CC 06-18-19 #17 FY 2019-20 Final Budget Hearing and Adoption_Written CommunicationsCyrah Caburian
From :
Sent:
To:
Cc:
Subject:
lorraine eaneff <l deaneff@gmail.com>
Tuesday, June 18, 2019 7:40 AM
City Council
Roger Lee ; Chad Mosley; City Clerk
Tonights City Council Meeting
cc 6/18/19
Item# 11
Later this month, the residents of Linwood Acres have a scheduled neighborhood meeting with the city staff, scheduled
at our request by the city engineers after some communication with the city about questions the residents of our streets
have. The city is planning to add additional lighting to Larry Way and Randy Lane, but it will not be added on existing
wooden poles that already exist in the neighborhood and currently contain all the lighting except for 1 random pole on
Randy Lane in our neighborhood. Before this project is approved and implemented, several residents asked to have
more information and possibly some input as our neighborhood has a unique zoning and feel which residents have
spent years in city meetings to maintain especially during the development of the Apple 1 campus construction and
some rezoning in the city in years past. City staff has already scheduled and sent a postcard inviting residents to a
neighborhood meeting to see and discuss the plans . Our neighborhood, which includes some original owners who still
remain as well as second generation families that chose to stay should be able to see these plans before they are
approved, and the city staff has clearly agreed. Please do consider this when you discuss the design and approved plan
mentioned in the Capital Improvement part of Item 16 in tonights meeting. It seemed that the meeting was to be
scheduled view and discuss this lighting project BEFORE it was approved .
Lorraine Eaneff
Larry Way
Linwood Acres ,Cupertino
Total Control Panel
To: citycouncil@cupertino.org
From: ldeaneff@gmail.com
Message Score: 30
My Spam Blocking Level : Custom
Block this sender
Block g.mail.com
This message was delivered because the content filter score did not exceed your filter level.
High (60): Pas s
Medium (75): Pass
Low (90): Pas s
Custom (55): Pass
Cyrah Caburian
From:
Sent:
To:
Cc:
Peggy Griffin <griffin@compuserve.com >
Tuesday, June 18, 2019 1:07 AM
City Council
City Clerk; Roger Lee; Chad Mosley
Subject: CC Meeting June 18, 2019, Agenda Item 16 -Capital Improvements
Dear Honorable Mayor Scharf and Council Members,
I have expressed concern before regarding the metal poles on the wrong side of the street in the "Randy Lane and Larry
Way Street Lighting" CIP project. Our neighborhood is zoned semi-rural and the City's current plan goes against our
zomng.
Chad Mosley has set up a neighborhood meeting to go over their plan and get input from our residents to see what is
acceptable. There is no mention of this in Item 16, Attachment D7 . According to this 117 paged document, the design
is complete, it's approved and there's no mention of possible changes based on community input!
From the agenda for the meeting, item 16, Attachment D7 lists this project on several pages:
Page 14 of 117 ... "design complete"!!!! What about community input?
Page 19 of 117 ... "approved plan"!!!
Page 53 of 117 ... Does not mention the need for neighborhood consensus/input! Does the cost estimate include this???
The cost estimate hasn't changed since before the community meeting was scheduled.
This looks and feels like once the City Council approves this, the design is fixed in concrete and the neighborhood
meeting will be just a waste of our time because nothing will change regardless of our input!
REQUEST: At the City Council meeting, please ask Roger Lee, if the Council approves this CIP, can the Randy/Larry
design be changed based on the input received from the neighborhood?
Thank you,
Peggy Griffin
Total Control Panel
To : citycouncil@cupertino.org
From: griffin@compus~e.com
Message Score: 1
My Spam Blocking Level : Custom
Block this sender
Block compuserve.com
Th is message was delivered because the content filter score did not exceed y our filter level.
1
High (60): Pas
Medium (75): Pass
Low (90): Pass
Custom (55): Pass
Cyrah Caburian
From:
Sent:
To:
Cc:
Subject:
Eno Schmidt
Friday, June 14, 2019 7:50 PM
Steven Scharf; Liang Chao; Jon Robert Willey; Rod Sinks; Darcy Paul
Kristina Alfaro; Zach Korach
Support for Accounting Technician Position Request ·
cc 6/18/19
Item #17 ,
Attachments: D4a -Accounting Technician Position Request.pdf; Embezzlement Debrief and Internal Controls
Staff Report.pdf
June 14, 2019
Dear Mayor and City Council Members:
I am sorry that I am unable in-person to attend your June 18, 2019 City Council meeting to express my support
and answer questions about the City Staff proposal to add an additional permanent FTE Accounting Technician
to the finance department team (please reference attached PDF: Accounting Technician Position Request). Since
I am traveling out of town, I am submitting this written note for your consideration and of course would
endeavor to answer any questions by email.
