CC 05-13-2019 (Special) Y
C O P E RT I N APPROVED MINUTES
CUPERTINO CITY COUNCIL
Monday, May 13, 2019
SPECIAL CITY COUNCIL MEETING
At 5:30 p.m. Mayor Steven Scharf called the Special City Council meeting to order in the City
Hall Conference Room A, 10300 Torre Avenue.
Present: Mayor Steven Scharf, Vice Mayor Liang Chao, and Councilmembers Darcy Paul, Rod
Sinks, and Jon Robert Willey. Absent: None.
CLOSED SESSION
Council went into closed session and reconvened i11 open session at 6:45 p.m. in the Cupertino
Community Hall Council Chambers, 10350 Torre Avenue.
CLOSED SESSION
Written communication for this item included emails to Council.
Before Council went into closed session, the following individuals spoke:
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Bern Steves on behalf of Friends of Better Cupertino
James Moore (Cupertino resident) -distributed written comments
Caryl Gorska (Cupertino resident)
Lisa Warren
Ignatius Ding (Cupertino resident)-distributed written comments
1. Subject: Conference with Legal Counsel - Anticipated Litigation; Initiation of litigation
pursuant to Government Code Section 54956.9(d)(4): One potential case.
In open session, Mayor Scharf reported that no reportable action was taken.
2. Subject: Conference with Legal Counsel pursuant to Government Code section
54956.9(d)(1);Re:Pending Litigation;Friends of Better Cupertino,et al.v. City of Cupertino;
Santa Clara County Superior Court, Case No. 18CV330190 (SB 35 Vallco Project).
City Council Minutes May 13, 2019
In open session, Mayor Scharf reported that Council discussed with legal counsel this
pending litigation for which discussion in open session would prejudice the City in its
litigation and that no reportable action was taken.
RECESS
PLEDGE OF ALLEGIANCE
At 6:45 p.m. Mayor Steven Scharf reconvened the Special City Council meeting to order in the
Cupertino Community Hall Council Chambers, 10350 Torre Avenue and led the Pledge of
Allegiance.
ROLL CALL
Present: Mayor Steven Scharf, Vice Mayor Liang Chao (5:33 p.m.), and Councilmembers Darcy
Paul, Rod Sinks, and Jon Robert Willey. Absent: None.
ORAL COMMUNICATIONS
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Julia Miyakawa (Cupertino resident) talked about Regnart Creek Trail.
Lalitha Maruvada (Cupertino resident) talked about McClellan Ranch community garden
(budget item#4).
Lisa Warren talked about properties located near Creekside Park that the City was supposed to
have purchased 25 years ago when the park was originally built.
Natalie Zhou (Cupertino resident) talked about her Teen Commission application and a late letter
of recommendation submitted by her teacher.
Tanya (Cupertino resident) talked about flooding in Iran and support from Cupertino.
POSTPONEMENTS - None
CONSENT CALENDAR
Paul moved and Willey seconded to approve the items on the Consent Calendar as presented.
Ayes: Scharf, Chao, Paul, Sinks, and Willey. Noes: None. Abstain: None. Absent: None. '
3. Subject: Reassignment of Council representative on Economic Development Committee
City Council Minutes May 13, 2019
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Recommended Action: Approve reassignment from Steven Scharf to Darcy Paul as
representative on the Economic Development Committee.Note:Liang Chao representation
is unchanged.
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STUDY SESSION I
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4. Subject: Study Session regarding the Proposed Fiscal Year 2019 - 2020 Budget
Recommended Action: Conduct Study Session regarding Proposed Budget
Written communications for this item included a staff presentation.
Director of Administrative Services Kristina Alfaro and Finance Manager Zach Korach
reviewed the presentation.
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Council comments included:
Paul: Need a better narrative to reflect how much staff time is spent on specific activities
such as Sister and Friendship cities; compare staffing resources and compensation with
other jurisdictions and also per capita metrics on personnel via OpenGov as possible;need
better sense of accountability of staff duties.
Chao: Would like information and analysis regarding staff time allocated for each
commission; separate out item for community funding requests; consider a line item
expenditure for each funding request and provide report; make sure festivals are noted on
the City calendar; add the on-demand community shuttle bus pilot program separately
when bringing back the budget for adoption and note the dollar amount for a 7.5% to 7%
discount rate.
