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HSC Packet 12-16-2020CITY OF CUPERTINO HOUSING SURVEY SUBCOMMITTEE AGENDA This will be a teleconference meeting with no physical location . Wednesday, December 16, 2020 12:00 PM Special Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom’s Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Tuesday, December 15th to the Subcommittee at housing@cupertino.org. These e-mail comments will be received by the Subcommittee before the meeting and posted to the City’s website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Subcommittee at housing@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Subcommittee member’s discretion to shorten time for public comments). Members of the public that wish to share a document must email housing@cupertino .org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during “oral communications” for matters not on the agenda, and during the public comment period for each agenda item . To address the Commission, click on the link below to register in advance and access the meeting: Online Page 1 Housing Survey Subcommittee Agenda December 16, 2020 Please click the link below to join the webinar : https://cityofcupertino.zoom.us/webinar/register/WN_ix0mX4rMQI2MopbTQtnvnA Phone Dial 888 788 0099 and enter Webinar ID: 980 6984 5002 (Type * 9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number . Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 980 6984 5002 SIP: 98069845002@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer . 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter “Cupertino Resident” or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic . In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Page 2 Housing Survey Subcommittee Agenda December 16, 2020 NOTICE AND CALL FOR A SPECIAL MEETING OF THE HOUSING SURVEY SUBCOMMITTEE NOTICE IS HEREBY GIVEN that a special meeting of the Housing Survey Subcommittee is hereby called for Wednesday, December 16, 2020, commencing at 12:00 pm. In accordance with Governor Newsom’s Executive Order No-29-20, this is a teleconference meeting without a physical location. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading “Special Meeting”. SPECIAL MEETING ROLL CALL ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Committee on any matter within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 1.Subject: Review Housing Survey and survey method options Recommended Action: That the Housing Survey Subcommittee: 1) Accept the survey edits and finalize the housing survey; and 2) Determine the survey method A - Cupertino Housing Survey (redlined) B - Cupertino Housing Survey C - City Council Staff Report July 21, 2020 NEW BUSINESS ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will Page 3 Housing Survey Subcommittee Agenda December 16, 2020 be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City . Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 4 1 General Information City of Cupertino Housing Survey The City of Cupertino would like your feedback and insight on housing development. The City is seeking public input on affordable housing, housing density, building heights, and other housing-related issues that you feel should be addressed. Make sure your voice is heard by taking our short online survey! 1. What is the ZIP code where you currently live? 2. Which of the following best describes you? (select all that apply) I am a resident of Cupertino I work/study in Cupertino I own a business in Cupertino I own property in Cupertino I am/represent a developer Other (please specify) 3. What best describes your current housing situation? Homeowner Renter Living with others but not paying rent or mortgage Living with others and assisting with paying rent or mortgage Currently experiencing homelessness Other/Prefer not to say/(please specify) 2 Part 1: Housing Density, Below Marketing Rate Units, Mixed Use City of Cupertino Housing Survey 4. What impacts of higher-density housing developments concern you? Intent: To identify greatest concerns of residents for future housing development projects. Increased traffic Burden on local schools Lack of parks/open space Other 5. What elements should a new housing development include? Intent: To identify greatest desired elements for future housing development projects Mixed use element (retail space within housing) Park/Open space Set-back from right-of-way/street Off-street parking Other 3 Part 1: Housing Density, Below Marketing Rate Units, Mixed Use City of Cupertino Housing Survey 6. Referring to the pictures below, and realizing that economic pressures are pushing for higher density, what is your preferred density of housing? Intent: To identify what level of density is most desired for future housing development projects. 20 units per acre 25 units per acre 35 units per acre Don't know 4 7. In residential mixed-use development, how much retail space do you think would be desirable? Note: Retail space means an establishment, other than an office or eating and drinking establishment that is primarily engaged in the rental or sale of goods, merchandize, or services to the general public and not to wholesale clients or accounts. Intent: To identify desired percentage of retail space allocated for future mixed-use housing development projects. About 10% of the project About 33% of the project About 50% of the project Don't know Other (please specify) 5 8. In general, are there areas in Cupertino where increased heights would be acceptable? Intent: To identify potential locations for future housing development projects with increased heights. Please check all that may apply. Near freeways Appropriately setback from single-family neighborhoods Near office parks Near public transportation All of the above None of the above I don't understand the question Other (please specify) 6 Stelling Gateway North De Anza Gateway North De Anza Special Area North Vallco Gateway City Center Node North Crossroads Node Oaks Gateway 9. Viewing