02-24-20 Searchable packetCITY OF CUPERTINO
CITY COUNCIL
AGENDA
10350 Torre Avenue, Council Chamber
Monday, February 24, 2020
5:30 PM
Televised Special Meeting Study Session - Strategic Planning Session #2
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Monday, February 24, 2020, commencing at 5:30 p.m. in Community Hall Council
Chamber, 10350 Torre Avenue, Cupertino, California 95014. Said special meeting shall be
for the purpose of conducting business on the subject matters listed below under the
heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Council on any matter within
the jurisdiction of the Council and not on the agenda. The total time for Oral Communications will
ordinarily be limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the
Chair may further limit the time allowed to individual speakers, or reschedule remaining comments to
the end of the meeting on a first come first heard basis, with priority given to students. In most cases,
State law will prohibit the Council from discussing or making any decisions with respect to a matter
not listed on the agenda.
STUDY SESSION
1.Subject: Review Proposed FY 2020-21 City Work Program and provide input.
Recommended Action: Review Proposed FY 2020-21 City Work Program and provide
input.
A - Proposed FY 2020-21 City Work Program
B - Input Received from Commissions
C - FY 2019-20 City Work Program Items Not Included for FY 2020-21
ADJOURNMENT
Page 1
City Council Agenda February 24, 2020
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Page 2
CITY OF CUPERTINO
Legislation Text
Subject: Review Proposed FY 2020-21 City Work Program and provide input.
Review Proposed FY 2020-21 City Work Program and provide input.
File #:20-7022,Version:1
CITY OF CUPERTINO Printed on 2/20/2020Page 1 of 1
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#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committees
1 New City Seal/Logo Identify, create, and rollout a
new City seal/logo for
Cupertino, which would
replace the morion.
Proposed Work Program Item 1) Initiate
2) Plan
3) Execute
Fiscal Year 2021 Proposed Successful rollout of new City seal/logo Spring 2021 $150,000 N/A Medium Brian Babcock City Manager's Office N/A
2 Commissioner Handbook
Update
Revise and update the
Commissioner Handbook to
include provisions adopted by
Council on January 21, 2020
and to make the document
more user-friendly.
Proposed Work Program Item. 1) Review current Commissioner
Handbook and identify areas for
improvement.
2) Revise Handbook for Council
approval.
1) Fall 2020
2) Winter 2020
Proposed Revised Commissioner Handbook.Winter 2020 N/A N/A Medium Kirsten Squarcia
Katy Nomura
City Clerk's Office
City Manager's Office
N/A
3 New Sister City
Relationship
Commence Sister City
Relationship with Tongxiang,
China
Proposed Work Program Item 1) Planning
2) Research
3) Communication
4) Correspondence
5) Agreement
6) Ceremony
7) Implementation
*Steps defined as best practice
by Sister Cities International
Begin -Summer 2020
Complete - Fall 2020
Proposed Implementation of the City's fifth Sister City
relationship.
Fall 2020 $2,500 for possible gifts,
postage of mailings,
ceremonial event costs,
and incidentals
N/A Small Brian Babcock City Manager's Office N/A
4 Pilot Online Store for City-
Branded Items
Explore the viability of
establishing and maintaining
an online store to sell City-
branded merchandise.
Proposed Work Program Item Research online sales platforms,
start-up costs, ongoing costs,
and staffing
Fall 2020 Proposed Launch online merchandise store promote City-
branded items.
Winter 2020 $5,000 for start-up costs N/A Small Angela Tsui
Brian Babcock
City Manager's Office N/A
5 Roadmap Project To improve public
engagement, communicate
how external processes work for
the public by publishing
process flow charts.
Preliminary scope of work defined.
Mockup of flow chart developed.
1) Inventory external processes
2) Prioritize
3) Build/Publish Process Flow
Charts
1) Summer 2020
2) Summer 2020
3) Summer 2021
Proposed Publish flow charts for public facing processes on
City website.
Winter 2021 N/A N/A Medium Bill Mitchell
Dianne Thompson
Innovation Technology
City Manager's Office
N/A
6 Small Business
Development Center
(SBDC) and Cupertino
Visitor's Center
Explore the viability of
establishing a small business
development center and
Cupertino Visitor's Center. The
Visitor's Center should have a
retail component to sell City-
branded merchandise.
This is an action item in the Economic
Development Strategic Plan as a
resource to retain and grow small and
midsize businesses. The addition of a
Cupertino Visitor's Center was initiated
by City Council during its Work Program
Study Session on March 19th, 2019.
Identify a list of possible office
and retail space, centrally
located within the City.
Continue until
adequate space is
found
In Progress Find permanent office and retail space for SBDC
counselors to meet with prospective business
clients, as well as house a City Visitor's Center
with a retail component to sell City-branded
merchandise.
TBD contingent
upon securing
adequate
space
Dependent upon space
availability
N/A Small Angela Tsui City Manager's Office N/A
7 Policies on Nonprofit
Support
Review and implement policies
on funding and support for
nonprofit organizations,
including meeting room space
and office space.
-June 2019 Updated Community
Funding brought to Council for
approval but was deferred
-January 2020 Updated Community
Funding Policy approved by Council.
1) Review all policies regarding
funding and support of
nonprofits.
2) Research best practices in
other cities.
3) Conduct a Study Session for
Council regarding options and
recommendations.
4) Draft, revise, and implement
policies per Council direction.
5) Bring policies to Council.
1) Fall 2019
2) Spring 2020
3) Spring 2020
4) Summer 2020
5) Fall 2020
In Progress A standardized process for nonprofits to receive
funding and support from the City.
Fall 2020 $15,000 N/A Medium Kristina Alfaro
Parks & Recreation
Director
Administrative Services
Parks & Recreation
N/A
8 Leadership Program To provide education to the
public about City government.
Proposed Work Program Item Research best practices in other
cities and develop program
Spring 2021 Proposed To provide education to the public about City
government.
Spring 2021 N/A N/A Medium Dianne Thompson
Brian Babcock
City Manager's Office N/A
Proposed FY 2020-21 City Work Program
Public Engagement and Transparency
Creating and maintaining key conversations and interactions with the Cupertino Community.
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
1
ATTACHMENT A
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
1 Shuttle Bus Pilot Program
Implementation
Community shuttle bus 18-
month pilot program.
Pilot program implemented, over 7,000
trips in the first 3 months
Continue to survey the
community to ensure quality
service and community
expectations are attained.
Expand shuttle fleet and look for
opportunity to enhance service.
Investigate/implement program
elements to improve parking
issues at the Civic Center.
18-month pilot
program will finish in
April 2021.
In Progress Reduce traffic congestion by providing a
community ride-share shuttle.
April 2021 $1.75M - $0.423M AQMD
grant funds (still pending)
$266,445 Large Chris Corrao Public Works N/A
2 Regional Transformative
Transit Project Initiatives
Work to advance the following
projects as submitted to the
Metropolitan Transportation
Commission (MTC) as
Transformative Transportation
Projects:
1. Stevens Creek Corridor High
Capacity Transit
2. Automated Fixed Guideway
to Mountain View
3. Cupertino Station at I-
280/Wolfe Road
4. Highway 85 Transit Guideway
5. Silicon Valley High Capacity
Transit Loop
6. Transit Update & Funding
Strategies
MTC has identified the top 100
submittals and three Cupertino options
are included for further study. In mid-
2018, staff began meeting with Apple to
discuss potential projects. An update of
these meetings was provided to Council
on April 2, 2019.
- Staff is participating with the VTA Policy
Advisory Board group to advocate for a
physically separated high occupancy
lane on Highway 85.
- On July 2019, Council adopted a
resolution to support transit on Stevens
Creek Boulevard/Highway 280 Corridor.
-Continue to pursue local
transportation funding
opportunities with Apple, Inc.,
Measure B funds, and other
funding sources to advance
local projects identified in the
2016 Bicycle Transportation Plan
and 2018 Pedestrian Plan.
-Work with neighboring cities,
agencies, and organizations in
the region to advance regional
transit projects that connect
Cupertino to the growing
regional transportation network.
-Study a Stevens Creek Corridor
High Capacity Transit project, an
automated fixed-guideway to
Mountain View, an SR85 Corridor
Project and Silicon Valley High
Capacity Transit Loop among
other ideas to address regional
mobility and congestion
management.
Long-term projects that
will be considered for
inclusion in 2050 Bay
Area plan, led by MTC.
In Progress To include projects serving Cupertino in 2050 Bay
Area plan.
TBD TBD N/A Extra
Large
Roger Lee
Chris Corrao
Public Works N/A
3 Bollinger Road Safety
Study
*Proposed by Bicycle
Pedestrian Commission
Conduct a safety and
operational study of the
Bollinger Road corridor. Look at
ways to improve vehicle,
bicycle and pedestrian safety.
Proposed Work Program Item Develop scope of study. Enter
into Agreement with consultant
to lead study.
Summer 2020 Proposed Reduce accidents along Bollinger Road.Summer 2021 $100,000 N/A Medium David Stillman Public Works Bicycle Pedestrian
Commission
4 Pilot - Adaptive Traffic
Signaling
*Proposed by TICC
Utilize the City's Traffic
Management System to test
impact of enhanced adaptive
traffic signaling. This will be
done through software
modifications and/or the
addition of IOT devices such as
intelligent cameras and sensors.
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine impact of using adaptive traffic
signaling to improve traffic flow in heavy and
moderate traffic locations at different times of
day.
Spring 2021 $75,000
Monies to be expended
on equipment, software
and consulting services
N/A Medium Bill Mitchell
David Stillman
Innovation Technology
Public Works
TICC
5 Pilot - Multimodal Traffic
Count
*Proposed by TICC
Utilize the City's Traffic
Management System and/or
IOT equipment to provide the
number of vehicles, pedestrians
and bike traffic that moved
through a given area, e.g.,
intersection, roadway or trail
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Produce verifiable results for the use of the
existing traffic management system and IOT
sensors to count multi modal traffic
Spring 2021 $45,000
Monies to be expended
on equipment, software
and consulting services
N/A Medium Bill Mitchell
David Stillman
Innovation Technology
Public Works
TICC
Proposed FY 2020-21 City Work Program
Transportation
Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region.
Improving Traffic Flow and Alleviating Congestion
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
2
ATTACHMENT A
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
1 Housing Program for De
Anza College Students
*Proposed by Housing
Commission and City
Council
Explore solutions for homeless
and housing insecure students.
