-3362 ffl.-.·.·. • CUPERTINO @f)OOO�O From: Misty Mersich Sent: Tuesday, March OS, 2019 10:06 AM To: 'Whaley, Sharon' <sharon.whaley@sjwater.com>; Lauren Dickinson <LaurenD@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi Sharon, See attached for the additional agreement I need signed, because your Sponsorship level is above $500. After you return, I will process your credit card and provide you with a receipt. Sorry for the delay on this, our City Attorney just finalized it. Thanks! Misty 3 Misty Mersich Sustainability Manager City Manager's Office MistyM@cupertino.org (408)777-3362 CUPERTINO ®�000@0 From: Whaley, Sharon [mailto:sharon.whaley@sjwater.com] Sent: Wednesday, February 27, 2019 1:25 PM To: Misty Mersich <MistyM@cupertino.org>; Lauren Dickinson <LaurenD@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi, Misty. I've attached a copy of our Sponsorship Application that has my credit card info on page 2 to pay for our sponsorship. I need a receipt for our accounting department that shows that you have accepted the payment. Thank you. Sharon Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 95110 Email: sharon.whaley@siwater.com I Tel: +1 408 918-7352 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform him or her tl1at you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Whaley, Sharon Sent: Thursday, February 21, 2019 3:10 PM To: 'Misty Mersich' <MistyM@cupertino.org>; Lauren Dickinson <LaurenD@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! I filled out the paperwork to charge to my corporate credit card. Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 95110 Email: sharon.whaley@sjwater.com I Tel: +1 408 918-7352 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform him or her that you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Misty Mersich <MistyM@cupertino.org> Sent: Thursday, February 21, 2019 2:51 PM To: Whaley, Sharon <sharon.whaley@sjwater.com>; Lauren Dickinson <LaurenD@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi Sharon, 4 Are you sending the check to Lauren or my attention? Misty Misty Mersic h Sustainability Manager City Manager's Office MistyM@cupertino.org (408)777-3362 CUPERTINO ©�000@>0 From: Whaley, Sharon [mailto:sharon.whaley@sjwater.com] Sent: Friday, February 15, 2019 11:28 AM To: Lauren Dickinson <LaurenD@cupertino.org> Cc: Misty Mersich <MistyM@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! One more thing, Lauren. Could you send me a receipt for the $1,000 payment. Thank you. Sharon Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 9511 O Email: sharon.whaley@sjwater.com I Tel: +1 408 918-7352 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform him or her that you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Whaley, Sharon Sent: Friday, February 15, 2019 11:27 AM To: 'Lauren Dickinson' <LaurenD@cupertino.org> Cc: 'Misty Mersich' <MistyM@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Here's the signed Earth Day Registration Form. San Jose Water is excited to be at Cupertino's Earth and Arbor Day for the third straight year. It's always a fun and exciting day! Let me know what else we need to do to prepare for your event. Logos were sent yesterday but let me know if you need a different format. Sharon Sharon Whaley I Corporate Communications Manager I San Jose Water Company 1118 West Taylor St. I San Jose, CA 95110 Email: sharon.whaley@sjwater.com I Tel: +1 408 918-7352 5 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform him or her that you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Whaley, Sharon Sent: Thursday, February 14, 2019 9:54 AM To: 'Lauren Dickinson' <LaurenD@cupertino.org> Cc: Misty Mersich <MistyM@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi, Lauren. Just didn't want you to think we forgot about getting you the paperwork. It's still in process but I'll have it to you soon. San Jose Water will be a Gold Sponsor this year. Not sure what format you would like the SJW logo to be in. Horizontal -vertical? .jpg or .ai? For a starting point, I've attached two vertical logos in black and color. I also have horizontal logos in black and color as well. Sharon Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 95110 Email: sharon.whaley@siwater.com I Tel: +1 408 918-7352 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform him or her that you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Lauren Dickinson <LaurenD@cupertino.org> Sent: Thursday, February 07, 2019 10:10 AM To: Whaley, Sharon <sharon.whaley@sjwater.com> Cc: Misty Mersich <MistyM@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! If you want your logo to go out on all the materials, we'd need the paperwork by around 2/18. Hope that helps. Thanks, CUPERTINO Lauren Dickinson Environmental Programs Coordinator Public Works LaurenD@cupertino.org (408)777-3243®�000@>0 From: Whaley, Sharon [mailto:sharon.whaley@sjwater.com] Sent: Thursday, February 07, 2019 7:34 AM 6 To: Lauren Dickinson <LaurenD@cupertino.org> Cc: Misty Mersich <MistyM@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Thank you, Lauren. We will definitely be a sponsor for the event. The paperwork process is moving through the company. Do you have a deadline so I can make sure the paperwork is moved expeditiously? Don't want to miss something. Sharon Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 9511 O Email: sharon.whaley@sjwater.com I Tel: +1 408 918-7352 Important Notice: Tl1is email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform l1im or her that you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Lauren Dickinson <LaurenD@cupertino.org> Sent: Tuesday, February 05, 2019 3:00 PM To: Whaley, Sharon <sharon.whaley@sjwater.com> Cc: Misty Mersich <MistyM@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi Sharon, Our sponsorship application is now complete! See attached. For sponsors over $500 there will be one additional form to sign - I will send that over soon as well. Thanks, let me know if you have any questions! Lauren Dickinson Environmental Programs Coordinator Public Works LaurenD@cupertino.org (408)777-3243 CUPERTINO ©()000@>� From: Whaley, Sharon [mailto:sharon.whaley@sjwater.com] Sent: Wednesday, January 09, 2019 4:02 PM To: Lauren Dickinson <LaurenD@cupertino.org> Cc: Misty Mersich <MistyM@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! There's no rush. We love the Cupertino Earth and Arbor Day Festival and plan to attend. Sharon 7 Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 95110 Email: sharon.whaley@sjwater.com I Tel: +1 408 918-7352 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, the sender requests that you immediately inform l1im or her that you have received it and that you immediately destroy the email. Please note that t11e use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Lauren Dickinson <LaurenD@cupertino.org> Sent: Wednesday, January 09, 2019 3:56 PM To: Whaley, Sharon <sharon.whaley@sjwater.com> Cc: Misty Mersich <MistyM@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi Sharon, Thanks so much for your interest! We are still finalizing our sponsorship forms for this year, but I can send those to you once they're completed, which will hopefully be within a couple weeks. Let me know if you have any questions! Thanks, Lauren Dickinson Enviro nmental Programs Co ordinator Public Works LaurenD@cupertino .org (408)777-3243 CUPERTINO @�000®0 From: Whaley, Sharon [mailto:sharon.whaley@sjwater.com] Sent: Wednesday, January 09, 2019 3:46 PM To: Lauren Dickinson <LaurenD@cupertino.org> Subject: RE: Register for Cupertino's Earth & Arbor Day Festival! Hi, Lauren. San Jose Water is interested in sponsoring the event again. Can you provide details for 2019? Thanks! Sharon Sharon Whaley I Corporate Communications Manager I San Jose Water Company I 118 West Taylor St. I San Jose, CA 95110 Email: sharon.whaley@sjwater.com I Tel: +1 408 918-7352 Important Notice: This email may contain confidential or proprietary information belonging to SJW Group or one of its subsidiaries. If you are not the intended recipient, t11e sender requests that you immediately inform him or l1er that you have received it and that you immediately destroy the email. Please note that the use of confidential or proprietary information when you are not the intended recipient may have legal effects. Nothing in the body of this email is intended to be an electronic signature or is intended to create a binding contract. From: Lauren Dickinson <LaurenD@cupertino.org> Sent: Wednesday, January 09, 2019 2:47 PM 8 To: Sustainability <Sustainability@cupertino.org> Subject: Register for Cupertino's Earth & Arbor Day Festival! YOU'RE INVITED! CUPERTINO'S i,rH ANNUAL EARTH & ARBOR DAY FESTIVAL We hope you will celebrate Earth Day and Arbor Day with us and grow this year's attendance beyond the 5,000+ community members that attended in 2018! If you know other organizations that may be interested in tabling, please forward this email and invite them to participate. Date: Saturday, April 13, 2019 Time: 11 a.m. to 3 p.m. Location: Civic Center Plaza and Torre Ave (between the Library and Rodrigues) l5l "�' '·<:,:,ll HOW TO REGISTER"-\..·r.,��?�,;� '':�·A �-�t.'::""./ Organizations, businesses, and vendors wishing to table can register at cupertinoearthdayl 9.eventbrite.com. Please read the partner registration guidelines prior to registering. Registration closes at 5 p.m. on Friday, March 8, 2019. NOTE:. GreenBiz businesses can register for FREE -email laurend@cupertino.org for your promo code! Feel free to contact me if you have any questions, comments, or ideas! CUPERTINO Total Control Panel To: mistym@.cupertino.org Lauren Dickinson Environmental Programs Coordinator Public Works LaurenD@cupertino.org (408)777-3243@f)OOO@O Remove this sender from my allow list From: sharon. whalev<wsjwater.com You received this message because the sender is on your allow list. Total Control Panel To: aracelia(cu.cupertino.org From: minner@smwlaw.com Remove this sender from my allow list You received this message because the sender is on your allow list. 9