TICC Agenda Packet - 08/05/20CITY OF CUPERTINO
TICC
AGENDA
This will be a Teleconference Meeting without a physical location
Wednesday, August 5, 2020
7:00 PM
Teleconference Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, August 5, to the Commission at
TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before
the meeting and posted to the City’s website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair’s
discretion to shorten time for public comments). Members of the public that wish to share a
document must email BillM@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
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TICC Agenda August 5, 2020
Online
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After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1)You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2)You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3)When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4)When called, please limit your remarks to the time allotted and the specific agenda
topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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TICC Agenda August 5, 2020
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the July 1, 2020 regular meeting.
Recommended Action: Approve Minutes from the July 1, 2020 regular meeting.
A - Draft Minutes - July 1, 2020
B - Traffic Presentation July 1, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: CREST Award Nominee
Recommended Action: Receive the CREST Award Nominees and make a
recommendation.
A - Innovator of the Year PACKET
3.Subject: Guidance on Commission Work Programs
Recommended Action: Discuss Guidance on Commission Work programs for FY 20-21.
A - Guidance on Commission Work Programs FY20-21
4.Subject: Receive E-mail Phishing Campaign Presentation from Chief Technology
Officer Mitchell
Recommended Action: Receive and File Presentation
A - Cybersecurity Presentation
OLD BUSINESS
5.Subject: Review FY21 TICC Work Plan.
Recommended Action: Review FY21 TICC Work Plan.
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TICC Agenda August 5, 2020
A - FY21 TICC Work Plan
6.Subject: Receive Subcommittee Verbal Reports
1. Traffic and Video
2. Climate and Conservation
3. Wireless and Fiber Optics Master Plan.
4. Education
Recommended Action: Receive the Subcommittee Reports and consider making a
recommendation to the City Council.
STAFF AND COMMISSION REPORTS
7.Subject: Commissioner Report from the Mayor's Meeting.
Recommended Action: Receive Commissioner Report.
8.Subject: Review Action Items List.
Recommended Action: Review and File Action Items List.
A - Action Items List
9.Subject: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
A - Activities Calendar
10.Subject: Commissioner Updates.
Recommended Action: Receive Commissioner Updates.
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
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TICC Agenda August 5, 2020
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
July 1, 2020 7:00 p.m.
Teleconference Meeting without a Location
Draft MINUTES
CALL MEETING TO ORDER
Chair Mohanty called the meeting to order at 7:09 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Naidu Bollineni, Mukesh Garg, Rajaram
Soundararajan, Eliza Du, Ph. D.
Commissioners Absent: None
Staff Present Bill Mitchell, Staff Liaison
Brian Babcock, Communications Officer
David Stillman, Traffic Manager
Marlon Aumentado, Associate Engineer
Speakers: Nori, Resident
Ilango Ganga, Bicycle and Pedestrian Commissioner
APPROVAL OF MINUTES
1. Subject: Approve Minutes from the June 12, special meeting.
Commissioner Soundararajan made a motion to approve the Minutes. Commissioner
Bollineni second the Motion. Motion passed unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In
most cases, state law will prohibit the commission from making any decisions with
respect to a matter not listed on the agenda.
A. Cupertino Resident Nori spoke regarding Agenda Item no. 6.4 Education. Nori
recommended the Virtual Workshops being planned address health concerns,
measurement method, calculations, and comparison of Emission with other Countries.
Additionally, she suggested speakers be unbiased.
TICC TELECONFERENCE MEETING MINUTES July 1, 2020
WRITTEN COMMUNICATIONS
A. None
NEW BUSINESS
2. Subject: CREST Award Nominee
Communication Officer Babcock proved background on the Crest Awards.
Commissioner Bollineni made a motion to bring back the Business item to the August
meeting. Commissioner Soundararajan second the motion. Motion passed
unanimously.
3. Subject: Receive Traffic Signal Infrastructure Presentation from the Traffic
Division
Traffic Manager Stillman introduced Associate Engineer Aumentado.
Mr. Aumentado presented the Traffic Signal Infrastructure PowerPoint, attached for the
record.
He discussed the following:
Existing Infrastructure
o City operates and Maintains 60 Traffic Signals
o Of those 60, 8 Traffic Signals are owned by CalTrans
Traffic Signal Vehicle Detection Loops
o Detect Vehicles passing or arriving at a certain point in the roadway
o Vehicle Detection Loops: 39 Locations
o Video Detection Cameras: 14 Locations
o Both Loop and Video Detection: 7 Locations
Traffic Operations Center (TOC)
o 52 Traffic signals communicate back / forth via Fiber Optic Network
o Program detects and reports signal status, malfunctions, and failures in
real time
o Able to test and adjust traffic signal timing parameters
Video Detection Cameras
o Video cameras detect traffic, and the images are digitized, processed and converted
into traffic data
Econolite, Iteris, and Traficon
Adaptive Traffic Control System
TICC TELECONFERENCE MEETING MINUTES July 1, 2020
o Traffic Management strategy in which Traffic Signal timing changes, or
adapts, based on actual Traffic demand
Bicycle and Pedestrian Commissioner Ganga inquired about:
Video Detection for Bicycle and Pedestrians,
Capability of sending data collected real time to TOC,
Possibility of procuring Detection software in the future,
Would software be compatible with Data Analytics offered by Cloud Providers
such a Google, Microsoft, etc.