From my perspective as Chair of the Cupertino Audit Committee, the proposed added role of Accounting
Technician is an important part of the package of enhanced internal controls developed by City Staff in
collaboration with the Audit Committee, to address the embezzlement committed by the City's former
Senior Accountant. As you will see from the detail proposal by City Staff, important parts of the role of the
Accounting Technician include a liaison and staff role to work with the new internal audit function, which
also is a part of that package of enhanced, proactive internal controls. Without this added resource I feel the
City will not have sufficient personnel for prrper segregation of duties and that that condition exposes the
City to higher risk of potential embezzlement. On April 24, 2019 the Audit.Committee held a special
meeting to address the status of the embezzlement by the City's former Senior Accountant, and after
considerable deliberation voted unanimously to accept the staff report entitled "Embezzlement Debrief and
Internal Controls Risk Assessment Report" (please see the PDF of that staff report attached hereto for handy
reference). The full Audit Committee concurred with my personal evaluation as well as City Staff .
recommendation that adding an additional FTE finance team member is an important part of implementing
the enhanced, proactive internal control package.
Thank you for your consideration,
Eno Schmidt
Chair of the Cupertino Audit Committee
PDF Attachments:
• D4a -Accounting Technician Position Request
• Embezzlement Debrief and Internal Controls Risk Assessment Report dated April 24, 2019
Cc: Kristina Alfaro
ZachKorach
Best Regards,
1
Eno Schmidt
Chair, Audit Committee
City of Cupertino
Email: eschmidt@cupertino.org
Mobile: (408)768-2790
Confidentiality Notice: This email transmission (and/or the attachments accompanying it) may contain legally privileged and confidential
information, and is intended only for the use of the individual or entity named above. If you are not the intended recipient, you are hereby
notified that any dissemination, disclosure, distribution or copying of this communication is strictly prohibited. If you have received this
communication in error, please promptly notify the sender by reply email and destroy the originai message.
2
Option A -Accounting Technician
Controls and Tasks Necessary To Implement and/or Maintain Estimated Hours Per Year Able to Implement?
Audit of one-time payroll changes 104
Li{er acces~ rihtfrii.6-bf t6r]'.ng_ · ·
System implementation documentation 50 Yes
S~grei~tfoii~r:t?"Yi\es]rjy~rgwi.itDJll_6_Y,\)~'.b~6kfngl~fpFrhatfort.'
Vendor master file maintenance and monitoring
Cr6ss:tr~(n1hi t½~nagerneHt ..
Policy compliance (cash receipts/purchasing)
CAFR ~}iitaef,B{airtenante " l}t;{ .
Internal audit coordination 208 Yes
Option B -Convert Limited Term Senior Management Analyst to Permanent (term ending 6/30/2020}
Controls and Tasks Necessary To Implement and/or Maintain Estimated Hours Per Year Able to Implement?
Audit of one-time payroll changes
Qser ~c~~s~fight{rtih,d1t_9rin'i ·.· .. , •-··.
System implementation documentation 50 Limited to current resources*
S~grig;fi/i'r,i pfpgtiii j~vqlyipg_ e111pi9"ye e, banking inf9 rmati on , ·ul1lifec1 i2}yf~niiiif~tiifaf ....
Vendor.master file maintenance and Limited to current
Policy compliance (cash receipts/purchasing) 208 Limited to current resources*
cMR~µiiif~fmafoted~[icf ' ._ .. ·_1Jdiiie4foi~rr~.ntri~6::Jrcesf.
Internal audit coordination 208 Limited to current resources*
* Due to the already existing workload capacity within the department, the controls and. tasks noted may not lie completed in a timely
manner or as frequently as recommended by City's external auditors and forensic accountants.
NOTE: Absorbing the controls and tasks above will limit the amount of availability for other projects such as, but not
limited to, OpenGov Transparency and Budget Builder, Collective Budget, as well as various special projects and
tech_nical trouble-shooting assignments within the City.
Option C-No Changes to FTE Staffing
Controls and Tasks Necessary To Implement and/or Maintain Estimated Hours Per Year Able to Implement?
