TICC Agenda Packet - 11/04/20CITY OF CUPERTINO
TICC
AGENDA
Wednesday, November 4, 2020
7:00 PM
This will be a teleconference meeting with no physical location
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP
THE SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be
a teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in
the following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, November 4, to the
Commission at TICC@cupertino.org. These e-mail comments will be received by the Staff
Liaison before the meeting and posted to the City's website after the meeting .
2) E-mail comments during the times for public comment during the meeting to the
Commission at BillM@cupertino.org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral
public comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during
the public comment period for each agenda item.
To address the TICC Commission, click on the link below to register in advance and access
the meeting:
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TICC Agenda November 4, 2020
Online
Please click the link below to join the webinar :
https://cityofcupertino.zoom.us/webinar/register/WN_oDlRiToCQvqhZFQHPR7XsA
Phone
Dial: (888) 788 0099 and enter Webinar ID: 928 5199 1979 (Type *9 to raise hand to
speak). Unregistered participant will be called on by the last four digits of their phone
number.
Or an H.323/SIP room system: H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 928 5199 1979
SIP: 92851991979@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1) You can directly download the teleconference software or connect to the meeting in
your internet browser. If you are using your browser, make sure you are using a
current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+,
Safari 7+. Certain functionality may be disabled in older browsers, including Internet
Explorer.
2) You will be asked to enter an email address and a name, followed by an email
with instructions on how to connect to the meeting. Your email address will not be
disclosed to the public. If you wish to make an oral public comment but do not wish to
provide your name, you may enter "Cupertino Resident" or similar designation .
3) When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4) When called, please limit your remarks to the time allotted and the specific
agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
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TICC Agenda November 4, 2020
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange or assistance. In addition, upon request,
in advance, by a person with a disability, meeting agendas and writings distributed
for the meeting that are public records will be made available in the appropriate
alternative format.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Approve Minutes from the October 7, 2020 regular meeting.
Recommended Action: Approve Minutes from the October 7, 2020 regular meeting.
A - Draft Minutes 10-7-20
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
NEW BUSINESS
2.Subject: Receive Presentation on City Used Applications from GIS Manager Gerhardt
and Applications Manager Mathur
Recommended Action: Receive and File Presentation
OLD BUSINESS
3.Subject: Review FY21 TICC Work Plan.
Recommended Action: Review FY21 TICC Work Plan.
A - FY21 TICC Work Plan
4.Subject: Receive Subcommittee Verbal Reports
1. Traffic and Video
2. Climate and Conservation
3. Education
Recommended Action: Receive the Subcommittee Reports and consider making a
recommendation to the City Council.
STAFF AND COMMISSION REPORTS
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TICC Agenda November 4, 2020
5.Subject: Commissioner Reports from the Mayor's Meeting.
Recommended Action: Receive Commissioner Reports.
6.Subject: Review Action Items List.
Recommended Action: Review and File Action Items list.
A - Action Items List
7.Subject: Review Activities Calendar
Recommended Action: Review and File Activities Calendar.
A - Activities Calendar
8.Subject: Commissioner Updates
Recommended Action: Receive Commissioner Updates
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Regular Meeting
October 7, 2020 7:00 p.m.
Draft MINUTES
CALL MEETING TO ORDER
Chair Mohanty called the meeting to order at 7:02 pm
ROLL CALL
Commissioners Present: Prabir Mohanty, Naidu Bollineni, Mukesh Garg, Rajaram
Soundararajan, Eliza Du, Ph. D.
Commissioners Absent: None
Staff Present Bill Mitchell, Staff Liaison
Teri Gerhardt, GIS Manager
Speakers: None
APPROVAL OF MINUTES
1. Subject: Approve Minutes from the September 2, 2020 Regular meeting.
2. Subject: Approve Minutes from the September 24, 2020 Special meeting.
Commissioner Soundararajan moved to approve the minutes for September 2 and
September 24. Commissioner Bollineni second the Motion. Motion passed unanimously.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission
on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In
most cases, state law will prohibit the commission from making any decisions with
respect to a matter not listed on the agenda.
A. None
WRITTEN COMMUNICATIONS
The Commission received and filed four Letters from Comcast dated:
3. March 3, 2020
4. March 20, 2020
5. April 21, 2020
6. May 4, 2020
TICC TELECONFERENCE MEETING MINUTES October 7, 2020
OLD BUSINESS
7. Subject: Review FY21 TICC Work Plan.
Staff Liaison Mitchell informed the Commission he published Requests for Information
(RFI) in the City’s Bid webpage for the Work Plan Items. He further commented that the
RFI’s have been shared with the City’s Vendors along with a brief description of the
Projects.
Mr. Mitchell summarized Work Plan Item No. 7, Fiber Optic and Wireless Master Plan
has been completed and the Master Plan will be filed in the City’s Record repository.
8. Subcommittee Reports
Staff Liaison Mitchell and the Commissioners provided an update.
