November 18, 1970CITY OF CUPERTINO, State of California
10300 Torre Avenue, Cupertino, California
Telephone t .252--4505 IIC-21
MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE
APPROVAL COMMITTEE HELD NOVEMBER 18, 1970 IN THE COUNCIL CHAMBER OF
THE CITY HALL, CUPERTINO, CALIFORNIA
Chairman Adams called the meeting to order at 7:33 p.m. and subsequently
led the assemblage in the flag salute.
Roll Call
Attending members: McLaren, Ryner and Chairman Adams. Members absent: I
Marquez and Small. Also attending: Public Works Director Yarborough roll call
and Recording Secretary Dolores White.
Minutes of Previous Meeting
1. Approval of Architectural and Site Approval Committee
Minutes of November 4, 1970.
After a correction had been noted by Member Ryner on Page 5, first i
paragraph, c.7hereZn the, wording should have been "appn-inted office" (minutes,
instead of "elected office", it was moved by Member Ryner, seconded lapnroved
by Member McLaren and passed unanimously that the minutes of the
meeting of November 4, 1970 be approved as corrected.
Written Communications
2. From P. Brien Wilson requesting Committee to waive filing
date requirements and hear application for approval of
conversion of existing residence to commercial use,
20401 Stevens Creek Boulevard (HC-51,247). letter
introduced
Member McLaren indicated that, from the recent letter, it appeared that
the applicant had .a severe hardship and because of same, it was moved
by Member McLaren, seconded by Member Ryner and passed unanimously that
this matter be discussed under_ the New Business portion of the pending
meeting.
Oral Communications
3. None requested.
Public Bearings
4. Application HC-51,099.1 - Earl Blomgren, 1310 Harwalt Drive,
Los Altos, applicant, requesting approval of existing land-
scaping at 22762 Medina Lane, Lot 22, Tract 4138, San Antonio
Ranch (Exhibit 1, Location Map).
Page 2 { Minutes of H-Control, November 18, 1970 HC-21
51,099.1
presentation
51,099.1
approved
51,015.3
presentation
51,015.3
approved
Public Hearings (continued)
Public Works Director Yarborough presented slides and reported that the
location had been previously approved by the H-Control Committee and the
present owner had revised the landscapi.ng subsequent to the initial
approval of same. He continued that the owner was now requesting review
and approval of his revised version.
Mr. Earl Blomgren, 1310 Harwalt Drive, Los Altos, applicant, indicated
that the proposed landscaping was far superior to that previously approved
and briefly described the occurences which led up to the change in land-
scaping.
After the information was presented, it was moved by Member Ryner, with
a second by Member McLaren that approval be recommended of Application
51,099.1 to the City Council subject to the H-Control Standard Conditions
and as presented on Exhibit A.
Ayes: Members McLaren, Ryner and Chairman Adams
Noes: None
Absent: members Marquez and Small
Chairman Adams informed the applicant that this application would be
heard before the City Council at their meeting to be held November 30th
and suggested the applicant be present,at that time for discussion.
5. Application HC-51,015.3 - Federal Sign and Signal Corporation,
7.521 Terminal Avenue, San Jose, applicant, requesting deviation
from master sign plan for Crossroads Shopping Center for Huston's
Gifts (Exhibit 2, Location Map).
Mr. Yarborough indicated that the sign -format had been previously approved
and,prior to that, all of the signs within the center had been approved.
He said, in this case, an error had been made unintentionally in the
selected size of the sign,resulting in the sign being one foot smaller
than that of the standard approved size. Inasmuch as the sign was
valued at approximately $1,000.00, it had been requested that the
smaller size be allowed to remain.
After some discussion ensued, it was indicated by Member McLaren that
one foot would not make a sizable diff'erence,in her opinion, adding
that one other sign was of a smaller size than the one presently under
discussion.
On a motion by Member McLaren, with a second by Member Ryner, approval
was recommended of Application No. HC-'51,015.3 subject to the H-Control
Standard Conditions and with the understanding that this deviation would
(not apply to other shopping center signs which had been already approved.
Ayes: Members McLaren, Ryner and Chairman Adams
Noes: None
Absent: Members Marquez and Small
A
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Minutes of H-Control, November 18, 1970
0 Public Hearings (continued)
•
Inasmuch as the applicant was not present at the meeting, Chairman Adams
requested that he be contacted and notified that his request had been
approved and that he should be present at the next City Council meeting
for questions.
6. Application HC-51,224 - Foothill Printing and Publishing,
by Susan Manning, 7720 Oak Meadow, Cupertino, requesting
approval of revision of landscaping at Foothill Printing
and Publishing plant, North Blaney Avenue (Exhibit 3,
Location Map).
