CC 06-16-20 #21 Budget Adoption_Written CommunicationsCC 06-16-20
#21
Budget Adoption
Staff Written
Communication
September 17, 2019 RCT Council Meeting:
Authorized Fencing Budget:
Location Length $/ft Budget
Lozano/De Palma $40,000
Other Properties
Immediately Abutting
the Trail
2600 $50 $130,000
35% Contingency ($130,000 x 35%): $45,000
Total Budget Recommended on 9/17/19: $215,000
Amount Added by Council on 9/17/19: $150,000
Total Current Budget: $365,000
Information after September 17, 2019 Council Meeting:
Estimated dollars needed to construct Lozano / De Palma properties: $160,000
Amount of fencing dollars remaining ($365k-$160k): $205,000
Aside from Lozano & De Palma properties, all other properties have the option to receive a new
standard single sided fence and have received outreach indicating this option. If there is a change
from direction received September 2019, the below table provides two different types of fence
options and the cost to construct.
Type of
Fencing
Number of
Properties
Linear Feet Cost per
Foot
Cost to
Construct
Location of
Fencing
Standard
single side
fencing 7’
tall
42 3420 $55 $188,100 All
properties
opposite
the trail
Standard
single side
fencing
7’tall
33 2674 $55 $147,070 All
properties
immediately
abutting the
trail
Double
sided 7’ tall
wood
fencing with
mass load
vinyl
28+/- 2080 $125 $260,000 Majority of
properties
immediately
abutting the
trail
Double
sided 7’ tall
wood
fencing with
mass load
vinyl
33 2674 $125 $334,250 All
properties
immediately
abutting the
trail
ADMINISTRATIVE SERVICES | 408-777-3220 | WWW.CUPERTINO.ORG
COMMUNITY FUNDING GRANT APPLICATION
SECTION 1: CONTACT INFORMATION
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?: Yes Year Established: ___________
No
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget: __________________ Total # of Board Members: ________________________
Total # of staff: _________________ Total # of Volunteers: __________________________
Full Legal Organization Name: ______________________________________________________
Website: _________________________
NoHave you ever received a City of Cupertino Community Funding Grant in the past? If yes, when?Yes
CC 06-16-2020 #21
Mission Statement:
__________________________________________________________________________________________________
Brief Description of Organization:
__________________________________________________________________________________________________
Brief Description of Services Provided:
__________________________________________________________________________________________________
SECTION 4: GRANT REQUEST
1.Program/Project/Event Name: ______________
2.Date(s) and/or duration of program/project/event (if applicable):
_________________________________
3.Total program/project/event budget: $ ___________________
4.Requested Amount: $___________________ Percent of total program/project/event budget: ______%
5.What percentage of your organization’s projected income does your funding request represent?
______________%
6.Type of Request:
Capital improvement
Program Support
Event
One-time project
Other, please describe: __________________________
7.This grant will fund a(n):
Existing program/project/event; established in _________(year)
New program/project/event
8.Describe the purpose of requested funds and the services that will be provided:
___________________________________________________________________________________________
_______
9.Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
a)Admin Staff $___________
b)Materials/Equipment $__________
c)Entertainment $_____________
d)Room/Venue Rental $___________
e)Other Professional Services such as ______________________: $ ________________
f)Other _____________________________________________________: $ _____________
10.Explain how the request aligns to City priorities:
___________________________________________________________________________________________
_______
11.Describe how the program/project/event fills a community need. Who identified this need? What other
similar project/program/event exists to serve Cupertino residents? How is your proposed
project/program/event unique from similar projects/programs/events or how do you collaborate to
avoid duplication?
___________________________________________________________________________________________
_______
12.Who will be served by this grant?
_____________________
a) Number of individuals total: ________________
b)Number of Cupertino residents: _____________
c)Particular community groups:
__________________
d)Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
_______________
e)Will there be a charge or fee for the program/project/event (if applicable)?
________________
f)What outreach methods does your organization use to promote the program/project/event (if
applicable)?
________________
13.Describe how the funds will be used to benefit or impact the Cupertino community:
___________________________________________________________________________________________
_______
14. Demonstrate that the staff implementing and managing the program/project/event have adequate experience:
___________________________________________________________________________________________
_______
15. How will success of the program/project/event be measured?:
___________________________________________________________________________________________
_______
16.More than 75% of the requested funds will go towards direct service costs versus administrative costs?:
Yes
No
17. Will you collaborate with other organizations to deliver the program/project/event funded by this
grant? If so, which organizations?
18.If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
19.Does your organization anticipate receiving additional financial or in-kind support from the City of
Cupertino outside of Community Funding Grants for this type of program/project/event (e.g. fee
waivers)? If so, please describe this anticipated support:
20. If you are a multi-jurisdictional organization, describe any funding requested from other
agencies/organizations in regards to this program/project/event request. Indicate whether the
funding was granted, denied, or is still pending:
21.How would you fund the program/project/event if you do not receive the requested funding?:
SECTION 5: PRIOR FUNDING
1.If you received a Community Funding Grant in prior years, indicate the amounts for each year and
describe how those funds were used:
2.If you received a Community Funding Grant last year:
a.Please provide a line item breakdown of how the Community Funding Grant was used last year
in the categories below. If a category is not applicable, put $0:
i.Admin Staff $___________
ii.Materials/Equipment $__________
iii.Entertainment $_____________
iv.Room/Venue Rental $___________
v.Other Professional Services such as _______________________: $ ________________
vi.Other ______________________________________________________: $ ______________
b.Who was served by the grant last year?
i.Number of individuals total: ________________
ii.Number of Cupertino residents: _____________
iii.Particular community groups:
iv.Was the program/project/event be available to the entire community/public or are
there any eligibility criteria?
_
v.Was there a charge or fee for the program/project/event (if applicable)?
_
vi.What outreach methods did your organization use to promote the program/project/
event (if applicable)?
c.Was the program/project/event successful? Please indicate how success was measured:
3.Please indicate any additional funding received last year from other sources and provide your financial
statement if available:
SECTION 6: CERTIFICATION
I hereby state that the information presented in this application is true and complete to the best of my
knowledge.
