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December 23, 1970• E 40 CITY OF CUPERTINO, State of. California: 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE HELD DECEMBER 23, 1970 IN THE COUNCIL CHAMBER OF CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Chairman Adams at 7:43 p.m. and the assemblage was subsequently led in the flag salute. Roll Call HC-23 Members present: Ryner, Small and Chairman Adams. Members absent: Marquez and McLaren. Also attending: Public Works Director Yarborough roll call and Recording Secretary Dolores White. I Minutes of the Previous Meetin 1. Approval of Architectural and Site Approval Minutes of December 5, 1970. It was moved by Member Small, seconded by Member Ryner and passed unanimously thatthe minutes of the meeting of December 5, 1970 be approved as submitted. Written Communications 2. From Bernard W. Stewart, General Contractor, requesting approval for screening to be added to an existing building located at 10060 Bubb Road to camouflage a new air condition- ing unit. The requestor, Bernard Stewart, came forward and explained that the business was already in operation and in order to expand would require an additional air conditioning unit. He. indicated that he was informal that a formal application would not be'required and that he could, instead, submit a letter requesting approval of this minor modifica- tion. Member Small. indicated his concern about the location and screening of the air conditioning unit, adding that many companies in the area had not adequately screened their units in the past,leaving them visible from the street. After a discussion ensued, it was the consensus of the Committee that additional information would be required and it was recommended that a formal application be processed for approval. In response to Mr.. Stewart's firm objections to the procedure of a formal application having to be filed, it was explained by Member Ryner that the procedures, recently revised, indicate that the City Staff would be required to review a formal application offering minutes approved written communication recognized Page 2 A_ Minutes of H-Control, December 23,.1970 HCL23 requestor asked to submit formal application EC-51,088.5 continued HC-51,224.1 presentation Written Communications (continued) its recommendations to the H-Control Committee prior to any recommenda- tions being made to the City Council. He then stressed the necessity of a duly -filed application being presented, indicating that a letter was not approvable inasmuch as this�'would be. considered as a building modification. After a heated discussion, Mr. Yarborough reported that the matter had only come to the staff's view two days prior to the meeting when a request for interpretation had been made by Mr. Stewart. At that time, the staff felt they did not have the authority to permit any changes without first presenting an application to the Committee and,under normal procedure, even if he had proceeded with a formal application at that time, he would not have been placed on the agenda anyway because of the shortage of time. It was requested that, for the record, recognition be made of Mr. Stewart's written request and, further, that Mr. Stewart • contact the staff for a formal application to be presented with recommendations to the Committee atlthe earliest possible date. He informed Mr. Stewart that there was not enough information on which to base a judgment pertaining) to his request and Mr. Stewart agreed to contact the staff in this; regard. Oral Communications 3. None requested. Public Hearings 4. Application HC-51,088.5 - Tymshare, Inc. for approval of a sign at 10231 Bubb Road. i(Location Map, Exhibit 1) Public Works Director Yarborough described the sign as being within the Sign Ordinance. He said the sign was to be 7 feet by 20 inches with a 10-inch projection. After it was noted that the applicant was not present, it was moved by Member Small, seconded by Member Ryner and passed unanimously that Application HC-51,088.5 be continued to the next meeting to enable the application to be present for discussion. 5. Application HC-51,224.1 -,David MacKenzie for Foothill Printing and Publishing, Inc., requesting approval of a sign at 10950 North Blaney Avenue. (Location Map, Exhibit 2) Mr. Yarborough reported that the proposed sign was within the Sign Ordinance and of a minimum size. The sign, he said, was to have gold leaf letters of a redwood materialiand he showed a slide of the building indicating the proposed location of the sign. I! Mr. David MacKenzie, representing the applicant.and giving his address as P. 0. Box 777, Los Altos, came forward and commented iii.response to an inquiry that there would be no (internal illumination of the proposed sign. I' r Minutes of H-Control, December 23, 1970 HC-23 Page 3 Public Hearings (continued) It was moved by Member Ryner and seconded by Member Small that Applica- tion HC-51,224.1 be recommended to the City Council for approval subject to the sign plan submitted, the Standard Conditions of Approval and as indicated on Exhibits A and B. Ayes: Members Ryner, Small and Chairman Adams Noes: None Absent: Members Marquez and McLaren Mr. MacKenzie.was informed by Chairman Adams that the application would be heard by the City Council at their meeting to be held on January 4, 1971 and suggested that he be present for discussion at that time. 6. Application HC-51,234 - Jerome M. White and Associates, 801 North LaBrea, Los Angeles, California, 90038, requesting approval of landscaping, lighting and undergrounding of ® utilities for Lake Biltmore Apartments, Blaney Avenue, south of Stevens Creek Boulevard. (Location Map, Exhibit 3) It was reported by Public Works Director Yarborough that the staff had previously reviewed the plans and had recommended that the landscaping, lighting and undergrounding be approved by the Committee. He then presented slides of the location of said property, a view of the original site plan and also of the architectural arrangement as shown in schematic form. Chairman Adams informed the members that the City Council had accepted the proposed modifications of the development at their last meeting. The recommendation was made by Member Ryner that the items in question be discussed individually as Portion A - undergrounding, Portion B - lighting and Portion C - landscaping. Mr. Leonard Gesensway, Vide President of Jerome M. White and Associates, 840 Ellis Street, Mountain View, came forward for discussion of the application. The undergrounding was described by Mr. Yarborough as being complete throughout the frontage of Blaney Avenue and.the City Council had indicated their desire to include some undergrounding beyond this point to the provisions of P G & E in conjunction with the widening of Blaney Avenue. He said the three poles would be removed and there would be no transformers or overhead lighting visible. It was moved by