Assist in the development of a
housing program for homeless
students.
Proposed Housing Commission, January
21, 2020.
City Council Study Session directive.
Explore Home Match Program
model. Collaborate with De
Anza College, non-profits/social
service providers, and the City
Senior Center.
Summer 2020 Proposed Prepare a report for City Council on status of
program.
Summer 2021 $50,000 (seed money to
launch program)
N/A Small Kerri Heusler Community Development Housing Commission
2 Lack of Hygiene Services
*Proposed by Housing
Commission and City
Council
Partner with non-profits/social
service providers to bring
mobile hygiene services to
Cupertino
Proposed Work Program item by
Housing Commission, January 21, 2020.
City Council Study Session directive.
Collaborate with Project We
Hope (Dignity on Wheels), West
Valley Community Services, and
non-profits/social service
providers. Provide technical
assistance on the City's Housing
and Human Services Grant
Funds. Work with Planning and
Environmental Services to create
a list of locations.
Fall 2020 Proposed Prepare a report for City Council on status of
program. Provide funding to non-profits/social
service providers through the City's Housing and
Human Services Grants.
Spring 2021 $100,000 (seed money to
launch program, Housing
& Human Services Grant
Funds)
N/A Small Kerri Heusler Community Development Housing Commission
3 Research Governor’s $1.4
billion pledge towards
homelessness, work with
local agencies and
service providers to
connect with local
funding.
*Proposed by City Council
Advocate for funding
dedicated to Cupertino
projects and programs.
January 21, 2020 City Council Study
Session directive
Collaborate with Destination:
HOME, Santa Clara County
Office of Supportive Housing,
Housing Trust Silicon Valley, and
other recipients of funds serving
Santa Clara County. Contact
funders (Apple, Kaiser, etc.) to
learn more about funding
opportunities in Santa Clara
County.
Summer 2020 Proposed Prepare a report for City Council on status of
funding.
Spring 2021 No funds are needed.
Staff Time Only.
N/A Small Kerri Heusler Community Development Housing Commission
4 Review the City’s Housing
and Human Services Grant
(HSG) Funds.
*Proposed by Housing
Commission and City
Council
1. Review existing grant funds to
determine allowable uses for
emergency financial assistance
programs.
2. Consider increasing BMR AHF
public service and HSG funding
allocations.
Proposed Work Program item by
Housing Commission, January 21, 2020.
City Council Study Session directive.
Review FY 2020-21 City Housing
and Human Services Grant
funding allocations. Award
funds and determine shortfall, if
any.
Summer 2020 Proposed Provide Council with funding and shortfall (if
any) information as part of FY 2020-21 Housing
and Human Service Grant funding allocations.
Winter 2020-
2021
$500,000 N/A Small Kerri Heusler Community Development Housing Commission
5 Plan out capital costs for
future buildings to
incorporate amenities for
homeless individuals.
*Proposed by City Council
Accommodate the needs of
homeless residents by adding
amenities to future City
buildings.
January 21, 2020 City Council Study
Session directive
Collaborate with developer
community to determine
estimates of amenities.
Winter 2020-2021 Proposed Determine cost of amenities.Summer 2021 No funds are needed.
Staff Time Only.
N/A Small Kerri Heusler Community Development Housing Commission
6 Transportation to/from
Service Providers
*Proposed by Housing
Commission and City
Council
1. Research existing bus routes,
2. Provide funding to non-
profits/social service providers
for bus passes.
Proposed Work Program item by
Housing Commission, January 21, 2020.
City Council Study Session directive.
Provide technical assistance to
West Valley Community Services
and non-profits/social service
providers on the City's Housing
and Human Services Grant
Funds
Summer 2020 Proposed Provide funding to non-profits/social service
providers through the City's Housing and Human
Services Grants.
Fall 2020 $25,000 (Housing &
Human Services Grant
Funds)
N/A Small Kerri Heusler Community Development Housing Commission
Proposed FY 2020-21 City Work Program
Housing
Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low-income to moderate-
income level housing) and addressing homelessness.
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
3
ATTACHMENT A
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
Proposed FY 2020-21 City Work Program
Housing
Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low-income to moderate-
income level housing) and addressing homelessness.
7 Study session for the
impact and requirement
for the next RHNA cycle
*Proposed by Planning
Commission
Review preliminary RHNA
numbers. Look at strategies for
RHNA compliance
Planning Commission proposed Work
program item
1) Council incorporation in WP
2) Review preliminary RHNA
when available
3) Review strategies to consider
4) Present to Planning
Commission
Winter 2020-2021 Proposed Initial Report and complete study session Spring 2021 $5,000 N/A Small Ben Fu Community Development Planning Commission
8 Housing Strategies
*Proposed by Housing
Commission
Explore the development of
strategies that provides a
variety of products across the
affordability levels including
housing for the
developmentally disabled, as
well as those with moderate,
low, very low, and extremely
low income. *Continued from
FY 19-20 work program
-Priority system implemented in BMR
program for school district employee
housing.
-Staff conducted a City Council Study
Session on BMR Housing on May 1, 2018.
-BMR Linkage Fee Study (see Financial
Sustainability) is underway as part of FY
2018-19 Work Program.
- BMR Linkage Fee Study is in progress.
Item proposed to continue in FY 2020-
2021 Work Program.
(1) Housing Commission Study
Session
(2) Planning Commission Study
Session
(3) Bring item to City Council
Fall 2020 In Progress Adopt effective strategies and tools for the
development of affordable housing across all
income levels and abilities.
Spring 2021 $50,000 $10,000 Medium Kerri Heusler Community Development Housing Commission
9 Engage with Philanthropic
Organizations to find a
way to build ELI housing
units for Developmentally
Disabled and Engage with
Habitat for Humanity (or
other nonprofit) to build
ownership housing at
10301 Byrne Avenue
*Proposed by Housing
Commission
1) Identify ways to build ELI
housing units for
developmentally disabled.
2) Look at possibility of building
6-8 affordable ownership
townhomes. *Continued from
FY 19-20 work program
-BMR Linkage Fee Study (See Financial
Sustainability) is underway as part of FY
2018-19 Work Program.
-Staff has met with both Housing
Choices and Bay Area Housing
Corporation to discuss potential
projects.
-Acquired property and have begun
conceptual study to determine access
needs into BBF. Staff led a tour of the
Byrne Avenue house with Bay Area
Housing Corporation and Housing
Choices in Fall 2019. Public Works
feasibility study underway, presenting to
City Council in Spring 2020. Item
proposed to continue in FY 2020-2021
Work Program.
1. Provide technical assistance
to developer/nonprofit, assist
with NOFA/RFP application.
2. Study feasibility of access into
Blackberry Farm and dedicate
necessary land for access.
3. Study feasibility of
development on property.
4. Negotiate with Habitat for
Humanity, provide technical
assistance with the NOFA/RFP
application process. Review
Public Works feasibility study to
determine property line /
acreage in order to determine
residential uses.
Fall 2019/Spring 2020 In Progress 1. Assist developer/nonprofit with the creation of
a housing project for ELI developmentally
disabled, evaluate NOFA/RFP application for
potential award of City CDBG and/or BMR
Affordable Housing Funds to assist project.
2. Determine if project is feasible. Assist Habitat
for Humanity with the creation of a project,
evaluate NOFA/RFP application for potential
award of City CDBG and/or BMR Affordable
Housing Funds to assist project.
Summer 2021 $150,000 plus additional
development costs to be
determined after
feasibility study.
$2,450,000 for
acquisition of
property (for
reference, not
necessarily part of
the budget for this
specific item)
Medium Kerri Heusler
Gian Martire
Chad Mosley
Community Development Housing Commission
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
4
ATTACHMENT A
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
1 Investigate Alternatives to
City Hall
Look for alternatives to
constructing a new City Hall at
10300 Torre Ave
None Consider various options and
provide City Council with list of
options and financial impacts
Summer 2021 Proposed Establish valid alternative options Summer 2021 $25,000 N/A Large Deb Feng
Roger Lee
Chad Mosley
City Manager's Office
Public Works
N/A
2 Climate Action &
Adaptation Plan Updates
*Supports item proposed
by Sustainability
Commission
Engage a consultant and
commit staff time to
developing CAP 2.0. California
State law requires addressing
climate adaptation, resiliency,
transportation greenhouse
gasses, and environmental
justice in the next climate
action plan. One major
objective is to identify the
economic and community
opportunities for Cupertino as
California policy points towards
neutral emissions in 2045, and
net negative emissions in
subsequent years.
Policy research started. Scope of work is to perform
public outreach and
engagement, conduct Council
study session, review related
regulations, coordinate with
Community Development
Department (for any general
plan updates), perform
technical analysis, set new GHG
targets, create an action plan
for each City department, and
provide CEQA analysis.
Summer 2020 - Winter
2021
Proposed Complete technical analysis and public review
draft of Climate Action & Adaptation and Zero
Waste Plan with consultant in FY21. For Council
review / adoption process in FY22.
Winter 2021 $250,000 N/A Large Andre Duurvoort
Ursula Syrova
City Manager's Office
Public Works
Community Development
Sustainability
Commission
3 Create sustainable
procurement program and
associated policies
Sustainable procurement is an
important activity local
governments can undertake to
demonstrate that they are
leading by example and also
to align spending with
community and climate
outcomes. The City has an
Environmentally Preferable
Purchasing Policy (EPPP) that
was created and adopted for
city operations in 2007. The
policy is no longer aligned with
current best practice and is not
followed programmatically. A
program and associated
policies will be created to bring
City practices into a leadership
position.
Review of existing EPPP and initial
conversations with other jurisdictions,
including the State of California
Department of General Services and
Urban Sustainability Directors Network,
which has a guidebook for local
governments to create their own EPPP.
1) identify a team of the largest
purchasing decision makers and
form a task force
2) Set priorities for sustainable
procurement that provide the
best value to the City
3) Review some existing
contracts to find upcoming
sustainable procurement
opportunities
4) Develop a multi-year
sustainable procurement action
plan for product categories that
are high-spend, aligned with
sustainability goals, high-impact,
innovative, and likely to yield
financial and other benefits.
1) August 2020
2) Fall 2020
3) Winter 2020/2021
4) Spring 2021
Proposed Form the task force and implement at least (1)
high-impact procurement policy for a product
category, e.g. fleet vehicles or janitorial supplies.