Name: _Title: __________________________________________
Signature: Date: 02/
02/27/2020
Financial Results Budget
General Restricted Total General Restricted Total
REVENUE
Support
Grant Revenue 25,500$ 54,000$ 79,500$ -$ 51,000$ 51,000$
Direct Public Support 61,714 22,225 83,939 64,000 25,000 89,000
Cash donations at the Farm 1,689 5 1,694 2,000 - 2,000
Total Support 88,903 76,230 165,133 66,000 76,000 142,000
Fundraising Events, net
Ohlone Day (531) 1,582 1,051 (600) 2,100 1,500
Spooky Time (37) 3,330 3,293 (200) 3,400 3,200
Spring Tour (61) 7,140 7,079 (200) 6,500 6,300
Other - - - - - -
Total Fundraising Events, net (630) 12,052 11,422 (1,000) 12,000 11,000
Sales, net 105 - 105 2,000 - 2,000
Investment Income 16,032 - 16,032 12,000 - 12,000
TOTAL REVENUE 104,411 88,282 192,693 79,000 88,000 167,000
EXPENSES
Marcomm, Web & Social Media 2,260 - 2,260 4,500 - 4,500
Donor Relations 248 - 248 1,100 - 1,100
Liability Insurance 2,846 - 2,846 3,000 - 3,000
Accounting Consultant 1,719 - 1,719 10,000 - 10,000
Office Supplies & Other Expense 797 236 1,033 2,500 200 2,700
TOTAL EXPENSES 7,869 236 8,106 21,100 200 21,300
NET REVENUE 96,541 88,046 184,587 57,900 87,800 145,700
Grants Awarded
Scholarship Program - 40,174 40,174 - 35,000 35,000
Deer Hollow Farm - Animal Care 11,565 36,727 48,292 12,000 42,800 54,800
Deer Hollow Farm - Operations 15,000 10,000 25,000 15,000 10,000 25,000
Deer Hollow Farm - Enhancements 11,499 12,822 24,322 7,000 - 7,000
MROSD - White Barn Project - - - 166,000 - 166,000
Deer Hollow Farm - Youth/Other Projects 469 - 469 2,000 - 2,000
TOTAL AWARD DISBURSEMENTS 38,533 99,724 138,257 202,000 87,800 289,800
CHANGE IN FUND BALANCE 58,008 (11,678) 46,330 (144,100) - (144,100)
CASH & INVESTMENTS AT:
BEGINNING OF PERIOD 401,416 48,239 449,656 459,424 36,561 495,985
END OF PERIOD 459,424$ 36,561$ 495,985$ 315,324$ 36,561$ 351,885$
Unrealized Gain (Loss)29,203
Total Cash & Investments at FMV at:6/30/2019 525,188$
Included in General Fund Balance above:
Board Designated - White Barn 165,881$
FRIENDS OF DEER HOLLOW FARM
Statement of Financial Position Year Ended 6/30/19 Year Ended 6/30/20
Cash Basis - Unaudited
CC 06-16-20
#21
Budget Adoption
Written Comments
1
Cyrah Caburian
From:David Fung <david@deerhollowfarmfriends.org>
Sent:Saturday, June 13, 2020 5:24 PM
To:Steven Scharf; Darcy Paul; Liang Chao; Rod Sinks; Jon Robert Willey; Deborah L. Feng; Kristina Alfaro;
City Council; City Clerk
Subject:Info from Friends of Deer Hollow Farm - Council Agenda Item #21, June 16, 2020 meeting.
Attachments:FriendsOfDeerHollowFarm-CommunityFundingGrantApplication-27Jan2020.pdf; Signed Letter of
Agreement MROSD 11-07-2018.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Mr. Mayor and Councilmembers,
I serve as a Board Member and Grants Committee Chair for Friends of Deer Hollow Farm. FODHF is one of six
community applicants for Community Funding Grant program that were advanced for your consideration as part of
Agenda Item #21 (Budget Adoption) in the June 16 Council Meeting this upcoming Tuesday. I'm writing to address two
issues for your consideration
1. Omission of Application: In the published packet for the 6/16/2020 meeting, our application was omitted (Item
21, Attachment F6 shows our name, but the enclosure is a duplicate of one of the other applicants). I have
written to staff to correct this error for the official record. With this message, I have included my copy of our
submitted application, which I believe should be the same as the official staff copy, for your review.
2. Parks & Recreation Commissioner Questions: The finalist applications were selected in a meeting of the Parks &
Recreation Commission on June 4. During deliberation, Commissioner Xu raised a question about FODHF's
performance under our 2019‐2020 grant which also targeted our White Barn project, wondering why the project
had not been completed in the 2019‐2020 year. I was in the audience and the Commission discussed and
decided not to bring speakers back for clarifications. I wrote a follow‐up e‐mail to staff and commissioners
during deliberation, but it was not read. I'd like to address that question here:
1. The White Barn renovation project is a large one, the biggest capital project that has ever been
undertaken at Deer Hollow Farm. The total estimated cost was projected to be $450,000 in 2018,
anchored with a $330,000 estate bequest. Given the scope of the project and its location in a nature
preserve, this project was never anticipated to complete construction in the 2019‐2020 fiscal year.
2. Extensive pre‐construction work was completed in 2019‐2020, including environmental and historical
studies, as well as development and completion of a 90% plan set. The historical study triggered
additional research including additional ADA development work.
3. We still anticipated that demolition and construction would begin in the 2019‐2020 grant period, but
the start of construction was impacted by the COVID‐19 shutdown. We are currently in the county
permit approval phase, but the county Building Department has been operating for several months
under reduced capacity. Construction work for our project was prohibited by county health restrictions
until just 3 weeks ago.
We believe that the project has progressed completely consistently with our 2019‐2020 grant application and in
the spirit of our own expectations for the progress on this big project. I enclose our Letter of Agreement with our
partner Midpeninsula Regional Open Space District that details the financials and anticipated timeline as of 2018.
The original applications for the Community Grant Funding program from all applicants were submitted in January 2020,
before the COVID‐19 sheltering ordinances, and staff requested an update in mid‐May. Those updates are not in your
2
packet but I did want to share that 1) our White Barn project will proceed because the earmarked funding from the
estate donation is still in place; 2) the county has approved construction as an allowable activity now; 3) distancing
requirements will reduce the number of visitors that we can support at the Farm for some time, but undertaking
construction now will minimize the overall impact on our visitors.
We recognize the enormous financial challenges that the COVID shutdown has put on city budgets, but hope that you'll
consider the benefits that Deer Hollow Farm brings to over 12,000 Cupertino residents yearly. We're proud of the
extraordinarily broad reach that the Farm and our programs deliver to the community..
I will be available to answer questions during the Tuesday meeting, but please feel free to write me at
david@deerhollowfarmfriends.org if you have questions or need additional information.
Thank you for your long‐term support,
David Fung
Board Member, Friends of Deer Hollow Farm
ADMINISTRATIVE SERVICES | 408-777-3220 | WWW.CUPERTINO.ORG
COMMUNITY FUNDING GRANT APPLICATION
SECTION 1: CONTACT INFORMATION
City: ______________________________ȱState: _____ Zip: __________ Phone: ________________________
Organization President/Executive Director Name and Title: ____________________________
Email: _______________________ Phone: __________________________
Contact Name and Title: _____________________________________
(If different)
Email: _____________________________ Phone: ________________________
SECTION 2: NON-PROFIT INFORMATION
501(c)(3)?: Yes Year Established: ___________
No
Fiscal Sponsor Name: ___________________
Fiscal Sponsor Address: _____________________
City: ______________________________State: _____ Zip: __________ Phone: _____________________
Federal Tax ID: ___ŖŖŖŖŖŖŖ________________________________________________________________________
(If your program is fiscally sponsored, enter the tax ID of your sponsoring organization)
SECTION 3: ORGANIZATION INFORMATION
Total Organization Budget: __________________ Total # of Board Members: ________________________
Total # of staff: _________________ Total # of Volunteers: __________________________
Full Legal Organization Name: ______________________________________________________
Website: _________________________
Address: _______________________________________________________________________________________
ȱ¢ȱȱȱȱ¢ȱȱȱ¢ȱȱ ȱȱȱǵȱȱȱ
ȱ¢ǰȱ ǵ
Friends of Deer Hollow Farm
www.deerhollowfarmfriends.org
Box 4282
Mountain View CA 95014 (408) 821-6359
Lauren Merriman, Board President
lauren@deerhollowfarmfriends.org (408) 234-0453
David Fung, Grants Committee Chair & Board Member
(408) 821-6359
1994
n/a
77-0373776
$459,424 FY20 11
0 more than 90
david@deerhollowfarmfriends.org
✔2010, 2013-2019
Mission Statement:
__________________________________________________________________________________________________
Brief Description of Organization:
__________________________________________________________________________________________________
Brief Description of Services Provided:
__________________________________________________________________________________________________
The mission of Friends of Deer Hollow Farm (FODHF) is to:
Preserve Deer Hollow Farm as an educational center and working farm, and
Support the Farm’s environmental education programs for the benefit of schools and the
community by raising funds through donations, grants and public events.
