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01-28-20 Searchable packetCITY OF CUPERTINO CITY COUNCIL AGENDA 10300 Torre Avenue, Conference Room A Tuesday, January 28, 2020 5:30 PM Non-Televised Special Meeting (Commission Interviews) NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, January 28, 2020, commencing at 5:30 p.m. in City Hall Conference Room A, 10300 Torre Avenue, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, “Special Meeting." SPECIAL MEETING ROLL CALL ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the agenda. The total time for Oral Communications will ordinarily be limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or reschedule remaining comments to the end of the meeting on a first come first heard basis, with priority given to students. In most cases, State law will prohibit the Council from discussing or making any decisions with respect to a matter not listed on the agenda. COMMISSION INTERVIEWS 1.Subject: Interview applicants for commissions with terms expiring on the Housing Commission, Sustainability Commission, and Technology, Information, and Communications Commission (TICC) Recommended Action: Conduct interviews and make appointments to the Housing Commission, Sustainability Commission, and Technology, Information, and Communications Commission (TICC) Page 1 01/28/20 1 of 26 City Council Agenda January 28, 2020 A - Interview Schedule B - Commission Diversity Resolution C - Advisory Commissions Resolution D - Housing and Business Rep Questions E - Housing Applications F - Sustainability Questions G - Sustainability Applications H - TICC Questions I - TICC Applications J - Commission Attendance Report K - Current Commission List ADJOURNMENT The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law. Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk’s office for more information or go to http://www.cupertino.org/cityclerk for a reconsideration petition form. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next City Council meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the Council meeting to arrange for assistance. Upon request, in advance, by a person with a disability, City Council meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, during normal business hours and in Council packet archives linked from the agenda/minutes page on the Cupertino web site. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights Page 2 01/28/20 2 of 26 City Council Agenda January 28, 2020 you may have on the information provided to the City. Members of the public are entitled to address the City Council concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the Council on any issue that is on this agenda, please complete a speaker request card located in front of the Council, and deliver it to the Clerk prior to discussion of the item. When you are called, proceed to the podium and the Mayor will recognize you. If you wish to address the City Council on any other item not on the agenda, you may do so by during the public comment portion of the meeting following the same procedure described above. Please limit your comments to three (3) minutes or less. Page 3 01/28/20 3 of 26 CITY OF CUPERTINO Legislation Text Subject: Interview applicants for commissions with terms expiring on the Housing Commission, Sustainability Commission, and Technology, Information, and Communications Commission (TICC) Conduct interviews and make appointments to the Housing Commission, Sustainability Commission, and Technology, Information, and Communications Commission (TICC) File #:20-6906,Version:1 CITY OF CUPERTINO Printed on 1/25/2020Page 1 of 1 powered by Legistar™ 01/28/20 4 of 26 COMMISSION INTERVIEW SCHEDULE 1/22/2020 Time Name Candidates Other Choice Notes: 1 5:30 Neha Sahai Sustainability Incumbent 2 5:36 Sashikala Begur Parks and Recreation 3 5:42 Sam Vicchrilli Housing 4 5:48 Anil Pesaramelli TICC 5 5:54 Eric Shan Public Safety 6 6:00 Bo Zhang TICC 7 6:06 Lixin Yu TICC 8 6:12 Lakshminarasimha Ankireddipally TICC Video interview 9 6:18 Aidong Chen TICC 10 6:24 Geoffrey "Geoff" Paulsen Parks and Recreation 11 6:30 Swaminathan Ramany TICC 12 6:36 Charlene Lee Audit 13 6:42 Tiffany Wang 14 6:48 Min Jiang Parks and Recreation 6:54 Vote for 3 full terms ending 1/30/24 and any alternates 7:00 20-Min Dinner Break Time Name Candidates Other Choice Notes: 1 7:20 Sashikala Begur Public Safety 2 7:26 Patrick Kwok 3 7:32 Geoffrey "Geoff" Paulsen Public