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November 21st, 1973a CITY OF CUPERTINO 10300 Torre Avenue, Cupertino Telephone. 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE OF NOVEMBER 21, 1973 IN THE COUNCIL CHAMBER.,- CITY HALL, CUPERTINO, CALIFORNIA. SALUTE TO THE FLAG The meeting was, opened. at 7.45 p.m. by Vice -Chairman Sallan with the Salute to the Flag. ROLL CALL Members present. Members absent. Staff present. s Dressler, Koenitzer, Weinstein and Vice --Chairman i Sallan Chairman McLa ren I Associate Planner Robert Cowan Recording Secretary Ruth'Cox APPROVAL OF MINUTES [[' t� Minutes of Regular Meeting of November 7, 1973 4 On: page 8, paragraph 3, Member Koenitzer wished the last sentence to read as follows. "Member Koenitzer asked about lighting and it was j explained there are 8 standards in the parking lot with additional - lights on the building". On the same page, paragraph 5, 68' should be changed. to 68" . On the same page under .condition (1) of motion, Member Koenitzer wished to delete the words "with wheelchairs". On page 14, paragraph 4, Member Koenitzer wished the last senten.ce.to, read ".,..; i.e. nothing over the ambient level of 50-53 decibels:"' On page 18, Member Koenitzer noted the next regular meeting date was November 21. t rove Minutes of November 7 k' .Member Weinstein moved o approve , 1973 as �. corrected. Seconded by Member Koenitzer. 0 n 1 fj HC-9 4 Page. 1 HC-94 MINUTES OF 1IiE NOVENBER 21, 19 73 Il-(. )NTROL MEET 11,4G 2 POSTPONEMENTS: None WRITTEN CO:,L IUNICATIONS : None ORAL CO1ILTICAl'IOdS: it;c - Weinstc in reported he had had a call from a 1 Mrs. Ellenor Katie on Vista !,noll conc�,rr_ed abort slrioke. emanating from Permanente. She wondered if tl,.(? City has lookod into the composition of the smoke to determine :if it is ste,-m or pollutant. Staff member Cowan said the Bay Area Air Pollution Control District laas the responsibility to see certain standards are met. The ,-a:E:E would research and a letter would be written to Mrs. Kane, Vice-Chai i�iai Sallan suggested contacting Mr. Calvo who is on the Board of Supervisors and also on Bay Area Control District. Member Koeni_tzer noted Cliai=man icLar n �•;ould have information I on this also. PUBLIC HEARINGS: 1. Application HC-51,296.2 of riob's Big Boy Family Restaurant represented by P.o,)ert E. Ea'cin requesting approval of light- ing for a restaurant facility located at the Southwest corner of Alves Drive and Saratoga--Sun.n--val_e Road, Continued from H-Control meeting of Novemb-r 7, 1973. l Vice -Chairman Sallan said she had an item from the City Council regarding the landscaping portion of this application. Tiie core , ttee agreed to dis- cuss this .ite, concurrently wLth the 1-gliti.ng. Staff report: Associate Pl<nl,,er Co,Ta- called attention to the staff report whici indi,c<__ted they felt Bob's 34_�; 'o-, had time to present alterna- Lives for ll.t,'''.:t1Ilg sL-ardu?rJL3 to tiIc:COY r Vl ?, L10 r' said 11r Lakin had indicated Bob's h i_g Bay would be :;i liin g to utilize Tvayerhauser poles but because of other probl. ,;ns ,ias as : ir_g for a different fixture. The staff had contacted lir. Bo;'d (Bunk o still wa.nte.d to use the other fixture as they felt it re aced particularly well to his build- ng. Mr. Cowan said the ASf`,C ? culd �.�;e to decide if the fixtures should be uniform. i Member Weinstein sal.d lie t'iought tlno IV yerhauser poles were not ava'Llalble. The Associate Planner said according tc their information the poles could be obtained. s a Mr. Robert Eakin, 22270 Kendle Streo -, Cupertino, said he ,.could prefer the straight pole, but if the cor,:m4-ttee usi.ated, they, would agree to the curved pole. Their preference of a fl'_t i,_ rather than the spliere was because the flat .lamp directed the light do-anwar,i only, not outward and upward as the bulb would. ri MINUTES OF THE NOVEMBER 2.1, 1973 H-CONTROL MEETING HC-94 Page 3 Member Weinstein again expressed his desire to have a quantative Ca measurement of lighting. He said he would prefer to go with the committee's original choice, Member Koenitzer said he preferred to stay with the guidelines proposed. Vice -Chairman Sallan said what the committee was after was uniqueness aesthetically .oriented. and this seemed to be a step in that direction. Mr. Eakin said this light would be much brighter than those at the Bumbleberry in that it had mercury vapor lights. He