Presentations
CC 11-19-19
Study Session #1
Energy & Green Building
Standards Codes
(Reach Codes)
Presentations
Addressing local fossil fuel use with amendments to 2019 building codesCarbon-free new buildings: Reach code study session
History of Energy Codes
Green/Electric Reach Code●Local amendment to State building code●Cost-effective & commercially feasible●Scope:new construction at time of building permit application●Questions:●How to best mitigate emissions and climate impact of development for next 3 years●What level of flexibility vs. stringency drives market transformation?
Cupertino Policy Goals•Cupertino Climate Action Plan (CAP) 2015•General plan element (2015-2040)•Member, Silicon Valley Clean Energy (SVCE)•Climate emergency resolution 2018•Beacon Award 2015-2019
2010 2015 2020 2025 2030 2035 2040 2045 2050Cupertino Emissions Forecast•2020 target has been achieved•Local policies needed be needed to achieve Cupertino’s 2035 and 2050 targets
Cupertino Emissions TrendTransportationTransportationTransportationNatural GasNatural GasNatural GasElectricityElectricityElectricityOff-RoadOff-RoadOff-RoadWastewaterWastewaterWastewaterSolid WasteSolid WasteSolid Waste2010 2015 20182020 TargetSince 2010:•Total emissions decreased 24%•Electricity emissions decreased 95% •Natural gas and transportation larger percentage of total
Available Clean TechFossil fuels consumed in buildings = 38%Substitute the modern alternative●Gas vehicles Plug-in vehicles●Gas cookingInduction cooktops●Gas space heat●Gas hot waterHeat pumps
Newly Constructed Building SavingsAvoided costs of building electric•Lower risk to developer•Operating costs same or lower
Newly Constructed Building SavingsElectric Vehicle Charging Infrastructure●6% EV market share in Cupertino today●Growing to 18% by 2030●Savings $2,000 per spot at new construction
Examples
Outreach Activities1.Jan – June: regional outreach by SVCE2.Jan: presentation by SVCE to Sustainability Commission3.Sep: web site; promote public workshop; Planning Commission meeting; Business Buzz4.Oct: Public workshop; draft policy recommendation; adoption of building code
Concerns Support1.Power outage2.Electric grid3.Business needs4.Contractors not ready5.Gas for cooking6.Need more time1.Architects / Engineers2.More EV charging3.Build on Cupertino’s existing programs4.Climate crisis5.Health & safety
Frequently Asked QuestionsRemodeling my home?not in scope of reach codeTenant improvement of existing building?not in scope of reach codeNeed gas for process / generator / fuel cellnot in scope of reach codeWhat about restaurants?both options allow for restaurant modifications
Policy Options for CouncilA.Recommended: All-electricMountain View, Menlo Park, Los GatosB.Alternative:Electric-preferredSunnyvale, Campbell, Milpitas
A. All-ElectricLow-rise residential(includes single-family, duplex, townhomes, and multifamily)All-electric appliances required. Includes heating/cooling, water heating, clothes dryer, cooking, fireplace and outdoor fire pit.High rise multifamilyMixed-useHotel/MotelOfficeRetailAll-electric required. Includes heating/cooling, water heating, clothes dryer, cooking appliances, fireplace and outdoor fire pit.Exemption for Factories, Hospitals, Laboratories, and Essential Facilities Grant modifications for for-profit kitchens. Any gas installed through exemptions shall provide electric circuiting for future electric appliances.
B. Electric-PreferredLow-rise residential(includes single-family, duplex, townhomes, and multifamily)Must provide electric space heating and water heating. Natural gas cooktops are allowed; however, any gas stoves must be pre-wired for future electric appliances. No energy efficiency requirements beyond the State Energy Code. High rise multifamilyMixed-useHotel/MotelOfficeRetailAll-electric buildings are approved if they meet the base code requirements. A mixed-fuel building is required to have a higher energy-efficiency performance.Any gas appliances shall provide electric circuiting for future electric appliances.