Public Works Director Yarborough related that, in designing the building,',
after original discussions with the City.Council and H-Control, the
applicant found it necessary to modify the size of the building and
in making it smaller, a larger landscaping area was created. He con-
tinued that two other changes were also proposed: 1) the addition of
a redwood screen fence and 2) a substitution of Chinese Pistache trees
in lieu of the fruitless olive as previously approved because of un-
availability of the fruitless olive variety.
Susan Manning advanced from the audience indicating that she was the
Landscape Designer in this instance. She said the reason for the
substitution of the Chinese Pistache for the fruitless olive was that
the fruitless olive had not been perfected as yet and was unavailable.
In continuing, she commented that the other landscaping added was a
strip down the right side of the building consisting of Xylosma Senticosa
not included in the original plan. Another change, she indicated, was
a two -foot retaining wall and redwood screen on one side of the building
to camouflage a compressor located behind the shopping center in back
of the building because the office windows face that area. A substitu-
tion had been made of Eucalyptus Nicholii for Oleander to screen the
loading dock, she said, adding that the redwood screen would be compat=
ible with the building in material.
On a motion by Member McLaren and a second by Member Ryner, it was
recommended that approval be recommended to the City Council of
Application No. HC-51,224 subject to the H-Control Standard Condi-
tions as per Exhibit A,which is the plot plan, and including the two
changes: 1) the addition of a redwood screen fence for a distance
of approximately 24 feet adjacent to the building along the northerly
driveway and 2) substitution of Chinese Pistache trees in place of the
fruitless olive, as shown in the Staff Committee's report.
Ayes: Members McLaren,
Noes: None
Absent: Members Marquez
Ryner and Chairman Adams .
gtnd Small
The applicant was requested by Chairman Adams to be present at the next
City Council meeting to discuss this application.
HC-21
Page 3
51,224
presentation
discussion
51,224
approved
Page 4 IMinutes of H-Control, November 18, 1970' . HC-21
51,238
presentation
applicant's
description
Public Hearings (continued)
7. Application HC-51,238 - J. Clyril Johnson Investment Corporation,
125 Willow Road, Menlo Park, requesting approval of landscaping,
lighting and undergrounding of utilities for Foothill Apartments,
Foothill Boulevard, between Alpine and Salem Avenue. (Exhibit 4,
Location Map).
Public Works Director Yarborough showed slides of the area which is located
along Foothill Boulevard between Alpine and Salem Avenue. He indicated
the items to considered to be the landscaping, lighting and undergrounding
of utilities for the apartment complex.
Gary Johnson representing J. C. Johnson, 125 Willow Road, came forward and
introduced G. E. Talbott, a Landscape Architect from Palo Alto.
Mr. Talbott described the landscaping proposed, which would cover about
two and one-half acres of planting area, as having a character reminiscent
of the orchards in the area and being placed in different arrangements to
achieve sufficient screening. He said'the street trees would be in con-
formance to the City of Cupertino's standards adding that there would be
approximately 75 trees per acre as compared to an orchard density of 100 to
110 trees per acre.
It was indicated that various types of trees and shrubs would be utilized
in the area, some of which were as follows: Chinese Elms along rear fence
separating the property from the residents, Shamel Ash, Tomilson Ash, Coast
Beefwood and Catalina Cherry (all of an 8 foot height) and ground covering
consisting of Ho llyleaf Cherry (3 feet in height), California Coffeeberry
and Carmel Creeper. He said berms would be located on the Salem Avenue
side of the property incorporated with ground cover and lawn area, adding
that between the lawn and building is an area of shrub planting utilizing
flowering trees in between such as the'Arnold Crabapple (5 to 7 feet in
height) and Evergreen Pear trees. He,said there would be lawn also located
within the interior of the complex.
In continuing the description, Mr. Talbott commented that the recreational
building would be located at the front of the property with the pool equip-
ment to be stored in a basement area which would be enclosed. In response
to a question by Member McLaren regarding trash disposal, Mr. Talbott said
there would be three dumpsters located on the property.
Member Ryner questioned Mr. Talbott regarding the sizes of the various trees
mentioned and indicated that he felt 15-gallon cans should be substituted
for the 5—gallon containers shown.
er McLaren offered her opinion that the plan was very complete,as shown,
suggested approval of same.
After a suggestion was made by Chairman Adams to identify the three con-
51,238 sidered items as Phase A, B and C, it was moved by Member Ryner that
Phase A approval be recommended to the City Council on Application HC-51,238,
approval Phase A as it pertains to landscaping; subject to the H-Control Standard
moved Conditions; landscaping plans submitted and designated as Exhibits B-1
0
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Minutes of H-Control, November 18, 1970
Public Hearings (continued)
and B-2; subject to Exhibit E, pertaining to the retaining wall; and
with the additional condition that trees designated as 5-gallon cans
be changed to 15-gallon cans where available. This motion was seconded
by Member McLaren with discussion. She asked the number of trees and
their locations.