the examples of building heights below, please choose which height do you feel is most in keeping with the overall character of the City? Intent: To identify which building heights are desired in each area to maintain the character of those neighborhoods. Building Height Other (please specify) 7 Part 2: 2020 Housing Bills City of Cupertino Housing Survey The City of Cupertino's Regional Housing Needs Allocation (RHNA) identified the need for 1,088 additional housing units to be built. (Source: Final RHNA, 2015–2023) 10. What size of housing units are most needed in the City? (Please select at least two of the following choices) Intent: To identify which kind(s) of floorplans residents believe are most needed in the City. 1-bedroom units 2-bedroom units 3-or more-bedroom units Don’t know Note: Floorplans are examples of possible housing units and not exact representations of actual housing units Source: First two images from: https://streeteasy.com/guides/buyers-guide/why-floor-plans-are-important-in-nyc/ Third image from: https://www.tlcproperties.com/springfield-mo-apartments/orchard-park-apartments/floorplans/3-bedroom-549218/is- premium-view/1/ 8 11. What type of housing units do you think the City needs more? Please select all that apply. Intent: To identify which kind(s) of housing units residents believe are most needed in the City. Detached single-family units Multi-family/Apartment units Mixed-Use complexes (housing and commercial/retail) Townhome/Condominium units Housing units for people with mental or physical disabilities Senior housing units Supportive housing units Note: Supportive housing assists homeless persons in the transition from homelessness, and to promote the provision of supportive housing to homeless persons to enable them to live as independently as possible. Don't know Other (please specify) 12. What factors are most important to you when choose your home or apartment? Please select all that apply. Intent: To identify which kind(s) of amenities or services residents believe are most desirable when looking for housing. Cost Near bus/transit stops Close to services (commercial/retail/public facilities/health care facilities) Close to work Close to schools Low crime rate Disabled-friendly Prefer not to say Other (please specify) 13. Do you have any additional thoughts, ideas, or comments about the potential Community Benefits Program? 9 Thank you for taking time to fill out the City of Cupertino Housing Survey. If you have additional questions or concerns, please reach out to: XXXXX at (XXX) XXX-XXXX or email at XXXXX@XXXXX.com 1 General Information City of Cupertino Housing Survey The City of Cupertino would like your feedback and insight on housing development. The City is seeking public input on affordable housing, housing density, building heights, and other housing-related issues that you feel should be addressed. Make sure your voice is heard by taking our short online survey! 1. What is the ZIP code where you currently live? 2. Which of the following best describes you? (select all that apply) I am a resident of Cupertino I work/study in Cupertino I own a business in Cupertino I own property in Cupertino I am/represent a developer Other (please specify) 3. What best describes your current housing situation? Homeowner Renter Living with others but not paying rent or mortgage Living with others and assisting with paying rent or mortgage Currently experiencing homelessness Other/Prefer not to say/(please specify) 2 Part 1: Housing Density, Below Marketing Rate Units, Mixed Use City of Cupertino Housing Survey 4. What impacts of higher-density housing developments concern you? Intent: To identify greatest concerns of residents for future housing development projects. Increased traffic Burden on local schools Lack of parks/open space Other 5. What elements should a new housing development include? Intent: To identify greatest desired elements for future housing development projects Mixed use element (retail space within housing) Park/Open space Set-back from right-of-way/street Off-street parking Other 3 Part 1: Housing Density, Below Marketing Rate Units, Mixed Use City of Cupertino Housing Survey 6. Referring to the pictures below, and realizing that economic pressures are pushing for higher density, what is your preferred density of housing? Intent: To identify what level of density is most desired for future housing development projects. 20 units per acre 25 units per acre 35 units per acre Don't know 4 7. In residential mixed-use development, how much retail space do you think would be desirable? Note: Retail space means an establishment, other than an office or eating and drinking establishment that is primarily engaged in the rental or sale of goods, merchandize, or services to the general public and not to wholesale clients or accounts. Intent: To identify desired percentage of retail space allocated for future mixed-use housing development projects. About 10% of the project About 33% of the project About 50% of the project Don't know Other (please specify) 5 8. In general, are there areas in Cupertino where increased heights would be acceptable? Intent: To identify potential locations for future housing development projects with increased heights. Please check all that may apply. Near freeways Appropriately setback from single-family neighborhoods Near office parks Near public transportation All of the above None of the above I don't understand the question Other (please specify) 6 Stelling Gateway North De Anza Gateway North De Anza Special Area North Vallco Gateway City Center Node North Crossroads Node Oaks Gateway 9. Viewing the examples of building heights below, please choose which height do you feel is most in keeping with the overall character of the City? Intent: To identify which building heights are desired in each area to maintain the character of those neighborhoods . Building Height Other (please specify) 7 Part 2: 2020 Housing Bills City of Cupertino Housing Survey The City of