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November 04, 1970CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California HC-20 Teihone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE HELD NOVEMBER 4, 1970 IN THE COUNCIL CHAMBER OF THE CITY HALL, CUPERTINO,-CALIFORNIA The meeting was called to order by Chairman Adams at 7:39 p.m., at which time the assemblage was led in the flag salute. Roll Call Members in attendance: Marquez, McLaren, Ryner, Small and Chairman Adams. Also in attendance: Public Works Director Yarborough and roll call Recording Secretary Dolores White. ® Minutes of the Previous Meeting 1. Approval of Architectural and Site Approval Committee Minutes of October 21, 1970. minutes On a motion by Member McLaren and a second by Member Marquez, the approved. Minutes of the meeting of October 21, 1970 were approved as submitted. Written Communications 2. None requested. Oral Communications 3. Request for discussion of disapproval of Application No. 479- HC-70 by the City Council. 479-HC--70 Mr. Robert Trueblood, Real Estate Representative, Atlantic Richfield discussion Company, 55 Hawthorne Street, San Francisco, came forward and requested requested that Application. No. 479-HC-70 be further discussed as recommended by the City Council at their last meeting. It was moved by Member McLaren, seconded by Member Ryner and unanimously matter passed that this application be heard under the New Business portion of continued the pending meeting. Public Hear.inRs 4. Application HC-51,015.4 of Modern Neon for sign for The Paper Doll, Inc. located in the Crossroads Shopping Center (Exhibitl Location Map) .. V Public Works Director Yarborough showed slides of the proposed sign location, indicating that the sign was within the Sign Ordinance and had been recommended for approval by the Committee. A color exhibit was also presented which showed the sign having black lettering on a white background. Page 2 51,015.4 approved 51,015.5 approved additional discussion 51,246 presentation Minutes of H-Control, November 4, 1970 Public Hearings (continued) It was moved Eby Mem14,er Marquez: seconded -by Member McLaren that Applica- tion No. HC-51,015.4 be recommended fbr approval subject to the colored rendering presented and the H-Control Standard Conditions. This motion was carried with Member Small abstaining from the vote. 5. Application No. HC-51,015.5 of MacFarlane's Candies - Advertising Products, Contr. to erect a sign located in the Crossroads Shopping Center (Exhibit 1, Location Map) .f HC-20 0 After a brief discussion of the staff report and an exhibit, it was moved by Member Ryner, seconded by Member McLaren and passed unanimously that Application No. 51,015.5 be recommended for approval to the City Council, subject to the following conditions: 1) that the sign be in.conformance to the H-Control Standard Conditions and 2) that the single sign be placed at Location A as recommended on Exhibit A. At this time, Mr. Donahue, representing Advertising Contract Products, came forward requesting clarification of the sign requirements and asked if two signs could be placed for identification purposes instead of one, provided the two signs contained the same area. It was then explained to Mr. Donahue that all of the signs within the entire shopping center had been previously approved in conformance to the Sign Ordinance and At was recommended he contact Mr. Yarborough if a Variance was desired. 6. Application No. HC-51,246 of Western Signs for a sign for Wilson Carpets and Draperies located on the southeast corner of Silverado Avenue and Saratoga -Sunnyvale Road (Exhibit 2, Location Map) Mr. Yarborough presented drawings for the information of the members of the Committee. It was questioned'by Members McLaren and Ryner as to the absence of the applicant involved in subject discussion and Mr. Yarborough informed the members that the applicant had been notified of the meeting but had not arrived at that time. He con- tinued, indicating the staff committee's recommendation for approval of the application. Member Ryner inquired as to whether or not the applicant was required to be present or if he only had to be available for questions and Mr. Yarborough replied that, if an applicant did not appear, he assumed the resulting decision without appeal. It was moved by Member Small, seconded by Member Marquez and passed 51,246 unanimously that Application No. HC-.51,246 be recommended to the City approved Council for approval subject to the H-Control Standard Conditions. 7. Application No. HC-51,143 of Consolidated Medical Corporation, dba Pleasant View Convalescent Hospital located on the south- west corner of Foothill Boulevard and Voss Avenue (Exhibit 3, Location Map) . • r Minutes of H-Control, November 4, 1970 Public Hearings (continued) Mr. Ken Dunton,Administrator of the Pleasant View Convalescent Hospital, came forward introducing himself to the Committee. He described the area in question as being .located at the rear service entrance with the screening to be of plywood, back stops to be painted beige to match a beige painted metal roof enclosing the area. He continued by saying that the addition would definitely upgrade the existing area. In.response to Chairman Adam's inquiry as to landscaping, Mr. Dunton said that he would be agreeable to landscaping in the area but felt that protection of same would be required. He added a