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DRC 09-06-2018 Design Review Committee September 6,2018 Cupertino, CA 95014 (408) 777-3308 APPROVED MINUTES OF THE REGULAR MEETING OF THE DESIGN REVIEW COMMITTEE HELD ON September 6, 2018 ROLL CALL Committee Members present: Alan Takahashi, Chairperson David Fung,Commissioner Committee Members absent: none Staff present: Erika Poveda,Assistant Planner Benjamin Fu,Assistant Director of Community Development Staff absent: none APPROVAL OF MINUTES: August 3, 2017 Minutes of the August 3,2017 Design Review Committee meeting were approved as written ORAL COMMUNICATION: None POSTPONEMENTS/REMOVAL FROM CALENDAR: None WRITTEN COMMUNICATIONS: None CONSENT CALENDAR: None PUBLIC MEETING: 1. Application No.(s): EXC-2018-02 Applicant: Janice Yeh(Xtina Properties, LLC) Location: 10280 Imperial Ave APN: 357-19-054 Fence Exception to allow a driveway gate on a property located in a Planned Development(Light Industrial) Zone { Design Review Committee decision final unless appealed. Staff Member Poveda explained that the subject property is located right at the transition between a residential neighborhood and a light industrial area. The City's Municipal Code allows for a driveway fence exception where it can be demonstrated that there is a need for security or safety. The Sheriff's department has not reported an increase in theft instances in the past 5 years in the industrial area. However, the applicant has a location in Mountain View that has been burglarized. The most recent theft resulted in losses to the business in excess of $70,000. They had a gate and fence installed and have not 2 Design Review Committee September 6,2018 been burgled since. They are reluctant to move into this new Cupertino location without a security gate. The applicant is proposing to install a 6' redwood fence that would connect to the adjacent neighboring fences and a proposed landscape buffer in the front setback area. The fence would be setback 10' feet from the front property line. The Public Works department wants the existing 6' tall concrete wall reduced to 3' within the 10' front setback area to improve the visibility for the cars entering and leaving the driveway to the adjacent business. There are no street improvements required at this time,but in the future, the Public Works Department will require a 5' sidewalk and street dedication for improvements. The 10' fence setback allows for this eventuality. Staff is recommending approval of the project as it meets all the requirements for a fence exception and will provide a visual transition between the residential and light industrial sections on the street that currently does not exist. Chair Takahashi confirmed that the fence maintenance would be the responsibility of the property owner. Commissioner Fung asked about the fence height. It was explained that the fence was designed to match the existing neighboring fences in height and style. The applicant's architect, Janice Yeh, addressed the Committee. The applicant runs a film production company. They load up the trucks in the evening in order to be able to get to the photo shoot site early the next day. They have concerns about leaving the truck in an unsecure parking lot as the filming equipment is very expensive. Additionally since they purchased the building, they have an interest in updating the"curb appeal" with landscaping for their customers. Chair Takahashi opened the Public Comment period. There were no speakers Chair Takahashi closed the Public Comment period. Commissioner Fung supported the project with no additional discussion. Chair Takahashi also liked the project and felt that the fence and landscaping upgrades would be a good addition to the neighborhood. MOTION:Commissioner Fung moved to approve EXC-2018-02 per the draft resolution APPROVE: Chair Takahashi ABSENT: none ABSTAIN:none VOTE: 2-0-0 OLD BUSINESS: None NEW BUSINESS: None Respectfully submitted: �bL 4ZA-- Beth Ebben Deputy Board Clerk Community Development Department Cupertino, CA 95014 (408) 777-3308 APPROVED MINUTES OF MEETING OF THE ENVIRONMENTAL REVIEW COMMITTEE HELD ON December 5, 2019 Committee Members: Kitty Moore, Chair Chad Mosley,Vice Chair Ben Fu Darcy Paul Dianne Thompson Committee Members absent: Deborah Feng Staff present: Gail Seeds,Park Improvement Manager Consultant Presenters: Barbara Beard, Senior Project Manager,MIG, Inc. APPROVAL OF MINUTES: 1. August 1, 2019 The minutes of the August 1, 2019 were approved as written ORAL COMMUNICATIONS: None (Reserved for persons wishing to address the Committee on issues that are not already included in the regular Order of Business) WRITTEN COMMUNICATIONS: A response letter from the State Clearinghouse and four comments from the public were presented for item#2 PUBLIC HEARING: 2. Subject:Review of the Cupertino Parks and Recreation System Master Plan. The Master Plan is a planning document intended to ensure that the City's park and recreation system meets the I needs of the Cupertino community, and to guide the City in allocating resources for future development, renovation, and management of City park and recreation facilities, through the year 2040. A Mitigated Negative Declaration is proposed. Project Name: City of Cupertino Parks and Recreation System Master Plan;Applicant(s): City of Cupertino;Location: citywide Recommended Action: Conduct the public hearing to find: 1)that the proposed Initial Study is appropriate for the Master Plan, and 2) recommend to the City Council the approval of the Mitigated Negative Declaration ❑ Standard Best Management Practices in Park Development include: i ❑ Standard Design and Construction Measures that would apply to park design and construction include: S l o Best Management Practices for construction — reduction of noise, dust, equipment emissions and measures to protect air quality o Appropriate soil sampling for hazardous materials o Water quality protection o Park operations hours o Traffic control measures during construction The Initial Study identifies potential impacts that could be mitigated to less than significant for park design and construction as part of the Master Plan document, summarized below: ❑ Aesthetics o Any new exterior lighting in proximity to adjacent property will be shielded appropriately and a lighting plan will be prepared for projects that include new night lighting in proximity to adjacent private property ❑ Biologic/Cultural o A professional Biologist will be hired prior the start of any new project that could affect protected biological resources to determine if potential impacts exist for special- status wildlife, sensitive natural communities, wetlands, wildlife corridors and/or native wildlife nursery sites, and will prescribe the necessary actions which will be incorporated into the park construction program ❑ Archeological/Cultural o There will be a Stop Work provision in the construction documents should any potential remains or artifacts be discovered on site.The site will need to be cleared by an archeologist or cultural resources consultant before work can continue, and a treatment plan shall be developed and implemented as appropriate.Additional steps would occur if human remains are discovered. Additional Discussion: o The Master Plan is a planning document and does not include project-specific CEQA evaluation o The Master Plan identifies enhancement opportunities. It does not provide project- level design plans for any specific improvement or project,and adoption of the Master Plan would not authorize any specific project or construction of park improvements contemplated in it. o Once project-level information is developed for park improvements, each project will be evaluated to determine the appropriate level of environmental review under CEQA guidelines o The Committee requested text changes to the Master Plan CEQA document, noted below o No comments were received from any Affected Agencies,State Agencies or the public regarding the Initial Study ACTION:Find that the proposed Initial Study is appropriate for the Master Plan with changes to page 38, paragraph 4, first sentence, after the word 'scale', to add the language ", subject to the applicable requirements," and with the elimination of the second sentence and the sample project bullet list which follows it; and recommend that the City Council approve a Mitigated Negative Declaration. MOTION:Darcy Paul SECOND:Ben Fu NOES: none VOTE: 5-0-0 OLD BUSINESS: None NEW BUSINESS: None STAFF AND COMMITTEE REPORTS The Chair would like to know what Lehigh Quarry's intake screening process is.The Chair and Vice Mayor will check with the City Attorney's office regarding proper protocol for obtaining that information. The Chair would like a checklist outlining how projects are noticed to the ERC and the public. (Separate from the guidelines shown in the CEQA handbook) ADJOURNMENT Respectfully submitted, Beth Ebben Deputy Board Clerk i I 1