TICC Agenda Packet - 10/07/20CITY OF CUPERTINO
TICC
AGENDA
This will be a teleconference meeting without a physical location
Wednesday, October 7, 2020
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP
THE SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be
a teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in
the following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, October 7, to the Commission at
TICC@cupertino.org. These e-mail comments will be received by the Staff Liaison before
the meeting and posted to the City's website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org and TeriG@cupertino.org. The staff liaison will read
the emails into the record, and display any attachments on the screen, for up to 3
minutes (subject to the Chair's discretion to shorten time for public comments). Members
of the public that wish to share a document must email BillM@cupertino.org and
TeriG@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
Online
Page 1
TICC Agenda October 7, 2020
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After registering, you will receive a confirmation email containing information about
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Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to the meeting in
your internet browser. If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, including Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting. Your email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation .
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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TICC Agenda October 7, 2020
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the September 2, 2020 regular meeting.
Recommended Action: Approve Minutes from the August 5, 2020 regular meeting.
A - Draft Minutes 9-2-20
2.Subject: Approve Minutes from the September 24, 2020 special meeting.
Recommended Action: Approve minutes from the September 24, 2020 special meeting.
B - Draft Special Minutes 9-24-20
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
3.Subject: Receive Comcast Letter dated March 3, 2020.
Recommended Action: Receive and File Comcast Letter dated March 3, 2020.
Exhibit A - Comcast Letter dated March 3, 2020
4.Subject: Receive Comcast Letter dated March 20, 2020
Recommended Action: Receive and File Comcast Letter dated March 20, 2020.
Exhibit B - Comcast Letter dated March 20, 2020
5.Subject: Receive Comcast Letter dated April 21, 2020.
Recommended Action: Receive and File Comcast Letter dated April 21, 2020.
Exhibit C - Comcast Letter dated April 21, 2020
6.Subject: Receive Comcast Letter dated May 4, 2020
Recommended Action: Receive and File Comcast Letter dated May 4, 2020.
Exhibit D - Comcast Letter dated May 4, 2020
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TICC Agenda October 7, 2020
OLD BUSINESS
7.Subject: Review FY21 TICC Work Plan.
Recommended Action: Review FY21 TICC Work Plan.
A - FY21 TICC Work Plan
8.Subject: Receive Subcommittee Verbal Reports
1. Traffic and Video
2. Climate and Conservation
3. Wireless and Fiber Optics Master Plan.
4. Education
Recommended Action: Receive the Subcommittee Reports and consider making a
recommendation to the City Council.
STAFF AND COMMISSION REPORTS
9.Subject: Commissioner Reports from the Mayor's Meeting.
- Commissioner Garg: September 9
- Commissioner Bollineni: October 7
Recommended Action: Receive Commissioner Reports.
10.Subject: Review Action Items List.
Recommended Action: Review and File Action Items list.
A - Action Items List
11.Subject: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
A - Activities Calendar
12.Subject: Commissioner Updates
Recommended Action: Receive Commissioner Updates
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
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TICC Agenda October 7, 2020
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
Page 5
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
September 2, 2020 7:00 p.m.
Teleconference Meeting without a Location
Draft MINUTES
CALL MEETING TO ORDER
Chair Mohanty called the meeting to order at 7:02 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Naidu Bollineni, Mukesh Garg, Rajaram
Soundararajan, Eliza Du, Ph. D.
Commissioners Absent: None
Staff Present Bill Mitchell, Staff Liaison
Speakers: Rich Harper, Vice President of Global Solutions, NTT Ltd.
Jason Green, Vice President of Public Sector Sales, NTT Ltd.
APPROVAL OF MINUTES
1. Subject: Approve Minutes from the August 5, 2020 Regular meeting.
Commissioner Du made a motion to approve the Minutes as Amended. Commissioner
Soundararajan second the Motion. Motion passed unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In
most cases, state law will prohibit the commission from making any decisions with
respect to a matter not listed on the agenda.
A. None
WRITTEN COMMUNICATIONS
The Commission received and filed six Letters from AT&T dated:
2. March 12, 2020
3. April 16, 2020
4. May 14, 2020
5. June 11, 2020
6. July 16, 2020
TICC TELECONFERENCE MEETING MINUTES September 2, 2020
The Commission reordered the Agenda to hear Old Business first.
OLD BUSINESS
8. Subject: Review FY21 TICC Work Plan.
Staff Liaison Mitchell reviewed the FY21 TICC Work Plan and provided an update on
the Projects.