Scharf: Would like information on how much the City spends on festivals; try to off-set
additional position of Accounting Technician somewhere else in the budget; add column
showing cost per attendee for festival;agrees to add the on-demand community shuttle bus
pilot program separately when bring back budget for adoption. j
Sinks:Bring back more information regardmi g the Environmental Education Center HVAC
system.
Council recessed from 9:45 p.m. to 9:50 p.m.
Mayor Scharf opened public comment and the following individuals spoke:
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City Council Minutes May 13, 2019
Viraj Raut (Cupertino resident)
Bob Austin
Jennifer Griffin
Orrin Mahoney (Cupertino resident) on behalf of Cupertino Rotary
David Fung (Cupertino resident) on behalf of Friends of Deer Hollow Farm
Hung Wei (Cupertino resident)
Maggie Kuo
Lisa Warren
Rahul Vasanth
Lalitha Maruvada (Cupertino resident)
Mayor Scharf closed public comment.
Staff responded to Council's questions regarding the community garden.
Scharf moved and Willey seconded to move item number 6 ahead of item number 5. The motion
carried unanimously.
ORDINANCES AND ACTION ITEMS
6. Subject: Implementation of all-inclusive playground at Jollyman Park.
Recommended Action: Execute funding agreement with County of Santa Clara to accept
$1,448,201 in grant funding and proceed with implementation of an all-inclusive
playground at Jollyman Park and/or provide other direction to staff regarding an all-
inclusive playground.
Written communications for this item included a staff presentation.
Director of Parks and Recreation Jeff Milkes introduced the item and Park Restoration and
Improvement Manager Gail Seeds reviewed the presentation.
Mayor Scharf opened public comment and the following individuals spoke:
Barrat Lakshminarayanan
Lisa Warren
Rahul Vasanth
Jean Bedord
Mayor Scharf closed public comment.
City Council Minutes May 13, 2019
Scharf moved and Paul seconded to execute a funding agreement with the County of Santa
Clara to accept $1,448,201 in grant funding and proceed with implementation of an all-
inclusive playground at Jollyman Park and directed staff to include an estimated cost for
restrooms and look at Sunnyvale's Braly Park to see if there are efficiencies that would
apply to the Jollyman location. The motion carried unanimously.
Council recessed from 11:55 p.m. to 12:03 a.m.
STUDY SESSION (continued)
5. Subject: Study Session on the FY 2019 -2024 Proposed Capital Improvement Program with
Funding Options
Recommended Action: Receive 5-year Capital Improvement Program options regarding
projects and funding and provide comments.
Written communications for this item included emails to Council, a staff presentation, and
updated attachments B, C, and D.
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Acting Director of Public works Roger Lee reviewed the presentation.
Interim City Manager Timm Borden made a comment about City Hall and suggested
Council not include any funding right now and noted that staff would take the time to
gather all information including structural reports and come back to Council with a
satisfactory solution.
Mayor Scharf recused himself before discussing the Library expansion and left the dais.
Vice Mayor Chao opened public comment and the following individual spoke:
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Jennifer Griffin
Vice Mayor Chao closed public comment.
Mayor Scharf returned to the dais after Council discussion regarding the Library expansion.
Acting Director Lee continued with the presentation.
I Paul moved to re-fund the community garden renovation at McClellan Ranch and bring
back additional information and background on June 18. After further discussion, Paul
withdrew his motion.
City Council Minutes May 13, 2019
Council concurred to:
Remove EV Chargers from Category 4 "Projects with External Funding" unless the type of
chargers can be changed to be eligible for additional grants and/or it is determined that
additional grant dollars can be made available similar to the original 75% grant amount.
Move CommunityGardens Project to Category 1 "New Project" from"Other" list.
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Remove Capital Project Support and CIP Preliminary Planning & Design from Category 2
(these projects are annual reoccurring and are included in the proposed FY19/20 operating
budget).
Move the All-Inclusive Play Area for Jollyman Park from Category 4 "Projects with
External Funding" to Category 1 "New project"
REPORTS BY COUNCIL AND STAFF - None
ADJOURNMENT
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At 2:07 a.m. on Tuesday, May 14, Mayor Scharf adjourned the meeting.
Grace Schmidt, City Clerk