Deer Hollow Farm is a 160 year-old historic ranch located in Rancho San Antonio County Park and
Open Space Preserve, immediately west of Cupertino. Its mission is to provide environmental
education and historical programs for our community.
Friends of Deer Hollow Farm is an all-volunteer, non-profit 501(c)(3) organization that has supported
Deer Hollow Farm's outstanding educational programs and facilities since 1994.
Deer Hollow Farm is an educational center where the public, school classes, and community groups can
participate in a historic working farm. No entrance, parking, or admission fees are charged to the public.
The Farm is home to over 100 live farm animals. Without these animals, the Farm would not be a living
history center, but rather a museum of old farm buildings. The Farm animals and the Farm’s
environmental education program teach the community about:
• The value of protected land and wildlife
• The source of their food
• Principles of recycling and avoiding waste
• The interdependence of all life
• The culture and history of the Bay Area’s Native American Ohlone people.
Since 1976, the Farm has offered environmental education classes to elementary school students across
Santa Clara County and the Peninsula. These outdoor classes are so popular that a lottery is held
annually for the 5,000 available spaces. The classes reinforce State elementary school curriculum in
science and social studies through innovative outdoor activities. Our programs, taught by trained
volunteers in small groups, bring their classroom training alive at the Farm and in our Ohlone Village.
FODHF funds a scholarship program that pays for farm visits from low-income schools, as determined by
the National School Lunch program. This year, our scholarships underwrote 2,600 free visits to the Farm,
more than half our total attendees.
SECTION 4: GRANT REQUEST
ŗǯ Program/Project/Event Name: ______________
Řǯ Date(s) and/or duration of program/project/event (if applicable):
_________________________________
řǯ Total program/project/event budget:ȱǞ ___________________
Śǯ Requested Amount: $___________________ Percent of total program/project/event budget: ______%
śǯ What percentage of your organization’s projected income does your funding request represent?
______________%
Ŝǯ Type of Request:
Capital improvement
Program Support
Event
One-time project
Other, please describe: __________________________
7. This grant will fund a(n):
Existing program/project/event; established in _________(year)
New program/project/event
8. Describe the purpose of requested funds and the services that will be provided:
___________________________________________________________________________________________
_______
şǯ Please provide a line item breakdown of how the funds will be used in the categories below. If a
category is not applicable, put $0:
Ǽ Admin Staff $___________
Ǽ Materials/Equipment $__________
Ǽ Entertainment $_____________
Ǽ Room/Venue Rental $___________
Ǽ Other Professional Services such as ȱȱ______________________:ȱ $ȱ________________
Ǽ Otherȱ_____________________________________________________: ȱȱȱ$ȱ_____________
ŗŖǯ Explain how the request aligns to City priorities:
___________________________________________________________________________________________
_______
White Barn Renovation
see attached Letter of Agreement from MROSD
450,000 or more
15,000 3.33
3.2
✔
2019
As explained in the attached Letter of Agreement, Midpen Open Space District is leading a
renovation project at the White Barn at Deer Hollow Farm. The White Barn is our most notable
facility at the Farm. It badly needs renovation, including a new foundation and ADA updates.
FODHF is asking the City of Cupertino to provide $15,000 toward this project. In the past, we
have submitted proposals of small to medium projects, but (as we did in the last grant cycle) we
ask for your support of this larger and more significant signature project. This is the largest
capital project that FODHF has undertaken and our most needed facilities project as well.
0
15,000
0
0
0
0
Providing support for improvements to Deer Hollow Farm is a perfect fit with the City of Cupertino’s
goal of enhancing its residents’ lives with greater open space opportunities and high quality,
hands-on educational opportunities. The White Barn is the most recognizable structure at the Farm
and, of course, a farm is not a farm without a barn!
The Farm is a treasured community asset supported by a unique partnership of many government
and private organizations that ensures that this 160-year old historical farm remains open and its
infrastructure stays in good repair.
11. Describe how the program/project/event fills a community need. Who identified this need? What other
similar project/program/event exists to serve Cupertino residents? How is your proposed
project/program/event unique from similar projects/programs/events or how do you collaborate to
avoid duplication?
___________________________________________________________________________________________
_______
12. Who will be served by this grant?
_____________________
a) Number of individuals total: ________________
b) Number of Cupertino residents: _____________
c) Particular community groups:
__________________
d) Will the program/project/event be available to the entire community/public or are there any
eligibility criteria?
_______________
e) Will there be a charge or fee for the program/projectȦ (if applicable)?
________________
f) What outreach methods does your organization use to promote the program/project/event (if
applicable)?
________________
Deer Hollow Farm is a unique asset to the South Bay as a whole, and especially so to nearby cities
such as Cupertino. It provides both an environmental learning experience for elementary school
children and a living farm environment for multi-generational families.
The volume of visits by local residents continuing week after week, month after month, and year after
year, underscores the broad impact and outreach opportunity that the Farm presents. We consistently
see over 100,000 walk-in visitors annually.
The only organization in the area with a generally similar mission is Hidden Villa, a private
organization in Los Altos Hills that maintains its own ranch with animals.Hidden Villa, however, does
not provide elementary education during the school year and charges a fee for parking.
As at any other farm or ranch, the buildings and other structures at Deer Hollow Farm require constant
maintenance and sometimes complete renovation to provide a quality visitors' experience and meet
current requirements for functionality and safety - for visiting students, the general public, and the
volunteers and paid staff who work on-site.
All visitors to the Farm will benefit from improvements infrastructure.
105,000 visitors and clases yearly
12,200 (11,800 visitors + 397 student)
Elementary school children (educational farm tours) and families with children.
Deer Hollow Farm is open to the entire community and public. The environmental
education program is open to classes from all elementary schoosl in the South Bay and
Peninsula, subject to our capacity.
There are no entrance or parking fees for visitors ot Deer Hollow Farm. The City of Mountain View charges a fee for
environmental ed classes during the school year, but FODHF sponsors a scholarship program that covers all costs
including transportation for schools designated as low-income per the National School Lunch Program guidelines.
Friends of Deer Hollow Farm actively fundraises to augment support for the White Barn renovation.
FODHF maintains an active web site at www.deerhollowfarmfriends.org and is active on social media,
including Facebook and Twitter.
FODHF also participates with booths at many local community events, including the Silicon Valley Fall
Festival and Earth Day events in Cupertino, Thursday Night Live in Mountain View, and the Volunteer Parade
in Sunnyvale.
Working with the Mountain View employees who manage the Farm, FODHF helps to staff annual fundraising
events at the Farm: two Farm Tour days in the spring, and Ohlone Day and Spooky Times in the fall.
13. Describe how the funds will be used to benefit or impact the Cupertino community:
___________________________________________________________________________________________
_______
14.ȱ Demonstrate that the staff implementing and managing the program/projectȦ have adequate experience:
___________________________________________________________________________________________
_______
15. How will success of the program/project/event be measured?:
___________________________________________________________________________________________
_______
In 2013-14, we performed 4 quarterly surveys of Farm visitors identifying their home zip code. Based on that study, Bay
Area citizens visit the Farm more than 100,000 times annually, with 11,800 visits to the Farm by Cupertino residents.
There is no reason to think that these numbers have reduced since 2013-14. Considering the population of Cupertino,
many residents avail themselves of the Farm and Rancho San Antonio. Cupertino's Parks System Master Plan
identifies a high resident priority for access to open space and trails. The Farm and Rancho San Antonio greatly
augments city resources. This grant funds a meaningful enhancement to our site benefiting all.