answered Vice - Chairman Sallan that the only other alternative was sodium which created a, yellowish light, The Associate Planner noted that in selecting the lighting for this quadrant further study should have been made of the intensity and Ell efficiency of, proposed lighting. Vice -Chairman Sallan suggested getting further input. Member Weinstein felt the committee should go along with the original proposal until they saw it and if it was too bright, the .bulbcould. be changed. Member Koenitzer ascer- tained the lights would not burn out for a period of perhaps 5 years.; Mr. Eakin suggested checking with the supplier to see if they would change fixtures if they were not satisfactory. He said another late development was that,if the round fixtures were to -be used; they would like.to move them back into the planter area. The committee felt this would be a better location. Vice -Chairman Sallan noted this was a Public Hearing.and opened the meeting to comments from the audience'. There were none. Member Weinstein moved, seconded by Member Koenitzer, to close Public Hearings, Motion carried, 4-0 Member Weinstein moved to approve lighting application' of; HC-51,296.2, HC-51,296.2 Bob's Big Boy Family Restaurant.. The lighting standard to be -used is approved the Weyerhauser,curved standard with the 10 line sphere. The light standard itself is to be moved to the planter area. Further, after completion of the project that the intensity of illumination is subject; to review in that if it is too bright, this ,might be a sub'ect of further discussion with the applicant looking toward the possibility of -a change in the lighting. Seconded by Member Koenitzer. AYES: Members Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan: NOES: None Motion carried, 4-0 The applicant was notified this would be heard at the December 11, 1973 City Council meeting. yy HC-94 MINUTES OF THE NOVEI�MEIR 21, 19473 H-CONTROL MEETING Page 4 Vice -Chairman Salllan then referred to the landscaping portion of the appli- cation which was returned by the City Council. She said the ASAC needed to send on to the City Council some clear statement of philosophy regard- ing landscaping.intent. Staff report: Mr. Cowan said the City Council was concerned about the lack of policy regarding street tre. s in part. He and staff member Kramer had contacted local nurserymen and a representative of Saratoga Horticulture Society. The staff has attempted t:a set up a meeting with the committee and nurserymen and horticulturists to tall" about standards. This would require several weeks. There are a number of variables - different growth rate for different species of trees, etc. Tic: committee needs to have an understand- ing of the disadvantages and advantages of planting different size street trees. He also suggested the committee should look at cost impacts. He referred to Vice -Chairman Sailan's .-ji.ideli_nes of performance standards for major frontage landscaping, a copy of which was given to Mr. Eakin. The Associate Planner said the committee should come up with some type of decision for Bob's Big Loy since they were anxious to proceed. The basic plant in question ,,7as the xylosma on periphery at 6' spacing. The ideal spacing according to nurserymen was 5' or 6'. Vice -Chairman Sallan then explained the reasoning behind her suggested guidelines. The landscaping along I Lghway 9 ,:as of particular concern to the committee. She read her guic"_elines and explained their intent. Member Koenitzer suggested evergreen trees under paragraph 4, item a, of guidelines should be both broadleaf and coniferous trees. A discussion of the changes made by --he City Council then ensued. Ilember Weinstein said lie ;%,as dismay ld that the Council had changed their recommendations. He was also disma"ad that the Council had asked for their recommendations since he felt t1ic corm-nittoe `s motion gave their recommendations. He agreed 6' spacing of xylosma was adequate but felt other items were reasonable. Mayor Keith Irwin said the idea in :,ending the application back to the ASAC was two -fold. (1) I-Ir. Coleman :iad said conditions were added after the Public hearing was close i, and (2) the 3' spacing was too close. He also indicated the Counc .1 decision had not been a unanimous one. There had been discussion as o ,inether 5-gallon trees did better than 15-gallon trees. One' problem ..eemed to be that conditions changed without notice. It was !,is intent �.'