Audit of one-time payroll changes 104 Limited to current resources*
use€?CS~lim~:~qnJf9iflli'~~,: "~-~-, .:.::.:j·.: > .,-t .! _:,:,,··",,, :':r1.-. :::?~:::':~·~::; -~~{~---:I;~0:4J:,;E::;;.~tifnJi~lf ~;·:4qr-;~~Utia~-:P~t.~~s7::~
System implementation documentation 50 Limited to current resources*
.s~~t-ei~il[ij·~tJ!t\I~j}o.ygly[@ihl:Pfify{~'f~•~~rns-inrcilmatlbtt:·••···
Vendor master file maintenance and monitoring 104 Limited to current resources*
-¢~c1c~ft r~l6foiJ11ifo~Jiewet1t'.'.i ,; ,{;. ·:;.c · ·
Policy compliance (cash receipts/purchasing) 208 Limited to current resources*
t:fFR Byji~err:iliifoteti;nsr! . ····•·•. ½!rt1itedfb.syfrlgfrii.a·g1gei"
Internal audit coordination 208 Limited to current resources*
* Due to the already existing workload capacity within the department, the controls and tasks noted may not be completed in a timely
manner or as frequently as recommended by City's external auditors and forensic accountants. Additionally, absorbing the controls
and tasks above will limit the amount of availability for all other tasks handled by Finance staff. Effective Juiy 1, 2020, the Department's
Senior Management Analyst's term will end and current staff will be required to take on Open Gov Transparency and Bµdget Builder,
Collective Budget, as well as various special projects and technical trouble-shooting assignments within the City.
Attachment D4a
CUPERTINO
Subject
ADMINISTRATIVE SERVICES DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3227 www.cupertino.org
AUDIT COMMITTEE SPECIAL MEETING STAFF REPORT
. Meeting: April 24, 2019
Embezzlement Debrief and Internal Controls Risk Assessment Report
Recommended Action
Accept staff report and provide recommendations as necessary and appropriate.
Discussion
Background
On September 5, 2018, former City of Cupertino employee Jennifer "Yuen-Cheng" Chang, former Senior
Accountant, was arrested for her alleged role in the embezzlement of public funds. It is believed that Ms.
Chang issued and cashed numerous :fraudulent checks between 2000 and 2014 for a total of $791,494.
The checks were found debited against a liability account and deemed suspicious due to their nature, size,
and lack of supporting documentation.
The alleged scheme ended in September 2014, three months before the implementation of an upgraded
financial system in December 2014 that enhanced internal controls, both quantitatively as well as
qualitatively. Ms. Chang, who was hired by the City in 1997, retired in July 2015.
No other employees, former or current, are implicated in the alleged scheme at this time.
What Has the City Done?
The City implemented a new Enterprise Resource Planning system (NWS) in December 2014. NWS
significantly increased the capabilities and functionality of the City's internal control environment by
establishing decentralized accountability and segregation of duties.
Although this was a positive step forward, the cut-over to the new system, led by the City's former Senior
Accountant, Jennifer Chang, experienced difficulties and required significant additional clean up after
going live. Effected areas included the City's payroll and benefits module, bank reconciliation module,
and deposit liabilities. Addressing the issues one cycle at a time, City staff began the deposit liability
reconciliation and deep-dive at the transaction level. Twenty-three suspicious checks were uncovered
internally in April 2018. Upon discovery, staff worked with local law enforcement to begin the
investigation.
On May 31, 2018, City staff engaged Mr. Morang and his team of forensic accountants from Frank
Rimerman + Co. LLP, an independent third party, to conduct a limited scope, high level fraud review of
the suspicious transactions identified by the City (Phase I) at a cost of $20,000. On August 6, 2018, Mr.
Morang provided the City with a finalized report confirming the City's suspicions and also recommended
a continued forensic analysis to investigate possible exposure areas outside of the City's deposit transaction
cycle.
In an addendum dated September 21, 2018, the City further engaged Frank Rimerman + Co. LLP, to
perform the following services (Phase II) at a cost of $35,000:
1. Update the risk assessment of the various potential fraud schemes available to Ms. Chang (or other
city employees) in addition to previously identified scheme to ensure completeness.
2. Conduct additional analysis using data analytics of transactions which had not yet been identified
during Phase I as related to the known fraud schemes.
3. Conduct an internal controls risk assessment project of the current control environment.
Based on additional forensic procedures performed by Frank Rimerman + Co. LLP, the team confinn~d no
additional exposure appeared to exist from the scheme identified by staff or from other schemes alike.