DHF hosts an extensive Farm Tour program for school students. In 2019-2020, we will serve 14 classes from CUSD
schools in Cupertino, for a total of 397 students. These students attend LP Collins, Eaton, Garden Gate, and Stevens
Creek schools. We also hosted 11 classes from other CUSD schools with non-Cupertino addresses representing
another 262 students. Our total program this year will host 4860 students from Santa Clara and San Mateo counties,
providing an enormous program for the broader regional community.
Two years ago, we started a summer camp scholarship program for children from low-income families. We partnered
with Cupertino-based West Valley Community Services to draw 30 recipients from their service base. This has been
another great and unique program serving the broader Cupertino community.
Our Board of Directors include business leaders, community leaders, educators, and financial
professionals. Our volunteer corps spans high school students, working adults, to retirees. They bring
rich experiences as eduators, executives, and artists.
In addition, we work closely with non-FODHF professional farm staff including educational program staff
and an on-site farmer from the City of Mountain View, and Rangers and Maintenance Workers employed
by the Midpen Open Space District.
Deer Hollow Farm is operated by a partnership between Midpeninsula Regional Open Space District,
County of Santa Clara, City of Mountain View, and FODHF. FODHF's staff is 100% volunteer including
our Board members and more than 80 volunteers from 12 surrounding cities who annually give 8,000
hours as docents, animal caretakers, gardeners, and maintenance workers. Farm volunteers, many of
them FODHF donors, teach the Farm’s field trips, assist with Summer Camp, care for the 100 farm
animals, tend the orchard and vegetable garden, help maintain the grounds, and staff the fund-raising
events and the Nature Center.
We are fortunate to have the support of a huge team who love and are dedicated to the success of Deer
Hollow Farm.
By the successful completion of the White Barn Renovation.
16. More than 75% of the requested funds will go towards direct service costs versus administrative costs?:
Yes
No
17. Will you collaborate with other organizations to deliver the program/project/event funded by this
grant? If so, which organizations?
18. If your organization has ever received financial or in-kind support from the City of Cupertino outside
of Community Funding Grants, please describe this support:
19. Does your organization anticipate receiving additional financial or in-kind support from the City of
Cupertino outside of Community Funding Grants for this type of program/project/event (e.g. fee
waivers)? If so, please describe this anticipated support:
Improvement projects at Deer Hollow Farm are implemented by a permanent partnership between FODHF, the City of
Mountain View which operates the Farm, the Midpeninsula Regional Open Space District which owns the land and buildings
at the Farm, and the County of Santa Clara who own the outer county park area.This has been true for many years and will
continue indefinitely.
Undertaking the White Barn project at this time was made possible by a $250,000 charitable estate bequest made to
FODHF and MROSD in 2016. FODHF will raise more than $100,000 to complete this project. We are fundraising with our
ongoing supporters including Cupertino, Los Altos Hills, many local community service organizations, businesses, and our
individual supporters to secure this money.
While we focus on this big project, FODHF continues its regular support of operations and other capital projects at the Farm.
For instance, under our partnership arrangement, FODHF is solely responsible for raising all funds associated with the care
and maintenance of our farm animal family an ongoing obligation which we will continue to honor as we rework the White
Barn.
FODHF has not received any support from the CIty of Cupertino outside of the Community
Funding Grant program.
No, there is no expectation of any funding from the CIty of Cupertino outsideofthe
Community Funding Grant in this application.
20. If you are a multi-jurisdictional organization, describe any funding requested from other
agencies/organizations in regards to this program/projectȦ request. Indicate whether the
funding wasȱgranted, denied, or is still pending:
21. How would you fund the program/project/event if you do not receive the requested funding?:
SECTION 5: PRIOR FUNDING
1. If you received a Community Funding Grant in prior years, indicate the amounts for each year and
describe how those funds were used:
The only grant application in which we have dedicated funding to the White Barn renovation
was our approved 2019 application to the City of Cupertino ($15,000,).
We have applied for and received grants from foundations, government entities, and other
supporters of the Farm in forms which are not restricted to the White Barn but may be applied
to this project.
Friends of Deer Hollow Farm would seek donations from other sources, including other local
governments, local foundations, and the general public.
FODHF enjoys a broad base of support. In the past three years we have received support from the following organizations. Details and funding
amounts on request.
City of Cupertino
Town of Los Altos Hills
County of Santa Clara
Packard Foundation
Mayfair Foundation
Gordon and Betty Moore Foundation
Los Altos Community Foundation
Los Altos Rotary Endowment Fund
Mountain View Kiwanis Foundation
Sereno Properties Foundation (1% for Good Recipient )
Intero Foundation
FODHF has received Community Funding Grants approved by the City Council in previous years:
FY11: $5,000
FY12: $5,000
FY13: $10,000
FY14: $10,000
FY15: $10,000
FY16: $10,000
FY17: $15,000 - Funded new fencing for pig and goat pens, new and upgraded tools and farm equipment
FY18: $15,000 - Funded remodel of garage/workshop, new storage structures, and barn painting
FY19: $15,000 - Funded upper pasture barn (supporting our on-site breeding program), new gate, new signage
FY20: $15,000 - Funding White Barn Renovation project
Through FY2016, 100% of these amounts were used to help fund the operations of the Farm.
After FY16, the city changed its procedures to require Community Funding Grants to name specific infrastructure
projects to be funded. For details, consult the grant requests for those fiscal years.
Řǯ If you received a Community Funding Grant last year:
ǯ Please provide a line item breakdown of how the Community Funding Grant was used last year
in the categories below. If a category is not applicable, put $0:
ǯ Admin Staff $___________
ǯ Materials/Equipment $__________
ǯ Entertainment $_____________
ǯ Room/Venue Rental $___________
ǯ Other Professional Services such as _______________________: ȱ$ȱ________________
ǯ Otherȱ______________________________________________________: ȱ$ȱ______________
ǯ Who was served by the grant last year?
ǯ Number of individuals total: ________________
ǯ Number of Cupertino residents: _____________
ǯ Particular community groups:
ǯ Was the program/projectȦ be available to the entire community/public or are
there anyȱeligibility criteria?
_
ǯ Was there a charge or fee for the program/projectȦ (if applicable)?
_
ǯ What outreach methods did your organization use to promote the program/projectȦ
(ifȱapplicable)?
c. Was the program/project/event successful? Please indicate how success was measured:
0
1000
0
0
Pre-construction preparation 14,000
105,000
16,000
The Farm facilities are available to the public-at-large with no entry or parking fees. School
farm tours include fees set by the City of Mountain View, but more than 50% of our student
visitors (2600 out of 5000) attend free of charge thanks to a FODHF scholarship program
available to schools that meet federal criteria as low-income schools.
No. We only charge admission to Deer Hollow Farm 4 days per year when we
hold fundraising events to support our Animal Fund.
We have done outreach for White Barn donations through directed efforts of our
Grants subcommittee and in general donation appeals to our membership list.
Yes, our work in 2019-2020 on the White Barn project has been successful. FODHF
funding has paid for our share of pro-construction prep work including documentation
of the site and facility, historical structure study, initial plan development, and project
cost analysis. There were significant unplanned expenses for a study of ADA
requirements for historic structures.
As with any construction project, there have been delays in clearing regulatory and
design requirements. While our original Letter of Agreement anticipated we would be
active in the construction phase in FY20, it is our expectation that we will begin
construction by FY21 and still hope that construction will start before the end of the
current fiscal year in June 2020.
The Farm facilities are available to the public-at-large with no entry or parking fees. School
farm tours include fees set by the City of Mountain View, but more than 50% of our student
visitors (2600 out of 5000) attend free of charge thanks to a FODHF scholarship program
available to schools that meet federal criteria as low-income schools.
16,000
105,000
All visitors to the Farm are served by infrastructure improvements. In FY20, spending was primarily on pre-construction research and
design efforts. We to to begin construction prior to the end of FY20 with the majority of construction happening in FY21 through FY22.