.iaL rules be laid out so that applicants will know exactly what p�:r_ forniance standards are required. An ordinance must be written to shop exactly what is wanted. He gave the Council's thinking. MINUTES OF THE NOVEMBER 21, 1973 H-CONTROL MEETING Vice -Chairman Sallan said she did not feel the committee's decision (. had been an arbitrary one. There was an aesthetic and philosophical intent to beautify the city. She asked if their earlier recommends- is tions could be sent back to the Council with philosophy. Mr. Cowan k .pointed out' the only thing referred was street tree size and spacing. C Member Koenitzer suggested deferring discussion of philosophy since r there were other applicants waiting. CD Councilman Robert W. Meyers said ?iernber Koenitzer's understanding of approval at Council level was correct. All approval was granted except for items 2, 7.and 8, street trees and on center location of plants. The reason they were given the go-ahead was so they could gett planting done in time for opening. After that time period there It would be only the street tree installations and perhaps addition of xylosma. Sending it back to the Council_ would not do any good now. He agreed there should be stringent requirements. He would like to see large specimen trees along major thoroughfares. The z overall city picture would -have to be revised if all street trees were required to be 15-gallon size. He gave the basic policy of 4 the city. Mr. Cowan answered Member Koenitzer that there were 3 parcels still privately owned on .this stretch of Saratoga -Sunnyvale Road. He did not think Liquidamb ar trees were appropriate as street trees for this area. Mr. Cowan said Mr. Coleman was not sure what the final land use would be for Highway 9 between Homestead and Stevens Creek. There is a need for a wide buffering strip. Staff is going to recommend Mr. Coleman work out over-all street pattern and tree plan for this areas There was a brief discussion .of this area. Vice -Chairman. Sallan and Member Weinstein reiterated their preference for 15-gallon trees as recommended in items 2 and 7. Mr. Eakin said his preference was based.on the recommendation of six bidders who said that 5-gallon trees would be healthy and grow to heighth in two or three years. He pointed out they have less than one acre of property. Because of the removal of sidewalks and installation of meandering sidewalks, 30' of landscaping on Saratoga -Sunnyvale Road and 20' on Alves Street side, plus landscaping around building, the cost is already over $15,000. Vice -Chairman Sallan said she was aware of. the .economics of landscap- ing but she thought the aesthetics justified the economics. The meeting was then opened for comments from the audience. There were none. Member Koenitzer moved to close Public Hearings. Member Dressler seconded the motion. ` Motion carried, 4-0 HC-9 4 Page 5 r HC-94 Page 6 HC-51,296,2 approved w/ changer HC-51,075 171 f Hill Signs, (American 'Kli cro- systems) 11C-51, 075.!; 171 approved MINUTES OF THE NOVEIMBER 21, 1973 f-CONTROL ITEETING Member Koenitzer moved that condition 2 be changed to read two 5-gallon evergreens either broadleaf or coniferous be substituted for two Liquid- ambar trees on Saratoga -Sunnyvale Rcad; that condition 7 be dropped and Rhuslencea would be in accordance with plans which was 5 gallon; that condition 8 be dropped. After stressing these conditions applied to the Bob's Big Boy application only and would not be policy setting, Member Weinstein seconded the motion. AYES: Members Dressler, Koenitzer and Weinstein NOES: Vice -Chairman Sallan :Motion carried, 3-1 2. Application HC-51,075.171 of Hill Signs and Displays requesting approval of a sign plan for American Microsystems, Inc. located at the southwest corner of Forge Drive and Swallow Street. Staff report: The Associate Planner said this was a routine application which involved signing on two small streets in Vallco Park not open to public view. The sign is to be placed on existing sign standard on.site, and is technically correct. It wculd be earthtone with gold letters. Slides were shown of existing sign and site. After determining the applicant was not in the audience, Vice -Chairman Sallan opened the hearing to comments from the audience. There were none. Member Koenitzer moved, seconded b­ Member Weinstein, to close Public Hearings. i4otion carried, 