TICC Agenda Packet - 09/02/20CITY OF CUPERTINO
TICC
AGENDA
This will be a teleconference meeting without a physical location
Wednesday, September 2, 2020
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP
THE SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be
a teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in
the following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, September 2, to the
Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff
Liaison before the meeting and posted to the City's website after the meeting .
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email BillM@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
Online
Please click the link below to join the webinar :
Page 1
TICC Agenda September 2, 2020
https://cityofcupertino.zoom.us/webinar/register/WN_2YABQTPiTSKMS-rcH8IhUQ
Phone
Dial: (888) 788 0099 and enter Webinar ID: 947 1205 6043 (Type *9 to raise hand to
speak). Unregistered participant will be called on by the last four digits of their phone
number.
Or an H.323/SIP room system: H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 947 1205 6043
SIP: 94712056043@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to the meeting in
your internet browser. If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, including Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting. Your email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation .
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
Page 2
TICC Agenda September 2, 2020
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the August 5, 2020 regular meeting.
Recommended Action: Approve Minutes from the August 5, 2020 regular meeting.
A - Draft Minutes 8-5-20
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
2.Subject: Receive AT&T Letter dated March 12, 2020.
Recommended Action: Receive and File AT&T Letter dated March 12, 2020.
A - Letter from AT&T dated March 12, 2020
3.Subject: Receive AT&T Letter April 16, 2020.
Recommended Action: Receive and File AT&T Letter April 16, 2020.
B - Letter from AT&T dated April 16, 2020
4.Subject: Receive Letter from AT&T dated May 14, 2020
Recommended Action: Receive and File Letter from AT&T dated May 14, 2020
C - Letter from AT&T dated May 14, 2020
5.Subject: Receive Letter from AT&T dated June 11, 2020
Recommended Action: Receive and File Letter from AT&T dated June 11, 2020
D - Letter from AT&T dated June 11, 2020
6.Subject: Receive Letter from AT&T dated July 16, 2020
Recommended Action: Receive and File Letter from AT&T dated July 16, 2020
E - Letter from AT&T dated July 16, 2020
NEW BUSINESS
Page 3
TICC Agenda September 2, 2020
7.Subject: Receive presentation on Smart Cities from NTT Limited
Recommended Action: Receive and File Presentation.
OLD BUSINESS
8.Subject: Review FY21 TICC Work Plan.
Recommended Action: Review FY21 TICC Work Plan.
A - FY21 TICC Work Plan
9.Subject: Receive Subcommittee Verbal Reports
1. Traffic and Video
2. Climate and Conservation
3. Wireless and Fiber Optics Master Plan.
4. Education
Recommended Action: Receive the Subcommittee Reports and consider making a
recommendation to the City Council.
STAFF AND COMMISSION REPORTS
10.Subject: Commissioner Report from the Mayor's Meeting.
Recommended Action: Receive Commissioner Report.
11.Subject: Review Action Items List.
Recommended Action: Review and File Action Items list.
A - Action Items List
12.Subject: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
A - Activities Calendar
13.Subject: Commissioner Updates
Recommended Action: Receive Commissioner Updates
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Page 4
TICC Agenda September 2, 2020
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
Page 5
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
August 5, 2020 7:00 p.m.
Teleconference Meeting without a Location
Draft MINUTES
CALL MEETING TO ORDER
Chair Mohanty called the meeting to order at 7:05 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Naidu Bollineni, Mukesh Garg, Rajaram
Soundararajan, Eliza Du, Ph. D.
Commissioners Absent: None
Staff Present Bill Mitchell, Staff Liaison
Speakers: Nori, Cupertino Resident
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the July 1, 2020 Regular meeting.
Commissioner Soundararajan made a motion to approve the Minutes. Commissioner
Bollineni second the Motion. Motion passed unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In
most cases, state law will prohibit the commission from making any decisions with
respect to a matter not listed on the agenda.
A.Nori, Cupertino resident, spoke regarding the Email Phishing Campaign
WRITTEN COMMUNICATIONS
A.None
NEW BUSINESS
2.Subject: CREST Award Nominee
Staff Liaison Mitchell provided background on the Crest Awards.
EXHIBIT A - MINUTES
TICC TELECONFERENCE MEETING MINUTES August 5, 2020
The Commission discussed the CREST Awards.
Commissioner Soundararajan made a motion to nominate the PALS Innovators – Park
Activities Locker System as Innovator of the Year Award. Commissioner Du second the
motion. Motion passed unanimously.
3. Subject: Guidance on Commission Work Program FY20‐21
Staff liaison Mitchell reviewed the Guidance on Commission Work Programs FY20‐21.
The Commission accepted the Guidance document.
4. Subject: Receive E‐mail Phishing Campaign Presentation from Chief Technology
Officer Mitchell
Staff liaison Mitchell presented the PowerPoint.
The following bullet points were addressed in the Presentation:
Cyber Threat Landscape
Ransomware
City’s Cybersecurity defense
Questions
The Commission thanked Mr. Mitchell for the informative Presentation.
OLD BUSINESS
5. Subject: Review FY21 TICC Work Plan.
Staff Liaison Mitchell reviewed the FY21 TICC Work Plan.