Related Policy Consideration●Gas infrastructure banBerkeley, Palo Alto●Not a reach code but can be implemented as a land use requirement●Not recommended as we can accomplish largely the same result with all-electric reach codeLand use entitlementsProhibits the use of new gas infrastructure for most uses as a condition of a land use application. It can be complemented by a building reach code.
Regional Actions TakenB A
Policy Options for CouncilA.All-electricMountain View, Menlo Park, Los GatosB.Electric-preferredSunnyvale, Campbell, Milpitas
CC 11-19-19 #5
Foothill-De Anza Flint
Center planning process
Presentations
Cupertino City Council
Nov. 19, 2019
Pearl Cheng, Board of Trustees President
Judy C. Miner, Chancellor
Community Benefit Initiative
1971–Flint Center for the Performing Arts
opens at De Anza College
•Outdated & in disrepair
•Unused by the college
•Underused as arts venue
•Big price tag, other
needs
“permanently close the Flint Center and initiate a plan to build a
new facility, with staff pursuing specific goals that the facility …
•directly serve the instructional and student services
needs of De Anza College
•to the extent possible, meet the needs of the
community for a cultural venue and civic meeting space
•and if possible, generate revenue of its own”
On June 10, 2019, the Board of Trustees voted to:
How K-14 public education is funded
Process:Duration:Dates:
Decommissioning
Decommissioning plan development with district and Design Professional team 4 months July -November 2019
Decommissioning plan submission and approval by Santa Clara County Fire
Department 1 month Fall -Winter 2019
Regulatory notifications required to decommission to the State of California,
Department of Industrial Relations Division of Occupational Safety and Health -
Elevator
Letter/Mail/Meeting Winter 2020 -Spring 2020
Decommissioning activities 3 months Winter 2020 -Spring 2020
Building Review California Environmental Quality Act study on building implications for future
demolition 1 month Fall -Winter 2019
Nature and Scope of Project (what is built
and how financed)
De Anza College Facilities Master Plan update 3 months Fall 2019
Assessment and determination of project delivery methods for facility 3 months December 2020
Public Outreach ongoing June 2019 -December 2020
Board of Trustees: Nature and scope of project Board Meeting December 14, 2020
Underground Utility Relocation Construction
Project
Project development for necessary utility relocation (fiber, data, power, etc.)6-8 months Summer 2020 -Winter 2021
Board of Trustees: Approval of underground utility relocation construction contract Board Meeting January 11, 2021
Underground utility construction 3-4 months Winter 2021 -Spring 2021
Environmental Impact Report (EIR) / The
California Environmental Quality Act (CEQA)
Environmental Impact Report -study surrounding areas and assessment of
environmental impact for future building 4-6 months Winter 2021 -Spring 2021
Construction Documents (Drawings &
Specifications)
Scoping with internal Foothill-De Anza shared governance process 3 months Winter 2021 -Spring 2021
Construction document creation (drawings & specifications)1 year Summer 2021 -Summer 2022
Submittal/approval through Division of State Architect (DSA)1 year Summer 2022 -Summer 2023
Construction Board of Trustees: Approval of construction contract Board Meeting Fall 2023
Construction of facility 30-36 months Winter 2023 -Winter 2026
Community Benefit Initiative Action Plan -10/7/19
CC 11-19-19 #16
Library Expansion Project
Presentations
Library Expansion Project
November 19, 2019
Project Background
July 2015
Master Plan “Perch”
Option
February 2019
Allocated Excess
Funding
April 2019
Allocated $5M
2019 June
Formalized Excess
Funding
Stakeholders
Library
Expansion
City of
Cupertino
Santa Clara
County Library
District (Operator)
Cupertino
Library Commission
Cupertino
Library Foundation
Friends of the
Cupertino
Library
Interested
Community
Members
Issues with Current Library
Limited:
●Seats for patrons
●Program space
●Story room / children’s activity space
●Conference rooms
Completed items
●Existing Building Condition Assessment