Member Ryner and seconded by Member Small that approval be recommended to the City Council of Application HC-51,234 Portion A pertaining to the undergrounding of utilities subject to the underground utilities plans submitted. Ayes: Members Ryner, Small and Chairman Adams Noes: None Absent: Members Marquez anal McLaren HC-51,224.1 approved HC-51,234 presentation and discussion HC-51;234 Portion A approved Page 4 Minutes of H-Control, December 23, 1970 Public Hearings(continued) Concerning the lighting, Mr. Yarborough mentioned that the fixtures 11 would be of a globe type as shown in the previously approved eleva- tion plan and appeared to coordinate well with the architecture. Concern was indicated by Member Ryner who questioned the intensity of the lighting as well as locations and diameters of the spheres to be located on the property. Mr. Gesensway described the lighting as follows: the lighting fixtures on Blaney along the entrance to be pole -mounted spheres (12-11-W), spot beams (440L) to be placed on the buildings shining towards the ground and 12-inch mushroom lights around the water area. Member Ryner questioned the opacity,of the globes to which Mr. Gesensway responded that the fixtures would be of egg shell type and not clear. It was moved by Member Ryner and seconded by Member Small that HC-51,234 Application HC-51,234, Portion B pertaining to the lighting, be Portion B recommended to the City Council for approval subject to the following approved conditions: 1) the plot plan and lighting plans submitted, 2) to the Standard Conditions of H-Control, 3) that the lights designated on the plans as 12-11-W be no greater than 1-00 watts, 4) that the lights designated as 440L be no greater than 150 watts, 5) that the lights designated as 230012 be no greater ;than 60 watts with all wattage limitations subject to insurance company jurisdiction and control with review by the City staff if such conditions cannot be met without costly affecting the insurance policy and the safety of the tenants and those who may be on the property. Ayes: Members Ryner, Small and Chairman Adams Noes: None Absent: Members Marquez and McLaren Discussion continued wherein landscaping was described by Mr. Gesensway in detail and Member Small indicated his concern as to the retaining of the two existing trees. Mr. Ges;ensway,responded that the trees were of a high value and assured'hm that everything possible would be done to preserve them. It was indicated by Member Ryner that one additional item should be included in the plan and that was ghat the height of the trees should be measured from the ground and note from within the can. Member Ryner commented that the landscaping plans were extremely well done and very complete to which Member Small added his favorable comments saying that he felt theselt6 be the most detailed plans he had seen in 9 years on the Committee. 11 'C-51,234 It was then moved by Member Ryner and seconded by Member Small that Portion C Application HC-51,234, Portion C pertaining to the landscaping, be approved recommended to the City Council for approval subject to the Standard Conditions of H-Control and to thejexhibits attached and submitted. Ayes: Members Ryner, Small and Chairman Adams Noes: None Absent: Members Marquez and McLaren HC L 23 • • 4 Minutes of H-Control, December 23, 1970 HC-23 Page 5 Public Hearings (continued) Mr. Gesensway was informed that the application would be heard by the City Council at their next meeting. Unfinished Business It was suggested by Chairman Adams that discussion concerning the Rules and Regulations booklet be continued and'it was agreed by the members present that the full body should be present for dialogue. Member Ryner inquired as to how often the Committee members would be receiving copies of the status report and, after a brief discussion, it was agreed that every two months or every sixth meeting would be varied adequate. The members decided, however, to continue discussion on comments this item so that all of the members could be present. Member Small questioned where the H-Control Committee stood in rela- tion to the Franchise Realty Interstate Corporation application under the new program, to which Mr. Yarborough replied that it was his understanding that, inasmuch as the tentative map had expired on the property, H-Control's influence for the same period of time would also expire. He said a request had been made by the applicant for a Use Permit on the property but the City Council felt that the applicant should apply for another tentative map in this instance as they were advised by the City Attorney. New Business Member Ryner questioned an additional structure recently placed on the roof of Don's Pastrami on Stevens Creek Boulevard and suggested that the other members examine it and give their comments at the next meeting. He went on to say that he felt that most of the commercial buildings in the City had done an excellent job with their Christmas decorations this year. He then specifically mentioned Mervyn's Department Store in this regard but questioned the previous assurance made that plant- ings would be done at this location. It was then suggested by Member Ryner and agreed to by the other members that the plan for Mervyn's landscaping be reviewed at the next meeting. miscellaneous discussion Member Small commented that it had become increasingly difficult for him to attend the meetings at the new time of 7:30 p.m. and he sub- sequently suggested that the Committee consider returning to the former meeting time of 8:00 p.m. He also indicated that the earlier time could prove to be an inconvenience to out-of-towners also. After some discussion, it was agreed that the matter of a change of meeting time be discussion by the full body at their next meeting. A condition existing at the Texaco service station located at the corner of Homestead Road and Highway 9 was brought to the Committee's attention by Member Small who indicated that there was an abundance of Blue Chip signs and miscellaneous equipment throughout the grounds. Pfige G adjournment o� ©i , Minutes of li-Control, December 23, 19;70 ),1C-23 New Business (continued) Discussion continued, wherein it wasagreed that the situation should be further examined with the possibility cf the Committee malting specific recommendations to the City Council as to action which could be taken to clear up the existing problems. Member Ryner then inquired as'to the !,status of the Standard Oil Company sign previously discu,,>sed to which Member Small responded that a single sign had beer, approved on the corner Jnstead of the two signs.on adjacent streets as originally planned. Ad'ournment It was moved by Member Small, seconded by Member Ryner and passed unanimously that the meeting be adjourned. Chairman Adams declared the meeting adjourned at 9:05 p.m. APPROVED: /s/ V. J. Adams Chairman i ATTEST: /s/ Wra. E. Ryder City Clerk 0 0