CC 04-30-19 #3 FY 2019-2024 Proposed Capital Improvement Program Presentation1
Capital Improvement Program
Proposed FY 2020 Planned FY 2021-2024
City Council April 30, 2019 Public Works Department – Roger Lee, Acting Director
CIP 2020
Completed Projects FY2019
The following projects will be completed by June 30, 2019:
●De Anza Median Island Landscaping Phase 1
●McClellan Road Sidewalk Phase 2
●McClellan Road Bikeway Phases 1A & 1B – Design
●Interim City Hall Feasibility Study
●Sports Center Upgrades – LED Message Sign
●Senior Center Repairs – Acoustical Panel Replacement
●Bike Boulevard Improvements Phase 1- Design
●Interpretive Signs for City Hall Demonstration Garden
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Priorities
Four CIP project prioritization categories -
●Health and Safety
●Reliability & Resiliency
●Cost Savings and/or Operational Efficiencies
●Grant Eligible / Other
Priorities, cont.
Projects within each category prioritized on a scale of 1-4
●1 – Highest Priority, 4 – Low Priority
●Based on
●Urgency
●Funding availability
●Community support
●Risk assessment
●Part of an established plan, corridor or system
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Development of FY19/20 & FY21-24 Options
●3 options were developed
●Based on:
●Improvements to City Hall
●Priorities
●Capital Reserves and/or New
Debt
Option A
●New City Hall & Library Expansion
●Utilizes $30M Capital Reserve, $40M COP, $11M
G.O. Bonds, and $20.7M External Funding
●Requires increase in taxes such as Transactional
Use Tax, Utility User’s Tax, Transient Occupancy
Tax, Parcel Tax or a combination thereof.
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Option A – Priority 1
Project Name FY19/20
Interim City Hall (Monta Vista Rec Center Option)$2,000,000
Sports Center Seismic Retrofit $1,000,000
ADA Improvements $80,000
Regnart Road Improvements Phase 1: Sta 28+40 to 29+80 (Retaining Wall)$1,150,000
Quinlan Preschool Shade Structure $125,000
School Walk Audit Implementation $400,000
Bubb Road Improvements $1,980,000
Junipera Serra Trail (basic design for segments between Mary Ave & Vallco Pkwy)$1,800,000
Mary Avenue Protected Bikeways $165,000
McClellan Rd Bike Corridor Phase 3 ‐ Signal Intersection Improvements @ De
Anza/Pacifica $1,500,000
TOTAL PRIORITY 1 $10,200,000
New City Hall – design, construction & interim building $70,500,000
Option A – Priority 2
Project Name FY19/20
Bicycle Boulevards ‐ Phase 2 $649,000
New City Hall ‐ Design $2,100,000
TOTAL PRIORITY 2 $2,749,000
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Option A –Grant/Donation/Other
Project Name FY19/20
All Inclusive Playground ($1.448M Grant, $1.2 Local Share, $2.852 donations)$5,500,000
Linda Vista Trail (Land donation if we commit to construct)$2,200,000
Solar EV Chargers (75% Reimburseable)$827,400
TOTAL GRANT/ DONATION/OTHER $8,527,400
Library Expansion (FY21/22 Design $1M; FY22/23 Construction w/ parking
$9.05)$10,046,979
Option B
●City Hall Renovation & Library Expansion
●Utilizes $30M Capital Reserve, $14.86M COP,
$11M G.O. Bonds, $15.7M External Funding
●Does not require increased taxes
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Option B – Priority 1
PROJECT NAME FY19/20
Interim City Hall (Monta Vista Rec Center Option)$2,000,000
City Hall Seismic Retrofit $1,000,000
City Hall ‐ New Elevator $450,000
City Hall Generator Replacement $250,000
City Hall ADA Improvements $800,000
City Hall new HVAC System with EMS $250,000
City Hall Roof Renovations $600,000
City Hall New Switchboard & electrical system replacement $500,000
City Hall Lighting and lighting controls replacement $250,000
Sports Center Seismic Retrofit $1,000,000
ADA Improvements $80,000
SUBTOTAL PRIORITY 1 $7,180,000
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Option B – Priority 1 cont.