Fold the sustainable procurement action plan
into normal City operations with an assigned
lead and ongoing performance measures.
Spring 2021 $2,000 for staff to attend
a sustainable purchasing
conference or to obtain
technical support.
N/A Medium Andre Duurvoort City Manager's Office
Administrative Services
N/A
4 Review Property Tax Share Study and evaluate ways to
increase the City's Property Tax
share
Proposed Work Program Item. 1) Research
2) Evaluate Options
3) Implement Option
1) Fall 2020
2) Winter 2020
3)Spring 2021
Proposed Increase City's share of property tax revenue Summer 2021 $50,000 N/A Medium Kristina Alfaro
Toni Oasay-Anderson
Administrative Services N/A
5 Single-Use Plastics
Ordinance
*Proposed by
Sustainability Commission
Take part in the County model
ordinance development
process for addressing non-
reusable food service ware
items . Develop stakeholder
engagement, public outreach,
code development, and CEQA
analysis for adopting a non-
reusable food service ware
items ordinance in Cupertino.
Staff is participating in County model
ordinance development and regional
Bay Area discussions about systemically
enabling reusables.
Review draft model ordinance
and determine proposed reach,
phases, and timeline for
Cupertino
Begin stakeholder engagement -
disabled community, food
service establishments, and the
general public.
Summer 2020 - Spring
2021
Proposed New ordinance and municipal code update to
regulate non-reusable food service ware items in
Cupertino.
Earth Day 2021 $40,000 for consultant
services and outreach
N/A Medium Ursula Syrova
Andre Duurvoort
Public Works
City Manager's Office
Sustainability
Commission
6 Pilot - Trash Collection
Based on Volume
Utilize IOT sensors to measure
volume of trash in a given
container. Users would be
notified when container is
empty and ready to be
removed off of street.
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine benefits of earlier removal of
obstructions in areas traveled by
pedestrians/cyclists, customer service, money,
staff time.
Spring 2021 $30,000 for equipment,
software and consulting
services
N/A Medium Bill Mitchell
Ursula Syrova
Innovation Technology
Public Works
TICC
Sustainability
Continuing Cupertino’s commitment to building a sustainable and resilient community for future generations.
Proposed FY 2020-21 City Work Program
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
5
ATTACHMENT A
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
Sustainability
Continuing Cupertino’s commitment to building a sustainable and resilient community for future generations.
Proposed FY 2020-21 City Work Program
7 Pilot - Water Scheduling
Based on Moisture Content
*Proposed by TICC
Utilize IOT sensor to measure
ground moisture content. Use
this information to better
manage water irrigation within
medians. Additionally, these
IOT sensors may better pinpoint
water leaks.
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine benefits (less water consumption,
money saved, leak detection) of integrating
ground moisture sensors with the City's watering
system.
Spring 2021 $10,000 for equipment,
software and consulting
services
N/A Small Bill Mitchell
Chad Mosely
Innovation Technology
Public Works
TICC
8 Municipal Water System To analyze and recommend
options for the continued
operation of the system
currently and at the end of
lease with San Jose Water
Company in November 2022.
None Analyze advantages and
disadvantages to the options of
continued lease, sale or City
operation of the system.
44197 In Progress Provide options and recommendation in
advance of lease expiring so that adequate
time is available to implement effective strategy.
44197 $50,000 N/A Medium Roger Lee
JoAnne Johnson
Public Works N/A
Kristina Alfaro
Roger Lee
Administrative Services
Public Works
Fiscal StrategicMarch 30, 2020 for
Council study session
November 2020 for
general election
$32,500 In Progress Build-out long-term financial forecast and
financial position analysis.
Evaluate fiscal sustainability strategies including
local revenue measures.
Develop capital financial options, structures,
and estimates for identified projects.
-Prepare a detailed analysis of the City's options
for business tax as well as alternative revenue
measure available to the City.
December 2020 $92,500 Medium9Public Infrastructure
Financing Strategy and
Modernize Business Tax
and Analyze Potential
Revenue Measures
Present a study of financing
alternatives for several different
categories of upcoming large
expenses, such as New City Hall
Tenant Improvements, other
public building improvements
and modifications, multi-modal
transportation improvements,
Tenant Improvements, etc.
Explore modernizing Business
Tax and analyze potential
revenue measures, such as
Transient Occupancy Tax, to
address issues such as traffic
congestion.
-Infrastructure Needs list was developed
identifying upcoming large expenses.
-Council study session was held on
4/2/19 and several potential tax, bond
and other options were presented that
had the potential to increase revenues
to the City."
-May 23-25, 2018 Public opinion poll.
-June 5, 2018 Study Session in which
Council directed staff to develop
several models for restructuring the
business tax and conducting business
outreach.
-June 18, 2018 Business outreach,
including forum.
-June 19, 2018 Study Session in which
Council directed staff to prepare
sample resolution and ordinance for
November 2019.
-July 3, 2018 Study Session in which
Council directed staff to prepare draft
resolution and ordinance for November
2018 election and conduct additional
outreach.
-July 31, 2018 Action to approve
submission to the voters of a measure to
amend the City's business license tax
was not adopted.
-April, 2, 2019 (1-3) Presented to City
Council built out long term financial
forecast and evaluated strategies
including local revenue measures.
Included 3 funding options for identified
projects.
-June 18, 2019 City received $9.7M in
grant funding for transportation funding;
grant provided termination option to
grantor if the City adopted new fees or
taxes that applied at different rates
and/or amounts depending on the
revenue or employee count of the
business or property owner or that
would have a disproportionate effect
on Grantor."
-A follow up Council study
session is scheduled for March
30, 2020.
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
6
ATTACHMENT A
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
1 Reducing Secondhand
Smoke Exposure
Revise and develop policies to
reduce exposure to
secondhand smoke. Potential
options include smoke-free
multi-unit housing, smoke-free
service areas, and smoke-free
public events.
In January 2020, applied for County
grant to support the development of
policies to reduce secondhand smoke.
1) Determine results of grant
process
2) Research and develop policy
options
(Timeline may change with any
negotiated changes during the
grant process)
1) Spring 2020
2) Summer/Fall 2020
Proposed Policies to reduce exposure to secondhand
smoke brought for Council's consideration.
Summer 2021 $30,000
(Grant funding has been
applied for to
supplement)
N/A Medium Katy Nomura City Manager's Office N/A
2 Pilot - Noise Measurement Utilize inexpensive IOT sensors to
measure/categorize noise
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine effectiveness of measuring noise
utilizing IOT sensors
Spring 2021 $35,000 for equipment,
software and consulting
services
N/A Small Bill Mitchell
Chad Mosley
Dianne Thompson
Innovation Technology
Public Works
City Manager's Office
TICC
3 Study session on potential
ordinance updates/clean
up on banning gas
powered leaf blowers
Provide information and
materials to consider an
ordinance to ban gas powered
leaf blowers
New Proposed Work Program Item per
City Council directive
1) Research on local and
regional practices and gather
examples of ordinances
2) Prepare report
3) Conduct study session
Summer 2020 Proposed Present report and receive City Council directive Fall 2020 $10,000 for potential
noticing and outreach.
N/A Small Ben Fu Community Development N/A
4 Pilot - Pollution Monitoring
*Proposed by TICC
Utilize IOT sensors to measure
particulate and pollution levels
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine effectiveness of measuring particulate
and pollution levels
Spring 2021 $35,000 for equipment,
software and consulting
services
N/A Small Bill Mitchell
Chad Mosley
Dianne Thompson
Innovation Technology
Public Works
City Manager's Office
TICC
5 Emergency Services
Continuity of Operations
Plan (COOP)
Complete plan to resume
operations of the City after a
major emergency.
-Emergency Operations Plan (EOP) is a
precursor to the COOP. As first step the
EOP is in the process of being updated.
-Quotes have been received for
potential COOP contract services costs.
-Consultant selected and contract
process begun. There were some
extensions to the timeline as the
schedule from the consultant was
longer than anticipated. In addition,
consultant selection was delayed due
to the departure of the Emergency
Services Coordinator.
1) Complete EOP
2) Review constraints that
annexes may have on COOP
3) Decide in-house versus
contracting COOP development
4) Begin the process
5) Completion of COOP
6) Staff COOP Training
1) June 2019
2) Fall 2019
3) Fall 2019
4) Winter 2019
5) Winter 2020
6) Spring 2021
In Progress 1) Having a completed COOP.
2) Appropriate staff trained on COOP.
Spring 2021 $75,000 N/A Medium Emergency Services
Coordinator
City Manager's Office Disaster Council
Public Safety Commission
6 Blackberry Farm Golf
Course
*Proposed by Council
and Parks and Recreation
Commission
Determine short-term and long-
term improvements to the golf
course and amenities
A preliminary study of the golf course
was performed as part of the Stevens
Creek Corridor Master Plan. City
Council received information and
weighed in on this item in 2019.
After course design and level of
improvements to practice
facilities and restaurant/banquet
areas are finalized, cost
estimates and potential funding
source(s) need to be identified.
Winter 2020-21 Proposed Establish a plan to improve and fund the
Blackberry Farm golf course and amenities. The
plan would include options for both short-term
and long-term improvements.
Spring 2021 $10,000 for consultant
services
Funds were used
for the Stevens
Creek Corridor
Master Plan. A
portion of those
were directed
towards for the
Golf Course.
Medium Parks & Recreation
Director
Parks & Recreation Parks & Recreation
Proposed FY 2020-21 City Work Program
Air Quality and Noise
Public Safety
Recreation
Quality of Life
Furthering the health and well-being of all Cupertino community members.
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
7
ATTACHMENT A
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
Proposed FY 2020-21 City Work Program
Quality of Life
Furthering the health and well-being of all Cupertino community members.
7 Dogs Off Leash Areas
(DOLA)
*Proposed by Parks and
Recreation Commission
Identify additional areas
suitable for permitting dogs to
be off leash and establish one
such area, if the current trial
period is successful.
Jollyman Park is being used as a test site
until July 2020, with no issues to date.
Commissioners to evaluate
Jollyman Park's DOLA after July,
before considering additional
sites in the community.
Fall 2020 Proposed Assuming no significant issues at Jollyman Park's
DOLA, identify additional sites for
appropriateness and establish at least one more
DOLA.