4-0 Member Koenitzer moved to recommend approval to City Council of applica- tion HC-51,075.171 of American Microsystems, Inc., subject to standard conditions and Exhibits F and F-1. Seconded by Member Dressler AYES: Members Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan NOES: None Motion carried, 4-0 This application will be heard bef;,r the City Council at its December 11, 1973 meeting. Recess At 9:10 p.m. Vice -Chairman Sallan called a recess with the meeting reconvening at 9:25 p.m. 0 19 MINUTtS OF THE NOVEMBER '21., 1 3 H-CONTROL MEETING 3. Application HC-51,283.4 of Stoneson Development Corporation requesting approval of site, architecturure, landscaping, grading and signing for The Oaks Shopping Center located at the northwest corner of Mary Avenue and Stevens Creek Boulevard. Staff report: The Associate Planner showed slides of site, pointing ,I out areas that would be under special scruti. y. Regarding the site plan, previous action involving use permit approval was .based on different landscaping. A revised plan has been submitted. The Planning Commission and City Council in talking about beautifying Stevens Creek Road had suggested bike paths and a minute order asked j staff to investigate bike lanes with bicycle movements integrated in site. Staff concluded bike lane would be difficult to achieve without sacrificing landscaping or parking spaces. He distributed drawings of four possible solutions. Mr. Cowan said the Director of Public Works felt there should be a space between the sidewalk and the bike lane. Mr.. Cowan pointed out there is a bike lane on the De Anza side of Stevens Creek Boulevard and differentiated between.the terms "lane" and "path", noting what was desired on the shopping center side was E a path for bicycles.' After pointing out problems that might be incurred, such as there being too many uses involved which would prohibit the city from insisting on bicycle paths along the entire frontage ofStevensCreek Boulevard, Mr. Cowan noted it might not be t feasible or desirable but the potential of bike paths should be evaluated. Member Weinstein expressed his concern that landscaping existing on the Sandpiper site did not cover or even screen cars. In answer to Member Koenitzer, Mr. Cowan said the elevations of buildings could not be completely submitted, as the owners did not know who the users would be. What was submitted were typical eleva- tions that would be used. Member Koenitzer said he would like more detailed renderingof buildings as he had. no feeling for over-all appearance with what was submitted. Member Weinstein ascertained from Vice -Chairman Sallan that all sign— ing would be handled at the same time. Mr. Cowan reported the staff felt there should be provisions for short stalls in the parking lot. Mr. Arthur Schumacher, 3150 20th Avenue, San Francisco, representative for Stoneson Development Corporation, said -he was concen-ied about safeness of bicycle path at two points: (1) movement of traffic on C-9 4 age 7 3C-51,283.4 3toneson Development r HC-94 MINUTES OF THE NOVEMBER 21, 1973 H-CONTROL METING Page 8 Stevens Creek Boulevard trying to jet on the freeway and (2) movement of traffic onto Mary Avenue into shopping center. ilember Koenitzer noted these hazards existed whether there were bicycle paths or not. Mr. Schumacher said the Sandpiper only leases the building from Stoneson Development Corporation; the grounds .are maintained by the Corporation. Mr. Page of Bakke/Page, 20430-J To,�•.n Center Lane, said one thing should be clarified. They had submitted a complete colored rendering of all buildings 2-1/2 years ago and the City still had them. They were approved and the only change is the addition of the theater. Mr. Cowan advised that actual building for balance of center had not been approved. Member Weinstein asked about the possibility of extending width of landscaping area so bike path could be added and still keep necessary parking spaces. Mr. Page said. they were at City's required limits now and nothing could be moved. The Associate Planner suggested delaying on this aspect until a written report could be made. Mr. David Heldt of Browne/Heldt Associates, 730 .Montgomery Street, San Francisco, landscape architect, said they had 12' to work with so he would suggest that it was not necessary to have complete separa- tion of sidewalk and bike path. If the existing sidewalk were to be widened to 8' or 