●Investigation of Design-Build delivery
●Survey
●Council approval to use Design-Build
project delivery method
●Essential program elements
●Conceptual plans & cost estimates for 1-story &
2-story
Essential Program Elements
o 130 Seat minimum
audience capacity
o Flexible Space
o Spillover Seating
o Utility Sink / Kitchenette
o Storage
o Restrooms
N
Two Conceptual Plans
●One-Story
●Two-Story
Courtyard
1 –Story
Torre Ave
Memorial
Grove
Parking
Lot
2 –Story
(First Floor)
Memorial
Grove
Torre Ave
Courtyard
Parking
Lot
Torre Ave
Memorial
Grove
Parking
Lot
2 –Story
(Second Floor)
Courtyard
Cost Comparisons
Costs Components One-Story
Design
(millions)
Two-Story
Design
(millions)
Construction Cost $4.04 $7.5
Soft Costs: Design, project
management costs $1.05 $.77
15%Contingency $.55 $.85
Total Costs:$5.64 $9.12
Factors Influencing Project Costs
•Constrained site
•Seismic bracing
•Infill project
•Steel Structural system with piers or piles required
•Number of code required restrooms
•Continued operation of Library
FY18/19 Visitors: 904,349
Cupertino Library operational challenges
in current building include:
-Insufficient seating space
-Not enough group and quiet study
areas
-Lack of onsite program space for
events exceeding 40 people
-Insufficient space for storytime and
children’s educational, creativity and
enrichment programs
Cupertino Library lacks space for
childrens’ creativity /enrichment
activities (Morgan Hill Library shown)
Cupertino Library expansion benefits for one-story option:
-Space on site for larger programs
-Ability to use added space for overflow seating at peak periods
-Onsite community meeting space
-Option for community members to utilize space for programs free
and open to the public
Weekly ESL programs
in high demand
Cupertino Library expansion benefits for
two-story option:
Same benefits as one-story option,
plus:
-Ability to offer multiple programs
simultaneously (adults/children)
-Multiple meeting room spaces
-Ability to offer overflow seating for
each floor
-Dedicated space for children’s
programs and learning activities
Santa Clara County Library
District contribution:
-State-of-the-art multimedia
A/V equipment
-Furnishings
-Ongoing maintenance
-Courtyard improvements
-Other building related costs
subject to JPA approval
Cupertino –815,073 873,862 904,949
982,604
Sunnyvale
Mountain View Los Altos
Saratoga
VISITOR GROWTH
COMPARISON 2016-20
400,000
200,000
600,000
200,000
800,000
1,000,000
Funding Summary
One story
Expansion
(millions)
Two story
expansion
(millions)
EXPENDITURES
Total cost to construct ($5.64)($9.12)
REVENUE
City dollars allocated from Capital Reserve $5 $5
City dollars allocated from Library Extra Hours
Savings
$.71 $.71
County provided dollars, subject to JPA approval, by
County
$.32 $.68
Balance Needed:$.39 ($2.73)
Design Build
RFQ Design
Consultant
Engage
Design
Consultant
Design Bid Project
CC Approve
Construction
Contract
Construction
Design Bid Build
Develop Performance Criteria
(Bridging Documents)CC
Approves
Construction
Contract
Issue RFP to
Qualified DB
Contractors
Select
Contractor &
Negotiate
FeeQualified DB
Contractors
Selected
Develop RFQ for DB Contractor
Engage DB
Facilitator
(bridging
architect)
Construction
Project Delivery
•Design-Bid-Build
•Design-Build
Project Delivery Recommendations
•One-Story Design
•Design-Bid-Build delivery method
recommended
•Two -Story Design
•Design-Build project delivery method
recommended
Fiscal Considerations (Capital Reserve Reconciliation)
Capital Reserve (CR) Reconciliation $
FY19 Beginning Fund Balance (Fund 420 & 429)$28.9M
FY19 Actual Expenditures ($20.0M)
FY19 Actual Revenue $23.9M
FY19 Ending and FY20 Beginning Fund Balance $32.8M
FY20 Amended Budget Expenditures ($55.4M)
FY20 Amended Budget Revenue $22.4M
FY20 YTD Fund Balance ($0.2M)
FY20 General Fund Transfer to CR $16.0M
FY20 Capital Reserve Deficit ($ 0.2M)
FY20 Estimated Year-End Fund Balance $15.8M
Recommendations
●Select One-Story or Two-Story Design with
staff recommended delivery process
Recommendations (continued)
If One-Story:
●Authorization to enter into agreements
with a qualified architectural and project
management firms for an amount not-to-
exceed $808,000.