Spring 2021 No funds are needed to
identify potential
locations. If another
DOLA is established, less
than $500 would be
required for signage and
public noticing.
N/A Small Parks & Recreation
Director
Parks & Recreation Parks & Recreation
8 Teen Center Advocacy
and Awareness
*Proposed by Teen
Commission
Create a marketing plan,
programs, and spread
awareness to bring more visitors
to the Cupertino Teen Center.
New Proposed Work Program Item Draft a marketing plan for review
by the Teen Commission.
Winter 2020 Proposed Bring more visitors to the Cupertino Teen Center.Spring 2021 $500 N/A Medium Danny Mestizo Parks and Recreation Teen Commission
9 Teen Workshops
*Proposed by Teen
Commission
Create a program of workshops
for teens. Workshops will be
held at the Cupertino Teen
Center and other available
City facilities.
New Proposed Work Program Item Solicit program ideas for local
teens.
Winter 2020 Proposed Provide support to teens who want to volunteer
to lead workshops and share their knowledge
and/or skills with other teens.
Spring 2021 $500 N/A Small Danny Mestizo Parks and Recreation Teen Commission
10 Host Library Commission
Coffee Talk Meetings to
Discuss Tri-Annual Library
Patron Survey
*Proposed by Library
Commission
Host Library Commission
Coffee Talk meetings with
patrons to discuss results of Tri-
annual Patron Survey and
gather input regarding facility
and services concerns. Support
data collection, analysis of
results, and policy
recommendations associated
with the Survey.
Survey was completed in 2019. Create a schedule of dates and
locations.
Winter 2020 Proposed Hold Coffe Talk meetings. Spring 2021 $500 N/A Small Christine Hanel Parks and Recreation Library Commission
11 Rancho Rinconada (RR)
*Proposed by Council
and Parks and Recreation
Commission
Begin operation of aquatics
programs and facility rentals, if
RR is absorbed by City
LAFCO report will be presented to the
City Council on February 18, 2020.
Review by Parks & Recreation
Commission; approval by City
Council, LAFCO and registered
voters of the District.
Winter 2020-2021 In Progress If RR is absorbed by the City, the Department will
need to provide the same or better level of
service as currently exists. Services include year-
round private and group aquatics classes and
facility rentals.
Spring 2021 No funds will be needed
to absorb RR. Financial
information (including
property tax to the City,
program revenues, and
expenses will be defined
as the process continues.
N/A Medium Parks & Recreation
Director and Roger Lee
Parks & Recreation
Public Works
Parks & Recreation
12 Parks & Recreation Dept.
Strategic Plan
*Proposed by Council
and Parks and Recreation
Commission
Complete a strategic plan that
addresses the immediate and
short-term opportunities
identified in the Master Plan.
The Master Plan is schedule to be on the
February 18, 2020 agenda for approval
by the City Council.
Staff from the Parks & Recreation
and Public Works Departments,
along with a Parks & Recreation
Commissioner will meet and
identify potential projects for the
immediate future (1-2 years) and
short term (3-7 years).
Spring-Summer 2020 In Progress Identify projects for inclusion in the City's capital
improvement budget.
Summer 2020 No budget is required to
developed for the plan,
but each project will
have its own budget.
Aside from funds
spent on the
Master Plan, no
expenses will be
needed for the
Specific Plan.
Small Roger Lee
Parks & Recreation
Directors
Parks & Recreation and
Public Works
Parks & Recreation
13 Targeted Marketing
Programs to Assist Small
Businesses
Develop and launch programs
to assist marketing local small
businesses
New Proposed Work Program Item 1) Reassess existing programs
and focus on providing
marketing resources
2) Outreach to businesses to
discuss needs
Fall 2020 Proposed Develop and launch programs Winter 2020 $30,000 for outreach and
start-up costs for
programs
N/A Small Angela Tsui City Manager's Office N/A
14 Consider Policies and
Related Code
Amendments to Regulate
Mobile Services Vendors
Develop and adopt policies to
regulate mobile services
vendors to include a variety of
use types, as well as
incorporating SB 946.
City staff has been working with
consultant on researching policies in
other cities, drafting new language, and
cross referencing the City's existing
municipal code. The scope of work has
been expanded to include a variety of
mobile services use types.
1) Continue research on use
types and incorporate language
into policy draft
2) Propose amendments City's
existing municipal code related
to Solicitors and Peddlers
Fall 2020 In Progress Adopt ordinances to regulate mobile services
vendors, and implement an application process.
Winter 2020 $47,000 for consulting
services and outreach
meetings
N/A Medium Angela Tsui City Manager's Office
Community Development
Planning Commission
Access to Goods and Services
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
8
ATTACHMENT A
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
Proposed FY 2020-21 City Work Program
Quality of Life
Furthering the health and well-being of all Cupertino community members.
15 Evaluate Conditional Uses
*Proposed by Planning
Commission
Add objective standards to
allow some currently
"conditional" uses to be
"permitted" by right or
approved as "conditional" uses
at a lower approval body. E.g.
outdoor seating for restaurants,
late night hours, proximity to
residential, etc. Review current
best practices
New Planning Commission Proposed
Work Program Item
1) Council incorporation in WP
2) Initiate contracts and project.
3) Evaluate best practices
4) Public engagement
5) Environmental review
6) Adopt Municipal code
amendments
Winter 2020-2021 Proposed Adoption of Municipal Code Amendments Summer 2021 $150,000 for consultant,
environmental review
and outreach
N/A Medium Ben Fu Community Development Planning Commission
16 Evaluate the R1 Ordinance
*Proposed by Planning
Commission
Review permits required in R1
zoning districts. Consider (1)
streamlined review and
permitting processes for first
floor additions and (2) consider
including 2nd story balconies
and decks as FAR for 2nd story
additions.
New Proposed Work Program Item and
Planning Commission proposed Work
program item
1) Council incorporation in WP
2) Initiate public outreach
3) Environmental review
4) Prepare and adopt Municipal
Code Amendments
Winter 2020-2021 Proposed To gather community process to streamline the
process to add 2nd floor and make it less
contentious. Find a balance between property
rights and privacy. Adoption of Municipal Code
Amendments
Summer 2021 $150,000 for
environmental review,
and outreach
N/A Medium Ben Fu Community Development Planning Commission
17 Sign Ordinance Update Update existing provisions,
particularly in the temporary
sign regulations.
New Proposed Work Program Item Identify areas that would benefit
from updates and/or
modifications.
Summer 2020 Proposed Revised ordinance and Municipal Code update Summer 2020 $25,000 for noticing and
outreach
N/A Small Ben Fu Community Development Planning Commission
18 Review Environmental
Review Committee (ERC)
Review the scope of the ERC.New Proposed Work Program Item 1) Research best practices in
other cities.
2) Develop options and
recommendation.
1) Fall 2020
2) Spring 2021
Proposed Review ERC scope and provide
recommendation.
Spring 2021 N/A N/A Small Katy Nomura
Dianne Thompson
City Manager's Office Environmental Review
Committee
19 Residential and Mixed-Use
Residential Design
Standards
Create objective design
standards for residential and
mixed-use residential projects,
including ensuring adequate
buffers from neighboring low-
density residential
development.
New Proposed Work Program Item 1) Council incorporation in WP
2) Initiate contracts and project.
3) Public engagement
4) Environmental review
5) Adopt new design standards
Summer 2021 Proposed Adoption of design standards Winter 2021 $200,000 for consultant,
environmental review,
and outreach
N/A Medium Ben Fu Community Development Planning Commission
20 Art Festival
*Proposed by Fine Arts
Commission
Creating awareness for art and
a platform for artist in Cupertino
at the De Anza Visual Art
Performance Center (VPAC).
Two day festival
New Proposed Work Program Item 1) Secure festival location
(VPAC)
2) Select festival date
3) Outreach
4) Hold festival
Summer 2021 Proposed Hold festival Summer 2021 $10,000.00 N/A Small Erick Serrano Community Development Fine Arts
21 Art Talks
*Proposed by Fine Arts
Commission
Art talks and workshops that
include topics such as visual
and performing arts
New Proposed Work Program Item 1) Select art talk
speakers/subjects
2) Host art talks
Summer 2021 Proposed Five art talks Summer 2021 $3,000.00 N/A Small Erick Serrano Community Development Fine Arts
22 Art in Unexpected Places
*Proposed by Fine Arts
Commission
To beautify public and/or
private/donated spaces,
surprise and delight passers-by,
and encourage the community
to reflect on themes and
imagery that represent the
heritage, natural beauty,
diversity, and creativity of the
City.
Ongoing work program item 1) Determine mural locations
2) Mural contest
Summer 2021 In Progress Completed murals Summer 2021 $10,000.00 N/A Small Erick Serrano Community Development Fine Arts
Other
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
9
ATTACHMENT A
Input Received
from Commissions
December 2019-January 2020
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
*Bollinger Road Safety
Study
Conduct a safety and
operational study of the
Bollinger Road corridor. Look at
ways to improve vehicle,
bicycle and pedestrian safety.
No $50,000 needed for consultant
contract. Estimate 200 staff
hours
Summer 2021 Completion of study. Ultimately, improved safety
(reduced accident rates) along Bollinger Road
School Area Safety Study Develop a Plan to improve
bicycle and pedestrian safety
along routes to schools
No $50,000 needed for consultant
contract. Estimate 500 staff
hours
Summer 2021 Completion of study. Ultimately, improved safety
(reduced accident rates) along school routes
**Civic Center Study Develop a Plan to improve
bicycle, pedestrian and vehicle
access to Civic Center
Bicycle Pedestrian Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 1
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
*Art in Unexpected Places To beautify public and/or
private/donated spaces,
surprise and delight passers-by,
and encourage the community
to reflect on themes and
imagery that represent the
heritage, natural beauty,
diversity, and creativity of the
City.
Fine Arts Commission $10,000 Summer 2021 Complete Mural
**Artists Award Programs (if
not already included in
the budget)
To recongize the various artists
(Distinguished, Emerging, and
Young) of Cupertino
Fine Arts Commission $10,000 Winter 2021 Award to recipients
*Art Festival that
incorporates multiple
media platforms
Creating awarness for art and a
platform for artists in Cupertino
at the De Anza Visual Arts
Peformance Center (VPAC).