Elementary school children (farm tours); families and walk-in visitor
The Farm facilities are available to the public-at-large with no entry or parking fees. School
farm tours include fees set by the City of Mountain View, but more than 50% of our student
visitors (2600 out of 5000) attend free of charge thanks to a FODHF scholarship program
available to schools that meet federal criteria as low-income schools.
řǯ Please indicate any additional funding received last year from other sources and provide your financial
statement if available:
SECTION 6: CERTIFICATION
I hereby state that the information presented in this application is true and complete to the best of my
knowledge.
Name: _ Title: __________________________________________
Signature: Date: ŖŘȦ
ŖŘȦŘŝȦŘŖŘŖ
As indicated above, FoDHF receives funding from many sources, including other government
entities, nonprofit foundations, and the general public.
Attached are the FoDHF income statements for:
FY19, ending June 30, 2019
FY20 budget and in-process income statement (current)
Signed Letter of Agreement with Midpenninsula Regional Open Space District - White Barn
Renovation
David Fung
Board Member
Financial Results Budget
General Restricted Total General Restricted Total
REVENUE
Support
Grant Revenue 25,500$ 54,000$ 79,500$ -$ 51,000$ 51,000$
Direct Public Support 61,714 22,225 83,939 64,000 25,000 89,000
Cash donations at the Farm 1,689 5 1,694 2,000 - 2,000
Total Support 88,903 76,230 165,133 66,000 76,000 142,000
Fundraising Events, net
Ohlone Day (531) 1,582 1,051 (600) 2,100 1,500
Spooky Time (37) 3,330 3,293 (200) 3,400 3,200
Spring Tour (61) 7,140 7,079 (200) 6,500 6,300
Other --- ---
Total Fundraising Events, net (630)12,052 11,422 (1,000) 12,000 11,000
Sales, net 105 - 105 2,000 - 2,000
Investment Income 16,032 - 16,032 12,000 - 12,000
TOTAL REVENUE 104,411 88,282 192,693 79,000 88,000 167,000
EXPENSES
Marcomm, Web & Social Media 2,260 - 2,260 4,500 - 4,500
Donor Relations 248 - 248 1,100 - 1,100
Liability Insurance 2,846 - 2,846 3,000 - 3,000
Accounting Consultant 1,719 - 1,719 10,000 - 10,000
Office Supplies & Other Expense 797 236 1,033 2,500 200 2,700
TOTAL EXPENSES 7,869 236 8,106 21,100 200 21,300
NET REVENUE 96,541 88,046 184,587 57,900 87,800 145,700
Grants Awarded
Scholarship Program - 40,174 40,174 - 35,000 35,000
Deer Hollow Farm - Animal Care 11,565 36,727 48,292 12,000 42,800 54,800
Deer Hollow Farm - Operations 15,000 10,000 25,000 15,000 10,000 25,000
Deer Hollow Farm - Enhancements 11,499 12,822 24,322 7,000 - 7,000
MROSD - White Barn Project - - - 166,000 - 166,000
Deer Hollow Farm - Youth/Other Projects 469 - 469 2,000 - 2,000
TOTAL AWARD DISBURSEMENTS 38,533 99,724 138,257 202,000 87,800 289,800
CHANGE IN FUND BALANCE 58,008 (11,678) 46,330 (144,100) - (144,100)
CASH & INVESTMENTS AT:
BEGINNING OF PERIOD 401,416 48,239 449,656 459,424 36,561 495,985
END OF PERIOD 459,424$ 36,561$ 495,985$ 315,324$ 36,561$ 351,885$
Unrealized Gain (Loss) 29,203
Total Cash & Investments at FMV at: 6/30/2019 525,188$
Included in General Fund Balance above:
Board Designated - White Barn 165,881$
FRIENDS OF DEER HOLLOW FARM
Statement of Financial Position Year Ended 6/30/19 Year Ended 6/30/20
Cash Basis - Unaudited
1
Cyrah Caburian
From:benaifer dastoor <bddastoor@yahoo.com>
Sent:Monday, June 15, 2020 12:40 AM
To:Deborah L. Feng; Roger Lee
Cc:Rod Sinks; Liang Chao; Jon Robert Willey; Darcy Paul; Steven Scharf
Subject:Important - Staff Report for June16, 2020 council meeting - Anomalies in numbers and Seeking
additional money for residents without outreach
Attachments:Minutes for Sept 17 meeting.pdf; Option D slide- Sep 17 meeting.docx
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Hi Deb and Roger,
Hope you had a relaxing weekend.
It is very disappointing for the residents that once again the city staff is planning to choose an option for the
impacted residents without outreach or taking their feedback into account.
The city council members in the CIP study session indicated that they are willing to allocate additional money
for the residents. They also directed the staff to work with the residents to seek a feasible solution for their
privacy and security concerns.
So, what was the outreach to the residents?
1. The residents received a letter from David Stillman last week (a copy from the one sent on Oct 2019)
outlining options for 7 designs of wooden fences and they are asked to choose one of them by June 30.
2. When the residents sought clarifications from David Stillman about receiving the letter giving the same old
options, they were informed that currently the same options as (wooden fences) are available to them. This is
despite the city council asking the staff to make outreach to the residents for alternate solutions before they
allocate additional money.
3. And then to the shock of the residents the staff is planning to approach the city council members to allocate
$200,000 for some new option - a 7 feet MLV fence for supposedly noise mitigation without asking the
residents if that is an acceptable option. Vinyl? Seriously? This is what the staff comes up with to allay our
concerns for privacy and security? Noise is just one small aspect of privacy.
4. Again when further clarification was sought on the MLV the reply provided – ‘ we will share relevant
details after the council approves of this option’ So again it means the residents have no choice on what option
is being presented and they will come to know after it is approved.
I am sad to say that this is exactly the reason the residents have lost trust in the staff dealing with this
project.
Staff Report for June 16, 2020 (pg 9) - The numbers quoted in the staff report do not corroborate with the
numbers when the 65 percent design was approved in the September 17, 2019 meeting.
2
Here are the numbers as per the motion made in September 17th meeting (Approved Option D and
Minutes attached) according to which $325,000+$40,000 have been allocated for residents’ protections:
Construction cost-Option D 1,885,000
Fences for residents on the trail
($175000 proposed in option D+
$150000 additional allocated in
motion for privacy & security)
**
325,000**)
Lozano residents 40,000 ) 365,000 (total
for all
residents)
Cost under Option D 2,250,000
Add: Consultant fees 813,000
Total cost 3,063,000*
Here are the numbers provided by David Stillman in the staff report for June 16, 2020 meeting "Current
funded amounts for fencing are $150,000 for properties abutting the trail on Lozano/De Palma Lanes and
$60,000 for other properties adjacent to the creek. Lozano and De Palma property fence enchancement are
being designed other than wood' .
This adds up to $210,000 which is inaccurate because as per the motion on September 17, 2019 a total of
$365,000 has been allocated for privacy and security of homes.
And now the new option being proposed by David without consulting without any outreach to the residents
Please clarify:
3
1. The difference in dollar numbers already provided for the residents in 2019 ($365,000 vs what is now
reported in the staff report in June 16 - $210,000). Why was $155,000 taken out of the fencing budget
already approved by the council in 2019?
2. What is the basis of proposing MLV 7 feet fence for residents? How does this MLV option reconcile with
the privacy and security needs of the impacted residents conveyed time and again to the staff and city council.
3. Did David Stillman research the positive and negatives of Vinyl option? Were they disclosed to the
residents?