Software upgrades as part of the Work Plans
Associate Engineer Aumentado confirmed Video Detection of Bicycle and Pedestrians is
possible however the Module is not procured by the City. In terms of sending data
collected to TOC, it will not be valuable since it does not change year to year unless
there Is new development that congests Traffic.
Transportation Manager Stillman stated that the Software Upgrades that are part of the
Work Plan will bring communications to the traffic signals that are not communicating
back to TOC. Regarding Data Analytics, the City is using its own Traffic Control
system.
The Commission thanked Mr. Stillman and Mr. Aumentado for the Presentation.
4. Subject: Guidance on Commission Work Programs
Staff liaison Mitchell reviewed the Guidance on Commission Work Programs FY2020‐
21.
Staff Liaison Mitchell addressed the following:
Role of Commission
o Advise Council on Policy
Role of commission Staff liaison
Overview of the Process
The Commission accepted the Guidance document and agreed on finalizing the Work
Plan and forwarding to Council no later than July.
OLD BUSINESS
5. Subject: Review FY21 TICC Work Plan.
Staff Liaison Mitchell reviewed the FY21 TICC Work Plan.
TICC TELECONFERENCE MEETING MINUTES July 1, 2020
He provided an update on Item No. 6, Wireless Master Plan, stating it is in the Draft
review phase. Mr. Mitchell announced the Project team will have the Final master Plan
ready by the end of the Month.
The Commission agreed to establish a Subcommittee for the Cloud based Platforms
consisting of Chair Mohanty and Commissioner Du.
Commissioner Du made a motion to the FY21 Work Plan. Commissioner Bollineni
second the motion. Motion passed unanimously.
6. Subcommittee Reports
Staff Liaison Mitchell and the Commissioners provided an update:
Climate and Conservation
Commissioner Garg presented a PowerPoint to the Commission.
o The PowerPoint addressed:
o Pollution
o Conservation
o Measurements
o Critical Data Delivery
o Smart Watering
o Electricity Conservation
o Solar Street Lights
o Benefits
Traffic and Video
o Commissioner Bollineni discussed:
o Challenges
o Technical Strategy
o Output
o Timeline
Wireless and Fiber Optics Master Plan
Staff Liaison Mitchell relay the Wireless Master Plan timeline. Commissioner Du
provided an update.
Education
Commissioner Bollineni mentioned he and Commissioner Soundararajan have
not retained Subject Matter Expert who will willingly commit to a Presentation.
STAFF AND COMMISSION REPORTS
1. Subject: Commissioner Report from the Mayor’s Meeting
Chair Mohanty stated the Mayo’s Meeting has been pushed to July 10.
TICC TELECONFERENCE MEETING MINUTES July 1, 2020
10. Subject: Review Action Items List
The Commission reviewed the Action items List.
11. Subject: Review Activities Calendar.
The Commission reviewed the Activities Calendar.
12. Commissioner Updates
General comments provided.
ADJOURNMENT
Commission Du made a motion to adjourn at 9:43 pm. Commissioner Garg seconded
the motion. Motion passed unanimously.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Monreal, Recording Secretary Prabir Mohanty, Chair
Attachment A: Traffic Signal Infrastructure PowerPoint
Transportation DivisionTraffic Signal InfrastructureMarlon AumentadoDavid Stillman
Existing Infrastructure•City operates and maintains 60 Traffic Signals•8 Traffic Signalsowned by Caltrans•Traffic Signal Vehicle Detection•Vehicle Detection Loops•39 Locations•Video Detection Cameras•14 Locations•Both Loop and Video Detection•7 Locations2
•Franco Traffic Operations Center•52 Traffic signals communicate back / forth via Fiber Optic Network•Program detects and reports signal status, malfunctions, and failures in real time•Able to test and adjust traffic signal timing parameters3
Vehicle Detection Loops•Detect vehicles passing or arriving at a certain point in the roadway•Pavement invasive•Can provide basic traffic parameters (e.g. volume, speed, gap, etc.)•City currently does not have this software capability4
Vehicle Detection Loops5
Video Detection Cameras•Video cameras detect traffic, and the images are digitized, processed and converted into traffic data•Non-pavement invasive•Able to monitor and modify multiple detection zones •Performance can be affected by weather•Can provide basic traffic parameters•City currently does not have this software function6
Grid Smart7
Grid Smart8
Econolite, Iteris, and Traficon9
Adaptive Traffic Control system•Traffic management strategy in which traffic signal timing changes, or adapts, based on actual traffic demand•ATCS requires overhaul of existing traffic hardware and software•City currently does not have ATCS in place10
Thank You
2020 CREST AWARDS
INNOVATOR OF THE YEAR
NOMINATIONS
2020 CREST Awards
Nomination Form
Each year the City of Cupertino presents its CREST Awards, “Cupertino Recognizes Extra
Steps Taken,” to honor the outstanding contributions of its community members. The
2020 CREST Awards will be presented by the Cupertino Mayor and City Councilmembers
on Thursday, May 28, 2020 at Cupertino Community Hall, 10350 Torre Avenue.