Safety 4 7:38 Viraj Raut TICC 5 7:44 Tessa Parish Parks and Recreation 6 7:50 Min Jiang Public Safety 7 7:56 Carol Stanek Incumbent 8:02 Vote for 2 full terms ending 1/30/24 and any alternates 8:08 5-minute break Time Name Candidates Other Choice Notes: 1 8:13 Angela Chen Sustainability incumbent 2 8:19 Mingming "Daisy" Liang Planning Incumbent 3 8:25 Charlene Lee Public Safety 8:31 Vote for 2 full terms ending 1/30/24 and any alternates Time Name Candidates Other Choice Notes: 1 5:30 Eric Shan Public Safety 2 5:36 Sam Vicchrilli Public Safety 3 5:42 Diyan Liu Sustainability 4 5:48 Neil McClintock 5 5:54 Tessa Parish Parks and Recreation 6 6:00 Nina Daruwalla Incumbent, qualifies for business rep. 7 6:06 Sue Bose Incumbent Business rep. Monday, January 27, 2020 AUDIT COMMITTEE 2 available seats (no residency requirement for at large members) HOUSING COMMISSION 2 available seats (residency requirement for three out of five members; Business representative must be from a Cupertino- based business) PARKS AND RECREATION COMMISSION PUBLIC SAFETY COMMISSION Tuesday, January 28, 2020 2 available seats (residency requirement for all five members) 3 available seats (residency requirement for all five members) Page 1 of 2 01/28/20 5 of 26 COMMISSION INTERVIEW SCHEDULE 8 6:12 Heather Payne 6:18 Vote for 2 full terms ending 1/30/24, including 1 Business representative, and any alternates 6:24 20-Min Dinner Break Time Name Candidates Other Choice Notes: 1 6:44 Diyan Liu Housing 2 6:50 Ram Mohan 3 6:56 Neha Sahai Public Safety Public Safety incumbent 4 7:02 Rose Grymes 5 7:08 Vignesh Swaminathan Incumbent Business rep. 6 7:14 Andrew Qu TICC 7 7:20 Anna Weber Incumbent Education rep. 8 7:26 Lakshmi "Meera" Ramanathan Incumbent 7:32 Vote for 3 full terms ending 1/30/24, including 1 Education and 1 Business representative, and any alternates 7:38 5-Min Break Time Name Candidates Other Choice Notes: 1 7:43 Anil Pesaramelli Public Safety 2 7:49 Anil Garg 3 7:55 Bo Zhang Public Safety 4 8:01 Andrew Qu Sustainability 5 8:07 Rajaram Soundararajan Incumbent 6 8:13 Lakshminarasimha Ankireddipally Public Safety Video interview 7 8:19 Aidong Chen Public Safety 8 8:25 Eliza Du 9 8:31 Viraj Raut Parks and Recreation 10 8:37 Swaminathan Ramany Public Safety 11 8:43 Lixin Yu Public Safety 8:49 Vote for 2 full terms ending 1/30/24 and any alternates 2 available seats (residency requirement for all five members) SUSTAINABILITY COMMISSION TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION 3 available seats (residency requirement for three out of five members; Education and Business representative must be from a Cupertino-based institution and business) Tuesday, January 28, 2020 - Continued Page 2 of 2 01/28/20 6 of 26 RESOLUTION NO. 03-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY (ADVISORY COMMISSONS AND COMMITTEES) WHEREAS, the City intends to provide efficient, effective and equitable governmental services to all of Cupertino, and WHEREAS, respect for all cultures, and other demographic differences is the foundation of Cupertino’s future, and WHEREAS Cupertino’s residents are its most important resource, their cultural and economic diversity provides the living fabric that binds Cupertino together, and WHEREAS, the involvement and commitment of the entire Cupertino community produces a better quality of life with residents and city government working in partnership, and WHEREAS, it is vital in maintaining a high performing, productive city government in which each resident and each city employee is valued for his or her unique gifts and talents, that the city capitalize on the innovation inherent within the community and within city government, and WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age and other important demographic differences within the City and that valuing each diversity is fundamental in the way the City provides services to its residents, and WHEREAS, the City believes that diverse city commissions and committees provide advantages offered by a variety of diverse perspectives and in increasing the City’s ability to serve its diverse population. NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: I. Commissions and Committees A. To foster comprehensive representation within advisory commissions and committees, it would be advantageous for new members to represent the community by such factors as culture, gender, age, and location of residency within the city. B. In the conduct of their business, commission and committee members shall pursue the benefit of a variety of perspectives in making decisions. C. Commissions and committees increase the city’s potential, effectiveness and creativity as an organization by offering a wide range of approaches and perspectives to addressing issues and solving problems. 