He provided an update on Item No. 6, Wireless Master Plan, stating it is in the Final
Draft review phase. Mr. Mitchell discussed his Plan:
Publish a Request for Information (RFI) stating the City is looking to do a Pilot
for Internet of Things (IoT) Technologies.
o Identify Method of Implementation
Chair Mohanty mentioned he and Commissioner Bollineni met with Commissioners
Ganga and Gerhard from the Bicycle and Pedestrian Commission to work on Traffic
and Video Analytics.
TICC TELECONFERENCE MEETING MINUTES August 5, 2020
6. Subcommittee Reports
Staff Liaison Mitchell and the Commissioners provided an update:
Climate and Conservation
Traffic and Video
Wireless and Fiber Optics Master Plan
Education
STAFF AND COMMISSION REPORTS
7. Subject: Commissioner Report from the Mayor’s Meeting
Commissioner Gard stated the Mayor’s Meeting was cancelled.
8. Subject: Review Action Items List
The Commission reviewed the Action items List. Commissioner Bollineni made a
motion to push the OpenGov presentation to October in order to bring the Wireless and
Fiber Optics Master Plan presentation in September. Commissioner Garg second the
motion. Motion passed unanimously.
9. Subject: Review Activities Calendar.
The Commission reviewed the Activities Calendar.
10. Commissioner Updates
General comments provided.
Vice Chair Soundararajan relayed the success of the Virtual Hack‐a‐ton.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8:07 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Monreal, Recording Secretary Prabir Mohanty, Chair
EXHIBIT A - LETTER FROM AT&T
EXHIBIT B - LETTER FROM AT&T
EXHIBIT C - LETTER FROM AT&T
EXHIBIT D - LETTER FROM AT&T
EXHIBIT E - LETTER FROM AT&T
Project/TaskProject Objective Responsibility Estimated Completion DatePilot - Adaptive Traffic SignalingUtilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras and sensors.Commissioners Mohanty & Bollineni Summer 2021Pilot - Multimodal Traffic CountUtilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail.Commissioners Mohanty & Bollineni Summer 2021Cliimate Monitoring - PilotUtilize IOT sensors to measure particulate and pollution levelsCommissioners Garg & Soundararajan Spring 2021Pilot - Water Scheduling Based on Moisture ContentUtilize IOT sensor to measure ground moisture content. Use this information to better manage water irrigation within medians. Additionally, these IOT sensors may better pinpoint water leaks.Commissioners Garg & Soundararajan Winter 2020Pilot - Noise MeasurementUtilize inexpensive IOT sensors to measure/categorize noiseCommissioners Garg & Soundararajan Winter 2020Education - Provide education on 5GExplore the pros and cons of cellular communicaiton - specifcally small and macro antennasCommissioners Bollineni & Soundararajan Spring 2021Fiber Optic and Wireless Master PlanUpdate 2006 Master Plan Holdover from FY 2019 - 2020 work programCommissioners Bollineni & Du Fall 2020Technology, Information and Communication Commission FY 2020-21 Work Program
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Action Items
Date Owner Description Status
3/6/19 Bill Request presentation on City’s use of OpenGov Slated for
October
5/1/19 Prabir Agendize T-Mobile In progress
8/7/19 Raj &
Naidu
Develop a framework for a Public Wireless Workshop New
Completed Action Items
Date Owner Description Status
5/1/19 Bill Research Radiation Levels and publish on the City
website
Completed
12/19/19 Bill Draft New 2020 Workplan Completed
3/4/20 Bill Request a Traffic Signal Presentation from Traffic
Manager David Stillman.
Completed
5/6/20 Bill Meet with each Subcommittee Completed
5/1/19 Prabir Agendize NTT Global Communications Completed
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2020 Activities Calendar
SEPTEMBER
TICC 9/2
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Mukesh)
OCTOBER
TICC 10/7
Mayor’s Mtg. at 5:30 p.m.,
TBD (Naidu)
NOVEMBER
TICC 11/4
Mayor’s Mtg. at 5:30 p.m.,
TBD (Eliza)
DECEMBER
TICC 12/2
Mayor’s Mtg. at 5:30 p.m.,
TBD (Prabir)
Rotating List:
Mukesh
Naidu
Eliza
Prabir
Raj
PASSED
JANUARY
TICC 1/1
Mayor’s Mtg. CANCELLED
FEBRUARY
TICC 2/5
Mayor’s Mtg. at 5:30 p.m.,
Conf. Room A
MARCH
TICC 3/4
Mayor’s Mtg. at 5:30 p.m.,
Conf. Room A (Naidu)
APRIL
TICC 4/1
Mayor’s Mtg. at 5:30 p.m.,
Conf. Room A (Raj)
Cancelled.
MAY
TICC ‐ 5/6
Mayor’s Mtg. at 5:30 p.m.,
Via Zoom (Eliza)
JUNE
TICC 6/10
Mayor’s Mtg. at 5:30 p.m.,
Via Zoom (Raj)
JULY
TICC 7/10
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Prabir)
AUGUST
TICC 8/5
Mayor’s Mtg at 5:30 p.m.,
Zoom (Mukesh)