Award categories (Select one. Multiple nominations must be created on separate forms):
1)Lifetime Achievement Award (Volunteer) 5) Innovator of the Year (Technology)
2) Volunteer of the Year (Volunteer)6)Public Safety Champion of the Year
3)Organization of the Year (Volunteer)7)Sustainability Champion of the Year
4)Rising Star of the Year (Volunteer)
SUBMITTING AN APPLICATION
Award criteria and nomination requirements are on the back of this form. Complete the
information below and attach your answers to the required questions. Please be as detailed
as possible. Applications are due by Friday, February 28, 2020 by 4:30 p.m. Incomplete
nominations will not be accepted. Current Cupertino City Councilmembers,
Commissioners, and staff members cannot be nominated. Selection Committee Members
cannot make nominations. Final decisions will be shared with all nominators in April 2020.
WHO ARE YOU NOMINATING
Name:
Address:
City:
INFORMATION ABOUT YOU
Name:
Address:
City:
Submit an application:
By Mail or In Person:
Cupertino City Hall
Attn: Communications Office
10300 Torre Avenue
Cupertino, CA 95014
Organization:
Phone:
Email:
Organization:
Phone:
Email:
Email:
BrianB@cupertino.org
KavithaA@cupertino.org
Questions or More Information:
BrianB@cupertino.org or (408)
777-3262
CREST Awards Selection Criteria
LIFETIME ACHIEVEMENT AWARD
This award recognizes a member of the community
who has volunteered in the City of Cupertino for 10-
plus years. To nominate someone for this award,
please answer the following questions:
1.How many years has this person volunteered in
Cupertino and for which organizations, events,
or programs?
2.What contributions has this individual made to
the community that are beyond the scope of
normal civic responsibilities?
3.How has this person’s activities made an impact
on, or a difference in, the community?
VOLUNTEER OF THE YEAR
This award recognizes individuals who have made a
difference to the Cupertino community through
volunteer service. To nominate someone for this
award, please answer the following questions:
1.What contributions did this individual make to
Cupertino through volunteer service in 2019?
2.What has been the impact of their contributions
and how has it addressed a community need?
3.How does this person exemplify the spirit of
volunteerism?
ORGANIZATION OF THE YEAR
This award recognizes organizations that have made
a difference to the Cupertino community through
volunteer service. To nominate someone for this
award, please answer the following questions:
1.
2.
What contributions did this organization make
to Cupertino through volunteer service in 2019?
What has been the impact of their contributions
and how has it addressed a community need?
3.How does this organization exemplify the spirit
of volunteerism?
RISING STAR OF THE YEAR
This award recognizes an individual who has
volunteered in Cupertino for three or less years but
shows a continued commitment to the future of the
Cupertino community. To nominate someone for
this award, please answer the following questions:
1.How many years has this person volunteered in
Cupertino and for which organizations/efforts?
2.What contributions has this individual made to
the community that are beyond the scope of
normal civic responsibilities? (continued on right)
3.How has this person’s activities made an impact
or difference on the community?
INNOVATOR OF THE YEAR (TECHNOLOGY)
This award recognizes an individual or group that
has made an outstanding contribution in the area of
technology in the City of Cupertino. To nominate an
innovator for this award, please answer the
following questions:
1.Define the contribution your nominee made in
the area of technology.
2.Define how your nominee demonstrated
outstanding individual work performance, team
work, or work effort in the area of technology.
3.How has your nominee created a culture of
innovation through leadership, engagement,
and/or collaboration?
PUBLIC SAFETY CHAMPION OF THE YEAR
This award recognizes an individual or group that
has made an outstanding contribution to the safety of
Cupertino. To nominate a Public Safety Champion,
please answer the following questions:
1.What contributions of time, leadership, and
impact has this individual made to enhance
public safety efforts in Cupertino?
2.How has this individual set the example for
others to follow in community interaction? How
does this individual stand apart?
3.Describe the effort involved, and challenges or
obstacles the individual had to overcome, to
achieve their success.