01/28/20 7 of 26 Resolution No. 03-203 2 II. Other means of communicating this policy to the general public The City of Cupertino’s embracing of diversity will also be communicated and reflected through such means as festivals and events, recreation and education programs, public art, city publications and media programming. III. Dissemination and enforcement of this policy This policy shall be incorporated into the following: 1) All notices seeking commission and committee applications; 2) Shall be adopted by the City Manager as an administrative procedure, who shall be responsible for the implementation of this policy. From time to time, the City Manager will report the status of such implementation to the City Council; 3) Shall be posted at both the City Clerk’s Office and at the City’s Department of Human Resources. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 3rd day of November 2003, by the following vote: Vote Members of the City Council AYES: Chang, James, Lowenthal, Kwok, Sandoval NOES: None ABSENT: None ABSTAIN: None ATTEST: APPROVED: /s/ Kimberly Smith /s/ Michael Chang ______________________ _______________________ City Clerk Mayor, City of Cupertino 01/28/20 8 of 26 RESOLUTION NO. 16-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO RESCINDING RESOLUTION NO. 10-048 AND AMENDING THE RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT, ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY ADVISORY BODIES TO ADD DESIGNATED ALTERNATES TO THE INTERVIEWS AND APPOINTMENTS PROCESS WHEREAS, the City of Cupertino wishes to establish uniform terms and conditions of office for advisory commissions; and WHEREAS, there are within the City of Cupertino many citizens with talent, expertise and experience who wish to serve the community; and WHEREAS, the City Council believes it is important to provide these citizens the opportunity to contribute to their community; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino rescinds Resolution No. 10-048 and establishes the following rules governing recruitment, appointment and reappointment to City of Cupertino Advisory bodies. A. RECRUITMENT 1. Two months before regular terms expire, or immediately following receipt of a resignation, the City Clerk distributes the vacancy notice as follows: • The Cupertino Scene • The Cupertino Courier • The World Journal • The Cupertino City Channel • City Hall bulletin board • The City Clerk’s Office • The Cupertino Library • The Cupertino Chamber of Commerce • Cupertino City Web site • Other organizations as appropriate with respect to the openings • All persons with applications on file for that particular commission 01/28/20 9 of 26 Resolution No. 16-137 Page 2 2. Two months before regular terms expire, the City Clerk’s Office also mails the vacancy notice to the following individuals: • Students and graduates of Cupertino Emergency Response Training • Students or graduates of Leadership Cupertino • Neighborhood Block Leaders • Individuals who have signed up for notification at the Cupertino Town Hall meetings. 3. All vacancy notices and posting shall be done in accordance with the provisions of the Maddy Act, California Government Code 54970. Specifically, vacancy notices shall be posted for a minimum of 10 days. 4. Applications will be retained for a maximum of one year after Council review. After that time, applicants shall submit a new application if they wish to remain on the list for consideration. 5. Those persons with applications on file within one year of Council review are advised of the vacancy by the City Clerk and may activate that application. Upon receipt of the vacancy notice, the applicant must contact the City Clerk’s Office and ask that the application be reactivated. 6. An applicant may file for a maximum of two commissions at any one application period. 7. A member of an advisory body, having completed two consecutive terms, must wait two years after the term would have normally ended before being eligible to apply for the same commission or committee. 