The internal controls risk assessment project commenced in October 2018 and a final report was issued
dated March 22, 2019. The purpose of this report was to provide a comprehensive list of all observations
for management's consideration. The observations in the aggregate are considered to be the "gold standard"
for an organization's control environment. While implementing 100% of the observations is idealistic, risk
assessments and cost/benefit analyses were and are to be considered prior to electing to implement. Frank
Rimerman + Co. concluded in their report, "Based on the results of the internal controls review procedures
performed, we concluded that the City of Cupertino's procedures are in general adequate given the current
size of the organization."
For purposes of this staff report, the results or observations from the project have been categorized into
three sections: implemented, in process, and prospective implementation/determination. Further
information regarding· the observation and management response can be found in the Internal Control
Report attachment.
Implemented
• Process manager changes
• User access rights monitoring
• Check stock
• Checklog
• Enhanced documentation of communication/workflow process
• Cash collection site procedures: reconciliation, safeguarding, deposit
• File protection
• Vendor master file review
• Timecard circumvention
• Off er letter validation for leave balances
• Payroll one-time changes
In Process
• Cash/receipts/handling policy
• Permit and lartd use management applicable
• Purchasing policy update
• Job offer letter for part-time employees
• Fingerprinting policy
• Probationary tracking
• Security/surveillance (FY 2019-20)
Prospective Implementation/Determination
• System implementation documentation
• Reclassification memo formalization
• Performance management NWS integration
• Employee banking information
• Positive pay/ ACH validation
• Accounting period lock down
• Temporary vendor invoices
Internal Audit Function
An internal audit function was approved as part of the City Council Work Program for FY 2019-20. City
staff will be performing a Request for Proposal (RFP) process to retain an internal auditor for purposes of
providing independent and objective evaluations of financial and operational activities. The function will
be tasked with ensuring that the City is complying with policy, regulations, and laws; both internally and
externally. The function is proposed to report to the City Manager with oversight from the City's Audit
Committee and City Council.
Recommendations
1. The court proceedings related to the embezzlement case are in-process. The City anticipates full
restitution and it is staffs recommendation that the funds remain in the City's General Fund rather
than escheating to the State of California. · Lacking sufficient evidence and support, it is
indeterminable as to whether the funds had, at one point, belonged to a customer or if they had
belonged to the City. Additionally, due to the iack of support pertaining to the embezzled dollars
over the fourteen (14) year period, the State would be unable to adequately reunite the funds with
the rightful owner.
2. Since the implementation of the City's enterprise resource planning system in 2014, staff have been
incorporating new additional controls on an annual basis.. Most recently, significant additional
review procedures have been implemented as a result of the Internal Controls Report. With the
· additional resources allocated for this purpose as well as the additional resources that will be
necessary to accommodate, coordinate, and comply with internal audit function procedures, staff
are proposing adding one additional full-time staff to the Finance Division.
Prepared by:
Reviewed by:
Approved by:
Zach Korach, Finance Manager
Kristina Alfaro, Director of Administrative Services
Timm Borden, Interim City Manager
Cyrah Caburian
From:
Sent:
To:
Subject:
Attachments:
Chris Mendible <chris_mendible@stevenscreektrail.org >
Monday, June 17, 2019 12 :55 PM
City Council
FY 2019~2020 CIP Linda Vista Trail Funding
A TT0000l.htm
Dear Honorable Mayor Scharf and Council Members:
The Friends of Stevens Creek Trail urges you to find an alternative to the June 18th City Council Meeting Agenda Item
17 . Recommendation 2 .j Approve the removal in appropriations of $2,200,000 for Linda Vista Trail.
Please leave no stone unturned to accept the generous land gift and keep the Linda Vista Trail in the FY 2019-20
CIP . Trails and access to open space for walking, hiking, biking and running are perennial favorites on community
surveys. This trail will not only allow for public access to open space but also provide an extension of the regionally
valuable Stevens Creek Trail, a local connection from Linda Vista Park to McClellan Ranch Preserve and help promote
the vision of completing the trail from the Bay to the Santa Cruz Mountains. The leverage provided by the property gift
makes this project a great community benefit at a minimal cost. Please find a way to keep this project moving forward
in the FY 2019-20 CIP. .
Thank you for your consideration,
Chris Mendible
Associate Director
Friends of Stevens Creek Trail
chris mend ible@ste venscreektrail.org
FRIENDS
OF STEVENS
CREEK TRAI L
Total Control Panel
To: citycou ncil@cupertino.org Message Score: 20
From: chris_mendible@stevenscreektrail.org My Spam Blocking Level : Custom
Block this sender
Bl ock stevenscreektrail.org
This message was delivered because th e co ntent filter score did not exceed your filter level.