9', this would accomodate both pedestrians and bike riders and leave about 8' for landscaping. He then spoke to drainage situation. He said planting at same level as sidewalk would provide screening. Vice -Chairman Sallan ascertained the grade separation would be- a maximum of 2-1/3' to 3' . Member Weinstein asked aL)out area is front of Sandpiper. Restaurant. Mr. Heldt said it was 10' with landscaping and sprinkler system. He felt this 1.0' would be adequate for bicycle path. Member Dressler asked about bike 1<re along Stevens Creek Boulevard when Stevens Creek widen` d to 8 lams. Mr. Co-aa_n said 14r. Glenn Griggof the staff was strongly bias -id against combining bicycle and pedestrian sidewalks. Vice -Chairman Sallan asked about na -row_ing car lanes to allow for bicycle lane. She said she was uncom.Cortable with application. She enumerated her reasons for feel-_n;; a. continuation was in order. Mr. Cowan pointed out that bicycle siti_iati.on had come up At City level only two days ago. After further discussion, Vice -Chai.rm., .n Sallan pointed out other problems in site, archi tecture. and signing. 1® MINUTES OF THE NOVEMBER 21, 1973 H-CONTROL MEETING Member Koenitzer questioned having break in all roofs except the theater's. Mr. Page said it would be virtually hidden by the adja- cent two.story building and explained why this slope was needed. Vice -Chairman Sallan asked if applicant could bring a more detailed drawing of the theater. Member Koenitzer said he would like to see drawings of all, four elevations of theater.; also other buildings, Mr. Page said they had working drawings of all buildings but theater and these would be submitted. Vice-Chairman.Sallan said she had suggestons on.landscapng.but did not feel at this point she could give specifics, Member Weinstein said trees on 100' centers were not sufficient. In discussing mounding, Mr. Heldt said mounding was not a practical thing. Member Koenitzersaidhe felt 2'.of,mounding could be gotten on the 12'"frontage° Member Weinstein.noted that.sufficient screen- ing of cars is a necessity. 3' mounding with 2' shrubs should be adequate. Mr. Heldt pointed out they would be. dropping parking lot because of drainage from buildings. He was not sure that cars -were not wanted to be seen; it should look like a commercial development. to be successful. Vice -Chairman Sallan felt it -would be useful to provide guidelines. The essential point is this is different from interior of property. Those cars abusing sidewalk should not be seen. It was ascertained screening landscaping would 'strive for 100% elimination of automobiles around periphery.' Vice -Chairman Sallan . said she would like the app.licants_to receive a copy of her guideline Mr. Page asked if they could address themselves to the theater sign. as the whole development centered around the theater. Member Koenitzer inquired if;there would be any further pruning of Oak trees on site. When Mr. Heldt said no, Member Koenitzer said he felt that some of the branches mi.bh.t .be trimmed. Mr.- Heldt said this was one reason for single level buildings. Mr. Heldt asked if -there was an injury related to bicycle path, who would be responsible.' Mr. Cowan said he assumed the City would assume responsibility. Vice -Chairman Sallan summarized three concerns of the committee. (1) Relative to bicycle path., the applicant should work with staff to provide a reasonable solution or alternative. (2)- Relative to architecture, the applicant should provide. more detailed plans. (3) Relative.'to landscaping, the applicant should consider guide- lines relative to, screening of cars along Stevens Creek Boulevard and Mary Avenue frontage. HC-94 Page 9 HC-94 Page 10 HC-51, 283.4 continued I Motion r amended MINUTES OF THE NOVEMBER 21, 1973 H-OONTROL MEETING Member Weinstein said since the lighting is a continuation of that used at Sandpiper, this was satisfactory. member Koenitzer agreed. Member Dressler moved to continue application HC-51,283.4 to permit the applicant to re -present entire site, architecture, landscaping and grading plans. Member Koenitzer seconded the motion. AYES: Members Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan NOES: None Motion carried, 4-0 Relative to signing, Mr. Cowan said the sign program is a straight forward one. The applicant is asking for a blanket approval for the shop signs which will be a maximum size of 18 sq. ft. All