SUSTAINABILITY CHAMPION OF THE YEAR
This award recognizes a person or group committed
to maintaining a sustainable and healthy place to
live, work, and play in Cupertino. The City’s Climate
Action Plan defines strategies to reduce greenhouse
gas emissions through sustainable actions. For more
information, visit www.cupertino.org/sustainability.
To nominate a Sustainability Champion, please
answer the following questions:
1.What did the nominee do?
2.How is the action innovative, exceptional,
exemplary, or inspirational?
3.What was the current and/or future impact on
the community/environment (include
quantitative impacts if possible)?
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
1
INNOVATOR OF THE YEAR (TECHNOLOGY)
This award recognizes an individual or group that has made an outstanding contribution in the
area of technology in the City of Cupertino. To nominate an innovator for this award, please
answer the following questions:
1. Define the contribution your nominee made in the area of technology.
Aaron, Jason, Naoka, Nathan, and Ryan are five energetic, fun loving, caring and inquisitive 7th
graders in Cupertino who researched and developed an innovative PALS, Park Activities Locker
System, a free automated sports equipment check out system in Cupertino’s flagship Memorial
Park in the heart of the Silicon Valley.
Public usage of park space has continued to drop due to competition from other social trends,
including increased classroom activities and heavy electronic usage. To draw more people to
parks, the children focused on redesigning park space to include diverse activities and
researched and developed a new automated sports equipment checkout system, called Park
Activities Locker System (PALS), specifically targeted for Cupertino’s flagship Memorial Park in
the heart of the Silicon Valley. Memorial Park’s dried-up artificial ponds dominate the park but
have been empty since the last drought. Instead of filling them up or replacing them, the
children drafted a space utilization plan including concrete ping-pong tables, game areas, a
pickle ball court, an advanced play structure, and a reading library. The PALS will encourage
spontaneous park visitation, and allow people to try new activities. It's integrated with the
local library system so that it is free. The equipment locker design considers materials, power
supply, placement, and content. PALS can improve parks everywhere. The children consulted
and interviewed multiple experts, senior city planners, park and recreation officials, city
librarians including Cupertino Unified School District Superintendent, Dr. Baker, City
Councilmember Liang Chao, Councilmember Jon Willey and presented the solution at the
Cupertino Roundtable with Vice Mayor Darcy Paul, and the Cupertino Parks & Recreation
Commission’s televised monthly meeting with Mr. Randy Schwartz and the commissioners.
(L to R) Ryan, Nathan, Aaron,
Mr. Randy Schwartz,
Cupertino Parks & Recreation Commission,
Jason, and Naoka
(L to R) Ryan, Aaron, Jason, Vice
Mayor Darcy Paul, Naoka,
Nathan
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
2
The public space the children identified is
Memorial Park, a 28-acre park located in
Cupertino. It includes acres of lawn, a gazebo
overlooking a dried artificial pond (which used
to be filled), an amphitheater, a lighted
softball field, and six lighted tennis courts. It is centrally located, adjacent to a senior center,
Quinlan Community Center, and Cupertino Sports Center. There is also a reservable
picnic/barbecue area. Memorial Park also houses Cupertino Veterans Memorial, which honors
our local veterans. The children wanted to identify a problem in a public space or building in
Cupertino community, and come up with an innovative solution for the problem. The children
identified this problem with Memorial Park’s ponds while going on a field trip to various public
places in our community and pointed out improvement ideas in these public spaces.
The children identified 3 issues in Memorial Park:
1. The space in Memorial Park is underutilized because of the unused empty pond space. The
ponds have been empty since the big drought in 2014. The city cannot refill the pond because
the water pipes that supply the pond no longer work. The ponds also attract geese, and their
droppings pollute the park and make it unattractive.
2. The activities that currently exist in the park don’t appeal to a wide demographic. Having
only tennis courts and a softball field limit the recreational activities that residents may enjoy in
the park.
3. The lack of equipment for the sports activities in the park may also limit people’s ability to
utilize and enjoy the space.
The children took turn asking for project
feedback at a City of Cupertino and Cupertino
Unified School District partnership meeting with
Dr. Baker, senior staff, school board members,
City Councilmember Liang Chao and City
Councilmember Jon Willey.
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
3
Improvement:
The first part of the park improvement is to convert the dried-up artificial pond into activity
areas. As mentioned earlier, Memorial Park has acres of empty ponds that are currently off-
limits and wasted space.
The City of Cupertino is in the process of evaluating how to improve Memorial Park. The city is
considering reducing the size of the artificial pond, tearing out the rest of the pond and putting
in grass. Given the ongoing efforts to decrease water use, and because the pipes that supplied
the pond need to be replaced, the children believe that keeping a pond is not the best use of
our tax dollars. The water feature will continue to attract geese, which leave droppings all over
the park, and no one wants to play on grass that is covered with geese droppings or have to
walk or bike on paths that are covered with geese droppings. In addition, tearing out the pond
and the pipes will cost over $1,000,000, according to the director of parks and recreation for
the city.