Two days festival
Fine Arts Commission $10000, 100 hours Summer 2021 Art Festival Complete
*Art Talks Art talks and workshops that
inlcude topics such as visual
and performing arts.
Fine Arts Commission $3,000, 50 hours Summer 2021 Five art talks
Fine Arts Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 2
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction? (If yes, please
specify)
Resources Needed (e.g. funding
and # of staff
hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria (How will we know how we are
doing?)
*Housing Strategies (Part 2)Develop and implement
programs to provide a variety
of products across the
affordability levels including
housing for the
developmentally disabled, as
well as those with moderate,
low, very low, and extremely
low income.
Housing Commission $100,000 / 100 hours Spring 2021 Provide additional funding for affordable housing
programs resulting in at least one additional unit.
*(Objective 1)Homelessness (Part 2)1. Partner with De Anza College
and social service agencies to
develop and implement
programs for homeless
students.* 2. Partner with West
Valley Community Services and
social service agencies to
develop and implement
programs for the homeless
community.
3. Support a Safe Park program.
4. Assist
in the development of a drop-
in day
Housing Commission $100,000 / 100 hours Spring 2021 Develop a program that provides housing to a
minimum of 10 homeless students. Update
ordinance to support a Safe Park program. Assist in
the development of a drop-in day center. Bring
Mobile Van program into City.
*Engage with Philanthropic
Organizations to find a way
to build ELI housing units for
Developmentally Disabled
and Engage with Habitat
for Humanity (or other
nonprofit) to build
ownership housing at
10301 Byrne Avenue (Part
2)
1) Identify ways to build ELI
housing units for
developmentally disabled.
2) Look at possibility of building
6-8 affordable ownership
townhomes.
Housing Commission $150,000 plus additional
development costs to be
determined after feasibility study
/ 150 hours
Spring 2021 Provide funding and incentives to
developers/nonprofits to build housing.
Develop a subcommittee
for Housing Strategies item
To bring to fruition the project
objectives.
Housing Commission $5,000 / 25 hours June 1, 2021 Meet up to 10x/year and
update the Commission on findings
Develop a subcommittee
for Homelessness item
To bring to fruition the project
objectives.
Housing Commission $5,000 / 25 hours June 1, 2021 Meet up to 10x/year and update the Commission
on
findings
Housing Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 3
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction? (If yes, please
specify)
Resources Needed (e.g. funding
and # of staff
hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria (How will we know how we are
doing?)
Housing Commission
Proposals for FY 2020-21 City Work Program
Develop a subcommittee
for Engage with
Philanthropic Organizations
to find a way to build ELI
housing units for
Developmentally Disabled
and Engage with Habitat
for Humanity (or other
nonprofit) to build
ownership housing at
10301 Byrne Avenue item
To bring to fruition the project
objectives.
Housing Commission $5,000 / 25 hours June 1, 2021 Meet up to 10x/year and update the Commission
on findings
Invite community groups /
City staff to present
affordable
housing topics
Learn about affordable housing
topics
Housing Commission $0 / 10-30 hours June 1, 2021 Housing Commission presentations.
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 4
ATTACHMENT B
Project/Task Project Objective
Driven by Mandate, Law, or Council
Priority/Mandate?
(If yes, please specify.)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
**(a) Support the efforts of
Council and community-
based organizations to
address space constraints
affecting programming,
meeting, and study uses of
the library.
(b) Work with Library District
to designate quiet work
spaces inside the library.
Monitor implementation and
patron response.
(c) Work with Library District,
Education Districts, and
community- based entities
to identify locations for
additional study, research,
and collaborative space for
community members.
Solve Programming and
Library Space Issues, Access
to Study, Research, and
Collaborative Space
Council confirmed its commitment to
expand the library to include
programming and community meeting
space in November 2019.
TBD (a) TBD
(b) TBD
(c) Summary of Progress,
December 2020. Future
actions, if any, TBD
(a) TBD
(b) “Quiet Study” signs posted in designated adult
workspace areas by January 2020. Monitor patron
response, ongoing.
(c1) Complete audit of possible overflow
study/collaborative spaces by July 2020.
(c2) Investigate/Propose partnership opportunities
with Education Districts and/or other community-
based entities by Sept 2020.
(c3) Other actions as determined by outcomes from
(b1) and (b2) by TBD.
Library Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 5
ATTACHMENT B
Project/Task Project Objective
Driven by Mandate, Law, or Council
Priority/Mandate?
(If yes, please specify.)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
Library Commission
Proposals for FY 2020-21 City Work Program
**(d) Work in cooperation
with the Bike Ped
Commission, Library
District, and community-and
regional-based
entities to promote
walking, bicycling, and
public transit and
community shuttle use as
preferred methods for
traveling to and from Civic
Center Plaza.
(e) Work in cooperation
with the City and CUSD to
consider satellite parking
opportunities at Eaton
Elementary School for
overflow parking for Civic
Center Plaza venues
(weekend and non-school
hours/days only).
(f) Work in cooperation
with the City to
promote/encourage
improved access to Civic
Center Plaza.
Solve Programming and
Library Space Issues, Safe and
Sustainable Access to Civic
Center Plaza
TBD
(c4) TBD; seek partnerships with
community-based entities and/or
allocate Commission
budget to purchase U locks
for checkout at the Library.
See
“Measurement Criteria”
column for completion
dates.
(d1) Confirm commitment to cooperative effort
with Bike Ped Commission by February 2020
(d2) Complete casual audit of bicycle locking
strategies at Civic Center Plaza by January 2020.
(d3) Support/Encourage the City’s effort to bring
secure bike lock installations to Civic Center Plaza,
ongoing.
(d4) Investigate/Propose partnership opportunities
with the Library District and/or other
community-based entities to add U locks as an item
available for library checkout by Sept 2020.
(d5) Where possible, work in cooperation with Bike
Ped Commission and/or other community-based
entities to provide bike locking audits and
demonstrations at Civic Center Plaza by December
2020.
(e, f1) Promote/Encourage ideas shared in the
Library Commission’s letter to Council “Suggestions
for Improving Access to Cupertino City Center”
dated 12/5/2019, ongoing.
(f2) Promote/Encourage ideas shared in the Library
Commission’s letter to Council “Suggestions to
Address Misuse of Time-limited Parking Stalls in the
Civic Center Parking Lot” dated 1/10/2020,
ongoing.
Not until
2021-22
(j) Sub-committee
organized in FY 2019-2020
led effort to form the
selection committee. City
and the 2018-2019 Poet
Laureate promoted the
recruitment effort. Selection
process is underway!
Collaborate with the Parks &
Recreation Department and
the Current Poet Laureate to
Select the 2020-2021 and
Promote Poet Laureate Events
Throughout the
Year
TBD TBD (j1) Continued participation and support of the
selection of the new Poet Laureate and recognition
of the remarkable achievements of the 2018-2019
Poet Laureate by March
2020.
(j2) Meet with 2020-2021 Poet Laureate periodically
and at the discretion of the Chair or subcommittee
to receive updates and
help or support, as needed.
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 6
ATTACHMENT B
Project/Task Project Objective
Driven by Mandate, Law, or Council
Priority/Mandate?
(If yes, please specify.)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
Library Commission
Proposals for FY 2020-21 City Work Program
**(g) Work in cooperation
with the City, Library
District, community-based
entities, and sibling
commissions, where
possible, to host on-time or
ongoing events or services
to benefit Middle School
Students
Improve Programming and
Services for Middle School
Students
TBD TBD (g1) Identify needs and partnership
opportunities by _____.
(g2) Establish scope, goals, and
timeframe by _____.
(g3) Approve plan and commit
dates, resources, budget, and
resources by _____.
(g4) Survey participants and publish
results by ______.
*(i) Partner with Library
District, community-based
entities, and/or City to host
Library Commission
(maximum 2
commissioners) Coffee
Talk meetings with patrons
to discuss results of Triannual
Patron Survey and gather
input regarding facility and
services concerns.
Support Data Collection,
Analysis of Results, and Policy
Recommendations
Associated with the Tri-annual
Library Patron
Survey
TBD TBD (i1) Background: Survey was
completed in 2019. Cupertino
Library patrons completed the
largest number of surveys of all
SCCLD locations. Survey services
provider, Harder+Co, presented Triannual
survey findings to the Library
District JPA Board on 1/23/2020.
(i2) Set schedule, participants, and
venues at the discretion of the Chair
or sub-committee. All dates TBD.
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 7
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff
hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
**All-Inclusive Playground Assist with the fundraising efforts
needed to develop plans and
construct an all-inclusive
playground.
Existing capital improvement project
authorized by the City Council
No additional staff hours will be
required for the Commission to
assist fundraising efforts.
Winter 2020-21 All-inclusive playground will be funded and under
construction
*Dog Off Leash Areas Analyze the on-going pilot
program in Jollyman Park and,
assuming it is successful,
duplicating the program at
other City facilities.
City Council authorized the pilot
program until July 2020.
Staff time will be needed to
help analyze sites, conduct any
public meetings, and open an
additional site, if Jollyman
continues to be successful.
Spring 2021 If Jollyman is successful, additional sites will be
analyzed and an additional site will be open for
public use.
**Annual Events Maintain, enhance and
expand the Summer events
programs to year-round
programming. Expand the
program with all age groups
and a diverse set of hobbies
represented.
No.Depending upon the number
and type of programs to be
added, impact on staff time
could be up to 1,000 hours.
This would be an on-going
program on an annual
basis.
Looking at what events we can do throughout the
year at satellite parks and locatons. Expand summer-
like events to year long.
Status of Trails Connectivity of the City's trails
could include land purchase
recommendations, park
acquisition and understanding
of where the community is
lacking parks or trails.
No.An initial analysis of connectivity
between the existing parks and
trails will require a minimal
amount of staff time.
Summer 2020-21 An analysis of current parks and trails is complete
and plans are in place to purchase property or
develop additional trails to connect the community.
Historical Preservation
(McClellan Ranch)
Preservation of the barn at
McClellan Ranch and other
identified sites around the City.
No.Unknown until a survey of City
assets and cost analysis is
performed.
Summer 2020-21 A financing plan is adopted by the City Council for
the preservation of our historical resources.
**Teen Wellness Programs Collaborate with the Teen
Commission and local schools
to show support for existing and
new teen programs.
No.No resources or staff time is
needed. Commissioners will
reach out to Teen Commission
and schools offering support.