Mr. Mitchell stated the Projects are pending Project Charter approvals and are on track
to have the Scope of Work approved by late September. He mentioned he will share
with the Commissioners involved in the respective Project.
NEW BUSINESS
7. Receive presentation on Smart Cities from NTT Limited
Rich Harper, Vice President of Global Solutions, and Jason Green, Vice President of
Public Sector Sales, presented the attached PowerPoint on Smart Cities.
Rich and Jason addressed the following bullet points in the Presentation:
Las Vegas Case Study: LV expanded their Smart City Partnership with NTT
enabling the City to meet its goal of using IOT, sensors, and Analytics
NTT’s Flexible Smart City Solution: Various data owners, no single IoT system
Timeframe for TICC’s FY20‐21 Work Program
o Pilot Noise Measurement
o Pilot Water Scheduling based on Moisture Content
o Pilot Climate Monitoring
o Pilot Multimodal Traffic Count
o Pilot Adaptive Traffic Signaling
Architecture for Smart City
The Commission thanked Mr. Harper and Mr. Green for the informative Presentation.
OLD BUSINESS, resumed.
9. Subcommittee Reports
TICC TELECONFERENCE MEETING MINUTES September 2, 2020
Staff Liaison Mitchell and the Commissioners provided an update.
Climate and Conservation
Traffic and Video
o Chair Mohanty mentioned the Traffic and Video subcommittee continues
to meet with Subcommittee Members from the Bicycle and Pedestrian
Commission
Wireless and Fiber Optics Master Plan
o Staff Liaison Mr. Mitchell informed the Commission of the proposed
Special Meeting in late September.
Education
o Chair Mohanty stated he continues to seek a Subject Matter Expert to
educate the Community on 5G. He stated it has been a challenge to
acquire an Expert who is not bias.
STAFF AND COMMISSION REPORTS
7. Subject: Commissioner Report from the Mayor’s Meeting
The Mayor’s Meeting was cancelled.
8. Subject: Review Action Items List
The Commission reviewed the Action items List.
9. Subject: Review Activities Calendar.
The Commission reviewed the Activities Calendar.
10. Commissioner Updates
Commissioner Bollineni suggested a Cybersecurity Virtual Presentation from Narayan
Makaram. Last year, TICC sponsored Mr. Makaram’s Cybersecurity Presentation, the
event was well attended with more than 55 people.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 8:57 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Monreal, Recording Secretary Prabir Mohanty, Chair
Attachment A: NTT PowerPoint Presentation on Smart Cities
1
NTT Family
USD 109 bn
in total revenue
150+
years of heritage
310,000
people around
the world
Top 100
global innovator*
USD 3.6 billion
average annual investment in
R&D over the next 5 years
*Clarivate Analytics
1
2
Attachment A
2020/09/30
2
Together we do great things
Sustainable business
performance
Positive
environmental impact
Technology makes the
world a better place
Together we enable the connected future
Our business will have a sustainable impact on the world
By transforming our clients’
businesses, we transform the world
Our clients and
communities
Our people Our
investments in
R&D
Our operations
Connected Conservation
Foundation
Pilot project using the
technology expertise of our
people reduced rhino poaching
by 96% in a private South
African game reserve, while
educating and uplifting the
surrounding communities
City of Las Vegas
Use of sensors and application
of AI and machine learning
gives the city access to critical
data on which to make informed
safety and management
decisions
Quantum Neural Network
(QNN) consortium
New technology helps
businesses use rapid
computation, answering large-
scale optimization problems in
milliseconds while dramatically
reducing energy consumption
NTT Group’s power
consumption
We’re driving year-on-year
reductions in the power usage
of every data transmission.
This means we’re
well-positioned to help
organizations transform their
own data power consumption to
meet sustainability goals.
3
4
2020/09/30
3
How we’ve come together
Largest
integration
in the ICT
sector in
2019
By bringing together the NTT family, we
enable the connected future as NTT Ltd.