To avoid this cost of tearing out the concrete, the children’s proposal is to take advantage of
the concrete and place recreational activities in the existing pond space such as ping pong
tables, foosball tables, cornhole, game tables (e.g., chess, checkers), skateboard park, and mini-
golf course, to name a few options. The pond space is very expansive, covering acres of space,
so the children have a unique opportunity to install a lot of recreational activities. Right now,
the park is empty most of the time, greatly under-utilized given how much space it
occupies. The children want to incorporate activities that can be enjoyed by teenagers, adults
and seniors, to attract more individuals to use the park. Currently, there is no activity within
the park that cater to the needs of teenagers and adults, or even mobility impaired individuals,
and the children want to include options for everyone to enjoy at the park.
The children’s plan is to add activities such as ping pong tables and pickleball courts to this
space. The children have short-term and long-term solutions. The short-term solutions that the
children will include: ping pong tables, cornhole (bean bag) stations, a little library reading area,
game tables (e.g., chess, checkers), and foosball tables. These short-term solutions will be made
out of concrete and secured into place. They are short-term solutions because they are readily
available for purchase immediately and are also relatively relocatable if the city’s long-range
plan for the park changes. The long-term solutions include: a skateboard park, an advanced
playground catered to teenagers, exercise stations, wall ball courts, pickleball courts, and bocce
ball courts. These long-term solutions will take more time to implement and are not planned
for relocatability. In sum, converting the dried-up pond into activity areas will eliminate wasted
space and increase the usage of Memorial Park by people of all ages.
Since the children’s proposal is to install activity stations outdoors, the best material will be
concrete because it is weather-proof and low-maintenance. It is also heavy and can be fixed to
a particular spot so it cannot be easily stolen. During the children’s research, they found images
of the types of activity stations that they proposed in concrete, and companies that sell them,
so the children know that they can be built. When they met with the San Jose Parks Manager
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
4
and the Interim Director of the Cupertino Parks and Recreation Department, they provided the
children with estimated costs for some of the activities based on their experience in purchasing
and installing them. The children estimate the total cost to implement their solution will be
around $1,000,000.
Picture below: The dried-up artificial pond in Memorial Park
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
5
Picture below: A model of the newly designed activity area
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
6
Park Activities Locker System (PALS)
To complement the children’s solution of installing the recreational activities that all age groups
can enjoy, the children also propose installing sports equipment lockers, Park Activities Locker
System (PALS), to supply the equipment for these activities. The children want to encourage
everyone to try a new sport and exercise more, without having to spend money. The children
want to be mindful of those who are less affluent and may not be able to afford the sports
equipment, or who are not ready to invest money in the equipment. If someone has never
played ping pong, for example, s/he would not own the paddle and balls, or would not want to
buy them just to try it out. The children propose having equipment available in a locker for
people to borrow and use at the park. As previously described, PALS will be tied into the library
system, so a person would borrow the equipment just like s/he would borrow a book at the
Santa Clara library system. Having the locker at the park next to the recreational activities will
allow someone to come to the park empty handed, have fun, and enjoy the public space. The
children have not seen a public space that offers the variety of activities that the children are
proposing, which they believe will greatly benefit all who visit Memorial Park.
The PALS doors will be clear so people can see what sports equipment is available and if the
equipment is in good condition, so they can choose usable and available equipment. From
speaking with park managers, the children understand that park staff visits each park on a
weekly or more frequent basis, so damaged equipment can be repaired or replaced on a
regular basis. Even though there’s electrical power available at the park to connect the locker
to operate the checkout system, the locker can be solar powered and include a battery for
back-up. The children spoke with the Cupertino Librarian, and she stated that the library check-
out software system can be custom tailored to specify that the sports equipment can be
borrowed for a maximum of 4-5 hours (instead of days like books) to track if they are timely
returned. If equipment is not returned, then like unreturned library materials, the borrower’s
library account is noted, and fines applied for late return. Similarly, if the item is not returned
and the fine remains outstanding, then the library card holder cannot borrow any materials at
the library or from the equipment locker.
From the children’s interviews with Amazon and Federal Express which both have implemented
outdoor metal lockers that are weatherproof for package pickup, the children would use similar
lockers for PALS. The clear doors of the lockers can be made of polycarbonate plastic because
they are impact and weather resistant. Also, the locker doors will be like the Amazon locker
doors - they won’t have handles or hinges on the outside, and they will only open if somebody
is checking out or returning equipment. This design will make it harder for vandals to break into
the lockers. Based on the children’s discussion with Amazon, there has been no theft concerns
with its locker system. All the experts the children spoke with expressed their belief that even if
there is loss due to damaged or unreturned equipment, the cost of the equipment is quite low,
and the benefit to the residents outweighs the cost. The city can budget appropriately for the
damage and loss, as it would with any other library materials.