Member Ryner referred to Exhibit B-2 and indicated he felt the trees
with the key letters of C - flowering crabapples, NN - Evergreen Pears,
PP - White Alders, RR - White Birch should be increased in size as
he had previously mentioned.
At this time, Member McLaren stressed that she felt the plan should not
be changed to which Member Ryner responded that 5-gallon trees are being
planted everywhere in these typesof developments and take an extremely
long time in which to grow.
Y
A suggestion was made b Mr. Johnson that the slow -growing trees only
_
be increased in size, making specific reference to C, NN and RR on
the landscaping key. Member Ryner indicated his agreement with this
suggestion.
It was clarified by Chairman Adams that the inclusion of the above
would eliminate the change of trees in the PP category and would be
based on availability of said trees.
It was suggested by Public Works Director Yarborough that the Staff
Committee be allowed to determine the availability and that they be
allowed to work with the applicant on this item.
A poll vote was taken of the members,at this time, on the motion as
previously entered and said vote resulted in the following vote:
Ayes: Members McLaren, Ryner and Chairman Adams
Noes: None
Absent: Members Marquez and Small
Chairman Adams introduced the next phase, Phase B, pertaining to on -
site lighting of the complex.
The applicant indicated there would be approximately 45 lighting posts,
bracket lights on buildings, fixtures hung within the carports, adding
that there would be lights at each apartment entrance and all pole
lighting would have unbreakable globes.
When asked the location of recessed lights around trees, the applicant
responded that there were none specified as it was felt the lighting
emitted from the pole lamps would eliminate the necessity for these.
® Member Ryner stressed his opposition to bright lighting in the globes
as well as low-level lighting in the landscaping.
HG-21
Page 5
additional
discussion
51,238
Phase A
approved
51,238
Phase B
description
31
Page 6 I Minutes of the H-Control, November 18, 1970 HC-21
51,238
Phase B
approved
51,238
Phase C
discussion
51,238
Phase C
approved
Public Hearings (continued)
After some discussion, Mr. Yarborough explained that Foothill Boulevard
would eventually have 400-watt lighting with three lights being located
across the front of the development. He added that this would also
reduce the need for extensive lighting,to be contained on the front
portion of the property.
It was moved by Member McLaren and seconded by Member Ryner that
approval be recommended to the City Council on Application HC-51,238,
Phase B, pertaining to the on -site lighting, per -Exhibit A, and subject
to the H-Control Standard Conditions. ,
Ayes: Members McLaren, Ryner and Chairman Adams
Noes: None
Absent: Members Marquez and Small
The last phase, Phase C, was introduced by Chairman Adams as being the
undergrounding of utilities, Exhibit F, as well as Exhibit F-1 in-
corporating a modification of the height of redwood fencing to 6 feet.
It was reported by Mr. Yarborough that the telephone facilities would be
underground as well as the P G & E facilities along Foothill Boulevard.
Chairman Adams commented that the trash enclosures appeared to be 6 feet
in height and 8-1; 2 feet X 5 feet in size with double screened doors .to
which Mr. Yarborough agreed,adding that it would include the same fencing
material as around the pool area. Mr: Johnson indicated that there would
be a cap on top of the trash enclosure.
Mr. Yarborough continued that there would be three P G & E transformers
on the site and described the locations of same.
After some dialogue ensued, it was suggested by Member Ryner that
Exhibit E, pertaining to the retaining wall, be included in this con-
cluding motion as it had not been approved previously.
It was moved by Member Ryner and seconded by Member McLaren that approval
be recommended to the City Council of Application HC-51,238, Phase C,
pertaining to the undergrounding of utilities, per topographical map and
exhibits presented; to include Exhibit D,concerning the trash enclosure;
Exhibit F-1,covering the pole and transformer enclosures; Exhibit E,
pertaining to the retaining wall and also subject to the H-Control
Standard Conditions.
Ayes: Members McLaren, Ryner and Chairman Adams
Noes: None
Absent: Members Marquez and Small,
The applicant was informed by Chairman Adams that his application would
be heard before the City Council on November 30th and suggested that
he be present at that time.
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Minutes of H-Control, November 18, 1970
® New Business
2. Written communication from P. Brien Wilson requesting
Committee to waive filing date requirements and hear
application for approval of conversion of residence to
commercial use, 20401 Stevens Creek Boulevard (HC--51,247).
Mr. Yarborough introduced the application indicating that the landscap-
ing would also be included in the discussion.
The applicant, P. Brien Wilson, came forward saying that the two trees
in front of the residence would be removed, however, the larger trees
would remain on the property. He said all vegetation to the right of
the building would be removed for purposes of putting in a 20-foot
driveway, that a buffer zone would be placed between the driveway and
the other resident's fence and that Hypericum Calycinum ground cover
would be used as well as Nandina trees,and Mahonia Lomariifolia in front
of the residence. He said there are actually two parcels of property,
one on which the residence is located and one adjacent to the residence
for which no Use Permit had yet been requested.