40,000
employees worldwide
6,000 clients
around the world
present in
57 countries
USD 11 billion
combined revenue
trades in
73 countries
clients include
85% of the Global
Fortune 500
74 technologies
supported
delivers services in
over 200 countries
and regions
5
6
2020/09/30
4
Our clientsare evolving
Organizations are becoming intelligent businesses
Data-driven
decisions
Hyperconnected,
secure workplaces
Multichannel
customer
experiences
Software-defined
infrastructure
across hybrid IT
Secure by
design
ClientconversationsEnabling a connected future
Disrupt and transform your future through
Innovation
Employee experienceDigital transformationCustomer experience
Consulting Services
Technical ServicesSupport ServicesManaged Services
Accelerate innovation with
Intelligent Digital Transformation
Create powerful connections with
Intelligent Customer Experience
Enhance employee experience
with Intelligent Workplace
Optimize applications and infrastructure
with Intelligent Data Center and Hybrid
Cloud
Drive business agility with
Intelligent Networking
Secure by design with
Intelligent CybersecurityOur integrated solutionsWe deliver intelligent technology solutions for your business
What we do
7
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Our ambition to enable a better world
We’re proud to be a Business Avenger for Goal 11:
Connected Cities and Communities
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6
United Nations’ Global Sustainable
Development Goal 11 is to make cities and
human settlements inclusive, safe, resilient
and sustainable
The targets
Target 11.2 Target 11.3 Target 11B
By 2030, provide access to
safe, affordable, accessible
and sustainable transport
systems for all.
By 2030, enhance inclusive and
sustainable urbanization and
capacity for participatory,
integrated and sustainable human
settlement planning and
management in all countries.
By 2020, substantially increase the
number of cities and human
settlements adopting and implementing
integrated policies and plans towards
inclusion, in line with the Sendai
Framework for Disaster Risk Reduction
2015-2030, holistic disaster risk
management at all levels.
Why cities matter
Cities are growing: half of
humanity –3.5 billion
people live in cities today
and 5 billion people are
projected to live in cities
by 2030.
Cities provide financial
opportunities as there are
more jobs and types of
employment in the city.
Cities provide access to
healthcare, education,
transportation and other
public services.
Cities enrich our
interpersonal lives as they
connect people and
different cultures, enabling
us to meet new people and
socialise in different ways.
and why we need to rethink their future
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Connecting the dots
How it all comes together
Responsive
Store
Municipal Command
& Control Center
Smart
GridHospital
Optimization
Comms Network
Optimization
Home Energy
management
Traffic Flow
Optimization
Factory
Optimization
Logistics
Optimization
Traffic
CamerasAutomated
Car System
Intelligent Digital
Signage
Connected
Ambulances
Intelligent Medical
Devices
Intelligent
city
Intelligent
hospital
Intelligent
highway
Intelligent
factory
Cloud &
ServicesCitizen services1
Citizen engagement2
Parking
optimization3
Incident
management4
Public safety5
City lighting6
Transportation7
Sports &
entertainment8
9
Health & Wellness10
Education
Las Vegas
Solving real world problems with technology
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Las Vegas Case Study
Goal and focus;
Designed to improve safety, the smart city offering provides information to city
personnel to help increase situation awareness and provide a foundation to traffic
management and mobility that will create future economic opportunities.
Why NTT:
NTT deployed high-definition video cameras, sound sensors, as well as Internet of
Things (IoT) devices to monitor a geographic area within the city’s innovation district.
The solution is a secure, distributed platform that deploys micro data centers to
sensors in the designated area to improve situational awareness through video and
sound data, while also integrating historical data sources, such as crime, weather and
social media data.
By leveraging cognitive analytics, artificial intelligence (AI) and machine learning
technologies, the system learns normal patterns and can detect and alert the
authorities of patterns that appear abnormal to reduce response times for first
responders.
Solution is built on NTT’s Cognitive Foundation architecture, which enables remote
creation, management and operation of information and communications technology
(ICT) resources, from devices and networks to the cloud.
Las Vegas expands smart city partnership with NTT enabling Las Vegas to meet it’s goal of using IOT, sensors, and analytics to improve
response times to critical incidents, make educated design decisions for the city’s future, and improve overall quality of life for it’s residents.
Public Safety Solution for Las Vegas
Functionalities;
Crowd Counting, Gun Shots, Panic
Screams and Breaking Glass Detection
Detect Vehicle or Person of Interest
Detect Vehicle going in the wrong way
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NTT’s capability of Smart City
NTT’s Flexible Smart City Solution
NTT can govern multiple solutions and the flexibility to add solutions later as the needs of the city change.
Our Understanding of Smart City IoT
Various data owners
Local government, private enterprises,
citizens
No single IoT system
Regional issues are always changing
Flexibility to add capabilities
NTT does not own the data you do.
NTT’s
Smart Data Platform
Service1 Service2 Service3 Newly
Added
Mobility
Data
Camera
Sensor
Settlement
Data
Weather
Data
Weather
Data
NTT’s Smart Data Platform
Our platform enables you to connect cross-
domain data and newly added service.