Spring 2021 Collaborations on projects are developed.
Collaboration With Other
Commissions
Engage other commissions on
projects of mutual benefit by
assigning one Parks &
Recreation Commissioner as a
liaison to each other City
Commission.
No.No resources or staff time is
needed.
Spring 2021 Parks & Recreation Commissioners are serving as
liaisons to the other City Commissions.
**Senior Programs Support Senior programming to
ensure the senior population is
included in developing
strategic plans and senior
programs continue.
No.Approximately 30 staff hours per
year.
On-Going.Parks & Recreation Commission is receiving
quarterly updates from the Senior Advisory Council
and is represented at Senior Advisory Council
meetings.
Parks and Recreation Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 8
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff
hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
Parks and Recreation Commission
Proposals for FY 2020-21 City Work Program
Parks and Recreation
Marketing Plan
Establish methods of
communicating information to
the community and reaching
more residents.
No.Unknown at this time.Summer 2020-21 Information about Parks & Recreation programs will
reach a majority of citizens and the number of
unique visitors in recreation programs will increase.
*Parks and Recreation
Strategic Plan (Rancho
Rinconada, Lawrence Mitty
Park, Memorial Park,
Stevens Creek Corridor,
Park Equity, Blackberry
Farm Golf Course)
Ensure that key items (listed) are
highlighted in the strategic
plan. Appoint 1-2
Commissioners to work with
Staff to report each month on
the Strategic Plan process. Hold
one joint meeting with
Commission and Council
before adoption of Strategic
Plan to include them in the
planning process.
City Council authorized the Master
Plan that leads directly to the creation
of the Strategic Plan.
No additional staff hours will be
required for the Commission to
assist with the creation of the
Strategic Plan.
Winter 2020-21 Strategic Plan is adopted by the City Council, with
the inclusion of the Commission's identified key
projects.
Items that are already in progress, such as the community gardens and athletic field review have not been explicitly listed, as the Commission expects them to continue to be executed until they are completed.
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 9
ATTACHMENT B
Prior
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
W
Study Session to preserve
places that supports daily
living such as pharmacies,
grocery stores, hospitals
and energy sources. Avoid
a food dessert.
Identify potential zoning areas
in the General Plan that are risk.
Identify mitigation measures
and policies to preserve these
areas.
Medium Spring 2021 Inventory list of identified zones at risk.
*
W, T, M
Review the existing R-1 2nd
story additions and
consider including 2nd
story balconies and decks
as FAR
To gather community process
to streamline the process to
add 2nd floor and make it less
contentious. Find a balance
between property rights and
privacy.
Medium Fall 2020 Proposed CMC update
*
F, T
Review conditional uses in
the Municipal Code
Municipal Code update - e.g.
hours of operation, outdoor
seating, proximity to residential,
etc. Review current best
practices.
Medium Winter 2020 Proposed CMC update
*
F, M
Study session for the impact
and requirement for the
next RHNA cycle
Review preliminary RHNA
numbers. Look at strategies for
RHNA compliance.
High Winter 2020 Initial Report and complete study session
M
Study session for the impact
of utilizing VMT instead of
LoS for CEQA Review
Joint Session with ERC to
understand differences in
building form as a result of
change from VMT to LOS and
understand the impact of not
calculating LOS.
Medium Summer 2020 Initial Report and complete study session
**
W, F, T
Study session to understand
existing transportation plans
(regional and local)
Understand how planned VTA
service and local transit
intersects and how it affects
local land use decisions.
Low Fall 2020 Initial Report and complete study session
Low
Needs analysis on future
transportation needs and
impact on land use
Near term transit efforts (Plan
Bay Area) and understanding
where those are. Are they
compatible with the planning
goals of the City? Biggest
factors in land use is going to
be transportation. How can our
goals be incorporated in the
regional plans?
Medium Spring 2021 Initial Report and complete study session
Planning Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 10
ATTACHMENT B
Prior
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
Planning Commission
Proposals for FY 2020-21 City Work Program
CC
Oversight of Public Works
Department by the Planning
Commission
Consider having a Public Works
Commission or distribute public
works projects between other
commissions.
Medium Fall 2020 Evaluation of new commission or placement of
commission
Study Session related to
Legislative review of land
use related bills
Ongoing Annual Study Session
in the Fall upon bill passage.
Low Fall 2020 Complete study sessions
CMO Support of the mental
health community
Website to mental health
resources.
N/a N/A N/A
Evaluation of the city's fiscal
future
How does planning affect the
tax revenue for the city and
how it mitigates efficiencies in
terms of costs.
High Spring 2021 Evaluation complete
Infrastructure of the city's
sewer plan and water,
electric, cell towers
Provide status updates Low Summer 2020 Study Session complete
Study the existing school
traffic and safety and
potential improvement
measures and explore joint
session with other
commissions and/or city
council
Provide status updates and
increase collaboration with
other commissions
Low Summer 2020 Complete study session
PSC,
Sustn
Import of soil to Lehigh
cement plant and the
contamination
Determine environmental
screening levels for imported
soil
N/a N/A N/A
**Joint session by the
commmissions of the CEQA
requirement presentation
as previously presented.
Educate the public about the
CEQA process
Low Fall 2020 Study Session complete
Development
Accountability
Take language from the last
years WP.
Take language from last year's
WP
Take language from last
year's WP
Take language from last year's WP
CC
Examine the potential for
self governance
Restoring City rights preemption
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 11
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion Date
May be updated by Dept as
appropriate.
Measurement Criteria
(How will we know how we are doing?)
**Vehicle Burglary
Awareness and Prevention
in Shopping Centers
Reduce the number of Vehicle
Burglaries by teaming up with
the Sheriff's Office
Due to increase in Vehicle Burglaries in
the city, Commission will make this
Project the priority
Funding needed to print flyers
and an estimated 16 hours of
staff time for awareness
campaign
Sep-20 The number of Vehicle Burglaries will be tracked
monthly to determine success
**Public Safety Forum Provide residents with a Safety
Forum which will enhance their
overall safety
Funding needed for food to feed
approximately 75 people and
about 40 hours of staff time
Oct-20 Reduction of Crime and Fire Incidents in city
Will
discuss
with
Sheriff's
Office
Domestic Violence
Awareness
Increase Domestic Violence
resources available for residents
Hoping to declare October 2020 as
Domestic Violence Awareness Month by
Council
Information already available
from non-profits and county;
about 24 hours of staff time may
be needed
Oct-20 Evaluate the Calls-for-service related to domestic
violence from the Sheriff's Office
Will
discuss
with Fire
Dept
Wildfire Safety Awareness Inform residents of the need to
be proactive during fire season
by sending them information
frequently with reminders
Partner with Fire Department and
push out information. About 8
hours of staff time may be
needed
Based on the number of mailers sent to residents
and monthly report from the Fire Department
Public Safety Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 12
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or
Council priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff
hours)
May be updated by Dept as
appropriate.
Estimated Completion
Date
May be updated by
Dept as appropriate.
Measurement Criteria
(How will we know how we are doing?)
**Community outreach, education,
and youth engagement
Student essay contest, tabling at Earth Day
Festival, and Speaker Series Events (at least
one event). Work with schools to involve
students in City's CAP and sustainability
initatives.
Complete student essay contest and at least one
Sustainability Speaker Series event. Draft a plan for
Commission to engage more actively with local
schools.
*Support CAP 2.0 and Adaptation
Plan development
Recommend strategies for involving the
community in the CAP 2.0 and Adaptation
Plan development.
Support staff's CAP 2.0 / Adaptation Plan process
with strategies to involve public input.
*Zero Waste Policy Review regional efforts on restricting single
use / disposable items. Consider local
ordinance to restrict single use / disposable
items.
Zero Waste Policy Recommendation to City Council on policy to
prohibit or restrict single use / disposable items in
the City.
Decarbonization strategy for existing
buildings
Study policy options for limiting natural gas
usage in existing buildings. Identify best
practices around decarbonization.
Create a best practices list of policies and / or
strategies for accelerating decarbonization in
existing buildings.
Buy Clean state policy progress and
Bay Area local model codes on
embodied emissions in concrete
Staff to continue to provide quarterly
updates on state Buy Clean policy
progress. Review model code for potential
local adoption via Cupertino's Green
Building Ordinance.
Monitor the issue and determine if City action
should be taken.
Housing and sustainable land use
policy
Collaborate with other Commissions to
study land use, watershed protection, and
sustainable housing policy. Track state
legislation on housing density.
Monitor this issue and determine if future City action
should be taken
Sustainability Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 13
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or
Council priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion
Date
May be updated by
Dept as appropriate.
Measurement Criteria
(How will we know how we are doing?)
**<hack> Cupertino 2021 Continue collaboration with Cupertino's
Parks and Recreation Department to
organize the 5th annual
<hack> Cupertino, a 13-hour overnight
hackathon for teens ages 13-18. The
goal is to give youth an educationally
enriching and recreational opportunity.
Approx. 100 hours
Previously budgeted
**Youth Mental Health
Advocacy & Awareness
Youth Mental Health has become
increasingly important and students,
including those in middle school, are
reporting high levels of stress, anxiety,
and depression. The Teen Commission is
planning on utilizing collaboration,
partnerships, and school connections to
determine best methods to provide
support for their peers and bring
awareness to the issue.
Approx. 300 hours.
Not previously budgeted
Addressing traffic safety at
schools
Through collaborations with the Bike-
Ped Commission and Safe Routes 2
School program, the Teen Commission
would like to find ways to improve
traffic around schools.
Approx. 150 hours
Not previously budgeted
Youth Friendly Business The goal of this new program is to
recognize local Cupertino businesses
that create youth-friendly atmospheres,
provide great customer service, and
support youth initiatives in the
community. Any member of the public
who is not directly affiliated with the
business would be able to nominate a
business to be inducted into the
program. The Teen Commission will
review all applications and approve or
reject Youth Friendly Business
applications.
Approx. 100 hours
Not previously budgeted
Teen Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 14
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or
Council priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion
Date
May be updated by
Dept as appropriate.
Measurement Criteria
(How will we know how we are doing?)
Teen Commission
Proposals for FY 2020-21 City Work Program
Teeno Grants The Teen Commission recognizes that
Cupertino youth and teens in the
community possess innovative ideas
but cannot always fund them. The
Teeno Grants program would help
these ideas become reality by giving
these projects the funding necessary to
get off the ground. Proposals would
have to undergo a formal application
process and be approved by the Teen
Commission and Recreation staff.