Cupertino's Regional Housing Needs Allocation (RHNA) identified the need for 1,088 additional housing units to be built. (Source: Final RHNA, 2015–2023) 10. What size of housing units are most needed in the City? (Please select at least two of the following choices) Intent: To identify which kind(s) of floorplans residents believe are most needed in the City. 1-bedroom units 2-bedroom units 3-or more-bedroom units Don’t know Note: Floorplans are examples of possible housing units and not exact representations of actual housing units Source: First two images from: https://streeteasy.com/guides/buyers-guide/why-floor-plans-are-important-in-nyc/ Third image from: https://www.tlcproperties.com/springfield-mo-apartments/orchard-park-apartments/floorplans/3-bedroom-549218/is- premium-view/1/ 8 11. What type of housing units do you think the City needs more? Please select all that apply. Intent: To identify which kind(s) of housing units residents believe are most needed in the City. Detached single-family units Multi-family/Apartment units Mixed-Use complexes (housing and commercial/retail) Townhome/Condominium units Housing units for people with mental or physical disabilities Senior housing units Supportive housing units Note: Supportive housing assists homeless persons in the transition from homelessness, and to promote the provision of supportive housing to homeless persons to enable them to live as independently as possible. Don't know Other (please specify) 12. What factors are most important to you when choose your home or apartment? Please select all that apply. Intent: To identify which kind(s) of amenities or services residents believe are most desirable when looking for housing. Cost Near bus/transit stops Close to services (commercial/retail/public facilities/health care facilities) Close to work Close to schools Low crime rate Disabled-friendly Prefer not to say Other (please specify) 13. Do you have any additional thoughts, ideas, or comments about the potential Community Benefits Program? 9 Thank you for taking time to fill out the City of Cupertino Housing Survey. If you have additional questions or concerns, please reach out to: XXXXX at (XXX) XXX-XXXX or email at XXXXX@XXXXX.com COMMUNITY DEVELOPMENT DEPARTMENT CITY HALL 10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255 TELEPHONE: (408) 777-3308 • www.cupertino.org CITY COUNCIL STAFF REPORT Meeting: July 21, 2020 Subject FY 2020-21 City Work Program- Consider adding a Housing Survey item and removing the Housing Program for De Anza College Students item. Recommended Action 1. Consider adding the Housing Survey item to the FY 2020-21 City Work Program 2. Remove the Housing Program for De Anza College Students item from the FY 2020-21 City Work Program 3. Authorize expenditures not to exceed $24,000 to fund the Housing Survey Background The City Council adopted the City Work Program FY 2020-21 on June 2, 2020. As part of this item, City Council directed staff to bring back further details about a City Housing Survey, including options for restricting the survey to residents of Cupertino. Discussion To successfully accomplish the survey, the following options have been identified. Pros Cons Option 1: Open Town Hall Registered User ($9,000) Registration required for all participants to access the survey.  Requires first and last name, physical address, and verified email address  Enables the complete response filtering and civility monitoring capabilities for all responses received to the topic  Requiring users to register (or sign into an existing account) can reduce participation in the specific topic Option 2: SurveyMonkey password ($9,000) An online survey with password protection can be created. This entails a single password assigned to that survey with notification going out to the residents via mailed letter or email blast.  Online surveys allow for faster analysis and data collection  Multiple household members can take the survey  Ease of use for the recipients  Ease to edit/modify  There is no guarantee that the password won’t be shared with people who are not residents of Cupertino Option 3: SurveyMonkey unique IP Address ($9,000) The unique IP addresses of all devices used to take the survey are logged and once a device has accessed the survey, it is locked out to taking the survey again.  Online surveys allow for faster analysis and data collection  Multiple household members can take the survey on different devices  Ease of use for the recipients  Ease to edit/modify  There is no guarantee that the same person in a household won’t take the survey on multiple devices (i.e., computer, laptop and cell phone)  There is no guarantee that only residents of Cupertino will take the survey  Option 4: Paper Survey with Unique ID ($24,000) A paper survey will be created with a unique ID associated to each household. Paper survey is then mailed out to households with a request to return to the City.  Ensures that only residents of Cupertino take the survey (direct mailing)  Unique ID’s on each paper survey increase the probability that each resident only takes one survey  Limits how many surveys can be taken (i.e., 2 surveys mailed out to a 3-person household)  Involves a lot of staff time to print, assign unique addresses, mail, and collect data  All data analysis will be done manually Amendment to the City Work Program In order to add the Housing Survey to the City Work Program, an item requiring similar resources and budget needs to be removed. It is proposed to remove the Housing Program for De Anza College Students item. Next Steps Due to the COVID-19 pandemic, it is expected that extensive community outreach will begin in Spring 2021. _____________________________________________________________________________ Prepared by: Kerri Heusler, Housing Manager Reviewed and Approved for Submission by: Benjamin Fu, Director of Community Development Attachments: A - City Work Program FY 2020-21 Amended 6.2.20 B - City Work Program FY 2020-21 Amended- Housing Survey