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Why NTT?
Integrated service from Robust Infrastructure to Service layer
One stop support from planning to operation
Cloud/Security experience
Utilization of cutting edge technology with
NTT Research and partnership with startups
Timeframe Map
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Example Timeframe
2020 2021
Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Overall Project Planning
Noise Measurement
Water Irrigation
Climate Monitoring
Multimodal Traffic Count
Adaptive Traffic Signaling
Remarks:
Overall Project
Planning
POC (Pilot) Start
POC duration
(data collection
and exploration)
Requirement
Confirmation
Site Selection &
Installation
Our Solutions for five fields
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Cupertino’s FY2020-2021 Work Program
Project-Task Project Objective Estimated Completion
Date
Pilot - Noise
Measurement
Utilize inexpensive IOT sensors to measure/categorize noise Winter2020
Pilot - Water Scheduling
Based on Moisture
Content
Utilize IOT sensor to measure ground moisture content. Use
this information to better manage water irrigation within
medians. Additionally, these IOT sensors may better pinpoint
water leaks.
Winter2020
Climate Monitoring - Pilot Utilize IOT sensors to measure particulate and pollution levels Spring 2021
Pilot - Multimodal Traffic
Count
Utilize the City's Traffic Management System and/or IOT
equipment to provide the number of vehicles, pedestrians and
bike traffic that moved through a given area, e.g., intersection,
roadway or trail.
Summer2021
Pilot - Adaptive Traffic
Signaling
Utilize the City's Traffic Management System to test impact of
enhanced adaptive traffic signaling. This will be done through
software modifications and/or the addition of IOT devices such
as intelligent cameras and sensors.
Summer2021
Noise Measurement
Sound Event Detection:
Identify common sound events
for security applications such as
Glass Breaking
Noise at Event
Nightlife for its citizens and
prevent damage to the
hearing of the nightlife
participants
Construction noise
Sirens and Alarms
Gun Shot
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Water Irrigation
Climate Monitoring
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Multimodal Traffic Count
Numina digitizes street-level activity to create an automatic, queryable dataset of multiple transportation
behaviors.
Adaptive Traffic Signaling
NOTRAFFIC offers an AI autonomous traffic management service, for providing adapting traffic signaling.
Maricopa County AZ case study
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Next Steps
Appendix
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Smart Platform Architecture
NTT’s robust platform and connectivity
NTT’s Smart Data Platform
IoT-Gateway
Device, Agent
API／EAI
PaaS
Use Applications
Sensor Sensor Surveillance
Equipment
Control
Equipment
VPN／Internet
Data Store／Search／Remote Control／Authentication
Terminal Management／Tenant Management／Alert
Developer
Site
BI tool
Gather IoT-Gateway
Transmit Network
Store IoT Platform
Look BI tool
Use API Provided by NTT integratedSecurity
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Our architecture for Smart City
Data Utilization Service/ Function
Data Management Service/ Function
Data Lake (Collection/ Storage)
Camera Sensor Meter Signage Robot Drone Smart
Phone WearableDevice
Cupertino’s unique requirements/ functions
External data
(from other regional
government, if any)
External data
(from enterprises, if
any)
Security
Cloud or On-premise infrastructure provided by NTT
NTT’s Smart Data Platform
Collected
Data
Noise Suspicious
Person Transportation Energy
Consumption
Geographic
feature
Personal
Attribute
Location
information SNS info Environment People flow
Settlement Weather Temperature Humidity …
Network/ API Gateway
Who is Breezo Meter
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BreezoMeter challenge to California Wildfires
Challange1: Stations are Far Apart
Challange2: Delayed Information
Challange3: Stations Don't Always Report
on Particulate Matter
Challange4: Wildfires Cause Blackouts
and/or Physical Sensor Damage
BreezoMeter’s multi-data and multi-model approach means
we’re uniquely placed to provide accurate information from
numerous data sources such as real-time traffic satellites,
active fires, meteorological input, and more.
Sophisticated smoke model
Satellites that measure different light bandwidths to detect the
presence of fire on earth, the stage of a fire & type of Particulate
Matter that is emitted.
Land cover information to understand the type of vegetation that is
being burned.
Meteorological conditions like rain and wind to learn about the
direction and amount of smoke in a particular area.
Chemical processes that might alter the types of pollutant, and
pollutant levels downwind of a fire.How is BreezoMeter the Only Provider to Capture Live Smoke Information?35
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Characteristics of Our Solution
We transform data via edge computing in 2 hours.