1
High (60): Pass
Medium (75): Pass
Low (90): Pass
Custom (55): Pass
Cyrah Caburian
From:
Sent:
To:
Subject:
Peg Gmail <pegmomrn@gmail.com>
Monday, June 17, 2019 2:14 PM
City Council
Linda Vista trail
Hello .. .! am a Cupertino resident of over 30 years . I am in favor of the proposal for the Linda Vista trial extension.
Thank you!
Peg Albrets
8005 Rainbow Dr
Cupertino
Sent from my iPad
Total Cootrol Panel
To: citycouncil@cupertino.org
From: pegmomrn@gmail.com
Message Score: 1
My Spam Blocking Level: Custom
Block this sender
Block gmail.com
This message was delivered because the content filter score did not exceed your filter level.
1
High (60): Pass
Medium (75): Pass
Low (90): Pass
Custom (55): Pass
Cyrah Caburian
From: Lisa Warren < la-warren@att.net >
Monday, June 17, 2019 4:07 PM Sent:
To: City Council ; Cupertino City Manager's Office
Cc: City of Cupertino Planning Commission; City Attorney's Office
Subject: Parks Master Plan Chapter 4 Recommendation Highlights -And -CIP Budget 2019/20
Mayor and Council Members .
I am sending this message prior to your Jun 18, 2019 regular meeting with some
questions/comments.
With limited time, I am not including much detail, but wanted to be sure that I at least
communicated briefly.
Can you explain, or discuss, these things :
• In the Parks and Rec system Master Plan in Chapter 4 "Enhancements to Existing Parks"
(pgs 80-83), --There is a ped/bike access improvement related to Blackberry Farm
Park that is identified as Immediate. It appears to be the only actual 'project' that is
presented as an 'immediate' pursual. I would like to understand how that was selected,
as well as bring this to your attention, in the event that you did not 'catch' this in the
info filled document. What is the estimated cost (if known) of that 'project' ?
• In the same PRMP Ch 4, under "Potential Joint Use Opportunities" (pg 85 bullet items
1,2,4 and 5) --I wonder why these 4 items are not listed as 'Immediate'
recommendation --and think thatJ remember there being open discussion about these
being 'conversations' to have with the district 'right away'. Have those
discussions/negotiations begun ? I know that there are residents who would like to take
part in those discussions at some level. The sooner the better.
Thank you.
Lisa Warren
Total Control Panel
To: citycouncil!@cupertino.org
From: la-warren@att.net
Message Score: I 0
My Spam Blocking Level: Custom
Bl ock this sender
Block art.net
This message was delivered because the content filter score did not exceed your filter level.
1
High (60): Pass
Medium (75): Pas
Low (90): Pas s
Custom (55): Pass
Cyrah Caburian
From:
Sent:
To:
Cc:
Carol Stanek <carolstaneks@gmail.com>
Monday, June 17, 2019 9:09 PM
City Council
Jeff Milkes
Subject:
Attachments:
Community Funding Recommendation from Parks and Rec Commission
P&R Minutes April 4, 2019.pdf
Dear Council members,
With respect to Item 1 ·7, 1. b, I would like to bring to your attention that the recommendation in your Agenda does not
represent the complete funding resolution approved by the Parks and Recreation Commission. In addition to funding
the 10 applications presented to you for $89,800, the Commission specifically called out the Cupertino
Historical Society Society to be funded separately. Below is the relevant section from the Parks and Recreation
Commission minutes of their meeting:
"Old Business, 3 .
... The Commission recommended the Cupertino Historical Society be removed from the Community Funding
Grant process and granted an annual fund from the City, similar to the Sister Cities.
Commissioner Wilson motioned to recommend to City Council to fund the top 10 applications based on the
Commissions' ranking sheet, with the caveat of separating the Cupertino Historical Society from the process and
awarding them their own dedicated funding on an annual basis. Vice Chair Kumarappan seconded. Motion
passed with 4 yes and 1 abstain." ·
Council delegated the review of the community funding requests to the Parks and Recreation Commission. It is
unfortunate that your packet did not include the full recommendation from the Commission. But that oversight should
not disadvantage the Cupertino Historical Society for funding per the recommendation of the Commission.
A copy of the minutes of this meeting is enclosed with the relevant section highlighted.
Carol Stanek, Cupertino resident
Total Control Panel
To : citycouncil@cupertino.org
From: carolstaneks@gmail.com
Message Score: I
My Spam Blocking Level: Custom
Block this sender
B lock gmail.com
This message was delivered because the content filter score did not exceed your filter level.