suggestion that the paving be continued around the area instead of having a planted ar installed. In continuing, he said safety would not be a problem inas- much as the of the freezer unit would be opened from the interior only and not readily accessible from the outside of the building. Member McLaren questioned the landscaping to which the applicant res- ponded that he was not aware that a plan was desired. Mr. Yarborough interjected that, if the Committee so desired and to avoid delay, the Staff Committee could process this small landscaping area and submit recommendations to the City Council,.or the landscaping portion could be continued for presentation of a formal plan to the Committee for their decision. A short discussion followed during which slides were shown by Mr. Yarborough and,. at this time, a suggestion was made that a concrete berm be placed in the area to protect the landscaping. It was moved by Member Ryner and seconded by Member Small that Applica- tion No. HC-51,143 be recommended for approval to the City Council subject to site plan submitted and subject to the following, conditions: 1) that the area in front of the proposed screening of the cooler - freezer box (the 18-foot section) be provided with a 6-inch concrete berm creating an area 2 feet wide for landscaping to be approved by the Architectural and Site Approval Staff Committee, 2) subject to the H-Control Standard Conditions and 3) that the color of the fence and roof be identical to the existing building. The motion was carried by a unanimous vote. Chairman Adams advised the applicant to be present at the next City Council meeting to be held on November 16, 1970 to answer any questions that might arise. 8. Re -submittal of Application No. 479-HC-70 of ARCO (Atlantic Richfield Company) for automobile service station located at the southwest corner of Foothill Boulevard and Silver Oak Way. Chairman Adams reviewed for the benefit of the Committee members the conditions of the previous approval and Mr. Robert Trueblood of Atlantic Richfield Company, 55 Hawthorne Street, San Francisco, came forward to describe the modifications requested at the City Council meeting. EC-20 Page 3 applicant's comments 3iscussion 51,143 approved E79-HC-70 •eviewed Page 4 I Minutes of H-Control, November 4, 1970 HC-20 suggestions presented 479-HC-70 approved Public Hearings (continued) Mr. Trueblood reported that the primary modification requested by the City Council had been that the canopy be attached to the building instead of detached as previously recommended by the Committee —He presented renderings to the Committee showing the following.: 1) the canopy attached to the building, 2) a detailed elevation plan and 3) the common as well as botanical names of plants to be provided. He said it was also suggested that,the following be done: 1) the facia board be changed to the same type as used on the station located .at the corner of Valley Green Drive and Highway 9, which was of a laminated redwood material,to be in 8-foot segments breaking up the long unbroken line; and 2) that the planter be continued back alongside the building for approximately 10 feet resulting in a continuous line in the area which would allow room for traffic to pass. The sign treatment remained the same, he said, concluding that the main change was to attach the canopy to the building. Chairman Adams reviewed the background of the application saying that it had originally been recommended for approval by the Committee based on the first renderings and the Staff's preliminary recommendations; it was then rejected by the City Council and returned to the Committee for reconsideration at this time. Mr. Adams added that the sign had not been included in the original review of the application, to which Mr. Yarborough responded that the sign information was now ready for review by the Committee. Responding to various questions posed by the Members of the Committee, Mr. Trueblood explained that the roof line pitch would be modified by 3 inches; the height of the canopy would be 12 feet, 6 inches in the drive area near the islands; the landscaping would consist of Monterey Pines to be 6 feet above ground level,, New Zealand Flax, with a ground covering of ice plants and a screening of Raphiolepsis (Springtime) around the trash area. He said the lighting, as shown in the slide, was to be of a low-level type with a 360-degree light illumination, and the sign would be at a height of 20 feet. The dialogue continued, after which it was moved by Member McLaren and seconded by Member Marquez that Application 479-HC-70 (HC-51,242) be recommended to the City Council for approval subject to the H-Control Standard Conditions, the conditions previously imposed at the meeting of October 21, 1970, the six conditions of Resolution No. 5, renderings for the pole sign to be no higher than 20 feet as provided in the Sign Ordinance and also per site plan which included the architecture, land- scaping and lighting. Ayes: Members Marquez, McLaren, Small and Chairman Adams Noes: Member Ryner The applicant was advised by Chairman Adams to be present for questions at the next City Council meeting when said application would again be discussed. n U 0 I* Minutes of H-Control, November'4, 1970 9 Public Hearings (continued) At this time, Member Ryner requested that his reasons for a nay vote be entered into the record. He said he did not care for