signs for the shops are within the Sign Ordinance. Member Weinstein said he had no objection to the size of the signs. He questioned why,since the architecture is Spanish motif, the interior signing is illuminated red and -,diite. He questioned the necessity of lighting on interior signing. The Planning Commission has made note of their concern of signing and he would suggest a toning down of colors. Vice -Chairman Sa.11an said she had similar concerns and said she thought white with brown letters might be better. `lember Koenitzer noted there would be security lighting around building and expressed concern with intensity of lighting. Member Weinstein moved to amend motion to continue application to include signing. Seconded by Member Dressler. AYES: Members Dressler, Koenitzer, Veinstein and Vice -Chairman NOES: None Amendment carried, 4-0 Staff member Cowan suggested the core-ittee give the applicant some direction with regard to the theater. It is the major tenant, and thus is usually given some leeway. Member Weinstein said his major concern is the large ground sign although he realizes the theater must have a large ground sign. The actual signing on theater could be small. Mr. Roy Cooper, 988 Market Street, San Francisco, theater representative, said without adequate signing there could be no theater. He noted this theater is behind a building on Ste�,ens Creek Boulevard. They had wanted 4 lines for each of the three theatcrs, but had compressed the request to 3 lines to keep signing down to 20' which is within the Sign Ordinance. The marquee is their shoircase. The reader board could not be too low MINUTES OF THE NOVEMBER 21, 1973 H-•CONTROL MEETING because of vandalism. The wall sign would be the same as the others in the. center.. Member Weinstein said he understood Mr. Cooper's need but the difficulty.is the size, 4. Application HC-51, 283.41. of Stoneson Development Corporation requestingexception to Section. 6.13 of the Sign Ordinance to allow the installation of two additional -signs for The Oaks Shopping Center located at the.northwest corner of Mary Avenue and Stevens Creek Boulevard. Staff report:. By City Ordinance Stoneson Development Corporation is allowed one sign on Mary Avenue.and one on Stevens Creek Boulevard„ The request is for one shopping center sign 'plus -two ground signs. Vice -Chairman Sallan noted that different sections of the Sign Ordinance say different things. I Mr. Cowan answered Member Weinstein that the Sandpiper Restaurant's intention was to leave the sign as it is, and actually should have been included on agenda. Mr. Schumacher said he does not approve of sign as it exists. It is illuminated by spots that protrude from the ground. He was 'consider- ing having the lights dropped into the ground, Member Koenitzer gave a brief background of the Sandpiper sign to Member Weinstein. Vice-Chairman-Sallan said the committee should discuss whether they feel there are certain _uses that warrant separate signing. She felt' the theater. :marquee would certainly be included in this consideration. Mr. Page said he felt one ground sign rather than two wall signs on Sandpiper Restaurant was preferable,.. Member Dressler, . noting that sign went in on temporary permit, asked if Sandpiper would want to have sign permanently. I C-9 4 Page 11 C-51, 283.41 Member Weinstein wanted to. know what Sandpiper would come up with if ground sign was denied. Mr. Cowan: said they could be allowed two signs on the building. Member Weinstein said his major concern was the theater sign and he asked if there was any other concept .that' could be explored, Mr, Cooper said he did not know of any other alternative except changing sign itself or changing color of bank ground. They had already cut .sign down. Mr. Ron Whitcanact, 110 N. 3rd Street, San Jose, representing the Sandpiper Restaurant, said he did not think the ordinance had taken into consideration the theater. They do need this type of. sign. Relative to the Sandpiper, there is a division between the Sandpiper and the center) Other restaurants have their own signs. The S`andpipe is a credit to the community and the signs on the wall would detract from the building, i!C-94 Page 12 HC-51,283.41 continued iIC-51,088.15 MINUTES OF THE NOVEMBER 211, 1973 H--CONTROL MEETING Member Weinstein said he would encourage Mr. Cooper to find some alternative for the 20' sign. He feels The Oaks is an excellent