No single point of failure
Our solution consists of three independent mechanisms, and no single point of failure.
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Active learning process
Core Algorithm for traffic lights grid manament
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Proved works
Case Study: Maricopa County AZ
Our proposing solution saved 734 hours weekly, with an average improvement of 54%.
41
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TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Special Meeting
September 24, 2020 4:00 p.m.
Teleconference Meeting without a Location
Draft MINUTES
CALL MEETING TO ORDER
Vice Chair Soundararajan called the meeting to order at 4:06 pm
ROLL CALL
Commissioners Present: Naidu Bollineni, Mukesh Garg, Rajaram Soundararajan,
Eliza Du, Ph. D.
Commissioners Tardy: Prabir Mohanty
Commissioners Absent: None
Staff Present Bill Mitchell, Staff Liaison
Speakers: Andrew Afflerbach, Ph.D., P.E., CEO & CTO,
Columbia Telecommunications
Shawn Thompson, Vice President for Analytics,
Columbia Telecommunications
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In
most cases, state law will prohibit the commission from making any decisions with
respect to a matter not listed on the agenda.
A. None
WRITTEN COMMUNICATIONS
A. None
NEW BUSINESS
1. Receive Fiber Optic Master Plan and Wireless presentation from Columbia
Telecommunications
Andrew Afflerbach, CEO, and Shawn Thompson, Vice President for Analytics,
presented the attached PowerPoint.
TICC SPECIAL MEETING MINUTES September 24, 2020
Andrew and John addressed the following bullet points in the Presentation:
Assessment of existing Infrastructure
o And other significant infrastructure such as:
Emergency Operation Center
ARKnet Wireless emergency Internet
Smart City pilot (FY21 Work program)
Public Wi‐Fi
Traffic Operations Center
Conduit and Handholes
Fiber Needs Assessment: Needs assessment reflects wide range of Inputs:
o City Project Staff
o Representative of City departments
o Cupertino Communications Risk Report
o Maps of Infrastructure and Facilities
o Cupertino Citizen Corps/ARKnet
o Traffic Operations Center
Potential fiber use cases:
o 1. Expand Fiber and Wi‐Fi Network for City and Public Facing services
o 2. Create resilient Fiber & Wi‐Fi network for City and public‐facing
services in Emergencies
o 3. Expand Fiber for City use and Lease excess fiber to wireless providers
and large businesses
Fiber design and cost estimates
Potential business models: Analysis of three business models identified by the
City
o The City owns and operates the Fiber network
o The City outsources operation and Management of the Network, with
City or third‐party ownership – a “commercial Approach”
o A Hybrid Approach
Dig once policy recommendations
o Reduce pavement cuts
o Preserve limited area within the public right of way
o Capitalize on fiber builds by wireless providers or other excavators
TICC SPECIAL MEETING MINUTES September 24, 2020
o Reduce high cost or fiber construction to add new sites
o Request in‐kind contributions of fiber in agreements with Wireless
providers or in exchange for construction in the right‐of‐way
o City might also pay only the incremental cost for adding fiber strands
during other entities’ fiber construction
Wireless Sitting Processed and Standards
Baseline for analysis (existing guidelines)
o Wireless Facilities Master Plan
o Guidelines for City owned Poles
o Small Wireless Facility design standards Licensed agreements with service
and infrastructure providers
City’s achievements
Changes in Wireless technology and carrier industry
o Need to accommodate processes and designs for all applicants
o Need to review and approve requested modifications to already installed
Small Wireless Facilities in the City
Recommendations
The Commission and Mr. Mitchell thanked Mr. Afflerbach for the informative
Presentation.