1
High (60): Pass
Medium (75): Pas s
Low (90): l'ass
Custom (55): Pass
CITY OF
CITY OF CUPERTINO fl PARKS AND RECREATION COMMISSION
Community Hall
CUPERTINO
CALL TO ORDER
10350 Torre Ave, Cupertino , CA
Thursday, April 4, 2019
7:00 PM
MEETING
MINUTES
Chair Tambe called the meeting to order at 7:00 p.m. in the Community Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present:
Commissioners absent:
Staff present:
Guest speakers:
APPROVAL OF MINUTES
Xiangchen Xu, Gopal Kumarappan, Neesha Tambe, Helene
Davis, Judy Wilson
None
Jeff Milkes, Kevin Khuu, Toni Oasay-Anderson, Gail Seeds,
Chris Corrao
Heather Minner
1. Regular Meeting of March 7, 2019
Commissioner Davis motioned to approve the draft minutes. Vice Chair
Kumarappan seconded. Motion passed unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Sophia Badillo, resident and elected board member of Rancho Rinconada, spoke
on the current situation of the Rancho Rinconada pool and it's program. Suggested
the City add more programming during the pool's off hours.
WRITTEN COMMUNICATIONS
Accepted a written communication from the Rolling Hills 4H Alpaca Project,
which will be posted on the website as public record.
Chair Tambe moved item numbers 5 and 6 up to next on the agenda.
NEW BUSINESS
5. Receive a Brown Act Presentation by the City Attorney
Heather Minner, City Attorney, presented to the Commission the rules and
regulations of the Brown Act, what's allowed and not allowed, what is considered
an open and public meeting, and example consequences for violations.
6. Receive a Cupertino Shuttle Survey Results Presentation by the Public Works
Department
Chris Corrao, Senior Transit and Transportation Planner for the Public Works
Department, presented to the Commission the recent shuttle survey and potential
program through a shuttle powered service with Via. The recommended pilot
program would run for 18 months. Item will be presented to City Council on April
16th• Chair Tambe recommended speaking to the local sports teams and other
Recreation organizations, Rotary, the Chamber of Commerce and local schools
about the program.
· Vice Chair Kumarappan motioned for the Parks and Recreation Commission to
support the Via shuttle program. Commissioner Wilson seconded. Motion passed
unanimously.
OLD BUSINESS
2. Receive the Update on the Citywide Parks and Recreation System Master Plan
Gail Seeds, Park Improvement Manager, presented to the Commission an update
on the master plan. Reviewed the history of what happened since the draft was
released in January. Tentatively scheduled to present to City Council on April 16th
. to review the scope of action items that are tied to the environmental clearance
evaluations. If approved, the revised draft plan will be released in May of 2019. ·
Sherman Cater, Cupertino Resident, requested the City remove Memorial Park as
a potential location for the major use facilities (aquatics and fine arts. center)
proposed in the Master Plan, due to poor connectivity and parking opportunites.
3. Discussion and recommendation to City Council on the priority of the Community
Funding Grant Applications received for FY 2019/2020
Commissioner Davis recused herself from the item due to a conflict of interest.
Toni Oasay-Anderson, Mangement Analyst, provided an update on the
Community Funding grant application process. Commissioner Wilson asked for
more guidelines from City Council on how to organize and rate the applications
· in the future.
The following residents/groups addressed the Commission:
-Dr. Sulochina Lulla, Breathe California
-Alex Bennett, Heart of the Valley
-Carrie Ziedman, Cupertino Historical Society
-Lauren Merriman, Friends of Deer Hollow Farm
-Bill Kerr, Cupertino Historical Society
-Rocky Aroda, InAtalent
-Sharon Blaine, Cupertino Historical Society
-Gail Fretwell-Hugger, Cupertino Historical Society
-Jennifer Furlong, Cupertino Historical Society
-Carol Stanek, Cupertino Resident
-Sujatha Venkatraman, West Valley Community Services
The Commission agreed to not alter the requested grant amounts in their
considerat1.on of ranking the proposals for this current year. Suggested the
following the changes/refinements to the Community Funding Policy for next
year and asked for more criteria for the evaluation process:
o A designated cap on the total available funds to award
o Separate evaluation and funds available for proposals submitted from
previous grant recipients vs new applicants or higher prioritization for
new applicants
o Separate evaluation and funds for applications defined by the requested
grant amounts (i.e . a tiered funding system)
Chair Tambe requested adding percentage of fundings to the excel comparison
chart ( comparison of the grant request to the total operational cost for the
program). The Commission recommended the Cupertino Historical Society be
removed from the Community Funding Grant process and granted an annual
fund from the City, similar to the Sister Cities.