8. Application forms will be available in the City Clerk’s Office and will be mailed upon request with information about the opening(s). Application forms will also be available on the City’s Web site. 9. No application shall be accepted after the deadline. 10. When the final deadline has passed, the City Clerk’s Office will mail applicants the date, time and location of the interviews along with sample questions to consider. 01/28/20 10 of 26 Resolution No. 16-137 Page 3 11. The City Clerk’s Office will copy the applicants’ written material for Council members. The written material will also be available for public review in the City Clerk’s Office. 12. An applicant who is unable to attend the interview may submit a 5- minute video presentation in advance of the interview meeting. The tape will be reviewed at the meeting. The video will be made by City staff at the applicant’s request upon the approval of the City Clerk. The City will fund these costs. B. INTERVIEWS AND APPOINTMENTS 1. When Council meets to conduct interviews, it is a public meeting subject to the Brown Act and therefore open to the public. The candidates will be asked by the City Clerk (either in person or by written instructions left in the waiting area) to remain seated in the waiting area until they are called in for the interview. Candidates will also be asked to return to the waiting area until the announcement of the vote, or to go home and contact the City Clerk’s Office the next day regarding the results. However, all applicants and members of the public have the option of remaining in the room for any or all of the meeting. 2. The order in which interviews are scheduled to take place will be determined by a drawing of names. The City Clerk will do this in advance. 3. Interviews are informal and usually last 5-8 minutes. Council members are looking for: • Familiarity with the subject • Decision-making ability • Commitment to the position for which they have applied 4. Appointments will be made following a vote in public. Ballots will be distributed, and Council members will vote and sign the ballots. The City Clerk will announce the votes. 01/28/20 11 of 26 Resolution No. 16-137 Page 4 5. The City Council may appoint alternates to serve on boards, commissions and committees in the event of a vacancy. Such alternates may attend and participate in meetings of the board, commission, or committee but shall not vote in such meetings until such time as a vacancy has occurred and the alternate has filled such vacancy. If the City Council appoints more than one alternate for a particular board, commission or committee, the City Council shall designate the alternates as first alternate, second alternate and so on such that immediately upon a vacancy occurring in a board, commission, or committee, the first alternate shall fill such vacancy without the need for further City Council action. C. UNSCHEDULED VACANCIES AND ATTENDANCE 1. If a vacancy occurs for an unexpired term and interviews for appointment to that advisory body have been conducted within the previous ninety days, the unexpired term may be filled from those applications following the required posting of the vacancy. 2. The notice of unscheduled vacancy shall be posted no earlier than 20 days before nor later than 20 days after the vacancy occurs, and at least 10 working days before appointment. The notice of unscheduled vacancy must be posted in the Office of the City Clerk, at the City Hall bulletin board, at the Cupertino Library, and in other places designated by the City Clerk. 3. A member shall be considered removed from an advisory body under the following conditions. • A member misses more than three consecutive meetings • A member misses more than 25% of the advisory body’s meetings in a calendar year 4. It is the responsibility of the advisory body’s staff liaison to notify the City Clerk of a member’s attendance record to allow sufficient time to send a warning notice if the member has missed three consecutive meetings or 25% of the meetings, and to send a termination notice if the member has missed more three consecutive meetings or more than 25% of the meetings in a calendar year. 01/28/20 12 of 26 Resolution No. 16-137 Page 5 5. A member who has been removed from an advisory body for inadequate attendance may request a waiver of this provision by submitting a letter to the City Council setting forth the reason for the absences and confirming future availability. D. GENERAL PROVISIONS 1. Term limit restrictions listed in this resolution do not apply to temporary appointments for unexpired terms. 