ADJOURNMENT
Vice Chair Soundararajan adjourned the meeting at 5:43 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Monreal, Recording Secretary Rajaram Soundararajan, Vice Chair
Attachment A: Fiber Optic Master Plan PowerPoint
CTC Technology & Energy
August 2020
City of CupertinoFiber Optic Master Plan &Wireless Siting Processes & Standards
ATTACHMENT A
Fiber Optic Master Plan
2
Overview
3
Assessment of existing infrastructure
Identification of needs for fiber
Potential fiber use cases
Fiber design & cost estimates
Potential business models
Dig Once policy recommendations
Existing Infrastructure
Existing City-owned fiber
5
12.7-mile network interconnects
government buildings & traffic system
Construction leveraged State & federal
funds
Built with Santa Clara County in 2008:
Silicon Valley Intelligent Transportation
System (SV-ITS) project
The City has successfully owned & operated its
fiber network for more than 10 years
The
network
has
created
real value
for the
City
Has offset the cost of leased circuits
Provides more capacity, at a higher level of
reliability and transparency, than commercial
services
Appears to be in good condition, with many
years of useful life
Can scale to higher speeds by upgrading
equipment; has flexibility & capacity to add new
locations 6
Other significant infrastructure
Emergency
Operations
Center
ARKnet wireless
emergency
internet
Smart City pilot
(planned 2021)
Public Wi-Fi
Traffic
communications
center
Conduit &
handholes
7
Fiber Needs
Assessment
Needs assessment reflects wide range of inputs
City project staff
Representatives
of City
departments
Cupertino
Communications
Risk Report
Maps of
infrastructure &
facilities
Cupertino
Citizen Corps/
ARKnet
Traffic
Operations
Center
9
Key fiber need: Replace leased services
Five City facilities
•Blackberry Farms Golf Course
•Blackberry Farms
•McClellan Ranch
•Monta Vista Recreation Center
•Human Resources Department
10
Key fiber need: Construct redundant fiber paths to
City network’s two core sites
City Hall & the Service Center
•Reduce risk of outages on the City’s
network
•Ensure that a single fiber break or loss
of a single site will not cut off the City’s
fiber network
•Critical for City IT operations
11
Key fiber need: Connect 14 intersections
Support traffic operations & enable future Smart City applications
•North Wolfe Road (multiple)
•Perimeter Road & Vallco Parkway
•Miller Avenue & Calle De Barcelona
•Miller Avenue & Phil Lane
•Rainbow Drive at Stelling Road
•Bubb Road & McClellan Road
•Bubb Road & Results Way
•Stelling Road & Greenleaf Drive
•Homestead Road & Heron Avenue
•Foothill Boulevard & Voss Avenue
12
Key fiber need: Connect 13 parks & three
downtown locations
Enable free public Wi-Fi
•Creekside Park
•Franco Park
•Hoover Park
•Jollyman Park
•Linda Vista Park
•Memorial Park
•Monta Vista Park
•Portal Park
•Somerset Square Park
•Sterling Barnhart Park
•Three Oaks Park
•Varian Park
•Wilson Park
13
Key fiber need: Construct fiber to sites used by
Cupertino Citizen Corps (CCC)
Support emergency personnel & free
public Wi-Fi during emergencies
•ARKs
•Fire stations
•Senior Center
•Other sites used by CARES, CERT, & MRC
14
Key fiber need: Construct new fiber segments
Increase City network’s redundancy
•Eliminate single points of failure
•Improve resilience
15
Use Cases
Use cases for fiber & wireless networking
Address the City’s identified needs
Maximize the use & benefit of the City’s existing fiber
Build incrementally on each other
Informed by use cases in other cities
17
Use case 1: Expand fiber & Wi-Fi network for City
& public-facing services
18
Connect buildings & traffic infrastructure
Enable public-facing Wi-Fi
Enable future City monitoring & functionality
Use case 2: Create resilient fiber & Wi-Fi network
for City & public-facing services in emergencies
19
New, resilient fiber routes & power sources
Deliver communications to City staff, Santa Clara County first-responders, & the public
Enable communications during extended power outages, quarantines, post-earthquake recovery periods, etc.