PROJECT NAME FY19/20
Regnart Road Improvements Ph.1 (sta. 28+40‐29+80 retaining wall)$1,150,000
Quinlan Preschool Shade Structure $125,000
School Walk Audit Implementation $400,000
Bubb Road Improvements $1,980,000
Juniperra Serra Trail (basic design for segments betweem Mary Ave & Valco Prkwy)$1,800,000
Mary Ave. Protected Bikeways $165,000
McClellan Road Bike Corridor Ph. 3 – Signal Intersection Imp. @ De Anza/Pacifica $1,500,000
SUBTOTAL PRIORITY 1 (this page) $7,120,000
TOTAL PRIORITY 1 $14,300,000
Option B – Priority 2
PROJECT NAME FY19/20
Bike Boulevard Project Ph. 2 $649,000
TOTAL PRIORITY 2 $649,000
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Option B –Grant/Donation/Other
Project Name FY19/20
All Inclusive Playground ($1.448M Grant, $1.2 Local Share, $2.852 donations)$5,500,000
Linda Vista Trail (Land donation if we commit to construct)$2,200,000
Solar EV Chargers (75% Reimburseable)$827,400
TOTAL GRANT/DONATION/OTHER $8,527,400
TOTAL OPTION B $23,476,400
Option C
●$6.1M City Hall Health & Safety Improvements
●Utilizes $30M Capital Reserve, $14.7M External
Funding
●Excludes Library Expansion
●No additional taxes required
●$13.2M available for “Other” Projects
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Option C – Priority 1
PROJECT NAME FY19/20
Interim City Hall (Monta Vista Rec Center Option)$2,000,000
City Hall Seismic Retrofit $1,000,000
City Hall ‐ New Elevator $450,000
City Hall Generator Replacement $250,000
City Hall ADA Improvements $800,000
City Hall new HVAC System with EMS $250,000
City Hall Roof Renovations $600,000
City Hall New Switchboard & electrical system replacement $500,000
City Hall Lighting and lighting controls replacement $250,000
Sports Center Seismic Retrofit $1,000,000
ADA Improvements $80,000
SUBTOTAL PRIORITY 1 (this page)$7,180,000
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Option C – Priority 1 cont.
SUBTOTAL PRIORITY 1 (this page)$7,120,000
TOTAL OPTION C $14,300,000
Option C –Grant/Donation/Other
Project Name FY19/20
All Inclusive Playground ($1.448M Grant, $1.2 Local Share, $2.852 donations)$5,500,000
Linda Vista Trail (Land donation if we commit to construct)$2,200,000
Solar EV Chargers (75% Reimburseable)$827,400
TOTAL GRANT/DONATION/OTHER $8,527,400
TOTAL OPTION C
$22,827,400
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Priority 1 – Health & Safety
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Priority 1 & 2 –
Grant & Donations
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Priority 2 – Health & Safety
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Priority 1 – Other Projects
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Why do Public Improvement
Projects cost so much?
Public Projects include additional requirements
such as:
●Environmental Clearance
●Qualification Based Consultant Selection
●Extensive Stakeholder and Community Outreach
●Project Delivery: Design-Bid-Build
●Formal Bid/Advertising Process
●Greater Accountability to the Public (Owners Rep.)
●Prevailing Wage
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Project Estimating: Construction Cost
Direct Cost: $ 80,000
Site Requirements (3%): $ 2,400
Jobsite Management (8%): $ 6,400
Insurance and Bonds (2.5%): $ 2,000
Overhead & Profit (8.5%): $ 6,800
Escalation (3% per year): $ 2,400
Estimate of Probable Construction Cost: $100,000
Project Estimating: Total Project
Estimate of Probable Construction Cost: $100,000
Design Contingency (35-50%): $ 35,000
Construction Contingency (10 -15%): $ 13,500
Subtotal Construction: $148,500
Consultant Design (10 – 12%): $ 14,850
City Project Management (5 - 8%): $ 7,425
Construction Management (10 – 15%): $ 14,850
Testing and Inspection (0 –5%): $ 7,425
Total Project Cost: $185,625
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‐30%
‐35%
5%
10%
35%
15%
20%
25%
30%
Construction
CompletionCONTINGENCY
% Contingency set aside for unknownsPre‐Design Conceptual DesignSchematic DesignDesign DevelopmentConstruction DocumentationBid0%
‐5%
‐10%
‐15%
‐20%
‐25%
Project Budget