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September 25, 1968a CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California 95014 ]Phone 252-4505 1,HC 18 MINUTES OF THE REGULAR 'MEETING OF THE ARGHITECTURAL ,AND SITE CONTROL COMMITTEE HELD SEPTEMBER 25 , 1968 ' 1N THE COUNCIL CHAMBERS CITY FALL; 'CUPERTINO, CALIFORNIA .: The meeting was called to order at 5:00 p.m. by Chairman Small, who 1call to order subsequently led the assemblage in the flag saliatea g salute Committee members present: Pitch, Youmans, Small. Absent: Members Aguilar and' 1YdcL,arerno Also present: Chief Build Ong Inspector Beanevich9 Recording Secretary Lucie "Mo MAtzleyo There were no written communications.' :no written The Recording Secretary advise& the Committee' members that Member McLaren had asked to be excused from attendance because of a conflict oral of schedule. [communication Member Youmans questioned the aocnxra.cy of the recorded voting of approval of Applications 348.®HC=68,'.page 2 of the September 14 1968 acturacy` of: minutes of H Control; wha;ch shojis . a°No17" votes by Members Youmans, And ..minutes McLaren. It was ascertained subsequently that the, recorded:,vote : ,;questioned was incorrect and that the sole "No" vote. was made by Member Youmansq Member Fitch moved, Member Youmans' 'secohded and. it wad: passed :i��an� ;corrected mouslyto approve the minutes of the: September 11 19168_ maetijag•;,,as .minutes.: > corrected approve-d.. Ap lications A. Application 371 HC-68fl Robert' Igo Conlon, F60. Bow 56, A�nt�oc.�n requesting approval to construct an 1800 sgofto building (boat sales) and a 1024 sales office buildinag-,:to be located at the northwest corner of Stevens Creek! Bout-evard. and Vista Driven (Hearin continue from September.::11a. 196.8), Also 'requesting approval to erect: a pole sign -and :a rbuildiang: . sign.: (Allowable area: 206 >sqm fta Mr. Gary Stokes, Civil Engineer, presented the application stating that this reprised proposal incorporated .all the conditions..:impoeed upon the application at its continuation.under date of Sep•t,embcr.12. 19680 Mr, Stokes explained that the service building had a.mansard roof along all, four walls of the building which. closely re.zsembled :the roof of the sales building; bath roofs to be,,constructed lof con ete the shingles. Also, that the :previously .,proposed: fence; hac,_,,been , revised to gh only 6:1, completely w: thin "the: confines of the O d;inan e, and that the fence along ° Stevens;, o.had been eliminated and replaced by a decorative, concrete block fence of `8 x 8 blocks with four openings ®f 2 x 2; or 2 x 3,, either crossed` or scrolled decorative type 'screen,a page 2 lighting discussed' directive theme defined elevation; outlined staff report explana- tion paging system discussed land* _. soaping presented Minutes of H Control September 25, 1968 HC- 18 Application 371- HC-68 cont'd Mr. Stokes stated that the on -site lighting was intended to provide a minimum amount of lighting for security purposes with some flood lights shining into the yard; the exterior lighting to provide low lights for the display area and the decorative fence, all of which to be at a maximum height of 21. Chairman Small suggested to discuss the architecture, the landscaping, the lighting and the signs for this application separately. The members agreed. The applicant explained that the construction would be such as to enhance a proposed Polynesian theme, the landscaping to continue around the eastern exposure off Vista Drive by a low privet hedge along the fence, and with a chain link fence with redwood slats along the sidewalk, identical to the one as shown for the adjoining Ivey Chevrolet agency. In explaining the change of elevation from that originally proposed, Mr. Stokes stated that the service building would have a 121 wall with 4' of mansard roof. Some discussion ensued on the necessity of constructing a concrete wall for parcel 3 of they ?ropryrty. Mt. Stokes stated that if it was deemed necessary and was not showL on the sub- mitted plans, it would be constructed to adhere to the requirements of the Ordinance. The Chief Building Inspector, who had been asked for his opxnon, stated that this site does not abut residental property; hence, ao concrete wall need be constructed. Mr. Stokes continued his.presentation by stating that there would be double flood lights on each corner, all below the height of the bottom of the mansard roof, and there would be no light standards. When a possible installation of a paging system was discussed, which system might interfere with the adjoining school property, Mr. Stokes emphasized that this matter had been discussed prior to the Planning Commission's approval of this application which approval had been conditioned upon the application being reviewed after one year at which time all stated objections could be eliminated. Mr. Stokes explained that the landscaping had been designed by a landscape architect and would include palm trees, dwarf lllies of the nile, junipers, shrubs and agapansas, with all diet areas now proposed on the plans to be planted with ground cover or ycvered with bark. Mr. Stokes offered to have the landscape architect appear ,. before this Committee, if this was deemed necessary, to explain the landscaping in detail. Mr. Stokes also stated that the -pal would be paved with exposed aggregate small enough for the dollies which carry the boats to roll over easily when the boats are stored for security purposes after business hours. OU,e-Az L, E , I I Minutes of H Control September 25, 1968 Application 371-HC-68 cont'd HC- 18 page 3, By utilizing an artist's rendering and a plot plan, Mr. Dave Norman of Ad Art explaln6d the proposed d sign stating that the`" Isign would be enclosed with aieblzW6609concreteeberm and would be surrounded by landscaping. The sign, which consists of two" cabinets atid one present':. . building sign with a total sq uare- footage of 2010 sq.ft.df' the allow- � iatiOh `6f-' able . 