Recommendations (continued)
If Two-Story:
●Authorization to enter into agreements
with a qualified architectural and
project management firms for an
amount not-to-exceed $1,870,500.
●Approve a $3M transfer from the
Capital Reserve
QUESTIONS
This Slide Intentionally Left Blank
CC 11-19-19 #17
First Quarter budget
adjustments
Presentations
FISCAL YEAR 2019-20
FIRST QUARTER FINANCIAL REPORT
•Budget Reporting Cycle
•How we ended last fiscal year
•Amended Budget as of 9.30.19
•General Fund Update
•Recommended Adjustments
•Staffing and Next Steps
Presentation Outline
Budget Reporting Cycle
Proposed Budget
May
Final Budget
June/July
First Quarter
November
Mid-Year
February/March
Third Quarter
May
$149.0 $138.0$130.0
$143.6
-$19.0
$5.6
Expenditure RevenueIn MillionsBudget Year-End Variance
FY19 Year End Actuals vs. Budget All Funds
FY19 Year-End Fund Balance Impact -+$13.6M
General Special Debt Capital
Project Enterprise Internal
Service
Revenue $88.4 $14.2 $3.2 $23.9 $6.7 $7.2
Expenditure $82.4 $9.4 $3.2 $20.0 $8.3 $6.9
Fund Balance $6.0 $4.8 $0.0 $3.8 -$1.7 $0.3
-$10.0
$0.0
$10.0
$20.0
$30.0
$40.0
$50.0
$60.0
$70.0
$80.0
$90.0
$100.0
In Millions
FY20 Amended Budget to Date -$ 203M
$105.78 $44.74 $52.5 IN MILLIONSProposed Final Budget Adjustments
FY20 Appropriation Changes since Adopted Budget
Fund
FY 19-20
Adopted Carryovers Encumbrances
Adjustments
Approved in 1st
Quarter
FY 19-20 Amended
Budget as of
September 30, 2019
General 80,104,468$ 8,478,803$ $ 1,962,541 1,382,740$ 91,928,552$
Special Revenue 9,837,377 15,746,048 4,075,806 1,522,963 31,182,194
Debt Service 3,172,838 - - - 3,172,838
Capital Projects 37,944,918 9,906,136 4,179,420 3,448,441 55,478,915
Enterprise 11,524,189 804,884 30,265 94,073 12,453,411
Internal Service 7,948,361 315,039 470,637 108,745 8,842,782
Total All Funds 150,532,151$ 35,250,910$ 10,718,669$ 6,556,962$ 203,058,692$
21%
31%
14%
19%
14%
30%
0%
5%
10%
15%
20%
25%
30%
35%
Revenue Expenditures
High Low FY 19-20
General Fund Revenues -First Quarter FY19 vs. FY20
General Fund Revenues -First Quarter FY19 vs. FY20
Revenue Category First Quarter
2019
First Quarter
2020 Variance % Change
05 - Sales tax 6,360,674 5,576,962 (783,712)-12%
10 - Property tax 46,705 40,810 (5,894)-13%
15 - Transient occupancy 1,544,942 1,637,779 92,837 6%
20 - Utility tax 515,368 509,471 (5,897)-1%
25 - Franchise fees 201,652 178,738 (22,913)-11%
30 - Other taxes 296,975 428,239 131,265 44%
35 - Licenses and permits 894,703 865,603 (29,100)-3%
40 - Use of money and property 459,966 527,631 67,665 15%
45 - Intergovernmental revenue 33,873 46,652 12,778 38%
50 - Charges for services 2,578,719 3,009,151 430,432 17%
55 - Fines and forfeitures 69,779 57,517 (12,262)-18%
60 - Miscellaneous 203,109 54,466 (148,643)-73%
65 - Transfers in 10,000 12,000 2,000 20%
70 - Other financing sources 420,756 15,513 (405,244)-96%
Grand Total 13,637,221 12,960,533 (676,688)-5%
General Fund Expenditures -First Quarter FY19 vs. FY20
Revenue Category First Quarter
2019
First Quarter
2020 Variance % Change
05 - Employee compensation 4,505,318 4,793,716 288,398 6%