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
7
Picture below: A model of the PALS, Park Activities Locker System
2. Define how your nominee demonstrated outstanding individual work performance, team
work, or work effort in the area of technology.
The five children demonstrated outstanding individual and team work performance and work
effort in the development of technology. Below are what the children have to say about how
they define their performance and technology in five areas, discovery in technology,
innovation, impact, inclusion and teamwork in the project.
“Discovery in technology: We explore new skills and ideas.
• In the beginning, We searched everywhere for an idea to give us inspiration, and then
decided to bike around our community. While biking, we found many problems we
thought needed fixing in our community. We made a list of ideas and researched
everyone of them and interviewed many experts to gain feedback on which ones were
the best and most plausible.
• We wanted to use lockers like the Amazon lockers to store sports equipment at
Memorial Park. We interviewed experts in library check out system and locker system
and we discovered our idea is possible.
• If we always stick to the same things, we can never improve. Learning a new skill is like
adding a new tool to your toolbox. We face new problems every day, and many times we
need to find new ways to solve them.
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
8
Innovation: We use creativity and persistence to solve problems.
• The ponds have been empty since the big drought in 2014. The city cannot refill the pond
because the water pipes no longer work.
• Our locker solution had many problems, we couldn't figure out how the sports
equipment would be checked out, so we brainstormed ideas and scheduled interviews
with library related tech experts. We found a solution but then realized that the metal
used for our locker interferes with the checkout technology. We then researched more
and found a different kind of metal.
Impact: We apply what we learn to improve our world.
• Our project is focusing on improving Memorial Park for people to enjoy the park more.
• Many people don't have much motivation to go to parks because there’s limited
activities offered. Our solution will be impactful to our community because it will
encourage people to go out more and get exercise.
Inclusion: We respect each other and embrace our differences.
• Not everybody thinks the same way, as the mindset differences between men and
women. If we only have males, or only have females, not as much can happen as
opposed to having a mix. You can think of it as a rainbow. A reason a rainbow looks nice
can be the fact it has not just 1 color, but multiple.
• We wanted people who cannot afford to buy sports equipment be able to check them
out just like how we check out books at the library.
• During our interviews with City of Cupertino and school district staff in the project, they
are very supportive about our project, and they treat us like responsible adults and give
us feedback. We’re glad the local government values inclusion, otherwise our proposal
wouldn’t have gotten anywhere.
Teamwork: We are stronger when we work together.
• The team had to do a lot of research for the project, and without great teamwork, we
wouldn’t have made it this far.
• We respect each other and work better together. We can solve harder problems as a
team. Each of us is different, and it’s our differences that help us solve problems. Using
our differences, we can combine efforts in overcoming problems that we face as a team.
As a team, we always encourage and include others. We make sure everyone gets the
same opportunities, and we all learn together to better our team”
I cannot agree more with the children. The children worked very well and learned together
through mistakes. When they discovered something did not work, they learned their lessons
with growth mindset and moved on with improved skills each time. They collaborated on
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
9
problem solving, researched and outreached for resources they did not have or concepts they
did not understand. These five 7thgrade Cupertino children continue to amaze me and the
adults around them by how humble they are, yet they are very creative, caring, fun loving, and
inquisitive about the community they live in.
3. How has your nominee created a culture of innovation through leadership, engagement,
and/or collaboration?
Innovation through Leadership:
The approach these five 7th grade children took to develop the solution is to (1) research and
brainstorm, (2) share their solutions with leaders, experts and the community to obtain
feedback, (3) incorporate feedback from community, further research and modify the solution,
and repeat steps (2) and (3). During the children’s weekly project meetings, the children took
turn to lead discussions on topics they identified as problems with Memorial Park and
brainstormed all options for the problems, considering the needs of different age groups who
may visit the park. They developed sets of different interview questions used during different
interviews with different community members. They always had innovative and creative ideas
and big questions for the experts.
Innovation through Engagement and Collaboration:
Traditionally, as is with Memorial Park, parks have playgrounds targeted towards young
children. The children wanted to make sure that seniors, adults, and teenagers would have fun
activities to do at the park as well. The children reviewed the master plan that the city recently
completed for its parks to understand what the city viewed as issues that should be addressed,
to make sure that they took into consideration what the city has identified as problems so they
can develop solutions. The children interviewed a senior city planner and the director of parks
and recreation for Cupertino to understand what options the city is exploring to improve
Memorial Park and what may be acceptable to the city as improvements for Memorial
Park. They biked around other parks in the city and visited parks in the neighboring city of San
Jose, Menlo Park and Palo Alto to gather ideas on what different activities are available at parks
of different sizes and locations. The children participated at a strategic partnership meeting
between the City of Cupertino council members and the Cupertino Union School District
Superintendent, board members, and senior staff to get feedback on their initial ideas, so they
can refine and improve their ideas. They then met with the Parks Manager for San Jose
because some of the parks in San Jose have activities that Cupertino has not implemented,
which they thought would appeal to visitors to Memorial Park. They then attended the City of
Cupertino Roundtable with then City Councilmember, now Vice Mayor Darcy Paul and local
residents to present their solution and obtain additional feedback to further refine the
solutions. After incorporating all the feedback from various experts and the community, the
children met with the Interim Director of Cupertino Parks and Recreation Department to share
their solution to obtain additional feedback. Once they finalized their solution, the children
presented it to the Cupertino Parks and Recreation Commission, so the children’s solution
The PALS Innovators -Park Activities Locker System
Group: Five 7th graders in Cupertino, Aaron, Jason, Naoka, Nathan, Ryan
10
would be considered as the city moves to finalize plans on how to improve Memorial Park.