4. How does the linear footage differ from the day (Sept 17) the option D was approved?
5. What does this option mean by “no fence improvements for properties on the opposite side of the
trail?” The fence budget approved by the city council on September 17 covered all the homes on the trail
impacted by the city’s project. Though the options can be different for homes based on the proximity to the
trail, they cannot be excluded from fence options.
Once again, here is what the residents have expressed time and again to the city staff, city manager and city
council:
The residents whose homes are within 1.5 -2 feet of the trail need a minimum of 9-10 feet concrete barrier
(or a comparative one) to protect their privacy and security. This neighborhood has been plagued by
burglaries and now we have to faced with the homeless encampments within our city borders. Just in
recent days we have had homeless people knocking on our doors past midnight, homeless person in
Creekside park. We do empathize with their situation and they will settle where they feel
secure. However, that means the residents who live on creeks and where the city plans to build a
path, need a strong barrier for their privacy and security.
We believe that $500/ linear feet that the staff in charge of the project quote is deliberately
misleading. The cost for precast concrete inclusive of poles and labor is more in the range of $150-
200. Why was this option not offered to the residents or brought to the city council for considertation?
Additional monies for the protection of the residents need to be sought only after all options have been
explored and proper outreach has been made to the residents and surveying the needs of the
residents. If the staff is unable to do that, we can get all the information to the staff in two weeks. We
are not asking for charity. The security barrier that we need to protect our homes because of this city’s
project is going to be built on our own land and each one of us will probably lose a foot of our own land.
This is the price that residents will pay for this wasteful recreational stroll to the library as it is now
called.
Too often and easily the staff has pinned the delay in executing the project on the residents raising legitimate
concerns to cover their failure to anticipate and deal with the engineering challenges and the issues raised by
Valley Water for this project. This has to STOP. We want to make it very clear that we are not, repeat not
interested in rehashing the city council decision made on September 17, 2019 regardless of whether we
agree with it or not. However, we do want to ensure that the city fulfill's its responsibility under the
general plan to prioritize the privacy and security of the residents impacted by a city’s project.
Thank you for your time,
Benaifer Dastoor
1
Cyrah Caburian
From:Kirsten Squarcia
Sent:Monday, June 15, 2020 5:13 PM
To:Peggy Griffin; City Clerk
Cc:Deborah L. Feng
Subject:RE: 2020-06-16 CC Meeting Agenda Item 21 - Attachment F6 Deer Hollow WRONG
Hello Peggy,
Thank you for your email. The correct attachment was posted earlier today and was posted as a written communication
on the meeting details page. https://cupertino.legistar.com/View.ashx?M=E2&ID=732522&GUID=952B988E‐6A9A‐
4776‐8F56‐5CE2FD8DB11C
Regards, Kirsten
From: Peggy Griffin <griffin@compuserve.com>
Sent: Monday, June 15, 2020 5:08 PM
To: City Clerk <CityClerk@cupertino.org>
Cc: City Council <CityCouncil@cupertino.org>; Deborah L. Feng <DebF@cupertino.org>
Subject: 2020‐06‐16 CC Meeting Agenda Item 21 ‐ Attachment F6 Deer Hollow WRONG
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Dear City Clerk,
The 2020‐06‐16 City Council Meeting Agenda Item 21 – Attachment F6 Deer Hollow is wrong. What’s posted as Deer
Hollow’s application is really a second copy of the application for “Elevate the Future”.
Sincerely,
Peggy Griffin
1
Cyrah Caburian
From:benaifer dastoor <bddastoor@yahoo.com>
Sent:Tuesday, June 16, 2020 1:49 AM
To:Rod Sinks; Darcy Paul; Liang Chao; Jon Robert Willey; Steven Scharf
Subject:CIP Meeting Tuesday June 16 - Staff report - Options for residents
Attachments:Option D slide- Sep 17 meeting.docx; Screen shot of motion-September 17, 2020.docx
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Hello Rod, Liang, Jon and Darcy,
First off, I want to thank you all for giving cognizance to the needs of the residents adversely impacted by the
RCT project in the last CIP study session meeting. Rod, I appreciate you having the courage to propose
additional dollars for the residents.
As of today against this 3.06 million dollar project (and counting since staff has not fully disclosed all the costs associated
with the trail as yet if you look up the Option D slide), the 84 homes who are the most impacted and will live 24/7 365
days with this impact get a paltry $365,000 for their protection. The consultant for just the feasibility and
design part of the project has received $813,000 so far.
Though we are seeking additional dollars for our privacy and security from the council, we would urge
you to pause your approval for the additional 200,000 requested by the staff (for a half-baked solution)
in Tuesday’s June 16 meeting. The staff has not made any outreach to the residents after the last CIP study
session and the suggested new Vinyl (MLV) option in the staff report is not acceptable to the residents. It has
too many negatives and the residents will be stuck maintaining it post installation. As our elected
representatives it’s time that you hold the project staff accountable and direct them to work with the residents
for a feasible solution that addresses their concern before you allocate more money. This can be presented with
the 100 percent design.
Here is the preliminary data about the options surveyed by the residents since the staff is unable to do
that :
33 homes (approx. 2400 linear feet) adjoining the trail within 1.5 - 2 feet (25 on La Mar Dr+ 8 on the
opposite side across Blaney)- preference of overwhelming majority – 9 feet tall concrete fence. We are
not asking for $500 a linear foot option. That is just a wild estimate thrown by the staff on September
17. There are reasonable and comparable options like the precast concrete. Besides providing strong
privacy and security to the residents it is also a long term almost permanent solution with a life of 20
plus years. The cost range - $175-$200 per linear foot inclusive of poles and labor. The city staff
can always negotiate a better rate with its buying power. Maximum cost around $480,000.
Lozano residents - sought an 8 feet metal fence (works within the $40,000) already allocated to them
Residents whose homes are on the other side of the trail (near the library) need either grading work on
the path or a taller wooden fence for privacy. Cost 50/ linear feet.
The council has already allocated the following on September 17, 2019
2
Construction cost-Option D 1,885,000
Fences for residents on the trail
($175000 proposed in option D+
$150000 additional allocated in
motion for privacy & security)
**
325,000**) 2600 linear
feet
Lozano residents 40,000 ) 365,000 (total
for all
residents)
Cost under Option D 2,250,000
Add: Consultant fees 813,000
Total cost 3,063,000*
As such the council would need to allocate an additional amount of approximately $360,000 towards the
concrete barrier option for the residents. This would make the total allocation of around $725, 000 to
750,000 for 84 homes in a 3.06-million-dollar project. A very fair and reasonable ratio of allocation.
This would be the right thing to do not only in terms of general plan directives to prioritize the privacy and
security of the residents impacted by the city’s project, but also help you to heal the divide after the vitriol and
personal attacks that the residents have been subjected to over the project. The residents did object to the project
on several legitimate issues and maintained focus on issues despite all the mud- slinging which continues to this
day. (some day if you can read just the monthly minutes of the valley water and the city, you will know the true
reason for the project delay)
Please direct the staff to work with the residents to resolve the privacy and security issues of the residents
and bring a solution for your approval. The sooner this is amicably resolved the better it is for all.
Thank you,
Benaifer
Screen shot of motion made in September 17, 2019 meeting
1
Cyrah Caburian
From:Connie Cunningham <cunninghamconniel@gmail.com>
Sent:Tuesday, June 16, 2020 7:48 AM
To:City Council
Cc:City Clerk; Kendall Marisa
Subject:June 16, Agenda Item 21, Public Hearing, CIP and Recommended Budget - COVID: 15% temporary
housing goal?
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
June 16, 2020: Agenda Item 21, Public Hearing, CIP and Recommended Budget ‐COVID: 15% temporary housing goal?