Use case 3: Expand fiber for City use & lease excess
fiber to wireless providers & large businesses
20
Add a revenue-generating element to other use cases
Enable wireless providers to more quickly deploy advanced services
Fiber Design
& Cost Estimate
Cost estimate for expanding the City’s fiber
(use cases 1 & 2): $4.8M -$9.2M
22
Phase Use
Case
Miles of New
Construction Low Estimate High Estimate
Connect City Facilities/
Create Redundancy to Core Sites 1 3.3 $900,000 $1.7 million
Connect Major Traffic Intersections 1 3.3 $880,000 $1.8 million
Connect City Parks & Downtown Wi-Fi 1 6.2 $1.7 million $3.1 million
Use Case 1 Subtotal 12.8 $3.5 million $6.6 million
Add Redundancy to the City’s Fiber Network 2 2.4 $640,000 $1.3 million
Connect CCC Emergency Sites 2 2.5 $700,000 $1.3 million
Use Case 2 Subtotal 4.9 $1.3 million $2.6 million
Total 17.7 $4.8 million $9.2 million
Alternative to fiber construction: Lease dark fiber
Issue an RFI to
fiber providers
May not save
money
Analysis indicates
providers would
need to construct
fiber
Might be good
strategic approach
for connecting
individual facilities
23
Phase 1: Connect City
facilities & create
redundancy to core sites
24
Construct 3.3 miles of fiber to connect
five City facilities & create redundancy
for City Hall & the Service Center
$900,000 to $1.7 million
Phase 2: Connect major
traffic intersections
25
Construct 3.3 miles of fiber
to connect 14 intersections
$880,000 to $1.8 million
Phase 3: Connect parks
& downtown Wi-Fi
26
Construct 6.2 miles of fiber to
connect parks & downtown
$1.7 million to $3.1 million
Phase 4: Expand
network redundancy
27
Construct 2.4 miles of fiber
Could mostly be accomplished without
earlier fiber construction to parks
$640,000 to $1.3 million
Phase 5: Connect CCC
emergency sites
28
Construct 2.5 miles of fiber,
independent of other fiber
expansion
$700,000 to $1.3 million
Potential Business
Models
Analysis of three business models identified by the
City
The City owns & operates the fiber network
The City outsources operation & management of the
network, with City or third-party ownership—a
“commercial approach”
A hybrid approach
30
Analysis of City-owned & operated network
The City has
successfully
owned &
operated its
fiber network
for more than
10 years—&
has created real
value for the
City
The City used best practices in funding & obtaining
value from the network
The network would be more valuable & reliable if
the City had a contract for fiber outside plant
repairs
The City may wish to consider leasing or trading its
limited excess fiber capacity
The high cost of fiber construction in the City
means connecting new facilities may not be cost-
effective
31
Analysis of full commercial approach
It is not clear
that a fully
commercial
approach
would address
the City’s
challenges or
open new
opportunities
The City could seek to sell its fiber or provide
a long-term lease to an entity to maintain
the fiber & sell & operate the unused fiber
The City may obtain revenue or a one-time
windfall of less than $2M in transferring the
asset
This would be technically challenging &
would likely produce relatively little value to
the City
32
Analysis of hybrid approach
The City can
realize some
advantages of
commercializing
the fiber by
adopting a
mixed approach
Trade excess fiber for strands the City wants, & offer
fiber for lease if the City believes it does not need the
excess capacity on a route & is technically able to
commit to commercial performance standards
Develop a Dig Once policy to cost-effectively expand
fiber if new opportunities come from new
construction—either by the City or by other
communications providers & utilities
Incorporate fiber build cost in City capital projects
such as new buildings—so that fiber location
becomes a factor in facilities’ locations
33
Recommendation: Hybrid approach
City maintains
ownership of fiber
City contracts with on-
call repair company
Repairs occur within a
specified time
City considers leasing
fiber strands instead of
building fiber to new
locations
Fiber construction
decisions guided by
comparison of total
cost of operations (City
vs. provider)
34
Dig Once
Recommendation
Dig Once could deliver a range of benefits
Reduce high cost of fiber
construction to add new
sites
Capitalize on fiber builds by
wireless providers or other
excavators
Reduce pavement cuts
Preserve limited area within
the public right-of-way
Request in-kind
contributions of fiber in
agreements with wireless
providers or in exchange for
construction in the right-of-
way
City might also pay only the
incremental cost for adding
fiber strands during other
entities’ fiber construction
36
Wireless Siting Processes &
Standards
37
Overview
38
Baseline for analysis (existing guidelines)
City’s achievements
Changes in wireless technology & carrier industry
Recommendations
Existing standards & guidelines analyzed
Wireless Facilities
Master Plan
Guidelines for City-
owned poles
FAQs for wireless
facilities on wooden
utility poles &
streetlight poles
Small Wireless
Facility design
standards
License agreements
with service &
infrastructure
providers
Also benchmarked