the connected canopy because it had become redundant; he questioned the decision of the City Council in this matter saying that because the City Council makes a certain decision does not mean that the Committee must neces- sarily abide by said decision; and added further that the Committee.is representative of the publicin an appointed office anal mustwork for the people of the City by selecting the most aesthetically pleasing develop- ments possible. Unfinished Business Chairman Adams requested a copy of the new application and instruction set to.be presented to new applicants and Mr. Yarborough replied that ® the set is still being modified slightly and would be presented at the next meeting. Responding to an inquiry from Member Ryner regarding the status report on projects in progress, Mr. Yarborough said that Mr. Benevich was working on the report and it would be ready within the next two weeks. A representative of Modern Neon was recognized in the audience by Chairman. Adams, who informed him that the sign for the Paper Doll store (Item No. 4) had been recommended for approval. He then suggested the applicant's representative be present for questions at the next City Council meeting. Member Ryner introduced the discussion of the Corporation Yard previously continued from the last meeting, saying that he"had seen the sample portion of the building and felt that the look could be ® improved with a greater distance between the plywood and the molding as it appeared to be monotonous because of equal distances. Mr. Yarborough indicated that the spacing had resulted by the placement of batts over the seams of the plywood to which Member Ryner suggested the possibility of a larger batt being used. New Business In response to a recommendation by Chairman Adams that the members consider the level of apartment house construction which would warrant a sprinkler system in the landscaped areas, Member Small informed him that he would be attending a City of Sunnyvale meeting dealing with this subject and would report the results of that meeting at the next H-Control Meeting. Chairman Adams reported that he had been in attendance at the last City Council Meeting wherein it was decided that concrete berms would not be necessary around the landscaped areas, as questioned relative to the HC-20 Page 5 nay vote explained varied comments and discussion (further discussion Page 6 1 Minutes of H-Control, November 4, 1970 HC-20` discussion trip, convention: and seminar comments New Business'(continued) apartment house application recently discussed. Mr. Yarborough com- mented that the Staff would try to point out this condition to .future applicants to avoid recurrence of the same problems.' Chairman Adams indicated his feeling that, in the .case of the apartment house in question, the planting areas should have had more protection than just the redwood header boards. It was suggested by Mr. Yarborough that a condition be incorporated into the 14 Standard Development Conditions providing for concrete berms to be required adjacent to parking areas adjoining landscaping with all exceptions to be approved by the Architectural and Site Approval Committee and the City Council, adding that this would alert the applicants to this particular item. He continued that this could be taken up with the Planning Commission to initiate a joint resolution for incorporation of such a condition.. At this time, Chairman Adams described his recent trip to the League of California Cities Conference as very enjoyable and informative, and said that many favorable comments were received from representatives of other communities regarding the added advantage of having an Architectural and Site Approval Committee as in Cupertino. Many people, he added, had indicated their interest in establishing the same type of system in their cities and had requested additional in- formation be forwarded to them in this regard. He continued that City governments were being urged to consider a certain percentage of their residential areas to be utilized in the future for low-level housing with an emphasis on pre -fabricated and modular home construction. A 0 Mr. Small said that he had recently attended a two-day H.U.D. Convention • and also had found this to be true. He presented a report for the Committee's perusal on the subject, adding that these developments were primarily being used in the east and midwest areas but would soon become a part of the western scene. In continuing, Member McLaren said that she had recently attended a seminar in Fresno on modular construction and it was the general'feeling that modular construction would be considered in the future but that it was a long way off. It was the opinion of Chairman Adams that, if the cities do not provide for low-level housing within their residential sections, the Federal Government would eventually step into the picture as they did in the school integration situation. Member Small, at this time, went into further detail regarding his report on modular home construction and a short, varied discussion followed among the Members. Minutes of 13-Control, November 4, 1970 Adjournment On a motion by Member Small, a second by Member McLaren and a unanimous vote of the members, the meeting was declared 'adjourned by Chairman Adams at 9:15 D.m. APPROVED: /s/ V. J.. Adams Chairman ATTEST: /s/ Wm. E. Ryder City Clerk r� U 40 HC-20 Page 7 adjournment