Dear Mayor, Vice‐Mayor, and Councilmembers:
May 16, 2020. One month ago. So, there it was in the Mercury News, just as bold as you please. There was a Question
and Answer article about what’s required to get to Stage 2 of the COVID‐19 reopening in California.
1 or fewer cases per…
no deaths…
daily testing…
testing sites…
contact tracers…
Temporary housing available for 15% of population experiencing homelessness.
hospital capacity for…
a “robust” plan to protect hospital workers…
supply of PPE….
Really, only 15% of population experiencing homelessness need to have temporary housing during COVID‐19, or ever?
It is difficult to feel someone else’s pain, especially, if you cannot imagine ever being in their situation. So, let’s make an
analogy:
Say the electrical company shut off power to thousands of consumers in the community due to concern about high
winds in a fire‐prone area. (Never going to happen, but bear with me here.)
Say that the company said they couldn’t turn the power back on immediately for complicated reasons.
Say that the company said they would dedicate efforts to return power to 15% of consumers by the end of three months
(maybe six.)
Say that the company said they would dedicate more efforts (based upon funding from the state or federal government)
to increase that goal to 20% in the next fiscal year.
By the time I finished saying this, you had already felt the impact in your imagination.
You could imagine the impact of not having electricity for 3 (to 6) months.
You could imagine your reaction to being told that only 15% of consumers would have power returned in that time.
Now, imagine being told that you were not one of the 15%. What are you going to do without electricity indefinitely?
Mad, oh, my, mad as heck. Scared, maybe? Then you find out that neither the State Legislature nor the U.S. Congress is
going to fund this electricity because there are other ‐ more important ‐ priorities.
2
Temporary housing for 15% of the population is not enough. Not enough now, and not enough when it appears that it
will never be a priority to provide temporary housing for more than 15%.
Experiencing homelessness falls disproportionately on the Black Community. Did anyone say to you recently ‐ demand‐
that Black Lives Matter? Did they demand Justice?
By Resolution dated June 5, 2020: "The City of Cupertino demands that Black Lives Matter; and…. The City of Cupertino
will promote safety, a sense of security, and equal protection of constitutional and human rights, leading by example
through equitable treatment of all by City officials and departments;…."
Temporary Housing for 100% of our homeless population is needed now.
Sincerely,
Connie Cunningham
Housing Commission, Vice‐Chair (self‐only)
I quote Jennifer Loving, of Destination Home:
“In Silicon Valley,
We have all the problem and
All of the solution
In the same 20 mile radius.
We have people
Who can solve homelessness,
And companies that can help solve homelessness
Along with thousands of people
Who slept outdoors last night.”
.
1
Cyrah Caburian
From:Fari Aberg <abergfari@gmail.com>
Sent:Tuesday, June 16, 2020 9:46 AM
To:Liang Chao; Jon Robert Willey; Darcy Paul; Steven Scharf; Rod Sinks
Cc:Deborah L. Feng
Subject:Agenda item #21, 6-16-2020 Council Meeting, need better fencing
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Honorable Mayor Scharf, Honorable Vice Mayor Paul and Councilmembers,
PLEASE PROTECT OUR SAFETY, SECURITY and PRIVACY!
Thank you for your willingness to consider approving additional funding for residents affected by the
development of the Regnart Creek Trail to address their security, safety, and privacy based on the June 2, 2020
CIP Study Session.
As you very well know, the world has changed dramatically since the time you approved the RCT project.
Millions of people have lost their jobs and their homes and the homeless population in Cupertino is growing
rapidly. They are visible at the 280 onramp on Wolfe Road, Creekside Park, and live on Bollinger adjacent to
the church. The homeless situation has resulted in growing safety concerns for me, my family and neighbors
abutting the trail.
As a Cupertino resident who will be indefinitely, negatively impacted by the trail, I urge you to please step up
and protect me and my family and all the residents abutting the RCT, who are in the same boat as I am, by
addressing our safety and security concerns by providing us with taller, better quality fencing.
Based on Cupertino General Plan, the safety of Cupertino Residents must come first.
To refresh your memory, here are some quotes from Cupertino General Plan. As you can see, it puts the safety
and security of Cupertino residents as a top priority:
“POLICY HS-4.2: CRIME PREVENTION THROUGH BUILDING AND SITE DESIGN
Consider appropriate design techniques to reduce crime and vandalism when designing public spaces and
reviewing development proposals.
HS-8.2.3: Sound Wall Requirements.
Exercise discretion in requiring sound walls to be sure that all other measures of noise control have been
explored and that the sound wall blends with the neighborhood. Sound walls should be designed and
landscaped to fit into the environment.
POLICY HS-8.5: NEIGHBORHOODS
Review residents’ needs for convenience and safety and prioritize them over the convenient movement of
commute or through traffic where practical.
HS-8.6.1: Local Improvement.
2
Modify street design to minimize noise impact to neighbors.
Protect residential areas as much as possible from intrusive non-traffic noise
• Design buildings to minimize noise
The City seeks to ensure that the community continues to enjoy a high quality of life through reduce
noise pollution, effective project design and noise management operations.
RPC-5.1.2: Trail Projects.
Implement trail projects described in this Element; evaluate any safety, security and privacy impacts and
mitigations associated with trail development; and work with affected neighbors in locating trails to
ensure that their concerns are appropriately addressed.
“LU-13.7.5: Neighborhood Buffers.
Consider buffers such as setbacks, landscaping and/or building transitions to buffer abutting single-family
residential areas from visual and noise impacts.
POLICY LU-27.8: PROTECTION
Protect residential neighborhoods from noise, traffic, light, glare, odors and visually intrusive effects from
more intense development with landscape buffers, site and building design, setbacks and other appropriate
measures.”
I also refer you to these articles of Human Rights:
“Article 3: Everyone has the right to life, liberty and the security of person.
Article 12: No one shall be subjected to arbitrary interference with his privacy, family, home or
correspondence, nor to attacks upon his honour and reputation. Everyone has the right to the protection of the
law against such interference or attacks.”
I am so disappointed that the money that you have paid the consultant of the trail is much more than what you
have allocated for 84 homes all together! What a shame!
We are fighting for our safety, security, and privacy, which does not seem to affect any of you as it does not
directly affect and impact you or anyone in your circle of friends.
The stress of this situation has brought unwanted anxiety as we continue to negotiate the details of ensuring a
safe environment exists for ourselves and our families when this trail opens.
PLEASE PROTECT OUR SAFETY, SECURITY AND PRIVACY!
I KNOW DEEP DOWN IN YOUR HEART YOU KNOW AND AGREE THAT YOU HAVE PUT US ALL
IN A VERY BAD SITUATION.
Respectfully,
Fari
1
Cyrah Caburian
From:Connie Cunningham <cunninghamconniel@gmail.com>
Sent:Tuesday, June 16, 2020 12:28 PM
To:City Council
Cc:City Clerk
Subject:June 16, 2020: Agenda Item 21, Capital Projects Funds, Projects, COVID-19; New project idea
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
June 16, 2020: Agenda Item 21, Capital Projects Funds, Projects, COVID‐19; New project idea
Dear Mayor, Vice‐Mayor, Councilmembers and City Manager,
By Resolution dated June 5, 2020: "The City of Cupertino demands that Black Lives Matter; and…. The City of Cupertino
will promote safety, a sense of security, and equal protection of constitutional and human rights, leading by example
through equitable treatment of all by City officials and departments;….”
Experiencing homelessness falls disproportionately on the Black Community. That is not equitable treatment.
It has been reported that there are twelve people living on Wolfe Road at I280. Also, the 2019 Point‐in‐Time (PIT) count
reported that Cupertino has more than 150 unhoused residents. There are likely many more unhoused residents this
year, due to the devastating economic downturn brought on by COVID‐19.