Approved proposals would receive 25%
of the funding at the start and would
receive the remaining funds after the
project completion If this program is
approved by the City Council, the Teen
Commission will be requesting $3,000 to
fund the grants.
Approx. 120 hours
Not previously budgeted
*Teen Center Advocacy &
Awareness
The objective of this project would be
to work with Parks and Recreation staff
to create a marketing plan, help in
creating programs, and spread
awareness to bring more visitors to the
Cupertino Teen Center.
Approx. 400 hours
Not previously budgeted
*Teen Workshops Continue working with teens who want
to volunteer to lead workshops and
share their knowledge and/or skills with
other teens. Workshops will be held at
the Cupertino Teen Center and other
available City facilities.
Approx. 60 hours.
Previously budgeted
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 15
ATTACHMENT B
Project/Task Project Objective
Driven by mandate, law, or Council
priority/direction?
(If yes, please specify)
Resources Needed
(e.g. funding and # of staff hours)
May be updated by Dept as
appropriate.
Estimated Completion
Date
May be updated by
Dept as appropriate.
Measurement Criteria
(How will we know how we are doing?)
*Traffic Management Provide sensor network to assist
in traffic mitigation and flow.
All TICC Members
*Video Analytics Provide data on traffic flow –
pedestrian, vehicle, bike or
other.
All TICC Members
*Climate Monitoring Deploy both static and
dynamic sensor to measure
particulate and pollution levels
within the City.
All TICC Members
*Conservation Deploy sensors to enhance
efficiency in water use
(specifically for medians) and
trash receptacle pickup.
All TICC Members
**Cloud Based Platform Explore cost/benefit to move
from onsite or private cloud to a
public cloud platform.
All TICC Members
**Review and provide
guidance on the to-be-
developed wireless
master plan
Bill Mitchell – PM
Chad Mosley – Technical Lead
TICC
Plan – First Draft –
Summer 2020
Provide public education:
-5G Technology
All TICC Members Ongoing
Technology, Information, and Communication Commission
Proposals for FY 2020-21 City Work Program
* Item is included or supported by items in Proposed FY 2020-21 City Work Program
** Can be part of current operations 16
ATTACHMENT B
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department
1 Development
Accountability
Analyze methods to limit the
implementation timeline for
entitled/future projects and
encourage development.
Monitor implementation of
development agreements and
conditions of approval.
Proposed Work Program item.
Initiated research and data collection.
Item proposed to continue in FY 2020-
2021 Work Program.
Conduct analysis and develop
procedures.
Summer 2019 On Hold An established procedure for developmental
accountability.
Spring 2021 N/A N/A Small Ben Fu
Albert Salvador
Piu Ghosh
Community Development
2 5G Smart City Public
Private Partnership
Agreement with Verizon
Provide 5G technology roll-out
with Small Cell Antennas to
allow faster connections and
lower latency to support the
Internet of Things.
Initial Meetings with Verizon.
Multiple meetings with carriers. Based
on FCC ruling limiting local control,
negotiation is on hold.
Receive draft agreement from
Verizon.
Summer 2019
Unknown based on
FCC ruling status.
On Hold Establish Win-Win agreement with Verizon.Summer 2019 N/A N/A Small Bill Mitchell Innovation & Technology
3 Heart of the City Plan Amend the Heart of the City
Specific Plan:
1) For clarifications to the
minimum street side setback
requirements.
2) To review street tree
requirements to allow larger
trees, increase diversity of tree
type and encourage drought-
tolerant and native tree types.
3) Update sections such as
transit corridors in the City.
4) Maintain existing setbacks
and consider minimum retail
percentage to maintain a
commercial strip.
To be revised during the next Heart of
the City Specific Plan update.
On Hold On Hold On Hold On Hold On Hold TBD N/A Extra
Large
Erick Serrano Community Development
4 Update the Municipal
Code to Provide Parking
Incentives for Electric
Vehicles and Encourage
Outdoor Seating in
Restaurants
Provide incentives for green
infrastructure and enhance
pedestrian-oriented character
of developments.
Proposed in 2018 WP by Planning
Commission and authorized by CC.
Not yet recommenced due to
resources. Planning Commission did not
recommend for item to be included in
the next WP.
Evaluate best practices and
ordinance for amendments.
On Hold 1) Provide parking Incentives for Electric Vehicles
to encourage greener modes of transport.
2) Streamline and encourage outdoor seating in
restaurants by amending municipal code and
parking ordinance.
On Hold $25,000 N/A Medium Piu Ghosh Community Development
Multi-Year/On Hold FY 2019-20 City Work Program Items Not Included for FY 2020-21
FY 2019-20 City Work Program Items Not Included for FY 2020-21
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
1
ATTACHMENT C
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department
1
Performing Art Center
Market and Operations
Feasibility Study
Conduct a feasibility study for
City Council consideration on
whether to have the Vallco
developer construct a warm
shell building as part of their
Master Site Development
Permit.
Project on hold indefinitely.Remove this item from the work
program
N/A Cancelled Complete Performing Arts Center Market and
Feasibility Study.
N/A $120,000 N/A Large Chad Mosley Public Works
2
Interim City Hall Design Evaluate options for an interim
City Hall at
1) Monta Vista Recreation
Center
2) Service Center
3) Leased Space
The budget amendment to allow staff to
move forward with an RFP to hire an
Architectural consultant occurred on
the 10/16/18 Council Agenda. An
Architect was engaged to evaluate
design alternatives.
A preferred alternative at Monta Vista
Recreation Center was presented to the
City Council on April 30, 2019.
Project has been deferred concurrent
with the New City Hall Design project.
Project is on hold pending
availability/analysis of alternate
City Hall locations.
Pending funding
strategy and timeline
for new City Hall.
Cancelled 1) Evaluate Monta Vista Rec Center
2) Evaluate new bldg. at Service Center
3) Estimate leased space option
4) Select preferred location
Dec-20 $500,000 $81,500 Large Roger Lee Public Works
FY 2019-20 City Work Program Items Not Included for FY 2020-21
Cancelled Prepare a detailed analysis of the City's options
for business tax as well as alternative revenue
measure available to the City.
Cancelled FY 2019-20 City Work Program Items Not Included for FY 2020-21
Administrative ServicesExplore modernizing Business
Tax and analyze potential
revenue measures, such as
Transient Occupancy Tax and
Parkland Fees, to address issues
such as traffic congestion.
Modernize Business Tax
and Analyze Potential
Revenue Measures
3
June 2020 $50,000 N/A
$26,700
Small Kristina Alfaro-May 23-25, 2018 Public opinion poll.
-June 5, 2018 Study Session in which
Council directed staff to develop
several models for restructuring the
business tax and conducting business
outreach.
-June 18, 2018 Business outreach,
including forum.
-June 19, 2018 Study Session in which
Council directed staff to prepare
sample resol ution and ordinance for
November 2019.
-July 3, 2018 Study Session in which
Council directed staff to prepare draft
resolution and ordinance for November
2018 election and conduct additional
outreach.
-July 31, 2018 Action to approve
submission to the voters of a measure to
amend the City's business license tax
was not adopted.
-April, 2, 2019 (1-3) Presented to City
Council built out long term financial
forecast and evaluated strategies
including local revenue measures.
Included 3 funding options for identified
projects.
-June 18, 2019 City received $9.7M in
grant funding for transportation funding;
grant provided termination option to
grantor if the City adopted new fees or
taxes that applied at different rates
and/or amounts depending on the
revenue or employee count of the
business or property owner or that would
have a disproportionate effect on
Grantor.
1) Build-out long-term financial
forecast and financial position
analysis.
2) Evaluate fiscal sustainability
strategies including local revenue
measures.
3) Develop capital financial
options, structures and estimates
for identified projects.
4) Prepare additional business tax
analysis for presentation to
Council.
1) May 2019
2) May 2019
3) May/June 2019
4) September 2019
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
2
ATTACHMENT C
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department
FY 2019-20 City Work Program Items Not Included for FY 2020-21
Cancelled FY 2019-20 City Work Program Items Not Included for FY 2020-21
4
Roll Out of Additional ERP
Modules
Fully utilize ERP system to
automate and simplify business
processes.
-Fixed Asset module has been
implemented.
-CAFR Builder has been implemented
and will begin utilizing for FY 18-19
financial statement audit.
Review requested time off
capabilities in the City's online
timesheet/benefits portal.
1) Testing of Time Off Request by
Admin Services.
2) Rollout of time off request to
CMO, I&T and CDD and PW staff
at City Hall.
3) Rollout of time off request to PW
Services Center and Parks and
Recreation".
1) March 2019
2) July 2019
3) August 2019
7/2019
Cancelled
after
completing
testing staff
determined
that the
application
would not
serve the
City's needs
Continue to look toward implementing new
modules offered by City's ERP to increase
efficiency, accuracy, and transparency within
the City's financial management and reporting.
Cancelled N/A N/A Small Kristina Alfaro Administrative Services
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
3
ATTACHMENT C
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department
1
Community Garden
Improvements
Renovate the community
gardens at McClellan Ranch,
and implement a new process
and procedures for a more
effective, community-driven
gardens program.
-Multiple stakeholder meetings were
held to develop better procedures &
appropriate enforcement policies.
-The new rules and enforcement
process will be implemented as
garden plots are assigned.
-A capital project was approved in
2018 designed & bid. Bids exceeded
the budget and were rejected.
- This project was defunded on
10/16/18,
-6/18/2019, City Council budgeted
$1.2 million for this project.
-October 2019, staff presented new
design options for Council.
-November 2019 plans and specs
received from consultant.
-Bids were opened on 1/21/2020 with
an apparent low responsible bidder.
Will not be included as it is now
included in the CIP.
1) Select the desired add
alternates and award the
project to the apparent low
bidder.
2) Construct the project
3) Engage volunteers to
construct the raised planter beds
and other elements as possible.
1) February 18, 2020
2) April 2020
3) May 2020 (May be
delayed due to bird
nesting season)
In Progress Build an efficient and highly functioning
Centralized Community Garden at McClellan
Ranch that implements appropriate gardening
rules and manages waiting lists in an efficient
manner. The gardens will be built to reduce
issues with rodents.