Commissioner Wilson motioned to recommend to City Council to fund the top 10
applications based on the Commissions' ranking sheet, with the caviat of
separating the Cupertino Historical Society from the process and awarding them
their own dedicated funding on an annual basis. Vice Chair Kumarappan
seconded. Motion passed with 4 yes and 1 abstain.
The top 10 rated applications are:
Friends of Deer Hollow Farm -White Barn Renovation
Rotary-Cupertino Fall Festival
Euphrat Museum of Art -Museum
Bay Area Chrysanthemum -Show
Cupertino Symphonic Band -Equipment
Santa Clara Audubon society -Wildlife and Harvest Day
Cupertino De Anza Lion's Charities Inc. -Ride4Diabetes
-Heart of the Valley -Reacrung Hearts
-West Valley Community Services -Pantry Overhang
-Breathe CA -Seniors Breath
The Commission also requested a pre-meeting next year to fine tune the
Community Grant Funding Process.
4. Review of Future Agenda Items and Additions/Prioritization for Parks and
Recreation Commission
Chair Tambe reminded everyone that the Master Plan item and Shuttle Survey
item will go to City Council on April 16 th • Suggested adding scheduling of
. Commissioners at the upcoming Neighborhood Events. Vice Chair Kumarappan
requested adding to May "Opportunities for Collaborations With Other
Commissions". Commissioner Xu· reqq.ested adding the CUSD Joint Use
Agreement for Facilities Presentation in the June meeting.
STAFF AND COMMISSION REPORTS
7. Receive Monthly Update Reports from:
-Director
o Addition of the Pest Management Program Presentation to the May
meeeting.
o Alpaca fence extension request, is currently waiting for the design
update for the Community Gardens.
o Community Gardens were deconstructed and was added as a work
plan item for next year.
o Rancho Rinconada, overseen by LAFCO, will perform a special study
on the governance of the special district. Potential merger of the
district and the city or to potentially become a subsidiary of the City.
o Work Plan Update -Youth/Teen Engagement, Community Gardens
o Renovation of the Cupertino Teen Center
o Lawrence Mitty Acquisition
o All-Inclusive Playground
o Marketing Plan, Strategic Plan, Master Plan
o Currently recruiting for a Management Analyst
o Filled the Facility Attendant position at Quinlan -Bobby Kaufman
o Big Bunny SK on Saturday, April 20th
-o Holi Festival coming up
-Commissioners
o Commissioner Wilson, Commissioner Davis, and Vice Chair
Kumarappan attended the Volunteer Appreciation Lunch at the Senior
Center and commended the staff on the event. Commissioner Davis
will attend the Big Bunny SK.
o Commissioner Kumarappan attended the Mayort s meeting and
reported on:
• Bicycle Pedestrian Commission will host a family bike day on
April 13th and invited the Commissioners to attend.
■ Cherry Blossom Festival on April 28th•
■ Housing Commission -also have a community funding grant
(HSG) process and recommended learning from their process.
■ Library Commission -wellness program is working well at the
Library
■ Will send out other updates to Staff to share with the other
Commissioners
o Commissioner Xu attended the City Council meeting on April 2,
mentioned that they will setup objective standards on park standards
in the future.
ADJOURNMENT -Chair Tambe adjourned the meeting at 9:55 p.m.
Respectfully submitted,
·~/?/-
Kevin Khuu, Administrative Assistant
Recreation and Community Services Department
Minutes approved at "the 05.02.19 regular meeting
Cyrah Caburian
From:
Sent:
To:
Subject:
Dear City Council Members,
Carol Stanek <carolstaneks@gmail.com>
Monday, June 17, 2019 9:42 PM
City Council
Don't remove appropriations for Linda Vista Trail
The City has long hoped to extend the Stevens Creek Trail to the North and the South. The offer of the land donation
for the extension South to Linda Vista is a gift the City should not tum down. How often does the City get offered land
to extend trails? The City will want to do this at some point. Later the donation may not be available, or even if it is,
the cost will only increase to make the improvements.
I can't say I understand why the improvements should cost $2.2M. The City should look at ways to reduce the cost, but
should definitely accept the gift and move forward with extending the trails in Cupertino.