For the PALS, Park Activities Locker System, activity locker portion of the solution, the children
spoke with the IT Manager for the San Jose Public Library to understand how the city
implemented check out system for items that aren’t traditional library materials, and children
obtained feedback on how to make their locker system work. The children also spoke with
Amazon locker to understand how it implemented its locker system. Then the children met
with the community librarian for the Cupertino Library to share their idea and learn what the
library would consider adopting and implementing. Their solution to improve Memorial Park by
installing recreational activities requires the Cupertino City Council to adopt their proposal and
allocate a portion of the city’s budget to fund the improvement. The children started this
process by presenting their solution to the Parks and Recreation Commission, city planners, and
other Cupertino residents which was well received and drew a lot of interest.
Cupertino is currently in the planning phase of a master plan for all parks and the children are
excited to be able to influence their direction. The children often felt welcomed and excited
after attending meetings to share their ideas and receive feedback. The adults in the various
city departments and school district have been very welcoming to the children’s ideas and they
acknowledge their work and contribution to their community. The feedback from the adults has
been great motivation and encouragement for these five young city residents to continue to
stay creative and come up with innovative ideas as they are feeling a greater sense of city
ownership and responsibility.
From the beginning of the project to where the children are today, they have continued to
demonstrate their growth in understanding the importance of collaboration, and that
innovation cannot happen alone without teamwork, partnership, engagement and leadership.
It has been a great experience to witness the children’s growth and I would like to see more
young city residents to take on extra steps for the City of Cupertino and stay innovative in the
heart of the Silicon Valley. These five innovators of PALS are role models for other children and
they are looking forward to bringing this project to the next steps with support from the City of
Cupertino and the many city departments, schools, and staff. Lastly, I want to say,
“Thank you very much for your time and consideration!”
The Innovators: Nathan, Naoka, Aaron, Jason, Ryan, Extra Steps Taken!
GUIDANCE ON COMMISSION WORK PROGRAMS FY 2020-21
Dec/Ja
n
• Commission
submits
suggested
items for City
Work Program
Feb
• Suggested items
are evaluated by
Departments and
City Manager
• Draft City Work
Program
presented to
Council
March June
• City Council
approves City
Work
Program with
any Council-
directed
changes
April July
• Commissions
review the
Commission
Work
Programs
based on City
Work Program
Role of Commissions
Commissions are established to advise City Council on policy decisions. Commissions carry out
this responsibility by by reviewing information, weighing public input, and examining issues in
depth in order to render a recommendation to the Council. Therefore, items that Council will be
considering may come before a commission to make a recommendation for Council.
Commissions provide insights for Council specific to their purview as outlined in the Municipal
Code, in addition to providing valuable insight as members of the community. The City Work
Program includes special items that commissions may be asked to advise on, in addition to the
commission’s routine work.
Role of Commission Staff Liaison
The staff liaison is responsible for coordinating the work of the commission and ensuring that
the Brown Act and Municipal Code are followed. The staff liaison, as well as all other City staff
and Departments, are directed by the City Manager.
Overview of the Process
In the December/January timeframe, Council requests that each Commission submit suggested
ideas for the City Work Program for the upcoming fiscal year. These suggestions are taken into
consideration by Departments and the City Manager in developing the proposed City Work
Program for Council consideration. When the proposed City Work Program is presented to
Council in March, suggested ideas submitted by Commissions are provided as attachments.
Commission suggestions that have been incorporated in the proposed City Work Program are
indicated. After the City Work Program is adopted by Council, Commissions review
Commission Work Programs based upon the items identified for their Commission in the
approved City Work Program. Final Commission Work Programs should typically be brought
for Council’s approval as consent items before July. **However, given the June revisions to the
FY 2020-21 City Work Program due to COVID-19, it is reasonable that Commission Work
Programs will be brought for Council’s approval later than June, but as early as feasible.**
GUIDANCE ON COMMISSION WORK PROGRAMS FY 2020-21
Guidance on Commission Work Programs
Commission Work Programs align with and support the City Work Program. Generally, work
programs govern agendas. Commissioners work together on the annual Commission Work
Programs and aim over the course of the year to address those items.