In response to a question from Chairman Adams regarding the condition
and utilization of the barn, Mr. Wilson responded that it is unused
and would painted the same color as the house (Antique White with
Charcoal trim).
Because of some concern having been indicated pertaining to landscaping,
it was suggested by Mr. Yarborough that this item be discussed more
fully at a later date.
Mr. Wilson indicated, in response to several questions of the Committee
members, that the roof would remain the same as it was in good condition,
and the trees would be pulled out in front to expose the brick portion
of the porch.
Member McLaren commented that the addition of some type of awning or
trim should be included on the side of the building for effect.
It was suggested by Member Ryner that the rendering be changed as it did
not agree with the building as it exists and also that the tree to
the rear of the property be shaped. He went on to recommend that
planting be done on the right of the building in the narrow strip shown
and that the fences be repaired.
Mr. Wilson was in concurrence with all of the suggestions,as offered,
and indicated he would follow through on the items mentioned.
The previous comments were reviewed, for clarification, by Mr. Yarborou;
as follows: 1) that shutters be used along the side of the building,
2) the rendering be modified to show true roof color, proper tree loca-
tions, column shape, topping of the tree at the right rear of the
is property, an addition of three Italian Cypress on the right side of
the building and 3) the addition of landscaping nomenclature on the
rendering.
Chairman Adams suggested that a copy of the letter be also presented to
to the City Council.
HC-2.1
Page 7
HC-51,247
presentation
comments and
suggestions
clarification
of comments
A
Page 8
HC-51,247
approved
varied
discussion
Minutes of H-Control, November 18, 1970 HC-21
New Business (continued)
It was moved by Member Ryner and seconded by Member McLaren that
approval of Application HC--51,247 be recommended to the City Council
as per architecture, lighting and landscaping plans submitted, per
Exhibits C and D as modified, and also subject to the following con-
ditions: 1) the H-Control Standard Conditions, 2) review and appraisal
by the City Staff, 3) all conditions;and recommendations made by this
Committee, to be incorporated within the building and surrounding
area within a period of 6 months and that all conditions hereinbefore
set forth being enforceable at the discretion of the City Staff.
Ayes: Members McLaren, Ryner and Chairman Adams
Noes: None
Absent: Members Marquez and Small
The applicant was informed that this application would be before the
City Council at their meeting to be held November 30, 1970.
Old Business
Public Works Director Yarborough reported that the new building to be
incorporated into the Corporation Yard had been approved to include
an employee lounge and other facilities. He added that the plans are
presently being drawn up and would be presented to the Committee within
a month or so.
It was requested by Chairman Adams that the discussion of the level of
apartment construction which would warrant sprinkler systems to be
included be continued to the next meeting inasmuch as Member Small
was not present with his meeting report on this subject.
Chairman Adams then questioned thenew application form and instruction
information presently being revised, to which Mr. Yarborough indicated
that this was still being revised. Also in response to an inquiry by
Chairman Adams, Mr. Yarborough reported that the status report would
not be presented to the Committee for at least two weeks because it
involved employees taking time from their regular duties to study past
meeting minutes, adding this is quite a lengthy process.
Responding to Mr. Adams questioning the modification of the 14 Standard
Development Conditions, Mr. Yarborough indicated the staff was still
working on modification of not only the condition regarding the place-
ment of berms next to parking areas and around landscaping areas as
previous proposed, but also several other conditions were being con-
sidered.
Member McLaren indicated her appreciation of receiving the application
material prior to the meeting to which Chairman Adams agreed, saying
that this was a much improved method over what had been previously done.
It was suggested by Chairman Adams that the Committee Members make an
effort to use the questionnaire form provided by the Staff Committee
and Member McLaren commented that,she had been using the back of her
Minutes of H-Control, November. 18, 1970 I HC-21
Page 9
Old Business (continued)
agenda sheet for her various notations. Member Ryner said he was
using the questionnaire as an aid in covering the items necessary,
but suggested that only one set of information be given to the
members, that being the racket usually mniled prior to the meeting.
It was generally felt by the Members that the extra information
packages placed on the Council desk were unnecessary and could be
omitted.
Mr. Yarborough agreed to do so saying that the Committee Members would
only receive the one package, instead of the two as previously done.
Adjournment
After,a brief general discussion, it was moved by Member Ryner,
seconded by Member MCT.aren and passed unanimously that the meeting adjournment
be adjourned.
The meeting was declared adjourned by Chairman Adams at 9:37 p.m.
ATTEST:
/s/ Wm. E. Ryder
City Clerk
is
APPROVED:
/s/ V. J. Adams
Chairman