2. All provisions of this resolution shall apply unless otherwise decided by the City Council on a case-by-case basis. 3. In the event that any provision of this resolution conflicts with the provisions of any other ordinance or resolution governing a particular advisory body, the provisions governing that advisory body shall prevail. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 20th day of December, 2016, by the following vote: Vote Members of the City Council AYES: Vaidhyanathan, Chang, Scharf, Sinks NOES: None ABSENT: Paul ABSTAIN: None ATTEST: APPROVED: /s/ Grace Schmidt /s/ Savita Vaidhyanathan _________________________ ___________________________ Grace Schmidt, City Clerk Savita Vaidhyanathan, Mayor, City of Cupertino 01/28/20 13 of 26 QUESTIONS FOR HOUSING COMMISSION APPLICANTS 1. Have you attended any Housing Commission or other City meetings during the past year? 2. What qualities do you possess which make you the right candidate for this commission? 3. What experience do you have in the affordable housing area? 4. While you are serving on the Housing Commission, a developer proposes an affordable development in your immediate neighborhood. Consequently, many of you neighbors are visibly upset. As a member of the committee and a neighbor, how do you respond to the situation and why? 5. What new ideas or creative approaches to the development of affordable housing can you bring to the commission? 6. If you could accomplish one thing next year on this commission, what would it be? QUESTIONS FOR HOUSING COMMISSION APPLICANTS- BUSINESS REPRESENTATIVE 1. Have you attended any Housing Commission or other City meetings during the past year? 2. What qualities do you possess which make you the right candidate for this commission? 3. What experience do you have in the affordable housing area? 4. While you are serving on the Housing Commission, a developer proposes an affordable development in a friend and colleague’s Cupertino neighborhood. Consequently, the friend and colleague 01/28/20 14 of 26 are visibly upset. As a member of the commission and a friend of an opponent to the housing development, how do you respond to the situation and why? 5. What new ideas or creative approaches to the development of affordable housing can you bring to the commission? 6. If you could accomplish one thing next year on this commission, what would it be? The Housing Commission is subject to the Political Reform Act and members are required to submit Statements of Economic Interest upon appointment and annually thereafter. 01/28/20 15 of 26 Applications are available in the City Clerk’s Office 408-777-3223. 01/28/20 16 of 26 QUESTIONS FOR SUSTAINABILITY COMMISSION APPLICANTS 1. What does the term “sustainability” mean to you and how do you apply this definition in your daily life? 2. What environmental programs are you aware of in our City and have you participated in any of these programs in the past? 3. What experience and capacity do you have to support this Commission and sustainability efforts across our City? 4. What are the key measures included in the City’s Climate Action Plan or the specific policies in its General Plan Sustainability Element that you would like to prioritize? How would you help get them off the ground? 5. Are there any programs or policies not included in these plans that you’d like to see advanced in Cupertino? 6. What can the City of Cupertino do to encourage greater participation in and awareness of its sustainability-focused programs? 7. If you could accomplish one thing next year on this Commission, what would it be? The Sustainability Commission is subject to the Political Reform Act and members are required to submit Statements of Economic Interest upon appointment and annually thereafter. 01/28/20 17 of 26 Applications are available in the City Clerk’s Office 408-777-3223. 01/28/20 18 of 26 QUESTIONS FOR TECHNOLOGY, INFORMATION, AND COMMUNICATIONS COMMISSION APPLICANTS 1. Do you subscribe to cable TV in your home? 2. Do you have any experience with public access or government access television? 3. What do you see as the role of community access TV in Cupertino -- how would you improve or change the current operation? 4. Are you familiar with other telecommunication service providers and the potential of that industry? 5. What are your reasons for applying for this particular advisory board? What can you bring to the committee in the way of expertise or interest? 