Many residents, through discussions with me, via emails to the Council, and by personal appeal through communications
at City Council meetings, have expressed the desire that the City help people suffering from homelessness.
I urgently call on you to consider a new project investment to address housing solutions for unhoused residents, to be
taken from the Capital Reserve.
1. Investing in such a project now will reduce the funding required for the needs of unhoused residents in the
future.
2. Cupertino will serve its own long‐term financial and business interests by helping its own residents get back on
their feet.
3. Relying upon the County to provide for all our residents is unrealistic. The County recently told the Mercury News
that it does not have funds for more than 1/3 of the County’s unhoused residents’ needs. (There are over 10,000
people.)
4. Cupertino has a unique resource in West Valley Community Services (WVCS) that provides many services to assist
hundreds of vulnerable people. WVCS is part of a county‐wide network.
Approximately $1.7 million in Capital Reserve fund balance are available. The Staff Report, Capital Projects Funds, Page
9: "Currently, the City’s capital reserve has approximately $3.6 million available for funding new projects… If the FY
2020‐21 proposed CIP projects are approved, approximately $1.7 million in Capital Reserve fund balance will remain. "
It is to the City’s credit that on Page 14 of the Staff Report can say: "While the overall reductions in these two categories
($6.9 million) is sure to have a profound impact, the General Fund is well‐positioned to absorb the temporary decline
and withstand the economic recovery period into the future."
Based upon this economic forecast, it is wise to help our residents get back on their feet. As the economy rebounds, the
City and its residents will benefit. Three existing developments will help our economy rebound.
2
1. With two new hotels already approved for construction in Cupertino, there will be construction jobs available, and
after that, there will be 80 to 100 hospitality jobs that will become available.
2. Westport Cupertino has been reviewed and approved by the Planning Commission on May 12, 2020. This project
adds 294 homes, of which 48 are Below‐Market‐Rate apartments. The Council will soon have the opportunity to
approve this major project that will add, not only homes, but, also, construction jobs, and long‐term employment after it
is completed.
How forward‐thinking it would be for our City to provide new housing solutions for unhoused residents. Many will be
able to grow into the new employment opportunities that will become available. The goal will be to find permanent
housing and a secure future.
I urgently call on you to consider this new project investment in our city’s future.
Sincerely,
Connie L Cunningham
Housing Commission, Vice‐Chair, self only
Resident for 33 years
I quote Jennifer Loving, of Destination Home:
“In Silicon Valley,
We have all the problem and
All of the solution
In the same 20 mile radius.
We have people
Who can solve homelessness,
And companies that can help solve homelessness
Along with thousands of people
Who slept outdoors last night.”
1
Cyrah Caburian
From:viji.ilango@yahoo.com
Sent:Tuesday, June 16, 2020 2:19 PM
To:City Council
Cc:City Clerk
Subject:Written Communications Agenda Item 21 - INACCURACY IN REGNART FENCING FUNDS ALLOCATED
Attachments:Attachment 2.pdf; attachment 1.pdf
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Dear Mayor and City Council Members,
I would like to state a glaring inaccuracy in the Staff Report on Fencing Funding on Regnart
Creek Trail. As per the Staff Report for Item 21 in agenda June 16th 2020 , "Current funded
amounts for fencing are $150,000 for properties abutting the trail on Lozano / DePalma
Lanes and $60,000 for other properties adjacent to the creek." This is erroneous.
As per the Sept 17th, 2019 meeting presentation made by the Staff (Attachment 1),
discussions by the Council Members, minutes of the meeting ( attachment 2), $365,000
has been allocated for residents privacy and protection. Why does the Staff report say only
$210,000 is available? What happened to the remaining $155,000 that was allocated for
privacy and security protections? This raises alarm bells for residents. According to Staff
Report, $150,000 is allocated to Lozano/Depalma Lane , does it mean only $60,000
is allocated to 75+ homes. This means less than $1000 was allocated to each home for
fencing. This is not accurate. Under what assumptions are the staff working?
Is the City staff planning to take away the money allocated to residents to cover other
expenses of the trail ? As you are aware, the City is still in the process of earning the
public's trust on financial transparency because of past actions by a former City employee.
The City Council has the responsibility to look at the evidence presented to them by the
public and ask relevant questions of the staff.
Here is what I recommend.
1. The residents do not trust the Staff responsible for the project is working in the best
interest of the public. The previous Manager Amy had directed Roger to take over because
the residents wanted someone they can trust. Now we see things are going backward. So,
we request a change in the staff responsible for overseeing the project to someone who can
earn the public trust.
2. We ask the council to appoint an Citizens oversight committee to make sure all
processes regarding this trail are followed by the City and the residents concerns are
properly mitigated.
2
To conclude, I would like to know why there is a huge error in the staff report with regards
to funding. Irrespective of whether this is negligence or oversight, the City cannot go wrong
in accounting numbers/errors when dealing with public funds.
How does the council intend to address this funding inaccuracies and ensure this does not
happen in other public works projects ?
Thanks,
Viji
1
Cyrah Caburian
From:Jian He <jianhe7@gmail.com>
Sent:Tuesday, June 16, 2020 4:36 PM
To:City Council; City Clerk
Subject:Comments about the Regnart Creek Trail
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Dear City Staff and Council members,
My name is Jian He. My family have lived in Cupertino for 15 years and I served on the Advisory
Board of Walk-Bike Cupertino for 6 years. Tonight I speak on behalf of Walk-Bike Cupertino's 2277
members, to thank you for working so hard during this tough time of COVID-19, and for coming up
with solutions to overcome challenges of budget planning for our city.
I heard that during the city council meeting in May, our city staff planned to hold another voting in Fall
2020 to approve the design of Regnart Creek Trail, and to authorize putting the project out to bid. It’ll
be the third time for this project to go through such a time-consuming process of debating and voting.
From 2018 to now, the Regnart Creek Trail has been put through two such processes. I personally
invested time and energy attending both meetings from early evening to past midnight. I also spoke
twice to support this project, with thousands of supporting petitions mapped in August 2018, and in
September 2019. Here, I am showing you these maps again.
1) August 2018
https://photos.app.goo.gl/gtKx1RgGoTJrbAiR8
2) September 2019
https://photos.app.goo.gl/JUQy1MWtgJneVhsHA
You can see that supporting petitions grew rapidly within a year and our walk-bike community also
has grown since then.
You have voted Yes to build the Regnart Creek Trail, that will make a positive impact on the east side
of Cupertino, which is severely lacking in park and recreation spaces, compared to the west side. Due
to COVID-19, many people choose to bike and walk more often to reduce stress of Shelter-in-Place.
This trail will create a convenient and safe crossing point and avoid high speed streets with very few
crossings. The 2016 residency data shows that over 225 Cupertino High school students, 200 Eaton
Elementary school students, and 125 Lawson Middle school students and their families will benefit
from this trail, because it will make their walking and biking safer. As we know schools are now facing
uncertainty if they will open in Fall, but I believe the situation will improve and the Shelter-in-Place
order will end just like many past pandemics in history. Hope in the future not too far, over 8000
residents will get around easily on bikes through this trail to visit parks and shops.
2
We understand our city may have budget concerns, but there are a lot of grants available to help pay
for the trail. Stevens Creek/Blackberry Farm Trail are such examples. Please keep your commitment
as you have voted in the past, to build the Regnart Creek Trail. Many generations of youth and their
families will thank you for this important decision for our city.
Thank you!
‐‐
Blessings,
Jian
"...all things work together for good..." ‐‐‐ Romans 8:28