At an agendized meeting, commissions consider the Commission Work Program for the
upcoming year. The Liaison will prepare the Commission Work Program with items from the
approved City Work Program that were identified for the commission. Additional minor items
may be added to the Commission Work Program as resources allow. It is important that all
items are within the purview of the commission as defined in the Municipal Code. Once a final
draft is completed, the commission votes on a recommendation for Council to approve the
Commission Work Program.
Cybersecurity Commission Presentation
Agenda•Cyber Threat Landscape•Ransomware•City’s Cybersecurity Defense•Questions
Cyber Threat Landscape
Cyber Threat LandscapeMAN‐IN‐THE‐MIDDLEDENIAL‐OF‐SERVICESQL INJECTIONZERO‐DAY EXPLOITDNS TUNNELINGMALWAREPHISHINGRANSOMWARE –PHISHING + MALWARE
Ransomware
Ransomware
RansomwareSuccessful Recent Attacks•Las Vegas, NV•Tillamook County, OR•Racine, WI•New Orleans, LA•North Miami Beach, FL•Torrance, CA•Knoxville, TN•UCSF – $1.14M
City’s Cybersecurity Defense
City’s Cybersecurity DefenseTraining & Notification•Mandatory for all employees•COVID‐19•Phishing Campaigns•Fail – Remedial Training•Caution Banner –Outside of Cupertino
City’s Cybersecurity DefenseWhere we stand:
City’s Cybersecurity DefenseYour Mission:
Questions?
Project/TaskProject Objective Responsibility Estimated Completion DatePilot - Adaptive Traffic SignalingUtilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras and sensors.Commissioners Mohanty & Bollineni Summer 2021Pilot - Multimodal Traffic CountUtilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail.Commissioners Mohanty & Bollineni Summer 2021Cliimate Monitoring - PilotUtilize IOT sensors to measure particulate and pollution levelsCommissioners Garg & Soundararajan Spring 2021Pilot - Water Scheduling Based on Moisture ContentUtilize IOT sensor to measure ground moisture content. Use this information to better manage water irrigation within medians. Additionally, these IOT sensors may better pinpoint water leaks.Commissioners Garg & Soundararajan Winter 2020Pilot - Noise MeasurementUtilize inexpensive IOT sensors to measure/categorize noiseCommissioners Garg & Soundararajan Winter 2020Education - Provide education on 5GExplore the pros and cons of cellular communicaiton - specifcally small and macro antennasCommissioners Bollineni & Soundararajan Spring 2021Fiber Optic and Wireless Master PlanUpdate 2006 Master Plan Holdover from FY 2019 - 2020 work programCommissioners Bollineni & Du Fall 2020Technology, Information and Communication Commission FY 2020-21 Work Program
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Action Items
Item Date Owner Description Status
1. 3/6/19 Bill Request presentation on City’s use of OpenGov Slated for
September
2. 5/1/19 Prabir Agendize NTT Global Communications and TMobile New
3. 8/7/19 Raj &
Naidu
Develop a framework for a Public Wireless Workshop New
Completed Action Items
A1 161002 TICC New Special Meeting to discuss 2020 Workplan Completed
1. 5/1/19 Bill Research Radiation Levels and publish on the City
website
Completed
1. 12/19/19 Bill Draft New 2020 Workplan
Completed
1. 3/4/20 Bill Request a Traffic Signal Presentation from Traffic
Manager David Stillman.
Completed
2. 5/6/20 Bill Meet with each Subcommittee Completed
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2020 Activities Calendar
AUGUST
TICC 8/5
Mayor’s Mtg at 5:30 p.m.,
Zoom (Mukesh)
SEPTEMBER
TICC 9/2
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Mukesh)
OCTOBER
TICC 10/7
Mayor’s Mtg. at 5:30 p.m.,
TBD (Naidu)
NOVEMBER
TICC 11/4
Mayor’s Mtg. at 5:30 p.m.,
TBD (Eliza)
DECEMBER
TICC 12/2
Mayor’s Mtg. at 5:30 p.m.,
TBD (Prabir)
PAST
JANUARY
TICC 1/1
Mayor’s Mtg. CANCELLED
FEBRUARY
TICC 2/5
Mayor’s Mtg. at 5:30 p.m.,
Conf. Room A
MARCH
TICC 3/4
Mayor’s Mtg. at 5:30 p.m.,
Conf. Room A (Naidu)
APRIL
TICC 4/1
Mayor’s Mtg. at 5:30 p.m.,
Conf. Room A (Raj)
Cancelled.
MAY
TICC ‐ 5/6
Mayor’s Mtg. at 5:30 p.m.,
Via Zoom (Eliza)
JUNE
TICC 6/10
Mayor’s Mtg. at 5:30 p.m.,
Via Zoom (Raj)
JULY
TICC 7/10
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Prabir)