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FAC 02-22-00 City of Cupertino FINE ARTS COMMISSION Regular Meeting February 22, 2000 CALL TO ORDER At 6:15 p.m. Charlene Pai called the meeting to order in Conference B. ROLL CALL Commissioners present: Chairperson Pai; Vice Chair Carl Orr; Commissioners Stephen Beard; Hema Kundargi; Janet Mohr (6:17 p.m.); Mary Sievert; Rita Young. Staff present: City Clerk Kimberly Smith; Recording Secretary Dorothy Steenfott. NEW BUSINESS A. Bi-annual commission presentation at City Council meetings. City Clerk confirmed that Pai was prepared for the presentation. Pai stated that she was prepared. B. Distribute spring grant applications to ad hoc committee. City Clerk distributed grant applications to the ad hoc committee of Beard, Mohr, and Young. RECESS and relocation to Council Chamber. In Council Chamber, Pai made a brief presentation to City Council regarding the accomplishments and goals of the Fine Arts Commission. RECESS and relocation to Conference Room B. February 22, 2000 Fine Arts Commission Page 2 Co Brainstorming regarding Council goals and permanent art in public and private places. City Clerk reported that city department heads will be meeting with the city manager in early March to discuss goals. She stated that the commission now needs to go through all of its goals and add dates for completion of each. City Clerk went through each of the following goals and completion dates were established as follows: Goal 1 - Make specific recommendations about events that support visual and performing arts, including cross cultural events. It was determined that goal one would be a report to council and include recommendations such as a film festival and a cross cultural festival (2/01). Goal 2 - Report on proposed permanent art placement in public and private spaces. A report to council will be prepared listing specific places for art to go (9/00). In addition, the commission will present a report to council requesting that an art project fund be established to assist in placing more art in public and private places (1/01). Mohr will research how other cities are using transient occupancy tax to fund art projects and will report to the commission by July, 2000. Goal 3 - Evaluate a children's mural class and project at Quinlan. City Clerk will coordinate with Parks and Recreation to determine when access to the Quinlan Center is available. Goal 4 - Outraech to other community arts organizations. A three part report will be prepared showing the following items: 1) list other organizations; 2) identify ways the organizations can help us; 3) find ways the commission can help other organizations (7/00). Mohr will research the Silicon Valley Arts Council and Cultural Initiatives. Goal 5 - Increase community awareness of city's role in supporting arts. A report to council will be prepared stating how to accomplish this goal. Creating a brochure from website information page was suggested as one possibility (7/00). February 22, 2000 Fine Arts Corcunission Page 3 o City Clerk requested input from the commission regarding Apple Computer's proposal for public art. The commission recommended that Apple should either install $100,000 worth of art on their own campus or may give us $100,000 in lieu of the art on their campus and the Fine Arts Commission will arrange to purchase and install a similar value of art in a public park or other public location and Apple will be credited with having met their obligation to provide public art. Kundargi then offered a modification to the recommendation that it should be specified that the money is not to be used on the Four Seasons Comer, but instead employed in different public places. City Clerk then restated the recommendation: If Apple opts to give a $100,000 in lieu fee, the Fine Arts Commission will manage the selection and installation and it will be for a site specific commission work with a value of $100,000 and those funds are not to be split up among other projects. The Commission accepted the recommendation as restated. D. Update budget narratives for 2000-2001 fiscal year. Continued to meeting of March 28. OLD BUSINESS A. Cherry Blossom Festival. Kundargi reported that she contacted two private schools. She stated that Bethel would like to participate and that she has not heard from the second school yet. Kundargi will confirm what supplies are needed for set up and arrangements will be finalized during the March meeting. ADJOURNMENT The meeting was adjourned at 8:34 p.m.