Summer 2020 $1,200,000 360 Small Jenny Koverman
Michael Zimmermann
Parks & Recreation/
Public Works
2
Library Community Room
Addition
Create additional
programming space.
- In February 2019, Council authorized
$311k of annual funding offset for FY
2019-20 & FY 2020-21 from County for
building addition design services.
-$5M approved in FY 2019-20 CIP,
- 11/5/2019 an additional $3M was
authorized for the project and the
design build project delivery method
was authorized. Will not be included
as it is now included in the CIP.
1) Select a Construction
Management firm
2) Select a bridging architect
3) Prequalify interested design-
build firms
4) Select a design - build firm
5) Construct the library expansion
project
1) February 2020,
2) March 2020,
3) May 2020,
4) July 2020,
5) August 2020
In Progress Meet programmatic need of the library.Sep-21 $9.12M N/A Extra
Large
Roger Lee Public Works
3
All-Inclusive Playground Study, fundraise, and design
an All-Inclusive Playground in
a neighborhood park.
-Council approved a grant
application in October 2018 to Santa
Clara County.
-Staff completed a feasibility study as
part of the FY 2018-19 Capital
Improvement Program budget.
-In December 2018 the County
approved awarding $1.448 M towards
an inclusive play area at Jollyman
Park & a funding agreement was
executed in June 2019.
-An RFP for fundraising services has
been issued. Will not be included as it
is now included in the CIP.
Staff will bring a fundraising
agreement to Council
This project has become an
approved CIP and will be
deleted from the work plan list.
Spring 2019
Construction complete
November 2021
In Progress To build a fully functioning playground providing
all community members a playground that is all-
inclusive - that includes all elements that can be
used regardless of abilities.
December
2021
City= $1,230,000
Santa Clara County Grant=
$1,448,000
Fundraising goal = $2,852,000 +/-
Total = $5,530,000
35000 Small Michael Zimmerman
Gail Seeds
Public Works
FY 2019-20 City Work Program Items Not Included for FY 2020-21
FY 2019-20 City Work Program Item that will be part of Operations or CIP
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
4
ATTACHMENT C
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department
FY 2019-20 City Work Program Items Not Included for FY 2020-21
FY 2019-20 City Work Program Item that will be part of Operations or CIP
4
Review and Update
General Plan (GP) and
Municipal Code
Evaluate the General Plan
and Municipal Code per
industry standards for areas
where objective standards
and zoning/design guidelines
can be provided and/or
revised. Amend General Plan
and Municipal Code and
zoning code to provide
objective standards.
.
City Attorney's Office has identified
priority areas to address.
Objective standards reviewed by
Planning Commission and City
Council.
Objective standards for Vallco site, P
Zones, and parkland adopted.
Phase I: Evaluate existing
General Plan and Municipal
Code and recommend areas to
provide standards. Identify
priority amendments to happen
first.
Phase II: General Plan and
Municipal Code public
outreach and update for priority
amendments.
Planning Commission identifying
other potential updates during
general plan annual review. City
Manager identifying Phase II
updates to implement.
Phase I: Summer 2019
Phase II: Fall 2020
In Progress Amend General Plan and Municipal Code to
have better defined objective standards.
Phase I:
Completed
Phase II: Fall
2020
$1,000,000 based on limited
scope of reviewing objective
standards and minimal GP and
zoning code clean-ups.
N/A Extra
Large
Piu Ghosh
Heather Minner
Community Development
5
6
Traffic Calming and
Enforcement
Installation of infrastructure,
especially around schools, to
calm traffic, and to enhance
bicycle and pedestrian safety.
More enforcement for red
light running and blocking of
intersections.
-Walk audits completed at all 14
public schools to identify
improvements.
-Minor improvements completed
around many school s.
-Focused discussions with some
schools about specific improvements
is ongoing.
1)Implement walk audit
improvements.
2)Continue observations of
schools during drop-off and pick-
up times.
3)Integrate work with
Transportation Division's Safe
Routes to School programs.
4)Develop eligibility criteria and
prioritization methodology for
traffic calming program.
5)Implement traffic calming
program and construct
improvements.
6)$200,000 proposed for mid-
year budget adjustment to
initiate traffic calming program.
Ongoing In Progress Create a safer environment along residential
streets and around schools for vehicles, bicycles
and pedestrians. Reduce crash rates and
increase bicycle and pedestrian mode share.
Ongoing $250,000/year for 5 years
currently budgeted in CIP for
school walk audit
implementation. Additional
$200,000/year necessary for
supplemental traffic calming
measures.
N/A Large David Stillman Public Works
FY2021Teen Engagement Engage youth and teens in the
community through recreation
programming with the goal of
empowering youth and
improving mental health.
The vision of the Youth and Teen
Services team is to empower the City's
future citizens and leaders to lead
positive opportunity-filled lives.
Programming within this area will
create an enriching and stress-free
environment through recreational
programs and services that foster
physical, mental, and social
development.
-The Youth Activity Board (YAB), a teen
leadership committee formed by
recreation staff, was formed in
October 2018 and selected in
December 2018.
-The newly formed YAB members will
develop teen events and activities
that will help teens socialize and
experience fun.
-A formal budget proposal will be
requested in the budget process.
Bobateeno event had over 700 teens
attend. Passport system required teens
to visit booths with stress management
resources.
-Partnership with CUSD to provide an
affordable afterschool program for
Lawson Middle School
-Hosted two successful Cupertino cafe
events
1)Utilizing the Youth Activity
Board and the Teen Commission
to create programs to get teens
engaged.
2)Partner with FUHSD, CUSD, and
Library to offer future teen
programming.
3)Assess opportunities for teen
internships in public service
agencies that include training,
preparation and placement for
a pilot summer internship
program to begin in the summer
of 2021.
4)Consider adding a nonvoting
teen member on City
commissions.
Danny Mestizo
Rachelle Sander
Parks & RecreationIn Progress Build youth and teen programming which
includes events.
Ongoing $13,000 200 Large
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
5
ATTACHMENT C
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department
FY 2019-20 City Work Program Items Not Included for FY 2020-21
FY 2019-20 City Work Program Item that will be part of Operations or CIP
7
Study Sessions on Vallco Updates on status of projects.
Provide and receive public
input on the site.
Planning Commission and City
Council hearings held for initial
General Plan and zoning code
amendments for the Vallco site.
Amendments adopted Summer 2019.
Develop presentations As Needed In Progress Study sessions held.As Needed N/A N/A Small Piu Ghosh
Heather Minner
Community
Development/City
Attorney's Office
8
Municipal Water System Ensure lessee (San Jose Water
Co.) is maintaining and
operating system to industry
standard.
On December 17, 2019 a public
hearing was held and an amended
lease was authorized that commits
SJW to $5M in capital expenditures by
the end of the lease term (10/2022)
Specify improvements for SJW to
complete per the requirements
of the amended lease and have
SJW complete work.
Jan. 2020 - Oct. 2022
for capital
improvements
In Progress Provide project management to oversee SJW
completion of $5M of capital improvements by
October 2022.
Oct-22 N/A N/A Large Roger Lee Public Works
9
Integration of Work
Program and Other
Long/Short Term
Documents to Develop 5
Year Business Plan for
City.
Comprehensive Business Plan
that encompasses all work
plan items ensuring adequate
funding and staffing resources.
Work Program has been incorporated
into the budget process.
Ensure costs associated with
items approved in Work Program
are included in the FY 2019-20
budget. Ensure future costs of
items in the work plan are
included in the Long Term
Financial forecast.
1) Work Program Priorities in
Budget Proposals.
2) Multi Year Funding of
approved items in budget.
3) Future Staff incorporated in
forecast.
1) March 2019
2) In Progress expected
FY23
3) In Progress FY21 Final
Budget
In Progress Construct a Council Work Program in which
aggregate benefits, both for the City and the
Community, outweigh the costs associated.
Ensure the City's budget appropriately and
sufficiently captures all Work Program costs and
communications are delivered to City Council
regularly.
Summer 2023 N/A N/A Medium Kristina Alfaro Administrative Services
10
Strategic Partnerships with
Nonprofits
Create strategic partnerships
with nonprofits to improve
effectiveness of Recreation &
Community Services
Programs. Objectives include
coordination of programs with
the Cupertino Library, YMCA,
West Valley Community
Services, School Districts, etc.
Many new partnerships have been
strengthened to include working with
the Historical Society, the Chamber of
Commerce, the School Districts, etc.
Continue discussions with West
Valley Community Services and
other nonprofit service providers.
Also see Policies on Nonprofit
Support item.
Ongoing In Progress To create partnerships that result in efficiencies
and improved services for Cupertino residents.
-The Senior Wellness and Recreation Division has
begun conversations with West Valley
Community Services regarding case
management collaboration.
Ongoing N/A N/A TBD Christine Hanel Parks & Recreation
11
Proactive Legislative
Support
Contract with a lobbying firm
to provide legislative analysis
and lobbying support. It is
possible that the lobbyist
services and costs may be
shared with other West Valley
cities if there is interest. Staff
will work with the lobbyist firm
to develop a legislative
program to support City
priorities.
- West Valley cities informed of
lobbyist idea.
- Quotes received for lobbyists.
-Contracted with Townsend Public
Affairs
1) Further discuss partnering
opportunities with West Valley
cities.
2) Conduct procurement process
for lobbyist.
3) Contract with lobbyist and
develop program to support
Council priorities.
4) Provide proactive support.
1) Summer 2019
2) Spring 2019
3) Spring 2019
4) Spring 2019 -
Summer 2020
In Progress 1) Lobbyist support secured for the City.
2) Plan developed to support legislative
priorities.
Ongoing $75,000 annually
Costs may be shared among
West Valley cities pending their
participation.
$48,000 Medium Katy Nomura City Manager's Office
12 Library Lease Sign a new lease with the
Library JPA for use of the City's
Library facility.
Staff will begin meeting with Library
staff to discuss terms for the new lease.
1) Begin negotiation of new
lease/MOU in conjunction with
the library room expansion.
2) Coordinate lease terms with
Council.
3) Final Lease Agreement.
1) Ongoing
2) August 2020
3) November 2020
In Progress Complete updated lease agreement November 2020 N/A N/A Medium Chad Mosley
Roger Lee
Dianne Thompson
Public Works
City Manger's Office
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority
6
ATTACHMENT C