Traffic and Video
o Chair Mohanty mentioned the Traffic and Video subcommittee continues
to meet with Subcommittee Members from the Bicycle and Pedestrian
Commission. Commissioner Bollineni confirmed a meeting is scheduled
for this week to learn more and understand how progress is made.
Climate and Conservation
o Commissioner Garg indicated there is no reportable action as the Winter
season has begun unfolding.
Wireless and Fiber Optics Master Plan
o This Subcommittee has concluded with the successful completion of the
Project.
Education
o Commissioner Bollineni stated he attended the Mayor’s meeting and was
encouraged by City Manager Feng to continue pursing NASA for a 5G
Education community presentation.
STAFF AND COMMISSION REPORTS
7. Subject: Commissioner Report from the Mayor’s Meeting
Commissioner Bollineni provided an update on the Mayor’s Meeting.
8. Subject: Review Action Items List
The Commission reviewed the Action items List.
9. Subject: Review Activities Calendar.
The Commission reviewed the Activities Calendar.
10. Commissioner Updates
TICC TELECONFERENCE MEETING MINUTES October 7, 2020
Commissioner Bollineni suggested a Cybersecurity Virtual Presentation from Narayan
Makaram. Last year, TICC sponsored Mr. Makaram’s Cybersecurity Presentation, the
event was well attended with more than 55 people.
ADJOURNMENT
Chair Mohanty adjourned the meeting at 7:34 pm.
SUBMITTED BY: APPROVED BY:
__________________________________ ________________________________
Marilyn Monreal, Recording Secretary Prabir Mohanty, Chair
Project/TaskProject Objective Responsibility Estimated Completion DatePilot - Adaptive Traffic SignalingUtilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software modifications and/or the addition of IOT devices such as intelligent cameras and sensors.Commissioners Mohanty & Bollineni Summer 2021Pilot - Multimodal Traffic CountUtilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that moved through a given area, e.g., intersection, roadway or trail.Commissioners Mohanty & Bollineni Summer 2021Cliimate Monitoring - PilotUtilize IOT sensors to measure particulate and pollution levelsCommissioners Garg & Soundararajan Spring 2021Pilot - Water Scheduling Based on Moisture ContentUtilize IOT sensor to measure ground moisture content. Use this information to better manage water irrigation within medians. Additionally, these IOT sensors may better pinpoint water leaks.Commissioners Garg & Soundararajan Winter 2020Pilot - Noise MeasurementUtilize inexpensive IOT sensors to measure/categorize noiseCommissioners Garg & Soundararajan Winter 2020Education - Provide education on 5GExplore the pros and cons of cellular communicaiton - specifcally small and macro antennasCommissioners Bollineni & Soundararajan Spring 2021Fiber Optic and Wireless Master PlanUpdate 2006 Master Plan Holdover from FY 2019 - 2020 work programCommissioners Bollineni & Du CompletedTechnology, Information and Communication Commission FY 2020-21 Work Program
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
Action Items
Owner Description Status
Bill Request presentation on City’s use of OpenGov Slated for
Nov. 4
Raj &
Naidu
Develop a framework for a Public Wireless Workshop New
Completed Action Items
Owner Description Status
Bill Research Radiation Levels and publish on the City
website
Completed
Bill Draft New 2020 Workplan
Completed
Bill Request a Traffic Signal Presentation from Traffic
Manager David Stillman.
Completed
Bill Meet with each Subcommittee Completed
Prabir Agendize NTT Global Communications Completed
TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION
2020 Activities Calendar
NOVEMBER
TICC 11/4
Mayor’s Mtg. at 5:30 p.m.,
TBD (Eliza)
DECEMBER
TICC 12/2
Mayor’s Mtg. at 5:30 p.m.,
TBD (Prabir)
2021
JANUARY
TICC 1/6
Mayor’s Mtg. (Raj)
FEBRUARY
TICC 2/3
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Mukesh)
Rotating List:
Mukesh
Naidu
Eliza
Prabir
Raj
PASSED
OCTOBER
TICC 10/7
Mayor’s Mtg. at 5:30 p.m.,
TBD (Naidu)
SEPTEMBER
TICC 9/2
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Mukesh)
AUGUST
TICC 8/5
Mayor’s Mtg at 5:30 p.m.,
Zoom (Mukesh)
JULY
TICC 7/10
Mayor’s Mtg. at 5:30 p.m.,
Zoom (Prabir)
JUNE
TICC 6/10
Mayor’s Mtg. at 5:30 p.m.,
Via Zoom (Raj)
MAY
TICC ‐ 5/6
Mayor’s Mtg. at 5:30 p.m.,
Via Zoom (Eliza)
APRIL
TICC 4/1
Mayor’s Mtg. at 5:30 p.m.,
Conf. Room A (Raj)
MARCH
TICC ¾ (Naidu)
Mayor’s Mtg. at 5:30 p.m.,