6. What do you know about broadband Internet access via DSL and Cable Modems? 7. Do you think that we should be adding more cell phone antennas around Cupertino? 8. If you could accomplish one thing next year on this commission, what would it be? The Technology, Information, and Communications Commission is subject to the Political Reform Act and members are required to submit Statements of Economic Interest upon appointment and annually thereafter. 01/28/20 19 of 26 Applications are available in the City Clerk’s Office 408-777-3223. 01/28/20 20 of 26 sp = special meeting (does not count towards regular attendance)Audit CommitteeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Darcy PaulP X X P,P X X P X X P X X040%Eno SchmidtP X X P,P X X P X X P X X040%Daisy LiangP X X P,P X X P X X P X X040%James LutherA1 X X P,P X X A224 50%Steven ScharfP X X P,P X X A1 X X P X X14 25%Meet quarterly on the 3rd Tuesday of the selected month at 4:00 p.m. Conf. Rm. A. Staff Liaison is Zach KorachLuther warning letter sent on 3/8/19, Luther terminated 7/30/19Bicycle Pedestrian CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Erik LindskogA1PPPXPPSPPXPX112 8%Jennifer Shearin P P P P X A1 P SP P X P A2212 17%Pete HellerA1 P P P X P A2SP A3 X A4312 25%Muni MahdhdipatlaP P A1 X P P SP P X P X112 8%Gerhard Eschelbeck P P A1 P X P P SP P X P X112 8%Ilango Ganga Meet the 3rd Wednesday of the month at 7:00 pm in Conf. Rm. C. Staff Liaison is David Stillman.Madhipatla appointed on 1/29/19, Heller resigned 11/26/19, Ganga alternate fill 12/12/19Fine Arts CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Diana MatleyP P P X X,X X P P P X P X060%Janki ChoksiP P P X X,X X P P P X P X060%Sudha KasamsettyP P X X,X X P A1 P X P X16 17%Rajeswari Mahalingam P P P X X,X X P P P X P X060%Sonia DhamiA1 X16 17%Meet 4th Monday of odd-numbered months. 7:00 pm Conf Rm. C. Staff Liaison is Erick Serrano (as of 5/16).Kasamsetty appointed on 1/29/19, Dhami appointed as first alternate 1/29/19Housing CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Connie Cunningham P P P P X,P A1 P X SP P P P112 8%Poonam Goyal012 0%Sue BoseP P P P X,P P P X SP P P A1112 8%Nina DaruwallaP P P P X,P P P X SP A1 P P112 8%John ZhaoP P P P X,P P P012 0%Sanjiv KapilSP P P A1112 8%Siva GadikotaSP P A1 P112 8%Meet 2nd Thursday 9:00 am Conf. Rm. C. Staff Liaison is Kerri HueslerCunningham appointed on 1/29/19, Goyal resigned 2/11/19, Zhao resigned 7/25/19, Kapil alternate fill 7/25/19, Gandikota alternate fill 9/12/192019 COMMISSION ATTENDANCE REPORT01/28/20 21 of 26 Library CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Christie WangP P A1 A2PPAPA3PP P312 25%Jia WoP PPPPPSPPPPPP012 0%Qin PanP PPPPPSPPPPPP012 0%Liana CrabtreeP PPPPPSPPPPPP012 0%Rahul VasanthPPPPPSPA1PPPP112 8%Meets 2nd Wednesday (staff at odd numbered months only) 7:00 pm Meeting Rm. 100. Staff Liaison is Kim CalamePan and Vasanth appointed on 1/29/19, Warning letter sent to Wang on 9/17/19Parks & Rec CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Gopal Kumarappan XPPPPPX PPPPA1112 8%Xiangchen XuX PPPPPX PPA1PP112 8%Helene DavisX PPPPPX PPA1PA2212 17%Carol StanekP P X P A1 P P P112 8%Judy WilsonX P P P012 0%Neesha TambeX PPPPPX PPPA1P112 8%Meet 1st Thursday 7:00 pm Community Hall. Staff Liaison is Jeff MilkesKumarappan and Xu appointed on 1/29/19July Wilson resigned 4/22/19, Carol Stanek reappointed 4/22/19 (alternate fill, partial term ending 1/30/20)Public Safety CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Rob McCoyA1PPPPPP PPPPP112 8%Neha SahaiP PPPPPA1PPPPP112 8%Hymanand NelloreP A1PPPPA2PPPT1P212 17%Andy HuangPA1PPPA2P P A3 P P P312 25%Yvonne ChaoP P P A1 P P P A2PPP P212 17%Meets 2nd Thursday of the month at 6:00 pm in Conf. Rm. A. Staff Liaison is Captain Rich UrenaWarning letter sent to Huang on 9/20/19Sustainability CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Anna WeberX X P X P P P SP, SP P SP SP P040%Angela ChenX X P X T1 P P SP, SP A1 SP SP P14 25%Gary LatshawX X P X P P P SP, SP P SP SP P040%Meera RamanathanX X P X P P P SP, SP P SP SP P040%Vignesh Swaminathan X X P X P A1 P SP, SP P SP SP P14 25%Meet quarterly at 4 p.m. on the 3rd Thursday of the month, every 3 months Conf. Rm. A. Staff liaison is Gilee CorralWarning letter sent to Swaminathan on 6/26/19, Chen on 9/27/1901/28/20 22 of 26 TICCJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Arnold de LeonX