against City of Palo
Alto’s processes
39
Achievements in wireless siting
The City has
accomplished
significant gains
since the
adoption of its
previous
Wireless
Facilities Master
Plan
City developed Small Wireless Facility design
standards that outline requirements to potential
applicants
City staff maintain ongoing, informal
communications channels with applicants &
share long-term plans to mutual benefit
City has approved permits for wireless facility
siting in locations agreeable both to applicants &
the City
No unresolved issues relating to damage to the
City’s rights-of-way or private property
40
City’s current process for wireless facility siting
application review & approval
City has transparent process
•Ensures that members of the public
are aware of applications & related
radio frequency (RF) emissions
assessments
•Ensures applications are reviewed in a
reasonable amount of time (in light of
FCC requirements)41
Changes in wireless technology & the carrier industry
will require the City’s processes & standards to evolve
Need to accommodate
processes & designs of all
applicants
Need to accommodate
providers’ interest in placing
infrastructure in
neighborhoods
Need to accommodate a
greater volume of
applications within the 10-
day requirement for
determining each
application’s completeness
Need to review & approve
requested modifications to
already-installed Small
Wireless Facilities in the City
42
Recommendations
Develop application
forms that request all
necessary
information
Modify the City’s
exiting application
review process to
increase efficiency
Adopt clear technical
& aesthetic standards
for wireless facility
siting
Conduct a cost
analysis to justify the
City’s application fees
& yearly fees
43
Elements presented to support recommendations
General definitions related
to Small Wireless Facilities,
applications, review
processes, & standards
Detailed descriptions of
application type &
requirements
Detailed descriptions of
separate application review
processes, including a
process flowchart &
modified personnel roles
Detailed aesthetic &
technical standards for
wireless facilities
Draft standard pre-
approved designs
Draft fields for expanded
applications
A site completion checklist Lists of tasks by process
44
Wireless siting review process
Standard streetlight designs and conduit typical
EXHIBIT A
EXHIBIT B
EXHIBIT C
EXHIBIT D
Project/TaskProject Objective Responsibility Estimated Completion DatePilot - Adaptive Traffic SignalingUtilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras and sensors.Commissioners Mohanty & Bollineni Summer 2021Pilot - Multimodal Traffic CountUtilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail.Commissioners Mohanty & Bollineni Summer 2021Cliimate Monitoring - PilotUtilize IOT sensors to measure particulate and pollution levelsCommissioners Garg & Soundararajan Spring 2021Pilot - Water Scheduling Based on Moisture ContentUtilize IOT sensor to measure ground moisture content. Use this information to better manage water irrigation within medians. Additionally, these IOT sensors may better pinpoint water leaks.Commissioners Garg & Soundararajan Winter 2020Pilot - Noise MeasurementUtilize inexpensive IOT sensors to measure/categorize noiseCommissioners Garg & Soundararajan Winter 2020Education - Provide education on 5GExplore the pros and cons of cellular communicaiton - specifcally small and macro antennasCommissioners Bollineni & Soundararajan Spring 2021Fiber Optic and Wireless Master PlanUpdate 2006 Master Plan Holdover from FY 2019 - 2020 work programCommissioners Bollineni & Du Fall 2020Technology, Information and Communication Commission FY 2020-21 Work Program
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Action Items
Owner Description Status
Bill Request presentation on City’s use of OpenGov Slated for
October 7
Raj &
Naidu
Develop a framework for a Public Wireless Workshop New
Completed Action Items
Owner Description Status
Bill Research Radiation Levels and publish on the City
website
Completed
Bill Draft New 2020 Workplan
Completed
Bill Request a Traffic Signal Presentation from Traffic
Manager David Stillman.
Completed
Bill Meet with each Subcommittee Completed
Prabir Agendize NTT Global Communications Completed
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2020 Activities Calendar
OCTOBER
TICC 10/7
Mayor’s Mtg. at 5:30 p.m.,
TBD (Naidu)
NOVEMBER
TICC 11/4
Mayor’s Mtg. at 5:30 p.m.,
TBD (Eliza)
DECEMBER
TICC 12/2
Mayor’s Mtg. at 5:30 p.m.,
TBD (Prabir)
2021
JANUARY
TICC 1/6
Mayor’s Mtg. (Raj)
FEBRUARY
TICC 2/3
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Mukesh)
Rotating List:
Mukesh
Naidu
Eliza
Prabir
Raj
PASSED
SEPTEMBER
TICC 9/2
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Mukesh)
AUGUST
TICC 8/5
Mayor’s Mtg at 5:30 p.m.,
Zoom (Mukesh)
JULY
TICC 7/10
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Prabir)
JUNE
TICC 6/10
Mayor’s Mtg. at 5:30 p.m.,
Via Zoom (Raj)
MAY
TICC ‐ 5/6
Mayor’s Mtg. at 5:30 p.m.,
Via Zoom (Eliza)
APRIL
TICC 4/1
Mayor’s Mtg. at 5:30 p.m.,
Conf. Room A (Raj)
MARCH
TICC ¾ (Naidu)
Mayor’s Mtg. at 5:30 p.m.,