sign. He would like to continue this signing to allow for more exploring. Mr. Schumacher said he was willing to ask the architect and designers to attempt to re-evaluate all the signs and resubmit them. i!e hoped the committee understood the theater is predicated on getting adequate signing. Member Koenitzer questioned the length of The Oaks sign. Vice -Chairman Sallan noted the committee seemed to be in agreement that adequate use of theater in a center seems to warrant a sign. It is the design that is of concern. Member Weinstein moved to continue application HC-51,283.41. Member Koenitzer seconded the motion.' AYES: Members Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan NOES: None Motion carried, 4-0 UNFINISHED BUSINESS: 5. Landscaping modification -or McDonnell -Douglas building on Bubb Road. Staff report: The Associate Planner said this was a result of the new program to compare site to approved plans. There were some difference between the approved plans and the installations, here were two primary differences. Live Oak trees around the periphery were changed to Elm trees and Jasmine had been substituted by ivy. Vice -Chairman Sallan expressed concern these changes were made without consulting the City. Mr. J. Sobrato, 2775 Middlefield Road, Palo Alto, noted they had been subject to what was available. He re Cerred• to the freeze last year which rendered certain plants unavailable in California. He explained the reason for changing from Live Oak trees to Elms was that lawn would not be a suitable ground cover as the watering caused root disease. So they had changed to Elm trees. Under questioning by the committee, Mr. Sobrato noted that the Elm trees were 15-gallon size and that the i ry was taster growing ground cover than the Star Jasmine. Vice -Chairman Sallan commended the staff for going out. She noted the applicant's feeling that the city was asking for working drawings at a preliminary stage. MINUTES OF THE NOVEMBER 21, 1973 H-CONTROL MEETING Member -Dressler moved to approve landscaping modifications of applications HC-51,088.15 according to Exhibit A. Seconded by Member Koenitzer. Motion carried, 4-0 NEW BUSINESS: 6. Discussion of landscaping policies for Architectural and Site Approval. Vice -Chairman Sallan noted Council had asked that committee meet with them relative to landscaping guidelines and she wanted to set a date Mr. Cowan suggested.having a representative of the Horticultural Society meet with the committee to give input before they went to Council Member Koenitzer noted some consideration should -be given to the economics of planting procedure. Vice -Chairman Sallan said she believed aesthetics should come.before economics. After.a-brief discussion, Monday,- December 17, was scheduled for a meeting with a professional landscaper in the library conference room at 7 30 p.m. Vice -Chairman Sallan suggested her guidelines be evaluated. Mr. Cowan advised that the city had ordered a sat of books which would be of value in setting guidelines. Relative to guildelines for the Council, Member Dressler suggested `using those submitted by Vice -Chairman Sallan. These were then discussed at length with several minor alternations being made. Vice-Chairman.Sallan said these should go to the Council in the form of a resolution with notation that when they held their joint meeting they could arrive at a philosophy compatible to everyone. These can then be incorporated into standards. In -addition she would like a copy of these to go to whatever developers are coming in. The sug- gested changes should be sent back before any changes are madeor final action is taken.. Regarding technical and design aspects, the staff suggested hiring a landscape architect > Vice -Chairman Sallan said•she would consider it providing it wasn't Mr. Coleman Member Weinstein noted he had just as much hassle with lighting and signing. Member Weinstein said that sometimes landscaping_ was not the solu— tion to some problems but that architecture was; HC-94 Page 13 HC-51,088.15 modification approved fiC-94 ! IiINUHS OF THENOVEIBER 21, 1973 1 -CONTROL MEETING Page 14 A r, Adjournment After further discussion, i-lomber Foo-litzer moved, :•fer.ber 1-1einstein seconded, that the meeting be adjcurned at 12:45 a.m. to the next regular meeting on December 5, 1973. Motion carried, 4 0 APPROVED: /s/ Juanita McLaren Chairman ATTEST: � /s/ Wm. y' _ Ryder City Clerk k . k M L