10 - Employee benefits 1,960,331 2,066,972 106,640 5%
15 - Materials 1,023,065 1,301,935 278,870 27%
20 - Contract services 5,219,191 5,740,407 521,216 10%
25 - Cost allocation 2,342,056 2,446,619 104,564 4%
30 - Capital outlays 73,736 38,002 (35,735)-48%
31 - Special projects 1,105,755 292,374 (813,381)-74%
45 - Transfer out 11,358,912 10,539,557 (819,355)-7%
50 - Other financing uses 57,891 44,636 (13,255)-23%
Grand Total 27,646,255 27,264,217 (382,038)-1%
Actuals
2017-18
Year-End Projection
2018-19
Adopted Budget
2019-20
1st Qtr Projection
2019-20
Non Spendable 0.46 0.45 19.12 9.96
Restricted 1.25 9.47 19.12 1.98
Committed 19.12 19.12 19.12 19.12
Assigned 9.96 1.98 5.01 5.01
Unassigned 21.7 27.51 12.8 29.15
Total Fund Balance 52.51 58.54 46.63 63.21
0
10
20
30
40
50
60
70
In MillionsGeneral Fund –Fund Balance
Department Expenditure Revenue Fund
Balance Used
Administration 30,266 - 30,266
City Attorney's Office 458,550 - 458,550
Law Enforcement - 237,847 (237,847)
Parks and Recreation 4,681 - 4,681
Community Development 64,989 - 64,989
Public Works 132,802 - 132,802
691,288 237,847 453,441
Community Development 11,565 - 11,565
Public Works 30,000 30,000
41,565 - 41,565
732,853 237,847 495,006 TOTAL ALL FUNDS
GENERAL FUND
SPECIAL REVENUE FUND
TOTAL GENERAL FUND
TOTAL SPECIAL REVENUE FUND
First Quarter Recommended Adjustments
by Department and Fund
•Administration -$488,816
•City Manager $30,266
•Limited Term to Full Time
•Increased minimum qualifications
•Increased Salary
•City Attorney $458,550
•Lehigh & Stevens Creek Quarries $ 413,550
•Vallco $ 45,000
Adjustments by Department
•Law Enforcement -$237,847 (REVENUE)
•Donation from Apple for Additional Deputy at
Apple Campus 2
•Fully offsets City’s Cost
Adjustments by Department
•Parks and Recreation -$4,681
•Contingency for Neighborhood Events &Youth
and Teen Programs
Adjustments by Department
•Community Development-$76,554
•Community Development Block Grant $11,565
•Ergo Evals and Equipment $3,000
•Hearing Officer $1,200
•Building Code Books $8,139
•Planning Applications $52,650
Adjustments by Department
•Public Works-$162,802
•Part-Time Staffing Dev Services $51,171
•Aquarium Filtration & Lighting $53,695
•Veteran Memorial Light Replacements $10,266
•Blackberry Farm Fencing $17,400
•Annual sidewalk inspection $30,000
Adjustments by Department
Full Time Staff 198.75
$30,266
•City Manager, Disaster Preparedness
•Limited Term to Full Time
•Increased minimum qualifications
•Increased Salary
Staffing
•Part Time Staffing $51,171
•Public Works, Development Services
•Funding thru 6/30/19
•Cover increased small cell applications,
fiber optic applications and
encroachment permits
Staffing
•Accept the City Manager’s First Quarter
Financial Report for Fiscal Year 2019-20
•Adopt a draft resolution approving First
Quarter budget adjustments
•Adopt Resolution No. 19-amending the
Compensation Program for the
Unrepresented (Management and
Confidential) Employees
Recommendations
Next Steps
●FY 2019-20
●Mid Year Report to Council Feb/Mar 2020
●Third Quarter Report to Council May 2020
Questions