206 shall show the I upper cabinet, the reader board -and signs the sign mounted on the building, constructed of baked enamel L.7'fin1sh with subdued coloring. Mr. Norman related that the anchor as shown on the submitted drawings� had originally been proposed butwould be eliminated according to a statement 'made by the Chief Building Inspector that' its addition, deLet-Lon would exceed the legal dimensions. Mt. Norman explained :the upper 1:of 7itet? cabinet to be 111 x 51, the reader board to'be41 x 8 and the signs for the building to have a 21 x 121611 dimension. Chairman Small asked for audience comments ins; conne %, ction::;with 1:this no Atdiende application,1none were forthcomin'go comments It was the I consensus among the Commissioner's that adequate information had been su "p . lied upon which to base a decision and"that the' applic_ Suf ficlent-411 p action could'*bc- considered for all requested approval Member Youmans moved to recommend Application subject to thee Commissions, Planning CommissioI check,list, subject to the twelve approved Standard Conditions, and per the plot and'eleva-tion-plans as subv. mined. which include the buildings, theLlAndsi-caping,, the lighting condi t ions '. and the signs; with the additiona'L qoiadiLion, that shall -not ,be stacked in a vertical position nor shAlLthey be.stacked- hori�? zontally one on top oa -hc f another to exceed _-ight' of eight feet " above groundAevel to be inclusive for the I eni-irepropeity ara- . e in— side or outside of the fenced area."Furthe'r that all planned - areas on the�'Stevens Creek Boulevard exposure shall show ground. coverin such :a,fashion that, at maturity, alL.dirt areas will; be covered. Membev Fitch secondedo The Chair directed the record to show that 'the minutpe of, the Sept('� ber 11, 1968'meeting had. been qu d� bterepeatedly and that uI(Ondirective disc�sss.l held at`thatmeeting as well as a ct io n s taken'durLng same shall apply to thisapproval. ... The motion passed 3,0 0motion passed.* Unfinished Busine.,ss 0 page 4 Minutes of H Control September 25, 1968 HC-18 Unfinished Business cont'd Mr. Benevich explained that when the application for the building was originally approved the submitted plans had shown clean and clear background lines for the roof top construction but that, subsequently, the explained building had been sold to the Monsanto Corporation who had found the installation of a 916" air conditiong unit including chiller with a 1016" fence mandatory for their operation. According to Mr. Benevich, this construction had been; placed on top of the roof where it remained in plain view. In this connection, Mr. Benevich questioned the verbiage of the wording first condition of the 12 Standard Conditions, indicating that questioned applicants might find a loop -hole in the wording to allow such con- structions. To refresh the members' memories, Mr. Benevich read the entire first condition of the 12 Standard Conditions. amendment Member Youmans moved to amend the first condition of the 12 Standard to first Conditions as follows: condition 'Appurtenances shall not be visible from any street or any area of 12 commonly used by the public. Further, that a`l! sup-h ap-artenaaces standard shall be placed within the roof line of the building for which conditions they are installed. This shall apply to items such as meter boxes, exhaust fans, air-conditioning units, and -he lime." Member Fitch seconded and the motion passed unanimoualvr. Considerable discussion ensued on how the i nstallat--lon c ld Asa"ve been permitted and, since it was now in existence, how such viola,_"_ins could discussion be prevented in the future. It was the feeling of the Corm i ttee members that this application should have beer. re -submitted as it wa= modified from the originally submitted, discussed and approved playas, particularly since the original approval had been based upon plans which da not show any constructions on top of the roof line. The Chief Building Inspector felt that, with the amendment to the first conditions, all future violations could be controlled. However, it was directive the consensus of the Committee members that a specific directive, perhaps requested in the form of a minute order, should be requested of, and passed and approved by, the City Council to intensify the powers of the Building Department in enforcing the Ordinance to the :fetter, precluding even the slightest deviation from the Ordinance. Member Fitch moved that any architectural changes proposed subsequent changes to the initial approval by the Architectural and Site Control Committee to be of any application should they be submitted to the Building Department submitted shall be submitted to H Control for review prior to the final in- spection. Member Youmans seconded and it was passed unanimously. Member Youmans suggested to request a City Council directive by which request any builder shall submit modified plans for review by R Control prior for city to the proposed construction of such modification, emphasizing that council the Monsanto construction was not shown on the originally submitted plans and is in clear violation of the Ordinance. • Minutes of H Control September 25, 1968 Unfinished Business cont'd It was the feeling of the Committee members that perhaps a precedent should be set by requiring the applicant to dismantle what had,been constructed without the approval of this Committee. The members requested to be supplied with the originally submitted plans showing the clear roof top and all minutes of meetings during which Applic- ation 332-HC-68 was discussed so that the Chairman could present this case in point to the City Council for their directive and action. New Business �P The members of the Committee asked questions relative to previouI sly reported and continuing Ordinance violations within the City of Jg Cupertino. One question centered on the Goodwill pick-up centers �n Cupertino which are debried and cluttered and give a most un- 8ightly impression. Member Fitch moved that this matter be referred to the City Council with a request for a directive to the, Goodwill representatives' to either police the pick-up centers at more frequent intervals or to remove the boxes. Member Youmans seconded and it was passed unanimously, It was the consensus of the Committee members that the proposed presentation of slides of European architecture as offered by Mr. Laurin would- be_ most interesting to 4WPoa�tlttee members and Al not just to,.Ilthe�;-.quorum.present at this meeting. Considering the rather leng, t1iyagendas, the members.fel.t.that a special study sessia)nI,, would be warranted at which the presentation could be made without 1 the necessity of also conducting listed business. Member Youmans moved to adjourn the meeting to a study ses,siorn, to be scheduled for Wednesday, October 2, 1968 at 8000 p.m. Member Fitch seconded and it was passed unanimously. The meeting adjourned at 9:50 p.m. APPROVED., E. James Small Chairman HC- i8 page 5 data requested' new business discussions council ` asked for directive pretentation to be made to fullboard study session slated adjournment