Carol Stanek, as resident
Total Control Panel
To : citycouncil @cupertino.org
From: carolstaneks@gmail.com
Message Score: 1
My Spam Blocking Level: Custom
Block this sender
Block gmail.com
This message was delivered because the content filter score did not exceed your filter level.
1
High (60): Pas s
Medium (75): Pass
Low (90): Pass
Custom (55): Pa ss
Cyrah Caburian
From:
Sent:
To:
Cc:
Subject:
Luis Buhler (Rockledge Associates) <luis@rockledgeassociates.com >
Monday, June 17 , 2019 10:22 PM
City Council
Luis Buhler (Rockledge Associates)
Stevens Creek Trail to Linda Vista Park
To: Members of the Cupertino City Council
As a former Chair of the Cupertino Parks and Recreation Commission, I strongly urge you to retain the appropriation to extend
Stevens Creek Trail to from Blackberry Farm and McClellan Ranch Park to Linda Vista Park . The development and extension of
Stevens Creek Trail has been a part of Cupertino's vision for many years and the current section of the Trail that connects
Blackberry Farm and McClellan Ranch park is used regularly by residents . The extension of the trail to Linda Vista Park would
enhance the value of the existing trail and increase the benefits by connecting two of Cupertino's most beautiful
parks . Ultimately, this would help. lead to a connection to the County Park and Stevens Creek Reservoir. Connecting our
community to this incredible outdoor resource would be a fabulous amenity for our residents . And to make this even more
compelling, the land is available as a gift to Cupertino at no cost if the trail can be opened . I urge the council to explore ways to
connect the parks in a cost effective manner-however that can be done -and to retain the appropriation to make sure the
connection completed .
· Best regards,
Luis Buhler
10372 Scenic Circle
Cupertino, CA 95014
Total Control Panel
To: citycouncil@cupertino.org
From: luis@rockledgeassociates.com
Message Score: 15
My Spam Blocking Level : Custom
Block this sender
Block rockledgeassociates .com
This message was delivered because the content filter score did not exceed your filter level.
1
High (60): Pass
Medium (75): Pass
Low (90): Pass
Custom (55): Pass
Cyrah Caburian
From:
Sent:
To:
Subject:
Hello city council members,
Dee Buhler <deebuhler@gmail.com>
Monday, June 17, 2019 10:39 PM
City Council
Linda Vista Park
As a Cupertino resident, I would like you to prioritize the project connecting Black Berry Farm to Linda Vista Park for
the following reasons:
1) Doing this project is cost effective since it connects two Cupertino parks. Also, the land is being donated .
2) It will maximize the use of parks and trails available to Cupertino residents.
3) It will provide a safer route since the residents can avoid city streets .
4) The completion of the trail from Black Berry Farm to Linda Vista Park would be a major accomplishment for the
city.
Sincerely yours,
Dee Faraon-Buhler
Cupertino Resident
Sent from my iPhone
Total Control Panel
To: citycouncil@cupertino.org
From: deebuhler@gmail.com
Message Score: 1
My Spam Blocking Level : Custom
Block this sender
Block gmail.com
This message was delivered because the content filter score did not exceed your filter level.
1
High (60): Pas s
Medium (75): Pass
Low (90): Pass
Custom (55): Pa s
Cyrah Caburian
From:
Sent:
To:
Subject:
Wil Fluewelling <wil4schools@gmail.com >
Tuesday, June 18, 2019 9:00 AM
City Council
Linda Vista Trail
Good morning Cupertino City Council,
Please proceed with Mr. Lowenthal's generous land grant so residents can continue their southbound hikes on the trail.
Thanks for your tirne and consideration,
Wil Fluewelling
Reference:
Agenda Item 17: Subject: Public hearing to consider and approve the Capital Improvement Plan (CIP); and
the Recommended Budget for Fiscal Year (FY) 2019-20; and the Adoption of the Recommended Budget;
and Establishment of the Appropriation Limit, and related actions; or take other action to approve interim
expenditures. Recommendations: 2 . j. Approve the removal in appropriations of $2,200,000 for Linda Vista
Trail. The Linda Vista Trail is an extension of the Stevens Creek Trail south from McClellan Ranch Park to
Linda Vista Park. The property owner has offered to gift the land to the City for the purpose of building the
trail and opening it to the public.
Total Control Panel
To: citycouncil @cupertino .org
From: wil4schools@gmail.com
Message Score: 20
My Spam Blocking Level : Custom
Block this sender
Block gmail.com
This message was delivered because the content filter score did not exceed your filter level.
1
High (60): Pass
· Medium (75): Pass
Low (90): Pass
Custom (55): Pass