PPPPPX PA1PPSP 1 12 8%Naidu BollineniX PPPPPX PPPPSP 0 12 0%Rajaram Soundararajan X P P P A1 P X P P P P SP 1 12 8%Prabir MohantyXPPPPPX PPPPSP 0 12 0%Ilango GangaX P P P P A1 X P P P P SP 1 12 8%Mukesh GargMeet 1st Wednesday of month 7:00 pm Conf. Rm. A. Staff Liaison is Bill MitchellBollineni, Mohanty, and Ganga appointed on 1/29/19, Ganga appointed to BPC 12/12/19, Garg alternate fill 1/3/2001/28/20 23 of 26 Planning CommissionJan Jan Feb Feb Mar Mar Apr Apr Ma Ma Ju Ju Jul Jul Aug Aug Sep Sep Oct Oct Oct Nov Nov Dec spDec DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Ray WangX P P P X X P P A1 P P X P A2 X P P X X SP P X P P X223 9%David FungPXPPPXXPPPPPXPPXPPXXSPPXPPX023 0%Kitty MoorePXPPPXXPPPPPXPPXPPXXSPPXPPX023 0%Vikram SaxenaXPPPXXPPPPPXPPXPPXXSPPXA1A2X223 9%Takahashi, AlanP X P A1 P X X P P P A2 P X P P X A3 P X X SP A4 X P P X423 17%Meet twice monthly, 2nd & 4th Tuesday, 6:45 p.m., Community Hall Council Chamber. Staff Liaison is Ben Fu.sp = special meeting (does not count towards regular attendance)Wang, Moore, and Saxena appointed on 1/29/1901/28/20 24 of 26 Commission attendance requirements were established by Council resolution. A commissioner shall be considered removed from an advisorybody under the following conditions: 1. The commissioner misses more than 25% of the scheduled meetings in a calendar year2. The commissioner misses more than 3 scheduled consecutive meetingsIt is the staff liaison’s responsibility to notify the City Clerk promptly so a written warning can be issued before either of these events occur, or a termination notice if necessary. Please note, there are no exceptions, and there are no “excused absences.”Please update your commission’s attendance roster immediately after each meeting, or at the end of each month, whichever comes first. SAMPLE ATTENDANCE REPORTA = absence for a special meeting and does not count toward regular meeting absence percentageA1 = first absence, A2 = second absence, A3 = third absence, A4 = fourth absenceNQ = no quorum (also note commissioners absent and present: i.e. NQA1, NQP)P =presentsp =special meetingT1 = first tardy, T2 = second tardy, T3 = third tardy, T4 = fourth T5X = no meeting scheduled or meeting cancelled in advanceCommission NameJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Regular MeetingsAbsencesRegular Meetings ScheduledAbsence Percentage %Austin, AnnP A1 P A2 A3* P P X P3 12 25%Brown, Brad P P P P P P P X P012 0%Cooper, CarolP PPPPPPXP0 12 0%Denton, DennisP P A1 P P P P X P112 8%Evans, Eric * P P P P P P X P012 0%*Clerk was asked to send warning letter to Ann Austin on May 23*Eric Evans was appointed to the commission in FebruaryThis sample was filled out as of the end of September, and represents a group that meets 12 times a year. Ann Austin was absent 3 times, andthen the liaison notified the Clerk to issue a warning letter.01/28/20 25 of 26 CURRENT COMMISSION LIST Audit Committee Steven Scharf Mayor Darcy Paul Vice Mayor Daisy Liang Partial term expires: 1/30/20 (does not count as first term) Eno Schmidt Second term expires: 1/30/21 Vacant Full term expires: 1/30/24 Housing Commission Sue Bose Business Representative, First term expires: 1/30/20 Nina Daruwalla First term expires: 1/30/20, also qualifies for Business Representative position Sanjiv Kapil Partial term expires: 1/30/21 (does not count as full term) Siva Gadikota First term expires: 1/30/22 Connie Cunningham First term expires: 1/30/23 Parks & Rec Commission Helene Davis Second term expires: 1/30/20 Carol Stanek Partial term expires: 1/30/20 (does not count as full term) Neesha Tambe Second term expires: 1/30/22 Gopal Kumarappan First term expires: 1/30/23 Xiangchen Xu First term expires: 1/30/23 Public Safety Commission Rob McCoy Second term expires: 1/30/20 Andy Huang Second term expires: 1/30/20 Neha Sahai First term expires: 1/30/20 Hymanand Nellore First term expires: 1/30/22 Yvonne Chao First term expires: 1/30/22 Sustainability Commission Anna Weber Educational Representative, First term expires: 1/30/20 Meera Ramanathan First term expires: 1/30/20 Vignesh Swaminathan First term expires: 1/30/20 Angela Chen Second term expires: 1/30/22 Gary Latshaw Second term expires: 1/30/22 TICC Arnold de Leon First term expires: 1/30/20 Rajaram Soundararajan First term expires: 1/30/20 Naidu Bollineni First term expires: 1/30/23 Prabir Mohanty First term expires: 1/30/23 Mukesh Garg First term expires: 1/30/23 01/28/20 26 of 26